MEETING AGENDA TRANSPORTATION COMMITTEE · 2020. 1. 3. · MEETING AGENDA TRANSPORTATION COMMITTEE COMMITTEE MEMBERS: Ken Robl, Dick Koeppen, Jeff Nooyen, Jerry Erdmann, Brian Smith,

MEETING AGENDA TRANSPORTATION COMMITTEE

COMMITTEE MEMBERS: Ken Robl, Dick Koeppen, Jeff Nooyen, Jerry Erdmann, Brian Smith, Thomas Kautza, Neal Strehlow, Donna Kalata, Ron McDonald, Jill Michaelson, Martin Farrell

DATE: Tuesday, January 7, 2020 TIME: 1:30 P.M. PLACE: ECWRPC Offices

Please contact the East Central office if you are unable to attend, and if possible, arrange for an alternate to be present.

AGENDA

1. Introductions, Statement of compliance with Wis. Stats. Ch. 19, Subchapter V, Sec. 19.84 regarding Open Meetings

2. Public Comment

3. Pledge of Allegiance

4. Discussion and action on October 8, 2019 Transportation Committee Summary of Proceedings (Enclosed)

5. Discussion and reaffirmation on Resolution 31-19: Approving the Surface

Transportation Program-Urban (STP-Urban) projects for the Appleton Transportation Management Area (TMA) 2020-2025 (Enclosed) - Dave Moesch and Melissa Kraemer Badtke

6. Discussion and reaffirmation Resolution 32-19: Approving the Surface Transportation

Program-Urban (STP-Urban) project for the Oshkosh Urbanized Area for Fiscal Years 2020-2025 (Enclosed) – Dave Moesch and Melissa Kraemer Badtke

7. Discussion and action on Proposed Resolution 01-20: Amending the 2020

Transportation Work Program (Enclosed – additional meeting materials will be sent under a separate cover)– Melissa Kraemer Badtke

8. Discussion and action on Proposed Resolution 2-20: Authorizing the Commission to

Submit and Support an Application for the 2020-2024 Transportation Alternatives Program (TAP) Funding to continue the Regional Safe Routes to School (SRTS) Program (Enclosed) – Melissa Kraemer Badtke


Transportation Work Program to include the ECWRPC Mobility Manager Program (Enclosed) – Melissa Kraemer Badtke and Nick Musson

10. Discussion and action on Proposed Resolution 03-20: Amending the 2020 Transportation Improvement Program for the Appleton Transportation Management Area – 2020. (Enclosed) - Dave Moesch


Transportation Improvement Program for the Oshkosh Urbanized Area – 2020. (Enclosed) - Dave Moesch

12. Update on Long Range Transportation Land Use Plan – Walt Raith

13. WisDOT Regional Projects Update – Matt Halada

14. Transit and Specialized Transportation Update – Nick Musson

15. Bicycle and Pedestrian Program Update – Kim Biedermann 16. Regional Safe Routes to School Program Update – Melissa Kraemer Badtke 17. ECWRPC Steering Committee Report (Enclosed) – Eric Fowle

18. Review of Preliminary Draft ECWRPC 2020-2023 Strategic Plan (Enclosed)- Eric

Fowle

19. County Roundtable Discussion / Updates

20. Adjourn

Any person wishing to attend this meeting or hearing, who, because of a disability,

requires special accommodations should contact the East Central Wisconsin Regional Planning Commission at (920) 751-4770 at least three business days prior to the meeting or hearing so

that arrangements, within reason, can be made.

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SUMMARY OF PROCEEDINGS

Transportation Committee East Central Wisconsin Regional Planning Commission

ECWRPC Office Tuesday, October 8, 2019

Committee Members Present Tom Kautza ……………………………………………………………………………………….Shawano County Jerry Erdmann ...................................................................................................................... Shawano County Marty Farrell ....................................................................................................................Fond du Lac County Craig Moser (alternate for Jeff Nooyen)... ......................................................................... Outagamie County Dick Koeppen ...................................................................................................................... Waupaca County Neal Strehlow ..................................................................................................................... Waushara County Ron McDonald .......................................................................................................................... Valley Transit Jill Michaelson .............................................................................................................. WisDOT – NE Region Committee Members Excused Ken Robl… …………………………………………………………………………………….Winnebago County

Brian Smith. ......................................................................................................................... Waupaca County Donna Kalata ..................................................................................................................... Waushara County Other WisDOT Members Present Matt Halada ................................................................................................................ WisDOT – NE Region Alex Gramovot (via phone) .................................................................................... WisDOT – Central Office Staff Members Present Eric Fowle… .................................................................................................................................... ECWRPC Melissa Kraemer Badtke.…………………….. ................................................................................. ECWRPC Kim Biedermann .............................................................................................................................. ECWRPC David Moesch….…………………….. .............................................................................................. ECWRPC Kolin Erickson ................................................................................................................................. ECWRPC Mike Zuege… .................................................................................................................................. ECWRPC

The meeting was called to order by Mr. Strehlow at 1:31 p.m.

1. Introductions, Statement of compliance with Wis. Stats. Ch. 19, Subchapter V, Sec. 19.84 regarding Open Meetings

2. Public Comment (None)

3. Pledge of Allegiance & Moment of Silence

4. Discussion and action on July 9, 2019 Transportation Committee Summary of Proceedings Mr. Erdmann motioned to approve summary of proceedings, Mr. Farrell seconded; motion carried.

5. Discussion and action on Proposed Resolution 26-19: Amending the Transportation Improvement Program for the Fox Cities Transportation Management Area (TMA) 2019

Mr. Moesch stated an amendment was requested from WisDOT to advance the following projects into the 2019-2022 list of projects: IH 41/Appleton-De Pere (STH 96- CTH F), IH 41/Appleton-Green Bay (STH 15-CTH J), STH 76/STH 15 - CTH JJ (Everglade Rd - CTH JJ), East Franklin Street (CN rail crossing), North Appleton Street (CN rail crossing), and Memorial Drive (CN rail crossing). The document underwent a 30-day public comment period with no comments received. Mr. McDonald motioned to approve Proposed Resolution 26-19; Mr. Kautza seconded; motion carried.

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6. Discussion and action on Proposed Resolution 27-19: Amending the Transportation Improvement Program for the Oshkosh Urbanized Area 2019 Mr. Moesch stated an amendment was requested from WisDOT to advance the following projects into the 2019-2022 list of projects: USH 45, Main Street Bridge (rehabilitation) and USH 45 / Oshkosh - New London (I 41-USH 10 resurface). The document underwent a 30-day public comment period with no comments received. Mr. Koeppen motioned to approve Proposed Resolution 27-19; Mr. McDonald seconded the motion and the motion passed unanimously.

7. Discussion and action on Proposed Resolution 28-19: Approval of the Transportation Improvement Program for the Fox Cities Transportation Management Area (TMA – 2020) Mr. Moesch stated that the Commission, as the designated MPO, recommends approval of the Transportation Improvement Program for the Fox Cities (Appleton) Transportation Management Area – 2020. All programmed projects with federal/state/local funds listed are for 2020-2023. Mr. Farrell motioned to approve Proposed Resolution 28-19; Mr. Kautza seconded the motion and the motion passed unanimously.

8. Discussion and action on Proposed Resolution 29-19: Approval of the Transportation Improvement Program for the Oshkosh Urbanized Area – 2020 Mr. Moesch stated that the Commission, as the designated MPO, recommends approval of the Transportation Improvement Program for the Oshkosh Urbanized Area – 2020. All programmed projects with federal/state/local funds listed are for 2020-2023. Mr. Erdmann motioned to approve Proposed Resolution 29-19; Mr. McDonald seconded the motion and the motion passed unanimously.

9. Discussion and action on Proposed Resolution 20-19: Adopting the 2020 Unified Transportation Work Program and the Annual MPO Self Certification and the Regional Transportation Program Self Certification for the East Central Wisconsin Regional Planning Commission Ms. Kraemer Badtke reviewed the 2020 Transportation Work Program and Budget with the committee. Each budget category was briefly reviewed. In total, the Fox Cities and Oshkosh urbanized areas will receive an increase of approximately $721,000 from 2019. Mr. Erdmann motioned to approve Proposed Resolution 20-19; Mr. McDonald seconded the motion and the motion passed unanimously.

