MGD 172 Native Greenhouse Enterprises Final Project Plan

1

Native Greenhouse Enterprises

May 6, 2016 New Seeds, Inc.

Project Manager: Trazy Collins Project number:# 103004042016

Native Tribes of the United States of America

Top left: https://commons.wikimedia.org/wiki/File:Strawberry_greenhouse.jpg, Top right: https://commons.wikimedia.org/wiki/File:Neris_Juliao_12.jpg,

Bottom: https://upload.wikimedia.org/wikipedia/commons/a/aa/Early_Localization_Native_Americans_USA.jpg

2

Table of Contents

1. Project Concept Document…………………………………………....……....……..... 3

2. Project Charter…………………………………………....……....……....……............. 5

3. Project Scope Statement …………………………..........……....……....……............ 8

4. Communications Plan……………………………….…………....……....……............ 13

5. Work Breakdown Structure (WBS)……………….………....……....…….................. 14

6. Responsibility Assignment Matrix……………….………....……....……....……........ 19

7. Skills Inventory……………….………………….………....……....……....……........... 21

8. Skills Definition by Task……………….………………...……....……....……............. 23

9. Materials, Supplies, and Equipment List…………………....……....……....……...... 25

10. Project Risks List……………….………………….………....……....……....……....... 27

11. Probability Impact Matrix……………….………....……....……....……....……........... 29

12. Risk Directory……………….………………….………....……....……....……............. 31

13. Quality Management Plan……………….……………………....……....……............. 33

14. Budget Reports……………….………………….………....……....……....…….......... 36

3

Native Greenhouse Enterprises

Requestor Information: Leah Victorino, Project Team Lead, New Seeds Inc.

Danielle Fondren, Functional Manager, New Seeds Inc.

Trazy Collins, Project Manager, New Seeds Inc.

Business Justification:

After centuries of marginalization and oppression, Native American land

reservations are known to be some of the poorest communities of the United

States. These reservations are home to high unemployment and poor health due to

malnutrition. There is a great need in these reservations for job skills training and

healthy food options.

Sustainable, solar-powered greenhouses will provide a source of vocational

education and on-the-job training, specifically targeting women. Women will be

trained in the top five skills of the CRS Smallholder Farmers, as well as the

maintenance and care of the greenhouses. Unemployed women will then have a

skillset which will enhance opportunities for employment beyond the greenhouse.

Project Description:

This pilot program will build 10 sustainable, solar-powered greenhouses to be

installed throughout the United States on prominent reservations. These

greenhouses will rely on solar energy to help power necessary functions of the

greenhouse, thus being sustainable. Community members will have the

opportunity and the responsibility to join with the construction and maintenance of

these greenhouses. Within the greenhouses will be crops native to each

reservation, with non-GMO seeds and without the use of chemical pesticides.

Sustainable, solar-powered greenhouses will provide a source of vocational

education and on-the-job training, specifically targeting unemployed women.

Women will be trained in the top five skills of the CRS Smallholder Farmers (group

organization/management, savings/financial management, basic

business/marketing, technology/innovation and natural resource management), as

well as the maintenance and care of the greenhouses themselves. Women will then

have a skillset which will enhance opportunities for employment beyond the

greenhouse.

Additional benefits of the greenhouses include better sources of nutrition, longer

growing seasons for native crops, community building, and even an option for

women to sell their crops and increase cash flow into and within the reservation.

4

Project Costs:

$10,000/greenhouse x 10 = includes construction, seeds, volunteer labor and solar

panels = $100,000

Staffing and consultant costs = $300,000

Total: $400,000

Time Frame:

Is there a critical completion date? No.

Date required:___________

Desired completion date if not critical: 9/30/2018

Section 2:

Planning Estimate:

First six months (4/1/2016-9/30/2016) – development phase (recruiting, staff

training), livelihood assessments

First year (10/1/2016-9/30/2017) – determining reservations, town hall meetings,

sourcing experts and native consultants, sourcing supplies, spatial planning and plot

clearing, best practices trainings

Second year (10/1/2017-9/30/2018) – building, educational sessions, solar power

harvest begins in March 2018, first growing season to begin in March/April, farmer's

market booth reservation begins in May

Monthly reports and tracking

Business Areas Impacted:

Grocery markets and specialty stores

Agriculture

Farmers markets

Construction

Restaurants

Schools

Health care and medical facilities

Banks and financial institutions

Social services

Review Committee Comments/Feedback/Recommendations:

5

Project Charter

April 10, 2016 New Seeds, Inc.


Project Overview

This pilot project will build 10 sustainable, solar-powered greenhouses to be installed simultaneously throughout the United States on prominent reservations. These greenhouses will rely on solar energy to help power necessary functions of the greenhouse, thus being sustainable and energy independent from inconsistent utilities. Community members will have the opportunity and the responsibility to participate in the construction and maintenance of these greenhouses. The greenhouses will contain crops that are native to each reservation, with non-GMO seeds and without the use of chemical pesticides. Sustainable, solar-powered greenhouses will provide a source of vocational education and on-the-job training, specifically targeting unemployed women. Women will be trained in the top five skills of the CRS Smallholder Farmers (group organization/management, savings/financial management, basic business/marketing, technology/innovation and natural resource management), as well as the maintenance and care of the greenhouses themselves. Women will then have a skillset which will enhance opportunities for employment beyond the greenhouse. Additional benefits of the greenhouses include better sources of nutrition, longer growing seasons for native crops, community building, and even an option for women to sell their crops and increase cash flow within markets on the reservation and possibly beyond.

Project Objectives

This project will identify 10 Native American reservations throughout the United States who will benefit from large greenhouse projects. Preference will be shown to those with highest rates of poverty and unemployment and with higher need for alternative growing spaces. These 10 greenhouses will be built simultaneously using local consultants for greenhouse development, as well as consultants for tribal relations as liaisons. All greenhouses will be LEED v4 certified and utilize local vendors. Women will be the main target group for educational sessions, with childcare options available for those with young children. Catholic Relief Services has promoted five key skills that smallholder farmers should possess, so courses will be taught on these skills. Additional training will be available for nutrition, soil preparation, composting, farming basics and greenhouse care. For the first growing season, crops will only be available to those who put “sweat equity” into the building of the greenhouse and to those identified as being in severe need of nutritionally dense produce (ill, elderly, or those with disabilities who are unable to participate in the building processes). After the first season, crops will be available for purchase by those within the reservation and in the surrounding areas at farmers’ markets.

