MELSA BOARD OF TRUSTEES and ADVISORY …MELSA BOARD OF TRUSTEES and ADVISORY BOARD JOINT MEETING AGENDA THURSDAY, MARCH 19, 2015 Noon - 2:00 P.M. MCIT Building (See attached directions)

MELSA BOARD OF TRUSTEES and ADVISORY BOARD JOINT MEETING AGENDA

THURSDAY, MARCH 19, 2015 Noon - 2:00 P.M. MCIT Building (See attached directions)

I. CALL TO ORDER (Chair Gayle Degler) II. INTRODUCTIONS

III. PUBLIC COMMENT

IV. GUEST SPEAKER: Barbara Strandell, Executive Director Expectation Survey

V. CONSENT AGENDA

A. Approval of Agenda B. Approval of Meeting Minutes (January 15, 2015) C. Approval of Bills and Financial Statements

VI. DISCUSSION/ACTION ITEMS

A. 2014 Annual Report B. Fund Balance Assignments C. FY2015 RLTA Application D. Other

VII. REPORTS

A. Interim Executive Director’s Report B. 2014 Benefits to MELSA Member Libraries C. Other Staff, Team and MELSA Group Updates D. Other

VIII. ADJOURN

Next meeting: Thursday, May 21, 2015, Noon – 2 p.m., MCIT Building, Saint Paul.

MELSA Board of Trustees

Discussion/Action Items

Agenda Number: VI.A. Annual Report to the State

Meeting Date: March 19, 2015

Each year all libraries in Minnesota (including the regional library systems) are required to

submit an annual report to the State Library Agency by April 1. Final approval must be given by

the Board of Trustees. This document is attached for your review.

RECOMMENDED ACTION:

The MELSA Executive Director recommends that the Board of Trustees authorize the

submission of the 2014 MELSA Report to State Library Services in the Minnesota Department

of Education.

Motion By:

Seconded By:

Motion Approved:

Motion Language:

1

2014 MINNESOTA PUBLIC LIBRARY ANNUAL REPORT

Please complete your report using data/information for January 1, 2014 – December 31, 2014, unless otherwise specified. Financial data should be reported for the fiscal year which ended in calendar year 2014.

New indicates a data element that is new for 2014.

Please note that this document reflects the online submission data elements for both library administrative entities (headquarters) and library outlets (branches). There are some fields that request information at the administrative entity level only and some that request only library outlet information. Information entered at the outlet level will usually ‘roll up’ into a total for the administrative entity. When this is the case, the data element for the administrative entity data element will be locked. Data elements that collect outlet level information use an “m” as part of the field code (e.g. P06m).

Please contact State Library Services to update information in data elements that are pre-filled and locked.

GENERAL INFORMATION

Data Element

G01/G01m Library Name G02/G02m Regional System/Sequence Number G03/G03m Regional Public Library System G04/G04m Street Address G05/G05m Location is a change from previous year G06/G06m City G07/G07m ZIP Code G08/G08m Mailing Address G09/G09m City G10/G10m ZIP Code G11/G11m County G12/G12m Phone G13 Library Web Address G14/G14m Director’s Name G15/G15m Director’s Phone G16/G16m Director’s Extension G17/G17m Director’s E-mail Address

REPORT FILER - CONTACT INFORMATION

Question

G18 Name of Person Who Prepared the Public Library Report

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G19 Phone G20 E-mail

IMLS ADMINISTRATIVE ENTITY CODES

G21) Interlibrary Relationship Code G22) Legal Basis Code G23) Administrative Structure Code G24) IMLS Public Library Definition G25) Geographic Code G26) Did the legal service area boundary change?

PUBLIC SERVICES INFORMATION

Question

P01/P01m Population of the Legal Service Area P02/P02m Registered Users – Residents P03/P03m Registered Users – Reciprocal P04/P04m Total Registered Users – Automatic Tally P05 Last year Registered User Records Were Purged P06/P06m Visits P07/P07m Reference Transactions P08/P08m Annual Public Internet Computer Sessions P09/P09m Public Internet Computer Sessions Universe *P10 Wireless SessionsP11 ILL Provided to Other Libraries P12 ILL Received from Other Libraries

CIRCULATION

Question

P13/P13m Children’s Circulation P14/P14m Adult Circulation P15/P15m Other Physical Media Circulation (No Audience Designation) P16/P16m Total Physical Media Circulation P17/P17m Downloadable E-books and E-serials Circulation P18/P18m Downloadable Audio and Video Circulation P19/P19m Total Downloadable Circulation P20 Total Circulation

PROGRAMS

Question

P21/P21m Children’s Programs P22/P22m Young Adult Programs P23m/P23m Adult Programs P24/P24m Total Programs

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PROGRAM ATTENDANCE

Question

P25/P25m Children’s Program Attendance P26/P26m Young Adult Program Attendance P27/P27m Adult Program Attendance P28/P28m Total Program Attendance

PUBLIC SERVICE HOURS

Question

H01m Monday Hours H02m Tuesday Hours H03m Wednesday Hours H04m Thursday Hours H05m Friday Hours H06m Saturday Hours H07m Sunday Hours H08/08m Number of Public Service Hours in a Regular Week H09/H09m Number of Public Service Hours in a Seasonal Week H10/H10m Seasonal Dates H11m Number of Weeks Library is Open H12/H12m Total Public Service Hours per Year

FACILITIES

Question

F01 Central Libraries F02 Branch Libraries F03 Bookmobiles F04 Supplementary Services F05m Outlet Type Code

F06m Number of Bookmobiles (outlet) F07m Facility Type F08m Square Feet F09m Year Built F10m Latest Year Remodeled F11m Previous Year(s) Remodeled F12/F12m Staff Internet Computers F13/F13m Public Internet Stationary Computers F14/F14m Public Internet Mobile Devices for On-Site Use F15/F15m Total Number of Public Internet Computers/Devices F16m Fiber Optic to Library Building F17m Category 6 Wiring within Library? F18m Optimum Internet Download Speed for Public Computers F19m Typical Internet Download Speed for Public Computers F20m Optimum Internet Upload Speed for Public Computers F21m Typical Internet Upload Speed for Public Computers F22/F22m Number of Outlets with Wi-Fi Available to Public F23/Number of Outlets with a Meeting Room

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Question

F23m Meeting Room Available for Public Use F24/F24m Non-Library Sponsored Events

ASSISTIVE TECHNOLOGY

Assistive Technology

Magnifier Available? Optical Character Reader (OCR) Available? Page Turner Available? Screen-enlarging Software Available? Speech Input or Output (Screen Reader) Available? Other? Description

FULL TIME EQUIVALENT STAFF INFORMATION

Question

S01/S01m Total ALA/MLS Librarians S02/S02m Total Other Librarians S03/S03m Total Librarians S04/S04m Total Other Staff S05/S05m Total Paid Employees

PAY RANGES

Question Low Salary High Salary

S06 Regional Director S07 Library Director S08 Assistant Director S09 Branch Manager S10 Central Library Manager S11 Department Head S12 Other Librarian S13 Technology Support S14 Library Support Staff S15 Administrative Support Staff S16 Pages S17 Do Any Library Staff Belong to a Union?

