AUBURN HILLS MEETING SCHEDULE · The City of Auburn Hills Regular City Council Meeting Monday, July 18, 2011 * 7:00 p.m. AGENDA Council Chamber 1827 N. Squirrel Road Auburn Hills

City Council Chamber – 1827 N. Squirrel Road

Administrative Conference Room – 1827 N. Squirrel Road

Public Safety Building – 1899 N. Squirrel Road

Community Center – 1827 N. Squirrel Road

Department of Public Services (DPS) – 1500 Brown Road

Fieldstone Golf Course - 1984 Taylor Road

Library - 3400 Seyburn Drive

Downtown City Offices – 3395 Auburn Road, Suite A

JULY 2011 (6-28-11)

11 05 Tax Abatement Review Committee, 5:00 p.m., Admin Conference Room DATE CHANGE

11 City Council, 7:00 p.m., Council Chamber

12 Tax Increment Finance Authority, 4:00 p.m., Admin Conference Room

12 Public Safety Advisory Committee, 6:00 p.m., Public Safety Building

13 Special Planning Commission, 6:00 p.m., Walking Tour of Auburn Road ADDED

14 Zoning Board of Appeals, 7:00 p.m., Council Chamber CANCELED


19 Board of Review, 11:00 a.m., Admin Conference Room

26 Library Board, 4:00 p.m., Library Conference Room

26 Planning Commission, 7:00, Council Chamber

27 Beautification Advisory Commission, 6:00 p.m., Admin Conference Room

AUBURN HILLS MEETING SCHEDULE

248-370-9402

City Council Chamber – 1827 N. Squirrel Road

Administrative Conference Room – 1827 N. Squirrel Road

Public Safety Building – 1899 N. Squirrel Road

Community Center – 1827 N. Squirrel Road

Department of Public Services (DPS) – 1500 Brown Road

Fieldstone Golf Course - 1984 Taylor Road

Library - 3400 Seyburn Drive

Downtown City Offices – 3395 Auburn Road, Suite A

AUGUST 2011 (6-29-11)


08 Tax Abatement Review Committee, 5:00 p.m., Admin Conference Room

09 Tax Increment Finance Authority, 4:00 p.m., Admin Conference Room

10 Retiree Health Care/Pension Board, 1:00 p.m., Admin Conference Room

11 Zoning Board of Appeals, 7:00 p.m., Council Chamber


23 Library Board, 4:00 p.m., Library Conference Room

24 Beautification Advisory Commission, 6:00 p.m., Admin Conference Room

30 Planning Commission, 7:00, Council Chamber

AUBURN HILLS MEETING SCHEDULE

248-370-9402

The City of Auburn Hills Regular City Council Meeting

Monday, July 18, 2011 * 7:00 p.m.

AGENDA

Council Chamber 1827 N. Squirrel Road Auburn Hills MI 248-370-9402 www.auburnhills.org

1. MEETING CALLED TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL OF COUNCIL

4. APPROVAL OF MINUTES – July 11, 2011

5. APPOINTMENTS & PRESENTATIONS 5a. Motion – Confirming Appointment of Michael Ardelean to the Tax Increment Finance Authority for a term

ending February 28, 2015. 6. PUBLIC COMMENT

7. CONSENT AGENDA All items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

7a. Board & Commission Minutes 7a.1. Public Safety Advisory Committee – July 12, 2011

7b. Motion – Hawk Woods Grant Continuation 7c. Motion – Approve Primary/Grey Water Main Bid

8. OLD BUSINESS

8a. Motion - Approve the Construction Cost for the Forester Square at Auburn Village Road Improvement SAD

9. NEW BUSINESS

10. COMMENTS AND MOTIONS FROM COUNCIL

11. CITY ATTORNEY’S REPORT

12. CITY MANAGER’S REPORT

13. ADJOURNMENT City Council meeting minutes are on file in the City Clerk’s office. NOTE: Anyone planning to attend the meeting who has

need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the City Clerk's Office at 370-9402 or the City Manager's Office at 370-9440 48 hours prior to the meeting. Staff will be pleased to make the necessary arrangements.

J U L Y 1 8 , 2 0 1 1 A G E N D A I T E M N O . 4 .

July 11, 2011 CALL TO ORDER: by Mayor McDonald at 7:00 p.m.

LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326

Present: Mayor McDonald, Council Members Doyle, Kittle, Knight, McDaniel, Newkirk

Absent: Mayor Pro Tem Hammond

Also Present: Assistant City Manager Tanghe, Police Lt. Miarka, Community Development Director Cohen, City Assessor Bennett, City Attorney Beckerleg, Recreation Director Marzolf, City Clerk Ratliff, DPS Director Melchert, Economic Development Director Johnson, City Engineer Juidici, Library Director McCoy, TIFA Chair Bennett, Planning Commission Member Mitchell

28 Guests

4. APPROVAL OF MINUTES

4a. Regular City Council Minutes – June 20, 2011

Moved by Mr. Newkirk; Seconded by Mr. McDaniel. RESOLVED: To approve the June 20, 2011 Regular City Council Meeting Minutes.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Newkirk No: None Motion carried (6-0) RESOLUTION NO. 11.07.123

5. APPOINTMENTS & PRESENTATIONS –

Presentation by Friends of the Clinton River Trail.

Assistant City Manager Tanghe introduced the new Management Assistant Intern, Amanda Thomas.

Mayor McDonald announced that the single waste hauler discussion will be held on Monday, August 1st .

6. PUBLIC COMMENT

Henry Glasglow from Glenrose Street asked about having the bike path sidewalks cleared during the winter months.

7. CONSENT AGENDA

Item 7c was removed from the agenda.

7a. Board & Commission Minutes

7a.1. Tax Abatement Review Committee – June 13, 2011 7a.2. Beautification Advisory Commission – June 22, 2011 7a.3. Planning commission – June 28, 2011

7b. Motion: Resolution Declaring July as Parks & Recreation Month in Michigan RESOLVED: Move to accept the resolution as presented to declare July as Parks & Recreation Month in Michigan (Attachment A).

Moved by Mr. McDaniel; Seconded by Mr. Newkirk. RESOLVED: To approve Consent Agenda items 7a. and 7b. VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Newkirk No: None Motion carried (6-0) RESOLUTION NO. 11.07.124

The City of Auburn Hills

City Council Meeting

Minutes

C I T Y O F A U B U R N H I L L S

C I T Y C O U N C I L A G E N D A

City Council Minutes – July 11, 2011 Page 2 of 8

7c. Motion: Approve the Purchase of Two (2) 2012 ¾ Ton Work Pickup Trucks

Moved by Mr. Knight; Seconded by Mr. McDaniel. RESOLVED: To approve the purchase of two (2) 2012 regular cab 3/4 ton 4 x 4 work trucks with 9’ Boss super-duty trip edge plows be awarded to Bill Snethkamp Dodge, 6131 S; Pennsylvania Ave., Lansing, MI 48911 at a cost of $27,277.15 each for a total of $54,554.30.


8. OLD BUSINESS - None

9. NEW BUSINESS

9a. Public Hearing/Motion – Approval of Industrial Development District – Katcon Properties

Mayor McDonald opened the public hearing at 7:34 p.m.

Economic Development Director Johnson introduced Jose DeNigris, President of Katcon USA. Mr. DeNigris stated the company is located at 2965 Lapeer Road, is a provider of automotive supplies and the project presented will include catalytic converters and exhaust systems.

Mayor McDonald closed the public hearing at 7:37 p.m.

Moved by Mr. Newkirk; Seconded by Ms. Doyle. RESOLVED: To approve the request for establishment of an IDD for Katcon Properties with the adoption of the attached resolution (Attachment B).


9b. Public Hearing/Motion – Approval of Industrial Facility Exemption Certificate – Katcon USA, Inc.

Mayor McDonald opened the public hearing at 7:40 pm.