Requirements

● Physical inputs such as greenhouses, equipment, seeds must be procured from manufacturers and

companies that show a record of sustainable practices

● Women must complete and continue trainings consistently to remain in the program

● Sustainable, natural, and traditional cultural practices must be implemented in all stages of food

production within the greenhouses

● 100 women complete full program (average 10 participants per site)

● 30 women complete leadership training

Business Justification:

After centuries of marginalization and oppression, Native American land reservations are known to be some of the poorest communities of the United States. These reservations are home to high unemployment and poor health due to malnutrition. There is a great need in these reservations for job skills training and healthy food options. Sustainable, solar-powered greenhouses will empower women with the ability to provide healthy food options to their community, generate personal income, and provide them with a set of transferable business skills. Women will be trained in the top five skills of the CRS Smallholder Farmers, as well as the maintenance and care of the

6

greenhouses. Unemployed women will then have a skillset which will enhance opportunities for employment beyond the greenhouse. If this project is not approved, New Seeds Inc. will not be able to serve as effectively those living in poverty in our nation’s preserved lands. Other organizations who are expanding may reach this population instead, but New Seeds already has a relationship with several tribes and is ready to enrich this relationship through this project.

Resource Costs and Estimates

$11,000/greenhouse x 10 = includes construction, seeds, volunteer labor and solar panels = $110,000 $30,000 Project costs (educational materials, office supplies, food supplies) $6500 Market rental costs Project Manager - $41,000 salary + 30% fringe = $53,300 Project Team (1 staff/2 greenhouses) - $32,400 + 30% fringe = $42,120 x 5 = $210,600 Consultants: $36,100 – no fringe • Tribal Liaisons (10): $2,510 each – these are only as mediators, not attached to any hours, but responsible for assisting project team in community relations and communication • Greenhouse consultant: $10,000 + $1000 travel reimbursement – part-time consulting status at $20/hour for 500 hours.

$446,500 for first year $124,400 renewal needed in July 2017 for salaries and supplies through November and December 2017 $570,900 for 18 months

Roles and Responsibilities

Stakeholder Responsibility

Trazy Richter, Native

Greenhouse Enterprises

(Project Manager)

Manages project and creates project plan timelines. Creates livelihood assessments

and rubric for analysis. Hire tribal liaisons. Develops CRS skill sets for smallholder

farmers training. Develops leadership training courses. Develop all tools and

systems for tracking participation and pounds of produce harvested, available for

sale and sold. Develops monthly report to be completed by project team.

Measures greenhouse output, manages Greenhouse project adjustments as

conflicts arise, manages and oversees project team, compiles monthly progress

newsletters to stakeholders, monitors project budget, approves change requests

Roberta Lewis, New Seeds,

CEO (Project Sponsor)

Initiates and oversees project. Serves as advisor to Trazy, will approve final

reservation selection, issues project charter, sources benefactors, serves on

steering committee and assigns budget.

Danielle Fondren, New

Seeds (Functional Manager)

Pre-existing manager within New Seeds, Inc. Responsible for recruiting and training

new staff. Responsible for completing consultant agreements and making

appropriate connections. Makes appropriate arrangements for mobile offices.

Serves on steering committee.

Winifred Brooks, Inter-Tribal

Council (Customer)

Provides greenhouse project requirements based on individual tribal norms.

Approves project deliverables and makes certain greenhouse produce meets tribal

norms, are sustainable and reinforce the topography of the land. Serves on steering

committee.

7

Leah Victorino, Native


(Project Team Lead) and

Project Team Members

Conduct livelihood assessments. Obtain bids and purchase materials needed for

greenhouse construction including but not limited to systems, structural materials

and seeds. Drives construction, planting and harvesting efforts and manages daily

deliverables of volunteer builders. Facilitates CRS skill sets for smallholder farmers

training and tracks participation. Develops and facilitates supplemental course

training. Hold graduation ceremony for participants who complete the training

courses. Select leadership training participants, conduct training sessions and track

participation. Identify and establish markets for sale of produce and train

participants in the sales processes.

Denise Huxtable-Kendall,

Green Glass Growers

Construction (Consultant)

Assists with training community builders. Creates floor plans for each greenhouse

based on light exposure, moisture levels and produce types chosen. Assist project

manager in preliminary selection of produce types.

Signatures _________________________________ Roberta Lewis, CEO, New Seeds, Inc. _________________________________ Olga Engelsman, Board President (NSI) _________________________________ Trazy Richter, Project Manager _________________________________ Danielle Fondren, Functional Manager _________________________________ Leah Victorino, Project Team Lead _________________________________ Winifred Brooks, Inter-Tribal Council Liaison

8

Project Scope Statement



Project Overview

This pilot project will build 10 sustainable, solar-powered greenhouses to be installed simultaneously throughout the United States on prominent reservations. These greenhouses will rely on solar energy to help power necessary functions of the greenhouse, thus being sustainable and energy independent from inconsistent utilities. Community members will have the opportunity and the responsibility to participate in the construction and maintenance of these greenhouses. The greenhouses will contain crops that are native to each reservation, with non-GMO seeds and without the use of chemical pesticides. Sustainable, solar-powered greenhouses will provide a source of vocational education and on-the-job training, specifically targeting unemployed women. Women will be trained in the top five skills of the CRS Smallholder Farmers (group organization/management, savings/financial management, basic business/marketing, technology/innovation and natural resource management), as well as the maintenance and care of the greenhouses themselves. Women will then have a skillset which will enhance opportunities for employment beyond the greenhouse. Additional benefits of the greenhouses include better sources of nutrition, longer growing seasons for native crops, community building, and even an option for women to sell their crops and increase cash flow within markets on the reservation and possibly beyond.