LIBRARY COLLECTION

Question

C01/C01m Print Materials (Books and Periodicals) C02/C02m Audio Materials, Physical C03/03m Video Materials, Physical C04/C04m Multi-format Materials C05/C05m Other Physical Materials C06/C06m Total Physical Materials

C07/C07m Print Serial Subscriptions

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Question

C08/C08m Electronic Serial Subscriptions, Licensed Locally, Downloadable

C09 Electronic Serial Subscriptions, Licensed Regionally, Downloadable

C10 Total Electronic Serial Subscriptions C11 Electronic Books Licensed Locally C12 Electronic Books Licensed Regionally C13 Electronic Books Licensed Statewide C14 Total Electronic Books C15 Audio Downloadable Units, Licensed Locally C16 Audio Downloadable Units, Licensed Regionally C17 Total Audio Downloadable Units C18 Video Downloadable Units, Licensed Locally C19 Video Downloadable Units, Licensed Regionally C20 Total Video Downloadable Units C21 Databases Licensed Locally C22 Databases Licensed Regionally C23 Databases Licensed via Other Cooperative Agreement

C24 Total Licensed Databases, Local/Regional/Other Cooperative Agreement C25 Databases Licensed Statewide C26 Total Licensed Databases

POLICIES/PLANS

Question

D01 Strategic Plan D02 Disaster Plan D03 Policy Manual D04 Records Retention Schedule D05 Building Accessibility Plan D06 Technology Plan D07 Internet Acceptable Use Policy

OUTREACH SERVICES

Question

O01 Adult Basic Education O02 Adult Literacy Organization O03 Early Childhood Organization O04 Correctional Facility O05 Cultural Communities O06 Service to Homebound O07 School (K12) O08 Senior-Centered Organization O09 Workforce Development O10 Youth Development Organization O11 Other

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BOARD, FOUNDATION, FRIENDS

LIBRARY BOARD OF TRUSTEES - CONTACT INFORMATION FOR THE YEAR 2014 Question

I01 Trustee Name I02 Trustee Board Position I03 Trustee Mailing Address I04 Trustee Second Mailing Address I05 Trustee City I06 Trustee ZIP Code I07 Trustee Telephone I08 Trustee Term of Office Completion Year

LIBRARY FOUNDATION Question

I09/I09m Does This Library Have a Foundation? I10/I10m Foundation Name I11/I11m Foundation President's Name (For 2014) I12/I12m Foundation Mailing Address I13/I13m Foundation Second Mailing Address I14/I14m Foundation City I15/I15m Foundation ZIP Code I16/I16m Foundation Telephone

LIBRARY FRIENDS Question

I17/I17m Does This Library Have a Friends Group? I18/I18m Friends Group Name I19/I19m Friends President's Name (For 2014) I20/I20m Friends Mailing Address. I21/I21m Friends Second Mailing Address I22/I22m Friends City I23/I23m Friends ZIP Code I24/I24m Friends Telephone

FINANCIAL DATA

OPERATING REVENUE Question

LOCAL GOVERNMENT

City

R01) City Direct R02) City Indirect R03) City Operating Revenue Total County

R04) County Direct R05) County Indirect R06) County Total Other Local Government

R07) Other Local Government Direct

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Question

R08) Other Local Government Indirect R09) Other Local Government Operating Revenue Total R10) Total Local Government Operating Revenue STATE

R11) Arts & Cultural Heritage Fund R12) Regional Library Basic System Support R13) Regional Library Telecommunications Aid R14) Other State R15) Total State Government Operating Revenue FEDERAL

R16) Federal Library Services and Technology Act R17) Federal Direct R18) Federal Indirect R19) Total Federal Operating Revenue OTHER Regional System

R20) Regional System Direct R21) Regional System Indirect R22) Regional System Operating Revenue Total Multicounty, Multitype

R23) Multicounty, Multitype Direct R24) Multicounty, Multitype Indirect R25) Multicounty, Multitype Operating Revenue Total R26) Other Operating Direct R27) Other Operating Indirect R28) Other Operating Total R29) Total Regional; Multicounty, Multitype and Other Operative Revenue R30) Total Operating Revenue

OPERATING EXPENDITURES

PERSONNEL EXPENDITURES Question

E01) Salaries & Wages E02) Employee Benefits E03) Total Personnel Costs

COLLECTION EXPENDITURES Question

E04) Collection Expenditures Print Materials E05) Collection Expenditures Electronic Materials Electronic Books (E-books)

E06) Collection Expenditures Electronic Materials Databases E07) Collection Expenditures Electronic Materials Other Electronic Materials

E08) Collection Expenditures Electronic Materials Expenditures Total E09) Collection Expenditures Other Materials Audio& Video Physical Materials

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Question

E10) Collection Expenditures Other Materials Other Physical Materials E11) Collection Expenditures Other Materials Expenditures Total Collection Expenditures Physical Materials Total E12) Total Collection Expenditures

OTHER Question

E13) Other Operating Expenditures E14) Total Operating Expenditures E15) Expenditures Equal To or Less than Income?

