Members’ MeetingMay 11, 2011

TonightTonight’’s Agendas Agenda• Board Welcome – Bernard Putz – Vice

President• Academic Year Review – Hans Peter Metzger• Facilities Committee – Laura Vaughan• Policy Committee – Kristen Hughes• Marketing Update – Bernard Putz• Fund Raising Update – Indra Pachtner• Financial Report – Allison Marakovic

20102010--11 Academic Year Review11 Academic Year Review

1.Enrollment Growth

2.MYP Launch

3.School Sports SSIL

4.WASC Accreditation

5.Academic Program and ISA Results

6.Rich Extra-Curricular Program and School- wide Activities

Enrollment - Students per Day

0

60

120

180

240

300

2005

/06 18

520

06/07

214

2007

/08 2

4320

08/09

282

2009

/10 28

420

10-11

294

2011

-12 3

14

kids

per

day

Middle ScGrade ScPre School

Daily Enrollment CapDaily Enrollment Cap

300

Launch of MYP 2010Launch of MYP 2010--1111

32 is record enrollment in MS

School Sports SSIL

WASC Accreditation

The students are delightful citizens, eager learners who are very happy with their nurturing and safe environment. They constantly demonstrate their intense curiosity by developing many questions about the topics being studied. They embrace and exemplify the characteristics of the IB Learner Profile.

Academic ProgramInternational School Assessment (ISA)

Stanford Achievement Test 10 (SAT 10)

DSD Diploma

AATG German Test

ISA 2010-11InternationalAve. Grade 3

GAIS Ave.Grade 3

InternationalAve. Grade 5

GAISAve. Grade 5

MathematicalLiteracy

321 378(358)

420 471(497)

Reading 262 337(290)

375 447(428)

WritingNarrative

377 406(362)

456 487(488)

WritingExposition

401 423(422)

472 489(464)

168 schools from 56 countries with 4,400 students per grade

GAIS Graduates

• Gymnasium in Switzerland• French American International School IB• Sequoia High School IB• Gymnasium in Germany• Menlo Atherton High School• Gunn High School

Extra Curricular Program and Extra Curricular Program and ActivitiesActivities

38 Extra curricular course offerings325 Students enrolled in extra curricular

programs5 Hort sections with 6 staff91 Outstanding field class trips to support

the academic program (3 overnight)56 Activities to enrich the program and

support school community building

Projects & Improvements:New Portable near tennis courts (Easter Break)Parking lot & Playground re-surfacingAdd new play area near gymMiddle School Common AreaAdd Gym EquipmentOutdoor/Indoor lighting and painting buildingsOffice make-over*** New playground

Neighborhood Relations City of Menlo Park & Community Sports Leagues Relations Elliott Drive Traffic Study

• Projects & Improvements:– Add Volleyball court – Middle School: install shade, additional lockers and

bleachers– Improve outdoor/indoor lighting– **New Playground near tennis court

• Long-term Strategy:– Continue to work with MPSD– Maximize use of campus– GAIS Enrollment Growth to 330 Students

• Today GAIS has a limit of 300 daily students per City of Menlo Park– Already Reached Limit for 2011-12 School Year– Need to increase limit asap to allow within-year growth in

2011-2012 and for 2012-13 • GAIS applied to City for increase to cap in Feb 2011.

City requested GAIS withdraw the application, perform a traffic study, and resubmit.

• GAIS will resubmit Formal Application to City to increase enrollment limit to 330 in Summer 2011. Work towards approval in Sep/Oct.

• Approval of an increase to the limit is not guaranteed

• GAIS needs to:– Work with neighbors– Follow City rules:

• No Parking on Elliott Drive, or any surrounding streets• Continue to do “Traffic Duty” and speed control

– Perform Formal Traffic Study (starts May)– Develop a Trip Reduction Program to reduce car trips to

campus– Show to City that increasing GAIS students will not increase

traffic on Elliott & in Willows neighborhood• Currently Willows already near maximum traffic capacity

• Less Cars = More Kids

GAIS required to develop a Trip Reduction Program by Fall 2011◦

Limit the number of cars driving on Elliott Drive by….

