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MICR Check Printing
Numeric to Configurator Conversion Guide
Numeric Method Conversion Guide
Copyright
© 2008, Mekorma Enterprises. All Rights Reserved. Your right to copy this documentation is limited by copyright law and the terms of the software license agreement. As the software licensee, you may make a reasonable number of copies or printouts for your own use. Making unauthorized copies, adaptations, compilations, or derivative works for commercial distribution is prohibited and constitutes a punishable violation of the law. Unless otherwise noted, all names of companies, products, street addresses, and persons contained herein are fictitious and are used solely to document the use of this product.
Warranty
Mekorma disclaims any warranty regarding the sample code contained in this documentation, including the warranties of merchantability and fitness for a particular purpose.
Limitation of Liability
The content of this documentation is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Mekorma. Mekorma assumes no responsibility or liability for any errors or inaccuracies that may appear in this documentation.
Neither Mekorma nor anyone else who has been involved in the creation, production or delivery of this documentation shall be liable for any indirect, incidental, special, exemplary or consequential damages, including but not limited to any loss of anticipated profit or benefits, resulting from the use of this documentation or sample code.
License Agreement
Use of this product is covered by a license agreement provided by Mekorma, Inc., with the software product. If you have any questions, please call the Mekorma Sales Department at 888-MEKORMA (635-6762).
Company Address
Mekorma is located at 8265 West Sunset Boulevard, Suite 207B, West Hollywood, CA 90046. Office Telephone: 888-MEKORMA (635-6762), Office Fax: 888-635-6765 (US & Canada).
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Numeric Method Conversion Guide
Table of Contents OVERVIEW .......................................................................................................................4
Introduction ................................................................................................................................................4
About Mekorma ..........................................................................................................................................4 Custom Development ............................................................................................................................4
Feature Comparison Chart ..........................................................................................................................5
GETTING STARTED .......................................................................................................7 Overview .....................................................................................................................................................7
Installing the Check Format Library Files ....................................................................................................7 Installing the Check Format Library for Mekorma MICR Version 10.00 .................................................8 Installing the Check Format Library for Mekorma MICR Version 9.0 .....................................................8
Setting the Path to the Check Format Library .............................................................................................9 For Mekorma MICR Version 10.0: ..........................................................................................................9 For Mekorma MICR Version 9.0: ......................................................................................................... 12
CHECK FORMAT SELECTION AND SETUP ..........................................................14 Overview .................................................................................................................................................. 14
Understanding the Differences between the Methods ............................................................................ 14 Choosing and Designing a Check Layout ............................................................................................. 14 The Process of Adding a Logo ............................................................................................................. 16 The Process of Adding a Signature ...................................................................................................... 17 Check and Stub Copies ........................................................................................................................ 18 Check Format Options in US Payroll ................................................................................................... 18
Modifying the Mekorma MICR Setup Screen ........................................................................................... 19 Working With a MICR Gauge .............................................................................................................. 21
Adding Signatures to the Check Stub ....................................................................................................... 22 Adding the Signature Guideline to the Check Layout ......................................................................... 22 Adding a Signature to a Checkbook .................................................................................................... 25
ADDITIONAL RESOURCES AND SUPPORT ...........................................................28 Product Documentation ........................................................................................................................... 28
Mekorma KnowledgeBase ....................................................................................................................... 28
Technical Support ..................................................................................................................................... 29
Mekorma Website ................................................................................................................................... 29
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Version 10.0
Overview This section provides information on the following topics:
Introduction, following
About Mekorma
Feature Comparison Chart
Introduction
Welcome, and thank you for purchasing our product. Mekorma MICR Version 10.0 is the last version of Mekorma MICR that guarantees functionality using the Numeric configuration method. Future versions will require all installations to use the Configurator method to print checks.
The Configurator method offers completely configurable stub and check formats and the ability to add over 100 different fields, static text, logos and signatures easily. This guide is designed to assist you in converting from the Numeric method to the Configurator method.
About Mekorma
At Mekorma, our first commitment is to create customer value. Having set the standard in the check printing arena with Mekorma MICR, we provide companies with the tools they need to optimize and enhance their accounting processes.