10. Update on Long Range Transportation Land Use Plan Ms. Kraemer Badtke noted draft versions of both the Appleton (Fox Cities) and Oshkosh urbanized areas long-range plans are available on-line on the ECWRPC website. In 2020, staff will gather public feedback/comments and include into the plan.

11. WisDOT Regional Projects Update Mr. Halada updated the committee on the following regional transportation projects:

STH 114 (resurfacing, Calumet County)

USH 10 (resurfacing, Calumet County)

STH 116 (resurfacing, Winnebago County)

STH 441 (resurfacing, Outagamie County) There was additional discussion on the future STH 15 bypass project of Hortonville (scheduled to begin construction in 2021 and completed by 2024).

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12. Shawano County STH 29/CTH U Intersection/Interchange Update Mr. Moesch noted staff is in contact with WisDOT North Central staff regarding design alternatives at this historically dangerous intersection along STH 29 (Shawano County). Updates will be shared with the committee at future meetings. There was a discussion on the proposed design alternatives, specifically use of J-Turns.

13. Transit & Specialized Transportation Update Mr. Erickson stated staff is finalizing its contract with Valley Transit to update their Transit Development Plan (short-term strategic plan). Staff hosted two separate day long open house events in September at the Appleton Public Library, attended the Neenah farmer’s market, presented at the Menasha City Council meeting and will have an article in Insight Magazine. The final steering committee meeting will be in December where staff will summarize public comments and approve the plan. Additionally, staff is working with a consultant to facilitate the regional Commuter Service Study. Recommendations will be presented at the October 21 meeting.

14. Bicycle and Pedestrian Plan Program Update Ms. Biedermann stated staff is working with a consultant to develop an economic impact scoping study which will identify regional bicycle and pedestrian needs. Outreach efforts as part of this study will involve both transportation professionals and the public. This study will be completed by the end of 2019. The regional bicycle and pedestrian counter program is working to factor its data. Factoring data will help with sampling and accounting for seasonal trail/path use (summer vs. winter use). The Regional Bicycle and Pedestrian Plan for the Fox Cities and Oshkosh urbanized areas will also be updated in 2020 with a new action plan; corresponding to the Long-Range Transportation Plans updates.

15. Regional Safe Routes to School Program Updates Ms. Kraemer Badtke noted staff is working with school districts on its educational campaign, “We Take Time to Brake for Our Kids”. Presentations, flyers/materials and social media are being used to promote the campaign. October 2 was International Walk to School Day; 90 schools within the region participated with a variety of events as well as walking school bus routes. Staff is also looking to refill a Safe Routes Program Planner position.

16. Special Order of Business: ECWRPC 2020-2023 Strategic Planning Session Mr. Fowle introduced Mr. Tebo to lead the committee through a series of strategic planning group discussions. A few ECWRPC staff remained be a resource to the committee but did not participate. The committee adjourned after this order of business at approximately 3:00 p.m.

RE-AFFIRMATION OF RESOLUTION NO. 31-19 APPROVING THE SURFACE TRANSPORTATION PROGRAM – URBAN (STP-U) PROJECTS FOR THE APPLETON (FOX CITIES) TRANSPORTATION MANAGEMENT AREA (TMA) for Fiscal Years 2020-2025 WHEREAS, the East Central Wisconsin Regional Planning Commission has been designated by the Governor as the Metropolitan Planning Organization (MPO) for the purpose of carrying out cooperative, comprehensive and continuing urban transportation planning in the Appleton (Fox Cities) Transportation Management Area; and WHEREAS, in accordance with the Fixing America’s Surface Transportation Act: (FAST Act), coordination has occurred between the MPO, the state and transit operators in programming multimodal projects; and WHEREAS, the Appleton (Fox Cities) MPO has a competitive process to select and approve surface transportation projects, and WHEREAS, the Appleton (Fox Cities) MPO Transportation Policy Advisory Committee approved the STP-Urban projects, and WHEREAS, the selected local governments, their designated staffs, have approved the following projects:

Appleton (Fox Cities) TMA Surface Transportation Program – Urban funds – FY 2020-2025

STP-U Project Total Project Cost

Federal Funds (72.028%)

Local Funds (27.972%)

City of Neenah – Commercial Street

$7,869,900 $5,668,528 $2,201,372

City of Menasha – Racine Street

$5,124,600 $3,691,143 $1,433,457

Outagamie County – CTH N $4,777,400 $3,441,062 $1,336,338

Winnebago County – CTH P $7,232,800 $5,137,610 $2,095,190

Total Costs of Projects $25,004,700 $17,938,343

Appleton TMA Allocation $17,938,343

Now Therefore; BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION: Section 1: That the Commission, as the designated Appleton (Fox Cities) MPO, approves the 2020-2025 Fiscal Year Surface Transportation Program – Urban (STP-U) projects.

RE-AFFIRMATION OF RESOLUTION NO. 31-19

Effective Date: December 20, 2019 Prepared for: Steering Committee and Approved with the Authority of the Full Commission Prepared By: David J. Moesch, Associate Transportation Planner Neal Strehlow, Chair Jeff Nooyen, Vice Chair Jerry Erdmann Tom Kautza Ken Robl Dick Koeppen Martin Farrell Jill Michaelson Ron McDonald Donna Kalata

Brian Smith

DATE: December, 12, 2019

TO: ECWRPC Steering Committee and Commission Board

FROM: ECWRPC Transportation Staff

RE: Appleton (Fox Cities) TMA Surface Transportation Program-Urban (STP-Urban) Projects –

FY 2021-2025

For the Fiscal Years of 2021-2025, the Appleton (Fox Cities) Transportation Management Area

(TMA) has an allocation of $17,938,343 for the Surface Transportation Program (STP-Urban)

funds. East Central staff worked with the local communities and the Wisconsin Department of

Transportation (WisDOT) to evaluate local projects. ECWRPC staff ranked project, provided the

ranking and information on the projects to the Appleton (Fox Cities) TMA Technical Policy

Advisory Committee. The Appleton (Fox Cities) TMA Technical Policy Advisory Committee

met on August 20, 2019 and September 18, 2019 to discuss the projects that were submitted for

the Surface Transportation Program - Urban funds for FY 2020-2025.

At the September 18, 2019 meeting, the Appleton (Fox Cities) TMA Technical Policy Advisory

Committee approved four projects to receive the STP-Urban funding (see attached sheet for

more detail about the costs of each of the projects):

Commercial Street from Stanley Street to Tyler Street (City of Neenah)

Racine Street from Third Street to Ninth Street (City of Menasha)

County Highway N from County Highway CE to County Highway KK (Outagamie

County)

County Highway P from State Highway 47 to Midway Road (Winnebago County)

The STP-Urban funding will fund both design and construction for these projects. These projects

if approved by the Commission Board will go to the Wisconsin Department of Transportation for

final approval.

