THE REGIONAL BUILDING • 723 WOODLAKE DRIVE • CHESAPEAKE, VIRGINIA 23320 • TEL 757.420.8300 • FAX 757.523.4881

WILLIAM D. SESSOMS, JR., CHAIRMAN • MOLLY J. WARD, VICE CHAIR

DWIGHT L. FARMER, EXECUTIVE DIRECTOR/SECRETARY December 7, 2010

MEMORANDUM #2010-193

TO: Hampton Roads Transportation Operations (HRTO) Members & Guests

BY: Robert B. Case, Principal Transportation Engineer

RE: HRTO Subcommittee Meeting – December 14, 2010 An HRTO Subcommittee meeting will be held from 9:30 a.m. – 11:30 a.m. on Tuesday, December 14, 2010, in the Regional Board Room (Room B), The Regional Building, 723 Woodlake Drive, Chesapeake (420-8300). 1. Public Comment Period 2. Summary Minutes of October 12, 2010 Meeting Minutes of the last HRTO meeting are attached. Attachment 2 Recommended Action: Approval 3. Chairperson for 2011 and 2012 When the Chair of the Transportation Technical Advisory Committee (TTAC) designated HRTO as an official subcommittee of TTAC in February 2010, staff distributed a one-page designation document recommending that HRTO elect its own Chair in December 2010 for a two-year term, at which time Robert Lewis will have completed almost two years as Chair of HRTO. At the October HRTO meeting, Robert Lewis appointed an ad-hoc chair nominating committee. Following deliberation, the committee selected Dan Rydzewski (Norfolk) and Frank Hickman (Virginia Beach) for HRTO Chair and Co-Chair nominations, respectively. See attached bios. Eric Stringfield (VDOT), Chair of the ad-hoc committee, will present the committee’s recommendations. The new HRTO Chair will be installed at the end of the meeting. Recommended Action: Vote for HRTO leadership for the next two years. Attachments 3-A and 3-B

4. Triumphs and Trials – Chesapeake Gary Walton will present lessons learned through the construction of Chesapeake’s traffic operations center. 5. RCTO Performance Measures The first six-month set of performance measures has been prepared for RCTO based on the three quantifiable objectives in the RCTO Resource Document. Kris Gilbert, VDOT, will present the performance values. Recommended Action: Provide feedback to VDOT on RCTO performance measurement. 6. Work Area Protection Manual – Revisions VDOT is revising the draft version of the Work Area Protection Manual (WAPM), scheduled to be adopted and implemented in 2011. David Rush, VDOT Work Zone Safety Program Manager, will present the draft changes to the manual and request comments. Recommended Action: Provide comments to VDOT on draft Work Area Protection Manual. 7. Traffic Count Database System – Proposed Regional System MS2, the supplier of the traffic count database system used by Virginia Beach, is proposing a centralized regional web-based count database system for Hampton Roads. Lev Wood of MS2 will present (via speakerphone and web conferencing) a demo of the software and proposal. 8. Signal Pre-emption for Emergency Vehicles – Regional Treatment At the October HRTO meeting, the issue was raised of locking existing Opticom systems thereby requiring vehicles to have a code to activate pre-emption. Frank Hickman will lead a discussion of the pros, cons, and consequences of such locking. 9. Old Business/New Business 10. FYI The September and October newsletters of Virginia Beach’s TMC are attached. Attachments 10-A and 10-B 11. Chair Transition The current HRTO Chair, Robert Lewis, will hand over chairmanship to new Chair.

