Membership Primer(Final)(2)

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The Premier National IT Student Organization

MEMBERSHIP PRIMER

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The complete documentation for JPCS School Local Chapter

Membership, Affiliation and Renewal Processes.


MEMBERSHIP PRIMER: 2

TABLE OF CONTENTS

Introduction -------------------------------------------- Page 4 Brief History of JPCS -------------------------------------------- 5 JPCS Mission Statement -------------------------------------------- 6 Goals of JPCS -------------------------------------------- 6 Code of Ethics -------------------------------------------- 6 SECTION I JPCS MEMBERSHIP GENERAL INFORMATION -------------------------------------------- 8

School Affiliation Requirements -------------------------------------------- 8 Student Membership Requirements -------------------------------------------- 8

SECTION II -------------------------------------------- 9 JPCS FORMS & DOCUMENT REQUIREMENTS -------------------------------------------- 9 SECTION III -------------------------------------------- 11 MEMBERSHIP INFORMATION DATABASE (M.I.D.) ------------------------------------------- 11

The MID -------------------------------------------- 11 First Part: The Chapter Information Sheet------------------------------------------ 11 Second Part: The Members Database Sheet---------------------------------------- 12

Third Part: The Logo Sheet -------------------------------------------- 13 SECTION IV -------------------------------------------- 13 FEES AND DUES -------------------------------------------- 13

Procedures -------------------------------------------- 13 SECTION V -------------------------------------------- 15 STEP BY STEP MEMBERSHIP APPLICATION PROCESS FOR NEW AMD OLD SCHOOLS

How to be A Member? -------------------------------------------- 15 SECTION VI -------------------------------------------- 18 CONFIRMATIONS AND MEMBERSHIP CERTIFICATIONS --------------------------------- 18

A. Chapter Certification -------------------------------------------- 18 B. ID Claim Form -------------------------------------------- 18 C. Chapter Certification -------------------------------------------- 18 D. Payment Cert and Acknowledgement Receipt --------------------------------- 18

SECTION VII -------------------------------------------- 19 MEMBERSHIP PERKS AND PRIVILEGES -------------------------------------------- 19

Perks/Benefits of Being a Member and Chapter --------------------------------- 19 JPCS Official Partners -------------------------------------------- 20



SECTION VIII -------------------------------------------- 21 ID CARD CLAIMING PROCEDURES -------------------------------------------- 21 SECTION IX -------------------------------------------- 22 ADDITIONAL MEMBERS -------------------------------------------- 22 SECTION X -------------------------------------------- 23 INQUIRY AND FOLLOW UP -------------------------------------------- 23 APPENDICES

Membership Form -------------------------------------------- A1 Chapter Activation/Renewal Request Format --------------------------------- A2 Deposit Slip Information Sheet -------------------------------------------- A3 Project Proposal Format -------------------------------------------- A4



Introduction

WHAT IS THE JPCS MEMBERSHIP PRIMER?

The JPCS Membership Primer is a handbook that contains rules and guidelines on how to Organize and manage a JPCS Local Chapter Organization. The JPCS Membership Primer has the standard procedures on how to start your Local Chapter in your own School/College/Institution/University. Step by step processes are explained so that your school can easily create your own JPCS Chapter following the official procedures as prescribed by the National Board. The JPCS Membership Primer details the set of rules and guidelines prescribed the National Board most specifically in the Membership processes. These processes are in line with the JPCS National Constitution and By Laws and the JPCS Code of Ethics. This JPCS Membership Primer aims to introduce to the school deans, school admin and faculty, student officers and members the National JPCS organization. Take time in going through the Membership Primer to know about the Philippines National IT Student Organization and how to become part of the growing family.