2020-2025 STBG Funding for the Appleton TMA

Total Funding Available 17,938,343.00$ Updated: 10/15/2019

Commercial Street Racine Street CTH P CTH N

City of Neenah City of Menasha Winnebago County Outagamie County

Roadway

Federal Share of the Participating Construction Cost (80%) 5,680,000$ 3,080,000$ 4,200,000$ 3,000,000$

Local Share of the Participating Construction Costs (20%) 1,420,000$ 770,000$ 1,500,000$ 750,000$

Non-Participating Construction Costs (100% Local) -$ -$ 100,000$ -$

Structure(s) (If applicable):

Federal Share of the Participating Construction Cost (80%) -$ -$ -$ -$

Local Share of the Participating Construction Costs (20%) -$ -$ -$ -$

Non-Participating Construction Costs (100% Local) -$ -$ -$ -$

A. Subtotal Construction Costs 7,100,000$ 3,850,000$ 5,800,000$ 3,750,000$

B. Construction Engineering Costs 745,500$ 462,000$ 638,000$ 525,000$

C. State Review for Construction (sum lines A, B, and C) 24,400$ 20,400$ 20,400$ 20,400$

Construction Subtotal with State Review Cost Estimate (sum lines A, B, and C) 7,869,900$ 4,332,400$ 6,458,400$ 4,295,400$

A. Plan Development -$ 770,000$ 754,000$ 460,000$

B. State Review for Design -$ 22,200$ 20,400$ 22,000$

Design Subtotal with State Review Cost Estimate (sum lines A and B) -$ 792,200$ 774,400$ 482,000$

7,869,900$ 5,124,600$ 7,232,800$ 4,777,400$

7,869,900$ 5,124,600$ 7,132,800$ 4,777,400$

Total Federal Funding at ~72.028% 5,668,528$ 3,691,143$ 5,137,610$ 3,441,062$

Local portion - ~27.972% of the project 2,201,372$ 1,433,457$ 2,095,190$ 1,336,338$

Total Project Cost (including non-participating costs) 7,869,900$ 5,124,600$ 7,232,800$ 4,777,400$

72.028% 72.028% 72.028% 72.028%

*These amounts are pending WisDOT approval and final approval of the Commission Board.

STBG Projects by Municipality/County

Construction

Design

Total Project Cost including Design and Construction

Total Project Cost minus non-participating Construction Costs

RE-AFFIRMATION OF RESOLUTION NO. 32-19 APPROVING THE SURFACE TRANSPORTATION PROGRAM – URBAN (STP-U) PROJECT

FOR THE OSHKOSH URBANIZED AREA FOR FISCAL YEARS 2020-2025 WHEREAS, the East Central Wisconsin Regional Planning Commission has been designated by the Governor as the Metropolitan Planning Organization (MPO) for the purpose of carrying out cooperative, comprehensive and continuing urban transportation planning in the Oshkosh urbanized area; and WHEREAS, in accordance with the Fixing America’s Surface Transportation Act: (FAST Act), coordination has occurred between the MPO, the state and transit operators in programming multimodal projects; and WHEREAS, the Oshkosh MPO has a competitive process to select and approve surface transportation projects, and WHEREAS, the Oshkosh MPO Transportation Policy Advisory Committee approved the STP-Urban project, and WHEREAS, the selected local governments, their designated staffs, have approved the following project:

Oshkosh Urbanized Area Surface Transportation Program – Urban funds – FY 2020-2025

STP-U Project Total Project Cost

Federal Funds (65%)

Local Funds (35%)

Winnebago County – CTH I $1,959,200 $1,279,317 $679,883

Total Costs of Projects $1,959,200

Oshkosh UA Allocation $1,279,317

Now Therefore; BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION: Section 1: That the Commission, as the designated Oshkosh MPO, approves the 2020-2025 Surface Transportation Program – Urban (STP-U) project. Effective Date: December 20, 2019 Prepared for: Steering Committee and Approved with the Authority of the Full Commission Prepared By: David J. Moesch, Associate Transportation Planner

RE-AFFIRMATION OF RESOLUTION NO. 32-19

Neal Strehlow, Chair Jeff Nooyen, Vice Chair Jerry Erdmann Tom Kautza Ken Robl Dick Koeppen Martin Farrell Jill Michaelson Ron McDonald Donna Kalata

Brian Smith

,

DATE: December, 12, 2019

TO: ECWRPC Steering Committee and Commission Board FROM: ECWRPC Transportation Staff RE: Oshkosh MPO Surface Transportation Program – Urban Project – FY 2021-2025 For the Fiscal Years of 2021-2025, the Oshkosh Metropolitan Planning Organization has an allocation of $1,279,317 for the Surface Transportation Program – Urban (STP-Urban) program funds. East Central staff worked with the local communities and the Wisconsin Department of Transportation (WisDOT) to evaluate local projects. ECWRPC staff ranked projects and provided the ranking and information on the projects to the Oshkosh MPO Technical Policy Advisory Committee. The Oshkosh MPO Technical Policy Advisory Committee met on August 20, 2019 to discuss and approve the County Highway I project submitted by Winnebago County for the Surface Transportation Program – Urban funds for FY 2020-2025. The STP-Urban funding will fund both design and construction for the Winnebago County Highway I project. This project if approved by the Commission Board will go to the Wisconsin Department of Transportation for final approval.

PROPOSED RESOLUTION NO. 01-20

AMENDING THE 2020 TRANSPORTATION WORK PROGRAM AND BUDGET WHEREAS, Article II, Section 2 of the By-laws of the East Central Wisconsin Regional Planning Commission requires the adoption of the annual transportation work program and budget, and; WHEREAS, the final 2020 Transportation Work Program and Budget was adopted by the Commission on October 25, 2019, and; WHEREAS, additional funding was available for the Appleton (Fox Cities) Transportation Management Area (TMA), and; WHEREAS, two priority projects – the Northeastern Wisconsin Intermodal Facility Site Study and the Economic Impact of Walking and Bicycling are outlined in the 2020 Transportation Program, and; WHEREAS, ECWRPC will apply for the Wisconsin Department of Transportation (WisDOT) Freight Railroad Infrastructure Improvement Program (FRIIP) grant with the total project amount at $250,000 with $48,823 in federal funding (PL - funding), $200,000 in state funding (FRIIP) and $1,177.00 in local funding, and; WHEREAS, if ECWRPC is not awarded the WisDOT FRIIP grant, the additional funding will be used for the Economic Impact of Bicycling and Walking Study with the total project amount at $61,028.75 with $48,823.00 in federal funding (PL - funding) and $12,205.75 in local funding, and; WHEREAS, the additional funds will be utilized to complete the program deliverables as outlined with in the 2020 Transportation Work Program and Budget; THEREFORE BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION:

Section 1: That the Commission amends the 2020 Transportation Work Program and Budget to reflect the additional funding.

Effective Date: January 31, 2020 Prepared for: Transportation Committee Prepared By: Melissa Kraemer Badtke, Principal Transportation Planner Neal Strehlow, Chair Jeff Nooyen, Vice Chair Jerry Erdmann Tom Kautza

Ken Robl Dick Koeppen Martin Farrell Jill Michaelson Ron McDonald Donna Kalata

Brian Smith

PROPOSED RESOLUTION 02-20

AUTHORIZING THE COMMISSION TO SUBMIT AND SUPPORT AN APPLICATION FOR THE 2020-2024 TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUNDING TO

CONTINUE THE REGIONAL SAFE ROUTES TO SCHOOL (SRTS) PROGRAM WHEREAS, the East Central Wisconsin Regional Safe Routes to School Program assists local communities and school districts to develop and implement activities related to their local Safe Routes to School Program; and WHEREAS, the East Central Wisconsin Regional Planning Commission was awarded Wisconsin Department of Transportation Safe Routes to School Grant funds in October, 2010; December, 2012 and August, 2014; and Transportation Alternative Program funds in August, 2016, August 2018; and WHEREAS, approval provides recognition of a completed 2017-2021 East Central Regional Safe Routes to School Strategic Plan and annual local Safe Routes to School coalition action plans; and WHEREAS, the Safe Routes to School grant funds are available through the WisDOT Transportation Alternatives Program Cycle; and WHEREAS, the organization’s staff will continue to work with school representatives, municipality representatives, advocacy organizations, Wisconsin Department of Transportation, the Regional Safe Routes to School advisory committee and various Regional Safe Routes to School stakeholders to achieve the items outlined in the 2017-2021 East Central Wisconsin Regional Safe Routes to School Strategic Plan. BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION: SECTION 1. That the Commission be authorized to develop a 2020-2024 Transportation Alternatives Program application to the Wisconsin Department of Transportation (WisDOT) for the East Central WI Regional Safe Routes to School Program for a total of $767,120.00 in federal funds, to be matched by $191,780.00 in local funds provided by the Commission, for a total two-year project cost of $958,900.00 for FY 2023 and FY 2024. SECTION 2. That the Commission be authorized to enter into the necessary agreements to carry out the proposed East Central Wisconsin Regional Safe Routes to School Transportation Alternatives Program from the Wisconsin Department of Transportation.