Project Goals and Objectives

This project will identify 10 Native American reservations throughout the United States who will benefit from large greenhouse projects, specifically targeting the population of unemployed or underemployed adult females to improve their livelihoods. The 10 greenhouses will be built and between September 2016 and March 2017. By September 2018, 100 women will successfully develop and run sustainable greenhouse businesses that provide healthy food options to their communities, with an additional 30 women trained in leadership skills in order to attain sustainability. The greenhouses will be used to grow a variety of nutritionally dense produce types native to each reservation. Throughout the winter months, vocational and smallholder training courses will be offered with a goal of 100 women completing all required courses. Following these courses, 30 women will be identified to advance in leadership training courses to sustain the leadership responsibilities for future seasons. As crops are ready to harvest, produce will be sold in nearby farmers’ markets for small profits to assist in procurement of future seeds and equipment.

Comprehensive List of Project Deliverables

● 10 Greenhouses ● Types of produce ● 100 Women Complete Vocational & Smallholder Training ● 30 Women Complete Leadership Training ● Pounds of produce for sale ● Income

9

Comprehensive List of Project Requirements

● Preferably hire tribal liaisons, greenhouse contractors, and development staff directly training or supervising the women in the program

● Physical inputs such as greenhouses, equipment, seeds must be procured from manufacturers and companies that show a record of sustainable practices

● Women selected for program must be either unemployed or underemployed ● Participant attendance to CRS training must be recorded each session ● Seeds source must be verified and certified organic ● All workers involved in construction of greenhouses must follow OSHA approved standards ● Intercropping methods must be used when planting ● Soil preparation must be conducted using sustainable, no-till practices ● Monthly and annual reports must be completed in standard forms ● All greenhouse water facilities must be winterized in colder climate sites ● Women must complete and continue trainings consistently to remain in the program ● Women leaders must have completed all requirements for the first year of the program ● Two alternate leaders must be selected at each site ● Women leaders commit to the full 2018 season

Exclusions from Scope

● Financial literacy training and assistance other than what is included in the Five CRS Skill Set Training (savings/financial training), i.e. establishing bank accounts for project participants

● Project participants are not paid or employed by the project; their income-generation is based on their own yields

Time and Cost Estimates

$11,000/greenhouse x 10 = includes construction, seeds, volunteer labor and solar panels = $110,000 $30,000 Project costs (educational materials, office supplies, food supplies) $6500 Market rental costs Project Manager - $41,000 salary + 30% fringe = $53,300 Project Team (1 staff/2 greenhouses) - $32,400 + 30% fringe = $42,120 x 5 = $210,600 Consultants: $36,100 – no fringe *Note: New Seeds functional managers are not paid using project funds • Tribal Liaisons (10): $2,510 each – these are only as mediators, not attached to any hours, but responsible for assisting project team in community relations and communication • Greenhouse consultant: $10,000 + $1000 travel reimbursement – part-time consulting status at $20/hour for 500 hours. $446,500 for first year $124,400 renewal needed in July 2017 for salaries and supplies through November and December 2017 $570,900 for 18 months

Roles and Responsibilities

Activity Assigned Responsibility/Approval Level

Scope Statement Project Manager- Trazy Richter Responsible

Inter-Tribal Council - Winifred Brooks Approve

CEO, New Seeds - Roberta Lewis Approve

Project Team-Leah Victorino N/A

Functional Manager- Danielle Fondren Review

Greenhouse Consultant-Denise Huxtable-Kendall N/A

10

Work Breakdown Structure Project Manager- Trazy Richter Responsible

Stakeholder- Winifred Brooks Approve


Project Team- Leah Victorino N/A

Functional Team Manager- Danielle Fondren Review


Project Schedule Project Manager- Trazy Richter Responsible

Inter-Tribal Council- Winifred Brooks Approve


Project Team- Leah Victorino N/A

Functional Team Manager-Danielle Fondren Review

Greenhouse Consultant-Denise Huxtable-Kendall Inform

Recruit and Train Staff Project Manager- Trazy Richter Responsible

Inter-Tribal Council- Winifred Brooks Inform


Project Team- Leah Victorino Attend

Functional Team Manager-Danielle Fondren Responsible


Select Sites Project Manager- Trazy Richter Responsible

Inter-Tribal Council- Winifred Brooks Approve


Project Team- Leah Victorino Responsible

Functional Team Manager-Danielle Fondren N/A

Greenhouse Consultant-Denise Huxtable-Kendall Inform

Greenhouse Construction Project Manager- Trazy Richter Approve





Greenhouse Consultant-Denise Huxtable-Kendall Responsible

Participant and Leadership Training

Project Manager- Trazy Richter Approve

Inter -Tribal Council- Winifred Brooks Review

CEO,New Seeds - Roberta Lewis N/A


Functional Team Manager-Danielle Fondren Create Curriculum


11

Choose and Plant Seeds Project Manager- Trazy Richter Approve

Inter-Tribal Council-Winifred Brooks Review

CEO, New Seeds - Roberta Lewis Review



Greenhouse Consultant-Denise Huxtable-Kendall Consult

Harvest Produce Project Manager- Trazy Richter Approve


CEO ,New Seeds - Roberta Lewis Inform




Transport & Sell goods Project Manager- Trazy Richter Approve

Inter-Tribal Council- Winifred Brooks N/A

CEO, New Seeds - Roberta Lewis Inform



Greenhouse Consultant-Denise Huxtable-Kendall Consult

Assumptions

● Weather permits construction of greenhouses and adequate sun needed for growing ● Water access and availability ● All equipment and materials are on site in time to begin construction and planting stages ● Greenhouses can be constructed by first frost ● Enough women participate ● Utility access and availability

Project Acceptance Criteria

1. Project Team will be responsible for completing monthly reports with narratives of the month’s

activities, as well as updates on meeting deliverables. 2. Project Manager will receive these reports and combine the total reports into a monthly report

for review by all major stakeholders. 3. An annual report will be audited and approved by funding sources. 4. Final report detailing the following factors will signed off by CEO, Roberta Lewis, and all key

stakeholders during the closing phase of the project: a. 10 Greenhouses are fully constructed and functional. b. 100 participants (two-thirds of 150 total) complete entire program

successfully. c. 30 leaders (three-quarters of 40 total) complete leadership training. d. Goals for produce sales have been achieved by at least 80% according to

location and availability for market sales.

