Mentoring Clinical Faculty: An Online Model

Mentoring Clinical Faculty: An Online Model

Mentoring Clinical Faculty: An Online Model

ObjectivesDescribe a process to use for determining mentoring needs of clinical faculty

Discuss the sequence for implementing an online mentoring course

Describe the Preceptor Education Program (PEP) multidisciplinary online course and it’s components

Discuss the tools and resources available to clinical faculty through the Clinical Educator Resource online course

Overview of Kirkwood PTA Clinical Education ProgramEach student participates in 4 clinical experiences during program at different locations Two 9 day and two 6-8 week experiences

ACCE assigns students to sites, tracks student progress during clinical experiences and clinical instructor performance

Overview of Kirkwood PTA Clinical Education ProgramUnpaid clinical instructors Have a minimum of one year of clinical experience prior to

taking students Ability to review and apply KCC clinical policies and

procedures Be familiar with KCC clinical evaluation tools Be an APTA credentialed instructor Have access to a mentor for clinical education (CCCE or

other staff member) Be responsive to feedback Have a desire to work with students

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Overview of Kirkwood OTA Clinical Education ProgramLevel 1’s Students attend 4 clinic experiences

Three 3 day and 1 two day experience

Level II Students attend two 8 week clinic experiences

Academic Fieldwork Coordinator’s role includes assigning students to sites, tracking student progress and clinical faculty performance

Overview of Kirkwood OTA Clinical Education ProgramUnpaid clinical instructors Have a minimum of one year of clinical experience prior to

taking students Ability to review and apply KCC clinical policies and

procedures Be familiar with KCC clinical evaluation tools

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Determining Mentoring Needs of PTA Clinical Faculty

Identification of clinical instructors Student calls 3-4 weeks prior to start of clinical

experiences ACCE receives form and follows up with any new

clinical instructors Determines any mentoring needs prior to start of

experience and checks with CI throughout the experience


Clinical experience evaluation forms 4 clinical experiences Form asks comfort level with 10 different items ACCE compiles data and tracks trends

Yearly clinical educator workshop Component of clinical education – based on

feedback from CI evaluation forms Evaluation form asks for feedback on topics of interest

and this is used for future presentations


Changes mandated by our accrediting body – CAPTE

Individual CI needs Student or CI self

evaluation form Remediation plan

created and implemented

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Determining Mentoring Needs of OTA Clinical Faculty

ThroughPaperwork sent to clinic sitesPhone conversations with sites and clinical

facultyEvaluation forms Interaction with fieldwork sites

Discussion -Determining Mentoring Needs of Clinical Faculty

DiscussionWhat methods have been used? Ideas for additional ways to determine

needs of clinical faculty?

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Types of Mentoring Available

In person: One on one mentoring with CI Site mentoring

Lunch and learn example: supervision requirements

Offsite Phone calls

Check with each CI at least once during each clinical experience

Online Clinical Education Course *

Types of Mentoring Available

Written and video resources Library of reference materials available to any

clinical instructor

Yearly clinical education workshop offered to all CI’s

Has clinical education topic thirdplacebooks.com

Discussion -Types of Mentoring

DiscussionWhat types of mentoring are available? Ideas for additional methods of mentoring?

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Sequence for Implementing an Online Clinical Education Course

Process:Determine needs of PTA clinical education

facultyThrough methods previously discussed

Collaborated with OTA program to determine similar needs

Explored online clinical education coursesPEP*


Process continuedMet with IT department and discussed options

availableMultiple meetings needed to address which system

would be the best Considerations:

• Log in• Tracking time spent in course• Availability

Decision made to use ANGEL system Requested ANGEL development shell


Process continued Determined which course content needed to be

included Accreditation Faculty input

Contacted PEP course mediators and obtained permission to link their course materials within our course


Process continued Created a “map” of how content would be

presented New content to be developed PEP content to supplement units

OTA and PTA faculty divided up material, researched and created course content

Shared content Specific to each program

Material entered into ANGEL course


Process continuedCreated website and registration process

for courseCreated email response to cliniciansClinic sites notified of new online resource

Information included in mailings to clinic sitesPhone conversations with clinical faculty


Process continued Clinical faculty utilized

online course starting spring 2009

Obtained feedback from users

Since that time modifications have been made to content as needed

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Overview of Registration Process

Registration Process Sample

Go to www.kirkwood.edu/clinicaleducator

This site will give you instructions to request a username and password to access this online course.

