Microsoft Office 2003 to Office 2007 Transition

8/8/2019 Microsoft Office 2003 to Office 2007 Transition

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C3 Crowley Computer Consulting Printed 10/15/2008

Copyright 2008 \\MITHRANDER\Users\jim\My Documents\1Training\Office 2007\Microsoft Office 2003 to Office 2007 Transition.docx Page 1

Microsoft Office 2003 to Office 2007 Transition

James Crowley

C3 Crowley Computer Consulting

General Transition

1. Quiza. What version of Office do you use?b. What edition?c. Do you love Office?d. Have you tried alternatives? Like WordPerfect, Lotus, OpenOfficee. What is the cost of Office? And what is the Return On Investment in your application?f. What do you want to learn today?

2. Versions and pricing

3. Where is help?


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a. ? button in upper right hand corner of window.i. Office help programs access Microsoft web pages for improved results.

b. Web searches, Google works!4. The Ribbon heart of the new User Interface (UI)

a. Same commands, new placesb. No menusc. One toolbard. Not customizablee. Easy to learn, but tough to unlearn menus and toolbarsf. More extensive tooltipsg. Most items will preview

5. Ribbonsa. In

i. Accessii. Excel

iii. PowerPointiv. Wordv. Open items of Outlook (mail, contacts, appointments)

b. Outi. OneNoteii. Publisher

iii. Accounting Expressiv. Groovev. Infopathvi. Main Outlook screen

6. Cutting the Ribbon to piecesa. Tabsb. Groupsc. Commandsd. Dialog boxes

7. Lost commands - Many specific, contextual commands do not show on the ribbon until the proper context isavailable. For example, there are no picture formatting commands until a picture is inserted or selected.


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8. Ribbons adjust to fill window

9. Mice are for wimpsa. Navigate the Ribbon by tapping the Alt key and

then resulting KeyTips. ESC moves to previous

selection.

b. There are many keyboard shortcuts.i. Most are unchanged from older Office

editions.

ii. From Help, search for keyboard shortcuts.10.Where did my ribbon go?

a. Minimize the Ribbonb. Click on tab titles to use

11.Microsoft Office Buttona. Think of the 2003 File menub. Application options are found on the bottom right.

12.Quick Access Toolbara. Only easily customized part of the UI

i. Ribbon can be customized programmatically and via add-on appsb.

Standard commands are Save, Undo and Redo

c. Customize menu13.Customizing the Quick Access Toolbar

a. Select common tools from menub. Add more tools from More Commandsc. Show below or above the Ribbon


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14.But not everyone has Office 2007!a.

Office 2007 can run on Windows Vista, Xp and 2000

b. All users running Office 2003 through 200? should install the compatibility pack fromi. http://www.microsoft.com/downloads/details.aspx?FamilyID=941b3470-3ae9-4aee-8f43-

c6bb74cd1466&displaylang=en

ii. Or Google microsoft office compatibility pack and it will be the first linkc. There are always winners and losers

15.Smart Art


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16.Applicationsa. Reviewed

i. Wordii. Excel

iii. Outlookiv. PowerPointv. Publishervi. Access

b. Not reviewedi. Accounting Express: Accounting by Microsoft. Can they supplant QuickBooks?ii. Groove: like instant messaging with application sharing. Allows for collaboration anywhere you

have an Internet connection.

iii. InfoPath : Server based technology to create web browser fillable forms, manage formtemplates and collect data. Use requires a Share Point server.

iv. OneNote1. Note-taking and information-management in electronic notebooks that can be shared.2. Notebooks on steroids!3. Incredible with a tablet.


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Microsoft Word 2007

17.Whats New?a. New GUI makes formatting easierb. Galleries of preformatted elementsc. New charting and diagramsd. Improved styles and document themese. Contextual spell checkerf. New comparison toolg. Strip hidden metadata and personal information from documentsh. Digital signaturesi. Save to PDF (with download) and XPSj. Prevent changes to finished documentsk. XML storage reduces size, prevents corruption and improves recoveryl. Improved document management

18.Ribbonsa. Standard


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b. Contextual

c. Developeri. Needed to run macros, design forms, protect documents and do extensive work with templatesii. Activate via Office button, Word Options, Popular, Show Developer tab in the Ribbon

d. Add-Insi. Only visible if applications are added that enhance application, for example, Adobe Acrobat


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20.Other Screen partsa. Ruler and Scroll Bar (top) b. Ruler and Scroll Bar (bottom)

c. Status Bar (left) d. Status Bar (right)

e. Task Panes21.Notes

a. Grammar and Contextual Spelling are not turned on unless you have 1Gb ofmemory or more.


