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E-Value Faculty Mentoring System . Joe Gough, MA – DOM Operations Manager Marna Stilley, MA – OCIO Academic IS Analyst Contributors: Ed Jauch, MD – Emergency Medicine Darwin Bell, PhD – Nephrology Gerry Garza, Jill Griffith, Meghan McQueeney , Ben Rogers – Dept of Medicine. - PowerPoint PPT Presentation
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E-VALUE FACULTY MENTORING SYSTEM
Joe Gough, MA – DOM Operations ManagerMarna Stilley, MA – OCIO Academic IS Analyst
Contributors:Ed Jauch, MD – Emergency MedicineDarwin Bell, PhD – NephrologyGerry Garza, Jill Griffith, Meghan McQueeney, Ben Rogers – Dept of Medicine
Department of MedicineFiscal Year 2012 Pilot• Abbreviated Rollout: 01/15/2012- 06/01/12
• Initial Goals• Mentor Review• Mentee End of Year Feedback Evaluation
System Goals (N=192 Faculty)
• Electronic Format• Generate Reports
• Status• Goal Metrics
• Automated Emails
Content & Format Development• National Colleagues• UCSF• MUSC – Alignment with COM Promotion
Criteria & Chairman’s Goals• Emphasis on Reporting/Measuring (effectiveness)
• User friendliness and accessibility
Content & Format Development
Structure: 2 documents
1. Mentee Career Development Plan (CDP)• Promotion Metrics - Universal + 3 mission area sections
2. End of Year Bi-directional Evaluation• the “Big 4” (vision, format, strengths, weaknesses)
Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations
• Mentee Form to Evaluate Mentor and Departmental Mentoring Program
• Mentor Form for Evaluation of Mentee
Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations
• Mentee Form to Evaluate Mentor and Departmental Mentoring Program
• Mentor Form for Evaluation of Mentee
Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations
• Mentee Form to Evaluate Mentor and Departmental Mentoring Program
• Mentor Form for Evaluation of Mentee
Content & Format Development•E-Value Homepage•Mentee Career Development Plan•End of Year Bi-Directional Evaluations
• Mentee Form to Evaluate Mentor and Departmental Mentoring Program
• Mentor Form for Evaluation of Mentee
Management Support • 11 DOM Divisions (with 13 Faculty Mentor Champions)
• Marna Stilley/E-Value HQ• COM Mentoring Operations Group (Medicine, Neurosciences, OB-Gyn, RadOnc)
• E-Value Homepage Toolkit
Challenges
•Acceptance/value•Compliance with timelines•Communication•How will the data be used?
E-Value Reports•Compliance Report•Enterprise Report•Crosstab Report
E-Value Reports•Compliance Report•Enterprise Report•Crosstab Report
E-Value Reports•Compliance Report•Enterprise Report•Crosstab Report
Next Steps• Pilot Data Collection &
Feedback – June 1, 2012
• Fiscal Year 2013 Rollout: 3 Phases• July – Initial Plan• December – Mid-Year Goal
Attainment• June – End of Year Goal
Attainment, CQI Continuous Feedback
Summary – Lessons Learned• Communication:
• Administrative support to faculty• Website tools
• Refinement: • Analyze data (strengths/weaknesses)• Supplement faculty annual evaluation?
• Looking ahead • How to use the COM data?• Train mentors?