Effective Date: January 31, 2020 Prepared for: Transportation Committee Prepared By: Melissa A. Kraemer Badtke, Principal Transportation Planner

Neal Strehlow, Chair Jeff Nooyen, Vice Chair

Jerry Erdmann Tom Kautza Ken Robl Dick Koeppen Martin Farrell Jill Michaelson Ron McDonald Donna Kalata

Brian Smith

DATE: January 2, 2020

TO: ECWRPC Transportation Committee

FROM: Melissa Kraemer Badtke, Principal Transportation Planner

RE: Regional Safe Routes to School Transportation Alternatives Program Application and

Budget for FY 2023 and 2024

The Wisconsin Department of Transportation (WisDOT) has opened the Transportation

Alternatives Program Cycle for the FY 2020-2024. Over the last few years in our region we have

had at least two child fatalities, several near misses with students walking or biking to school and

vehicles, and an increase in vehicle and school bus related crashes. ECWRPC staff continues to

work with over 180 schools on advancing the Safe Routes to School movement through bike and

walk audits, local safe routes to school action plans, events and programs, and youth led

programming. The Regional SRTS continues to be recognized as a state and national example of

success. The Regional SRTS Program has been highlighted through case studies that feature

local and regional programs from across the country and at the SRTS National Conference.

Our innovation and creativity has allowed to in developing public and private partnerships,

which has secured over $20,000 in private donations. In addition, we also were able to work with

WisDOT to develop a process for consultants to apply in-kind contributions to contracts that are

funded through the Regional SRTS Program.

East Central staff has worked with leaders from local SRTS coalitions from across the region to

identify programs that continue to increase the number of students walking or bicycling to

school. For this TAP application, ECWRPC would be requesting funding for FY 2023-2024 the

following programs:

Local Safe Routes to School Action Plans;

One-day events like Walk to School Day, Winter Walk to School Month, and Bike to

School Day;

Frequent Walker and Walking School Bus Programs;

3rd

educational campaign and materials;

Evaluation of local and Regional SRTS Programs.

Over the next year, East Central staff will be working with partner organizations to evaluate the

cost effectiveness of sustainable safe routes to school programming. More information on this

project will be forthcoming.

Over the last 10 years, we have built a successful Regional Safe Routes to School program

and we look forward to working with partner organizations and youth to build healthy, safe,

active communities and region.

Attachment #4 - East Central WI Regional SRTS Program - Budget

Transportation Alternatives Program Cycle Application: SRTS Non-Infrastructure (SFY 2023 and SFY 2024)

Project/Activity

SFY 2023

Projected Costs

SFY 2024

Projected Costs

SFY 2023 - 2024

Total Costs

Regional Strategic Plan and Local Plan Development/Implementation - Total 350,100.00$ 370,100.00$ 720,200.00$

Staff Time (2.5 full time staff) including staff salary, benefits, overhead, and Expenses (printing, mileage, etc.) for the following:350,100.00$ 370,100.00$ 720,200.00$

Update and implementation of the East Central Regional SRTS Strategic Plan (strategic plan to be updated in 2021)

Coordination of Regional SRTS Advisory Committee through local countywide SRTS coalitions and 1 team Leader meeting

through the school recognition program

Development and update Local SRTS Action Plans(includes working with Local SRTS Task Force to do student surveys, parent surveys,

conduct bike and walk audits) based on the 2020-2024 SRTS Action Plan schedule

Provide staff and support for 35 local SRTS coalitions and (184 schools within the East Central Region)

Work with new schools that would like to participate in the East Central WI Regional SRTS program

Print for Regional SRTS materials for SRTs programs, local SRTS action plans, bicycle and walk audit results, Regional SRTS

annual report, and additional resources and materials as necessary.Continue to recognize local SRTS programs through the SRTS School Recognition Program that evaluates progress of the

Regional SRTS Program and local SRTS Programs through the Performance Based Analysis ToolContinue to develop private partnerships with businesses/corporations/media throughout the East Central Region per the

Sponsorship GuidebookReview School District Transportation Policies and work with school districts to include bicycling and walking as

transportation modes for students in their transportation policiesWork with partner organizations (Sherriff's Departments, School Districts, etc.) to address unusually hazardous busing

situations

Programs (Strategic Plan Focus Areas: Student Engagement; Programs, Policy, and Infrastructure

Leadership, Robust Partnerships) - Total $ 63,850.00 $ 63,850.00 $ 127,700.00

Walk to School Day Toolkits= $10,000/yr. 10,000.00$ 10,000.00$ 20,000.00$

$10,000/yr. x 2 years = $20,000

Assumes 100 schools participating each year ($100/school/year)

Materials and supplies, posters, banners, guidebooks (which includes themes for Walk to School Day, resources regarding

trivia questions, etc.)(Item in Strategic Plan: Organize parents, grandparents, community members to chaperone ongoing walking and

bicycling initiative)

Winter Walk to School Month Toolkits= $7,000/yr. 7,000.00$ 7,000.00$ 14,000.00$

$7,000/yr. x 2 years = $14,000

Materials and supplies, posters, banners, guidebooks (which includes themes for Winter Walk to School Month, resources

regarding trivia questions, etc.)(Item in Strategic Plan: Organize parents, grandparents, community members to chaperone ongoing walking and


Bike to School Day/Bike Safety Month Toolkits = $10,000/yr. 10,000.00$ 10,000.00$ 20,000.00$

$10,000/yr. x 2 years = $20,000

Assumes 100 schools participating each year ($100/school/year)

Materials and supplies, posters, banners, guidebooks(which includes themes for Bike Safety Day/Bike to School Day,

resources regarding trivia questions, etc.)(Item in Strategic Plan: Organize parents, grandparents, community members to chaperone ongoing walking and


Frequent Walker Program = $5,000/yr. 7,500.00$ 7,500.00$ 15,000.00$

$5,000/yr. x 2 years = $10,000

Assumes 30 schools participating each year

(Item in Strategic Plan: Form clubs at schools that promote walking, bicycling or other active lifestyles along work with

senior center to be walking drivers for the program)

Walking School Bus (WSB)/Cycle Train (CT) – Total = $33,900/yr. 28,600.00$ 28,600.00$ 57,200.00$

$28,600/yr. x 2 years = $57,200

Appleton - Total = $3,900/yr. 3,900.00$ 3,900.00$ 7,800.00$

3 WSB/CT Coordinators at 3 Elementary Schools x $1,000 for stipends + $300 for materials and incentives =

$3,900/yr.

Fond du Lac – Total = $5,200/yr. 5,200.00$ 5,200.00$ 10,400.00$

4 WSB Coordinators at 5 Elementary Schools x $1,000 for stipends and $300 for materials and incentives =

$5,200/yr.

Green Cones for crossings at 12 schools

New London - Total = $2,600/yr. 2,600.00$ 2,600.00$ 5,200.00$


$2,600/yr.

Hortonville/Greenville - Total = $2,600/yr. 2,600.00$ 2,600.00$ 5,200.00$

2 WSB/CT Coordinators at 1 Elementary School x $1,000 for stipends + $300 for materials and incentives =

$2,600/yr.

Oshkosh - Total = $5,200/yr. 5,200.00$ 5,200.00$ 10,400.00$

3 WSB Coordinators at 4 Elementary Schools x $1,000 for stipends and $300 for materials and incentives =

$5,200/yr.

East Central WI Regional SRTS Program Implementation Budget (SFY 2023 & SFY 2024)SRTS NON-INFRASTRUCTURE PROJECTS



Menasha - Total = $2,600/yr. 2,600.00$ 2,600.00$ 5,200.00$


$2,600/yr.

Neenah - Total = $1,300/yr. 1,300.00$ 1,300.00$ 2,600.00$

1 WSB/CT Coordinators at 1 Elementary School x $1,000 for stipends + $300 for materials and incentives =

$1,300/yr.