Increase Carpooling to GAIS

Share the School Bus in Menlo Park with Encinal

&

Laurel for morning pickup & drop-off at GAIS

Shuttle Service to GAIS from local Caltrain

station

Vanpools

• Prove we can follow City rules:1. Park only in the lot (not Elliott Drive) (Ever. Even if

you get a tardy slip)2. Drive 15 mph on Elliott Drive

• Participate in Developing Trip Reduction Program “Less Cars = More Kids”:1. Complete Parent Survey (May 12-19th)2. Provide feedback on carpooling, bus and Caltrain

shuttle service as an alternative to driving to GAIS:• June Parent Rep Meeting• Roundtable discussion in June• Email Peter or myself

(lvincentvaughan@yahoo.com)

19

Policy Committee

Absentee Voting: Soliciting Feedback Pros: •Increased participation in board election voting•Increased sense that the board represents all parent Members•Increased ability to reach quorum•Other?

Cons:•Possible decline in Members’ meeting attendance •Other?

GAIS Marketing

• Achieved enrollment targets

Going Forward

• Continue to build GAIS’ reputation and brand

• Clarify positioning/messaging for GAIS, preschool, elementary, and middle school

• Shift marketing $$ out of print into online

o ~ 80% of inquiries come from “word of mouth” and website

• Redesign parent and student survey, add teacher survey

• Streamline marketing processes and file management

o Building an integrated marketing calendar for 2011/12

• Conduct exit interviews with select parents

Fund Raising

• Annual Fund result: $130.000

• Save-the-date: Next Fundraiser Party October 22, 2011@Faultline Brewery in Sunnyvale

2222

10/11 Budget10/11 Budget 10/11 Forecast10/11 Forecast VarianceVariance

Revenues:Revenues:TuitionTuition $3,449$3,449 $3,493$3,493 $44$44FundraisingFundraising $138$138 $205$205 $68$68

Rental Income/OtherRental Income/Other $68$68 $125$125 $57$57Total RevenuesTotal Revenues $3,655$3,655 $3,823$3,823 $169$169

Expenses:Expenses:PeoplePeople $2,613$2,613 $2,643$2,643 $30$30FacilitiesFacilities $498$498 $498$498 $0$0School ExpensesSchool Expenses $195$195 $195$195 $0$0Fundraising ExpenseFundraising Expense $34$34 $34$34 $0$0Marketing & PRMarketing & PR $40$40 $40$40 $0$0G&AG&A $210$210 $244$244 $33$33

Total ExpensesTotal Expenses $3,590$3,590 $3,653$3,653 $63$63

Net from OperationsNet from Operations $65$65 $170$170 $105$105

2323

10/11 Forecast10/11 Forecast11/12 Preliminary 11/12 Preliminary

BudgetBudget

Revenues:Revenues:TuitionTuition $3,493$3,493 $3,886$3,886FundraisingFundraising $205$205 $148$148

Rental Income/OtherRental Income/Other $125$125 $102$102Total RevenuesTotal Revenues $3,823$3,823 $4,136$4,136

Expenses:Expenses:PeoplePeople $2,643$2,643 $2,899$2,899FacilitiesFacilities $498$498 $537$537School ExpensesSchool Expenses $195$195 $223$223Fundraising ExpenseFundraising Expense $34$34 $44$44Marketing & PRMarketing & PR $40$40 $35$35G&AG&A $244$244 $248$248

Total ExpensesTotal Expenses $3,653$3,653 $3,986$3,986

Net from OperationsNet from Operations $170$170 $150$150

24242424

Financial TrendsFinancial Trends

0500

10001500

20002500

30003500

40004500

2007/08 2008/09 2009/10 2010/20112011/2012

$ Th

ousa

nds

RevenuesExpensesNet

Preliminary

BudgetForecast

Forecast

Thank You!