1701 East Front Street Traverse City, MI 49686

(231) 995-1010 trustees@nmc.edu

Board of Trustees www.nmc.edu/trustees

Meeting Agenda Monday, February 22, 2016

at NMC Oleson Center, 1881 College Drive 5:30 p.m. Regular Meeting I. GENERAL BUSINESS

A. Call to Order B. Roll Call C. Pledge of Allegiance D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements

II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be

accessed on the nmc.edu Board of Trustees website.) E. Program Focus—Alumni Update—Betsy Coffia, Director of Alumni Relations F. Enrollment Report—Chris Weber, Vice President for Enrollment Management and

Student Services G. Financial Report—Vicki Cook, Vice President of Finance and Administration H. Foundation Report—Kennard Weaver, Board Representative I. Legislative Issues Report—Timothy Nelson, President

III. UPDATES

J. President’s Update—Timothy Nelson, President K. Board Chair Update—Kennard Weaver, Chair

IV. DISCUSSION ITEMS

V. PUBLIC INPUT

Request forms for public input are available at the meeting location. Any individual of the public may speak for up to three (3) minutes. The Board will not receive public input from individuals unless they are present at the meeting. The Board will take public remarks into consideration, but will not comment at time of input.

Northwestern Michigan College provides lifelong learning

opportunities to our communities.

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1701 East Front Street Traverse City, MI 49686 (231) 995-1010 trustees@nmc.edu

Board of Trustees http://www.nmc.edu/trustees/

February 22, 2016 Meeting Agenda

Page 2

Posted Friday, February 19, 2016, 9:00 a.m.

VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items) These items will be adopted as a group without specific discussion. When approving the meeting agenda, any Board member may request that a consent agenda item be moved to the regular agenda for discussion or questions.

Recommend that the following items be approved: L. Minutes of the January 25, 2016, regular and closed meetings M. Minutes of the February 1, 2016 Board Retreat

VII. ACTION ITEMS

N. Social Host Responsibility Month (Pursuant to Policy A-106.00 Other) Recommend adoption of resolution to proclaim that April 2016 is Social Host Responsibility Month.

O. Accounting Certificate Program (Pursuant to Policy A-106.00 Educational Services) Recommend approval of new Certificate of Achievement Level II in Accounting as presented, effective fall semester 2016.

P. Firewall Replacement (Pursuant to Policy A-106.00 Finance) Recommend authorization for administration to enter into a contract with Secant Technologies for the purchase and installation of a replacement firewall system in the amount of $77,843.00, plus a 10% contingency, for a total project budget of $85,628.00, to be funded from the Technology Plant Fund.

Q. Owner’s Representative Contract (Pursuant to Policy A-106.00 Finance) Recommend authorization to administration to enter into a contract with Plant Moran CRESA in the amount of $182,000 as Owner’s Representative to support the Dennos Museum Addition and student residential housing project, to be funded from the Auxiliary fund.

R. Closed session (Pursuant to Policy B-106.00 Other) Recommend that the Board convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation of collective bargaining agreements between the College and the Michigan Education Association. (Roll Call Vote)

S. Reconvene Regular Meeting (Pursuant to Policy A-106.00 Other) Recommend the closed session adjourn and the open session of the regular meeting be reconvened. (Roll Call)

VIII. REVIEW OF FOLLOW-UP REQUESTS

Confirm requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.

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1701 East Front Street Traverse City, MI 49686 (231) 995-1010 trustees@nmc.edu

Board of Trustees http://www.nmc.edu/trustees/

February 22, 2016 Meeting Agenda

Page 3

Posted Friday, February 19, 2016, 9:00 a.m.

IX. ADJOURNMENT

Upcoming Board Meeting Dates: All board meetings are open to the public.