BRIEF HISTORY OF JPCS

FORMATION In January 1989, the Philippine Computer Society organized a group of young computer professionals, mostly students and computer enthusiasts. The group was called Philippine Computer Society - Junior Programmer's Guild (PCS-JPG). It aimed to improve the knowledge and skills of the youth in the field of Information Technology. It initially had 17 recognized chapters in Metro Manila and was under the Special Interest Group for Software that was spearheaded by Mr. Luis A. Chanco and Mr. Antonio “Bach” Cuyugan. At that time, the PCS-JPG was the only national student organization catering to computer enthusiasts coming from different schools. The PCS-JPG started its first two days in an off-campus computer workshop/conference at the MERALCO Foundation Institute (MFI). This was participated by all the 17 chapter schools and several guests from the Philippine Computer Society. In July 1990, PCS-JPG changed its name to Junior Philippine Computer Society (JPCS). It was a committee under the PCS. 1990 also saw the launching of the first national computer convention for the youth, Explore I.T. '90. The event was held at the Ateneo de Manila University in Makati. Although the organizers were mostly PCS members, the JPCS gained enough experience for their future projects. The success of the project raised the consciousness level of other schools and sectors of our society regarding JPCS.

NATIONAL JPCS At the start, JPCS consisted of different school chapters under the guidance of the Philippine Computer Society. There was no elected National JPCS to organize projects at the national level, and to promote unity among the different schools. 1991 saw the initial efforts in running a national JPCS. A national JPCS board was elected from the presidents of the local chapters and given the authority to make its own decisions and its own projects. Their biggest project is an inter-school student convention entitled “Explore I.T.” which started in 1992 and was held at the Intellect Building of De La Salle University. The project was very successful that it prompted JPCS to make Explore I.T. an annual event.



JPCS MISSION STATEMENT

We want to create and maintain an exciting extracurricular learning environment

for future IT professionals that complements the academic objectives

of our member schools, and is sensitive to the needs of the IT Industry.

We want to unite the youth under a banner of leadership, technical excellence

and ethical conduct fostering among themselves

lasting friendships, a spirit of cooperation

and a genuine love of God and country.

GOALS OF JPCS 1. To promote among enthusiasts the understanding and usage of information

technology. 2. To encourage the development of higher standards of computer education

among the chapter schools. 3. To provide an organization for information exchange among its members,

thereby promoting and improving I.T. in the whole country. 4. To prepare the student for the technical, leadership and ethical challenges as

a future I.T. Professional.

JPCS CODE OF ETHICS

JPCS has established the following Code of Ethics and requires its observance as a prerequisite for continued membership and affiliation with the organization. Each member must recognize that acceptance to the organization is a privilege that must be earned and maintained.



Members pledge to advocate, to adhere, and to fully support this Code of Ethics. JPCS members who willfully violate any principle stated in this Code of Ethics may be subjected to disciplinary action and will answer directly to the Junior Philippine Computer Society. Principles: To maintain the highest standard of professional conduct among its

members. Gives public assurance of ethical behavior among its members. Act honorably, honestly, justly, responsively and lawfully. Protect the organization’s interest with pride and honor.

Excerpt: I will use my special knowledge and skills for the benefit of the public. I will serve my school, mother organization and colleagues with integrity,

subject to an overriding responsibility to the public interest, and I will strive to enhance the competence and prestige of the organization.

I will not engage in or be a party to unethical or unlawful acts that negatively affect the community, my professional reputation, or my organization.

I will refrain from any activities that might constitute a conflict of interest or otherwise damage the reputation of the school or the organization.



SECTION I JPCS MEMBERSHIP GENERAL INFORMATION

School Affiliation Requirements

1. Must be a college or university that is recognized by the Commission on Higher Education (CHED), or Department of Education (DepEd).

2. Must have an accredited I.C.T. related course. Example: BSIT, BSCS, BSIM, BSECE, BSCoE or BSCpE, ACM or others alike.

3. Must create an JPCS Local Chapter composed of at least 20 Members which includes it’s Local Chapter Officers OR affiliate an existing ICT related school organization to JPCS.*

4. The Aspiring JPCS Local Chapter must designate a JPCS Adviser with the basic requirement of being a member of the School Admin or Faculty.