CAPITAL REVENUE – DIRECT AND INDIRECT

Question

LOCAL

City

R31) City Direct R32) City Indirect R33) City Capital Revenue Total County R34) County Direct R35) County Indirect R36) County Capital Revenue Total Other Local Government

R37) Other Local Government Direct R38) Other Local Government Indirect R39) Other Local Government Capital Revenue Total R40) Total Local Government Capital Revenue STATE

R41) Library Construction Grant R42) Other State Capital Revenue R43) Total State Government Capital Revenue FEDERAL

R44) Federal Government Capital Revenue Library Services and Technology Act

R45) Federal Capital Direct R46) Other Federal Indirect Capital Revenue R47) Total Federal Government Capital Revenue OTHER Regional System R48) Regional System Direct R49) Regional System Indirect R50) Regional System Capital Revenue Total Multicounty, Multitype R51) Multicounty, Multitype Direct R52) Multicounty, Multitype Indirect R53) Multicounty, Multitype Capital Revenue Total R54) Other Capital Direct

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Question

R55) Other Capital Indirect R56) Other Capital Revenue Total R57) Total Regional, Multicounty Multitype and Other Capital Revenue R58) Total Capital Revenue

CAPITAL EXPENDITURES

Question

EC01) Total Capital Expenditures

IN-KIND OPERATING CONTRIBUTIONS

Question

R59) In-Kind Operating Contributions City R60) In-Kind Operating Contributions County R61) In-Kind Operating Contributions All Other R62) Total In-Kind Operating Contributions

IN-KIND EXPENDITURE AREAS

Question

EKA01) Personnel EKA02) Collection EKA03) All Other Operating Expenditures EKA04) Total In-Kind Operating Contributions

IN-KIND CAPITAL CONTRIBUTIONS

Question

R63) In-Kind Capital Contributions City R64) In-Kind Capital Contributions County R65) In-Kind Capital Contributions All Other R67) Total In-Kind Capital Contributions

Minnesota’s public library annual report is made possible, in part, by funding from the Minnesota Department of Education through a Library Services and Technology Act (LSTA) grant from the Institute of Museum and Library Services.

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1

2014 MINNESOTA PUBLIC LIBRARY ANNUAL REPORT

Please complete your report using data/information for January 1, 2014 – December 31, 2014, unless otherwise specified. Financial data should be reported for the fiscal year which ended in calendar year 2014.

New indicates a data element that is new for 2014.

Please note that this document reflects the online submission data elements for both library administrative entities (headquarters) and library outlets (branches). There are some fields that request information at the administrative entity level only and some that request only library outlet information. Information entered at the outlet level will usually ‘roll up’ into a total for the administrative entity. When this is the case, the data element for the administrative entity data element will be locked. Data elements that collect outlet level information use an “m” as part of the field code (e.g. P06m).

Please contact State Library Services to update information in data elements that are pre-filled and locked.

GENERAL INFORMATION

Data Element

G01/G01m Library Name G02/G02m Regional System/Sequence Number G03/G03m Regional Public Library System G04/G04m Street Address G05/G05m Location is a change from previous year G06/G06m City G07/G07m ZIP Code G08/G08m Mailing Address G09/G09m City G10/G10m ZIP Code G11/G11m County G12/G12m Phone G13 Library Web Address G14/G14m Director’s Name

G15/G15m Director’s Phone

G16/G16m Director’s Extension G17/G17m Director’s E-mail Address

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G19 Phone G20 E-mail

PUBLIC SERVICES INFORMATION

Question

P01/P01m Population of the Legal Service Area P02/P02m Registered Users – Residents P03/P03m Registered Users – Reciprocal P04/P04m Total Registered Users – Automatic Tally P06/P06m Visits P07/P07m Reference Transactions P08/P08m Annual Public Internet Computer Sessions P09/P09m Public Internet Computer Sessions Universe * P10 Wireless SessionsP11 ILL Provided to Other Libraries P12 ILL Received from Other Libraries

CIRCULATION

Question

P13/P13m Children’s Circulation

P14/P14m Adult Circulation P15/P15m Other Physical Media Circulation (No Audience Designation) P16/P16m Total Physical Media Circulation P17/P17m Downloadable E-books and E-serials Circulation P18/P18m Downloadable Audio and Video Circulation P19/P19m Total Downloadable Circulation P20 Total Circulation

PROGRAMS

Question

P21/P21m Children’s Programs P22/P22m Young Adult Programs P23m/P23m Adult Programs P24/P24m Total Programs

Question

G18 Name of Person Who Prepared the Public Library Report

REPORT FILER - CONTACT INFORMATION

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PROGRAM ATTENDANCE

Question

P25/P25m Children’s Program Attendance P26/P26m Young Adult Program Attendance P27/P27m Adult Program Attendance P28/P28m Total Program Attendance

PUBLIC SERVICE HOURS

Question

H01m Monday Hours H02m Tuesday Hours H03m Wednesday Hours H04m Thursday Hours H05m Friday Hours H06m Saturday Hours H07m Sunday Hours H08/08m Number of Public Service Hours in a Regular Week H09/H09m Number of Public Service Hours in a Seasonal Week H10/H10m Seasonal Dates H11m Number of Weeks Library is Open H12/H12m Total Public Service Hours per Year

FACILITIES

Question F05m Outlet Type Code

F06m Number of Bookmobiles (outlet) F07m Facility Type F08m Square Feet F09m Year Built F10m Latest Year Remodeled F11m Previous Year(s) Remodeled F12/F12m Staff Internet Computers F13/F13m Public Internet Stationary Computers F14/F14m Public Internet Mobile Devices for On-Site Use F15/F15m Total Number of Public Internet Computers/Devices F16m Fiber Optic to Library Building F17m Category 6 Wiring within Library? F18m Optimum Internet Download Speed for Public Computers F19m Typical Internet Download Speed for Public Computers F20m Optimum Internet Upload Speed for Public Computers F21m Typical Internet Upload Speed for Public Computers F22/F22m Number of Outlets with Wi-Fi Available to Public F23m Meeting Room Available for Public Use F24/F24m Non-Library Sponsored Events

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ASSISTIVE TECHNOLOGY

Assistive Technology

Magnifier Available? Optical Character Reader (OCR) Available? Page Turner Available? Screen-enlarging Software Available? Speech Input or Output (Screen Reader) Available? Other? Description

FULL TIME EQUIVALENT STAFF INFORMATION

Question

S01/S01m Total ALA/MLS Librarians S02/S02m Total Other Librarians S03/S03m Total Librarians S04/S04m Total Other Staff S05/S05m Total Paid Employees

LIBRARY COLLECTION

Question

C01/C01m Print Materials (Books and Periodicals) C02/C02m Audio Materials, Physical C03/03m Video Materials, Physical C04/C04m Multi-format Materials C05/C05m Other Physical Materials C06/C06m Total Physical Materials C07/C07m Print Serial Subscriptions C08/C08m Electronic Serial Subscriptions, Licensed Locally,