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Microsoft Excel 2007

22.Whats New?a. Improved GUIb. Bigger spreadsheets

i. 1,048,576 rows x 16,384 columnsii. Improved memory and multi processor usage

c. Themes and styles consistent with other Office applicationsd. Improved conditional formattinge. Easier formula writingf. Improved sorting and filteringg. Improved color schemes across all formatting including chartsh. All Office applications now use the Excel chartingi. Improved PivotTablesj. XML storage to improve file size and recoverabilityk. Improved printingl. Save to PDF (with download) and XPSm. More templates


b. Contextual


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c. Developeri. Needed to run macros, design forms, protect documents and do extensive work with templatesii. Activate via Office button, Excel Options, Popular, Show Developer tab in the Ribbon

iii. See screen shot under Word Ribbonsd. Add-Ins: see notes and screen shots under Word Ribbons

24.Other screen partsa. Formula Bar and Scroll Bar (top) b. Status Bar (left)

c. Status Bar (right) d. Task Panes

25.Notesa. Excel rocks.


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Microsoft Outlook 2007

26.Whats New?a. Instant Searchb. Color Categories with roamingc. Improved GUId. Attachment previewing with many previewerse. To-Do Barf. Flagging mail for follow upg. Tasks can integrate with toolbarh. Improved scheduling with Exchange serversi. RSS feedsj. Send web open-able calendarsk. Save as PDF (with download) or XPSl. Better Junk and Phishing protectionm. Uses Office improved spell checker

27.Mail, Message and Message Ribbons

28.Mail, Appointment, Contact and Taska. Insert and Format Text Ribbons remain consistent in each item


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29.Contacts, Contact

30.Tasks, Task


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31.Notes

32.Other screen partsa. Folders b. To-Do Bar

33.Notesa. Probably the least changed applicationb. Better looksc. More consistent toolsd. Much better spam filter


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Microsoft PowerPoint 2007

34.Whats New?a. Improved GUI with live previewb. Improved themes and quick stylesc. Custom slide layoutsd. Improved effects on objects and texte. Table and chart enhancementsf. Improved Presenter viewg. Slide Libraryh. XML format for improved file sizes and stabilityi. Save as PDF (with download) or XPSj. Uses Office improved spell checkerk. Protect final slideshowsl. Remove hidden metadata and personal informationm. Digital signatures

35.Ribbonsa. Standard Ribbons

b. Contextual Ribbons


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c. Developeri. Needed to run macros, design forms, protect documents and do extensive work with templatesii. Activate via Office button, Excel Options, Popular, Show Developer tab in the Ribbon

iii. See screen shot under Word Ribbonsd. Add-Ins: see notes and screen shots under Word Ribbons

36.Other screen partsa. Scroll Bar (bottom) b. Status Bar (left)

c. Status Bar (right) d. Task Panes


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37.Notesa. New GUI and effects really improve PowerPointb. Unfinished feel:c. Task panes cant switch between related panesd. Printing and Masters still feel like separate programs


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Microsoft Publisher 2007

38.Whats New?a. Better, more professional templatesb. Create reusable contentc. Improved Pack and God. Banner printing if printer handles banner sized papere. Improved mail merge from Wordf. Save as PDF (with download) or XPSg. Uses Office improved spell checker

39.Notesa. Little changed in interface, would really benefit from new GUIb. Templates and color schemes dont seem as well integrated as applicationsc. Feels more stable with large documentsd.Boring!


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Microsoft Access 2007

40.Whats New?a. New GUI groups commands betterb. Better access to templatesc. Tabbed documentsd. Enhanced sorting and filteringe. Improved layout view and automatic sizingf. Better date controlsg. Rich text in memosh. Totaling row in datasheetsi. Field templatesj. Field List task panek. Split formsl. Multivalued fieldsm. Better attachmentsn. Navigation Paneo. Save to PDF (with download) and XPS


b. Contextual


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c. Developeri. Needed to run macros, design forms, protect documents and do extensive work with templates


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ii. Activate via Office button, Excel Options, Popular, Show Developer tab in the Ribboniii. See screen shot under Word Ribbons

d. Add-Ins: see notes and screen shots under Word Ribbons42.Other screen parts

a. Objects Panei. Displays object by type

ii. Recommend selectingAll Access Objects

b. Status Bar (left)

c. Status Bar (right)

43.Notesa. Most challenging transition to new GUI, but it works!b. Better template integration with other Office applicationsc. Design View shows field names and grids. Layout View allows manipulation of design while showing

results, more WYSIWYG.

d. I cant find Try the Create Ribbon.