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Gorane Ibarra([email protected])
Brussels, 1st December 2010
Basque country approach
Meeting of the national GPP experts Meeting of the national GPP experts and informal AGand informal AG
Ecodiseño_IHOBE.ppt
ADAPTATIONS MADE AND MAIN CONCLUSIONS
Testing the methodology of the European Commission to
monitor green public procurement in the Basque
Country:
Ecodiseño_IHOBE.ppt
the three provincial capitals
the three provincial governments
the Department of Economy and Finance of the Basque Government
• a group of advanced public authorities• working with Ihobe, in Green Public Procurement,
since 2006
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
WHO PARTICIPATED IN THE TESTING?
Ecodiseño_IHOBE.ppt
In 2009
With a methodology to measure GPP based on the European Commission Methodology
Adapted to a smaller scale and context
With a small pilot group (7 public administrations)
Through an on-line questionnaire to compile all the necessary information
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
WHEN AND HOW WAS THE MONITORING CONDUCTED?
Ecodiseño_IHOBE.ppt
QUALITATIVE INDICATORS:
The Basque “Strategy for a gradual implementation of GPP” (similar to the “Flexible Framework” from the UK that includes, in a certain way, some of the general questions form the EC questionnaire)
Include some additional questions such as How often GPP is conducted? or Where and how are often environmental criteria introduced in your tender documents?(methodologies from other countries)
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
GENERAL FRAMEWORK ON THE MONITORING SYSTEM
Ecodiseño_IHOBE.ppt
QUANTITATIVE INDICATORS:
Only calculates indicators I, II and III*
The definitions of the different green levels for each product group is based not only on the EC methodology but also the Basque GPP manual**
* Indicator I: % GPP OF of total public procurement in terms of monetary valueIndicator II: % GPP of total public procurement in terms of number of contractIndicator III: CO2 impact of GPP
** The manual contains 15 product groups divided into three levels that were developed in line with the GPP-Toolkit but adapted to the Basque reality and market availability
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
GENERAL FRAMEWORK ON THE MONITORING SYSTEM
Ecodiseño_IHOBE.ppt
More general elements where included to have a better image of the reasons and resources used to implement GPP and the level of implementation in qualitative terms.
Answers for the product groups were always focused in a “specific product” and not in a “product type” to avoid subjective answers and to make it easier for practitioners to find the appropriate information to fill in the questionnaire.
Cost data was included to use real values.
Two different classification systems where set for the quantitative indicators related:
to the level of GPP (indicator I and II) and
for the CO2 impact of GPP (indicator III)
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MODIFICATIONS TO THE EC METHODOLOGY:
Ecodiseño_IHOBE.ppt
For indicator I and II:
The definition of the 3 GPP levels for services in the EC method is too simple and only a couple of aspects are taken into account (due to the CO2 restriction).
A service can have many relevant green criteria (not only linked to CO2)
It would be unfair that an administration that complies with many criteria but doesn’t comply with one of the prioritised would “no green”.
A more flexible system that would allow a better characterisation of the GPP levels was defined for services in the Basque methodology that consist of:
defining a set of criteria both from the GPP-Toolkit and the Basque Manual;
giving to each criteria a different weigh (points); and
classifies contracts in one of the three GPP levels if they reach a certain amount of points. Thus, different administrations could have the same level of green even if they comply with different criteria.
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MODIFICATIONS TO THE EC METHODOLOGY:
Ecodiseño_IHOBE.ppt
For indicator III:
In the EC methodology even though indicator III keeps the difference between the three GPP levels actually, for most product groups it is not relevant because the CO2 factor for both the core and the comprehensive level is the same or because it is only provided for one of the two levels of green (only in 3 out of the 10 product groups the difference between GPP levels is made).
That means that in reality, indicator III is making mainly a distinction between green and no green contracts (according to a certain criterion) rather than a difference between levels of green.
Therefore, in the Basque methodology it is agreed to establish two separate classification systems and for CO2:
There is only 2 levels (green and no-green)
Base on the answers provided in the questionnaire but not on Indicator I
Only for relevant product groups
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MODIFICATIONS TO THE EC METHODOLOGY:
Ecodiseño_IHOBE.ppt
1. Difficulty to get administrations to complete the questionnaire due to the amount of time needed to obtain all the information
2. For the general qualitative questions, it is difficult to know up to what extend the answers are representative of the whole administration or only of the department that fills in the questionnaire
However:
The questions of this section allow to have a qualitative picture of the level of GPP which is useful both for IHOBE and the public administrations for the definition of strategies and tools to promote GPP in the region and internally.
Public administrations don’t have any problem answering those questions.
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MAIN CONCLUSIONS:
Ecodiseño_IHOBE.ppt
3. Difficulties to compile all relevant information for some product groups when procurement is not centralised and data needs to be requested and provided by other departments or autonomous organisations
According to the pilot public authorities:
The best way (both in accuracy and time efficiency) to overcome that, is to have a template for each prioritised product group, that each department and entity should fill in during the awarding phase or short after it, in order to collect all relevant information.
It could then be compiled at the end of the year to provide accurate data from each administration.
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MAIN CONCLUSIONS:
Ecodiseño_IHOBE.ppt
5. The indicators are based on the amount of expenditure, not taking into account other elements very important such as the reduction of consumption.
Therefore:
Indicators of the level of green contracts and procurement should be9independent, at least partially, from indicators of the environmental impact of GPP.
6. The assumption that the environmental criteria of the most important contract can be extrapolated to the rest of procurement activities is not accurate as the other tenders might be carried out by different departments without the same environmental priorities.
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MAIN CONCLUSIONS:
Ecodiseño_IHOBE.ppt
7. The same occurs when considering only “product types”. The answer can be too general. That is why in the Basque methodology “specific products” were defined.
8. However that brings also problems of extrapolating results.9. The indicator III, focused only in CO2 emissions, should
consider other impacts.10. In both methodologies GPP is based on contracts and not
tenders.However:
If GPP is considered as an instrument to green the market and to achieve other environmental policies, the introduction of environmental criteria in tender documents, even if only as award criteria, has already an awareness raising effect, promoting the introduction of greener products and services in the market.
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MAIN CONCLUSIONS:
Ecodiseño_IHOBE.ppt
Also in 2009
With the Basque Government Departments and Companies
Very simple “paper” questionnaire asking for:
Number of tenders and economic volume by type of tender (works, services, consultancy, supplies, etc.) during 2009
Number of tenders and economic volume from the above which include environmental criteria
Section in the tender (object, selection, specifications, award, contract clauses) and number of times green criteria are introduced in each section
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
THE OTHER METHODOLOGY TESTED IN 2009:
Ecodiseño_IHOBE.ppt
This information was be easily gathered because:
The Basque Government has a tender template that includes a table to show bidders where environmental and social criteria are included in the tender, which is filled in during the development of the tender documents.
It was based in the tender and not the awarded offer and no specific questions were asked
This methodology is too simple and doesn’t provide certain information. Therefore a system has to be developed that is both simple but can at the same time provide relevant information on GPP that can be communicated and shared.
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
THE OTHER METHODOLOGY TESTED IN 2009:
Ecodiseño_IHOBE.ppt
Gorane IbarraResponsible for Green Public Procurement of IHOBE
Testing the methodology of the European Commission to monitor green public procurement in the Basque Country
MORE INFORMATION, QUESTIONS, DOUBTS….