President of Katcon USA, Jose DeNigris stated new jobs at the facility will include line operators, skilled welders, warehouse fork truck drivers, plus quality, manufacturing and process engineers. Noting globally the company employs 500 with revenue roughly 450 million.

Mr. Bennett clarified that the abatement is for 50% of personal property investment.

Mayor McDonald closed the public hearing at 7:42 p.m.

Moved by Ms. Doyle; Seconded by Mr. Newkirk. RESOLVED: To approve the request for a 5 year IFEC for Katcon USA, Inc. for a total personal property investment of $2,675,217 by adopting the attached resolution (Attachment C).


9c. Motion – Approval of Special Land Use Permit and Site Plan / New Covenant Church – Building Addition

Moved by Mr. Kittle; Seconded by Ms. Doyle. RESOLVED: To allow Mr. Newkirk to abstain from voting on item 9c, Approval of Special land Use Permit and Site Plan for New Covenant Church.


Moved by Mr. Kittle; Seconded by Mr. Knight. RESOLVED: To accept the Planning Commission’s recommendation and approve the Special Land Use Permit and Site Plan for New Covenant Church subject to staff and consultant conditions.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald No: None Motion carried (5-0-1) Abstain: Newkirk RESOLUTION NO. 11.07.129


9d. Motion – Approval of Site Plan and Tree Removal Permit / Henniges Automotive Holdings, Inc.

Moved by Mr. Knight; Seconded by Mr. McDaniel. RESOLVED: To accept the Planning Commission’s recommendation and approve the Site Plan and Tree Removal Permit for Henniges Automotive Holdings, Inc. subject to staff and consultant conditions.


9e. Motion – Approval of Text Amendment to Zoning Ordinance / Section 1834 Electric Vehicle Infrastructure

Moved by Mr. McDaniel; Seconded by Mr. Kittle. RESOLVED: To accept the Planning Commission’s recommendation and approve the text amendment to create Section 1834. Electric Vehicle Infrastructure of the Zoning Ordinance, to be known as Ordinance No. 11-836.


9f. Motion – Accept the First Reading of an Ordinance to Amend Chapter 70, Traffic and Vehicles Regulations, of the Auburn Hills City Code and Set for Second Reading and Adoption at the Meeting of August 1, 2011.

Moved by Mr. McDaniel; Seconded by Mr. Newkirk. RESOLVED: To accept the First Reading of an Ordinance to Amend Chapter 70, Traffic and Vehicles Regulations, of the Auburn Hills City Code and Set for Second Reading and Adoption at the Meeting of August 1, 2011.


10. COMMENTS AND MOTIONS FROM COUNCIL

Mr. Newkirk

Asked for an update on the City Clerk.

Mr. Kittle:

Announced that he has moved to Heritage in the Hills.

Asked that residents be kept well informed and updated on the Squirrel Road improvements.

Mr. Knight:

Asked if keeping the pathway clean, from Oakland University to the downtown area could be considered.

Suggested leasing part of the county site to centralize DPW.

Would like to set policy on 100% abatements for personal property, with the thought of giving four years at 100% ~ recognizing that the biggest depreciation is during the first 4 to 5 years.

Ms. Doyle

Was happy that the Chief followed up on the Tienken Road truck traffic and hopes there is conversation with Rochester Hills regarding signage.

Met with Heritage in the Hills Board and will be meeting with Bloomfield Orchards Board regarding the single trash hauler. The object is to meet with major neighborhood associations that already have a contractor in place.

Stated the Beautification Commission has been asked by the Southeast Regional Beautification Organization to host their meeting in September 2012.

Mayor McDonald

Stated Summerfest went extremely well commenting on how clean the area was kept.

Thanked Mr. Tanghe for his participation.


11. CITY ATTORNEY’S REPORT - None

12. CITY MANAGER’S REPORT

Assistant City Manager stated closings will take place on Wednesday afternoon for a few Forester Square lots.

13. ADJOURNMENT

Hearing no objections, the meeting adjourned at 8:18 p.m. ___________________________ ______________________________

James D. McDonald, Mayor Gail A. Ratliff, City Clerk


Attachment A

De sign ation of J u ly as P ark an d Re cre ation Mon th

WHEREAS parks and recrea t ion programs are an in tegra l par t of communit ies through out this

count ry, including the City of Auburn Hills ; and

WHEREAS our parks and recrea t ion are vita lly impor tant to establishing and mainta ining the

quality of life in our communit ies, ensur ing the hea lth of a ll cit izens, and cont r ibut ing to the

economic and environmenta l well-being of a community and region; and

WHEREAS parks and recrea t ion programs build hea lthy, act ive communit ies tha t a id in the

prevent ion of chronic disease, provide therapeut ic recrea t ion services for individuals with menta l

or physica l disabilit ies, and a lso improve the menta l and emot ional hea lth of a ll cit izens; and

WHEREAS parks and recrea t ion programs increase a community’s economic prosp er ity through

increased proper ty va lues, expansion of the loca l t ax base, increased tour ism, the a t t ract ion and

retent ion of businesses , and cr ime reduct ion; and

WHEREAS parks and recrea t ion areas a re fundamental to the environmenta l well -being of our

community; and

WHEREAS parks and na tura l recrea t ion areas improve water qua lity, protect groundwater ,

prevent flooding, improve the quality of the a ir we brea the, provide vegeta t ive buffers to

development , and produce habita t for wildlife; and

WHEREAS our parks and na tura l recreat ion areas ensure the ecologica l beauty of our community

and provide a place for ch ildren and adult s to connect with na ture and recreate outdoors; and

WHEREAS the U.S. House of Representat ives has designated J u ly as Parks and Re crea t ion

Month; and

WHEREAS the City of Auburn Hills, Oakland County, Michigan recognizes the benefit s der ived

from parks and recrea t ion resources

NOW THEREFORE, BE IT RESOLVED BY the Auburn Hills City Council that J u ly is r ecognized

as Park and Recrea t ion Month in the City of Auburn Hills .

_________________________ _______________________

Mayor J ames D. McDonald City Clerk Gail Rat liff

Dated: J u ly 11, 2011


Attachment B CITY OF AUBURN HILLS

RESOLUTION ESTABLISHING A INDUSTRIAL DEVELOPMENT DISTRICT

FOR KATCON PROPERTIES, LLC At a meeting of the City Council held on the 11th day of July, 2011 at the City Council Chambers at 1827 N. Squirrel

Rd., Auburn Hills MI 48326

It was moved by Council Member Newkirk and supported by Council Member Doyle.

WHEREAS, Act 198 of the Public Acts of 1974, as amended, authorizes the City Council of Auburn Hills to establish

an “Industrial Development District”; and

WHEREAS, an owner of industrial property has requested establishment of a Industrial Development District; and

WHEREAS, installation of new real or personal property within the proposed district has not commenced as of

this date; and

WHEREAS, the City Council of the City of Auburn Hills, has given written notice by certified mail to the owners of real

property within the proposed Industrial Development District and to the public by newspaper advertisement in the Oakland

Press, and public posting of the hearing on the establishment of the proposed district; and

WHEREAS, a public hearing was held at which all of the owners of real property and personal property within the

proposed Industrial Development District and all residents and taxpayers of Auburn Hills were afforded an opportunity to be

heard; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of Auburn Hills that the following described parcel of

land situated in the City of Auburn Hills, County of Oakland, State of Michigan, to wit:

T3N, R10E, SEC 11 PART OF NW 1/4 BEG AT PT DIST N 38-34-00 W 221.20 FT FROM CEN OF SEC, TH N 75-

57-00 W 145.20 FT, TH S 89-43-41 W 415.58 FT, TH N 00-11-00 E 116 FT, TH S 87-46-56 E 439.82 FT, TH S 81-

03-19 E 165.94 FT, TH ALG CURVE TO RIGHT, RAD 2395.70 FT, CHORD BEARS S 23-58-34 W 116.51 FT,

DIST OF 116.51 FT TO BEG, ALSO BEG AT PT DIST N 61-01-00 W 194.50 FT FROM CEN OF SEC, TH N 86-05-

32 W 525 FT, TH N 00-11-00 E 76 FT, TH N 89-43-41 E 415.58 FT, TH S 75-57-00 E 145.20 FT, TH SLY ALG

WLY LI OF HWY 85 FT TO BEG, ALSO BEG AT INTER OF E & W 1/4 LINE WITH WLY LINE M-24 HWY DIST N

85-33-00 W 203.90 FT FROM CEN OF SEC, TH N 85-33-00 W 492.80 FT, TH N 00-11-00 E 76 FT, TH S 86-05-32

E 525 FT, TH SWLY ALG WLY LINE OF HWY 85 FT TO BEG 3.32 A11-16-99 FR 019, 020 & 022

Parcel Identification Number-02-14-11-176-029

be and here is established as an Industrial Development District pursuant to the provisions of Act 198 of Public Acts of 1974 to be known as the Katcon Properties, LLC industrial Development District.

