Microsoft Office 2003- Illustrated Introductory, Premium Edition A Presentation Enhancing

Microsoft Office 2003- Illustrated Introductory, Microsoft Office 2003- Illustrated Introductory, Premium EditionPremium Edition

A PresentationA PresentationEnhancingEnhancing

2Enhancing a Presentation

ObjectivesObjectives

Insert clip artInsert clip art Insert, crop, and scale a pictureInsert, crop, and scale a picture Embed a chartEmbed a chart Enter and edit data in the datasheetEnter and edit data in the datasheet Format a chartFormat a chart


ObjectivesObjectives

Create tables in PowerPointCreate tables in PowerPoint Use slide show commandsUse slide show commands Set slide show timings and Set slide show timings and

transitionstransitions Set slide animation effectsSet slide animation effects


Inserting Clip ArtInserting Clip Art

PowerPoint has professionally PowerPoint has professionally designed images, called designed images, called clip artclip art, that , that you can place in your presentationyou can place in your presentation– Clip art, photographs, movies, and Clip art, photographs, movies, and

sounds are stored in the Microsoft Clip sounds are stored in the Microsoft Clip OrganizerOrganizer

– The Clip Organizer sorts clips into The Clip Organizer sorts clips into groupsgroups

– The Clip Organizer can be customizedThe Clip Organizer can be customized


Inserting Clip Art (cont.)Inserting Clip Art (cont.)

Insert Clip Art task pane

Click to locates clips on the

Web


Inserting, Cropping, and Inserting, Cropping, and Scaling a PictureScaling a Picture A picture in PowerPoint is a scanned A picture in PowerPoint is a scanned

photograph, a piece of line art, clip photograph, a piece of line art, clip art, or other artwork that is created in art, or other artwork that is created in another programanother program– Parts of a picture can be hidden or Parts of a picture can be hidden or

croppedcropped from view from view– A picture’s size can change by dragging A picture’s size can change by dragging

a sizing handle or by a sizing handle or by scalingscaling it by a it by a specific percentagespecific percentage


Inserting, Cropping, and Inserting, Cropping, and Scaling a Picture (cont.)Scaling a Picture (cont.)

Picture sizing handle

Cropping pointer

Inserted picture


Inserting, Cropping, and Inserting, Cropping, and Scaling a Picture (cont.)Scaling a Picture (cont.) Ways to use graphics with PowerPointWays to use graphics with PowerPoint

– A variety of graphics with different file formats A variety of graphics with different file formats can be inserted into a presentationcan be inserted into a presentation

– Most PowerPoint clip art is in Windows Most PowerPoint clip art is in Windows metafile format (.wmf)metafile format (.wmf)

• Graphics with .wmf format can be recolored, Graphics with .wmf format can be recolored, ungrouped, and editedungrouped, and edited

• Graphics with other file formats can’t be edited or Graphics with other file formats can’t be edited or ungroupedungrouped

– PowerPoint slides can be saved as a graphic PowerPoint slides can be saved as a graphic filefile


Embedding a ChartEmbedding a Chart

PowerPoint has a program called PowerPoint has a program called Microsoft Graph that you use to create Microsoft Graph that you use to create charts for your slidescharts for your slides– A A chart chart is a graphical representation of is a graphical representation of

numerical datanumerical data– A A datasheet datasheet contains the numerical data contains the numerical data

displayed in the chartdisplayed in the chart– An inserted chart in PowerPoint is embedded An inserted chart in PowerPoint is embedded

into the presentationinto the presentation• An An embedded embedded object becomes a part of the object becomes a part of the

presentationpresentation


Embedding a Chart (cont.)Embedding a Chart (cont.)

Cell

Active cell

Data label

Row heading

Column heading

Chart

Data series marker

corresponds to data series


Entering and Editing Data Entering and Editing Data in the Datasheetin the Datasheet After a chart is embedded into a After a chart is embedded into a

presentation, you need to replace the presentation, you need to replace the data with your owndata with your own– Import data from another source or Import data from another source or

enter your ownenter your own– The chart automatically reflects the The chart automatically reflects the

changes you make in the datasheetchanges you make in the datasheet– Vertical axis is the Vertical axis is the Value axisValue axis– Horizontal axis is the Horizontal axis is the Category axisCategory axis


Entering and Editing Data Entering and Editing Data in the Datasheet (cont.)in the Datasheet (cont.)

Icons identify legend labels


Entering and Editing Data Entering and Editing Data in the Datasheet (cont.)in the Datasheet (cont.)