Because our efforts center on expediting the way you do business, we are committed to expanding our product line and improving our existing solutions. By doing business with our partners and customers one at a time, we believe we can provide unparalleled software, service, and support.
Custom Development
Our business is product development, so our clients and partners know we have the expertise and resources to design, build, document, test, and support our custom solutions ‐ just like our general market products.
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Numeric Method Conversion Guide
Tell us what you want from your ERP. We will give you a free consultation, discuss your needs, and offer potential solutions, workarounds, or custom work to fit your specifications. For more information, please visit our website at www.mekorma.com and select Custom Dev Request Consultation.
Feature Comparison Chart
The following table provides a feature comparison between the Configurator method, the Numeric method, and Microsoft Dynamics GP Report Writer (Mekorma MICR does not use the Report Writer).
Feature Configurator Numeric Report Writer
Full page check and stub copies with the check portion automatically voided
Yes No No
Automatic collation of stub overflows and checks
Yes No No
Ability to configure the format of payables check stubs
Yes No Yes
easyAdd integrations available Yes No Yes
Ability to use any True Type font installed on your system
Yes No Yes
Ability to choose different printer, printer tray, and/or format for overflow stub information
Yes No Yes
Can be configured for varying paper and stub sizes
Yes No Yes
Compatible with Canadian cheque standards, CPA standard_006
Yes No Yes
Miscellaneous check printing Yes No Yes
Ability to preview checks on the screen before printing
Yes No Yes
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Version 10.0
Feature Configurator Numeric Report Writer
Ability to print 3rd address line from Vendor card
Yes No Yes
Separate format for overflow voucher information
Yes No Yes
Supports Microsoft Dynamics GP Canadian payroll
Yes No Yes
Z‐fold format check printing Yes No Yes
Automatically omits blank lines in addresses
Yes Yes No
Printer selection at time of printing Yes Yes No
Can create checks on blank check stock Yes Yes No
Print checks on the bottom (stub, stub, check)
Yes Yes No
Print voucher GL distributions on Payables checks
Yes Yes No
Sort checks in dollar amount groups for easy signing
Yes Yes No
Support for EFT and Direct Deposit Remit numbers
Yes Yes No
Ability to store signature files on removable media for added security
Yes Yes No
Define password protection based on dollar amount
Yes (up to 2 passwords and amounts)
Yes (up to 2 passwords and amounts)
No
Print signatures based on dollar amount
Yes (up to 2 signatures) Yes (up to 2 signatures)
No
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Numeric Method Conversion Guide
Getting Started This section provides information on the following topics:
Overview, following
Installing the Check Format Library Files
Setting the Path to the Check Format Library
Overview
Changing from the Numeric method to the Configurator method requires creating a new stub format (.stb file) using the Configurator layout tool. This is easily done by selecting a stub file from the Mekorma MICR Check Format Library.
To streamline the transition from Numeric to Configurator, the Check Format Library contains prepared stub files that are very similar to the stub file formats available in the Numeric method (such as Std. AP and GL Distribution).
In addition to selecting a new stub format, you must activate the Configurator method for your company on the Mekorma MICR Configurator Global Setup screen (for Version 10.0 B31and later), or on the Location of Check Formats screen (for Version 10.0B11 and Version 9.0 and earlier), and then modify the information on the Mekorma MICR Setup screen (Payables and Payroll).
Installing the Check Format Library Files
Before converting from the Numeric method, verify that you have installed the Mekorma MICR Check Format Library files. Please review the following sections to determine which installation procedure is applicable to your company.
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Version 10.0
IMPORTANT
Before converting, we recommend capturing a screen shot or image of your Numeric MICR setup so that you have a visual record of the current stub format you are using. This will be useful when selecting the equivalent format from the Mekorma MICR Check Format library.
Installing the Check Format Library for Mekorma MICR Version 10.00
For Version 10.00 B31 (and higher), the library is installed using the installation wizard that is launched from the Mekorma MICR V*.b*.exe file (where V* is the version number and b* is the build number).
For older builds of Mekorma MICR 10.0, the Check Format Library files are installed by running a separate executable called the Mekorma MICR Check Format Library b**.exe (where ** represents the build number). The executable file is installed in the Mekorma MICR folder created in your Dynamics GP root directory when you install Mekorma MICR.