AYES: Mayor McDonald, Council Members Doyle, Kittle, Knight, McDaniel, Newkirk NAYS: None ABSENT: Mayor Pro Tem Hammond ABSTENTIONS: None RESOLUTION 11.07.126 ADOPTED (6-0) STATE OF MICHIGAN) )SS

COUNTY OF OAKLAND)

I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby

certify that the foregoing is a true and complete copy of a resolution adopted at a regular meeting of the Auburn Hills City

Council held on the 11th day of July, 2011.

IN WITNESS WHEREOF, I have hereunto affixed my official signature on this 12th day of July, 2011.

_____________________________________ Gail Ratliff, City Clerk


Attachment C CITY OF AUBURN HILLS

RESOLUTION APPROVING AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE

FOR KATCON USA, INC.

At a regular meeting of the City Council of the City of Auburn Hills, Oakland County, Michigan, held in the Council Chambers at 1827 N. Squirrel Road, Auburn Hills MI 48326 on the 11th day of July, 2011.

The following resolution was offered by Councilperson Doyle and supported by Councilperson Newkirk.

WHEREAS, pursuant to P.A. 198, 1974, M.C.L. 207.551 et seq., after a duly noticed public hearing held on the 11th day of July, 2011, the City of Auburn Hills, established an Industrial Development District, commonly referred to as the Katcon Properties, LLC Industrial Development District; and

WHEREAS, Katcon USA, Inc. has filed an application for an Industrial Facility Exemption Certificate with the Clerk of the City of Auburn Hills with respect to proposed new personal property within the Katcon Properties, LLC Industrial Development District; and

WHEREAS, before acting on said application, the City Council of Auburn Hills held a hearing on the 11th day of July, 2011 at a regularly scheduled meeting, at which time the applicant, the assessor, and a representative of the affected taxing units were given written notice and were afforded an opportunity to be heard on said application; and

WHEREAS, construction and installation of the facility has not begun earlier than six (6) months before May 9, 2011, the date of the acceptance of the application for the Industrial Facility Exemption Certificate; and

WHEREAS, completion of the personal property is calculated to and will at the time of issuance of the certificate have the reasonable likelihood to retain, create or prevent the loss of employment in Auburn Hills; and

WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem taxes within the City of Auburn Hills after granting this certificate will exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted.

NOW, THEREFORE, BE IT RESOLVED BY the City Council of Auburn Hills that:

1. The City Council of Auburn Hills finds and determines that the granting of this Industrial Facilities Exemption Certificate, together with the aggregate amount of the Industrial Facilities Exemption Certificates previously granted and currently in force, under Act No. 198 of the Public Acts of 1974, shall not have the effect of substantially impeding the operation of the City of Auburn Hills, or of impairing the financial soundness of a taxing unit which levies an ad valorem property tax in the City of Auburn Hills.

2. The application for an Industrial Facilities Exemption Certificate with respect to a facility on the following described parcel of real property situated within the Katcon Properties, LLC Industrial Development District; to wit;

T3N, R10E, SEC 11 PART OF NW 1/4 BEG AT PT DIST N 38-34-00 W 221.20 FT FROM CEN OF SEC, TH N 75-57-00 W 145.20 FT, TH S 89-43-41 W 415.58 FT, TH N 00-11-00 E 116 FT, TH S 87-46-56 E 439.82 FT, TH S 81-03-19 E 165.94 FT, TH ALG CURVE TO RIGHT, RAD 2395.70 FT, CHORD BEARS S 23-58-34 W 116.51 FT, DIST OF 116.51 FT TO BEG, ALSO BEG AT PT DIST N 61-01-00 W 194.50 FT FROM CEN OF SEC, TH N 86-05-32 W 525 FT, TH N 00-11-00 E 76 FT, TH N 89-43-41 E 415.58 FT, TH S 75-57-00 E 145.20 FT, TH SLY ALG WLY LI OF HWY 85 FT TO BEG, ALSO BEG AT


INTER OF E & W 1/4 LINE WITH WLY LINE M-24 HWY DIST N 85-33-00 W 203.90 FT FROM CEN OF SEC, TH N 85-33-00 W 492.80 FT, TH N 00-11-00 E 76 FT, TH S 86-05-32 E 525 FT, TH SWLY ALG WLY LINE OF HWY 85 FT TO BEG 3.32 A11-16-99 FR 019, 020 & 022

Also Known as Parcel Identification Number-02-14-11-176-029

is hereby approved for Personal Property Improvements only.

3. The Industrial Facilities Exemption Certificate shall remain in force and effect for a period of 5 years, and the starting date for the certificate is December 30, 2011 and the ending date is December 30, 2016.

4. The total project investment approved is $2,675,217.

5. Katcon USA, Inc. agrees to operate the facility for which the Industrial Facilities Exemption Certificate is granted for the term of the certificate, plus an additional two years after the date of the expiration.

AYES: Mayor McDonald, Council Members Doyle, Kittle, Knight, McDaniel, Newkirk NAYS: None ABSENT: Mayor Pro Tem Hammond ABSTENTIONS: None RESOLUTION 11.07.127 ADOPTED (6-0) STATE OF MICHIGAN) )SS COUNTY OF OAKLAND)

I, the undersigned, the duly appointed City Clerk for the City of Auburn Hills, Oakland County, Michigan do hereby certify that the foregoing is a true and complete copy of a resolution adopted at a regular meeting of the Auburn Hills City Council held on the 11

th day of July, 2011.

IN WITNESS WHEREOF, I have hereunto affixed my official signature on this 12

th day of July, 2011.

________________________________ Gail Ratliff, City Clerk

O:\CITY COUNCIL PACKET\COVER MEMO MAYORAL APPOINTMENTS - Required Form (LS).Dotx



J U L Y 1 8 , 2 0 1 1 A G E N D A I T E M N O . 5 A .

M A Y O R ’ S O F F I C E To: City Council

From: Mayor James McDonald

Submitted: July 13, 2011

Subject: Motion – Confirming Appointment of Michael Ardelean to the Tax Increment Finance Authority for a term ending February 28, 2015.

INTRODUCTION AND HISTORY

Please consider confirming the following appointment/reappointment:

Name Board Term Ending Date

Michael Ardelean Tax Increment Finance Authority February 28, 2015

MOTION

Move to confirm the appointment of Michael Ardelean to the Tax Increment Finance Authority for a term ending February 28, 2015.

J U L Y 1 8 , 2 0 1 0 A G E N D A I T E M N O . 7a.1.