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BOARD, FOUNDATION, FRIENDS

LIBRARY BOARD OF TRUSTEES - CONTACT INFORMATION FOR THE YEAR 2014 Question

I01 Trustee Name I02 Trustee Board Position I03 Trustee Mailing Address I04 Trustee Second Mailing Address I05 Trustee City I06 Trustee ZIP Code I07 Trustee Telephone I08 Trustee Term of Office Completion Year

LIBRARY FOUNDATION Question

I09/I09m Does This Library Have a Foundation? I10/I10m Foundation Name I11/I11m Foundation President's Name (For 2014) I12/I12m Foundation Mailing Address I13/I13m Foundation Second Mailing Address I14/I14m Foundation City I15/I15m Foundation ZIP Code I16/I16m Foundation Telephone

LIBRARY FRIENDS Question

I17/I17m Does This Library Have a Friends Group? I18/I18m Friends Group Name I19/I19m Friends President's Name (For 2014) I20/I20m Friends Mailing Address. I21/I21m Friends Second Mailing Address I22/I22m Friends City I23/I23m Friends ZIP Code I24/I24m Friends Telephone DRAFT

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Minnesota’s public library annual report is made possible, in part, by funding from the Minnesota Department of Education through a Library Services and Technology Act (LSTA) grant from the Institute of Museum and Library Services.

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Discussion/Action Items

Agenda Number: VI.C. RLTA Application – FY2015

Meeting Date: March 19, 2015

Attached is the FY2015 Regional Library Telecommunications Aid (RLTA) application. This

application reflects the anticipated internet and data transmission costs for the library systems

for the period of July 1, 2014 to June 30, 2015. In prior years, the RLTA application was

received from State Library Services in September; the application for FY2015 was received

January 9 and due on February 6, 2015. MELSA has submitted the application to meet the

deadline, but review and approval by the Board of Trustees are needed to complete the

application process.

State Library Services has distributed two of four payments to the 12 regional systems based on

FY2014 costs. Regional systems have been notified that anticipated costs listed on the FY2015

applications received are significantly higher for some regional systems than in prior years,

impacting remaining grant payments for all systems. As indicated on the revised payment

schedule received from the State, also attached, MELSA’s FY2015 RLTA grant payments are

expected to be $381,323.16, down from $505,396.19 received for FY2014.

MELSA reimburses RLTA funds to the library systems in two distributions during the year after

final costs for the year are submitted and all grant funds are received.

RECOMMENDED ACTION:

The MELSA Board of Trustees approves the submission of the FY2015 RLTA application to the

Minnesota Department of Education – State Library Services.

Motion By:

Seconded By:

Motion Approved:

Motion Language:

MELSA FY15 RLTA Application

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4

567891011121314151617181920

21222324252627282930

A B C D E F G H I J K L M N

Regional Public Library System: MELSA

Final FY 2014 Cost

Hours Open to

the Public

E-Rate % Discount Year 2014

Bandwidth Available 6/30/2014

Anticipated Bandwidth

FY 2015

Line Lease and Maintenance,

Equipment and Installation Line Lease

Line Maintenance Equipment Installation

Participation Fees Total NOTES

Sites Eligible for RLTA:

Anoka County HQ (Blaine) 42.5 56% 100 MB 100 MB $26,234.06 $16,055.00 $16,055.00Northtown (Blaine) 51.0 56% 100 MB 100 MB $0.00 $5,225.00 $5,225.00Rum River (Anoka) 47.0 56% 100 MB 100 MB $14,400.00 $5,800.00 $5,800.00Centennial (Circle Pines) 45.0 56% 100 MB 100 MB $4,474.66 $4,900.00 $4,900.00Crooked Lake (Coon Rapids) 45.0 56% 100 MB 100 MB $14,951.67 $5,415.00 $5,415.00Johnsville (Blaine) 45.0 56% 100 MB 100 MB $5,533.15 $4,900.00 $4,900.00Mississippi (Fridley) 45.0 56% 100 MB 100 MB $7,123.64 $4,900.00 $4,900.00North Central (Ham Lake) 45.0 56% 100 MB 100 MB $6,166.87 $4,900.00 $4,900.00St. Francis 40.0 56% 100 MB 100 MB $6,528.99 $4,900.00 $4,900.00

Average E Rate Discount 56%ELIGIBLE SITE TOTAL 405.5 n/a n/a $85,413.04 $56,995.00 $0.00 $0.00 $0.00 $0.00 $56,995.00

Sites Ineligible for RLTA:

Average E Rate DiscountINELIGIBLE SITE TOTAL 0 n/a n/a $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Library System: Anoka County Library

Estimated Cost FY 2015

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31

32

333435363738394041424344454647484950

51525354555657585960


Final FY 2014 Cost

Hours Open to

the Public




FY 2015





Sites Eligible for RLTA:Chanhassen 58 42% 400 Mbps 400 Mbps $12,324.00 $11,297.00 $11,297.00Chaska 52 42% 400 Mbps 400 Mbps $12,324.00 $11,297.00 $11,297.00Norwood Young America 33 42% 400 Mbps 400 Mbps $14,391.00 $11,297.00 $11,297.00Victoria 40 42% 400 Mbps 400 Mbps $13,499.00 $5,135.00 $5,135.00Waconia 48 42% 400 Mbps 400 Mbps $14,359.00 $11,297.00 $11,297.00Watertown 32 42% 400 Mbps 400 Mbps $4,025.00 $11,297.00 $11,297.00Administration 40 42% 100 Mbps 140 mbps $6,600.00 $0.00 $0.00

Average E Rate Discount 42%ELIGIBLE SITE TOTAL 303 n/a n/a $77,522.00 $0.00 $61,620.00 $0.00 $0.00 $0.00 $61,620.00


Average E Rate Discount #DIV/0!INELIGIBLE SITE TOTAL 0 n/a n/a $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Estimated Cost FY 2015Library System: Carver County Library