5. Must pay the membership dues by depositing to the JPCS National Bank Account. These dues are the following:

a. Chapter Activation: P 1,000.00 b. Individual Membership Fee: P 50.00 x Number of Members

6. Must submit ONLINE or PERSONALLY to the JPCS National Board the following requirements: a. Application Form/Letter duly signed by the School President OR College Dean OR Dean

of the Student Affairs** b. Fully Accomplished Membership Information Database (M.I.D.) ***** c. School Activity Calendar *** d. Fully Accomplished Deposit Slip Form ** & ****

Student Membership Requirements

1. Must be a college student until July of the following year. 2. Must remit their Membership Form to the Local Chapter Officers.** 3. Must pay/remit to the Local Chapter Officers the Individual Membership Fee of P50.00.

*If in case there is an existing computer organization and the school do not allow another computer organization to exist, the organization can add “JPCS” to its name or include “an affiliate of JPCS” after the name of the organization. The president of the existing computer organization shall also be the head of the JPCS chapter. All officers of the said organization must also be a member of JPCS. **The Template for these documents are attached in the Membership Documents, the file is downloadable in the JPCS Website. File is also located in the Appendices Section of the Membership Primer. ***School Activity Calendar must be approved by the Office of the Student Affairs, must be submitted in spreadsheet/excel form. **** The deposit slip form must include the Original Deposit Slip (the bank transaction form). ***** The MID must include all the necessary information. Lack of data may result to the deferment or even cancellation of the local chapter’s affiliation/membership. Correct data must also be encoded based on the individual membership forms submitted. The MID is located in the Essential Files Folder.



SECTION II JPCS FORMS & DOCUMENT REQUIREMENTS

This section explains the necessary documents and folders for the JPCS membership. These documents are either attached to the Invitation Email sent to you by the Membership Directorate of JPCS or can be downloaded via the JPCS Website. The file may also be requested from any JPCS National or Regional Officers. The File name of the compressed Membership Files is: JPCS_Membership.zip The JPCS_Membership.zip includes the following files folders:

Files and their explanation:

This is the invitation letter sent to all schools and JPCS chapters. The letter has the basic information for JPCS Membership. It also explains the attached files and their use.

Under this folder are the 2 basic information guide of the organization. The JPCS Membership Primer and the JPCS 2009 Constitution and By Laws

Files under the folder Info Docs

The JPCS National Constitution and By Laws are the fundamental rules, laws and regulations. This includes the governing protocols and procedures of the organization.

The JPCS Membership Primer is a handbook that contains rules and guidelines on how to Organize and manage a JPCS Local Chapter Organization. It’s all about JPCS Membership.

A. JPCS_Membership.zip (Main File)

a. Invitation Letter/Read Me First (Word Document) b. Info Docs (Folder)

b.1. JPCS Membership Primer (pdf) c. Essential Files (Folder)

c.1. Chapter Application Letter (pdf) c.2. Individual Membership Form (pdf) c.3. Membership Information Database (MID) (Excel Worksheet) c.4. Deposit Slip Form (pdf)



This folder contains the necessary files and forms to activate you chapter to the JPCS Nationals. These are the files needed to be submitted to the membership committee. Please READ the Step by Step section of the JPCS Membership Primer.pdf so as to know how to use/fill up the documents.

Files under the folder Essential File

This is the sample letter of request to activate a local school JPCS chapter. This must be printed out on the local school chapter’s letterhead.

This is the basic membership form of the JPCS Nationals. All members should submit it to the local chapter officers. Local Chapter officer are the ones to KEEP it. It is the property of the LOCAL SCHOOL CHAPTER.

This Excel File contains the VITAL information about your Chapter and your members. It is necessary to fill up all SHEETS, and all the columns about the members. The Name, Bdate and EMAIL are the MOST important. Leaving them blank especially the name and bday would defer the release of the ID cards of your chapter. It has 3 worksheets in it.

This form must be printed out, completely filled up and attach in it is the Original Deposit Slip for the payments made. This is one of the vital files for chapter membership.

The proceeding sections of the Membership Primer will explain in detail on how to answer/fill up the documents stated above. For further clarifications, feel free to ask the Membership Directorate or any JPCS National Officer.



