Mentoring .Journal

Okaloosa County School District

Mentor ------------------------Mentee ------------------------Mentee's School ---------Mentee's Certificate - Professional/ Temporary

Introduce yourself to your mentee promptly. Assess

his or her immediate needs. Introduce him or her to other

educators on-site.

Ensure that your mentee is knowledgeable about: Gradebook,

district E-mail, My Learning Plan, PMP Data Star, PAWS, and all

instructional software available to your school.

Ensure that your mentee understands the local administrator’s

expectations regarding lesson plans (format, content, timely

submission, etc). Make sure he or she knows how/where to

access the current standards for his or her assigned courses.

Ensure that your mentee understands emergency procedures

described in the Crisis Management Flipchart and has received

a copy of the flipchart.

Ensure that your mentee knows the procedures for acquiring a

substitute and handling planned and emergency absences.

Ensure that your mentee knows the procedures for collecting and

handling money from students, teachers, parents, or sponsors.

Help your mentee understand what is expected regarding

knowledge, documentation, accommodations, modifications, conferences, etc. for special education

students and ESOL students. Review a PMP together.

Check to be sure that your mentee understands the procedures

for the administration of any high-stakes exams and the

consequences of not following testing procedures.

Offer assistance to your mentee in developing an Individualized

Professional Development Plan (IPDP) and/or an SLO prior to

October 31. Help to define a worthwhile and measurable goal, relevant professional development activities, and a reasonable

timeline for accomplishing the activities.

Mentoring Expectations

Working with Professional Certificate Teachers

Objective: To assist newly hired teachers in acclimating to the school and district’s

culture and expectations with the goal of increased student learning and personal

job satisfaction.

Directions: Please mark off each section as completed.

Beginning

Complete Cycle 1 of the Formative Process Model with

your mentee and maintain a journal of your interaction

using the template provided.

Complete Cycle 2 of the Formative Process Model with your

mentee and maintain a journal of your interactions using the

template provided.

Complete Cycle 3 of the Formative Process Model with your

mentee and maintain a journal of your interaction using the

template provided.

Continue using the process as desired and/or necessary using your own

collection tool.

Ending

Verify each of the following are completed and then

submit the Mentoring Journal to Karen Peek, Program Director of Professional Services, Bay Area Office, by May 1.

This checklist with signatures

Three formative cycles

Peer Mentor Agreement

_______________________ __________________________

Signature Administrator’s signature

_______________________ __________________________

Your mentee’s signature Your school

Ongoing

Peer Mentor Formative Process Model Cycle #1

Through collegial conversation, mentor and mentee select

a specific area of need to address. Step 1

Area of Need

Date: ________ State area of need:

Mentor collects data through observation. Step 2

Data Collection

Date: ________ Data Collection Notes:

State how desired outcome will impact student learning:

Step 2

Data Collection

Data Collection Notes continued:

Step 2

Data Collection

Data Collection Notes continued:

Mentor and mentee meet to discuss data and brainstorm Step 3

Feedback

Date: ________ Identify one or two strategies mentee will implement.

Mentee implements strategy(ies) and reflects on

outcome. Mentee brings reflection notes to

debrief.

Step 4

Practice

Start Date: ________

End Date: ________

Mentor and mentee meet to discuss how strategy(ies)

worked. If area of need was met, mentor and mentee

return to Step 1 and begin next cycle.

If area of need was not met, mentor and mentee may

choose to continue on the same area of need in next

cycle or revisit at a later time and move on to a new

Step 5

Debrief

Date: ________

Solution to area of need for Cycle #1 was successful. New area of need will

be selected for Cycle #2.

Solution to area of need was not successful. Cycle #2 will focus on same

area of need or mentor and mentee will select new area of need.

Mentor Signature/Date Mentee Signature/Date

Peer Mentor Formative Process Model Cycle #2

Through collegial conversation, mentor and mentee select

a specific area of need to address. Step 1

Area of Need

Date: ________ State area of need:

Mentor collects data through observation. Step 2

Data Collection

Date: ________ Data Collection Notes:

State how desired outcome will impact student learning:

Step 2

Data Collection

Data Collection Notes continued:

Step 2

Data Collection

Data Collection Notes continued:

Mentor and mentee meet to discuss data and brainstorm Step 3

Feedback

Date: ________ Identify one or two strategies mentee will implement.

Mentee implements strategy(ies) and reflects on

outcome. Mentee brings reflection notes to

debrief.

Step 4

Practice

Start Date: ________

End Date: ________

Mentor and mentee meet to discuss how strategy(ies)

worked. If area of need was met, mentor and mentee

return to Step 1 and begin next cycle.

If area of need was not met, mentor and mentee may

choose to continue on the same area of need in next

cycle or revisit at a later time and move on to a new

Step 5

Debrief

Date: ________

Solution to area of need for Cycle #2 was successful. New area of need

will be selected for Cycle #3.

Solution to area of need was not successful. Cycle #3 will focus on same

area of need or mentor and mentee will select new area of need.

Mentor Signature/Date Mentee Signature/Date

Peer Mentor Formative Process Model Cycle #3

Through collegial conversation, mentor and mentee select

a specific area of need to address. Step 1

Area of Need

Date: ________ State area of need:

Mentor collects data through observation. Step 2

Data Collection

Date: ________ Data Collection Notes:

State how desired outcome will impact student learning:

Step 2

Data Collection

Data Collection Notes continued:

Step 2

Data Collection

Data Collection Notes continued:

Mentor and mentee meet to discuss data and brainstorm Step 3

Feedback

Date: ________ Identify one or two strategies mentee will implement.

Mentee implements strategy(ies) and reflects on

outcome. Mentee brings reflection notes to

debrief.

Step 4

Practice

Start Date: ________

End Date: ________

Mentor and mentee meet to discuss how strategy(ies)

worked. If area of need was met, mentor and mentee

return to Step 1 and begin next cycle.

If area of need was not met, mentor and mentee may

choose to continue on the same area of need in next

cycle or revisit at a later time and move on to a new

Step 5

Debrief

Date: ________

Solution to area of need for Cycle #3 was successful. New area of need will be selected and worked on as time permits.

Solution to area of need was not successful. Future work will focus on areas of need as time permit.

Mentor Signature/Date Mentee Signature/Date

Closing Activity

Mentor Name: Mentee Name: __________________

Training Date:_________ Location: _______________________________________

Describe the Formative Process Model.

Time is always lacking in the teaching profession. What are some time options

for your partnership to complete the Formative Process Model?

How many Formative Process Model cycles do you need to complete? ____________

What is the benefit for each participant in Okaloosa County Schools Peer

Mentoring Program?

Mentee Benefits:

Mentor Benefits:

Mentor documentation is due by____________to _______________________________

Peer Mentor Agreement

I acknowledge that I have attended a Peer Mentor/Mentee Training session, and I have received the Expectations for Peer Mentors. I agree

to complete the responsibilities defined by these documents in a timely manner in accordance with the Guiding Principles and Tips for Peer Mentors.

In return for my services, I will earn a stipend. Full payment will be

based on the review and approval of all components of the Okaloosa County Schools Mentorship Journal by Professional Services. Partial payment or no payment will be at the determination of the program

director for Professional Services based on completion of the journal.

In the event that I am unable to serve as mentor and perform the duties as required, I agree to notify Professional Services promptly so that a suitable replacement can be assigned.

Mentor's Name: _______________________________

Mentor's Signature: __________________________________

Date: __________________________________

School: _________________________________

Mentee’s Name: __________________________________

Mentee's School: __________________________________________