MICHIGAN STATE TRANSPORTATION COMMISSION PUBLIC …€¦ · LOCATION: City of Auburn Hills, City Hall, Council Chamber 1827 North Squirrel Road, Auburn Hills, Michigan I. WELCOME

MICHIGAN STATE TRANSPORTATION COMMISSION

PUBLIC MEETING

AGENDA

Meeting notice was posted in accordance with the Open Meetings Act, Public Act 267 of 1976. Revised March 13, 2015

DATE: Thursday, March 19, 2015

TIME: 10:00 a.m. (Note time change)

LOCATION: City of Auburn Hills, City Hall, Council Chamber 1827 North Squirrel Road, Auburn Hills, Michigan

I. WELCOME

City of Auburn Hills – Tom Tanghe, City Manager Michigan Department of Transportation Director’s Report – Director Kirk Steudle Metro Region Presentation – Tony Kratofil added 3/13

II. COMMISSION BUSINESS Minutes of January 22, 2015, Commission Meeting (motion required)

III. OVERSIGHT Exhibit A: Contract Agreements – Myron Frierson (motion required) Exhibit A-1: Bid Letting Pre-Approvals – Myron Frierson (motion required) Exhibit A-1-Supplemental: Bid Letting Pre-Approvals – Myron Frierson (motion required) added 3/13 Exhibit A-2: Letting Exceptions – Mark Van Port Fleet (motion required) Exhibit B: Contract Projects – Brenda O’Brien (no motion required) Exhibit C: Six-month Financial Audit Follow-up Report – Jack Cotter (motion required)

IV. PRESENTATIONS MDOT Pavement Conditions – Craig Newell (no motion required) Michigan Transportation Asset Management Council (TAMC) 2014 PASER Data and Annual Report

Update – William McEntee, Vice-Chair, TAMC (no motion required)

V. PUBLIC COMMENTS

VI. ADJOURNMENT

VII. NEXT MEETING The next full meeting will be held Thursday, May 21, 2015, in Lansing at the Aeronautics Building.

The Commission may, at its discretion, revise this agenda or take up any other issues as need and as time allows. If you have any questions regarding this meeting, or need special accommodations to attend this meeting, please notify the State Transportation Commission Office at 517-373-2110. ** Expected Additions Meeting agendas and minutes can be found on our website at www.michigan.gov/transcommission.

MICHIGAN STATE TRANSPORTATION COMMISSION

PUBLIC MEETING

January 22, 2015, Lansing, Michigan

MEETING MINUTES

Meeting notice was posted in accordance with the Open Meetings Act, Public Act 267 of 1976. DRAFT February 3, 2015

Members Present: Jerrold Jung, Chair Todd Wyett, Vice Chair Angelynn Afendoulis, Commissioner Ron Boji, Commissioner Michael Hayes, Commissioner Charles Moser, Commissioner Members Absent: None Also Present: Kirk Steudle, Director, Michigan Department of Transportation (MDOT) David Brickey, Assistant Attorney General, Transportation Division Frank E. Raha, Commission Advisor Myron Frierson, Director, MDOT Bureau of Finance and Administration Mark Van Port Fleet, Director, MDOT Bureau of Highway Development Brenda O’Brien, Engineer, MDOT Construction Field Services Division Jack Cotter, Commission Auditor, Office of Commission Audits Mary Fedewa, Executive Assistant, Office of Commission Audits About 35 to 45 people were in the audience; a sign-in list is attached to the

official minutes. I. WELCOME

Chair Jung called the meeting to order at 9:00 a.m. in Lansing, Michigan. Michigan Department of Transportation Director’s Report – Kirk Steudle Director Steudle presented information about the transportation revenue package and the ballot proposal that will be decided by voters in May. A complex set of bills break apart funding so that taxes paid at the pump will all go to transportation and schools will get funding from sales tax (schools will gain about $300 million in funding per year). All the proposed changes will take effect only if voters approve the sales tax increase referendum. The 6 percent sales tax from fuel will be removed, then the state gas tax will go from 19 cents to 41 cents per gallon and the state diesel fuel tax will go from 15 cents to 46 cents per gallon; resulting in an increase of about 12 cents per gallon in October 2015. Registration fees for new cars will increase 30 percent starting in 2016, for hybrid and electric vehicles fees will increase $25 to $75 per year, and for trucks larger than 26,000 pounds fees will increase about 30 percent. The State’s earned-income tax credit will increase to from 6 to 20 percent of federal credit. These changes will generate an additional $1.2 billion per year in revenue for roads and bridges; however, the funding distribution will be phased in and will not reach its full effect until 2018. Through the Act 51 formula, which is not changing, funding is distributed 39 percent for county roads, 22 percent for city streets, and 39 percent for state trunkline. To combat inflation each year, revenue will increase with consumer prices but cannot raise more

State Transportation Commission January 22, 2015, Public Meeting Minutes Page 2

than 5 cents per year. A firm floor is also built into the revenue calculations, so the fuel taxes will not fall below the initial increase. Steudle reminded commissioners that MDOT cannot advocate how to vote on the proposal. He said MDOT can and will educate people about the facts of the plan when invited to town halls and other meetings. Commissioner Afendoulis asked what the public education campaign might look like. Director Steudle said MDOT would not be leading a campaign so he does not know what is planned, but MDOT is available to be a source of information for any groups that do. Commissioner Boji, asked if the ballot initiate passes, when could MDOT start using the funding? Director Steudle said they are looking at what projects are ready and can be started quickly and if short-term bonds could be taken out to start projects prior to receiving the new funding. Commissioner Hayes asked whether we should address what to do if the funding does not pass in March rather than wait until after the vote. He also asked whether commissioners could speak publically about the proposal. Director Steudle said that in March they can continue the discussion started last July to address reevaluating our goals to meet limited funding resources. The Director also said public employees and commissioners can act personally “off-the-clock” but not in an official capacity. Chair Jung asked about funding that the Regional Transit Authority (RTA) receives and Detroit bussing. Director Steudle said that funding for the Suburban Mobility Authority for Regional Transportation (SMART) and Detroit Department of Transportation (DDOT) goes through the RTA. At this time, the busses are under DDOT and eventually the programs may grow together, but there is not a forced merger right now. No motion required.

II. COMMISSION BUSINESS Minutes of December 4, 2014, Commission Meeting Chair Jung requested a motion regarding approval of the minutes from the State Transportation Commission meeting of December 4, 2014. Commissioner Afendoulis made a motion to approve and Commissioner Boji supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried.

III. OVERSIGHT Exhibit A: Contract Agreements – Myron Frierson Mr. Frierson presented information on 29 agreements. Pending any questions, Mr. Frierson asked for approval of Exhibit A. Chair Jung requested a motion regarding approval of Exhibit A. Commissioner Hayes made a motion to approve and Commissioner Afendoulis supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried.


Supplemental Exhibit A: Contract Agreements – Myron Frierson Mr. Frierson presented information on one agreement. Pending any questions, Mr. Frierson asked for approval of Supplemental Exhibit A. Chair Jung requested a motion regarding approval of Supplemental Exhibit A. Commissioner Hayes made a motion to approve and Commissioner Boji supported. Chair Jung led a voice vote; Commissioner Moser abstained from the vote, all other members present voted in favor; motion to approve carried. Exhibit A-1: Bid Letting Pre-Approvals – Myron Frierson Mr. Frierson presented information about Letting Statistics and Exhibit A-1. Projections for fiscal year 2015 are for 276 state jobs and a total construction cost estimate of $691 billion. At this point in the year, MDOT has let 93.3 percent of jobs anticipated and 141 percent of cost estimates. January lettings were on January 9 and 14. Upcoming February lettings are currently advertising 49 projects. Exhibit A-1 lists 34 projects. Pending any questions, Mr. Frierson asked for approval of Exhibit A-1. Chair Jung requested a motion regarding approval of Exhibit A-1. Commissioner Afendoulis made a motion to approve and Commissioner Moser supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried. Supplemental Exhibit A-1: Bid Letting Pre-Approvals – Myron Frierson Mr. Frierson presented information about Supplemental Exhibit A-1, which lists 10 projects. Pending any questions, Mr. Frierson asked for approval of Supplemental Exhibit A-1. Chair Jung requested a motion regarding approval of Supplemental Exhibit A-1. Commissioner Wyett made a motion to approve and Commissioner Hayes supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried. Exhibit A-2: Letting Exceptions – Mark Van Port Fleet Mr. Van Port Fleet provided information on 12 projects that were over/under the engineer’s estimates. There were 11 justifications for projects where the low bid exceeded the engineer’s estimate by more than ten percent; OCA has reviewed. Pending any questions, Mr. Van Port Fleet asked for approval of Exhibit A-2. Chair Jung requested a motion regarding approval of Exhibit A-2. Commissioner Moser made a motion to approve and Commissioner Afendoulis supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried. Exhibit A-3: Information for the Commission – Myron Frierson Mr. Frierson provided information on three projects with engineer’s estimates under $500,000 and with only one bidder for each project.

No motion required.


Exhibit A-4: Bid Letting Not Pre-Approved – Myron Frierson Mr. Frierson presented 33 projects that were let on January 9, 2015, prior to informing the Commission, so approval is now requested based on the bids. Pending any questions, Mr. Parker asked for approval of Exhibit A-4. Chair Jung requested a motion regarding approval of Exhibit A-4. Commissioner Hayes made a motion to approve and Commissioner Moser supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried. Supplemental Exhibit A-4: Bid Letting Not Pre-Approved – Myron Frierson Mr. Frierson presented one project that was let on January 22, 2015, prior to informing the Commission, so approval is now requested based on the bids. Pending any questions, Mr. Parker asked for approval of Supplemental Exhibit A-4.

Chair Jung requested motion regarding approval of Supplemental Exhibit A-4. Commissioner Hayes made a motion to approve and Commissioner Wyett supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried. Exhibit B: Contract Projects Finaled – Brenda O’Brien Ms. O’Brien presented information about Exhibit B, which included cost comparison information about recently finaled contracts. For MDOT projects in November and December, there were 73 projects totaling $93.2

million finaled; six of those were more than 10 percent over original contract amounts. 41 projects came in under original contract amounts. For November and December, final contract costs averaged 3.17 percent over and 1.64 percent under original contract amounts, respectively. So far during fiscal year 2015, closed out MDOT projects have totaled $121.9 million and averaged .7 percent over original contract amounts. For local agency projects in November and December, there were 98 projects totaling

$63.7 million finaled; 9 of those were more than 10 percent over original contract amounts. 54 projects came in under original contract amounts.

Reasons for additional project costs were provided in the meeting materials for 2 MDOT and 3 local agency projects that exceeded their original contract amounts by more than 10 percent.

No motion required.

IV. NOMINATIONS

Local Bridge Advisory Board (LBAB) Term Renewals – Frank Raha Mr. Raha spoke about what the LBAB does and noted that section 247.660 of the State Trunkline Highway System Public Act 145 gives the STC authority to appoint voting members of the board. Six voting board members’ terms expired in December 2014: Wayne Harrall, Doug Mills, Mark Craft, Jim Wonacott, Robert Clegg, and Kevin Maillard. Pending any questions, Mr. Raha requested that their terms be renewed for January 2015 through December 2016.


Chair Jung asked about their background. Director Steudle said they have backgrounds in engineering and with county road commissions. Chair Jung requested a motion regarding approval of the term renewals. Commissioner Hayes made a motion to approve and Commissioner Afendoulis supported. Chair Jung led a voice vote; all members present voted in favor; motion to approve carried.