Installing the Check Format Library for Mekorma MICR Version 9.0
For Version 9.0 B42 (and higher) the library is installed using the installation wizard that is launched from the Mekorma MICR V*.b*.exe file (where V* is the version number and b* is the build number).
For older versions of Mekorma MICR Version 9.0 (and all builds of Version 8.0), the Check Format Library files are installed by running a separate executable called the Mekorma MICR Check Format Library b**.exe (where ** represents the build number). The executable file is installed in the Mekorma MICR folder created in your Dynamics GP root directory when you install Mekorma MICR.
NOTE
For current version builds, please see the Mekorma MICR User Guide.pdf located in the Mekorma MICR folder of your Dynamics GP directory for instructions on installing Mekorma MICR components (including the Check Format Library).
For older versions and builds, please see the Mekorma MICR Check Format Library Reference.pdf file located in the Mekorma MICR folder of your Dynamics GP for instructions on running the Check Format Library executable.
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Numeric Method Conversion Guide
Setting the Path to the Check Format Library
After installing the Mekorma MICR Check Format Library files, complete the following steps to define the path to the check format library files.
For Mekorma MICR Version 10.0:
1. Launch Microsoft Dynamics GP and log in as an administrative level user.
2. Select Microsoft Dynamics GP Tools Setup Purchasing (or Payroll) Mekorma MICR Payables (or Mekorma MICR US Payroll) Global Configurator Setup.
3. If you are currently using the Numeric method, you see a dialog box similar to the following:
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Version 10.0
4. Click the Close button to close this screen. You see the Mekorma MICR Configurator Global Setup dialog box.
5. Using this screen, you can set a default location for your check formats for all companies using Mekorma MICR.
TIP
All companies usually share the same folder for their check format. We recommend using the path to the folder where you originally installed the Mekorma MICR Check Format Library files.
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Numeric Method Conversion Guide
6. Click the browse folder icon of the Default Stubs Library Location field to navigate to the folder where the check formats are stored.
7. Navigate to the location where your check formats are stored and click Save. The path location is displayed in the Default Stubs Library Location field:
8. After selecting a folder location, you must activate the Configurator method for the desired companies.
Click to set the path entered in the Default Stubs Library Location field as the default location of check formats for all companies.
Click to turn on the Configurator method for all companies.
When the Configurator method is active for a company, the button to the right of the company name is green in color:
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Version 10.0
9. You can also click on the link at the bottom right of the screen to display the Configurator Status Color Legend:
10. Click Save to save your changes and close the Mekorma MICR Configurator Global Setup dialog box.
For Mekorma MICR Version 9.0:
1. Select Tools Setup Purchasing Mekorma MICR Payables Setup Configurator Setup to open the Location of Checks Formats dialog box:
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Numeric Method Conversion Guide
2. Click the browse folder icon to navigate to the folder where the check formats are stored.
TIP
All companies usually share the same folder for their check format. We recommend using the path to the folder where you originally installed the Mekorma MICR Check Format Library files.
3. Click Save on the Select Pathname dialog box. Verify that the Use Configurable Stubs option is selected on the Location of Check Formats dialog box:
4. Click OK to close the screen.
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Version 10.0
Check Format Selection and Setup This section provides information on the following topics:
Overview, following
Understanding the Differences between the Methods
Modifying the Mekorma MICR Setup Screen
Adding Signatures to the Check Stub
Overview
Setting up your checks using the Configurator method is slightly different (and much easier) than setting up your checks in the Numeric method. When you convert to the Configurator, you can select a check format that closely matches your existing format and use the same logo and signature information on your check.
Because the Configurator offers you a much larger selection of stub formats, we recommend printing a sample check using your existing format so that you have something to use as a basis when selecting a comparable format in the Configurator.
Understanding the Differences between the Methods
When you convert to the Configurator method, you will notice that the Mekorma MICR Setup screen contains some new fields, and that several tasks, such as adding a logo, choosing a check layout, or printing check/stub copies, are handled differently.