Constraints

● Time to finish construction before cold winter sets into sites in colder climates ● Market structure on the reservation for selling agricultural products ● Lack of support from members of tribe, particularly men

12


13

Communications Plan

April 17, 2016 New Seeds, Inc. Project Manager: Trazy Collins Project number:# 103004042016

Communications Recipients Method Timing Prepared By

Project Plan Roberta, Winifred,

Danielle

Kickoff Meeting May 2016 Trazy

Project Scope

Statement

Roberta, Winifred,

Danielle

Team

Meeting/Training

April 2016 Trazy

Status Reports Roberta, Winifred,

Danielle

Monthly Progress

Reports

Monthly

starting 9/2016

Trazy, Project Team, Leah

Status Review Meetings Denise, Leah, Project

Team

Conference Call Monthly Trazy

Project Documentation Roberta, Danielle, Leah,

Project Team, Trazy

Intranet; Shared Drive

folder

Daily Roberta, Danielle, Leah, Project Team,

Trazy

Change requests Roberta, Winifred, Funder Formal request form As necessary Trazy

Performance Measures Roberta, Winifred, Funder SMART goals matrix Quarterly Trazy

Participant Completion

Party Invitations

Community, Participants,

Roberta, Winifred,

Denise, Funder, Project

Team

Email, Mail Annually Event Planning Committee

Contract with

Greenhouse Consultant

Denise Formal Proposal July 2016 Danielle

Town Hall Meetings Community Members,

Participants, Tribal

Liaisons

Meetings September,

October 2016

Leah, Project Team, Trazy

Sales Goals

Spreadsheets

Leah, Project Team Intranet, Shared Drive

Folder

9/16- 12/16 Trazy


14

Work Breakdown Structure (WBS)