12. Next Meeting Schedule and Agenda Items The next HRTO meeting is scheduled for Tuesday, February 8, 2011 from 9:30 a.m. – 11:30 a.m. Recommended Action: Suggest agenda items which will help HRTO fulfill its information sharing, collaboration, and advisory roles. RBC/kg Attachments

HRTO Subcommittee: Kevin Abt, VPA Guzin Akan, NO Stephen R. Boyce, VDOT Charles Burch, JC Alesia Cain, HRT Kamlesh Chowdhary, HRT Randy Cooper, NN Michael A. Corwin, P.E., VDOT Kevin Eppley, CH Jeffrey Florin, VPA Stephany Hanshaw, VDOT Richard Hartman, PO Franklin Hickman, VB

Jacqueline M. Kassel, P.E., NN Stephen P. Kopczynski, YK Robert E. Lewis, P.E., SU Ric Lowman, P.E., VB Tal Luton, JC Daniel A. Rydzewski, P.E., NO W. Leon Sisco, WATA Eric Stringfield, VDOT Ed Taylor, SU Gary E. Walton, P.E., CH Martin Willson, HA John Yorks, HA

HRTO Invited Guests: Joel Acree Beck Barfield, PO Jocelyn K. Bauer R. Stephen Best, Sr., CH Tim Breslin, CH Stephen C. Brich, VDOT Chad Brooks Robert Buckham Leah Bush, VDH A. Call, HA Jimmy Carter Mecit Cetin, ODU Chief Chesapeake PD, CH Jonathan Clark, Open Roads Dwayne Cook, VDOT Marc Copeland Steven Cover, VB Scott Cowherd, VDOT William P. Dent (WM Fire) Leon Dextradeur, VB Doug Draper, CH Richard Drumwright, WATA Michael Felix, NO Rusty Fitzhugh, VDOT Eric Fly, Seamcorp Chris Francis, VDOT Robert K. Gey, VB George Glazner, NO James Gray, HA Mike Haas, Open Roads Cynthia Hall, NO John Hendrickson, PBQ&D Jeffrey B. Holland, CBBTC Robert T. Holloway, Jr., PQ John Horner, Open Roads Chuck Houck, NO Amanda Jacobs, JC Daniel E. Jenkins, P.E., FHWA

Ken Jennings, DMV Alan Jensen, P.E., NAVY Kenneth L. Jones, NN John Kaoudis, NN Asad Khattak, Ph.D, ODU Raymond Khoury, VDOT Frank Kowaleski, DMV Charles Lavene, Norfolk Airport Stephen D. Little, Transdyn Jake McCoury, VSP Jim McCullough, Transdyn Joe Moore, NN Jessie Neal, VDOT Mark Outlaw, SU Shawn Pillow, VSP Daniel Plott, VSP Earnest Poole, VSP Eric Reddeck, CH Matthew Riethmiller Ellen Roberts, PQ Iris Rodriguez, FHWA Safety Officer, NN Mark Sawyers Dave M. Seale, VIT Tanya Showers, Army Bill Smith Mark Solesky, CH Leticia Soto, NAVY Gregory S. Staylor, CH David C. Sullivan, HRT Chris Swartz, HA Linda Taylor, VDH Ted Tynes, VSP Charles E. Vidrine, NAVY Scott S. Williams, NN Jeff Wise, NO Nick Wooten, HA Cc: Sam Belfield Keith Nichols Rob Case Camelia Ravanbakht Dwight Farmer Stephanie Shealey Brian Miller

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Minutes [approved 12-14-10] Hampton Roads Transportation Operations (HRTO) Subcommittee October 12, 2010 Virginia Beach Traffic Management Center, Meeting Start Time: 9:37 AM called by Robert Lewis Meeting Adjourned Time: 11:06 AM by Robert Lewis Present: Robert Lewis, City of Suffolk Alaine Winslow, City of Suffolk Rob Case, HRMPO John Hendrickson, PB Keith Nichols, HRMPO Kevin Eppley, City of Chesapeake Leon Sisco, WATA Steve Kopczynski, York County Fire Department Jim McCullough, Transdyn Franklin Hickman, City of Virginia Beach Daniel Rydzewski, City of Norfolk Stephanie Shealey, HRTPO Kamlesh Chowdhary, HRT Martin Wilson, City of Hampton Ric Lowman, City of Virginia Beach Eric Stringfield, VDOT Kris Gilbert, VDOT Chris Swartz, City of Hampton Randy Cooper, City of Newport News Jackie Kassel, City of Newport News