"Not yet approved"

CITY OF AUBURN HILLS

PUBLIC SAFETY ADVISORY COMMISSION MEETING LOCATION: Grusnick Public Safety Building, 1899 N. Squirrel Road, Auburn Hills MI 48326

Tuesday, July 12, 2011

1. CALL TO ORDER: Chairperson Kay Sendegas called the meeting to order at 6:00 p.m. 2. ROLL CALL: Present: Sendegas, McFadden, Boelter, Torres, Councilman Knight Absent: None Also Present: Police Chief Olko Fire Chief Burmeister City Manager Peter Auger Lieutenants Hardesty and Manning Assistant Fire Chief Randy Wyatt POC Captain Tim Farrell Sergeant Steve Groehn Firefighter Tony Randolph Mayor McDonald Sergeant Jim Stoinski Sergeant Rick Leonard

Police Officers Peters, Rometty, VanLandeghem, Skomski and Hollenbeck

PSOs Solomon and Tinari

3. APPROVAL OF MINUTES Mr. McFadden moved to approve the minutes of May 24, 2011 as submitted. Supported by Mr. Boelter.

VOTE: Yes: 5 No:0 Motion carried (5-0) 4. PERSONS WISHING TO BE HEARD None 5. NEW BUSINESS

Chief Burmeister reported that the Fire Department has received a grant for smoke detectors for the hearing impaired and they will be installed in conjunction with the SHARP program. He indicated that he expected to ask for a special meeting of the Committee to approve the bids for the purchase. (Not on the agenda).



6. OLD BUSINESS a. Receive ICMA Report recommendations

Moved by Mr. McFadden to recommend to City Council for their consideration the plan to restructure the public safety services and merge the administration level of the police and fire departments. Supported by Mr. Boelter.

VOTE: Yes: 5 No: 0 Motion carried (5-0)

7. ADJOURNMENT Mr McFadden moved to adjourn the meeting. Supported by Mr. Boelter VOTE: Yes: 5 No: None Motion carried (5-0) The meeting was adjourned at 7:09 p.m. Respectfully submitted, Doreen E. Olko, Police Chief and Recording Secretary

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July 18, 2011 Meeting Agenda Item No. 7b.

Department of Public Services To: Mayor and City Council From: Peter E. Auger, City Manager, and Dan Brisson, Manager of Facilities and Roads


Subject: ITB-CAH-06-20-11-001 Log Cabin Building Materials- Hawkwoods Nature Center

INTRODUCTION AND HISTORY

As Council may recall, in 2008/2009 the DPS managed a log cabin replacement project at Hawkwoods Nature Center where Oakland Schools provided a no cost student-based labor force to build the first of six replacement log cabins. The Oakland Schools program provides instructors and students to construct the cabin and high school age students learn valuable carpentry skills as part of their education curriculum. In September 2010, a second replacement cabin project was started and again Oakland Schools students and instructors supported the project with a volunteer labor group. The current cabin replacement project is also partially funded by a $ 10,000.00 merchandise Grant provided by Home Depot to reduce the City’s cost for materials. Unfortunately, procurement of cedar logs for the project delayed construction until this past May and Oakland Schools students were no longer available due to summer vacation. The DPS is presently constructing the second log cabin with a volunteer labor group of DPS employees and their families. This was done to comply with the construction dead line of the Home Depot Grant and the second replacement cabin is expected to be completed in September.

A third replacement cabin has been budgeted for 2011 and Home Depot has verbally committed to another $ 10,000.00 Grant to assist with the project. However, Home Depot cannot officially commit to a second Grant until the current cabin is completed and the current Grant is closed out. Oakland Schools has again committed to the project and they will be available in September when school resumes. The third component, cedar logs for the project, was specified and sent out to bid via MITN where twenty five vendors were notified of the City’s invitation to bid. On July 6, 2011, four bids were received by the City Clerk’s Office. Bid tabulations are as follows: Log-N-Iron, Inc. Vassar, Michigan $ 14,500.00 Lowes Wilesboro, North Carolina $ 15,688.69 Cedar Log and Lumber Millersburg, Michigan $ 16,676.92 Wood Haven Log & Lumber Mio, Michigan $ 21,450.00 Cedar Log and Lumber is the vendor who provided material for the first two cabin replacement projects. Low bidder, Log-N-Iron’s log material does differ slightly in appearance compared to the materials purchased for the first two cabins. The Recreation Director has inspected a sample log provided by Log-N-Iron and agrees with the DPS that the difference in material appearance is acceptable and well worth the $ 2,177.00 cost savings. Log-N-Iron harvests their cedar material from the Michigan thumb area with some of the larger log material harvested from Michigan’s Upper Peninsula. STAFF RECOMMENDATION Coordinating a volunteer labor force, the Grant from Home Depot, and the purchase of cedar log material for the last cabin has proven to be a difficult timing issue. The DPS is requesting Council approve the purchase of the log materials now so that these three components will come together in September and construction can be timed to match Oakland School’s September to May student availability. The 2011 Park Improvement Fund has budgeted $ 24,000.00 to fund a third replacement cabin. The City’s cost for log materials, plus other materials not available from Home Depot is estimated at $ 20,000.00. If Home Depot did not fulfill their verbal commitment to a second Grant, the Park Improvement Budget would be short $ 6,000.00 to cover material costs for the replacement cabin. The DPS is confident Home Depot will honor their verbal commitment and therefore recommend Council approve the purchase of the log materials.

Page 2

MOTION Move to award the bid for cedar log materials for the replacement of a third cabin at Hawkwoods Nature Center to low bidder, Log-N-Irion, Inc., 9263 Lewis Road, Vassar, Michigan 48768, in the amount of $ 14,500.00 Funding for the project is provided from the Park Improvement Fund (47510/83976).

I CONCUR: PETER E. AUGER, CITY MANAGER

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C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A

J U L Y 1 8 , 2 0 1 0 A G E N D A I T E M N O . 7 C . D E P A R T M E N T O F P U B L I C S E R V I C E S To: Mayor and City Council

From: Peter E. Auger, City Manager; David Harran, Manager of Public Utilities


Subject: Motion: To approve the construction services for the Primary/Grey Water Main Improvement Project

INTRODUCTION AND HISTORY The Department of Public Services is returning with the construction services for the Primary/Grey Water

Main Improvement Project. The project proposes replacing the 6-inch water main with a new 12-inch main along Primary Road (Squirrel to Grey) and Grey Road (Primary to Auburn). This will be necessary to support more expected development coming on line and to also address the need for greater water pressure for building fire suppression systems.

Four construction bids were received for the referenced project on Tuesday, June 28th, 2011. The bids are

as follows: BIDDER LOCATION TOTAL BID AMOUNT

Superior Excavating, Inc. PO Box 4290, Auburn Hills, MI 48326 $209,970.70 Verdeterre Contracting, Inc. 2618 Hannan Rd., Canton, MI 48188 $258,893.75 Zito Construction Co. 8033 Fenton Rd., Grand Blanc, MI 48439 $278,375.00 Springline Excavating 10560 Grand River, Detroit, MI 48204 $284,188.50

The Auburn Hills based contractor and apparent low bidder, Superior Excavating, Inc., has received

satisfactory recommendations. As a result, City Staff and OHM recommend awarding the contract to Superior Excavating, Inc. in the amount of $209,970.70. OHM has provided their Scope of Construction Services, in the amount of $36,000.00, that shall include construction engineering, contract administration, surveying, and completion of as-built drawings. Not included in the engineers scope is materials testing provided by Schleede Hampton & Associates, Inc. at an additional estimated cost of $5,000. STAFF RECOMMENDATION This specific project was not anticipated in the 2011; however, it has become apparent that the current water main will not support future development plans of the Downtown area if it is not upsized. The Department of Public Services, along with the TIFA Board of Directors (7/12/2011) recommends proceeding with Superior Excavating, Inc. and the Primary/Grey Water Main Improvement Project. Funding is available in TIFA-A [27350/70970]. MOTION Move to approve the construction services for the Primary/Grey water main improvement project to Superior Excavating, Inc., P.O. Box 4290, Auburn Hills, MI 48326 in the amount of $209,970.70; for an overall project cost of $250,970.70. Further, to authorize the City Manager to approve any change orders necessary to bring the project to a successful completion.