SECTION III MEMBERSHIP INFORMATION DATABASE (M.I.D.)

The Membership Information Database or MID is the most vital file needed for the JPCS Membership. It includes all the information of a local school chapter. These information ranges from the School’s contact information, address and admin, as well as the local chapter officers’ information. But most important is the sheet for the membership information or members’ database located in this file. Without these necessary information the School’s Membership affiliations process can be cancelled. It is indeed important to read this section of the primer to fully understand the MID and how to encode your schools information and members data in it so as to complete your chapter membership affiliation. The MID

This is the appearance of the MID, it is in excel form for easier use and encoding. The MID is composed of 3 Main Sheets namely: 1. Chapter Information // 2. Members Database // 3. Logo (Please browse all of these sheets for further understanding) First Part: The Chapter Information Sheet a. The Chapter Info Sheet includes all data/info about the School/College/Institution/University of the

aspiring JPCS Local Chapter. This in turn must be filled up completely.

These are the 3 Main sheets of the MID



b. Included in the sheet is the school admin/adviser contact info and address so that the JPCS Nationals can contact immediately the local chapter for announcements concerning JPCS. The part of the Adviser’s Detail is a vital requirement, without it the chapter affiliation can be cancelled.

c. On the lower part of the sheet is the LOCAL CHAPTER OFFICERS INFORMATION table. Fill up all the necessary information from the name up to the contacts so that the National Board can acknowledge all the local chapter officers that were elected in your respective schools. Remember to also INCLUDE the names of those officers in the proceeding sheet which is the Members Database.

d. On the lowest part of the sheet is the Encoding Data Table, leave this blank for the National Board.

This is to be encoded by the National Director for Membership. Second Part: The Members Database Sheet a. The Members Database Worksheet is composed of 13 columns of different fields. These columns

are the data/information of each chapter student member. These are the fields in the Members Database: NUMBER, LASTNAME, FIRSTNAME, MIDDLE Initial, BDATE, COURSE, YEAR LEVEL, ID NUMBER, EMAIL ADDRESS, RESIDENCE ADDRESS, TEL No., CP No., and the DREAMSPARK.

b. The local chapter Membership officer must be the one to encode/fill up the Members’ Database. The records must be based on the individual Membership form answered by each student member. The Chapter President must ensure that there are no Misspelled names, incorrect birthdays and no other false information encoded in the worksheet. This is to ensure that the Names and data printed in the ID, Certificates etc are correct.

c. Fields such as NUMBER, ID NUMBER and DREAMSPARK should not be edited or in anyway encoded. If the field Number has reached 150, that’s the time when you can add or continue the numbering. As for the ID Number and Dreamspark, the National Membership Director is the one to encode such fields.

d. Reminder: Once the requirements are submitted the data encoded in the Member Database is the data to be used for ID printing. If in any case the name in the ID is misspelled, the primary reason may be the Members’ Database, the National Board would not be liable to this. For further information about this condition read the Section about ID Cards.



Third Part: The Logo Sheet This part is simply where the School Logo and the Organization Logo must be attached. Simply paste the copy of your School Logo as well as the Local Chapter/Society Logo (if there are any) in this worksheet. Please limit the file size of your logo, it must not be too big or too small.

SECTION IV FEES AND DUES

As prescribed by the National Board and PCS, here are the necessary Fees and Dues that are needed to be remitted to the National organization. PROCEDURES

a. Local Chapter officers are the ones to collect the fees from their local chapter members.

b. For New Schools (Schools that are new to the organization or has not yet been affiliated as a local JPCS Chapter) must pay the ACTIVATION FEE which costs: P 1,000.00 TOGETHER with the accumulated MEMBERSHIP FEES which costs: P50.00 per member. All in all the chapter must have P1000,00 + (P50.00xNumber of Members) ready for their Membership Payment.