Future Walking School Buses and Cycle Trains 4 x $1,300 = $5,200/yr . 5,200.00$ 5,200.00$ 10,400.00$

(Item in Strategic Plan: Organize parents, grandparents, community members to chaperone ongoing walking and bicycling

initiative)

Bicycle Fleet Maintenance 750.00$ 750.00$ 1,500.00$

Tune up bicycles within the bike fleet and replace parts for the bicycle fleet as necessary.

Communications (Strategic Plan Focus Area) - Total 35,000.00$ 35,000.00$ 70,000.00$

East Central Traditional Media and Public Relations for Educational Campaign #3: Total = $25,000/yr. 25,000.00$ 25,000.00$ 50,000.00$

$25,000/yr. x 2 years = $50,000

Ongoing media relations programs for 33 school districts (continue to pitch local and Regional SRTS) stories to

newspapers, radio, TV (i.e. noon shows, Television stations at local events – like ped. safety dance in Oshkosh), etc. (Item

in Strategic Plan - Engage media through increased frequency, expansion to national media to promote regional brand.)

Develop turnkey communication materials with a consistent message of stakeholders (including but not limited to school

districts, police departments, municipalities, etc.) (i.e. developing social media content, newsletter content, key SRTS

messages so stakeholders can plug it directly into their social media sites or their newsletters) (Item in Strategic Plan -

Engage site champions to increase awareness of children walking or bicycling to and from school; Also a recommendation

from the Regional SRTS Advisory Committee).Develop a quarterly report for elected officials for education and awareness of Regional SRTS Program and local SRTS

program efforts (Item in Strategic Plan: Engage policy stakeholders with face to face meetings on key themes, targets,

and objectives).

Enhance social media and blog efforts, launch seasonal online and traditional media educational efforts around events to

reach school district community members, parents, elected officials, and municipalities.

Development of Community Educational Outreach Materials (Phase 2) 10,000.00$ 10,000.00$ 20,000.00$

$10,000/yr. x 2 years = $20,000

Educational booklet that coincides with common core standards and can be integrated into the classroom. Updated

community educational outreach materials - banners, slogans, posters, etc.

Share materials with La Crosse County SRTS Program and other SRTS Programs around the state

Youth (Student) Engagement Community Project Program/Curriculum (Strategic Plan Focus Area) - Total10,500.00$ 10,500.00$ 21,000.00$

Youth Engagement Program: Total = $21,000 10,000.00$ 10,000.00$ 20,000.00$

$10,500/yr. x 2 years = $21,000

3-5 new schools participating

Continue to expand the youth engagement program working with various clubs at the school district level along with

working with health department to help form youth coalitions.Working with elementary school teachers to teach students about bicycle and pedestrian safety through physical

education classes along with incorporating SRTS information and concepts into curriculum based work including writing,

reading, math and social studies

Working with Middle School students in the classroom to assist in participatory photo mapping, implementing SRTS

programs, developing educational SRTS materials for a variety of stakeholders, and educating elementary school students

SRTS concepts.

Work with students to conduct bicycling and walking audits to develop strategies with the 6 E's of the SRTS Program to

help increase the number of students participating in the Regional SRTS Program( (Item in Strategic Plan: Student led

initiative in social marketing efforts.)

Project RADAR (Reminding All Drivers About Responsibility) 500.00$ 500.00$ 1,000.00$

Expand and enhance toolkits for the Project RADAR Program, this would include updating the radar guns (if necessary) banners,

yard signs, working to develop the program into the additional classroom programs

Webinars/Workshops (Strategic Plan Focus Areas - Student Engagement; Planning, Policy, and

Infrastructure Leadership; Robust Partnerships; Regional Sustainability) 2,500.00$ 2,500.00$ 5,000.00$

Webinars/Workshops 2,500.00$ 2,500.00$ 5,000.00$

Total = $2,500/yr.x 2 years = $5,000 (Total)

Workshops could include but are not limited to the following potential speakers:

Walking and Bicycling Curriculum for Physical Education teachers, Crossing Guard Training, Safety Patrol, Sponsorship

Development, Walkathon programs, School Siting, Planning and Engineering for Bicycling and Walking, Enforcement for

SRTS, PedNet Coalition for the expansion of the Walking School Bus Program, Unusually Hazardous Busing Situations,

Green Complete Streets/Complete Streets WorkshopsNote- East Central staff will work with the private consultants that are hired to do the training to provide a match to the

contract.

Evidence Based Practices and Research (Strategic Plan Focus Area) - Total 7,500.00$ 7,500.00$ 15,000.00$

Evidence Based Practices and Research 7,500.00$ 7,500.00$ 15,000.00$

$7,500/yr. x 2 years = $15,000 (Total)

Evaluation and Research of SRTS Programs within the East Central Region = $15,000/yr.

Evaluate PBIS (Positive Behavioral Interventions and Supports) with SRTS Programs at schools and school district level.

Evaluation of youth engagement/curriculum programs and best practices.

Provide case studies and research related to local success stories (i.e. communities/schools that have received funding to

implement infrastructure or non-infrastructure activities)

Continue to update the East Central WI Regional SRTS Database

Evaluate progress of the Local and Regional SRTS program efforts through the SRTS School Recognition Program

NON-INFRASTRUCTURE TOTAL: 469,450.00$ 489,450.00$ 958,900.00$



Activity/Project

SFY 2023

Projected Costs

SFY 2024

Projected Costs Total

Non-Infrastructure

Federal Share (80%) 375,560.00$ 391,560.00$ 767,120.00$

Local Share (20%) 93,890.00$ 97,890.00$ 191,780.00$

TOTAL 469,450.00$ 489,450.00$ 958,900.00$

Cost per school (assuming 184 schools participating) 2,551.36$ 2,660.05$

Regional SRTS Budget for Appleton TMA Breakdown based on ~38% of population within Appleton TMA

SFY 2023

Projected Costs

SFY 2024


Federal Share (80%) 142,712.80$ 148,792.80$ 291,505.60$

Local Share (20%) 35,678.20$ 37,198.20$ 72,876.40$

TOTAL 178,391.00$ 185,991.00$ 364,382.00$

Total East Central WI Regional SRTS Budget minus Appleton TMA Portion

SFY 2023

Projected Costs

SFY 2024


Federal Share (80%) 232,847.20$ 242,767.20$ 475,614.40$

Local Share (20%) 58,211.80$ 60,691.80$ 118,903.60$

TOTAL 291,059.00$ 303,459.00$ 594,518.00$

*Estimated cost per school with 184 schools participating in 2023 = $2,551.36

*Estimated cost per school with 184 schools participating in 2024 = $2,660.05

***East Central WI Regional Planning Commission will provide the 20% match, however any consultants contracted to work on the Regional SRTS program, East

Central staff will work with consultants to include at least a 10% local match towards the project and continue to build public private partnerships to leverage in

additional funding.

**Previous Regional SRTS WisDOT SRTS and TAP Program funds were awarded in 2010 and 2012 at $908,000 each program cycle with 100% federal funds; in 2014 at

$852,000 federal funds with a 20% match and; in 2016 at $850,400 federal funds with a 20% match; in 2018 at $572,240 with a 20% match

East Central WI Regional SRTS Program Total CostsCalumet, Fond du Lac, Menominee, Outagamie, Shawano, Waupaca, Waushara, and Winnebago Counties

Appleton TMA Breakdown - East Central WI Regional SRTS Program

Total East Central WI Regional SRTS minus Appleton TMA Portion

PROPOSED RESOLUTION NO. 04-20 AMENDING THE 2020 TRANSPORTATION WORK PROGRAM AND BUDGET TO INCLUDE

THE ECWRPC MOBILITY MANAGER PROGRAM WHEREAS, Article II, Section 2 of the By-laws of the East Central Wisconsin Regional Planning Commission requires the adoption of the annual transportation work program and budget, and; WHEREAS, the final 2020 Transportation Work Program and Budget was adopted by the Commission on October 25, 2019, and; WHEREAS, the Wisconsin Department of Transportation has awarded 5310 funding for the ECWRPC Mobility Manager Program, and; WHEREAS, the total funding for the program is $73,421 that includes $58,7374 federal funds through WisDOT and $14,864 in local share, and; WHEREAS, the additional funds will be utilized to complete the program deliverables as outlined with in the 2020 Transportation Work Program and Budget; THEREFORE BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION:

Section 1: That the Commission amends the 2020 Transportation Work Program and Budget to reflect the additional funding.