1. Native Greenhouse Enterprises

1.1. Greenhouses

1.1.1. Recruit and train staff and participants

1.1.1.1. Advertise for open positions in project staffing (project team to oversee builds)

1.1.1.2. Upon receipt of resumes, interview

1.1.1.3. Hire staff

1.1.1.3.1. Register new staff to attend agency orientation

1.1.1.3.2. Offer/Receive training in their assignments

1.1.1.4. Contract with Denise Huxtable-Kendall as Greenhouse Consultant

1.1.1.5. Hold first team meeting

1.1.2. Select sites

1.1.2.1. Create livelihood and community assessments

1.1.2.2. Conduct livelihood and community assessments

1.1.2.3. Create rubric to narrow selection of sites to ideal number

1.1.2.4. Apply rubric to potential sites

1.1.2.5. Hire tribal liaisons

1.1.2.5.1. Conduct personal interviews with candidates

1.1.2.6. Hold town hall meetings at all chosen sites to discuss project, build momentum and interest

1.1.2.7. Lease and set-up office trailer at each site

1.1.3. Procure materials

1.1.3.1. Contact vendors

1.1.3.1.1. Contact local Lumber Vendors

1.1.3.1.1.1. Obtain bids

1.1.3.1.2. Contact local Garden Supplies Vendors


1.1.3.1.3. Contact local Metal Vendors


1.1.3.1.4. Contact local Glass Vendors


15

1.1.3.1.5. Contact local Solar Panels Vendors


1.1.3.1.6. Contact local Hydroponics Vendors


1.1.3.2. Order materials

1.1.3.2.1. Purchase Lumber

1.1.3.2.2. Purchase Garden supplies (see list)

1.1.3.2.2.1. Obtain or create traditional food storage urns

1.1.3.2.3. Purchase Metal

1.1.3.2.4. Purchase Window materials (glass or plastic)

1.1.3.2.5. Purchase Solar Panels

1.1.3.2.6. Purchase Hydroponics

1.1.4. Construct greenhouses

1.1.4.1. Create simple floor plan noting locations of doors and any interior walls

1.1.4.2. Prepare site for construction

1.1.4.2.1. Honor tribal pre-building tradition

1.1.4.2.2. Level land

1.1.4.2.3. Erect greenhouse structure

1.1.4.2.4. Prep ground to act as natural floor

1.1.4.2.5. Construct walls and roof

1.1.4.2.6. Install doors

1.1.4.3. Install ground-mount solar panels

1.1.4.4. Install compost receptacles

1.1.4.5. Install interior systems

1.1.4.5.1. Connect hydroponics

1.1.4.5.2. Construct raised beds and growing areas

1.1.4.5.3. Install Cache pits or other traditional/natural food storage urns

1.2. Vocational & Smallholder training

1.2.1. Secure location for training

1.2.1.1. Obtain snacks and beverages for training sessions

1.2.2. Develop Curriculum using CRS “The Top Five Skill Sets for Smallholder Farmers”

1.2.2.1. Develop course(s) for “Group Organization and Management”

1.2.2.2. Develop course(s) for “Savings and Financial Management”

1.2.2.3. Develop course(s) for “Basic Business and Marketing Skills”

16

1.2.2.4. Develop course(s) for “Technology and Innovation”

1.2.2.5. Develop course(s) for “Natural Resource Management”

1.2.2.6. Prepare presentation materials

1.2.2.7. Print only necessary materials

1.2.3. Create supplemental courses

1.2.3.1. Develop hydroponics training

1.2.3.2. Develop composting training

1.2.3.3. Develop soils training

1.2.3.4. Develop sustainability training

1.2.3.5. Develop solar energy training

1.2.3.6. Develop nutrition course(s)

1.2.4. Obtain educational materials (see list)

1.2.5. Conduct training sessions for program participants

1.2.6. Track Participation

1.2.7. Hold Graduation Ceremony for women who completed all courses

1.2.7.1. Create an event planning committee

1.2.7.2. Secure venue

1.2.7.2.1. Arrange tables and chairs

1.2.7.3. Announce and invite appropriate tribes people and stakeholders

1.2.7.4. Prepare certificates for graduates

1.2.7.5. Prepare ceremony program

1.2.7.5.1. Call for graduates who would like to be/speak in the program

1.2.7.5.2. Prepare meal using bounty from the greenhouse

1.2.7.5.3. Obtain meal service supplies for attendees (see list)

1.2.7.6. Organize community volunteers from the tribe

1.2.7.6.1. Identify volunteer roles for the event

1.2.7.6.2. Call for volunteers

1.2.7.6.3. Assign volunteers to roles

1.2.7.7. Party!

1.3. Leadership training

1.3.1. Select participants as leaders

1.3.1.1. Conduct individual interviews

1.3.1.2. Rank candidates

1.3.1.3. Notify candidates

17

1.3.2. Conduct training sessions

1.3.2.1. Prepare curriculum

1.3.2.2. Prepare print and presentation materials

1.3.2.3. Track attendance

1.4. Types of produce

1.4.1. Select crop types

1.4.1.1. Identify preliminary selection of nutrient-rich crops native to each site

1.4.1.2. Hold participatory meeting for program participants to weigh in

1.4.1.2.1. Secure location for meeting

1.4.1.2.2. Share information on crops to choose from

1.4.1.2.3. Conduct a participant vote

1.4.2. Procure seeds

1.4.2.1. Contact local Seeds Vendors

1.4.2.1.1. Obtain bids

1.4.2.1.2. Purchase Seeds

1.4.3. Map individual greenhouses for optimal planting of each seed type

1.4.3.1. Test sun levels

1.4.3.2. Test moisture levels

1.4.4. Plant seeds

1.4.4.1. Prepare and install any additional equipment for plants (ie support for tomatoes or beans)

1.5. Pounds of produce for sale

1.5.1. Monitor growing season carefully

1.5.2. Harvest produce

1.5.2.1. Save seeds for following season

1.5.2.2. Obtain labeled packaging

1.5.2.3. Obtain scale

1.5.2.4. Store produce properly

1.5.3. Identify prospective markets

1.5.3.1. Create comprehensive list of local tribe grocery and farmer’s markets

1.5.3.2. Develop rubric to rank best options for sales of produce

1.5.3.3. Apply rubric

1.5.3.4. Contract with selected markets

1.5.4. Establish market

1.5.4.1. Secure location for sales

18

1.5.4.2. Coordinate sales shifts participants working market

1.5.4.3. Train participants in their roles

1.5.5. Transport produce to market

1.5.5.1. Package produce weekly according to weight or other appropriate measurement

1.5.5.2. Arrange reliable transport from greenhouse to market

1.5.5.3. Create adequate food storage system during transport

1.5.5.4. Create plan for distribution of unsold produce post-market

1.5.5.4.1. Partner with local soup kitchen and/or food pantry

1.5.6. Track produce pounds sold

1.5.6.1. Develop tracking system

1.5.6.2. Set produce sold goal

1.5.6.3. Identify participants to use tracking system

1.5.6.4. Train participants in using tracking system

1.5.6.5. Track pounds available for sale weekly

1.5.6.6. Track pounds sold weekly

1.5.6.7. Report pounds sold to project team

1.6. Income

1.6.1. Measure total income generated from produce sales

1.6.1.1. Create tracking tool based on price point per pounds sold

1.6.2. Measure net profits

1.6.2.1. Subtract fee for stall at farmer’s market from total income generated


19

Responsibility Assignment Matrix



Greenhouses

Resources Recruit and Train Staff Select Sites Procure Materials Construct Greenhouses

Trazy, Project Manager Review Responsible Approve N/A

Roberta, Project Sponsor, CEO Approve Approve Approve N/A

Danielle, Functional Manager Responsible N/A N/A Consult Leah, Project Team Inform N/A Responsible Responsible

Winifred, Inter-Tribal Council N/A Consult N/A N/A Denise, Greenhouse Consultant N/A N/A N/A Responsible

Vocational & Smallholder Training

Resource Develop

Curriculum

Create

Supplemental

Courses

Obtain

Educational

Materials

Conduct

Participant

Training

Track

Participation

Hold

Graduation

Ceremony

Trazy, Project Manager Inform Approve Approve Approve Approve Attend

Roberta, Project Sponsor, CEO Approve Inform N/A N/A Inform Attend

Danielle, Functional Manager Responsible Inform N/A N/A Inform Inform

Leah, Project Team Inform Responsible Responsible Responsible Responsible Responsible

Winnifred, Inter-Tribal Council N/A N/A N/A N/A N/A Attend

Denise, Greenhouse Consultant N/A Inform N/A Inform N/A Attend

Leadership Training

Resource Select Participant Leaders Conduct Training Sessions Trazy, Project Manager Approve Approve Roberta, Project Sponsor, CEO Inform Inform Danielle, Functional Manager N/A N/A Leah, Project Team Responsible Responsible Winnifred, Inter-Tribal Council Inform Inform Denise, Greenhouse Consultant N/A N/A

20

Types of Produce

Resource

Select Produce Procure Seeds Map Greenhouses Plant Seeds

Trazy, Project Manager Approve Approve Inform Inform Roberta, Project Sponsor, CEO Inform Inform N/A N/A Danielle, Functional Manager N/A N/A N/A N/A Leah, Project Team Responsible Responsible Inform Responsible Winnifred, Inter-Tribal Council Consult N/A N/A N/A Denise, Greenhouse Consultant Consult Consult Responsible Responsible

Pounds of Produce for Sale

Resource Monitor Growing Season

Harvest Produce

Identify Prospective Markets

Establish Market(s)

Transport Produce

Track Produce Sold

Trazy, Project Manager Inform Inform Approve Approve Approve Approve Roberta, Project Sponsor, CEO Inform N/A N/A Inform N/A Inform Danielle, Functional Manager N/A N/A N/A N/A N/A N/A Leah, Project Team Responsible Responsible Responsible Responsible Responsible Responsible Winnifred, Inter-Tribal Council Inform Consult N/A N/A N/A N/A Denise, Greenhouse Consultant Responsible Consult N/A Inform Consult N/A

Income

Resource Measure Income Measure Net Profits Trazy, Project Manager Responsible Responsible Roberta, Project Sponsor, CEO Approve Approve Danielle, Functional Manager N/A N/A Leah, Project Team Responsible Inform Winnifred, Inter-Tribal Council N/A N/A Denise, Greenhouse Consultant N/A N/A


21

Skills Inventory



Employee Job Title Skills/Training Years Education

Trazy Collins Project Manager Degree 4 BS/BA in applicable field Masters Preferred