Choosing and Designing a Check Layout
When you use the Numeric method to select a stub format, you can choose from the following options in the Stub Format field:
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Numeric Method Conversion Guide
The check layout design is done using the options on the Check Format Maintenance screen. This screen is launched by clicking on the Check Format ID field hyperlink.
In Numeric, the Check Format Maintenance screen is used to define your check stub layout which would include fields, signature lines, logos, comments. You would also determine the position of your checks and stubs, such as top, bottom, or middle, using the horizontal coordinates in the Top Left Check, Top Left Stub 1, and Top Left Stub 2 fields.
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Version 10.0
When you use the Configurator method to select a stub format, you can choose from a list of prepared stub files by clicking the lookup icon of the Check Face field:
To design a check layout, you use the Configurator layout tool which is launched by clicking on the Check Face field hyperlink.
TIP
Please refer to the Mekorma MICR Configuring Check Layouts.PDF file for instructions on using the Configurator layout tool to modify your check format.
The Process of Adding a Logo
If you are adding a logo to your check stub, in the Numeric method, you define the path to your logo using the Logo 1, Logo 2, or Stub Logo fields.
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Numeric Method Conversion Guide
In the Configurator method, you add your logo to the check stub using the Configurator layout tool.
TIP
Before converting, note the location of your logo bitmap file so that you can point to the location when adding the logo in the Configurator.
The Process of Adding a Signature
If you are adding a signature to your check stub in the Numeric method, you define the path to your signature image using the Signature ID field and the Mekorma MICR Signature and Password Setup screen (see Adding a Signature to a Checkbook).
In the Configurator method, in addition to configuring a signature on the Signature and Password Setup screen, you add a signature image directly to the check stub using the Configurator layout tool.
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Version 10.0
Check and Stub Copies
In the Numeric method, the Type of Duplicates field is used to define the region positions on the check stub, such as Stub‐Check‐Stub (stub copy) or Stub‐Check‐Check Copy (check copy).
When you use the Configurator method, you can select the region layout from the list of prepared stub files provided in the Mekorma MICR Check Format Library.
Check Format Options in US Payroll
When using the Numeric method, you can adjust the check and earning statement using the options on the Display Fields For drop‐down list on the Check Format Maintenance screen:
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Numeric Method Conversion Guide
In the Configurator method, you can select a check and earning statement stub format, based on your preference, from the Mekorma MICR Check Format Library files and modify it using the Configurator layout tool.
IMPORTANT
When converting your Mekorma MICR US Payroll stub layout, review your check format configuration carefully and print out a copy of the check stubs. This will make it easier when selecting a payroll stub from the Mekorma MICR Check Format Library that most closely matches your current format.
Modifying the Mekorma MICR Setup Screen
After assigning the location for the check format library and activating the Configurator method for your company (or companies), you must modify the Mekorma MICR Setup screen (for Payables or Payroll) for the applicable checkbook. For the purposes of this guide, we are using the Payables setup screen.
To select a new stub file format:
1. Select Microsoft Dynamics GP Tools Setup Purchasing Mekorma MICR Payables Mekorma MICR Setup. On the Mekorma MICR Setup (Payables) dialog box, select the Checkbook ID you are modifying:
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Version 10.0
2. The screen displays information from your previous Numeric setup. Click on the look‐up icon next to the Check Face field to display the Check Format Lookup screen:
3. You see a list of all the .stb files in the folder specified in the Setting the Path to the Check Format Library section. Select the .stb file that most closely matches your Numeric format:
Sample Stub Name: AP Check_Bottom_2GP AP Stubs.stb
AP = Accounts Payables Check_Bottom = Check on the bottom of the stub 2GP AP = two 1/3 stubs on the top and middle
Numeric Stub Format Comparable Configurable Stub Format
Std. Payables Format AP Check_middle_2 Std AP Stubs.stb
GL Distribution Format AP Check_middle_2 GL Dist Stubs.stb
Voucher Number Format AP Check_middle_2 Vouch Num Stubs.stb
PO Number Format AP Checks_middle_2 PO Num Stubs.stb
NOTE
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Numeric Method Conversion Guide
We recommend reviewing the Mekorma MICR Check Library Reference Guide.PDF before selecting a stub format. This guide provides information on the different stub formats available in the Mekorma Check Format Library.