c. For former schools that are already JPCS Chapters (Schools that are renewing their chapter

affiliation) must pay the RENEWAL FEE which costs: P 1,000.00 TOGETHER with the accumulated MEMBERSHIP FEES which costs: P50.00 per member. All in all the chapter must have P1000,00 + (P50.00xNumber of Members) ready for their Membership Payment. Renewing schools must reach the Renewal Period as prescribed by the National Board.

d. All the fees collected by each local chapter must remit it to the National Board thru the JPCS

National Bank account. The JPCS Bank account information are as follows:

Bank of the Philippine Islands (any branch) (Savings) Account #: 0071-0335-97 Account name: Philippine Computer Society PCS

e. The Local Chapter Finance Officer/President may also remit to the DIRECTLY National Director

for Finance but must inform the National Board ahead of time. It is highly recommended to remit through the National Bank account to ensure safety for both parties (the local and the national).

f. It is necessary to KEEP the Deposit Slip or Bank Transaction Slip as evidence of payment. It is also

needed to be attached in the Deposit Slip Form, a requirement to be submitted for the Membership process.



Fig. 1. Sample Deposit Slip

g. For information about the payment confirmation and receipts kindly read through Section VI.



SECTION V STEP BY STEP MEMBERSHIP APPLICATION/RENEWAL PROCESS FOR NEW SCHOOLS

How to be A Member? How to Renew a JPCS Chapter? Listed below are the NEW Procedures on how to ACTIVATE or RENEW a JPCS Local Chapter for your College/University/Institution. Please follow these procedures carefully for a hassle free membership process. Upon Receiving OR Downloading the JPCS_Membership.zipz kindly browse all the files included. Read first the READ ME FIRST(Invitation Mail) document and follow the procedures. 1. The JPCS_Membership.zip contains all the necessary files about JPCS and its activation for your local

chapter. YOU NEED TO CONFIRM that you have accepted/downloaded the membership files and that your chapter/school is aspiring to be an affiliated chapter. Confirm by REPLYING to the EMAIL message or SMS the Director for membership. The SMS or Email should contain the ff: (confirmation) a. YES, I have received the JPCS Invitation to become a member. b. (List your school’s name, your contact number).

Example of Confirmation for Invitation: YES, I have received the JPCS Invitation to become a member Name: Mr. Michael S. Javier Pamantasan ng Lungsod ng Maynila 09221234567 Have it sent to: membership.jpcslive.net or SMS 09228534173 Address it to Mr. Kelly Maniego – Nat’l Dir. Membership

2. PROCESS THE NECESSARY PAPERS and PAY THE FEES: Such as

A. Chapter Activation Letter – Have this document completely filled-up and signed by the authorized personnel. Scan it and have it Ready to be sent.(1st File to Ready) B. Members Information Database (MID)– after forming a LOCAL CHAPTER composing of at least 20 members, OBTAIN ALL the necessary information needed by the Members Database. This database is needed by the National to provide each member of an ID number for Perks and Privileges. Provide ALL the CORRECT information of your chapter member, THE NATIONALS is not liable for any MISSPELLED NAMES provided in your database. Ready the excel file database. (2nd File to Ready) C. PAY THE NECESSARY FEES – each NEW Chapter must pay the necessary fees for its activation. Listed below are the following fees: a. CHAPTER ACTIVATION/RENEWAL FEE- P 1,000- the chapter only pays this ONCE a year. b. MEMBERSHIP FEEs – P 50 (per member) – fifty pesos per member



Example: A chapter with 50 members must pay: Chapter Activation/Renewal fee P 1,000.00 Membership Fee(50X50) P 2,500.00 ------------------------------------------------------------------------- TOTAL PAYMENT NEEDED P 3,500.00 ALL PAYMENTS MUST BE MADE THRU BANK DEPOSITS, Payments are done by depositing the required amount to the following Bank Account: Bank of the Philippine Islands (any branch) (Savings) Account #: 0071-0335-97 Account name: Philippine Computer Society (PCS)