Effective Date: January 31, 2020 Prepared for: Transportation Committee Prepared By: Melissa Kraemer Badtke, Principal Transportation Planner Neal Strehlow, Chair Jeff Nooyen, Vice Chair Jerry Erdmann Tom Kautza Ken Robl Dick Koeppen Martin Farrell Jill Michaelson Ron McDonald Donna Kalata

Brian Smith

111

SECTION 7: 5310 FUNDING— ECWRPC MOBILITY MANAGER PROGRAM

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SECTION 8.1—2448 WORK ITEM: ECWRPC MOBILITY MANAGER PROGRAM

2448 Work Program—FY 2020 Schedule of Activities & Work Products

Description Targeted Completion Date

1.3 Continue to build partnerships with public and private entities to continue to improve access to affordable and reliable transportation options to the rural and small urban areas

January-December ‘20

1.4 Work with partner agencies to develop marketing tools to recruit volunteer drivers and edu-cate potential riders (video, website, Facebook, posters, business cards, presentations).

January—December ‘20

1.5 Work with local transportation partners to standardize local policy as it relates to volunteer driver recruitment, inspection, background checks and other related policies

January– December ‘20

1.6 Present at coordination meetings, conferences and other events educating the public on transportation gaps barriers and needs and best practices


1.7 Provide operational resources to help plan and operate coordinated systems including Geo-graphic Information Systems (GIS) mapping, Global Positioning System Technology, Travel Demand Modeling, Asset Management and Title VI program development; Assistance in grant writing and planning.


1.8 Set standardized performance measures and targets as it relates to mobility management. July—December ‘20

1.1 Grant administration including pre-planning (sub-contract RFP, project planning committee development) and administration of the grant.


1.2 Promotion, enhancement and facilitation of access to transportation services including the integration and coordination of services for individuals with disabilities, seniors, and low income individuals

January-December ‘20

1.9 Work with partner agencies to help identify solutions to specific client challenges January—December ‘20

Objectives: The ECWRPC Mobility Management Program consists of short/long range planning and management strategies for improving coordination among public transportation and other transportation services within East Central Wisconsin rural and small urban areas (rural portions of Winnebago, Calumet and Outagamie counties and all of Shawano, Menominee, Waupaca, Waushara and Fond du Lac counties). ECWRPC will work very closely with the Appleton Transportation Management Area (Valley Transit), Oshkosh Metropolitan Planning Organization (GO Transit) and the Fond du Lac Metropolitan Planning Organiza-tion (Fond du Lac Transit) to ensure cross boundary coordination and to support them with any mobility management planning resources we can provide. The ECWRPC Mobility Manager Program is intended to build and support coordination among existing public transportation providers and other transportation service providers with expanding available services at a regional level and across municipal boundaries. A consultant will be hired for a portion of this grant. This program is funded through 5310 funding.

2448 - Staff Allocations in HoursMPO Director Principal Planner Planner GIS IT Total Hours

0 775 200 40 0 1015

2448 Work Program Cost Summary WisDOT/FTA ECWRPC ELEMENT TOTAL

$58,737.00 $14,684.00 $73,421.0080.0% 20.0% 100.0%

PROPOSED RESOLUTION NO. 03-20 AMENDING THE TRANSPORTATION IMPROVEMENT PROGRAM FOR THE FOX CITIES TRANSPORTATION MANAGEMENT AREA - 2020. WHEREAS, the East Central Wisconsin Regional Planning Commission, as the Metropolitan Planning Organization (MPO) for the Fox Cities Transportation Management Area, approved the 2020 Transportation Improvement Program for the Fox Cities Transportation Management Area, at the October 25, 2019 quarterly Commission meeting; and

WHEREAS, the Transportation Improvement Program was prepared to meet the requirements of the Fixing America’s Surface Transportation Act: (FAST), as prescribed by federal regulations; and

WHEREAS, all projects that use federal funds must appear in an adopted Transportation Improvement Program; and

WHEREAS, WisDOT has requested the MPO advance the attached highway projects in the Fox Cities Area: WHEREAS, the MPO staff will prepare the appropriate documentation to meet federal and state requirements for any transportation project appearing in the TIP, Now Therefore;

BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION:

SECTION 1. That the Commission approves the amendment as presented to include the projects on I 41, WIS 76, and WIS 441 in the approved 2020 Transportation Improvement Program for the Fox Cities Transportation Management Area.

Effective Date: January 31, 2020 Prepared for: Transportation Committee Prepared By: David J. Moesch, Associate Transportation Planner ___ Neal Strehlow, Chair Ken Robl, Vice Chair ___ Jerry Erdmann Brian Smith ___ Jeff Nooyen Dick Koeppen ___ Ron McDonald Jill Michaelson ___ Martin Farrell Donna Kalata Thomas Kautza

** Funds are listed in Year of Expenditure $. ($000)

** Funds are obligated to projects approximately 6 weeks prior to LET date. *Amended 1/31/20*

Fed State Local Total Fed State Local Total Fed State Local Total Fed State Local Total

WisDOT WIS 76 / School Road Intersection DESIGN 0 0 0 0

Outagamie WIS 96- WIS 15 ROW 0 0 0 0

6430-20-71 CONST 0 0 0 1110 136 0 1246

252-20-037 HSIP 0.031 miles (P) TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 1110 136 0 1246

WisDOT IH 41/Neenah-Appleton DESIGN 0 0 0 0

Winnebago Breezewood=STH 15 ROW 0 0 0 0

1120-57-60 REHAB CONST 0 0 0 6465 1616 0 8081

252-20-038 FLX 9.65 miles (P) TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 6465 1616 0 8081

WisDOT WIS 441/USH 10 - N Jct I-41 DESIGN 0 0 0 0

Outagamie ROW 0 0 0 0

4685-29-60 REHAB CONST 0 0 0 3344 836 0 4180

252-20-039 FLX 5.74 miles (P) TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 3344 836 0 4180

*Amended 1/31/20*

Project Description

2020Type of

Cost

Table 1: Fox Cities Transportation Management Area - Project Listing (2020-2023)

Primary Jursdiction

20232021 2022

1

PROPOSED RESOLUTION NO. 05-20 AMENDING THE TRANSPORTATION IMPROVEMENT PROGRAM FOR THE OSHKOSH URBANIZED AREA - 2020. WHEREAS, the East Central Wisconsin Regional Planning Commission, as the Metropolitan Planning Organization (MPO) for the Fox Cities Transportation Management Area, approved the 2020 Transportation Improvement Program for the Oshkosh Urbanized Area, at the October 25, 2019 quarterly Commission meeting; and

WHEREAS, the Transportation Improvement Program was prepared to meet the requirements of the Fixing America’s Surface Transportation Act: (FAST), as prescribed by federal regulations; and

WHEREAS, all projects that use federal funds must appear in an adopted Transportation Improvement Program; and

WHEREAS, WisDOT has requested the MPO advance the attached highway project in the Oshkosh Area: WHEREAS, the MPO staff will prepare the appropriate documentation to meet federal and state requirements for any transportation project appearing in the TIP, Now Therefore;

BE IT RESOLVED BY THE EAST CENTRAL WISCONSIN REGIONAL PLANNING COMMISSION:

SECTION 1. That the Commission approves the amendment as presented to include the project on WIS 21 in the approved 2020 Transportation Improvement Program for the Oshkosh Urbanized Area.

Effective Date: January 31, 2020 Prepared for: Transportation Committee Prepared By: David J. Moesch, Associate Transportation Planner ___ Neal Strehlow, Chair Ken Robl, Vice Chair ___ Jerry Erdmann Brian Smith ___ Jeff Nooyen Dick Koeppen ___ Ron McDonald Jill Michaelson ___ Martin Farrell Donna Kalata Thomas Kautza

**Funds are listed in Year of Expenditure $. *Amended 1/31/20* **Funds are obligated approximately 6 weeks prior to LET date.