34000 Plymouth Road | Livonia, MI 48150

p. (734) 522-6711 | f. (734) 522-6427www.ohm-adv isors .com

June 29, 2011 Peter Auger, City Manager CITY OF AUBURN HILLS 1827 N. Squirrel Road Auburn Hills, MI 48326 Regarding: Primary/Grey Water Main Improvements

Letter of Recommendation Dear Mr. Auger: On June 28, 2011 at 10:00 am, a total of four bids were received for the above referenced project. The three lowest bidders list are as follows:

Contractor Amount

Superior Excavating, Inc. $209,970.70

Verdeterre Contracting, Inc. $258,893.75

Zito Construction Co. $278,375.00 The project scope consists of installation of new 12-inch water main along Primary Road (Squirrel to Grey) and Grey Road (Primary to Auburn), as well as all necessary earthwork, pavement replacement, and restoration in accordance with the plans and specifications. Superior Excavating, Inc., out of Auburn Hills, Michigan, is the low bidder for this project. They have over forty years of experience in underground utility installation and have completed numerous projects within the City limits both for the City and for developers. Based on our findings, we recommend award of this contract to them in the amount of $209,970.70, per the unit prices bid for the project. Digital files of this letter and a bid tabulation have been emailed to your office. If you have any questions or require additional information, please feel free to contact this office. Sincerely, ORCHARD, HILTZ, & McCLIMENT, INC. ____________________________________ Timothy J. Juidici, P.E. cc: Ron Melchert, Director of Public Services Gail Ratliff, Clerk Dave Harran, Manager of Public Utilities

O:\CITY COUNCIL PACKET\JULY 18\9a. COVER MEMO - Forester Square At Auburn Villageroad Improvements.Docx

C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A

J U L Y 1 8 , 2 0 1 1 A G E N D A I T E M N O . 8 A D E P A R T M E N T O F P U B L I C S E R V I C E To: Mayor and City Council

From: Peter E. Auger, City Manager, Ronald J. Melchert, Director of Public Service, and Steve Cohen, Director of Community Development


Subject: Motion - Approve the Construction Cost for the Forester Square at Auburn Village Road Improvement SAD INTRODUCTION AND HISTORY City Council has taken the necessary steps thus far to consider a Special Assessment District (SAD) for improvements to the roadway system within the Forester Square Development. The next step in the process is to consider and approve the cost of construction, which will aid in establishment of the SAD Roll. On July 12, 2011, sealed bids were opened for construction services. Attached is OHM’s recommendation letter to award the contract to the low bidder, Pro-Line Asphalt Paving Company. The engineer’s estimate for the construction cost is $1,024,000 which was found to be in the middle of the range of bids received. Also, the company’s references review were satisfactory from an experience and ability to complete the work perspective. Therefore, we have confidence that the low bid of $954,238.32 is a sound qualifying bid. Additional costs will include OHM’s Engineering Services in an amount not-to-exceed $139,000 for the range of services provided for in the attached Scope of Engineering Services document. Also, the materials testing services to be provided by Soil and Materials Engineering, Inc. (SME) is estimated at $24,000. Attached is the scope of work summarizing SME’s role in the project. STAFF RECOMMENDATION Approve the construction costs submitted to establish the SAD Roll, including the Pro-Line Asphalt Paving Company bid of $954,238.32, OHM’s Scope of Engineering Services quote of $139,000, and the soil and materials testing quote from SME at $24,000. The total construction estimate is $1,117,238.32. MOTION Move to approve the construction cost of $1,117,238.32 for the Forester Square at Auburn Village Road Improvement SAD and award the bid to Pro-Line Asphalt Paving Company subject to approval of the SAD roll.


34000 Plymouth Road | Livonia, MI 48150 p. (734) 522-6711 | f. (734) 522-6427 www.ohm-adv isors .com

July 12, 2011 City of Auburn Hills 1500 Brown Road Auburn Hills, Michigan 48326 Attention: Mr. Ronald Melchert Director of Public Services Regarding: Forester Square at Auburn Village Road Improvement SAD Scope of Construction Services Dear Mr. Melchert: Outlined below is our Scope of Work for construction services to be provided for the above referenced project. This project is being administered as a City project funded through a special assessment district (S.A.D.). PROJECT UNDERSTANDING It is our understanding that the City of Auburn Hills plans to move forward with the construction phase of the Forester Square Road Improvement SAD upon approval of the appropriate SAD resolutions. The project involves road improvements that consist of full reconstruction, patching, and a mill and overlay. SCOPE OF SERVICE Construction Staking This task will involve performing construction staking for the proposed improvements. Specific work efforts include:

• Establish on-site survey control to be utilized during the construction of the project. • Provide required construction staking for line and elevation of contract items such as storm

sewer, curb and gutter, and pavement. • Staking shall included two sets of off- set stakes.

Construction Observation Under this task the project team will observe the construction efforts on the project and assist with any necessary field changes to successfully complete the work. Specific work efforts include:

• Provide daily observation of the project when significant construction work is occurring to verify that materials, installation, and construction methods used are in conformance with the project plans and specifications as well as applicable standards.

• Produce daily field reports to document the work and record quantities of contract pay items.

Construction Engineering This task will consist of providing part-time project engineering services required to address and resolve construction issue when they arise as well as providing project oversight. Specific work efforts include:

• Arrange and attend one (1) pre-construction meeting prior to the start of the project. • Prepare and provide the Contractor with a list of required submittals and review shop

drawings, construction schedules, materials certifications, and other submittals.

• Perform regular site visits by the project engineer to oversee and supervise the inspector and to attend to problems if the arise.

• Address Contractor’s construction concerns and resolve conflicts with the executed contract specifications.

• Arrange and attend regularly scheduled progress meetings during the construction phase. It is anticipated that meetings will be held bi-weekly during the active construction period.

• Coordinate with the materials testing consultant on materials related items. • Coordinate with the residents of the subdivision for the duration of the project. • Prepare and deliver “As-Built” plans that include the constructed location of all installed

underground utilities. Contract Administration Under this task, the project team will complete services necessary to administer the contract. Specific work efforts include:

• Review Contractor’s construction progress for compliance with the approved project schedule.

• Prepare construction pay estimates. • Request and review material submittals for conformance with the contract documents. • Prepare contract modifications (change orders) should the need arise. • Review construction claims and coordinate claim resolution with the City and the

Contractor. PROJECT SCHEDULE As outlined in the contract documents, we expect that work on this project will start in early September 2011. The construction is anticipated to be completed in May 2012. FEE SCHEDULE The services outlined above will be performed on an hourly basis for the not-to-exceed amount of one hundred and thirty-nine thousand dollars ($139,000). This amount is based on the assumptions listed below. The City will be invoiced on a monthly basis for these services. The tasks outlined above are estimated as follows:

Construction Staking $ 23,000 Contract Observation $ 56,000 Construction Contract Administration $ 34,000 Construction Engineering $ 26,000

Engineering Services Total $139,000 Materials Testing Services (SME) $ 24,000

FURTHER CLARIFICATIONS AND ASSUMPTIONS The above-listed scope of services was prepared with the following assumptions.

• Materials testing will be provided by Soil and Material Engineers (SME) under a separate contract and is not included in this scope of construction services. An estimated amount for this service has been provided above for your information. The scope of work from SME is dated July 8, 2011 and has been forwarded to your office approval as well.

• The City will be responsible for all permit fees.

Should you find this agreement acceptable, please execute both copies and return one copy to us for our files. We look forward to providing professional services on this project. If you have any questions, please contact us.