V. PRESENTATIONS

Final 2015-2019 Five-Year Transportation Plan – Craig Newell Mr. Newell spoke about changes from the draft plan presented last month, including the addition of a cover letter from Director Steudle that speaks about MDOT efficiencies and provides a high-level overview of the revenue proposal. The draft plan was posted online on December 5 and was available for comment through January 5, twenty comments were received. All comments were directed to appropriate MDOT project areas to be addressed. The plan’s anticipated investment during the five-year period is $8.3 billion, with $5.8 billion for highways; $1.6 billion for bus, rail, and marine; and $850 million for aviation. The majority of the highway investment strategy will be on system preservation, safety, operations, and maintenance. The plan does not reflect any potential revenue increases should the ballot initiative pass in May. The plan illustrates funding challenges in the final four years, showing projected state revenue shortfalls of $120 million to $130 million per year. If the state does not provide matching funds, Michigan would lose $650 million to $750 million per year in federal aid. Regarding public transportation investment, revenues will not be sufficient to maintain current program levels, and reductions are being made to maintain essential services. On the aviation side, the goal is to preserve infrastructure, improve efficiencies, and secure federal funding for 236 public use airports. Pending any questions, Mr. Newell asked for approval of the five-year plan, which will then be submitted to the Legislature by March 1. Chair Jung requested a motion regarding approval of the five-year plan. Commissioner Wyett made a motion to accept and Commissioner Hayes supported. Commission Advisor Raha took a roll call vote, voting in favor were Chair Jung, Vice-Chair Wyett, Commissioners Afendoulis, Boji, Hayes, and Moser, opposed were none; motion to approve carried.

VI. PUBLIC COMMENTS

Paul Palmer, Developmental Disability Council, and Donna Shull Ms. Shaw read a statement written by Mr. Palmer. Mr. Palmer traveled on December 18 using the Michigan Flyer and was dropped-off at the new spot in the ground transportation building. He noted issues with air quality, restroom facilities, and distance. He requested that the Commission vote to end funding to the airport.

Fred Wurtzel, National Federation of the Blind of Michigan Mr. Wurtzel noted that David Robinson will be handing out a resolution that calls for the return of the pick-up spot to in front of the McNamara Terminal. He noted that persons with


disabilities travel a lot for business. He felt that the issues with the new spot send a poor message about Michigan to people who are new to the state.

David Robinson, National Federation of the Blind of Michigan Mr. Robinson feels that people with disabilities are suffering physically with the use of the new drop-off/pick-up spot. He also feels that the American Disabilities Act is not being followed; people with disabilities are not being given equal access to what the general public has at the airport.

Walter Sorg, Mid-Michigan Environmental Action Council Mr. Sorg recently used the Michigan Flyer at the new drop-off spot; he noted issues with distance, weather, and space for coach parking. He urged the Commission to use funding to influence the Metropolitan Airport Authority to fully accommodate the needs of passengers who use the Michigan Flyer.

Director Steudle noted that the Department does not provide any funding to the Metropolitan Airport Authority and federal funding goes directly to the airport because they are a large airport. Chair Jung stated that the Commission is sympathetic to the issue and he will speak with the airport director personally.

VII. ADJOURNMENT

With no further business being before the Commission, Chair Jung declared the meeting adjourned at 10:03 a.m.

VIII. NEXT MEETING The next full meeting will be held Thursday, March 19, 2015, in the Metro Region at a location to be decided.

Signature on File __________________________________ Frank E. Raha, III Commission Advisor On _2015, the Commission approved these minutes.

* Denotes a non-standard contract/amendment___________________________________________________________________ 3/11/2015 Page 1 of 7

EXHIBIT A

REQUEST FOR MICHIGAN STATE TRANSPORTATION COMMISSION APPROVAL

CONTRACTS

March 19, 2015

The following contracts are being submitted for approval. The appropriate documents will be approved by the Attorney General and comply with all legal and fiscal requirements prior to award. ******************************************************************************************

CONTRACTS 1. HIGHWAYS - Participation for Local Agency Construction Contract

Contract (2014-5662) between MDOT and the Iosco County Road Commission will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds): Hot mix asphalt resurfacing work along Turtle Road from the Au Gres River bridge easterly to National City Road, including base crushing and shaping, trenching, aggregate shoulder, and pavement marking work. Estimated Funds: State Restricted TED Funds $117,800 FHWA STP – Rural Funds $157,100 Iosco County Road Commission Funds $ 82,100 Total Funds $357,000 STL 35555 - 116202 Letting of 4/3/2015


2. *HIGHWAYS - Participation for Local Agency Construction Contract

Contract (2015-5018) between MDOT and the City of Lansing will provide for funding participation in the construction of the following improvements: Construction of storm water facilities in the area of the Highway I-96 Business Loop (North Grand River Avenue) bordered by Spikes Street and Washington Avenue and the CSX Railroad tracks to the north outletting into the storm sewer main. Estimated Funds: State Restricted Trunkline Funds $48,000 City of Lansing Funds $43,000 Total Funds $91,000 MDA 84900 (33081) – 126001; Ingham County Local Construction

3. HIGHWAYS - Participation for Local Agency Construction Contract Contract (2015-5025) between MDOT and the City of Brighton will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development (TED) Category A Funds: Cul-de-sac construction work at the proposed new west end of Orndorf Drive located approximately 200 feet west of Karl Greimel Street. This contract is for the construction portion of the project only. When the project is complete, the remaining local minimum match of $305,637 will be met through local participation in the following project-related costs: preliminary engineering, right-of-way acquisition, construction, and construction engineering. Estimated Funds: State Restricted TED Funds $260,700 Total Funds $260,700 EDA 47522 – 124985; Livingston County Letting of 4/3/2015


4. HIGHWAYS - Participation for Local Agency Construction Contract

Contract (2015-5030) between MDOT and the City of the Village of Douglas will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds): Hot mix asphalt cold milling and resurfacing work along Blue Star Highway from approximately 100 feet north of Wiley Road (130th Avenue) to the south city limits, including embankment, subbase, aggregate base, shoulder, pavement marking, traffic control, and slope restoration work. Estimated Funds: State Restricted TED Funds $ 69,700 FHWA STP – Rural Funds $278,700 Total Funds $348,400 STL 03555 – 119348; Allegan County Letting of 3/6/2015

5. HIGHWAYS - Participation for Local Agency Construction Contract Contract (2015-5037) between MDOT and the Montcalm County Road Commission will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds): Hot mix asphalt paving work along Derby Road (County Road 585) from Spruce Road northerly to County Road 522, including base crushing and shaping, earth excavation, concrete curb and gutter, guardrail upgrading, and pavement marking work. Estimated Funds: State Restricted TED Funds $ 70,300 FHWA STP – Rural Funds $396,500 Montcalm County Road Commission Funds $ 35,100 Total Funds $501,900 STL 59555 - 124485 Letting of 4/3/2015



Contract (2015-5060) between MDOT and the Delta County Road Commission will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds): Hot mix asphalt resurfacing work along County Road 521 from Highway US-2/US-41 southerly approximately 2.47 miles, including shoulder, approach, guardrail, pavement marking, and traffic control work. Estimated Funds: State Restricted TED Funds $105,300 FHWA STP – Rural Funds $376,050 Delta County Road Commission Funds $ 20,050 Total Funds $501,400 STL 21555 - 119387 Letting of 4/3/2015

7. HIGHWAYS - Participation for Local Agency Construction Contract Contract (2015-5063) between MDOT and the Keweenaw County Road Commission will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds): Hot mix asphalt paving work along Mohawk-Gay Road from Highway US-41 southeasterly approximately 3.72 miles, including aggregate shoulder, pavement marking, and traffic control work. Estimated Funds: State Restricted TED Funds $ 41,200 FHWA STP – Rural Funds $206,200 Keweenaw County Road Commission Funds $127,500 Total Funds $374,900 STL 42555 - 116618 Letting of 4/3/2015



Contract (2015-5068) between MDOT and the Cass County Road Commission will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds): Hot mix asphalt paving work along Brownsville Street from Eagle Point Road to Crooked Creek Road, including shoulder and pavement marking work. Estimated Funds: State Restricted TED Funds $ 27,900 FHWA STP – Rural Funds $111,800 Total Funds $139,700 STL 14555 - 120099 Letting of 4/3/2015

9. HIGHWAYS - Participation for Local Agency Construction Contract Contract (2015-5083) between MDOT and the City of Muskegon will provide for funding participation in the construction of the following improvements utilizing State Transportation Economic Development (TED) Category F Funds: Reconstruction work along Getty Street from Apple Avenue (Highway M-46) to Evanston Avenue, including concrete pavement and curb and gutter work. Estimated Funds: State Restricted TED Funds $375,000 City of Muskegon Funds $325,000 Total Funds $700,000 EDF 61566 – 125509; Muskegon County Local Letting


10. PASSENGER TRANSPORTATION - Section 5309 Program

Project Authorization (10) Revision (4) under Master Agreement (2007-0205) between MDOT and the Eaton County Transportation Authority (EATRAN) will add parking lot renovation to the facility line item, will adjust the funding between line items, and will extend the authorization term by six months to provide sufficient time for EATRAN to complete the facility renovations. The removal of the underground storage tank and the repaving of the parking lot have been delayed because of the winter weather. The original authorization provides state matching funds for EATRAN’s FY 2010 Federal Section 5309 Capital Discretionary Program grant for the purchase of vehicles and for facility construction. The revised authorization term will be April 15, 2011, through September 24, 2015. The authorization amount remains unchanged at $1,250,000. The term of the master agreement is from October 1, 2006, until the last obligation between the parties has been fulfilled. The master agreement includes authorizations for program years FY 2007 through FY 2011. Source of Funds: Federal Transit Administration Funds - $1,000,000; FY 2002, FY 2010, and FY 2014 State Restricted Comprehensive Transportation Funds - $250,000.

11. PASSENGER TRANSPORTATION - Section 5311 Capital Program Project Authorization (7) Revision (1) under Master Agreement (2012-0176) between MDOT and the Van Buren County Board of Commissioners will reduce the amount of federal funds by $60,059 and of state funds by $15,015 for the purchase of buses. To avoid allowing FY 2010 Section 5311 Nonurbanized Area Formula Capital Program/American Recovery and Reinvestment Act of 2009 (ARRA) funds to lapse, funds from the ARRA grants will be used to supplement the costs of the buses under two new authorizations (2012-0176/P11 and 2012-0176/P12). The original authorization provides state matching funds for the FY 2013 Federal Section 5311 Nonurbanized Area Formula Capital Program, Surface Transportation Program, and the Congestion Mitigation and Air Quality Improvement Program grant for the purchase of buses. The authorization term remains unchanged, September 23, 2013, through September 22, 2016. The revised authorization amount will be $183,610. The term of the master agreement is from October 1, 2011, until the last obligation between the parties has been fulfilled. The master agreement includes authorizations for program years FY 2012 through FY 2016. Source of Funds: Federal Transit Administration Funds - $143,879; FY 2013 State Restricted Comprehensive Transportation Funds - $35,970; Van Buren County Funds - $3,761.

12. PASSENGER TRANSPORTATION - Service Initiatives Project Authorization (2) under Master Agreement (2015-0139) between MDOT and the Regional Transit Authority of Southeast Michigan (RTA), in Wayne County, will provide state funding for the Authority's administrative costs. The authorization will be in effect from the date of award through three years. The authorization amount will be $1,100,000. The term of the master agreement is from October 1, 2014, until the last obligation between the parties has been fulfilled. The master agreement includes authorizations for program years FY 2015 through FY 2016. Source of Funds: FY 2015 State Transportation Funds - $1,100,000.

13. *RAIL - Reduce Loan Amount Amendatory Contract (2014-0893/A2) between MDOT and Quality Liquid Feeds, Inc. (QLF), will reduce the loan amount by $4,550 to reflect the actual costs of the project. The original contract provides financial assistance in the form of a loan from MDOT to QLF for the construction of a rail spur at an industrial park in Comstock Park, Michigan. The contract term remains unchanged, from August 26, 2014, until the last obligation between the parties has been fulfilled, until the contract is terminated, or until the loan has been fully repaid. The revised project cost will be $559,835. The revised loan amount will be $279,917.50, 50 percent of the project cost. Source of Funds: FY 2014 State Restricted Comprehensive Transportation Funds - $279,917.50; QLF Funds - $279,917.50.


Upon receipt of your approval, the contracts and agreements will be processed for award. Subject to the exercise of the discretion in the processing, I approve the contracts described in this agenda and authorize the award by the responsible management staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the State Transportation Commission and the Director’s delegation memorandum of June 17, 2014.