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63

646566676869707172737475767778798081

82838485868788899091


Final FY 2014 Cost

Hours Open to

the Public




FY 2015





Sites Eligible for RLTA:Dakota Co. HQ (Eagan) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Farmington 48 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Galaxie (Apple Valley) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Burnhaven (Burnsville) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Heritage (Lakeville) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Pleasant Hill (Hastings) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Inver Glen (Inver Grove Heights) 48 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Robert Trail(Rosemount) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00Wentworth (West St. Paul) 58 52% 100 mbps 100 mbps $1,829.99 $1,860.00 $1,860.00South St. Paul 46 52% 100 mbps 100 mbps $0.00 $0.00 $0.00

Average E Rate Discount 52%ELIGIBLE SITE TOTAL 548 n/a n/a $16,469.94 $16,740.00 $0.00 $0.00 $0.00 $0.00 $16,740.00



Library System: Dakota County Library


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94

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Final FY 2014 Cost

Hours Open to

the Public




FY 2015






Augsburg Park 62 63% 20Mb 40Mb 6,344.00$ $7,050.00 $7,050.00Brookdale 69 63% 60Mb 100Mb 16,191.16$ $17,478.00 $17,478.00Brooklyn Park 62 63% 60Mb 60Mb 9,481.16$ $9,492.00 $9,492.00Central (6,090.00)$ $0.00 $0.00Champlin 48 63% 20Mb 20Mb 6,833.33$ $6,413.33 $6,413.33East Lake 62 63% 40Mb 40Mb 5,337.16$ $7,860.00 $7,860.00Eden Prairie 69 63% 60Mb 60Mb 16,191.16$ $16,092.00 $16,092.00Edina 62 63% 10Mb 20Mb 5,307.00$ $5,730.00 $5,730.00Excelsior 48 63% 20Mb 20Mb 4,096.50$ $3,882.67 $3,882.67Franklin 62 63% 40Mb 60Mb 5,337.16$ $8,088.00 $8,088.00Golden Valley 62 63% 20Mb 20Mb 6,836.16$ $6,413.33 $6,413.33Hopkins 62 63% 30Mb 40Mb 6,710.00$ $7,230.00 $7,230.00Hosmer 62 63% 40Mb 60Mb 5,337.16$ $8,088.00 $8,088.00Linden Hills 48 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00Long Lake 24 63% 20Mb 20Mb 4,096.50$ $6,240.00 $6,240.00Maple Grove 69 63% 30Mb 60Mb 5,011.00$ $8,484.00 $8,484.00Maple Plain 24 63% 10Mb 10Mb 10,805.11$ $10,987.20 $10,987.20Minnetonka 48 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00Nokomis 48 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00North Regional 62 63% 40Mb 60Mb 8,140.32$ $8,820.00 $8,820.00Northeast 48 63% 20Mb 40Mb 6,715.49$ $7,434.00 $7,434.00Osseo 24 63% 20Mb 20Mb 4,250.49$ $6,720.00 $6,720.00Oxboro 48 63% 40Mb 40Mb 9,980.56$ $11,230.80 $11,230.80Penn Lake 62 63% 20Mb 40Mb 4,728.67$ $7,050.00 $7,050.00Pierre Bottineau 48 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00Plymouth 69 63% 40Mb 40Mb 7,802.16$ $7,860.00 $7,860.00Ridgedale 69 63% 500Mb 500Mb 18,344.90$ $21,624.00 $21,624.00Rockford Road 62 63% 40Mb 60Mb 6,344.00$ $11,538.42 $11,538.42Rogers 48 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00Roosevelt 24 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00St. Anthony 48 63% 10Mb 20Mb 5,307.00$ $7,118.00 $7,118.00St. Bonifacius 24 63% 10Mb 10Mb 10,805.11$ $10,987.20 $10,987.20St. Louis Park 62 63% 20Mb 40Mb 6,715.49$ $7,434.00 $7,434.00Southdale 69 63% 60Mb 60Mb 16,191.16$ $16,092.00 $16,092.00

Library System: Hennepin County Library


Page 4 of 10


132133134135136137138139140141142143144145146147148

149150151152153154155156157158

A B C D E F G H I J K L M NSoutheast 24 63% 20Mb 20Mb 5,482.99$ $6,720.00 $6,720.00Sumner 48 63% 20Mb 40Mb 6,715.49$ $7,434.00 $7,434.00Walker 48 63% 20Mb 40Mb 4,218.88$ $7,434.00 $7,434.00Washburn 48 63% 20Mb 20Mb 6,715.49$ $6,720.00 $6,720.00Wayzata 48 63% 20Mb 20Mb 4,096.50$ $6,240.00 $6,240.00Webber Park 24 63% 10Mb 20Mb 5,205.69$ $5,295.00 $5,295.00Westonka 48 63% 10Mb 20Mb 10,832.23$ $11,606.93 $11,606.93Comcast Fees 30,634.29$ $40,275.60 $40,275.60111 Washington Data Center 1000mb 1000mb 74,108.00$ $52,144.00 $52,144.00VISI 1000mb 1000mb 26,712.00$ $26,712.00 $26,712.00*Internet - CL (85% library usage): $84,160.20 $84,160.20$84,160.20 $150,275.48 $150,275.48*Internet - Zayo (85% library usage) redundant lines$150,275.48(were not included in previous reports)




Page 5 of 10


159160

161

162163164165166167168169170171172173174175176177178179

180181182183184185186187188189


Final FY 2014 Cost

Hours Open to

the Public




FY 2015





Sites Eligible for RLTA:Maplewood 63 60% 1 Gbps 1 Gbps $5,820.00 $5,820.00 $5,820.00Mounds View 35 60% 1 Gbps 1 Gbps $2,400.00 $2,400.00 $2,400.00New Brighton 35 60% 1 Gbps 1 Gbps $0.00 $0.00 $0.00North St. Paul 35 60% 1 Gbps 1 Gbps $5,820.00 $5,820.00 $5,820.00Roseville 63 60% 1 Gbps 1 Gbps $0.00 $0.00 $0.00Shoreview 53 60% 1 Gbps 1 Gbps $0.00 $0.00 $0.00White Bear 45 60% 1 Gbps 1 Gbps burst r $6,840.00 $6,840.00 $6,840.00Internet Connection - RV 24x7 60% 1 Gbps 1 Gbps $18,000.00 $18,000.00 $18,000.00