Sincerely, ORCHARD, HILTZ & McCLIMENT, INC. ________________________________________ James C. Stevens, P.E. cc: Dan Brisson, City of Auburn Hills

City of Auburn Hills Forester Square at Auburn Village Road Improvement SAD – Construction Services

Accepted By: Printed Name: Title: Date:

34000 Plymouth Road | Livonia, MI 48150 p. (734) 522-6711 | f. (734) 522-6427

www.ohm-adv isors .com

July 12, 2011 Peter Auger, City Manager CITY OF AUBURN HILLS 1827 N. Squirrel Road Auburn Hills, MI 48326 Regarding: Forester Square at Auburn Village Road Improvement SAD

Letter of Recommendation Dear Mr. Auger: On July 12, 2011 at 10:00 am, a total of seven bids were received for the above referenced project. The three lowest bidders list are as follows:

Contractor Amount

Pro-Line Asphalt Paving Co. $954,238.32

Cadillac Asphalt, LLC $999,305.14

Ajax Paving Industries $1,015,168.45

Bids for this project ranged from the low of $954,238.32 to the high bid of $1,122,824.70. Our final engineer’s estimate of the construction cost was $1,024,000.00

The project scope consists of alleyway reconstruction with asphalt paving, concrete curb, concrete driveways, and storm drainage improvements, as well as pavement patching, curb and gutter spot repairs, and an asphalt overlay on the main streets within the subdivision. We have reviewed the references of the low bidder Pro-Line Asphalt Paving Co. out of Washington Twp, Michigan. They have been operating under their present name for eleven years; their officers have thirty years of experience. They have satisfactorily completed work in the City of Rochester Hills, City of Troy, and the City of Plymouth, among others, of a similar size and scope as this project. Based on our findings and experience, we recommend award of this contract to Pro-Line Asphalt Paving Co. in the amount of $954,238.32, per the unit prices bid for the project. Digital files of this letter and a bid tabulation have been emailed to your office. If you have any questions or require additional information, please feel free to contact this office. Sincerely,

ORCHARD, HILTZ, & McCLIMENT, INC. ____________________________________ James C. Stevens, P.E.

cc: Ron Melchert, Director of Public Services Gail Ratliff, Clerk Dan Brisson, Manager of Facilities and Roads

Soil and Materials Engineers, lnc.13019 Pauline Drive

Shelby Township, Ml 48315-3122

tel (586) 731-3100fax (586) 731-3582

www sme-usa com

Kenneth W Kramer, PE

Founder

Mark K. Kramer, PE

Timothy H Bedenis, PE

Gerald M. Belian, PE

Chuck A Gemayel, PE

James M. Harless, PhD, CHMM

Larry P Jedele, PE

Cheryl A. Kehres-Dietrich, CGWP

Edward S. Lindow, PE

Gerard P Madej, PE

Timothy J. Mitchell, PE

Robert C Rabeler, PE

Daniel O Roeser, PG

Daniel R Cassidy, CPG

Andrew J Emmert, CPASheryl K. Fountain, SPHR

Michael E Gase, CWl, ASNT lllDavie J. Hurlburt, PE

Laurel l\il Johnson, PE

Jeffery M. Krusinga, PE, GE

Michael S l\/eddock, PE

Mark L. Michener, LEED GA, CDT- Louis J. Northouse, PE

Joel W. Rinkel, PE

Jason A Schwartzenberger, PE

Lany W. Shook, PE

Thomas H SkotzkeMichael J. Thelen, PE

JohnC Zarzecki, CET, CDT, NDE

OFFICESlndiana

l\/ichiganOhio

July 8, 2011

Mr. Richard R. Hobgood, PEProject EngineerOHM Architects, Engineers, Planners34000 Plymouth RoadLivonia, Michigan 48150

Via email : rich. hobgood@ohm-advisors. com

RE: Revßed Proposal for Construction Materials ServicesForester Square Condominiums - Pavement ImprovementsAuburn Hills, MichiganSME Proposal No. 511-0127REV

Dear Mr. Hobgood,

soil and Materials Engineers, Ine. (sME) would be pleased to provideConstruction Materials Services (CMS) for the pavement rehabilitationproject at the Forester Square condominiums in Auburn Hills, Michigan.we have prepared a scope of services and estimated budget for this projectbased on the Request for Proposal (RFP) dated June 7, 20ll and our reviewof the undated project drawings prepared by oHM (sheets 1 through 10).

Based on our review of the project drawings and previous experience withthe project, we understand that the pavement rehabilitation programconsists of the removal of the existing asphalt concrete leveling course ofthe 15 existing alley streets and the construction of new concrete drivewaysand gutters, selective patching of existing leveling course, repairs to theexisting curb and gutter of the main roads, and a new asphalt concretewearing course for the alley streets and main roads. As part of the alleyrepairs, Street C will be constructed of Portland Cement Concrete (pCC)and downspout connectors tied to the existing sewer system are planned.

sME ß the geotechnical and pavement engineer of record for the project.An evaluation of the existing pavements was conducted in 2009 for thecondominium association. SME assisted the owner in developing a repairprogram for the complex and look forward to continuing our services onthis project.

@ 201 I soil and materials engineers, incconsultants in the geosciences, ma[erials, and the environment

Rev ß ed P r oposal for Construction Materials ServicesForester Square Condominiums Pavement Improvements - Aubum Hills, MI

SME Proposal No. S1 l-0127R8VJuly 8, 20ll -Page2

Scope of Services and Professional Fees

We have developed a fee estimate for the CMS based on our understanding of the project scopeand our understanding of the proposed construction schedule. We understand the project will beconstructed in two phases as detailed on Sheet I of the project drawings. V/e further understandthat OHM anticipates substantial completion by November 15, 20ll and final completion byMay 15, 2012. Start of construction is anticipated to be around the first week of September. V/eanticipate our seryices during construction of the referenced project will consist of providingCMS related to subgrade preparation, storm sewer and downspout tie-in construction, aggregatebase placement, concrete and asphalt concrete pavement procedures. A breakdown of ouranticipated scope of services for each phase is provided below.

PHASE Ir Perform in-place density tests on utility trench backfill and existing aggregate base; (7

half day visits.)

' Witness proofrolls of the existing aggregate base andlor subgrade and identifuing areasrequiring repair befclre pavement layer placement and observe necessary repairs to thesubgrade; (4 half day visits.)

' Perform field tests on plastic concrete and mold compressive strength cylinders; (5 halfday visits.)

¡ Review the asphalt paving procedures including loose thickness and temperaturemeasurements, and performing in-place density tests on the compacted asphalt concrete(3 days for leveling course(s) and 2 days for wearing course. (5 total visits, 4 visitsinclude 2 hours of overtime per visit (weekdays), and one weekend visit.)

¡ Laboratory testing on samples of aggregate base and backfill soils including ModifiedProctor tests and Sieve Analyses, concrete compressive strength testing, andextraction/gradation testing on samples of the asphalt concrete.

Phase I Estimated Fee: $ 11,000

PHASE III Perform in-place density tests on utility trench backfill and existing aggregate base; (8

half day visits.)

' 'Witness proofrolls of the existing aggregate base and/or subgrade and identifing areasrequiring repair before pavement layer placement and observe necessary repairs to thesubgrade; (5 half day visits.)

' Perform field tests on plastic concrete and mold compressive strength cylinders; (7 halfday visits.)

' Review the asphalt paving procedures including loose thickness and temperaturemeasurements, and performing in-place density tests on the compacted asphalt concrete(3 days for leveling course(s) and 3 days for wearing corrse. (6 total visits, 5 visitsinclude 2 hours of overtime per visit (weekdays), and one weekend visit.)

@ 201 1 soil and materials ensineers. rnc..cóñSu lfa'älSlñ'ïh e"öëöSõì e nces, m ate ri a ls, and the e nvi ro n me nt

Rev is ed P r oposal for Construction Materials ServicesForester Square Condominiums Pavement Improvements - Auburn Hills, MI

SME Proposal No. Sl l-0127REVJuly 8, 20ll - Page 3

. Laborutory testing on samples of aggregate base and backfill soils including ModifiedProctor tests and Sieve Analyses, concrete compressive sÍength testing, and extraction-gradation testing on samples of the asphalt concrete.

Phase II Estimated Fee: $ 13,000

We have assumed the majority of construction will occur Monday through Friday duringnormal workíng hours, except Íor two hours of overtime allotted for each paving day and twoweekend paving vßìts. Please note that the above lee estimøtes reflect our assessment of theproject schedule and sequencing based on our previous experience, and that invoices will beprepared according to the attached fee schedules (FS:O & FS:4). Invoices will be based upon theactual amount of time expended, tests performed, and materials used. This is determined by yourstaff s request of our services during construction based on the duration, progress and schedulingof the above items.