DO NOT FORGET TO KEEP THE DEPOSIT SLIP, This will certify that your chapter has done the necessary payments. D. AFTER PAYING THE NECESSARY FEES: Attach the Deposit Slip to the printed DEPOSIT SLIP FORM. Fill up all the needed information in the Slip form then Scan it. Ready the image file of the deposit slip form. This will be the THIRD file needed. (3rd File to Ready) E. READY YOUR SCHOOL CALENDAR: Ready your official school activity calendar (4th File to Ready) 3. Now that you have all the Documents READY (all three of them) have it sent to the email address

below. Attach such files in your email:

[email protected]

The SUBJECT LINE should be: CHAPTER ACTIVATION<name of school> example: CHAPTER ACTIVATION – UST The message box MUST contain the following: a. The name of the Contact person(the one who is sending the email with attachments) b. Contact number of the person, provide alternative persons to contact as well c. School d. Date sent and time example: Name: Mike S. Dela Cruz 09221234567 – Chapter President Other Contacts: Ms. Antonette Mallari – VP 09161234567 School: UST Date: July 11, 2009 ( 3PM )

mailto:[email protected]



4. Now that the FILES have been sent, UPDATE the membership director RIGHT AWAY thru SMS, that all the needed files has already been sent. SMS on this number 09228534173 Address it to Mr. Kelly Maniego – Nat’l Dir. Membership

5. The membership director would then REPLY to your EMAIL (the one with the attached FILES), confirming that your chapter documents have been received and now under process of approval.

6. PROCESSING: After 5-7 days you will receive updates regarding your application, if there are any problems the Dir. Membership would consult you ASAP to provide its solution. If there are no problems and deficiencies in your chapter documents, your chapter will then receive confirmations and certifications from the National Board. For more information regarding the confirmations, read through the Confirmation Sections of the Primer.



SECTION VI CONFIRMATIONS AND MEMBERSHIP CERTIFICATIONS

A. CHAPTER CERTIFICATION After completing the Membership Activation or Renewal Process, the National Director for Membership will issue to your Local Chapter a confirmation email. This confirmation email includes minimal information about you local chapter and your School Code. This confirmation email has an attachment of Chapter Confirmation Document (pdf). It also details the payment transaction of the local chapter. This is evidence that your chapter has completed the membership procedure and has paid all the necessary dues. B. ID CLAIM FORM This will be issued to all Accredited local chapters whenever their ID Cards are ready for distribution. Expect the release of the ID Claim form before the National General Assembly. It is a 2 page form, have it printed and filled up. Present it to the Membership/ID Officer during the G.A. to get your school/chapter’s ID Cards. For more information, proceed to Section IX ID Claiming Procedures. C. CHAPTER CERTIFICATION During the General Assembly, the National Board will present to all the Accredited Local Chapters a Certificate of Membership. It may either be a Plaque or Framed Certificate. This is the official proof of chapter affiliation for that fiscal year. It will be awarded during the recognition ceremonies of the General Assembly. D. PAYMENT CERTIFICATION AND ACKNOWLEDGEMENT RECEIPT The National Director for Finance shall issue a Payment Certification Document (pdf) to all accredited local chapters 2 weeks after the completion of their membership process. However this is not the Official Acknowledgement Receipt. The AR must be issued personally and can be obtained during the GA or by attending national meetings. For further information about payments, one can inquire thru the National Director for Finance.



SECTION VII

MEMBERSHIP PERKS AND PRIVILEGES

PERKS & BENEFITS OF BEING A MEMBER AND CHAPTER The Junior Philippine Computer Society (JPCS) is a National Student Organization

consisting of different Colleges and Universities within and outside Metro Manila. We are the official student organization of the premier organization for I.T. professionals in the country, Philippine Computer Society (PCS).