Library System: Ramsey County Library


Page 6 of 10


190191

192

193194195196197198199200201202203204205206207208209210

211212213214215216217218219220


Final FY 2014 Cost

Hours Open to

the Public




FY 2015





Sites Eligible for RLTA:Central Library (HQ)* 52 80% 50Mbps 100Mbps $9,427.29 $14,840.54 $14,840.54Arlington Hills 59 80% 50Mbps 100Mbps $427.29 $440.54 $440.54Dayton's Bluff 48 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015Hamline Midway 44 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015Hayden Heights 44 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015Highland Park 59 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Fiber installed October 2014Merriam Park 44 80% 10Mbps 100Mbps $1,300.54 $2,067.74 $8,000.00 $10,067.74 Potential fiber installation in 2015Rice Street 48 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015Riverview 44 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015Rondo 59 80% 50Mbps 100Mbps $427.29 $440.54 $440.54Saint Anthony Park 44 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015Sun Ray 59 80% 10Mbps 100Mbps $1,944.89 $2,067.74 $8,000.00 $10,067.74 Fiber installed October 2014West Seventh 36 80% 10Mbps 100Mbps $427.29 $440.54 $8,000.00 $8,440.54 Potential fiber installation in 2015

Average E Rate Discount 80%ELIGIBLE SITE TOTAL 640 n/a n/a $16,945.62 $23,381.40 $0.00 $80,000.00 $0.00 $0.00 $103,381.40

Sites Ineligible for RLTA:Bookmobile 35 2Mbps 7Mbps $678.00 $678.00


Library System: Saint Paul Public Library


Page 7 of 10


221222

223

224225226227228229230231232233234235236237238239240

241242243244245246247248249250


Final FY 2014 Cost

Hours Open to

the Public




FY 2015






Scott Co. HQ 40 49% 30 mbps 30 mbps $6,600.00 $4,278.85 $4,278.85Jordan 32 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $4,278.85New Market 32 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $4,278.85Shakopee 51 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $19.46 $4,298.31Savage 54 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $19.46 $4,298.31Prior Lake 47 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $19.46 $4,298.31New Prague 47 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $19.46 $4,298.31Belle Plaine 32 49% 30 mbps 30 mbps $3,975.57 $4,278.85 $19.46 $4,298.31




Library System: Scott County Library


Page 8 of 10


251252

253

254255256257258259260261262263264265266267268269270

271272273274275276277278279280


Final FY 2014 Cost

Hours Open to

the Public




FY 2015





Sites Eligible for RLTA:R.H.Stafford (Woodbury)* 61 41% Fiber*+Cable+TFiber* $29,075.27 $12,299.60 $12,299.60Oakdale* 45 41% Fiber*+Cable Fiber* $701.60 $59.60 $59.60Park Grove (Cottage Grove)* 61 41% Fiber*+Cable Fiber* $6,877.77 $58.95 $58.95Valley (Lakeland) 24 41% T1+Cable Cable $6,967.50 $3,307.74 $3,307.74Wildwood (Mahtomedi)* 45 41% Fiber*+Cable Fiber* $695.60 $58.95 $58.95Hardwood Creek (Forest Lake)* 61 41% Fiber* + Cable Fiber* $3,316.60 $275.00 $275.00Stillwater Public Library* 54 41% Fiber*+Cable Fiber* $6,864.97 $113.80 $113.80Bayport 41 41% Cable Cable $1,075.84 $1,151.10 $1,151.10




Library System: Washington County Library


Page 9 of 10


281282

283

284285286287288289290291292293294295

296297298299300301302303304305306307308

309

310311


Final FY 2014 Cost

Hours Open to

the Public




FY 2015






MELSA office 80% 3 Mbbps 3 Mbbps $6,600.00 $6,900.00 $6,900.00




TOTAL ALL SYSTEMS $759,999.15 $893,226.12 $61,620.00 $80,097.30 $0.00 $0.00 1,034,943.42

Library System: MELSA office


Page 10 of 10

MELSA Board of Trustees Discussion/Action Items Agenda Number: VI.B. Fund Balance Assignments Meeting Date: March 19, 2015 The fieldwork portion of the 2014 MELSA audit concluded February 27 and the auditors are in the process of preparing the financial report. Included in this report are any assignments of the fund balance and the remaining unassigned balance. Assuming no changes/corrections by the auditors, the unassigned fund balance for year ending 12/31/14 is $1,180,755 as listed on the attached fund balance analysis. Also listed in the document are recommended assignments for approval by the Board of Trustees. These assignments are consistent with prior years’ assignments and the MELSA Fund Balance policy adopted in June 2012. Assignments and remaining unassigned fund balances need approval at the March 19 Board of Trustees meeting to be included in the report presented by the auditor at the May 21 joint Board meeting and submitted to the State in June. The Finance Committee met on March 11 for a preliminary discussion about the unassigned fund balance, and will bring the following two approaches to addressing the unassigned balance to the joint Boards for further discussion on March 19. Please note: assignments are not a legal commitment; they can be unassigned or reassigned by the Board at any time.

1. Keep the balance of $1,180,755 as unassigned until the Advisory Board has time for an in‐depth discussion about proposed expenditures and present a recommendation to the Trustees at a future meeting.

Also a consideration in maintaining an unassigned fund balance: RLBSS revenue for the second half of the 2015 budget year will not be known until mid‐year. Currently, an alternative method of calculating the RLBSS formula has been proposed to the Legislature by nine of twelve regional systems which, if passed, may impact the amount of the RLBSS grant received by MELSA in the future.

2. Discuss additional assignments to reduce the unassigned balance included in the financial report prepared by the auditor. The Advisory Board is encouraged to review the examples of possible assignments listed below, or suggest other assignments as needed, and provide input on March 19. As noted above, assigned funds can be reassigned or unassigned by the Board.

Additional contribution to Phase program for technology purchases, currently budgeted at $500,000/year

Additional content purchases for MELSA E‐book collaborative project, currently budgeted at $500,000/year

Additional years of platform fees for MELSA E‐book collaborative project; 2015 is the third year of a three year assignment of $240,000 ($10,000 x 8 systems x 3 years)

A collaborative purchase, such as Lynda.com (further exploration and negotiation are needed; preliminary quote is $150,345/year for 8 systems; 1‐3 years could be assigned)

Also, the assignments for contingencies and cash flow listed on the fund balance analysis will be reviewed by the Finance Committee in 2015 as part of a review of the existing MELSA Fund Balance policy. This discussion could possibly result in a recommendation to increase these assignments to correspond with increases in the MELSA budget. The Finance Committee recommends approach #2 and welcomes discussion by the joint Boards, especially from the Advisory Board regarding specific assignment suggestions. RECOMMENDED ACTION: The MELSA Board of Trustees authorizes the recommended assignments. Motion By: Seconded By: Motion Approved: Motion Language:

Adopted June 2012

Fund Balance Policy Metropolitan Library Service Agency (MELSA)

Purpose The Fund Balance Policy is intended to provide general guidelines for the use and maintenance of MELSA’s fund balance. It is intended to allow the MELSA Board of Trustees flexibility to respond to changing economic conditions, and to address the current and long‐term needs of the regional library system and its member libraries. Guidelines Of the remaining fund balance (after subtraction of Non‐spendable and Restricted amounts), MELSA may commit or assign funds for various purposes, including, but not limited to, the following three areas.