Fed State Local Total

WisDOT WIS 21/ WIS 116 - Leonard Pt Rd DESIGN 80 20 0 100

Winnebago ROW 0

6180-30-00 RESUR CONST 0

253-20-023 FLX 6.28 miles (P) TOTAL 80 20 0 100

*Amended 1/31/20*

Table 1: Oshkosh Urbanized Area - Project Listing (2020-2023)

Type of

CostProject Description

Primary

Jursdiction

($000)

2020

Memo To: ECWRPC Standing Committees From: Eric W. Fowle, AICP – Executive Director Date: December 30, 2019 RE: Quarterly Steering Committee Update In an effort to better inform all Commissioners and Committees, routine reports on Steering Committee activities are being provided as part of each Standing Committee meeting. The Steering Committee met most recently on November 18th and December 20th, 2019 to address and discuss a number of items, including:

Review of preliminary draft 2020-203 Strategic Plan Goals & Strategies. The Steering Committee would like to have continued discussions on::

1. Receiving input and feedback from other Standing Committees and Commissioners on prioritizing projects/programs to align the budget and work program, and;

2. To hold a special full day meeting in February, 2020 to conduct a more thorough review of current Commission programs. Based on this, it is likely that this effort will be continued through the winter and early spring of 2020 with the goal being to have it adopted by the Commission at the April Quarterly Commission meeting;

Need for a policy on providing technical assistance to communities on edge of member counties;

Approval of preliminary list of 2020 Technical Assistance projects;

Preliminary discussion on potential for Native American “land acknowledgment” statements at Commission related meetings;

Approval of comprehensive plan update local assistance contracts for C. Shawano, T. Caledonia (Waupaca Co.), and T. Lessor (Shawano Co.);

Approval of Appleton (Fox Cities)and Oshkosh MPO Recommended Surface Transportation Program-Urban Transportation Projects for funding;

Conducted the Executive Director’s Performance Evaluation and approval of 2020 contract.

The Committee will be meeting again in January, 2020 to take final action on the draft 2020 Budget & Work Program as well as in February to focus on the Strategic Plan Update.. If you have questions on any of these items, please contact me at (920) 751-4770 or at [email protected].

1

ECWRCPC 2020-2023 STRATEGIC PLAN GOALS & STRATEGIES

EDITS AND NOTES/DISCUSSION POINTS RESULTING FROM 12/20/19 STEERING COMMITTEE MEETING SHOWN IN BLUE HIGHLIGHTING

THE COLLECTIVE IMPACT FRAMEWORK The Collective Impact Framework is a process which helps in solving a specific social problem using a structured form of collaboration. This collaboration model identifies five separate conditions which can lead to positive outcomes as shown below:

Source: Channeling Change: Making Collective Impact Work, Stanford Social Innovation Review.

Relationship of Key Themes The Key Themes generated from the planning process (See Chapter 2) were examined and fine-tuned by staff to better fit into the context of the Collective Impact Framework as follows: 1) Common Agenda

KEY THEME: Update & Strengthen Regional Comprehensive Plan KEY THEME: Increase Regional Planning Capacity / Opportunities (to address new issues) (SOME DISCUSSION ON THIS – STATEMENT MAY NEED EDITING DUE TO LACK OF SUPPORT FOR LEVY INCREASES) KEY THEME: Support County & Local Communities’ Planning Efforts

2) Shared Measurement Systems

KEY THEME: Continuous Project Improvement

REVISED DRAFT – 12/30/19

The Collective Impact Framework

2

KEY THEME: Project Monitoring & Benchmarking Against Values & Program Goals 3) Mutually Reinforcing Activities

KEY THEME: Increase Commissioner Knowledge & Engagement

4) Continuous Communication KEY THEME: Identify Key Connections KEY THEME: Develop New Methods/Forms/Formats of Communication KEY THEME: Focus on Value & Services

5) Backbone Support Organization KEY THEME: Operate Under A Sustainable Budget (STRONG DISCUSSION ON WHAT THIS MEANS) KEY THEME: Hire and Retain Talented Staff KEY THEME: Actively Monitor & Maintain Strategic Plan

A NEW PLAN FOR COLLABORATION Mission, Vision & Values A mission statement defines the core purpose of the organization - why it exists. A formal mission statement was adopted by the agency in 2012 as part of its first Strategic Plan and no changes are recommended for this updated plan.

MISSION STATEMENT: East Central builds relationships and cooperative, visionary growth strategies to keep our region beautiful, healthy, and prosperous.

A vision statement communicates clearly a vivid and desired or intended future state of your organization. It provides a strategic direction in unambiguous terms and shows a long-term view. It should tie back to the Mission Statement by illustrating how you carry out your operations. For the purposes of this Strategic Plan, the following Vision Statement is recommended:

VISION: East Central is an agency which effectively develops, administers and promotes [valued] regional and local planning [programs and services] which enhances our communities’ [quality of life]. (Additions)

(NEW!) Values are deeply held convictions, priorities, and underlying assumptions that influence your attitudes and behaviors. An organization’s core values and mission statement are part of foundation for the Strategic Plan – the beliefs and purpose that it is truly committed to. The major values identified during the planning process include:

VALUE: Continue to exist as an effective, focused regional planning agency. VALUE: Embrace regionalism and the challenges of collaboration. VALUE: Create a dynamic and prosperous region – one that recognizes the importance of both the urban and rural areas. VALUE: Build resilience (economic, environmental, social) across the region so as to strengthen our counties and communities.

3

GOAL #1: UPDATE, STRENGTHEN & IMPLEMENT REGIONAL COMPREHENSIVE PLAN

GOAL DEFINITION: Having a shared vision for land use, transportation, economic development, public service provision, and the environment at the regional level is imperative to fulfilling our role.

DESIRED OUTCOME: A plan which truly identifies regional level land use and transportation related issues, and sets forth a visionary, cooperative path for deriving and implementing solutions in a collaborative manner. Align County Comprehensive Plan priorities into the Regional Comprehensive Plan.

MEASURE OF SUCCESS: Alignment of local, county and regional plans and policies.

GOAL CHAMPIONS: Executive Director, Assistant Director, Principal Planners

ADDITIONAL CONTRIBUTORS: All Staff, All Commissioners, Member County Department Heads

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1A Regularly Update Regional Comprehensive Plan

1A-1 ACTION

1B Align Comprehensive Plan Recommendations with Strategic Plan

1B-1 ACTION

1C

Actively Fund Implementation of Key Comprehensive Plan Recommendations

1C-1 ACTION

1D

Work Across RPC Borders as Needed to Implement Regional Plan(s)

1D-1 ACTION

4

GOAL #2: BUILD STRONG RELATIONSHIPS THROUGH TARGETED, AUTHENTIC COMMUNICATION

GOAL DEFINITION: Creating meaningful, strong relationships with key stakeholders is critical to being a successful regional planning agency as well as implementing its regional plans. Targeting these efforts with different/appropriate messaging and methods will increase our effectiveness.

DESIRED OUTCOME: Having 100% of our member counties’ department staff, and their communities (towns, villages, cities) be aware of and knowledgeable about ECWRPC and its functions and services. (RETHINK WORDING ON THIS, AS THIS OUTCOME DOES NOT NECESSARILY EQUATE TO VALUE)

MEASURE OF SUCCESS: Increased positive responses about awareness/knowledge of the Commission when surveyed in future years.

GOAL CHAMPIONS: Executive Director, Assistant Director, Principal Planners

ADDITIONAL CONTRIBUTORS: All Staff, All Commissioners

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Communicate Regularly and Directly with Key Stakeholders from Member Counties

2A-1 ACTION

2B

Develop a Communication & Engagement Plan that Employs Strategic Partnerships for Sharing Information

2B-1 ACTION

2C

Focus Communications on the Commission’s Successes, Value, Services, Opportunities & Best Practices

2C-1

ACTION

5

GOAL #3: INCREASE COMMISSIONER KNOWLEDGE & ENGAGEMENT

GOAL DEFINITION: Improve Commissioners’ base of knowledge about the Commission (history, accomplishments, programs, services, vision and values).