Membership in the Philippines’ Premier National Student Organization for future ICT and Computer Professionals

FREE MICROSOFT Installers Via JPCS Live DreamSpark™

Useful credentials in bio-data of fresh graduate

Provides guided extracurricular activities and complementary training /seminars

Link to the Philippine Computer Society for Graduate Students

Job placement activities

Availment of PCS-sponsored scholarship program

Competing in inter-school IT contests

Invitation to Inter-school activities

Industry linkages through JPCS corporate partners

Venue for applying their theoretical knowledge

Development of leadership abilities

Lifelong friendships developed within and across school boundaries



JPCS OFFICIAL PARTNERS

JPCS AFFILIATIONS



SECTION VIII ID CARD CLAIMING PROCEDURES

1. All Accredited chapters that have completed the membership process and paid all the necessary

dues will receive their ID Claim Form (pdf) before the National General Assembly. The GA is the event when the National Board releases all the ID Cards to all JPCS Chapters.

2. Completely fill up the necessary Data on the ID Claim form and have it presented to the Membership Officers on the GA. They are the ones to verify the document and are the ones to release your chapter/schools ID Card.

3. Only 1 representative must claim the IDs, preferably the Chapter President. Also have supporting documents ready such as School ID or any Valid ID for personal verification as well as the Deposit Slip for counterchecking.

4. The National Officers in charge with the ID Cards shall count the ID Cards in the presence of its local chapter representative before releasing it to the local chapter for verification.

5. After receiving the ID Cards, please verify the Names if Possible. If there are misspelled names, report it immediately to the JPCS National Director for Membership. He will then verify the misspelled name thru the Database that each local chapter had submitted during the membership process.

6. If the misspelled name is due to the DATA in the Members Database, the National Organization would not be held liable for the replacement of the ID Card. The Local chapter has the option of requesting to the Membership Director a REPRINT of the Misspelled ID Card(s) provided that the Local chapter must pay the ID Reprint Fee. This fee is set by the National Membership Director and must not be of equal or greater price as of the Membership fee. (It must be Lower than P50.00)

7. Reprinted ID Cards would be released at least a month after the request of reprint. The Local

chapter officer is informed ASAP to claim the ID’s once it is done. It may be claimed by attending the weekly Sunday meetings of the National Board. In the event that the chapter is not located in NCR, the chapter may request that the reprinted ID’s be couriered/delivered. In this case the payment for the delivery service must be shouldered by the Local Chapter.

8. If in any case the fault in the misspelled names is due to the printing of the National Board, it is the duty of the organization to reprint the ID Card(s). Once ready for claiming, a representative form the membership committee shall deliver it to the chapter’s school (if it is located in NCR). In the event that the chapter is not located in NCR, the reprinted ID’s shall be couriered/delivered and the delivery cost is shouldered by the National Board.



SECTION IX ADDITIONAL MEMBERS

General Guidelines A Local Chapter may only add members ONCE. Meaning that the chapter may only submit to the national board a Second batch which shall be considered as the FINAL Additional Members for the current fiscal year. The procedures are the same as of activating or renewing a local chapter. Simply submit the Membership Information Database Batch 2 together with the Deposit Slip Form to the membership email. In the event that the Local Chapter still wishes to add more members even if they have already sent the second batch, the local chapter president must write a Request Letter addressed to the JPCS National Director for Membership. This request letter must properly detail the reason(s) of adding additional members, the number of members and must be signed by the local chapter adviser. Failure to comply with the guidelines set in adding additional members would result to the cancellation of the process of adding new members. For further guidelines and clarification, feel free to ask the Directorate for Membership.

[email protected]



SECTION X INQUIRY AND FOLLOW UP

For further assistance regarding your chapter membership, feel free to ask the membership director thru the email address provided below:

[email protected]

Kindly follow the email rules so that the Director can respond to your query as soon as possible. EMAIL_SUBJECT Rules (Please follow these):

1. Inquiries Subject line of email should be [Inquiry]: Name of Chapter Contents:

INQUIRY: briefly discuss your problem/question

Closing line: Full Name Position - Chapter/University Contact Information (contact number, email address)

2. Follow-up Subject line of email should be [Follow-up]: [Inquiry] chaptername, date (when you first

reported an issue) Contents:

FOLLOW-UP: briefly discuss your report that was unanswered/ not satisfied with results

Closing line: Full Name Position - Chapter/University Contact Information (contact number, email address)