1. Assigned for future year(s) expenditures Examples:

The Equalization portion of Regional Library Basic System Support (RLBSS) revenue received in the second half of MELSA’s budget year is carried forward at year end and combined with additional Equalization funds received in the next calendar year; these funds are reflected as revenue in the subsequent year’s budget.

Budgeted, but unspent, program funds (example: Jobs and Small Business Initiative funds) may be assigned for expenditure in the next budget year.

MELSA may assign funds for long‐term liabilities such as the year‐end balance of compensated absences (employee flex leave payout).

2. Cash Flow The timing and amount of each of the four RLBSS payments received from the State of Minnesota, MELSA’s primary source of revenue, can vary significantly each year. So that MELSA’s general operations can continue without interruption, a portion of the fund balance is assigned for cash flow purposes. The equivalent of one RLBSS payment will serve as an estimate for the amount retained for cash flow. (Revenue received, but unspent, from Legacy, RLTA, and other grants is excluded from funds used for cash flow.)

Adopted June 2012

3. Assigned for Contingencies MELSA has elected to reserve funds to cushion the effects on member library systems from a significant or total loss of RLBSS funding. The amount assigned for Contingencies is an approximation of the funds necessary to honor commitments to member library systems, and meet other legal responsibilities, for the second half of the calendar year (any loss in funding would likely occur at the end of a legislative session). This assignment will be periodically reviewed and modified as necessary. The Office of the State Auditor recommends “at year‐end, local governments maintain an unreserved fund balance in their general fund...of approximately 35 to 50 percent of fund operating revenues or no less than five months of operating expenditures.” Although this policy is primarily designed for government entities receiving tax revenues and is not a legal requirement for MELSA, the MELSA Board will consider this recommendation during an annual review of fund balance levels. During this annual review, the Board will also determine if any remaining funds—in excess of above assignments and overall fund balance levels as determined appropriate by the Board—are available for expenditure. With these funds, the Board may elect to continue and enhance existing programs, add new programs, or set aside funds to support major collaborative projects that require an accumulation of capital over a period of years. Definitions Fund balance is the difference between assets and liabilities in a governmental fund. The Government Accounting Standard Board (GASB) designates the following classifications of fund balance:

Non‐spendable Fund Balance consists of funds that cannot be spent due to their form (e.g. inventories and prepaids) or funds that legally or contractually must be maintained intact.

Restricted Fund Balance consists of funds that are mandated for a specific purpose by external parties, constitutional provisions or enabling legislation.

Committed Fund Balance consists of funds that are set aside for a specific purpose by the district’s highest level of decision making authority (governing board). Formal action must be taken prior to the end of the fiscal year. The same formal action must be taken to remove or change the limitations placed on the funds.

Assigned Fund Balance consists of funds that are set aside with the intent to be used for a specific purpose by the district’s highest level of decision making authority or a body or official that has been given the authority to assign funds. Assigned funds cannot cause a deficit in unassigned fund balance.

Unassigned Fund Balance consists of excess funds that have not been classified in the previous four categories. All funds in this category are considered spendable resources.

Fund Balance for year ending 12/31/14 (draft version-prior to audit report) 5,082,741

Nonspendable and Restricted:Reserved for prepaids (primarily databases) 584,025

Total Nonspendable and Restricted 584,025

Unrestricted Fund Balance 4,498,716

Assigned:Long term liabilities: Compensated absences 57,993

Equalization corresponding to RLBSS revenue received in 2014 and 666,611carried forward to be spent in 2015 (using modified accrual)

E-Book Collaborative Project 100,000Remaining from $240,000 originally approved for 3 years of 3M platform fees for systems = 8 X $10,000 per year =$80,000,

plus 2 systems on different renewal cycle

BookLens Collaborative Project 56,677Remaining from $100,000 originally approved, less $9,007

spent in 2013 and $34,316 in 2014

Cultural Pass Project (smARTpass) unspent funds from 2014 budget 37,236

Assigned for Contingencies 1,411,811

Assigned for Cash Flow/Working Capital 987,632

Total Assigned 3,317,961

Unrestricted, Unassigned Fund Balance 1,180,755

Current Assigned for Contingencies + Assigned for Cash Flow/ Working Capital 2,399,443CY14 Total Revenue (Accrual) 7,280,898

3,580,198CY14 Total Revenue (Accrual) 7,280,898

***The Office of the State Auditor recommends "at year-end, local governments maintain an unreserved fund balance in their general fund...of approximately 35 to 50 percent of fund operating revenues or no less than five months of operating expenditures."

MELSA Fund Balance at 12/31/14

Contingency + Cash Flow and Unassigned Funds as Percentage of 2014 Operating Budget

= 33%

= 49%Current Assigned for Contingencies + Assigned for Cash Flow/ Working Capital +

Unrestricted, Unassigned

FY2015 Regional Library Telecommunications Aid (RLTA)

Regional Public Library System

Initial FY 15 Amount (based

on FY 14)1st Payment October 15th

2nd Payment November 30th

FY 15 Payments to Date (Payments

1 + 2)

Actual FY 15 Eligible Costs,

based on application amounts

90% of Actual Eligible Costs

(Col H)

Prorated Amount

(Column I *proration rate)

Payment Due MDE by

February 28th

3rd Payment March 13th

Total Payments @ 90%

Estimated 10% Final Payment

September 30thTotal

PaymentsProration Rate > 63.74% 36.84%

Arrowhead Library System $143,879.28 $43,163.78 $43,163.78 $86,327.57 $217,280.15 $195,552.14 $72,050.86 $14,276.71 $72,050.86 $8,005.65 $80,056.51