Respectfully submitted, Original signed

Kirk T. Steudle Director

LETTING STATISTICS

FEBRUARY 2015

STATE PROJECTS OVERVIEW

The February 6, 11, 12, and 18, 2015, Bid Lettings, included 26 State trunkline projects with $112.5 million in

engineer estimates. The low bids received totaled $112.8 million. The average low bid was $4.3 million and the

median of $1.8 million. In comparing State projects of the February 2014, Bid Lettings, 28 State projects were

let with $44.4 million in engineer estimates and a low bid total of $44.8 million.

Of the 26 State projects let in February of 2015, 11 included warranties with $82.7 million as the low bid total.

The 26 State projects received a total of 89 bids.

For fiscal year to date, 121 State projects have been let with the low bid total of $549.5 million. Compared to the

same period last year, 121 State projects were let with a low bid total of $424.2 million.

PROJECTS BID SUMMARY

The total number of bids received for the 58 projects let in February was 278 for an average of 4.79 bids per

project.

There was one project postponed from the February 6, bid letting and currently one (State) project for which all

bids have been rejected.

Of the 116 contracting companies eligible to bid for the February lettings, 103 submitted at least one bid.

JOB PROJECTIONS

Anticipated to be let during FY 2015 are 276 State jobs with a construction cost estimate total of

$691.2 million.

For fiscal year to date, 90.8% of State jobs anticipated for this period have been let using 115.6% of the projected

cost estimates. For this same period last year, 90.1% of State jobs were let using 80.7% of the projected

construction costs.

UPCOMING LETTING STATS

The March 6, 2015, Bid letting is currently advertising 40 State trunkline projects with a total engineer estimate

of $179.4 million. Of the 40 State projects, 19 include warranties with engineers’ estimates of $154.6 million. In

addition, 41 Local area projects are advertised with a total engineer estimate of $27.1 million.

The special letting scheduled for March 11, 2015 is currently advertising five fixed-price variable scope State

projects with a total estimated price of $3.3 million. Of the five State projects, four include warranties with a total

estimated price of $1.7 million. One Local area project is advertised for this special letting with a contract price

of $333.3 thousand.

2/23/2015; 1 of 6

STATISTICS

STATE LOCAL AERO FREIGHT SERVICES TOTALS

Project Report

Number of Projects Let 26 30 2 0 58Engineer Estimates of Projects Let $112,496,184.78 $36,478,873.80 $1,838,825.00 $0.00 $150,813,883.58

Low Bid Report

Low Bid Totals $112,754,476.46 $40,772,617.38 $1,727,263.81 $0.00 $155,254,357.65% over/under eng. est. of projects let 0.23% 11.77% -6.07% 0.00% 2.94%

All Bid Rejection Report

All Bid Rejection(s) 1 0 0 0 1All Bid Rejection(s) Engineer's Estimate $2,594,666.13 $0.00 $0.00 $0.00 $2,594,666.13All Bid Rejection(s) Low Bid Amount $4,092,611.01 $0.00 $0.00 $0.00 $4,092,611.01% over/under eng. est. of projects all bids rejected 57.73% 0.00% 0.00% 0.00% 57.73%

TBA Report - Low Bids Pending

Number of TBAs 8 13 0 0 21Engineer Estimates $28,843,687.41 $25,597,856.35 $0.00 $0.00 $54,441,543.76Low Bid Amounts $28,160,003.76 $30,483,510.15 $0.00 $0.00 $58,643,513.91% over/under engineer's estimate of TBA items -2.37% 19.09% 0.00% 0.00% 7.72%

Bidder (Bids) Report

Number of Bids Received 89 175 14 0 278Average # of Bidders per Project 3.42 5.83 7.00 0.00 4.79

State Local Aero Freight Services Totals

March 6, 2015, Bid Letting

# of proj. advertised 40 41 0 0 81# of projects with warranties 19 0 0 0 19$ Eng. Est. of projects advertised (In million) $179.4 $27.1 $0.0 $0.0 $206.5$ Eng. Est. of warranty projects (In million) $154.6 $0.0 $0.0 $0.0 $154.6

March 11, 2015, Special Bid Letting

# of proj. advertised 5 1 0 0 6# of projects with warranties 4 0 0 0 4$ Eng. Est. of projects advertised (In million) $3.3 $0.3 $0.0 $0.0 $3.7$ Eng. Est. of warranty projects (In million) $1.7 $0.0 $0.0 $0.0 $1.7

PROJECT AREA

SUMMARY OF FEBRUARY 2015 - LETTING STATISTICS

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AVERAGE NUMBER OF BIDDERSFEBRUARY 2013 through FEBRUARY 2015

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PROJECTS

3 BIDS

PROJECTS

4 BIDS

PROJECTS

5 BIDS

PROJECTS

6 BIDS

PROJECTS

7 BIDS

PROJECTS

8 BIDS

PROJECTS

9 BIDS

PROJECTS

=>10 BIDS

TOTALS

BY

REGION

BAY 2 4 3 2 1 1 3 2 18

GRAND 2 1 3 1 1 1 9

METRO 1 3 4 1 9

NORTH 1 3 1 2 1 8

SOUTHWEST 1 2 1 1 1 6

SUPERIOR 3 1 4

UNIVERSITY 1 1 2

AERO 1 1 2

NUMBER OF

BIDS ON

PROJECTS

0 0 10 11 12 10 3 3 1 4 4 58

NUMBER OF PROJECTS WITH SPECIFIED BIDS - BY REGION

FEBRUARY 2015

Total

Total

2/23/2015; 6 of 6

LETTING STATISTICS

MARCH 6, 2015 and CMGC

STATE PROJECTS OVERVIEW

The March 6, 2015, Bid Letting, and including the CMGC project for March, comprised a total of 40 State

trunkline projects with $186.0 million in engineer estimates. The low bids received totaled $184.2 million. The

average low bid was $4.7 million and the median of $1.4 million. In comparing State projects of the March 2014,

Bid Lettings, 37 State projects were let with $77.5 million in engineer estimates and a low bid total of

$83.6 million.

Of the 40 State projects let through March 6, 19 included warranties with $153.3 million as the low bid total. The

40 State projects received a total of 111 bids.

For fiscal year to date, 161 State projects have been let with the low bid total of $733.7 million. Compared to the

same period last year, 158 State projects were let with a low bid total of $507.8 million.

PROJECTS BID SUMMARY

The total number of bids received for the 79 projects let through March 6 and including the CMGC project was

249 for an average of 3.15 bids per project.

Three projects were withdrawn from the March 6, bid letting and one project received no bids. Currently, there

are no projects for which all bids have been rejected.

Of the 119 contracting companies eligible to bid for the March 6 letting, 93 submitted at least one bid.

JOB PROJECTIONS

Anticipated to be let during FY 2015 are 276 State jobs with a construction cost estimate total of

$691.2 million.

For fiscal year to date, 94.5% of State jobs anticipated for this period have been let using 117.7% of the projected

cost estimates. For this same period last year, 88.8% of State jobs were let using 78.6% of the projected

construction costs.

UPCOMING LETTING STATS

The special letting scheduled for March 11, 2015 is advertising five fixed-price variable scope State projects with

a total estimated price of $3.3 million. Of the five State projects, four include warranties with a total estimated

price of $1.7 million. One Local area project is advertised for this special letting with an estimated price of

$333.3 thousand.

The April 3, 2015, Bid Letting is currently advertising 14 State trunkline projects with a total engineer estimate

of $36.4 million. Of the 14 State projects, five include warranties with $19.6 million in engineers’ estimates. In

addition, 61 Local area projects are advertised with $52.7 million in engineers’ estimates and ten Aeronautics

projects with total engineer estimates of $8.4 million.

A special letting is scheduled for April 8, 2015 and is currently advertising two fixed-price variable scope State

projects with a total estimated price of $1.4 million. One of the two State projects includes a warranty with the

estimated price of $765.9 thousand. 3/10/2015; 1 of 6

STATISTICSSTATE LOCAL AERO FREIGHT SERVICES TOTALS

Project ReportNumber of Projects Let 40 39 0 0 79Engineer Estimates of Projects Let $185,975,043.29 $25,278,009.30 $0.00 $0.00 $211,253,052.59

Low Bid ReportLow Bid Totals $184,237,807.03 $26,149,298.68 $0.00 $0.00 $210,387,105.71% over/under eng. est. of projects let -0.93% 3.45% 0.00% 0.00% -0.41%

All Bid Rejection ReportAll Bid Rejection(s) 0 0 0 0 0All Bid Rejection(s) Engineer's Estimate $0.00 $0.00 $0.00 $0.00 $0.00All Bid Rejection(s) Low Bid Amount $0.00 $0.00 $0.00 $0.00 $0.00% over/under eng. est. of projects all bids rejected 0.00% 0.00% 0.00% 0.00% 0.00%

TBA Report - Low Bids PendingNumber of TBAs 13 11 0 0 24Engineer Estimates $140,076,668.36 $8,232,516.29 $0.00 $0.00 $148,309,184.65Low Bid Amounts $139,736,427.80 $10,025,733.48 $0.00 $0.00 $149,762,161.28% over/under engineer's estimate of TBA items -0.24% 21.78% 0.00% 0.00% 0.98%

Bidder (Bids) ReportNumber of Bids Received 111 138 0 0 249Average # of Bidders per Project 2.78 3.54 0.00 0.00 3.15

State Local Aero Freight Services TotalsMarch 11, 2015, Special Bid Letting# of proj. advertised 5 1 0 0 6# of projects with warranties 4 0 0 0 4$ Eng. Est. of projects advertised (In million) $3.3 $0.3 $0.0 $0.0 $3.6$ Eng. Est. of warranty projects (In million) $1.7 $0.0 $0.0 $0.0 $1.7

April 3, 2015, Bid Letting# of proj. advertised 14 61 10 0 85# of projects with warranties 5 0 0 0 5$ Eng. Est. of projects advertised (In million) $36.4 $52.7 $8.4 $0.0 $97.5$ Eng. Est. of warranty projects (In million) $19.6 $0.0 $0.0 $0.0 $19.6

April 8, 2015, Special Bid Letting# of proj. advertised 2 0 0 0 2# of projects with warranties 1 0 0 0 1$ Eng. Est. of projects advertised (In million) $1.4 $0.0 $0.0 $0.0 $1.4$ Eng. Est. of warranty projects (In million) $0.8 $0.0 $0.0 $0.0 $0.8

PROJECT AREASUMMARY OF MARCH 6, 2015 and CMGC - LETTING STATISTICS

U P C O M I N G L E T T I N G P R O J E C T I O N S:

3/10/2015; 2 of 6

0

50

100

150

200

250


DO

LLA

RS

(In m

illio

n)

LETTING MONTHS

MDOT LETTINGSSTATE PROJECTS - Dollars per month

FY11-12

FY12-13

FY13-14

FY14-15

3/10/2015; 3 of 6

0

200

400

600

800

1,000

1,200


DO

LLAR

S IN

MIL

LIO

NS

LETTING MONTHS

MDOT LETTINGSCUMULATIVE YTD STATE PROJECT DOLLARS

FY11-12

FY12-13

FY13-14

FY14-15

3/10/2015; 4 of 6

4.894.05

3.15

0

1

2

3

4

5

6

AVER

AGE

NU

MB

ER

LETTING MONTH

AVERAGE NUMBER OF BIDDERSMARCH 2013 through MARCH 2015

3/10/2015; 5 of 6

REGION NO BIDS RECEIVED

PROJECTS1 BID

PROJECTS2 BIDS

PROJECTS3 BIDS

PROJECTS4 BIDS

PROJECTS5 BIDS

PROJECTS6 BIDS

PROJECTS7 BIDS

PROJECTS8 BIDS

PROJECTS9 BIDS

PROJECTS=>10 BIDS

TOTALSBY

REGION

BAY 5 1 3 1 1 11

GRAND 4 1 1 3 1 10

METRO 1 3 7 2 3 16

NORTH 2 3 2 1 8

SOUTHWEST 5 4 1 10

SUPERIOR 1 1 5 3 2 1 13

UNIVERSITY 1 2 6 2 11

AERO 0

NUMBER OF BIDS ON

PROJECTS1 5 22 28 9 8 4 1 0 1 0 79

NUMBER OF PROJECTS WITH SPECIFIED BIDS - BY REGIONMARCH 6, 2015 and CMGC

Total

Tota

3/10/2015; 6 of 6

3/11/2015 Page 1 of 16

EXHIBIT A-1

REQUEST FOR MICHIGAN STATE TRANSPORTATION COMMISSION APPROVAL

BID LETTING PRE-APPROVAL

March 19, 2015

The following contracts are being submitted for approval.