PMP 1 PMP Certification

Cross Cultural Training 5

Managerial Training 5

MS Office Skills 1

Budgeting Skills 3

Danielle Fondren

Functional Manager

Degree 4 BS/BA in applicable field Masters Preferred

PMP 1 PMP Certification



MS Office Skills 1

Leah Victorino Team Lead 2 Some college preferred

PMP 1 PMP Certification preferred



MS Office Skills 1

Greenhouse Experience preferred

TBD Project Team HS Diploma/GED 4 Some college preferred

Advanced MS Office Skills 1

Interest in sustainability and social justice

Denise Huxtable

Consultant Degree 4 BS in applicable field

Extensive Experience in Greenhouses

10

Cross Cultural Training

22


23

Skills Definition by Task


Task or Work Package

Skills Needed Level of Expertise Potential Team Member(s)

Recruit and Train Staff

Ability to interview and recognize potential staff, ability to lead meetings, and train staff in new positions

3-5 years management experience

Trazy, Project Manager, Danielle, Functional Manager

Select Sites

Understanding of livelihood and community assessments, Cultural Competency, Ability to survey and gain interest in community for projects (able to "sell" the project)

Proven track record on previous project(s)

Trazy, Project Manager, Leah, Project Team Lead Project Team

Procure Materials Vendor Relations, Cultural Competency, Budgeting Skills


Leah, Project Team Lead Project Team

Construct Greenhouses

Cultural Competency, Construction background, Greenhouse experience

2+ years

Leah, Project Team Lead, Project Team, Denise, Greenhouse Consultant

Develop Curriculum

Understanding and Experience with Catholic Relief Service

Danielle, Functional Manager

Create Supplemental Courses

Cultural Competency, Construction background, Greenhouse experience

2+ years Leah, Project Team Lead Project Team

Obtain Educational Materials

Classroom Experience, Well Organized Leah, Project Team Lead Project Team

Conduct Training Sessions


Track Participation

Well organized, Computer Skills Leah, Project Team Lead Project Team

Hold Graduation Ceremony

Event Planning and Organization 2+ years Leah, Project Team Lead Project Team

Select Participant Leaders

Cultural Competency, Ability to interview and recognize potential leadership skills



Conduct Training Sessions


24

Select Produce

Understanding of Nutrition, Cultural Competency, Ability to lead community meetings

Trazy, Project Manager Leah, Project Team Lead Project Team Denise, Greenhouse Consultant

Procure Seeds

Vendor Relations, Budgeting Skills



Map Greenhouses

Farming Experience, Greenhouse Experience

2+ years Denise, Greenhouse Consultant

Plant Seeds


2+ years

Leah, Project Team Lead Project Team Denise, Greenhouse Consultant

Monitor Growing Season


2+ years


Harvest Produce


2+ years


Identify Prospective Markets

Cultural Competency, knowledge of local markets


Establish Market(s)

Ability to forge new professional relationships with new contacts, ability to "sell" the project



Transport Produce to Market(s)

Scheduling experience, management experience, knowledge of local non-profits



Track Produce Pounds Sold

Computer skills, well organized Leah, Project Team Lead Project Team

Measure Income Generated from Produce Sales

Computer skills, well organized, Knowledge of budgets, sales and income

Trazy, Project Manager

Measure Net Profits

Computer skills, well organized, profit management experience

3-5 years management experience

Trazy, Project Manager


25

Materials, Supplies, & Equipment List


Task Materials needed Quantity Available/Procure Approx. Cost

1.1.1.4. Contract with Denise Huxtable-Kendall as Greenhouse Consultant

Consulting Agreement 1 Available $0

1.1.1.5. Hold first team meeting Project charter copies 8 Procure $0

Whiteboard or flipchart 1 Available $0

Sticky notepads 4 Available $0

Markers 2 Available $0

Writing Utensils 8 Available $0

1.1.2.1. Create livelihood and community assessments

Organization standard LCA template

1 Available $0

1.1.2.6. Hold town hall meetings at all chosen sites to discuss project, build momentum and interest

Informational material regarding New Seeds, Native Greenhouse Enterprises, Schedule and course materials

200 Procure $0

Chairs for each auditorium 20/each Available $0

Mic/speaker A/V equipment 2/each Available $0

1.1.2.7. Secure trailers Trailers 10 Procure $22,000

PCs in trailer offices 10 Procure $5,000

1.1.4.5.2. Prepare raised beds and growing areas

Lumber 10 greenhouses Procure $20,000

1.1.4.5. Install interior systems Garden Supplies 10 greenhouses Procure $3,000

1.1.4.2.5. Construct walls and roof Steel 10 greenhouses Procure $25,000

1.1.4.2.5. Construct walls and roof Glass or Plastic 10 greenhouses Procure $20,000

1.1.4.3. Install solar panels Solar panels (Ground Mount) 20 Procure $20,000

1.1.4.5.1. Connect hydroponics Hydroponics Systems 10 Procure $20,000

1.1.4.5.3. Install cache pits and urn food storage systems

Traditional urns 10 Procure $1,000

1.1.4.2.6. Install doors Doors 10 Procure $1,000

1.2.1 Secure training location Community Rooms 10 Available $0

1.1.2.2.7 Print necessary material Printers 10 Procure $400

1.2.2.6. Print presentation materials

Paper 10 reams Procure $200

1.2.4. Obtain educational materials

Writing Utensils 200 Procure $20

Notebooks 200 Procure $100

Whiteboards and Markers 10 Procure $200

Notecards 20 packets Procure $20

Highlighters 200 Procure $70

Miscellaneous Procure $90

26

1.2.1.1. Obtain snacks and beverages

Snacks 10 sites Procure $1,000

Beverages 10 sites Procure $1,000

1.2.7.4. Prepare graduation certificates

Certificate Paper 100 Available $0

1.2.7.2.1. Arrange tables and chairs

Tables 50/site Available $0

Chairs 50/site Available $0

1.2.7.5.3. Obtain meal service supplies

Plates 500 Procure $50

Cups 500 Procure $25

Silverware 500 Procure $25

1.3.2.2. Prepare and print (leadership training)

Printers 10 Available $0

Paper 1 case Procure $200

1.4.1.2.1. Secure locations for produce types meetings

Community Rooms 10 Available $0

1.4.2.1.2. Procure seeds Seeds 10 Greenhouses Procure $10,000

1.4.4.1. Prepare and install additional equipment

Dependent on seed types chosen

10 Greenhouses Procure $1,000

1.5.2.2. Obtain labeled packaging Labeled Packaging 10 cases Procure $1,000

1.5.2.3. Obtain scales Scales 10 Procure $300

1.5.2 Harvest produce Packaging crates 100 Donated $0


27

Project Risk List


Risk number

Risk name Description Level

1 Greenhouse construction time over schedule

Building stage runs long impeding growing season

Medium

2 Unforeseen construction costs arise Incorrect building materials ordered Medium

3 Loss of key personnel Project team unable to commit to remote living location

Medium

4 Inability to find qualified staff Lack of experienced staff living near chosen sites Low

5 Inclement weather or natural disaster delays construction

Unexpected and severe weather patterns differ throughout many native reservations , affecting construction completion