• Opportunity for Public Comment

o No one from the public requested time for comment. • Summary Minutes of August 10, 2010 Meeting

o Minutes were passed as presented. • Nominating Committee for Chairperson Position When the Chair of the Transportation Technical Advisory Committee (TTAC) designated HRTO as an official subcommittee of TTAC in February 2010, staff distributed a one-page designation document recommending that HRTO elect its own Chair every two years. In December 2010, Robert Lewis having

Attachment 2

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completed almost two years as Chair of HRTO, HRTO will vote for a new chairperson. Robert Lewis appointed members of a nominating committee for 2011-2012 HRTO Chair, as follows: o Kamlesh Chowdhary, HRT o Jeffrey Florin, VPA o Franklin Hickman, Virginia Beach o Stephen P. Kopczynski, York County o Eric Stringfield, VDOT (Chairman)

• Triumphs and Trials – Newport News PhotoSAFE Jackie Kassel and Randy Cooper presented lessons learned through the implementation of a red light camera enforcement program named PhotoSAFE. o The program has just been installed and made functional this year. o PhotoSAFE was installed as a result of requests by police and citizens. o The number of intersections allowed is based on population at a rate of one intersection per 10,000 persons. Currently in Newport News, 18 intersections are allowed and three are installed and functioning. VDOT approves all locations. o VDOT has a template available that can be used for the study. This helps with determining what criteria to consider. o When researching which intersections to choose, temporary cameras were set up to study violations. o At each of the three intersections, two approaches were chosen to concentrate on. o Three possible firms were interviewed to find who would do the installation. The final decision was to use the same company Virginia Beach used for their program. o In order to save on money and traffic interruptions, loops were installed while the roads were being milled for resurfacing. Loops are the most reliable method to use for finding violations. o The system was installed by hooking up to existing wires in the signal cabinet. o Fortunately, there was enough conduit in place already to avoid any further boring.

Attachment 2

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o Communications are handled by Cox and Verizon internet connections, which are constantly downloading data. o Charges are applied as a lump sum per month for a single intersection. o A few problems were encountered during the 30 day test period. Some of the equipment was malfunctioning which caused the City to have to stop and then restart the 30 day test. o The City of Newport News logs into their website to view videos/photos of violations. They are archived according to state law. o If violations are not processed within ten days of the occurrence, they are thrown out of the system. o The indicator speed (speed that indicates a violation) has been adjusted for lanes that allow a right turn on red. o By having video of the red light running occurrence as well as photos, people viewing the video have the ability to check for extenuating circumstances. o There is a process for disputing the charge, e.g. in cases of the car being driven by someone besides the registered owner. o If someone driving a City vehicle runs a red light, the violation is removed from the system and handled as a Human Resources issue. o Currently, the system is too new to evaluate monthly statistics. o If a citizen runs a light, receives notice, and yet refuses to pay, Redflex can go after the money via a collection agency. In some instances there are people that are impossible to track down. o The program that Newport News put into effect very closely mirrors that of Virginia Beach. The law enforcement officers of these municipalities speak to each other regularly. o Having the support of the police department is crucial and allows the program to run properly.

• RCTO Performance Measures The first six-month set of performance measures has been prepared for RCTO based on the three quantifiable objectives in the RCTO Resource Document. Kris Gilbert from VDOT attempted to present the performance values, however due to technological incompatibilities, her presentation was moved to the December HRTO meeting.

Attachment 2

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• Bridge Deck Temperature Probes Marty Wilson presented Hampton’s experience with bridge deck temperature probes. o Hampton had an event in the middle of February, 2008 that caused wet, icy pavement. As a result of the incident, the City was requested to put a system in place to measure the temperature of the road and bridges. o At this time, four locations have been identified and are monitored for temperature and humidity. o The data acquired is kept indefinitely. o At this time, this information is not tied to advance message signs, but it is possible in the future. o The intention is to eventually publish the information on a website for public access. o The information is shared with school transportation systems if they log into the City of Hampton system. o VDOT uses some of this technology in the western part of Virginia.