STATE PROJECTS

1. Letting of April 3, 2015 Prequalification Level:

Letting Call: 1504 035 $3,458,000.00 Project: BO 09101-118329 Local Agreement: Start Date: 10 days after award Completion Date: September 20, 2017 Bridge replacement with prestressed, concrete tee beam, MSE wall, hot mix asphalt approach, guardrail, and pavement marking on Nine Mile Road over US-10 in the city of Auburn, Bay County. This project includes a 5 year materials and workmanship pavement warranty. 6.00 % DBE participation required

2. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 036 $1,282,000.00 Project: ST 37021-124028 Local Agreement: Start Date: September 8, 2015 Completion Date: October 23, 2015 6.00 mi of hot mix asphalt cold milling and resurfacing and joint repairs on M-20 (Remus Road) from west of Gilmore Road to west of Lincoln Road, Isabella County. This project includes a 3 year materials and workmanship pavement warranty. 3.00 % DBE participation required

3. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 037 $820,000.00 Project: ST 66031-118761 Local Agreement: Start Date: June 15, 2015 Completion Date: August 21, 2015 Culvert replacement and approach work on US-45 over the east branch of the Baltimore River, Ontonagon County. 2.00 % DBE participation required

3/11/2015 Page 2 of 16


Letting Call: 1504 038 $3,065,000.00 Project: HSIP 84916-125503 Local Agreement: Start Date: 10 days after award Completion Date: September 7, 2015 Application of permanent, longitudinal pavement markings on various routes, Clinton, Shiawassee, Eaton, Ingham, Livingston, Jackson, Washtenaw, Hillsdale, Lenawee, and Monroe Counties.

0.0 % DBE participation required

5. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 039 $2,234,000.00 Project: HSIP 84913-125494 Local Agreement: Start Date: 10 days after award Completion Date: December 1, 2015 Application of permanent pavement markings on various routes, Kent, Ionia, Mecosta, Montcalm, Muskegon, Newaygo, Oceana, and Ottawa Counties.


6. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 040 $2,140,000.00 Project: HSIP 84912-125502 Local Agreement: Start Date: 10 days after award Completion Date: December 4, 2015 Application of permanent pavement markings on various trunkline routes, Alcona, Alpena, Antrim, Arenac, Benzie, Charlevoix, Cheboygan, Crawford, Emmet, Grand Traverse, Iosco, Kalkaska, Lake, Leelanau, Manistee, Mason, Missaukee, Montmorency, Ogemaw, Osceola, Oscoda, Otsego, Presque Isle, Roscommon, and Wexford Counties.


7. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 041 $929,000.00 Project: HSIP 84917-125505 Local Agreement: Start Date: 10 days after award Completion Date: December 1, 2015 Application of special pavement markings on various trunklines and parking lots, Oakland, Macomb, and St. Clair Counties.


3/11/2015 Page 3 of 16

8. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 043 $1,413,000.00 Project: STG 84917-111843 Local Agreement: Start Date: May 11, 2015 Completion Date: May 27, 2016 Traffic signal modernization, sidewalk, and ramps at 9 locations on US-12, US-24, and I-275 in the cities of Wayne and Westland, Wayne and Monroe Counties.


9. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 044 $880,000.00 Project: NH 43022-88817 Local Agreement: Start Date: August 31, 2015 Completion Date: October 16, 2015 3.10 mi of hot mix asphalt cold milling and resurfacing, concrete joint repairs, and pavement marking on US-10 from M-37 easterly to west of Waverly Road/Twin Creek Road, Lake County. This project includes a 3 year materials and workmanship pavement warranty. 5.00 % DBE participation required

10. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 073 $10,306,000.00 Project: IM 80023-123306 Local Agreement: Start Date: May 18, 2015 Completion Date: September 18, 2016 7.51 mi of hot mix asphalt overlay, median shoulder and cable barrier reconstruction, culvert replacement, ramp resurfacing, ramp acceleration and deceleration lane extension, pavement reconstruction under five bridges, and guardrail on I-94 westbound from east of County Road 687 (Exit 46) easterly to west of M-51, Van Buren County. This project includes a 5 year materials and workmanship pavement warranty. 5.00 % DBE participation required

11. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 074 $4,072,000.00 Project: ST 41043-102973 Local Agreement: 15-5005 Start Date: 10 days after award Completion Date: October 30, 2015 Superstructure replacement with prestressed, concrete I-beam, widening, hot mix asphalt cold milling and approach resurfacing, concrete curb gutter, sidewalk and ramps, signals, signing, and pavement marking on M-21 (Fulton Street) over Grand Rapids Eastern Railroad, Kent County. 5.00 % DBE participation required

3/11/2015 Page 4 of 16

12. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 075 $3,717,000.00 Project: NH 69013-123222 Local Agreement: Start Date: August 17, 2015 Completion Date: November 14, 2015 7.54 mi of hot mix asphalt cold milling, resurfacing, and corrugations on I-75 from south of the Otsego county line northerly to south of Charles Brink Road, Otsego and Cheboygan Counties. This project includes a 3 year materials and workmanship pavement warranty. 3.00 % DBE participation required

13. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 076 $1,755,000.00 Project: STG 84913-113345, ETC Local Agreement: Start Date: 10 days after award Completion Date: October 26, 2015 110.05 mi of non-freeway signing on various routes and carpool lots, Oceana, Montcalm, Ionia, Kent, Muskegon, and Newaygo Counties.


14. Letting of April 8, 2015 Prequalification Level: Letting Call: 1504 601 $765,000.00 Project: M 84900-M51404-2 Local Agreement: Start Date: June 1, 2015 Completion Date: August 21, 2015 Deck patching and crack sealing, substructure and concrete T-beam patching, hot mix asphalt overlay with membrane preformed waterproofing, hot mix asphalt approaches, and pavement relief joints on I-94, I-94BL, M-311, US-12, and US-131BR, Berrien, Calhoun, Cass, Kalamazoo, and St. Joseph Counties. This project will be constructed with an innovative contracting method, fixed price variable scope.


LOCAL PROJECTS

15. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 001 $2,038,000.00 Project: MCS 08014-118639 Local Agreement: 15-5056 Start Date: 10 days after award Completion Date: June 1, 2016 Bridge removal and replacement with 33-inch, prestressed concrete box beam and approach work on Main Street over the Thornapple River in the village of Middleville, Barry County.


3/11/2015 Page 5 of 16

16. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 002 $1,377,000.00 Project: STL 73145-119175 Local Agreement: 15-5026 Start Date: June 8, 2015 July 31, 2015Completion Date: 3.08 mi of hot mix asphalt cold milling and resurfacing, aggregate base, drainage, guardrail, and pavement markings on Gary Road from Gasper Road easterly to Lincoln Road, Saginaw County. 5.00 % DBE participation required

17. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 003 $790,000.00 Project: BRO 38017-118671 Local Agreement: 15-5067 Start Date: June 22, 2015 Completion Date: October 9, 2015 Bridge removal and replacement with 27-inch, prestressed box beams and approach work on Lewis Street over the Grand River in the city of Jackson, Jackson County. 4.00 % DBE participation required

18. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 004 $732,000.00 Project: BRO 19008-118672 Local Agreement: 15-5047 Start Date: 10 days after award Completion Date: July 2, 2015 Bridge removal and replacement with 21-inch, prestressed beams, guardrail, and hot mix asphalt approach on Findlay Road over the Hayworth Creek, Clinton County. 3.00 % DBE participation required

19. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 005 $689,000.00 Project: BRO 79015-118523 Local Agreement: 15-5069 Start Date: 10 days after award Completion Date: October 2, 2015 Bridge removal and replacement with a three-sided, concrete culvert, hot mix asphalt surfacing, and guardrail on Legg Road over White Creek Drain #2, Tuscola County. 5.00 % DBE participation required

3/11/2015 Page 6 of 16

20. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 006 $634,000.00 Project: BRO 52012-118665 Local Agreement: 15-5055 Start Date: 10 days after award September 1, 2015Completion Date: Bridge removal and replacement with a precast, three-sided culvert, hot mix asphalt surfacing, and guardrail on County Road MK over Warner Creek, Marquette County.


21. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 007 $594,000.00 Project: STL 34555-113837 Local Agreement: 15-5028 Start Date: June 22, 2015 Completion Date: October 9, 2015 1.00 mi of hot mix asphalt cold milling and resurfacing, aggregate base, concrete pavement repair, driveway, curb, gutter, sidewalk and ramps, storm sewer, and pavement markings on State Street/Hubbardston Road from Blue Water Highway M-21) north to the north village limits of Pewamo, Ionia County. 3.00 % DBE participation required

22. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 008 $585,000.00 Project: BRO 70005-118527 Local Agreement: 15-5057 Start Date: June 8, 2015 Completion Date: August 28, 2015 Bridge removal and replacement with a precast, concrete box culvert, guardrail, and hot mix asphalt approach work on Oak Street over Buttermilk Creek, Ottawa County. 4.00 % DBE participation required

23. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 009 $565,000.00 Project: STUL 38409-121671 Local Agreement: 15-5052 Start Date: 10 days after award Completion Date: 40 CD 0.95 mi of hot mix asphalt cold milling and resurfacing including hot mix asphalt fabric, concrete curb, gutter, sidewalk and ramps, and pavement markings on Boardman Road from Maynard Road to West Avenue, Jackson County.


3/11/2015 Page 7 of 16

24. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 010 $501,000.00 Project: STL 59555-124485 Local Agreement: 15-5037 Start Date: April 1, 2015 December 11, 2015Completion Date: 1.06 mi of hot mix asphalt crushing, shaping and resurfacing, earth excavation, concrete curb and gutter, guardrail, and pavement markings on Derby Road (County Road 585) from Spruce Road northerly to County Road 522, Montcalm County. 4.00 % DBE participation required

25. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 021 $4,131,000.00 Project: STU 63459-126855 Local Agreement: 15-5094 Start Date: May 11, 2015 Completion Date: June 15, 2016 1.99 mi of hot mix asphalt cold milling and resurfacing, concrete pavement, curb, gutter, sidewalk and ramps, earth excavation, and aggregate base on Lahser Road from 13 Mile Road to Maple Road in the city of Beverly Hills, Oakland County. 7.00 % DBE participation required

26. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 022 $3,819,000.00 Project: STU 63459-126609 Local Agreement: 15-5091 Start Date: 10 days after award Completion Date: September 19, 2016 1.99 mi of hot mix asphalt removal and resurfacing, pavement removal, grading, aggregate base, storm sewer, drainage, shared-use path, concrete curb, gutter, sidewalk and ramps, pedestrian signals, and pavement marking on North Squirrel Road from Walton Boulevard to Dutton Road in the city of Auburn Hills, Oakland County. 7.00 % DBE participation required

27. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 023 $1,098,000.00 Project: STUL 70139-123933 Local Agreement: 15-5045 Start Date: 10 days after award Completion Date: July 10, 2015 0.98 mi of hot mix asphalt removal, cold milling and resurfacing, shared-use path, drainage, concrete curb and gutter, modular block retaining wall, sidewalk ramps, signing, watermain, and pavement markings on North Shore Road from west of 174th Avenue to 174th Avenue in the city of Ferrysburg, Ottawa County. 7.00 % DBE participation required

3/11/2015 Page 8 of 16

28. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 024 $763,000.00 Project: STL 44555-119321 Local Agreement: 15-5039 Start Date: May 4, 2015 September 1, 2015Completion Date: 1.50 mi of hot mix asphalt base crushing, shaping and resurfacing, aggregate shoulders, and pavement marking on Lake Pleasant Road from Oak Grove Road northerly to Martus Road, Lapeer County. 3.00 % DBE participation required

29. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 025 $735,000.00 Project: STU 77475-126771 Local Agreement: 15-5092 Start Date: June 15, 2015 Completion Date: October 16, 2015 0.24 mi of hot mix asphalt surfacing, station grading, aggregate base, storm sewer, drainage, concrete curb, gutter and ramps, sanitary, and watermain on Sanborn Street from Stone Street to Gratiot Avenue in the city of Port Huron, St. Clair County. 5.00 % DBE participation required

30. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 026 $620,000.00 Project: HSIP 80609-119602 Local Agreement: 15-5059 Start Date: June 1, 2015 Completion Date: August 28, 2015 0.50 mi of hot mix asphalt cold milling, removal, and resurfacing, machine grading, trenching, aggregate base, drainage, concrete curb and gutter, signing, and pavement markings on County Road 388 at the intersection of County Road 687, Van Buren County. 5.00 % DBE participation required

31. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 027 $590,000.00 Project: STL 64127-114117 Local Agreement: 15-5053 Start Date: May 2, 2015 Completion Date: November 13, 2015 0.60 mi of hot mix asphalt removal and surfacing, aggregate base, concrete sidewalk ramp upgrades, and pavement markings on State Road from north of Kelly Street to Second Street in the village of Shelby, Oceana County. 4.00 % DBE participation required

3/11/2015 Page 9 of 16

32. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 028 $1,586,000.00 Project: BHT 56012-115735 Local Agreement: 15-5078 Start Date: 10 days after award Completion Date: August 21, 2015 Concrete patching, epoxy overlay, and painting of the steel beams on Poseyville Road over the Tittabawassee River in the city of Midland, Midland County. 4.00 % DBE participation required

33. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 045 $2,847,000.00 Project: STU 63459-126608 Local Agreement: 15-5093 Start Date: May 4, 2015 Completion Date: May 2, 2016 1.43 mi of hot mix asphalt removal and resurfacing, concrete curb, gutter, sidewalk and ramps, aggregate base, drainage, station grading, and traffic signals on Northwestern Highway Service Drive northbound from 8 Mile Road north to Southfield Road in the city of Southfield, Oakland County. 7.00 % DBE participation required

34. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 046 $1,814,000.00 Project: BRT 78002-118625, ETC Local Agreement: 15-5085 Start Date: 10 days after award Completion Date: November 25, 2015 Bridge removal and replacement with 27-inch, prestressed concrete box beams and approach work on Decker Road over Long Lake Channel and on Silver Street over the Portage River, St. Joseph County. 5.00 % DBE participation required

35. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 047 $1,561,000.00 Project: STUL 73404-108168 Local Agreement: 11-5684 Start Date: June 8, 2015 Completion Date: November 7, 2015 0.52 mi of pavement removal, machine grading, aggregate base, storm sewer, drainage, hot mix asphalt resurfacing, and concrete curb, gutter, sidewalk and ramps on Freeland Road from Midland Road (M-47) to Lake State Railway Railroad Crossing, Saginaw County. 5.00 % DBE participation required

3/11/2015 Page 10 of 16

36. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 048 $1,440,000.00 Project: STL 09408-120557, ETC Local Agreement: 15-5095 Start Date: 10 days after award October 30, 2015Completion Date: 0.63 mi of hot mix asphalt removal and resurfacing, concrete curb, gutter and ramps, widening, machine grading, aggregate base, drainage, and storm sewer on Garfield Road from Midland Road to the north city limits of Auburn and from the north city limits to north of North Union Road in the city of Auburn, Bay County. 6.00 % DBE participation required

37. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 049 $1,064,000.00 Project: STU 33403-126069 Local Agreement: 15-5100 Start Date: May 11, 2015 Completion Date: September 19, 2017 0.74 mi of hot mix asphalt crushing, shaping and resurfacing, drainage, concrete curb, gutter and sidewalk, traffic signal loops, and pavement markings on Bogue Street from Shaw Lane south to Grand River Avenue (M-43) and on Abbot Street from Burcham Drive north to Saginaw Street (I-69BR) in the city of East Lansing, Ingham County. 6.00 % DBE participation required

38. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 050 $997,000.00 Project: TAL 35069-122722 Local Agreement: 15-5103 Start Date: 10 days after award Completion Date: October 30, 2015 3.32 mi of hot mix asphalt shared-use path, prefabricated steel truss pedestrian bridge, drainage, and slope restoration along US-23 from Dyer Road north to Alabaster Road, Iosco County. 5.00 % DBE participation required

39. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 051 $969,000.00 Project: STL 77475-126621 Local Agreement: 15-5098 Start Date: May 15, 2015 Completion Date: August 7, 2015 12.26 mi of hot mix asphalt stabilized base, double chip sealing, single course chip sealing, fog sealing, guardrail, and pavement markings at various locations on Harsens Island, St. Clair County. 4.00 % DBE participation required

3/11/2015 Page 11 of 16

40. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 052 $964,000.00 Project: STU 50091-123174 Local Agreement: 15-5101 Start Date: April 20, 2015 August 8, 2015Completion Date: 0.54 mi of hot mix asphalt surfacing, concrete curb, gutter and sidewalk, storm sewer, signing, and pavement markings on Main Street from Church Street/Burk Street to the east village limits of Armada, Macomb County. 7.00 % DBE participation required

41. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 053 $942,000.00 Project: STU 41481-124555 Local Agreement: 15-5089 Start Date: 10 days after award Completion Date: September 18, 2015 0.16 mi of concrete pavement, curb, gutter, sidewalk and ramps, pavement markings, irrigation, landscaping, and street lighting on Pearl Street from Mount Vernon Avenue east to east of Front Avenue in the city of Grand Rapids, Kent County. 3.00 % DBE participation required

42. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 054 $899,000.00 Project: STL 38555-119269 Local Agreement: 15-5081 Start Date: 10 days after award Completion Date: 60 CD 15.60 mi of hot mix asphalt wedging, chip sealing, fog sealing, and pavement markings on Moscow Road from the south county line north to north of Vrooman Road, on Lansing Avenue from south of Henry Road north to the north county line, and on County Farm Road from Parma Road easterly to west of Gardner Road, Jackson County. 4.00 % DBE participation required

43. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 055 $861,000.00 Project: STU 82457-125837-2 Local Agreement: 14-5616 Start Date: 10 days after award Completion Date: August 21, 2015 0.62 mi of concrete integral pavement reconstruction, curb, gutter, driveway, sidewalk and ramps, aggregate base, drainage, signing, and pavement markings on Second Street from Glenwood Road south to Ash Street and from eastbound Michigan Avenue (US-12) south to Annapolis Avenue in the city of Wayne, Wayne County. 8.00 % DBE participation required

3/11/2015 Page 12 of 16

44. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 056 $802,000.00 Project: STUL 61121-123929 Local Agreement: 15-5088 Start Date: 10 days after award September 4, 2015Completion Date: 0.50 mi of concrete pavement, curb, gutter, sidewalk, and ramps, aggregate base, drainage, and pavement markings on Henry Street from Sherman Boulevard north to Hackley Avenue in the city of Muskegon, Muskegon County. 4.00 % DBE participation required

45. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 057 $772,000.00 Project: BHT 19015-122998, ETC Local Agreement: 15-5096 Start Date: 10 days after award Completion Date: September 25, 2015 2.02 mi of hot mix asphalt cold milling and overlay, shoulder paving, aggregate base, bridge railing, concrete deck patching, guardrail, joint replacement, deck waterproofing, approach work, and pavement markings on Wacousta Road from Clark Road northerly to Howe Road and over the Looking Glass River, Clinton County. 3.00 % DBE participation required

46. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 058 $742,000.00 Project: STL 04009-119486 Local Agreement: 15-5097 Start Date: 10 days after award Completion Date: August 1, 2015 2.97 mi of hot mix asphalt base crushing, shaping, and resurfacing, and pavement markings on Nicholson Hill Road from Bushey Road easterly to Spruce Road, Alpena County. 4.00 % DBE participation required

47. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 059 $725,000.00 Project: STL 24555-112842 Local Agreement: 15-5040 Start Date: June 15, 2015 Completion Date: August 21, 2015 1.77 mi of hot mix asphalt resurfacing, earth excavation, subbase, culverts, aggregate base, concrete curb and gutter, and pavement on Powers Road from North Conway Road easterly to Luce Street, Emmet County. 4.00 % DBE participation required

3/11/2015 Page 13 of 16

48. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 060 $700,000.00 Project: STL 17555-120339 Local Agreement: 15-5073 Start Date: 10 days after award July 3, 2015Completion Date: 3.26 mi of hot mix asphalt cold milling and resurfacing, aggregate base, machine grading, and pavement markings on Mackinaw Trail from Gaines Highway northeasterly to 12 Mile Road, Chippewa County.


49. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 061 $632,000.00 Project: HSIP 63609-123787 Local Agreement: 15-5087 Start Date: May 4, 2015 Completion Date: October 29, 2015 0.25 mi of hot mix asphalt cold milling and resurfacing, concrete curb, gutter, sidewalk and ramps, aggregate base, drainage, signals, and pavement markings on West Maple Road at the intersection of Apple Blossom Trail and Wyndham Boulevard, Oakland County. 4.00 % DBE participation required

50. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 062 $582,000.00 Project: BRO 58003-118687 Local Agreement: 15-5084 Start Date: 10 days after award Completion Date: August 21, 2015 Bridge removal and replacement with 21-inch, prestressed box beams and approach work on Drew Street over Swan Creek, Monroe County. 4.00 % DBE participation required

51. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 063 $535,000.00 Project: STUL 11000-122749 Local Agreement: 15-5074 Start Date: June 15, 2015 Completion Date: 60 AD 0.44 mi of hot mix asphalt pavement removal and resurfacing, machine grading, aggregate base, drainage, storm sewer, concrete curb, gutter, driveway, sidewalk and ramps, and pavement markings on Brown School Road from Lakeshore Drive east to the east village limits of Shoreham, Berrien County. 3.00 % DBE participation required

3/11/2015 Page 14 of 16

52. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 064 $506,000.00 Project: STUL 03405-117207 Local Agreement: 15-5071 Start Date: 10 days after award June 26, 2015Completion Date: 1.03 mi of hot mix asphalt removal, cold milling, resurfacing, aggregate base, and pavement markings on North Main Street/10th Street from Grand Elk Railroad north to the north city limits of Plainwell and from the north city limits north to 106th Avenue, Allegan County. 4.00 % DBE participation required

53. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 081 $1,826,000.00 Project: TAUL 29433-126183, ETC Local Agreement: 15-5124 Start Date: May 26, 2015 Completion Date: September 29, 2017 0.50 mi of hot mix asphalt removal and resurfacing, concrete pavement, shared-use path, curb, gutter, driveway, crosswalks, sidewalk and ramps, machine grading, aggregate base, drainage, watermain, sanitary sewer, lighting, trees, and pavement markings on Superior Street from Charles Avenue east to Wright Avenue in the city of Alma, Gratiot County. 4.00 % DBE participation required

54. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 082 $736,000.00 Project: STL 37073-116221, ETC Local Agreement: 15-5111 Start Date: June 1, 2015 Completion Date: August 24, 2015 0.35 mi of hot mix asphalt surfacing, pavement removal, storm and sanitary sewer, concrete curb and gutter, pavement markings, and signing on Wright Avenue from Blanchard Road easterly to the railroad tracks in the village of Shepherd, Isabella County. 3.00 % DBE participation required

55. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 083 $636,000.00 Project: CM 70400-120906 Local Agreement: 15-5077 Start Date: 10 days after award Completion Date: July 31, 2015 1.99 mi of hot mix asphalt shared-use path, culverts, storm sewer, modular block retaining wall, sidewalk ramps, and pavement markings on 64th Avenue from Adams Street to Byron Road, Ottawa County. 3.00 % DBE participation required

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56. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 084 $1,390,000.00 Project: STL 41481-124391 Local Agreement: 15-5051 Start Date: 10 days after award Completion Date: July 15, 2015 1.57 mi of hot mix asphalt cold milling and resurfacing, paving interlayer, conduit for lighting, concrete curb, gutter, sidewalk and ramps, and pavement markings on Roger B Chaffee Memorial Boulevard from 44th Street north to 32nd Street in the city of Wyoming, Kent County. 4.00 % DBE participation required

AERONAUTICS

57. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 077 $3,392,000.00 Project: FM 392138-126541 Local Agreement: Start Date: July 27, 2015 Completion Date: 111 CD Taxiway C and south hangar taxiway rehabilitation at the Kalamazoo Battle Creek International Airport, city of Kalamazoo, Kalamazoo County. 4.00 % DBE participation required

58. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 078 $1,621,000.00 Project: FM 741223-125533 Local Agreement: Start Date: August 17, 2015 Completion Date: 89 CD Runway 1/19 rehabilitation and lighting at the Marlette Municipal Airport, city of Marlette, Sanilac County. 5.00 % DBE participation required

59. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 079 $1,041,000.00 Project: FM 27558-125555 Local Agreement: Start Date: June 1, 2015 Completion Date: 64 CD West parallel taxiway extension for Runway 9/27 at the Gogebic-Iron County Airport, city of Ironwood, Gogebic County. 2.00 % DBE participation required

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60. Letting of April 3, 2015 Prequalification Level: Letting Call: 1504 080 $1,110,000.00 Project: FM 61192-126324 Local Agreement: Start Date: July 1, 2015 Completion Date: 60 CD Rehabilitate apron - Phases 3 and 4 at the Muskegon County Airport, city of Muskegon, Muskegon County. 5.00 % DBE participation required

On receipt of your approval, projects will, at the Director’s discretion, be processed and awarded to the low bidder. I approve the projects described in this agenda and authorize the award by the responsible management staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the State Transportation Commission and the Director’s delegation memorandum of June 17, 2014.