Series in Rows vs. Series in ColumnsSeries in Rows vs. Series in Columns– Series in Rows means that the Series in Rows means that the

information in the rows are on the Value information in the rows are on the Value axis and displayed in the legendaxis and displayed in the legend

– Series in Columns means that the Series in Columns means that the information in the columns are on the information in the columns are on the Value axis and displayed in the legendValue axis and displayed in the legend


Formatting a ChartFormatting a Chart

Change the appearance of a chart to Change the appearance of a chart to emphasize certain elementsemphasize certain elements– Change the chart type (pie, column, Change the chart type (pie, column,

bar, etc.)bar, etc.)– Create titles, format chart labels, move Create titles, format chart labels, move

the legend, add other elementsthe legend, add other elements– Change fill color, pattern, and line styleChange fill color, pattern, and line style


Formatting a Chart (cont.)Formatting a Chart (cont.)

Chart title

Rotated axis title

Moved legend


Formatting a Chart (cont.)Formatting a Chart (cont.)

Customizing chartsCustomizing charts– Customize the look of a data series by Customize the look of a data series by

changing its fill color, border, shape, or changing its fill color, border, shape, or data labeldata label

– Double-click any data series element to Double-click any data series element to open the Format Data Series dialog boxopen the Format Data Series dialog box

– Change the depth of 3-D chartsChange the depth of 3-D charts


Creating Tables in PowerPointCreating Tables in PowerPoint

Used to display information in a row Used to display information in a row and column formatand column format– Create using the Insert Table button on Create using the Insert Table button on

the Standard toolbarthe Standard toolbar– Format using the Formatting toolbar or Format using the Formatting toolbar or

the Tables and Borders toolbarthe Tables and Borders toolbar


Creating Tables in PowerPoint Creating Tables in PowerPoint (cont.)(cont.)

Table


Using Slide Show CommandsUsing Slide Show Commands

Show a presentation using Slide Show a presentation using Slide Show viewShow view– Use slide show options to customize Use slide show options to customize

the slide showthe slide show– Draw, or Draw, or annotateannotate, on the screen, on the screen– Jump to other slides in the presentationJump to other slides in the presentation


Using Slide Show Commands Using Slide Show Commands (cont.)(cont.)

Slide Show keyboard commands


Using Slide Show Commands Using Slide Show Commands (cont.)(cont.)

Highlight pen

Annotation


Setting Slide Show Timings Setting Slide Show Timings and Transitionsand Transitions Set how and when a slide appears Set how and when a slide appears

on the screenon the screen– Set the Set the slide timingslide timing or amount of time a or amount of time a

slide is visibleslide is visible– Set Set slide transitionsslide transitions, which are special , which are special

visual effects that determine how the visual effects that determine how the slide moves in and out of viewslide moves in and out of view


Setting Slide Show Timings Setting Slide Show Timings and Transitions (cont.)and Transitions (cont.)

Slide Transition task

pane

Slide timing

Transition icon


Setting Slide Show Timings Setting Slide Show Timings and Transitions (cont.)and Transitions (cont.) Rehearsing slide show timingsRehearsing slide show timings

– Use the Rehearse Timings button on Use the Rehearse Timings button on the Slide Sorter toolbar to set the Slide Sorter toolbar to set customized timings for each slidecustomized timings for each slide

– Useful when you have a self-running Useful when you have a self-running presentationpresentation

Rehearsal toolbar


Setting Slide Animation Setting Slide Animation EffectsEffects

Animation effects let you control how text Animation effects let you control how text and graphics appear on the screen during and graphics appear on the screen during a slide showa slide show– You can set custom animation effects or an You can set custom animation effects or an

animation schemeanimation scheme• An An animation schemeanimation scheme is a set of predefines visual is a set of predefines visual

effects for the slide transition, title text, and bullet effects for the slide transition, title text, and bullet points of the slidepoints of the slide

– Animation tagsAnimation tags identify what elements are identify what elements are animatedanimated


Setting Slide Animation Setting Slide Animation Effects (cont.)Effects (cont.)

Animation tag

Some effects show an

animation path

Custom Animation task

pane


Setting Slide Animation Setting Slide Animation Effects (cont.)Effects (cont.)

Presentation ChecklistPresentation Checklist– You should always rehearse your slide show, You should always rehearse your slide show,

if possible, in the room and with the equipment if possible, in the room and with the equipment you will useyou will use

– Use the following points to help you prepare to Use the following points to help you prepare to give a presentation:give a presentation:

• Make sure PowerPoint or the PowerPoint Viewer is Make sure PowerPoint or the PowerPoint Viewer is installed on the computerinstalled on the computer

• Make sure you have the presentation fileMake sure you have the presentation file• Check the projection deviceCheck the projection device• Know how to control the room lightingKnow how to control the room lighting• Make sure you have all materialsMake sure you have all materials

Documents

Microsoft Office 2003- Illustrated Introductory, Premium Edition A Presentation Enhancing