• Old and New Business

o The City of Virginia Beach is beginning to work on signal pre-emption for emergency vehicles. Have any decisions been made concerning how to handle this as a region? The suggestion was made to add this concern to the agenda in December. The suggestion was also made to possibly schedule an extra meeting with the fire chief to discuss this problem. Concerns:

• The Peninsula cities are currently using Opticom. Right now, all vehicles move freely through all locations as no one has locked their system. If all vehicles were coded, outside vehicles would not have the code to move through the location. • If a system is created, who becomes the clearinghouse for all data and how is it maintained?

• If inputting individual codes creates a problem where vehicles suddenly have no access, there is no funding to fix this problem. Attachment 2

Page 5 of 5

• A possible temporary solution is for 999 to remain a generic code for now. o Rob Case asked if anyone is submitting lane closures to VDOT.

Martin Wilson stated that often lane closures are not known until one to two days ahead of time. He asked whether these should still be submitted?

• Rob Case stated that they should still be submitted. o Rob Case asked if the committee had been fully briefed on the TTAC action concerning the Route 58 lane reversal.

Robert Lewis reported that although money is scarce for roadway construction right now, the lane reversal is an essential part of emergency preparedness. He said that RSTP money may be available for use, up to one million dollars, in order to get the engineering studies completed. Robert Case said that it may be several years, however, before the initial project for which this money has been earmarked is completed and we know if there is indeed money left for the 58 lane reversal project.

o Steve Kopczynski sent a letter to the state concerning the impact of hurricane evacuation on his county’s resources. He has gotten a response from Michael Kline stating that he (Mr. Kline) met with his staff about the issue and they are making progress, including a formal resource request. o Dan Rydzewski announced his City is about to undergo light brigade training. If people from other municipalities are interested, please contact him. CMAQ funds can be used for this training. If enough people are interested, it is possible to get two trainers.

• FYI

o On Tuesday, December 14, 2010, a new HRTO chair will be elected. • Next Meeting Schedule and Agenda Items The next HRTO meeting is scheduled for Tuesday, December 14, 2010 from 9:30 a.m. – 11:30 a.m. Members were requested to mention any agenda items that they would like to have at that meeting. • Tour of Virginia Beach Traffic Management Center Frank Hickman conducted a tour of the Traffic Management Center.

Attachment 2

Name: Daniel Rydzewski, PE Position: Program Manager, City of Norfolk’s Smart Traffic Center Education: BSCE from Old Dominion University MSCE (with a focus in Transportation) from University of California at Berkeley Experience: ITS and Transportation • 4yr – Research Associate with the University of California at Berkeley • 8yr – Consultant Engineer on ITS initiatives and/or projects throughout the US • 7+yr – Program Manager, City of Norfolk’s Smart Traffic Center Specific Experience Details Mr. Daniel Rydzewski possess solid experience working in the ITS arena. He has worked on various projects that include, but are not limited to:

Development of ITS Strategic Plans for various cities, Development of Kentucky's Statewide ITS Strategic Plan Development of the Functional Visions for Maryland CHART's Statewide ITS Program, ITS field design and plan layout for Freeway Traffic Management Systems, ITS field design and plan layout for Arterial-based Traffic Management Systems, Center-to-Center Integration of City-based Advanced Traffic Management Systems to State-based Smart Traffic Centers, Construction Engineering and Inspection (CE&I) during ITS deployment, and Communications design for an Emergency Management Center. Respectfully, Daniel Rydzewski, PE Program Manager - City of Norfolk Smart Traffic Center Division of Transportation, Department of Public Works Telephone: 757-664-7304 Facsimile: 757-664-7311

Attachment 3-A

Name: Franklin Hickman, PE Position: Traffic Management Operations Division Manager, City of Virginia Beach Traffic Management Center Education: BS Chem Eng from Georgia Institute of Technology BS Chemistry from Davidson College Experience: ITS and Transportation • 11yr – Senior Traffic Engineer in Virginia Beach Traffic Engineering Bureau • 11yr – City of Virginia Beach ITS Program Manager • 2yr- Division Head of City of Virginia Beach Traffic Management Operations (Responsible for ITS/Traffic Signals/TMC/Signs/Pavement Markings) Specific Experience Details Work experience in the ITS arena on various projects that include, but are not limited to:

Developed the City of Virginia Beach ITS Master Plan Project manager for design and construction of the Virginia Beach Traffic Management Center Project manager for Virginia Beach Traffic Signal Integrator project Project manager for the Virginia Beach Traffic Signal Retiming project Respectfully, Franklin Hickman, P.E. City of Virginia Beach/Public Works 3556 Dam Neck Road Virginia Beach, VA 23453 757-385-8976 (f) 757-468-4308

Attachment 3-B

September-2010

I. Signal Retiming Accomplished/Installed/Verified

This topic involves the resolving signal timing issues at certain intersections based on citizen

suggestions and staff observations.

1. Indian River Road and Founder’s Inn

2. Rosemont Road and Buckner Boulevard

3. Wesleyan Drive and Diamond Springs Road

4. Dam Neck Road and London Bridge Road

5. Princess Anne Road and Tuscany Drive

II. Transportation Communications Network Construction (Fiber Project)

Once completed, this project will expand the City’s traffic signal network by installing 92 miles of fiber

optic cable, adding 39 closed circuit television cameras at high traffic intersections, adding vehicle

video detection equipment at 100 intersections and installing Emergency Vehicle Pre-emption at 26

critical intersections. Together, this will provide a 1 Gig Ethernet backbone that connects everything

back to the Traffic Management Center

a. Signal Integrator Project (Overall Construction Progress is 95% Complete)

- The overall project is nearing completion. A preliminary final inspection has been

completed and a punch list has been generated.

- Installation of the 10 cube video wall is progressing and should be completed by mid-

October 2010

III. Significant Meeting Hosted or Attended

1. September 21, 2010 – Distracted Drivers Summit in Washington, D.C.

Attended the second annual Distracted Drivers Summit at the Renaissance Hotel in downtown

Washington,D.C.. We represented APWA, which received an invitation to the summit from

Secretary of Transportation Ray LaHood. (photos attached)

IV. Systems Maintenance Issues

This topic addresses the resolution of traffic detection issues noted in citizen suggestions and staff

observations at noted intersections. It also addresses significant traffic signal network maintenance

issues.

1. Mast arm/Pole Replacement at Independence Boulevard/Green Meadows Drive

2. Mast Arm/Signal Pole Replacement at General Booth Boulevard/London Bridge Road

(photos attached)

V. Signal Retiming Progress

We completed traffic signal retiming on four (4) corridors:

1. Northampton Boulevard (5 signals)

2. Princess Anne Road (Upper area- 7 signals)

3. Independence Boulevard (Upper area- 7 signals)

4. Birdneck Road (10 signals)

Attachment 10-A

V. Traffic Management Operations Division Response Information

Some of the vital statistics we address each month

1. Number of Traffic Counts Scheduled/Completed – 46/46

2. Number of Hits on the Traffic Data Database (at www.VBgov.com/TCDS)

- 188 hits for the month of September 2010

- 1879 hits since program inception (July 2009)

3. Number of Utility Locate Tickets (Miss Utility) Received/Marked – 1998/174

4. Number of Traffic Signal Preventive Maintenance Actions completed – 49

5. Number of Traffic Signal Work Orders Received - 180

6. Number of Traffic Sign Work Orders Completed – 397

7. Installed thermoplastic pavement marking – 3,650 feet

Attachment 10-A

USDOT Distracted Driving Summit

Renaissance Hotel Downtown

Washington DC

September 21, 2010

APWA received an invitation from the U.S. Transportation

Secretary Ray LaHood to participate in the summit. The

focus of the summit was to discuss ways to reduce the

number of crashes and fatalities due to distracted driving.

One of Secretary LaHood’s primary goals in implementing

President Obama’s priorities for transportation includes

safety across all modes of transportation. Public Works

plays an important part through our traditional role of

designing and constructing safer roads. In addition, Public

Works has a developing role in incorporating intelligent

transportation technologies into our roadway infrastructure.