SUPPLEMENTAL EXHIBIT A-1

REQUEST FOR MICHIGAN STATE TRANSPORTATION

COMMISSION APPROVAL

BID LETTING PRE-APPROVAL

March 19, 2015

STATE PROJECT


Letting Call: 1504 602 $600,000.00 Project: NH 84917-123995 Local Agreement: Start Date: May 1, 2015 Completion Date: August 24, 2015 Up to 160.33 total lnmi of hot mix asphalt crack treatment at various trunkline routes, Macomb and St. Clair Counties. This project will be constructed with an innovative contracting method, fixed price variable scope. This project includes a 2 year pavement performance warranty.

0.00 % DBE participation required Project

LOCAL PROJECT 2. Letting of April 3, 2015 Prequalification Level:

Letting Call: 1504 086 $893,000.00 Project: BHO 41006-118528-2 Local Agreement: 15-5110 Start Date: 10 days after award Completion Date: November 1, 2015 Superstructure replacement with 45-inch, prestressed beams, scour countermeasures, and approach work on 108th Street over the Thornapple River, Kent County.

5.00 % DBE participation required On receipt of your approval, projects will, at the Director’s discretion, be processed and awarded to the low bidder. I approve the projects described in this agenda and authorize the award by the responsible management staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the State Transportation Commission and the Director’s delegation memorandum of June 17, 2014.

Respectfully submitted,

Original signed Kirk T. Steudle Director

3-19-15 Page 1 of 7

EXHIBIT A-2 REQUEST FOR MICHIGAN STATE

TRANSPORTATION COMMISSION APPROVAL

LETTING EXCEPTIONS AGENDA

March 19, 2015

The following projects have been pre-approved, and are being returned for re-approval after meeting the exception criteria by the State Transportation Commission.

STATE PROJECTS

1. Letting of February 6, 2015

Letting Call: 1502 045 Low Bid: $1,019,488.30 Project: STG 73171-115907, ETC Engineer Estimate: $911,153.92 Local Agreement: 14-5624 Pct Over/Under Estimate: 11.89 % Start Date: April 13, 2015 Completion Date: August 14, 2015 Bridge rehabilitation and upgrades of two signals on I-75 under M-54 and M-83 (Birch Run Road), and on the I-75 northbound and southbound off-ramps and M-54/M-83 in the village of Birch Run, Saginaw County. 3.00 % DBE participation required

Bidder As-Submitted As-Checked Anlaan Corporation $1,019,488.30 Same 1 ** Nashville Construction Company $1,219,316.10 Same 2 Z Contractors, Inc. $1,321,138.54 Same 3 C. A. Hull Co., Inc. $1,380,598.63 Same 4 Total Number of Bidders: 4

2. Letting of February 6, 2015 Letting Call: 1502 055 Low Bid: $955,905.73 Project: NH 74011-119146, ETC Engineer Estimate: $806,084.47 Local Agreement: Pct Over/Under Estimate: 18.59 % Start Date: May 11, 2015 Completion Date: July 11, 2015 1.44 mi of hot mix asphalt cold milling and resurfacing, joint repairs, concrete curb, gutter, sidewalk and ramps, railroad approach, and signals on M-53 from north of Airport Road northerly to north of Locust Street in the city of Marlette, Sanilac County. This project includes a 3 year materials and workmanship pavement warranty.


3-19-15 Page 2 of 7

Bidder As-Submitted As-Checked Ace-Saginaw Paving Company $955,905.73 Same 1 ** Cadillac Asphalt, L.L.C. $992,199.21 Same 2 Eastern Asphalt Company, Inc. $1,057,510.96 Same 3 Total Number of Bidders: 3

3. Letting of February 18, 2015 Letting Call: 1502 701 Low Bid: $4,234,667.00 Project: PRIP 13042-124825, ETC Engineer Estimate: $4,234,667.00 Local Agreement: Pct Over/Under Estimate: 0 % Start Date: 10 days after award Completion Date: May 20, 2016 Design Build Project: 1.62 mi of hot mix asphalt multi-course overlay, concrete curb, gutter, sidewalk and ramps, drainage, and abutment and steel beam repairs on I-94BL (Michigan Avenue) from the west side of the I-69/I-94BL interchange east to Sycamore Street and on I-94BL over I-69 in the city of Marshall, Calhoun County. This project includes two 5 year materials and workmanship pavement warranties.


Bidder As-Submitted As-Checked Michigan Paving and Materials $4,234,667.00 Same 1 ** Rieth-Riley Construction Co., Inc. $4,799,575.00 Same 2 Total Number of Bidders: 2

LOCAL PROJECTS

4. Letting of February 6, 2015 Letting Call: 1502 004 Low Bid: $814,860.85 Project: CM 58400-124704 Engineer Estimate: $657,320.82 Local Agreement: 14-5642 Pct Over/Under Estimate: 23.97 % Start Date: June 1, 2015 Completion Date: August 28, 2015 0.40 mi of hot mix asphalt removal and resurfacing, pavement removal, widening, signals, drainage, concrete curb, gutter, sidewalk and ramps, and pavement markings on Redman Road at Platt Road in the city of Milan, Monroe County.


Bidder As-Submitted As-Checked Florence Cement Company $814,860.85 Same 1 ** Fonson Company, Inc. $884,733.62 Same 2 C & D Hughes, Inc. $893,152.44 Same 3 Pavex Corporation $911,593.05 Same 4 Total Number of Bidders: 4

3-19-15 Page 3 of 7

5. Letting of February 6, 2015 Letting Call: 1502 008 Low Bid: $3,261,175.56 Project: EDC 82544-125969 Engineer Estimate: $2,581,045.49 Local Agreement: 14-5637 Pct Over/Under Estimate: 26.35 % Start Date: 10 days after award Completion Date: 84 AD 1.54 mi of hot mix asphalt cold milling, surfacing and widening, concrete pavement, drainage, signing, traffic signal, and pavement markings on Cherry Hill Road from Beck Road to east of Canton Center Road and on Beck Road from south of Cherry Hill Road to north of Cherry Hill Road, Wayne County. 5.00 % DBE participation required

Bidder As-Submitted As-Checked Pamar Enterprises, Inc. $3,261,175.56 Same 1 ** Fonson Company, Inc. $3,394,544.84 Same 2 Verdeterre Contracting, Inc. $3,470,518.47 $3,470,268.47 3 Total Number of Bidders: 3

6. Letting of February 6, 2015 Letting Call: 1502 011 Low Bid: $720,574.34 Project: HSIP 44609-120532 Engineer Estimate: $652,775.75 Local Agreement: 14-5644 Pct Over/Under Estimate: 10.39 % Start Date: 10 days after award Completion Date: September 25, 2015 0.75 mi of hot mix asphalt crushing, shaping and resurfacing, machine grading, aggregate base, earthwork, driveway, spillway, curb and gutter, storm sewer, centerline rumble strips, signing, and pavement markings on Oregon Road from Gray Road to Hayes Road, Lapeer County.


Bidder As-Submitted As-Checked Astec Asphalt, Inc. $720,574.34 Same 1 ** Superior Contracting Group L.L.C. $731,392.00 Same 2 D. J. McQuestion & Sons, Inc. $737,846.72 Same 3 Kennedy Excavating, Inc. $743,166.44 Same 4 James P Contracting, Inc. $749,702.64 Same 5 Jack Fick Excavating, Inc. $766,936.25 Same 6 Nashville Construction Company $816,765.18 Same 7 Total Number of Bidders: 7

3-19-15 Page 4 of 7

7. Letting of February 6, 2015 Letting Call: 1502 015 Low Bid: $2,591,544.82 Project: STU 41481-124397 Engineer Estimate: $2,298,145.00 Local Agreement: 14-5658 Pct Over/Under Estimate: 12.77 % Start Date: April 6, 2015 Completion Date: July 11, 2015 0.74 mi of hot mix asphalt reconstruction, concrete culvert extension, pavement, driveway, curb, gutter, sidewalk, and ramps, watermain, sanitary and storm sewer, guardrail, signing, and pavement markings on Division Avenue from 60th Street north to 54th Street in the cities of Wyoming and Kentwood, Kent County.


Bidder As-Submitted As-Checked Kamminga & Roodvoets, Inc. $2,591,544.82 Same 1 ** Schippers Excavating, Inc. $2,599,396.20 Same 2 Dean's Landscaping & Excavating $2,697,430.72 Same 3 Diversco Construction Company $2,722,388.99 Same 4 Total Number of Bidders: 4

8. Letting of February 6, 2015 Letting Call: 1502 017 Low Bid: $785,863.50 Project: STU 63459-126209 Engineer Estimate: $709,320.10 Local Agreement: 14-5651 Pct Over/Under Estimate: 10.79 % Start Date: April 15, 2015 Completion Date: July 31, 2015 0.48 mi of hot mix asphalt cold milling and resurfacing, drainage improvements, aggregate base, curb and gutter, and pavement markings on Coolidge Highway from Twelve Mile Road northerly to Webster Road in the city of Berkley, Oakland County.


Bidder As-Submitted As-Checked Florence Cement Company $785,863.50 Same 1 ** Ajax Paving Industries, Inc. $835,688.50 Same 2 Pro-Line Asphalt Paving Corp. $843,868.27 Same 3 Cadillac Asphalt, L.L.C. $844,771.31 Same 4 Al's Asphalt Paving Co. $954,879.00 $954,779.00 5 Total Number of Bidders: 5

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9. Letting of February 6, 2015 Letting Call: 1502 018 Low Bid: $606,457.33 Project: STL 44555-124072-2 Engineer Estimate: $522,247.50 Local Agreement: 14-5303, 14-5655 Pct Over/Under Estimate: 16.12 % Start Date: May 4, 2015 Completion Date: August 1, 2015 1.15 mi of hot mix asphalt cold milling, crushing, shaping and resurfacing, concrete curb and gutter, sewer, and pavement markings on Lake Pleasant Road at the intersection of Lum Road and from Lum Road north to Vernor Road, Lapeer County. 4.00 % DBE participation required

Bidder As-Submitted As-Checked

Kennedy Excavating, Inc. $606,457.33 Same 1 ** Superior Contracting Group L.L.C. $642,477.81 Same 2 D. J. McQuestion & Sons, Inc. $644,737.71 Same 3 Nashville Construction Company $673,359.11 Same 4 James P Contracting, Inc. $689,907.61 Same 5 Boddy Construction Company, Inc. $694,074.68 Same 6 Cadillac Asphalt, L.L.C. $694,692.98 Same 7 Florence Cement Company $743,973.01 Same 8 Jack Fick Excavating, Inc. $585,521.06 Same n/c Total Number of Bidders: 9

10. Letting of February 6, 2015 Letting Call: 1502 024 Low Bid: $1,918,020.56 Project: STU 25049-121372 Engineer Estimate: $1,628,085.15 Local Agreement: 14-5650 Pct Over/Under Estimate: 17.81 % Start Date: June 1, 2015 Completion Date: August 28, 2015 2.17 mi of hot mix asphalt cold milling and resurfacing, intermittent concrete curb and gutter, ramps, sidewalk, guardrail, and pavement markings on Miller Road from Morrish Road to Elms Road and from Tallmadge Court to Dye Road in the city of Swartz Creek, Genesee County.