After you have completed the request form, allow 5 business days for your account to be set-up.

The website for the clinical educator course is located at: https://elearning.kirkwood.edu/

This site is the Kirkwood online program which allows students to access all online courses. You will have access to the specific clinical educators’ course.

After you login to the course, we recommend that you complete a system check of your computer in order to access all the information.

Components for Request Form

Request form will ask: First name Last name Phone number Email address Place of employment OTA/PTA supervisor User Name ( 1st letter of first name; 1st 6 letters of last name Password ( use a familiar password)

Response Email to Registration Process Sample

Response form sent to Clinical Instructor - example You are registered for the Clinical Educator’s

course through Kirkwood. Please allow 24 hours for your account to be updated. When you login for the 1st time, the course will be listed “DEV Clinical Educator’s Course for PTA and OTA”. If you are unable to log in after this time, please contact me again. Thank you for taking students.

Preceptor Education Program (PEP) Multidisciplinary Online Course

The Preceptor Education Program (PEP) is a web based, on-line education program created through a grant by an inter-professional research group at the University of Western Ontario and Fanshawe College in 2007 www.preceptor.ca.


The course is set up in modules

Modules use:Multimedia technology with tipsReferencesReflection notesQuizzes Video

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The modules include: Module 1 – Orientation – Welcoming the Student, Role and

Expectations Module 2 – Developing Learning Objectives Module 3 – Giving and Receiving Informal Feedback Module 4 – Understanding and Fostering Clinical Reasoning Module 5 – Fostering Reflective Practice Module 6 - Dealing with Conflict Module 7 – The Formal Evaluation Process


Some of the content within the modules is more applicable to students and some to preceptors Most are useful to both

Students and clinical faculty may find it beneficial to go through some of the modules together during the first weeks of placement


Each module takes approximately 30 minutes to complete, not including the optional learning activities. All of the content is printer friendly

The focus of the modules is on practical tips For those who wish to delve deeper into the

topics, there are links to websites and articles to further learning

PEP Practice

Practice with course content

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Clinical Educator Resource Online Course

Course is divided into sections which include:A. Clinical EducatorB. Clinical Education ResourcesC. StudentD. PEP Online Course E. Reference sections


The Clinical Educator section is divided into: PTA Clinical Instructor OTA Clinical Supervisor Health Science Compliance Guidelines

sections.


The Clinical Education Resources section is divided into:New Clinical EducatorResources for Clinical EducatorsBenefits for Clinical Educators sections


The Student section is divided into several categories OTA PTA Clinical expectations and goal setting Clinical reasoning Reflective practice Communication Dealing with conflict Learning styles Clinical compliance Treatment ideas – discussion board


PEP Online Course for Health Care Professionals

Reference

Discussion - Clinical Educator Resource Online Course

Review “map” of the course content

Identify any other information that could be included in the course

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Clinical Educator Resource Online Course Usage DataData on usage from PTA Clinical faculty Introduced last clinic 2009 = 58% 2010 – 29% 2011 – 5%

Data on usage from OTA Clinical faculty Current usage is 40% of clinic sites have

used/signed up for access to the course

Unable to track usage after initial creation of sign on

Suggestions for Improved Use of Course

Encourage sites to use online courseAll paperwork accessed through course

versus mailing to the siteExpand discussion board within course for

clinical instructors to use and seek feedback from other instructors

Have students orient clinical instructors to online course at the start of each experience


Provide CEU’s for utilizing materials within the course

No way to track time spent within course makes this difficult


Encourage students to use online courseAll paperwork accessed through the course

versus being handed out in classExpand discussion board within course for

students to useStudents currently using facebook

Use PEP course for course assignments

Discussion – Suggestions for Improved Use of Course

Identify any additional methods that may be used to increase use of the online course

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Resources

www.kirkwood.edu/clinicaleducator Clinical course website - registration

https://elearning.kirkwood.edu/Access to clinical course – ANGEL

www.preceptor.caAccess to PEP course

Documents

Mentoring Clinical Faculty: An Online Model