Vehicle-to-vehicle and vehicle-to-infrastructure

communications efforts pioneered by USDOT will require a

strong Public Works effort to assist in project rollout to the motoring public.

Attachment 10-A

Traffic Signal System Construction and Maintenance Highlights

Mast Arm Replacement at General Booth Boulevard and London Bridge Road

Work Done September 10, 2010 Attachment 10-A

Traffic Signal System Construction and Maintenance Highlights

Independence Boulevard/Green Meadows Drive Mast Arm Replacement

Work Done September 18, 2010

Attachment 10-A

Traffic Signal Retiming

Attachment 10-A

Attachment 10-A

October-2010

I. Signal Retiming Accomplished/Installed/Verified

This topic involves the resolving signal timing issues at certain intersections based on citizen

suggestions and staff observations.

1. Dam Neck Road and Holland Road

2. Holland Road and Princess Anne Road

3. Virginia Beach Boulevard and Independence Boulevard

4. Witch Duck Road and Cleveland Street

5. Pacific Avenue and 30th

St and 32nd

Street

6. Princess Anne Road and North Landing Road

II. Transportation Communications Network Construction (Fiber Project)

Once completed, this project will expand the City’s traffic signal network by installing 92 miles of fiber

optic cable, adding 39 closed circuit television cameras at high traffic intersections, adding vehicle

video detection equipment at 100 intersections and installing Emergency Vehicle Pre-emption at 26

critical intersections. Together, this will provide a 1 Gig Ethernet backbone that connects everything

back to the Traffic Management Center

a. Signal Integrator Project (Overall Construction Progress is 97% Complete)

- The overall project is nearing completion. A preliminary final inspection has been

completed and a punch list has been generated.

- Installation of the 10 cube video wall and Conference Room monitors are completed;

systems testing should be completed by mid-November 2010

III. Significant Meeting Hosted or Attended

1. October 8, 2010 – City of Virginia Beach Minority Business Commission.

Attended the meeting and gave a presentation to the Commission on the Intelligent

Transportation System. The meeting was also attended by City Staff and interested contractors.

2. October 12, 2010 – Hampton Roads Transportation Operation (HRTO)Group

Hosted the bi-monthly meeting of regional ITS supporters at the City of Virginia Beach Traffic

Management Center. This meeting is attended by MPO staff, local municipalities, and

interested citizens.

IV. Systems Maintenance Issues

This topic addresses the resolution of traffic detection issues noted in citizen suggestions and staff

observations at noted intersections. It also addresses significant traffic signal network maintenance

issues.

1. Mast arm/Pole Replacement at Independence Boulevard/Green Meadows Drive

2. Mast Arm/Signal Pole Replacement at General Booth Boulevard/London Bridge Road

(photos attached)

Attachment 10-B

V. Traffic Management Operations Division Response Information

Some of the vital statistics we address each month

1. Number of Traffic Counts Scheduled/Completed – 22/25

- In addition, we collected turning movement counts at 12 intersections

2. Number of Hits on the Traffic Data Database (at www.VBgov.com/TCDS)

- 192 hits for the month of October2010

- 2071 hits since program inception (July 2009)

3. Number of Utility Locate Tickets (Miss Utility) Received/Marked – 2341/294

4. Number of Traffic Signal Preventive Maintenance Actions completed – 47

5. Number of Traffic Signal Work Orders Received - 138

6. Number of Traffic Sign Work Orders Completed – 589

7. Installed thermoplastic pavement marking – 3,650 feet

Attachment 10-B

Traffic Signal System Construction and Maintenance Highlights

Mast Arm Replacement at Kempsville Road and Centerville Turnpike

Work Done October 2, 2010

Attachment 10-B

Traffic Signal System Construction and Maintenance Highlights

Over-height Vehicle Detection System Installation at Broad Creek Bridge

Work Done October 8, 2010

Attachment 10-B

Video Wall Installation Progress

Attachment 10-B