East Central Regional Library 97,934.04 $29,380.21 $29,380.21 $58,760.42 $148,349.12 $133,514.21 $49,193.09 $9,567.34 $49,193.09 $5,465.90 $54,658.98

Great River Regional Library 284,164.52 $85,249.36 $85,249.36 $170,498.71 $431,028.77 $387,925.89 $142,930.64 $27,568.07 $142,930.64 $15,881.18 $158,811.83

Kitchigami Regional Library System 134,031.91 $40,209.57 $40,209.57 $80,419.14 $199,693.56 $179,724.20 $66,219.08 $14,200.06 $66,219.08 $7,357.68 $73,576.76

Lake Agassiz Regional Library 140,896.43 $42,268.93 $42,268.93 $84,537.86 $281,458.28 $253,312.45 $93,332.55 $8,794.69 $93,332.55 $10,370.28 $103,702.83

Metropolitan Library Service Agency ( 505,396.19 $151,618.86 $151,618.86 $303,237.71 $1,034,943.42 $931,449.08 $343,190.85 $39,953.14 $343,190.85 $38,132.32 $381,323.16Northwest Regional Library 69,973.14 $20,991.94 $20,991.94 $41,983.88 $136,254.92 $122,629.43 $45,182.61 $3,198.72 $45,182.61 $5,020.29 $50,202.90

Pioneerland Library System 321,844.35 $96,553.30 $96,553.30 $193,106.61 $2,502,600.00 $2,252,340.00 $829,870.89 $636,764.28 $829,870.89 $92,207.88 $922,078.76

Plum Creek Library System 22,106.91 $6,632.07 $6,632.07 $13,264.15 $69,083.00 $62,174.70 $22,908.16 $9,644.02 $22,908.16 $2,545.35 $25,453.52

Southeastern Libraries Cooperating (SE $36,991.54 $11,097.46 $11,097.46 $22,194.92 $70,713.92 $63,642.53 $23,448.98 $1,254.06 $23,448.98 $2,605.44 $26,054.43

Traverse des Sioux Library System 398,889.42 $119,666.83 $119,666.83 $239,333.65 $894,955.00 $805,459.50 $296,770.20 $57,436.55 $296,770.20 $32,974.47 $329,744.67

Viking Library System $143,892.28 $43,167.69 $43,167.69 $86,335.37 $256,035.00 $230,431.50 $84,902.10 $1,433.27 $84,902.10 $9,433.57 $94,335.67

Total $2,300,000.00 690,000.00$ 690,000.00$ $1,380,000.00 $6,242,395.14 $5,618,155.63 $2,070,000.00 $67,045.45 $757,045.45 $2,070,000.00 $230,000.00 $2,300,000.00


Reports Agenda Number: VII.A. Interim Executive Director’s Report / Information Meeting Date: March 19, 2015 FY2015 MLA Legislative Agenda LIBRARY CONSTRUCTION GRANT Senator Stumpf, Chair of the Senate Capital Investment Committee has encouraged MLA to have a bill introduced this session to fund Library Construction Grant so that it is on the committee’s radar as they plan their fall tours for bonding projects. It was decided that the bill would ask for $10 Million and a list of potential applicants which were circulated to legislators in 2014 is attached. Added to that list will be Duluth Public Library ($30M preliminary cost) and Cambridge Library (ECRL). Note: Last session $3M was requested and $2M was appropriated for Library Construction Grants. REGIONAL LIBRARY BASIC SYSTEM SUPPORT (RLBSS) MLA Legislative platform focused on 5 areas:

$5M increase for RLBSS: SF 832; HF 569

$1.3M increase for Multi‐type Library systems: SF 832; HF 569

$1M increase for Regional Library Telecommunications Aid: SF 78; HF 583

$6M increase per year for Telecommunications Equity Aid; SF 78; HF 583

$1.23M per year for regional library systems from the Arts and Cultural Heritage Fund All interactions during MLA Legislative Day with Legislators on Tuesday, March 3 were positive and all acknowledged that library funding will be increased (probably not to the amount requested). RLBSS Funding Formula Change Proposal 2015 Nine of the CRSPLA Boards moved forward independently to support the MLA platform and added a formula change to RLBSS funding in order to reduce the volatility to a new bill. (Regions not involved were MELSA, GRRL and KLS. Both MELSA and GRRL Boards of Trustees voted against any formula changes in 2014 and KLS Board did not take a vote). The nine regions hired Rob Vanasek as their lobbyist to move this bill through the Legislature. This request holds all 12 systems harmless for RLBSS funding in 2016 funding year. The bill does not result in a loss of funds to any system, not just the nine systems supporting this bill. MELSA attends preview screening MELSA staff (myself and Melinda) attended the preview screening of the new documentary “The Art and Life of George Morrison” a “Beyond the Book” Special produced by Twin Cities Public Television with funding from the Council of Regional Public Library Seam Administrators with funding from the Minnesota’s Arts and Cultural Heritage Fund. Watch for this documentary on local TPT network.

3M Cloud Library Information Session MELSA member library representatives attended this session which gave updates on circulation growth and patron utilization. Attached are the impressive system updates. CRPLSA at MELSA MELSA will be hosting the meeting of the Council of Regional Public Library Administrators on March 25‐27th. An updated map is attached. At this date Great River Regional and Plum Creek Library Systems have posted their executive director positions. www.metrolibraries.net/res/jobline.html Jym Wroblewski Death Last week the MELSA office was notified of the death of Jym Wroblewski (MELSA director 5/5/97‐3/30/01) in Namibia, Africa. Jym left MELSA and joined the staff of State Library Services in 2001. In 2012 he accepted a 26 month position in Namibia through the International Research and Exchange Board to establish four library centers in rural communities. He was also responsible for overseeing the implementation of the Regional Study and Resource Center as well as training and library development activities. Jym had completed this assignment and returned to Namibia at the first of this year for a visit. No additional information is known at this time. Library Journal: Lead the Change‐Professional Development for Today’s Librarian The HCL Brookdale Library will host an all‐day event on Tuesday, May 19th focused on all‐staff professional development and sponsored by Library Journal.

Documents

MELSA BOARD OF TRUSTEES and ADVISORY …MELSA BOARD OF TRUSTEES and ADVISORY BOARD JOINT MEETING AGENDA THURSDAY, MARCH 19, 2015 Noon - 2:00 P.M. MCIT Building (See attached directions)