3. Feedback may be used by National Officers to give feedback to chapters which requirements are

incomplete Subject line of email should be [Feedback]: chapter name (addressed to), concern (Chapter

Requirements) To respond, just plainly reply to the email

-A1-


MEMBERSHIP FORM

Name of School: _______________________________________________________________________ SURNAME:

FIRSTNAME/GIVEN NAME:

MIDDLE INITIAL: _____ DATE OF BIRTH (MM-DD-YY): ___________________________ COMPLETE ADDRESS: ___________________________________________________________________ _____________________________________________________________________________________ EMAIL ADDRESS:

CONFIRM EMAIL ADDRESS: (PLEASE RE-WRITE YOUR EMAIL ADD)____________________________________________

CONTACT NUMBERS

-

Mobile Number Telephone/Landline Number COURSE: ______________________________ YEAR GRADUATING: ______________________ WORK OR OJT EXPERIENCE: ______________________________________________________________ _____________________________________________________________________________________ IT SKILLS: _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ REASONS FOR JOINING JPCS:_____________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ SIGNATURE: ________________________ DATE: _________________________________

1 X 1

PICTURE

-A2-

CHAPTER ACTIVATION/RENEWAL REQUEST FORMAT (Note: Use letterhead of school without above form title)

Date: _____________________

National Director for Membership

Junior Philippine Computer Society

Subject: Chapter Activation[ ] or Renewal [ ]

Dear Sir:

We would like to submit our request to <ACTIVATE a JPCS chapter in our school

/RENEW our school chapter’s JPCS membership>. Attached herewith is the list of officers

and members. Details of our request are as follows:

Name of Chapter: _______________________________________________________________

Official Address: _______________________________________________________________

______________________________________________________________________________

Name of Adviser: _______________________________________________________________

Email Address: _____________________________ Mobile: ____________________________

Brief Description of Previous JPCS Involvement in School (if any) _______________________

_____________________________________________________________________________

_____________________________________________________________________________

Elected Officers (name, course, year):

President : _____________________________________________________________________

Vice President : ________________________________________________________________

Secretary : ____________________________________________________________________

Treasurer : ____________________________________________________________________

Dir-Membership : _______________________________________________________________

Dir-PR : ______________________________________________________________________

Dir-Projects : __________________________________________________________________

Auditor : ______________________________________________________________________

Note: Revise or Add New Position/Titles if Necessary

School Authorizing Official:

(Signature over name): ___________________________________________________________

Position: ____________________________________________ Contact No., Fax: _____________________________________

-A3-

DEPOSIT SLIP INFORMATION SHEET Please have this printed and answer all the given fields

School/Chapter Name: _________________________________________________________________ DEPOSIT INFORMATION: Total Number of Members: ___________________ New Chapter [ ] Old Chapter [ ] Amount Deposited: PhP ______________________ Date & Time of Deposit: __________________ Bank/Branch where deposit was made: ___________________________________________________ Name of the Depositor: ________________________________________________________________ Position in JPCS: ____________________________ Contact Info: ___________________________ Email Address: _____________________________ Signature: _____________________________ COMPUTATION: Number of Members: _____ x 50 Pesos = Php_____________________ Chapter Activation [ ]/ Renewal [ ] Fee: Php_____________________ Total Amount Deposited: PHP_____________________

(Attach Deposit Slip Here) Deposit slip must be clear and readable

* SAVE THIS AS – DEPOSIT SHEET_{Name of School}

Example: Deposit Sheet_Mapua


-A4-

PROJECT PROPOSAL FORMAT (Note: Use letterhead of school without above form title)

Date Filed: <date>

National Board of Directors

Junior Philippine Computer Society

National Capital Region

PROPOSED PROJECT: <name of the project including theme if any>

Proposed Date: <date> Proposed Time: <time>

Proposed Venue: <venue and address>

Objective: <state objective of project>

Project Description: <project description, intentions, etc.>

Beneficiary: <if any>

Participants: <list of participants, schools involved, individuals, etc.>

Special Guests: <if there is any>

Name:

Company:

Position:

Prepared by:

_____________________

<designation>