Bidder As-Submitted As-Checked Rieth-Riley Construction Co. $1,918,020.56 Same 1 ** Cadillac Asphalt, L.L.C. $1,934,737.84 Same 2 Ace-Saginaw Paving Company $1,949,994.90 Same 3 Total Number of Bidders: 3

3-19-15 Page 6 of 7

11. Letting of February 6, 2015 Letting Call: 1502 026 Low Bid: $1,420,680.39 Project: STL 41481-124531 Engineer Estimate: $1,272,272.40 Local Agreement: 14-5660 Pct Over/Under Estimate: 11.66 % Start Date: April 15, 2015 Completion Date: July 25, 2015 0.99 mi of hot mix asphalt surfacing, concrete driveway, spillway, curb and gutter, tree removal, earth excavation, subbase, aggregate base, drainage, sewer, and pavement markings on Division Avenue from the south Kent county line northerly to 100th Street, Kent County.


Bidder As-Submitted As-Checked D. J. McQuestion & Sons, Inc. $1,420,680.39 Same 1 ** Dean's Landscaping & Excavating $1,425,839.43 Same 2 Brenner Excavating, Inc. $1,452,287.49 Same 3 Michigan Paving and Materials $1,517,724.17 Same 4 Peters Construction Co. $1,524,245.26 Same 5 Schippers Excavating, Inc. $1,577,674.28 Same 6 Connan, Inc. $1,591,847.21 Same 7 Jack Dykstra Excavating, Inc. $1,595,150.01 Same 8 Kamminga & Roodvoets, Inc. $1,628,304.19 Same 9 Al's Excavating, Inc. $1,693,125.40 Same 10 C & D Hughes, Inc. $1,700,208.09 Same 11 Nashville Construction Company $1,700,465.11 Same 12 Kentwood Excavating, Inc. $1,346,902.55 Same WD Total Number of Bidders: 13

12. Letting of February 6, 2015 Letting Call: 1502 027 Low Bid: $1,074,662.90 Project: TAUL 53432-114485-2 Engineer Estimate: $911,327.00 Local Agreement: 14-5443 Pct Over/Under Estimate: 17.92 % Start Date: 10 days after award Completion Date: September 1, 2015 Historic preservation of former U.S. Coast Guard building at 101 South Lakeshore Drive in the city of Ludington, Mason County. 3.00 % DBE participation required

Bidder As-Submitted As-Checked Grand River Construction, Inc. $1,074,662.90 Same 1 ** Universal Development of Michigan $1,168,711.00 Same 2 Total Number of Bidders: 2

3-19-15 Page 7 of 7

13. Letting of February 6, 2015 Letting Call: 1502 031 Low Bid: $6,316,040.29 Project: EDC 82544-125679 Engineer Estimate: $5,335,957.00 Local Agreement: 14-5569 Pct Over/Under Estimate: 18.37 % Start Date: April 15, 2015 Completion Date: 140 AD 2.05 mi of hot mix asphalt removal, cold milling and resurfacing, concrete pavement reconstruction, curb, gutter, shoulders, sidewalk, ramps, and box culvert, storm sewer, guardrail, signing, and pavement markings on Beck Road from Warren Road north to south of Ann Arbor Trail and on Joy Road from Beck Road east, Wayne County.

No DBE participation required Bidder As-Submitted As-Checked

Florence Cement Company $6,316,040.29 Same 1 ** Angelo Iafrate Construction $6,384,530.57 Same 2 Dan's Excavating, Inc. $6,584,152.11 Same 3 Toebe Construction LLC $6,949,554.59 Same 4 Hoffman Bros., Inc. $6,955,671.05 Same 5 Fonson Company, Inc. $7,098,801.72 Same 6 Total Number of Bidders: 6

On receipt of your approval, projects will, at the Director’s discretion, be processed and awarded to the low bidder. I approve the projects described in this agenda and authorize the award by the responsible management staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the State Transportation Commission and the Director’s delegation memorandum of June 17, 2014.



EXHIBIT BDepartment Projects

Items to the Commission - March 19, 2015

Total Original Contract Amount

Total Final Contract Amount

Total Increase or Decrease Total Percent

$4,671,743.22 $5,589,447.00 $917,703.78 19.64%

RegionControl Section

Job Number Project Description

Prime Contractor

Original Contract Amount

Final Contract Amount Increase Percent

Date Work Started Expect Compl. Actual Compl. Finaled Date

Designed by MDOT (M) or Consultant

(C) Reason for Additional Project Costs

Metro 84917 113811Traffic signal modernizations at various locations on state trunkline routes, Macomb, Oakland, St. Clair, and Wayne Counties.

J. Ranck Electric, Inc.

$1,079,467.04 $1,191,238.70 $111,771.66 10.35% 2/1/2012 11/29/2013 5/20/2014 11/19/14 M

Reason #1: This is an indefinite delivery contract for traffic signal modernization throughout the Metro Region. The original contract items were setup and the project awarded prior to thedesign of any intersections that were to be worked on. Many new items, which had not been accounted for when the project was setup, had to be added to the project in order to complete intersection design. When the project was let, a note in the proposal stated there would be 7 to 10 locations to be worked on. There ended up being 12. Once the project was awarded, plans were sent from the Operations Field Services Division for work to be performed on this contract. Reason 1 accounts for $111,771.66, or 100% of the total project cost increases.

Southwest 13081 107136

0.08 mi of microtunneling for sanitary sewer replacement, hot mix asphalt cold milling and resurfacing, pavement removal and repairs, concrete curb and gutter, pavement markings, and maintaining traffic on Riverside Drive under I-94 in the city of Battle Creek, Calhoun County.

L. D'Agostini & Sons, Inc.

$1,383,182.34 $1,783,803.15 $400,620.81 28.96% 7/25/2012 9/30/2012 5/23/2013 11/07/14 M

Reason #1: CM #4 sets up a budget for the removal of obstructions during microtunneling operations, estimated to cost $219,595.63. On the second day of microtunneling pipe placement, the microtunneling machine hit a steel obstruction and was stopped. MDOT construction engineer directed the contractor to install sheet piling around the suspected obstruction, excavate soil, and remove the obstruction. Force account daily field records documented the contractor's costs. Reason #2: CM #8 increased the amount for obstruction removal for microtunneling by $173,276.29. The contractor's final force account records total $392,871.92 and CM #8 balanced that final quantity. Reasons 1 and 2 account for $392,871.92, or 98% of the total increase to the project costs.

Grand 61072 109853

Bridge rehabilitation, shallow concrete overlay, railing replacement, joint replacement, bearings painting, substructure repair, concrete surface coating, and approach work on US-31 under Shettler Road in the city of Norton Shores, Muskegon County.

Anlaan Corporation

$351,556.15 $394,508.48 $42,952.33 12.22% 7/8/2013 6/17/2014 6/5/2014 12/02/14 M

Reason #1: CM #2 added an extra budgeted item in the amount of $17,154.00 for Structural Crack Repair. This item was added to the project at the request of the Region Bridge Engineer to seal existing cracks in the cast-in-place arch beams. CM#5 balanced this item to final field measured quantities and resulted in an additional increase of $7,588.36. Reason #2: CM #5 added an extra item in the amount of $6,805.00 to include concrete surface coating on the substructure of the bridge. The original contract language only included concrete surface coating on the superstructure fascia. Reasons 1 and 2 account for $31,547.36, or 73% of the total increase to the project costs.

Number of Projects Over 10% (6 Total)

Total Over the Original Cost (All MDOT)Total Over the Original Cost

(MDOT/MDOT)Total Over the Original Cost (MDOT/Cons)

$917,703.78 $917,703.78 $0.00

EXHIBIT BDepartment Projects





$4,671,743.22 $5,589,447.00 $917,703.78 19.64%



Prime Contractor




Designed by MDOT (M) or Consultant



Grand 70023 110035

0.73 mi of hot mix asphalt intersection improvements including new culverts, indirect left-turn lanes, eastbound and westbound truck lanes, and traffic signal upgrades on I-196BL at 104th, 101st and 100th Avenues in the city of Zeeland, Ottawa County.

Michigan Paving and Materials Company -

$648,936.72 $815,549.47 $166,612.75 25.67% 7/8/2013 6/17/2014 6/17/2014 12/15/14 M

Reason #1: CM #1 added a plan revision to the contract that included the construction of additional turn lanes and crossovers not originally included in the project. CM#1 was set up for a budgeted amount of $148,038.95. This was done at the direction of the TSC Manager and the Region Engineer . Reason 1 accounts for $148,038.95, or 89% of the total project cost increases.

Metro 63102 115936

1.38 mi of soundwall masonry repair, installation of brickwall, re-caulk joints, installation of wall anchoring system, and slope restoration on I-696 from Lahser Road to Campbell Street and on M-1 southbound from Washington Avenue to Lafayette Avenue in the cities of Southfield, Huntington Woods, and Royal Oak, Oakland County.

Anlaan Corporation

$479,236.28 $551,768.01 $72,531.73 15.13% 6/5/2013 10/15/2013 4/21/2014 12/01/14 M

Reason #1: CM #1 included as increase of $11,025 for additional Horticulture Work. This was necessary because the project proposal did not include sufficient quantity to complete clearing for the wall repairs. Reason #2: CM #2 included an increase of $50, 676.78 for "Install Joint Sealant, Conc Seat Area and Rem, and Repl Brick with New Brick." Field inspection of Sound Wall 29 identified that the lower section of the sound wall was more heavily distressed than could be corrected with the plan quantity established in the original contract. As a result additional rehabilitation work was necessary. Reasons 1 and 2 account for $61,701.78, or 85% of the total increase to the project costs.

University 33071 120141

5.85 mi of hot mix asphalt cold milling and resurfacing and aggregate shoulders on M-106 from Green Road to east of Orchard Creek, Ingham and Jackson Counties. This project includes a 3 year materials and workmanship pavement warranty.

Michigan Paving and Materials Company

$729,364.69 $852,579.19 $123,214.50 16.89% 7/14/2014 8/8/2014 10/16/2014 12/17/14 M

Reason #1: CM #1 includes increases totaling $80,175.00 for Cold Milling HMA; HMA, 5E3; and HMA Quality Initiative. This project is a Fixed Price-Variable Scope project and the successful bidder included all of the highest priority segment at less than the programmed project costs. As a result, portions of the second priority segment were added to meet the project "not to exceed" value of $888,128.00. The increasing of original items noted above is directly related to approximately one mile of the second priority segment. Reason #2: CM #3 included an adjustment totaling $38,000.00 for Longitudinal Joint Density, Quality Initiative which is related to the addition of portions of the second priority segment discussed in Reason #1 above. Reasons 1 and 2 account for $118,175.00, or 96% of the total project cost increases.

EXHIBIT BLocal Projects





$6,660,365.76 $7,812,399.73 $1,152,033.97 17.30%



Prime Contractor




Designed by Local (L) or Consultant



0.20 mi of hot mix asphalt cold milling and surfacing, subgrade undercutting, concrete curb, gutter, driveway, and spillway, and culvert work on West Berry Road at Churchill Road, Jackson County.

Concord Excavating & Grading, Inc.

$210,824.30 $292,249.90 $81,425.60 38.62% 8/12/2013 5/31/2014 5/31/2014 11/7/2014 L

Reason #1: CM #1 includes an increase of $54,321.40 in costs for HMA base. This was due to an error in calculating the HMA base quantity. The proposed cross section plans indicate a 6 inch HMA base course. This calculates to 2490 tons of HMA base material. The plan sheet and quantity sheet show a total of 1245 tons of HMA base material for the entire project. This calculates to a 3 inch HMA base course instead of a 6 inch HMA base course. This error was not discovered until after the curbs were already installed and the first lift of HMA base was placed.Reason 1 accounts for $54,321.40 or 67% of the total project cost increases.