Low

6 Deliveries of materials are delayed Poor planning or infrequent delivery schedules, lower levels of access to remote native lands

Medium

7 Seeds don’t produce effectively Seeds don’t germinate as expected and either fail to produce or do not produce as usual in size or quantity

HIgh

8 Produce quality is poor Customers will not purchase product Low

9 Food storage systems fail Loss of product due to improper storage related to heat, cold, moisture, or duration of storage

Low

10 Community members actively oppose women’s empowerment

Influential people within the tribe may not be in favor of changing the status quo and providing opportunities for women

Low

11 Women participants do not attend work shifts regularly enough to grow produce and complete the program

Childcare resources may be unavailable often enough to allow women to attend work shifts regularly or participants fail to commit to the project

High

12 Training for program participants is inadequate

Training materials not reviewed thoroughly or do not properly prepare and equip women with entrepreneurial and agricultural skills needed to become successful

Low

13 Technological equipment fails Loss of workable hours waiting on IT technician for hire

Low

14 Crops become diseased Adherence to organic policies may prohibit disease prevention and result in agricultural loss

Medium

15 Shortage of seeds on the market at time needed for procurement

The shortage of seeds needed could impact the overall growing season by halting progress by several weeks, affecting the entire growing season

Low

16 Transportation of produce to market is unavailable/fails

Without access to refrigerated cargo trucks during harvest, sales will be halted

Low

17 Project time is increased The importance of saving on costs is tantamount to a successful project, therefore increased time is risky

Low

18 Food prices drop adversely affecting program produce pricing

Instability of market prices can affect profit margins for the greenhouse farms

Low

28

19 Inability to locate markets for sales of produce

Without cooperation from local market partners, program participants may not be able to sell their product.

Low

20 Customers dislike types of produce grown With produce selection requiring tribal approval; customers may be unfamiliar with our choices

Low

21 Loss of or substantial drop in consistent water supply

Water is a necessary input to produce Medium

22 Theft of greenhouse equipment and/or produce

Valuable equipment, especially solar panels outside the building, will be used and is at risk of being stolen for use or for resale.

Low


29

Probability Impact Matrix


Risk # Risk Probability Impact Risk score

1 Greenhouse construction time runs long impeding growing season 0.20 0.80 0.16

2 Unforeseen construction costs arise 0.50 0.40 0.20

3 Loss of key personnel 0.20 0.80 0.16

4 Inability to find qualified staff 0.20 0.60 0.12

5 Inclement weather or natural disaster delays construction 0.05 0.80 0.04

6 Deliveries of materials are delayed 0.50 0.40 0.20

7 Seeds don’t germinate as expected 0.40 0.80 0.32

8 Produce quality is poor 0.20 0.40 0.08

9 Food storage systems fail 0.10 0.80 0.08


0.10 0.20 0.02

11 Women participants do not attend and work regularly enough to complete the program

0.50 0.80 0.40

12 Training for program participants is inadequate 0.05 0.40 0.02

13 Technological equipment fails 0.40 0.10 0.04

14 Crops become diseased 0.20 0.80 0.16


0.05 0.60 0.03

30

16 Transportation of produce to market is unavailable/fails 0.05 0.40 0.02

17 Project time is increased 0.20 0.20 0.04

18 Food prices drop adversely affecting program produce pricing 0.20 0.40 0.08

19 Inability to locate markets for sales of produce 0.05 0.80 0.04

20 Customers dislike types of produce grown 0.05 0.40 0.02

21 Loss of or substantial drop in consistent water supply 0.20 0.80 0.16

22 Theft of greenhouse equipment and/or produce 0.20 0.30 0.06

THRESHOLD 0.15


31

Risk Directory



Risk Number

Risk Name Risk Plan Created

Plan Location Responsible Party

1 Greenhouse construction time runs long impeding growing season

Y Risk management handbook, Schedule section

Trazy Collin

2 Unforeseen construction costs arise Y Risk management handbook, Budget section

Trazy Collins

3 Loss of key personnel Y Risk management handbook, Staffing section

Trazy Collins

4 Inability to find qualified staff N Trazy Collins

5 Inclement weather or natural disaster delays construction

N Trazy Collins

6 Deliveries of materials are delayed Y Risk management handbook, Resources section

Trazy Collins

7 Seeds don’t germinate as expected Y Contingency plan Leah Victorino

8 Produce quality is poor N Leah Victorino

9 Food storage systems fail N Leah Victorino


N Danielle Fondren

11 Women participants do not attend and work shifts regularly enough to grow produce and complete the program

Y New Seeds Toolkit for Engaging Program Participation

Danielle Fondren

12 Training for program participants is inadequate

N Danielle Fondren

13 Technological equipment fails N Trazy Collins

14 Crops become diseased Y Contingency plan Leah Victorino


N Leah Victorino

16 Transportation of produce to market is unavailable/fails

N Danielle Fondren

17 Project time is increased N Trazy Collins

18 Food prices drop adversely affecting program produce pricing

N Leah Victorino

19 Inability to locate markets for sales of produce

N Danielle Fondren

20 Customers dislike types of produce grown N Danielle Fondren

21 Loss of or substantial drop in consistent water supply

Y Contingency plan Leah Victorino

22 Theft of greenhouse equipment and/or produce

N Leah Victorino

32


33

Quality Management Plan

May 1, 2016 New Seeds, Inc. Project Manager: Trazy Collins Project number:# 103004042016

Project Overview

This pilot project will build 10 sustainable, solar-powered greenhouses to be installed throughout the United States on prominent reservations. These greenhouses will rely on solar energy to help power necessary functions of the greenhouse, thus being sustainable and energy independent from inconsistent utilities. Community members will have the opportunity and the responsibility to participate in the construction and maintenance of these greenhouses. The greenhouses will contain crops that are native to each reservation, with non-GMO seeds and without the use of chemical pesticides. Sustainable, solar-powered greenhouses will provide a source of vocational education and on-the-job training, specifically targeting unemployed women. Women will be trained in the top five skills of the CRS Smallholder Farmers (group organization/management, savings/financial management, basic business/marketing, technology/innovation and natural resource management), as well as the maintenance and care of the greenhouses themselves. Women will then have a skillset which will enhance opportunities for employment beyond the greenhouse. Additional benefits of the greenhouses include better sources of nutrition, longer growing seasons for native crops, community building, and even an option for women to sell their crops and increase cash flow within markets on the reservation and possibly beyond.