V/here possible, we will coordinate with the contractor and OHM Project Engineer to combinework items into the least amount of site visits possible. Additional fees beyond the aboveestimate would be required for services or for site visits and time spent beyond the amountindicated above. Our budget estimates also include a limited amount of project management forscheduling, coordination, technical support, material submittal review, report review, and reportpreparation and transmittal.

This proposal is being transmitted to you electronically and includes our General Conditions,which govern our services. Please sign a copy, include the billing address, and return it to us forour records. A hard copy ofthis proposal can be provided to you, ifrequested.

If you have any questions or require additional information, please contact us.

Yours very truly,

SOIL AND MATERIALS ENGINEERS,INC.

PE, SMSISenior Engineer

Attachments: FS:0 (01/10)FS:4 (01/10)General Conditions (1/09)

Project Engineer

Æ .'o'n%l'ftåiîtsîffiîh'ëcö'éBðTiences, materials, and the environment

PERSONNEL

Minimum 4 Hours Per Day for Technicians

Staff Engineer/Geologist, Materials Specialist, Environmental Specialist.. Per Hour ,.......80.00Senior Engineer/Geologist, Senior Materials Specialist, Senior Environmental Specialist Per Hour ........95.00Project Engineer/Consultant, Materials Consultant... ...... Per Hour ...... 110.00Senior Project Engineer/Consultant, Project Manager .... Per Hour ...... 135.00Senior Consultant, Senior Project Manager, Certified Industrial Hygienist..... ,....,... Per Hour ...... 155.00

Word Processing, Administrative Assistant Per Hour ........48.00Communication Fee @ostage, Shipping, Faxes, Cell Phones, etc) ...,.......... .....3o/o of Personnel Fees

Expert Testimony and Depositions (including preparation time)........................ Premium of 50% added to hourly rate

Overtime rate (Applies to all work in excess of 8 hours per day,before 8:00 am or after 5:00 pm Monday through Friday oranytime Saturday, Sunday, or Holiday).. ......Standard Rate x 1.5

TRANSPORTATION AND EXPENSES

Transportation Charge, SME or Private Vehicle......., ..... Per Mile...........0.65Lodging, Subsistence, Out--oÈtown Travel .......,.. At Cost + 20yoSubcontract Expenses, Equipment Rental ..,.......... At Cost + 20yoDirect Expenses (Film, Photos, Prints, Permits, Maps, etc). .... At Cost + 20yoExtra Copies of Report (normal distribution is 3 copies) Per Copy........ 50.00

Othet Semices includíng Drillìng, Special Equípment use, andSpeciøl Laboratory Testing .......See Appropriøte Fee Schedule

Other services not listed will be provided upon request

GENERAL NOTES

1. Hourly rates will be charged for time spent in the interest of the project, in preparation of reports, as well as

travel time to and from the job site. Fees for laboratory tests include reporting of routine results withoutcomments, recommendations or conclusions. Discussion, interpretation, and consultation are charged atappropriate hourly rates.

2. SME representatives may provide observation and field-testing, The scope of services does not include job orsite safety, supervision, or direction of the actual work of the contractor. The presence of SME on the job siteshould not be construed to relieve the contractor in any way of his obligations and responsibilities under theconstruction contract.

3. SME General Conditions govern all the work performed.

FS:0 (01/10) Page I of 1 Effective Date January l, 2010 through December 3 l, 2010

consultants in the geosciences, materials, and the environment

FEE SCHEDULE ENGINEERED MATERIALS SERYICES

EQUIPMENT

Use of Coring Machine and Generator,.....,............ ......Per Day..........,... 250.00Plus bit wear for concrete (0 - 12" thick)........... ...Per Core ............25.00

Mobilization of drill rig and two-man cre\M on and off site... ........... Per Mile-Each Way........,.... ....3.75Minimum Charge............,.... 475.00

Mobilization of all-tenain drill rig and two-man cre\ry on and offsite.... ..,..........Per Mile-Each Way........,.... ....3.75Minimum Charge......... ........ 47 5.00

Use of Drill Rig and two-man crew,....,.. Per Hour...... .... 185.00Centrifuge Extractor for Asphalt Batch Plant.. ......,.,....Per Day ...,..,.................,......... 80.00Penetrometer (Housel, Dynamic Cone or Vaneshear)... .........,.,........Per Day ,............30.00

Nuclear Densþ - Moisture Meter........... .............,......Per Day .............50.00Per Week..... ..,.200.00Per Month .......600.00

Field Maximum Density Equipment ....,..per Day..................................35.00Field Maximum Density Equipment ..,.,..per Week............ 150.00Field Maximum Density Equipment ,...,..per Month ..,....450.00

Windsor Probe Shot Costs............ ....Each .,................ 12.00Profilometer for Floor Flaûress (manual) per Day 150.00Profilometer for Floor Flatness (computerized) ............,.,.. ...............per Day ..........................,.....200.00FWD (Falling Weight DeflectometeÐ.................. ........per Day.......,...... 1,500.00FWD (Falling Weight Deflectometer).................. ........per Hour (Min. 2 Hours)...,..300.00

Mobilization of FWD....... ............,...Per Mile Each Way,.,...............3,00Minimum Mobilization Charge......... ...300.00

Survey Equipment (total station) ,............per Day.......,...... 160.00

GPS Unit (with sub-meter assembly) ......per Day.............. 200,00GPS unit (with sub-meter assembly) ......per week.....,...... g00.00GPS unit (with sub-meter assembþ ......per Month ..,.2,500,00

Magnetic Particle - Yoke Method......., ... per Day .............45.00Ultrasonic Testing - Flaw Detector....... .. per Day 100.00Hydraulic Load Test Equipment .........,...per Day.............. 200.00

UPV with Spectral Analysis of Surface waver (sASw) .,................per Day 600.00Ultrasonic Pulse Velocþ (UPV) ..,.,...,.,.per Day,.,....,...,.. 400.00

FS:4 (01/l 0) Page I of3 Effective Date January l, 2010 through December 3 l, 2010


LABORATORY

Concrete

Compressive Strength of Concrete Cylinders - Made by SME ........Each .................. 14.00

compressive Srrength orconcrete .",.,.... ... .Y:.ï.11.îlilll.:::::::::::::.:::::::,:,::Ëiil ::.:::::: :::::::::::::::::::::..:::: :?3:33Flexural Strength of Concrete 8eams.......... ....,............Each................. .75.00Concrete Mix Design (normal weight) and Trial Batch........,.. ....,....Each 450.00

SoiVAssresates

Lightweight Particles in Aggregate (ASTM C-33) ........... .........,....,.Each................. .90.00

Laboratory Proctor Test (ASTM 1557 or 698) - 4 inch mold.. ..,....,.Each 140,00Laboratory Proctor Test (ASTM 1557 or 698) - 6 inch mold.. .........Each 160.00

Specific Gravity of Aggregates, with Absorption ,.......Each ...........,..,...70.00

Unit Weight of Fine or Coarse Aggregate.... ................Each.....,.,.,.,.,... .60.00Soundness of Aggregate (5 cycle)....... ....Each ................225.00

Permeability Test of Liner Samp1e......... .Each,...,.,.... .....275.00Permeability Test of Compacted Sample Each............ ....325,00Coarse Aggregate Test (ASTM C-33)............ ..............Each.................. 950.00Fine Aggregate Test (ASTM C-33)............ ........,.........Each............... .650.00

Alkali Reactivity of Aggregates (ASTM C-1567)........ Each............ ....625.00

Bituminous

Bituminous Mix Design - 4 Point Marshall Method..,..... .................Each ................. 900.00Bituminous Mix Design-3 Point Marshall Method.,... .Each........... .,...675.00