Bridge deck replacement, structural steel repairs, steel painting, approach work, and maintaining traffic on East Mount Hope Avenue over Sycamore Creek in the city of Lansing, Ingham County.

Anlaan Corporation

$876,740.70 $1,038,307.32 $161,566.62 18.43% 6/10/2013 8/15/2013 11/13/2013 11/10/2014 C

Reason #1: CM #3 was the removal of 12 asbestos conduits hanging under the bridge deck. They were disturbed during construction, so it was necessary to remove them. $9,000.Reason #2: CM #4 added additional sidewalk within the project limits. This was 100% City Cost. $11,505.Reason #3: CM #5 five beam end required replacement rather than reinforcement as a fix. $53,681.13Reason #4: CM#6, CM #10, and CM #12 additional curb and drainage structure work was needed to properly drain the roadway. Work was done after the bridge was opened to traffic. $38,752.56Reason #5: CM #7 and CM #8 additional HMA milling and removal of pavement greater than 12 inches thick. $20,449.20Reason #6: CM #9 balanced contract quantities – the major items were 6” aggregate base ($4,471.28) and parkway restoration ($3,698.50). Total $24,891.03 Reasons 1-6 account for $158,278.92, or $98% of the total project cost increases.

Bay 25049 115019

1.05 mi of concrete pavement removal, replacement, and repairs, concrete sidewalk and ramps, hot mix asphalt approach, and earthwork on Linden Road from Calkins Road to Beecher Road, Genesee County.

Florence Cement Company

$1,870,745.52 $2,146,030.38 $275,284.86 14.72% 8/13/2012 6/30/2013 6/17/2013 12/2/2014 C

Reason #1: CM #3 & CM #4 include a combined increase of $95,741.64 for "Conc Pavt and Conc Pavt w/int Curb Repairs." These increases were needed to address concrete pavement and curb repairs within the project limits. Deteriorated pavement and Curb sections were removed to provide a structurally sound pavement surface that met the intended 20 year design requirements. Reason #2: CM #3 included a combined increase of $35,708.88 of "Pavt Mrking, Type R & NR, Temporary." This increase was needed to address placement of white skip & double yellow lane lines used to maintain traffic during multiple phases and stages of construction. Reason #3: CM #2 & CM #3 included a combined increase of $52,045.43 for Subgrade Undercutting. These increases were required to correct unstable soil conditions beneath the existing concrete pavement. Unsatisfactory saturated soils were removed to address density requirements for pavement and curb placement. Reason #4: CM #3 includes an increase of $15,768.80 for Underdrain, Subbase, 4 inch. This increase was needed to address the saturated condition of the subbase and allow removal of moisture moving up through the subgrade to help stabilize the condition of the subbase. Reasons 1-4 account for $199,264.75, or 72% of the total project cost increases.

Total Over the Original Cost (Local/Local)

$599,656.49 $552,377.48

Total Over the Original Cost (Local/Cons)Total Over the Original Cost (All Local)

$1,152,033.97


EXHIBIT BLocal Projects





$6,660,365.76 $7,812,399.73 $1,152,033.97 17.30%



Prime Contractor




Designed by Local (L) or Consultant



Southwest 39609 108822

0.97 mi of tree removal, ditching, trenching, shoulders, culverts, aggregate base, hot mix asphalt paving, pavement markings, and traffic control on East VW Avenue from South 18th Street to Portage Road, Kalamazoo County.

Don Meeks Construction, LLC

$432,922.53 $540,283.10 $107,360.57 24.80% 7/29/2011 10/7/2011 12/9/2011 12/10/2014 LReason #1: In accordance with the Central Office Review (COR) Panel decision, Don Meeks Construction LLC is due $111,304.74. This amount set the project over by $107,360.57 which is 100% of the total project cost increases.

Metro 50458 120673

1.40 mi of concrete pavement repairs, drainage structures, concrete curb and gutter, and pavement markings on Metropolitan Parkway from Clinton River Spillway east to Gratiot Avenue (M-3), Macomb County.

Florence Cement Company

$1,111,702.50 $1,265,530.98 $153,828.48 13.84% 4/21/2014 7/3/2014 7/11/2014 12/22/2014 L

Reason #1: The pay items for "Pavt Repr, Rem, Modified, Curb and Gutter, Conc, Det F4, Curb and Gutter, Rem, Lane Tie, Epoxy Anchored, and Pavt Repr, Nonreinforced, Conc, 9 inch, Modified" were all over quantity on this project. The project estimate for this job was done several years prior to construction. The amount of time between the preparation of the project quantities and the actual construction saw a marked increase in the size and number of pavement patch areas required along the route. This was especially exacerbated by the extreme cold in record setting winter of 2014. Reason 1 accounts for $153,828.48, or 100% of the total project cost increases.


2.68 mi of hot mix asphalt road reconstruction including earthwork, concrete box construction, aggregate base, drainage improvements, and pavement markings on East Michigan Avenue from Gilletts Lake Road to Ambs Drive and from Ballard Road to Vista Drive, Jackson County.

Rieth-Riley Construction Co., Inc.

$1,191,574.61 $1,448,616.45 $257,041.84 21.57% 5/14/2012 5/31/2013 5/31/2013 12/23/2014 L

Reason #1: CM #2 included an increase of $87,499.87 for Aggregate Base, 7 inch. This was necessary to build up the base to the necessary grade after rubblizing the existing concrete pavement. Curb had been already installed at the proper grade prior to rubblizing and more than 7 inches of aggregate was needed to bring the base to the design elevations. Additional causes of the increase were inadequate crown in the existing concrete base and an underestimate of the actual quantity needed to achieve the proper cross slope required. Reason 1 accounts for $87,499.87, or 34% of the total project cost increases.

Metro 82004 112284Bridge removal and replacement with prestressed concrete box over the South Branch of Ecorse River in the city of Lincoln Park, Wayne County.

Anlaan Corporation

$965,855.60 $1,081,381.60 $115,526.00 11.96% 10/3/2011 7/31/2013 7/31/2014 12/30/2014 C

Reason #1: CM #1 and CM #2 added items of work to address unforeseen site conditions in which Non-Hazardous Contaminated Material was encountered on the project site. Final cost of this work was $68,791.88. This totaled 59.5% of the total net change of the contract.

Reason #2: CM #5 added the work item "Aggregate, 5g, CIP" to address subgrade undercutsthat were required due to unsuitable soils that were encountered while constructing approaches to the new bridge structure. Final cost of this work was $12,870.56. This totaled 11.1% of the total net change of the contract.

Reasons 1-2 account for $81,662.44, or 71%, of the total net change to the contract.

AUDITOR’S REPORT FF-15-001

SIX-MONTH FINANCIAL AUDIT FOLLOW-UP

MICHIGAN DEPARTMENT OF TRANSPORTATION

STATE TRANSPORTATION COMMISSION MEETING March 19, 2015

EXHIBIT C

STATE TRANSPORTATION COMMISSION

Jerrold M. Jung Chair

Todd A. Wyett Vice Chair

Angelynn A. Afendoulis Commissioner

Ron J. Boji Commissioner

Michael D. Hayes Commissioner

Charles F. Moser Commissioner

STATE OF MICHIGAN

STATE TRANSPORTATION COMMISSION LANSING

RICK SNYDER GOVERNOR

FF-15-001 • Jerry M. Jung, Chair • Todd Wyett, Vice Chair • Angelynn A. Afendoulis • Ron J. Boji • Michael D. Hayes • Charles F. Moser •

MURRAY D. VAN WAGONER BUILDING • P.O. BOX 30050 • LANSING, MICHIGAN 48909

www.michigan.gov/transcommission • 517-373-2110

March 19, 2015

OFFICE OF COMMISSION AUDITS

SIX-MONTH FINANCIAL AUDIT FOLLOW-UP REPORT State Transportation Commissioners: Guidance Document 10044, Processing Audit Requests and Auditor’s Reports on Contractual Agreements, provides for processing auditor’s reports within 120 days of the date the reports are issued. As reported in the attached Schedule of Auditor’s Reports Outstanding, the processing of some auditor’s reports did not occur within the timeline provided for in the guidance document. We have requested that applicable bureaus, divisions, and offices of MDOT provide to us the status of the auditor’s reports referred to in the preceding paragraph. The responses to our requests indicate that the department has initiated action to complete processing of the outstanding audits. The Schedule of Auditor’s Reports Outstanding is attached for your reference. The Due State (Due Entity) column generally represents recommended audit adjustments and might not reflect the eventual outcome of applicable appeals or other adjustments.

Office of Commission Audits Jack Cotter, CPA, CGMA Commission Auditor Attachment

EntityAuditor's Report Issued Number of Projects

BLANK

Due State(Due Entity)

Office of Rail

Ogihara America Corporation 2010-386 December 8, 2010 1 project 139,041$

Reported Previously Comments:September 2014

March 2014September 2013



Bureau of Highway Development

Wade Trim Associates, Inc. 2013-195 July 1, 2013 4 projects 53,625$ HNTB Michigan, Inc. 2014-094 January 31, 2014 26 projects 269,460$


March 2014 (2013-195)

URS Corporation Great Lakes 2015-014 October 23, 2014 38 projects 133,854$

Reported Previously Comments:None

Real Estate

City of Farmington Hills 2014-036 November 12, 2013 1 project 12,798$ September 23, 2014, Revised

Reported Previously Comments:None

Of the amount that the consultant owes to the department, $44,568 is attributed to asubconsultant that is no longer operating in Michigan. As a result, the departmentdelayed its request for concurrence as it evaluated options for recovery from thesubconsultant. The department has subsequently requested the consultant'sconcurrence with the auditor's report, and the consultant is not required to responduntil April 9, 2015.

A portion of the amounts owed to the department as reported by these audit reports areattributed to one subconsultant. The subconsultant has worked directly with thedepartment to resolve the attributed amounts. The department has subsequentlyrequested consultants' concurrences with the audit reports; the consultants are notrequired to respond until March 20, 2015 (2013-195) and March 29, 2015 (2014-94),respectively.

Office of Commission AuditsSchedule of Auditor’s Reports Outstanding

Auditor’s Reports Issued Prior to November 10, 2014Outstanding as of March 10, 2015

The project included in this report was funded by the American Reinvestment andRecovery Act (ARRA) and included costs paid by the city to the contractor forliquidated damages. However, the original ARRA funding amount was not sufficientfor the department to reimburse the city for the liquidated damages. The department isseeking increased funding from the Federal Highway Administration to address theshortfall.

The Office of Commission Audits recommended on January 11, 2012, to the Office ofRail that the corporation's concerns, regarding the audit report results, be discussed bythe Disputed Audit Review Team (DART). DART met on April 13, 2013, andrequested that the Office of Rail seek a contract amendment to eliminate the auditadjustment. Because of complications in the negotiation process, the amendment hasbeen delayed. The Office of Rail anticipates that it will include the amendment on aState Transportation Commission agenda in April 2015.

FF-15-001 Page 1 of 2

EntityAuditor's Report Issued Number of Projects

BLANK

Due State(Due Entity)

Southeast Michigan Transportation Operations Center

Iteris, Inc. 2013-182 June 20, 2013 1 project 88,957$


March 2014The auditor's report contained adjustments to the consultant's project costs with whichthe consultant did not disagree during the audit-closeout process. While the consultantgenerally agreed with the audit results, it believed that some of the projects included inthe audit were beyond the records retention date referred to by the contracts, and,therefore, should not have been audited. The consultant provided the department withconditional concurrence for all projects in the audit on May 6, 2014, requesting thatthe department sign a settlement and release it from any further liability on the oldestcontracts in the audit. The Department is currently evaluating the offer of concurrence.

Office of Commission AuditsSchedule of Auditor’s Reports Outstanding (continued)Auditor’s Reports Issued Prior to November 10, 2014

Outstanding as of March 10, 2015

FF-15-001 Page 2 of 2

Documents

MICHIGAN STATE TRANSPORTATION COMMISSION PUBLIC …€¦ · LOCATION: City of Auburn Hills, City Hall, Council Chamber 1827 North Squirrel Road, Auburn Hills, Michigan I. WELCOME