DESIRED OUTCOME: A more knowledgeable, and therefore, confident set of Commissioners who are comfortable sharing information about the Commission with others.

MEASURE OF SUCCESS: Full Commissioner participation in Standing Committee and Quarterly Commission meetings. Each Commissioner makes efforts at least twice per year to be meaningfully involved in a project, or engaged with a stakeholder/constituent about regional planning topics.

GOAL CHAMPIONS: Executive Director, Assistant Director, Commission Chair, Commission Vice-Chair

ADDITIONAL CONTRIBUTORS: County Board Chairs, County Executives

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3A Attract Quality Commissioners & Provide Meaningful Onboarding

3A-1 ACTION

3B Increase Commissioner Knowledge of Programs & Values

3B-1 ACTION

3C Provide Regular Training Opportunities for Commissioners

3C-1 ACTION

3D Create an Ambassadorship Program to Increase Knowledge of the Commission’s Work and Strengthen Partnerships

3D-1 ACTION

3E Create Opportunities for Celebration of Regional Accomplishments, Recognition of Commissioners & Socialization

6

GOAL #4: INCREASE ABILITY TO ADDRESS REGIONAL ISSUES & OPPORTUNITIES

GOAL DEFINITION: Provide more support and assistance to member counties which have common (regional) planning issues facing them.

DESIRED OUTCOME: To have more staffing capacity or flexibility to better address emerging, important regional planning issues as they arise.

MEASURE OF SUCCESS: The initiation and completion of new regional planning studies which provide direction and guidance on emerging regional planning issues.

GOAL CHAMPIONS: Executive Director, Principal Planners

ADDITIONAL CONTRIBUTORS: All Staff, All Commissioners, Member County Department Heads

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Bring More Focus and Attention to Regional Level Issues which Affect Urban and Rural Counties

4A-1 ACTION

4B

Dedicate Staff Time to Fostering New Funding & Partnership Opportunities which Address Current and Future Regional Issues

2B-1 ACTION

4C

Increase Staffing Levels and/or Staffing Flexibility as Appropriate Using Grant & Levy Funding Sources. (THIS NEEDS MORE DISCUSSION – COMMITTEE UNSURE ABOUT NEED/ABILITY TO INCREASE STAFFING IN THE FUTURE)

4C-1 ACTION

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GOAL #5: OPERATE UNDER A SUSTAINABLE BUDGET (NEED TO DEFINE ‘SUSTAINABLE’)

GOAL DEFINITION: Creation of a sustainable budget model that relies on a stable base of funding, with flexibility and foresight to accommodate future needs.

DESIRED OUTCOME: A balanced annual budget that does not over-rely on the Counties’ levy contributions. (NEED TO BETTER DEFINE “OVER-RELY”).

MEASURE OF SUCCESS: Successful annual audits that show a positive bottom-line.

GOAL CHAMPIONS: Executive Director, Assistant Director, Controller

ADDITIONAL CONTRIBUTORS: Steering Committee, All Staff

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5A-1 ACTION

5B

Identify New Federal and State Grant Funding Sources, as well as Other Creative Funding Strategies so as not to Become Over-reliant on the Levy (NEED TO DEFINE ‘OVER-RELIANT’)

5B-1 ACTION

5C Entertain Reasonable Increases of the County Levy on a Regular Basis (STRONG DISCUSSION POINT WITH SOME SENTINMENTS THAT THE LEVY SHOULD BE REDUCED)

5C-1 ACTION

5D

Use a Combination of Fee Increases and Project Management Efficiencies to Ensure Project Costs are Covered

5D-1 ACTION

5E

Develop LEAN Processes to Reduce Overhead Costs and Identify Efficiencies

5E-1 ACTION

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GOAL #6: CONTINUOUS EVALUATION & IMPROVEMENT IN PROGRAMS & SERVICES

GOAL DEFINITION: Evaluate and improve Commission programs and services to ensure effectiveness and efficiency.

DESIRED OUTCOME: New processes and procedures that create meaningful local and regional plans in a cost-effective manner.

MEASURE OF SUCCESS: Creation of plans that are on budget and are impactful to communities and the region.

GOAL CHAMPIONS: Executive Director, Principal Planners

ADDITIONAL CONTRIBUTORS: All Staff, Steering Committee

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6A Improve Project Cost Estimation Methods

6A-1 ACTION

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Improve Project Management & Staff Leadership (On Time & On Budget)

6B-1 ACTION

6C Improve Project Cost Monitoring & Benchmarking Against Values

6C-1 ACTION

6D Conduct Periodic Reviews and Evaluations of All Program Areas & Activities (NOTE – THIS WILL OCCUR IN FEB., 2020 BY THE STEERING COMMITTEE, WITH STANDING COMMITTEE INPUT)

6D-1 Develop project evaluation form for use after completion of local assistance projects.

6E Develop Creative Planning Processes & Results

6E-1 ACTION

6F Apply New Technologies to Planning Processes and Data Analytics

6F-1 ACTION

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GOAL #7: SUPPORT THE PLANNING EFFORTS OF THE REGION’S COMMUNITIES

GOAL DEFINITION: Having a strong region means having strong communities that are efficiently planned and adaptable to changing circumstances. Furthermore, since the Commission is advisory by statutes, having local plans which align with regional plans is a key strategy for moving forward with the regional vision.

DESIRED OUTCOME: The provision of a wide range of planning services that meets our communities’ needs in a cost-effective manner.

MEASURE OF SUCCESS: Regular use of Commission services and information.

GOAL CHAMPIONS: Executive Director

ADDITIONAL CONTRIBUTORS: All Staff, All Commissioners (program promotion)

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7A Allocate Time and Resources to Provide Assistance to Local Communities in a Fair and Equitable Manner

7A-1 ACTION

7B Provide education and information on best practices which implement the regional plan(s)

7B-1 ACTION

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GOAL #8: RETAIN AND HIRE TALENTED STAFF

GOAL DEFINITION: Talented and qualified staff are the lifeblood of the agency in terms of providing valuable services to member counties and communities.

DESIRED OUTCOME: Reduce staff turnover and build new skill sets when hiring replacement staff.

MEASURE OF SUCCESS: Reduced staff turnover and ease of attracting new staff when needed.

GOAL CHAMPIONS: Executive Director

ADDITIONAL CONTRIBUTORS: Lead Program Staff, Steering Committee

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8A Provide an Attractive Workplace Culture & Environment

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Create materials and information that promotes the regions young professional networking and support activities, as well the area’s natural environment and urban/rural entertainment and recreation amenities.

8B Provide Competitive Wages, Benefits & Growth/Recognition Opportunities for Current and Future Staff

8B-1 ACTION

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GOAL #9: ACTIVELY MONITOR & MAINTAIN THE COMMISSION’S STRATEGIC PLAN

GOAL DEFINITION: Keeping the Strategic Plan current and timely to ensure that changes in agency direction are more easily predicted and accommodated.

DESIRED OUTCOME: A strategic plan that is taken to heart by Commissioners and reviewed/updated regularly to accommodate changing conditions.

MEASURE OF SUCCESS: Regular meetings to review and report out on Strategic Plan implementation and the initiation of an update to the plan in 2023.

GOAL CHAMPIONS: Executive Director, Commission Chair

ADDITIONAL CONTRIBUTORS: All Commissioners, Member County Department Heads, All Staff

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Create “Action Teams” Comprised of Commissioners and Staff to Monitor and Implement Strategic Plan

9A-1 ACTION

9B Review Strategic Plan Accomplishments on an Annual Basis

9B-1 ACTION

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Review and Update the Strategic Plan as Needed on a 3-Year Timeframe

9C-1 ACTION

Documents

MEETING AGENDA TRANSPORTATION COMMITTEE · 2020. 1. 3. · MEETING AGENDA TRANSPORTATION COMMITTEE COMMITTEE MEMBERS: Ken Robl, Dick Koeppen, Jeff Nooyen, Jerry Erdmann, Brian Smith,