Marshall Stability and Flow Test (molded samples) .... Per Sample.......................,..... 90.00MDOT Submittal for Marshall Design.......... ...............Each.................. 2,000.00Density of Compacted Asphalt Sample......... ...............Per Sample.............................45.00Theoretical Maximum Density (Rice Method)...........,...,.,,. ....,...,.....Each.........................,.............90.00Extraction/Gradation of Bituminous Concrete .............Each 175.00

Abson Recovered Penetration with extraction/gradation .................. Each ............... . 300.00Abson Recovered Penetration without extraction/gradation ...,.,.......Each 225.00

Concrete Masonry Units

Compressive Strength - Gross Area,/Net.................. ,...3 Block Se1,....,.......... 300.00

FS:4 (01/10) Page 2 of3 Effective Date January 1,2010 through December3l,20l0


Concrete Masonrv Units (contÍnued)

Compressive Strength of Prism - Hollow ,...,.,.............Each prism ...... 300.00

- Solid (Grouted) .......Each prism,..,....... 400.00Freeze-Thaw Testing (100 cycles) ..........5 Block Set..... . 850.00Freeze-Thaw Testing (additional 50 cycles)..... ............5 Block Set..... . 550.00Freeze-Thaw Testing (Canadian Method 50 cycles) ....5 Block Se1.....,.......... 500.00

Brick

Modulus of Rupture for Paving Brick........... ...............5 Brick Set ...... 250.00Absorption - Basic with Saturation Coefficient ...........5 Brick Set ...... 300.00

- Initial Rate (Lab method)....... 5 Brick Set............... 150.00

Freeze-Thaw Testing (50 cycles) .......,.,.,5 Brick Set ...... 800.00

Retaining Wall Masonrv Units

Freeze-Thaw Testing (100 cycles) ..........5 Block Set..... . 750.00

Paver Brick

Freeze-Thaw Testing (50 cycles) ,..,........5 Block Set..... . 500.00

Grout/lVlortar

Compressive Strength -2" x2" Cubes .......... ..............Each .............,....35.00-3" x3" x 6" Specimen,.,,,.....,........ ...,.,,.,....Each ....,.............45,00

Quantitative Analysis of Hardened Mortar (HistoricaVMix) ...............................,.Each...........,..... 1,700.00

Roofins

Built-up Roof Test Cut Analysis (ASTM D-2829) with aggregate ..Each.,........ ......300.00Built-up Roof Test Cut Analysis (ASTM D-3617) without aggegate .................Each.....................................225.00Thermal Insulation Compressive Strength (ASTM D-1621)...- ..,...Each 100.00Thermal Insulation Density (ASTM D-1622)-.'.. .......Each ............,.....80.00Softening Point of Bitumen - Ring and Ball (ASTM D-36) .......... ..Each....,..... ...,,.200.00Measuring Voids in Roofing Membrane (ASTM D-5076)....... ...,.... Each ................200.00

Firenroofins

Adhesion/Cohesion Bond Equipment ............... ,..,....... Per Test..,............................... 50.00

Intumescent Dry Film Thickness Gauge .Per Day .............75.00

GENERAL NOTES

l. Equipment charges do not include personnel time for performing test.

2. Consultation, interpretation of data, and recommendation or conclusions based on tests results are not includedin equipment fee.

FS:4 (01/l 0) Page 3 of3 Effective Date January l, 2010 through December 3 l, 2010


Røvised Proposal for Construction Materials Service - Forester Square Condominiums Pavement Improvements - Auburn Hills, MISME Proposal No.: SlI-0127REV

SME GENERAL CONDITIONSl. In this Agreement, the party agreeing to have the services performed is

the "Client." The Client's client shall be refened to as the "Owner."Unless expressly st¿ted otherwise, Soil and Materials Engineers, Inc., itsemployees, agents, subconsultants and subcontractors, are collectivelyrefened to as "SME."

2. SME will submit invoices to Client monthly and a final bill uponcompletion ofservices. Payment is due upon presentation ofinvoice tothe Client and is past due 30 days from date ofthe invoice. Client agreesto pay a service charge of L-l/2Vo per month, or tle maximum rateallowed by law, whichever is greater, on past due accounts.

3. All reports, field datq field notes, laboratory test datâ, calculations,estimates, and other documents prepared by SME in connection withthis Project shall be considered instruments ofservice, and shall remainthe property of SME. SME grants Client and Owner a limited license touse such i

constructingAny reuse othe l¡mited Iresponsibility to Client, Owner or third parties for unauthorized use ofit's instruments of services

4. SME will ret to the servClient for a ith SME'sPlan, a copy Client upothat period, availablereæonable times. At the end of the retention period indicated in SME'sFile Management Plan, SME may, in its sole discretion, dispose of allsuch records.

5. SME MAKES NO WARRANTY, EXPRESS OR IMPLIED, WITHREGARDS TO ITS SERVICES,

6. Either party may terminate this Agreement upon at least 7 days writtennotice in the event ofsubstantial failure by the other party to perform inaccordance with the terms hereof. Such tennination will not beeffective if that substantial failure is remedied before expiration of theperiod specified in the w¡itten notice. This Agreement shall also beautomatically terminated upon a suspension of the project for more than3 months. In the event of termination, Client will pay SME for servicesperformed to the termination notice date plus reasonable termination

7 ils breach,that as a30 days

or breach,a neutral

mediator. In any litigation or arbitration, ifapplicable, the parties agreethat the prevailing party is entitled to recover all reasònable cõsts

stafftime,expenses.

nt prior to

If Client gives SME other-than-written authorization to proceed withservices after receiving SME's written proposal, Client agrees to acceptthe proposal, including these General Conditions, as the Agreementgoverning SME's services and the relationship between the parties.Such acceptance based on other-than-\ilritten authorization is efifèctiveexcept for those provisions that Client objects to in writing within 7days following the other-than-written authorization.

SME and its staffare protected by worker's compensation insurance andSME has coverage under General Liability and Professional Liabilityinsurance policies. SME will provide Client with evidence of suchpolicies upon written request. SME is not responsible for any loss,damage or liability arising ûom acts of Client, its agents, staff, andother consultants employed by Client.

In consideration for SME's undertaking to perform services at therates set forth on the Fee Schedule attached to SME's proposal orthe lump sum fee provided, Client agrees to limit all potentialliability of SME to Client, its employees, agents, successors andassigns, for any and all claims, losses, breaches, damages orexpenscs arising from, or relating to SME's performance of serviceson this Project, such that SME's total aggregate liability to Client,its employees, agents, successors and assigns shall not exceed

tal fee for the services rendered on the project,, The Client understands that it may negotiateility in exchange for an appropriate increase in

a) Client ftrther agrees that it will require all of its contractors andconsultarits on this project and their respective subcontractors andsubconsultants, be bound by an identical limitation of SME'saggre5ate liability in their agreements for work on this project.

b) Client further agrees that it will require atl of its contractors andsubcontractors defend and indemni! Client and SME from anyand all loss or damage, including bodily injury or death, arisingfrom contractor or subcontractors performance of work on thii

of whether or not such claim, damage, loss orin part by SME provided however, that this

ot apply to claims, damage, loss or expensenegligence or fault of SME.

ient shall defend and, damages, losses and, arising out of theof others in connection

ge, loss orthat this

caused by

des services at the request of Client, in addition to thosethe scope of work contained in SME's proposal, Clientese general conditions including the general notos on theshall apply to all such additional services.

Agreement. This Agreement cannot be assigned by either party witloutthe written consent of the other party. This Agreement iniludès SME'sFee Schedule(s), and any notes thereon, these General Conditions and

10.

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13

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PROPOSAL ACCEPTED BY: BILLING ADDRESS

Signature

Title City / State

Company Code

Printed Name

SME General Conditions - Commercial (l/09)


Documents

AUBURN HILLS MEETING SCHEDULE · The City of Auburn Hills Regular City Council Meeting Monday, July 18, 2011 * 7:00 p.m. AGENDA Council Chamber 1827 N. Squirrel Road Auburn Hills