4. After choosing the stub file, click Select. If you check the Use Primary Check Format for Continuation Stub option, the selected .stb format is used to print any voucher information that does not fit on the primary stub.
5. If you uncheck the option and click the lookup icon next to the Overflow Stub Format field, you can select a different .stb format for displaying overflow voucher information.
6. Click the Test Layout button to print a Test check. On the test check, verify the placement of the MICR line with a MICR Gauge (see the following section).
TIP
Refer to the Mekorma MICR User Guide.PDF for instructions on printing test checks.
Working With a MICR Gauge
Before sending checks to the bank, you should test the accuracy of the MICR line with a MICR gauge. A MICR Gauge is a transparent plastic ruler for checking the placement of the MICR line. You can usually obtain a MICR gauge from your check stock vendor.
Example of a MICR Gauge:
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Version 10.0
The process for ensuring the correct alignment of the MICR line is:
1. Print a sample check on the check stock you will be using for live checks.
2. Line up the vertical dotted line on the right side of the gauge with the edge of the check.
3. Verify that the characters in the MICR line fit squarely within each box in the position as described by the specifications provided by your bank.
Adding Signatures to the Check Stub
Using the Configurator layout tool, you can print signatures on your Mekorma MICR checks. After creating the digital signature image (a scanned image of the signature), to add the signature to the check stub, you must complete the following steps:
1. Add the Signature guideline placeholder(s) to the check stub using the Configurator layout tool (see the section following).
2. Point to the location of the actual signature image file on the Mekorma MICR Password and Signature Setup screen (see Adding a Signature to a Checkbook).
TIP
The Mekorma MICR User Guide.PDF contains instructions for creating a digital signature image.
Adding the Signature Guideline to the Check Layout
After you create a digital image, you must add the signature image placeholder field to your check stub layout.
1. Select Microsoft Dynamics GP Tools Setup Purchasing Mekorma MICR Payables Mekorma MICR Setup. You see the Mekorma MICR Setup dialog box for Payables.
2. Open the Configurator layout tool by clicking on the Check Face field hyperlink:
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Numeric Method Conversion Guide
3. Select the desired stub layout and scroll down to the check region:
4. Select the check region and click the Field button. On the Select Field dialog box, click the Category drop‐down list and select Logical Fields:
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Version 10.0
5. Select the Signature File 1 field and click OK. In the Open dialog box, navigate to the location of your scanned signature bitmap file and click Open. The image is placed in the upper left corner of the check region:
6. Resize and reposition the signature image as desired. Use the corner handles on the image to resize it.
7. Save your changes and close the Configurator layout tool.
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Numeric Method Conversion Guide
TIP
In the Configurator, you can place objects on top of other objects. For signatures, the Signature Line field should be placed on top of the Signature image.
You can use this image as a placeholder for your signatures. The actual signature image printed is determined by the location and signature image entered in the Mekorma Password and Signature Setup dialog box (see Adding a Signature to a Checkbook following). A few things to keep in mind when working with signature image files are:
We recommend keeping the size of the image at or below 50KB.
Mekorma MICR only accepts .BMP (Bitmap) format for images.
An image should be saved at the same size it will print on the check and in black and white.
For the image to print, it must be present in the specified file location at print time.
Adding a Signature to a Checkbook
After you have created the signature image and added it to the check stub, you must point to the location of the actual image file using the Mekorma MICR Password and Signature Setup screen. Each checkbook configured for Mekorma MICR must be assigned a Signature ID.
The following conditions apply to Signatures:
Signature images can be stored to removable media for added security.
Images must be accessible at print time. Mekorma MICR will only save the paths to the image files. The files must be present to allow check printing.
Users printing and configuring checks must have full permissions to the folders containing the images.
Images should be saved at the same resolution and size they will print.
Only black and white colored images are currently supported.
Signature images must be .bmp files.
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Version 10.0
To configure a Signature ID:
1. Select Microsoft Dynamics GP Tools Setup Purchasing Mekorma MICR Payables Signature ID. You see the Mekorma MICR Password and Signature Setup dialog box.