Quality Standards and Regulations

New Seeds Incorporated is committed to providing culturally empowering, state of the art, sustainable greenhouses and smallholder farming skills to Native women living in poverty on reservations. This includes:

1) Understanding the cultural edifices of the populations chosen 2) Meeting the food needs of the local communities and Native people we are serving 3) Providing efficient training and support to ensure profitable growing seasons 4) Building and maintaining market level, technologically competitive greenhouses 5) Involving all local employees in the delivery of quality practices and products 6) Meeting all current local and national policies to qualify for USDA Certified Organic produce and

regional distribution 7) Establish sustainable greenhouse facilities that serve to improve the lives of impoverished Native

women by increasing skill level, level of disposable income and empowerment 8) Meet and follow minimum construction and maintenance requirements according to Sustainable

Building Council standards

Quality Criteria

1) Construct 10 Greenhouses on 10 reservations with materials procured from manufacturers and companies that show a record of sustainable practices.

a) Entire process of greenhouse construction will be monitored in monthly reports to stakeholders to detail progress. Reports will be created by Project Manager (PM) and Project Team (PT) will need to complete and submit each report by the 5th of the following month to the PM.

2) Provide complete vocational and smallholder farms training to 100 women on selected reservations.

a) Training will be held on a pre-scheduled basis determined by PT to align with other priorities of the women interested in the trainings.

b) Attendance will be tracked by PT and reported to PM with monthly report.

34

c) PM will review data of one site (or 10% of total sites) each month, chosen at random, for data verification and authenticity.

d) Any site with less than 10 participants will need to provide justification and plans for improvement with the monthly report.

3) Provide Leadership Training to 30 women on selected reservations. a) Training will be held on a pre-scheduled basis determined by PT to align with other

priorities of the women interested in the trainings. b) Attendance will be tracked by PT and reported to PM with monthly report. c) PM will review data of one site (or 10% of total sites) each month, chosen at random, for

data verification and authenticity. d) Any site with less than 3 participants will need to provide justification and plans for

improvement with the monthly report. 4) Grow 5 varieties of produce in each greenhouse that are native to reservation’s area and chosen

by the tribe based on nutritional value and preference. a) PS will report varieties of produce and update PM with monthly report.

5) Sell produce at market(s) in order to make a profit for greenhouse sustainability after project end.

a) PT will track number of pounds sold at each market. b) PT will record monthly totals in monthly report to PM. c) PM will review data of one site (or 10% of total sites) each month, chosen at random, for

data verification and authenticity. d) Once baseline has been decided, any site with less productivity will need to provide

justification and plans for improvement with the monthly report.

Quality Assurance Procedures

● Monthly reports to PM prepared by PT ● Data review by PM ● Monthly newsletters to Sponsors, Tribal Council liaisons, and other functional managers

prepared by PM

Quality Management Roles and Responsibilities

Stakeholder Responsibility

Trazy Richter, Native


(Project Manager)

● Receive and approve monthly reports from PS

● Create 1 monthly report for stakeholders including but not limited to funder,

CEO, and ITC

● Conduct monthly data review(s) to ensure accurate data and performance

Roberta Lewis, New

Seeds, CEO (Project

Sponsor)

● Review Monthly Reports submitted by PM

Danielle Fondren, New

Seeds (Functional

Manager)


Winifred Brooks, Inter-

Tribal Council

(Customer)


35

Leah Victorino, Native


(Lead Project Team)

● Create monthly report due on the 5th of the following month. Report includes

updates on greenhouse construction, updates on number of participants in

vocational training and leadership training, updates on types of produce and

update on produce their assigned greenhouse has sold at market(s).

● Ensure accurate data collection and entry.

● Report any justification and plans for improvement when necessary

TBD, Native


(Project Team x 4)

● Create monthly report due on the 5th of the following month. Report includes

updates on greenhouse construction, updates on number of participants in

vocational training and leadership training, updates on types of produce and

update on produce their assigned greenhouse has sold at market(s).

● Ensure accurate data collection and entry.

● Report any justification and plans for improvement when necessary


36

Budget Reports

May 1, 2016 New Seeds, Inc.


See attachments.


37

COST OVERVIEW

$0.00

$100,000.00

$200,000.00

$300,000.00

$400,000.00

$500,000.00

$600,000.00

0%

0%

0%

1%

1%

1%

4/1

0/1

6

5/2

2/1

6

7/3

/16

8/1

4/1

6

9/2

5/1

6

11

/6/1

6

12

/18

/16

1/2

9/1

7

3/1

2/1

7

4/2

3/1

7

6/4

/17

7/1

6/1

7

8/2

7/1

7

10

/8/1

7

11

/19

/17

CU

MU

LATI

VE

CO

ST

% C

OM

PLE

TE

Chart Title

Cumulative Percent Complete Cumulative Cost

PROGRESS VERSUS COST Progress made versus the cost spent over time.

COST STATUS

-

Cost status for top level tasks.

38

$0.00

$10,000.00

$20,000.00

$30,000.00

$40,000.00

$50,000.00

$60,000.00

$70,000.00

$80,000.00

Actual Cost Remaining Cost Baseline Cost

Type: Work, $361,436.77, 71%

Type: Material, $141,100.00, 27%

Type: Cost, $8,600.00, 2%

Type: Work

Type: Material

Type: Cost

RESOURCE COST OVERVIEW

COST STATUS

COST DISTRIBUTION

COST DETAILS Cost status for work resources.

Documents

MGD 172 Native Greenhouse Enterprises Final Project Plan