2. Enter a Signature ID and a Description. If you are using dollar amount thresholds, enter a Lower Threshold amount and if desired, a Higher Threshold amount.
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Numeric Method Conversion Guide
TIP
Thresholds are used to determine when signatures and signature lines should print and when passwords are required. If the frequency is set to “Always” or “Never”, thresholds are not required.
3. You can print none, one or two signatures on each check. For each signature, you can determine how frequently it will print: Always, Never, or based on the thresholds you entered. Set the frequency for Signature 1 and Signature 2.
4. Enter the path to each signature .bmp file. The signature .bmp file must be located in the specified path at the time checks are printed. For added security, the path can be set to a removable drive such as a floppy disk or a CD.
NOTE
If you would like to customize the conditions for signatures, please contact Mekorma at 888‐MEKORMA or click here to visit our website and fill out a customization request.
5. Set the condition for the Signature lines. These are the lines upon which the signature is printed or manually signed. You can set an individual frequency for each line: Always, Never or based on the thresholds you set up.
6. Save your changes and close the Mekorma MICR Password and Signature Setup screen.
TIP
For complete instructions on configuring passwords and signatures on the Mekorma MICR Password and Signature Setup screen, please see the Mekorma MICR User Guide.PDF file located in the Mekorma MICR folder of your GP directory.
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Version 10.0
Additional Resources and Support In addition to this guide, we offer the following resources to assist you in working with Mekorma MICR.
Product Documentation
The following PDF files are available in the Mekorma MICR folder of your GP directory (for example, C:\Program Files\Microsoft Dynamics\GP):
The Mekorma MICR User Guide.pdf is designed to help you install and set up Mekorma MICR Version 10.0 for Microsoft Dynamics GP. For new users, we have included step‐by‐step instructions to guide you through the key processes, from installation to check printing. Experienced users can review this guide for any applicable new feature information, or just employ it as an ongoing reference tool.
The Mekorma MICR Configuring Check Layouts.pdf explains how to use the Configurator layout tool to modify check formats and provides step‐by‐step instructions for aligning fields, creating boxes, adding signatures, adding or deleting fields, moving check faces and stubs, and other layout tasks.
The Mekorma MICR Check Format Library Reference.pdf gives examples of the pre‐configured checks and stubs contained in the Check Format Library provided with Mekorma MICR.
The Mekorma MICR Check Layout Guidelines.PDF is designed to assist you with the placement and formatting of fields on your check by providing guidelines based on industry standards.
The Mekorma MICR Uninstall Guide contains the uninstall options for Mekorma MICR, ranging from running a simple uninstall wizard to completely removing all related files and dictionaries from your Microsoft Dynamics GP folders.
Mekorma KnowledgeBase
Due to the extensiveness of our product, we offer an up‐to‐date KnowledgeBase resource that contains answers to frequently asked questions, troubleshooting tips and how‐to information. Click here to access the knowledgebase or go to our website at www.mekorma.com and select Support from the main menu.
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Numeric Method Conversion Guide
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Technical Support
For support assistance, you can visit our website at www.mekorma.com and submit an online support request or call our Technical Support department at 888‐MEKORMA (635‐6762), Extension 3. Mekorma provides free technical support as part of the Mekorma annual enhancement plan.
Mekorma Website
The Mekorma website (www.mekorma.com) offers a wide range of information and support tools for clients and partners. From the main page, select the Support menu option for a list of different support tools.
For clients (and partners), we offer:
KnowledgeBase – this database contains how‐to’s, FAQs, and tips on using Mekorma products.
On‐line Support – provides an online form for submitting requests to the Mekorma Support department.
Training Videos – download a video of one of our Webinars.
Webinars – Sign up for an informational and useful Webinar on how to get the most out of our products.
Internet Ass’t Support – on this page you can share your desktop with our Support staff to resolve any issues that cannot be successfully resolved through e‐mail or telephone support.
For partners, select Partners from the main menu and choose from the following options:
Reselling Partner Programs – for more information on becoming a Mekorma Partner.
VAR Resource – to access the Mekorma Partner channel. You must be an authorized Mekorma reseller to log in to this site.