March 21, 2016 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday) April 25, 2016 - Oleson Center Room A/B, 1881 College Drive May 23, 2016 - Oleson Center Room A/B, 1881 College Drive June 27, 2016 - Great Lakes Campus Room 112, 715 E. Front Street July 25, 2016 - Great Lakes Campus Room 112, 715 E. Front Street August 22, 2016 - Great Lakes Campus Room 112, 715 E. Front Street September 26, 2016 - Oleson Center Room A/B, 1881 College Drive October 24, 2016 - Oleson Center Room A/B, 1881 College Drive November 21, 2016 - Oleson Center Room A/B, 1881 College Drive (3rd Monday) December 19, 2016 - Oleson Center Room A/B, 1881 College Drive (3rd Monday) January 23, 2017 - Oleson Center Room A/B, 1881 College Drive February 27, 2017 - Oleson Center Room A/B, 1881 College Drive March 20, 2017 - NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday) April 24, 2017 - Oleson Center Room A/B, 1881 College Drive May 22, 2017 - Oleson Center Room A/B, 1881 College Drive June 26, 2017 - Great Lakes Campus Room 112, 715 E. Front Street

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                MEMO Office of Admissions  _________________________________________________________________________________________  

To: Timothy J. Nelson, President Chris Weber, VP for Enrollment Management & Student Services From: Cathryn Claerhout, Director of Admissions Date: February 12, 2016 Subject: Enrollment Update – Spring 2016 _________________________________________________________________________________________ 

Spring 2016 Enrollment Specific Spring Enrollment reports are attached at the end of this document for additional review. A summary of these reports shows a decline in enrollment for spring semester. Student registration statistics declined 7% in total enrollment compared with SP2015. The decrease was evident in all areas including new student enrollment. The largest decrease occurred with our current student population at 7%. There are 2890 current students registered for spring as opposed to last year’s total of 3112 students. We continue to look at opportunities to retain students utilizing the Student Success Center and Academic Advising Center to reach out to this cohort of students.

The top academic areas in which students enrolled for spring semester are included below: Non-Degree seeking - 425 students (337 are Dual Enrolled) General Liberal Arts - 425 students Business Administration - 357 students

Campus housing combined is at 245 students. East Hall is just under capacity and Hawk’s Nest reports being filled with both new and continuing students. The break down is below:

East Hall currently houses 217 students Hawk’s Nest houses 28 students  Spring 2016 Enrollment reports:

Academic Enrollment Report … Summary for the past six years

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Registration

Report Day Status … Executive summary which includes inquiries, applications, financial aid, headcount, credit hours, contact/billing hours, and assessed tuition and fees

Credit Hours … Generated by departments

Contact Hours … Generated by departments

Student Demographics … Comparison of students registered by residency, financial need, age range, credit load, ethnicity, gender, student type, and count of residence

Program Analysis … Contact hours of students enrolled in specific programs

Projections Report … For upcoming semester

Current Admissions Statistics State Comparisons and Reports

Enrollment Comparisons at Michigan Community Colleges MACRAO Reports & Surveys

   

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______________________________________________________________________________ To: Timothy J. Nelson, President From: Vicki Cook, VP Finance and Administration Date: February 12, 2016 Subject: Summary Report for the General Fund as of January 31, 2016 The attached reports summarize the financial results for the General Fund as of January 31, 2016. The seventh month represents 58.33% of the year. Month End Results The month end reports are interim and not a reflection of actual year-end results. The timing of revenue and expenses fluctuates throughout the year and will affect year end results. The general fund ended the month with an excess of revenue over expenses in the amount of $3,756,784. Revenue increased by 1% when comparing January 2016 to January 2015. Expenses increased by 2% when comparing January 2016 to January 2015. Revenue (letters refer to the attached General Fund summary) A. Tuition and Fees revenue: Tuition and fees represent a 2% decrease from those of January

2015. The decrease is reflective of activities in Aviation and student contact hours. For Spring 2016, the budget was set at 44,689 billing hours for budgeted revenue of $7,076,433. Actual billing hours are at 41,116 hours for total tuition revenue of $6,496,817. This is a shortfall of $579,617. We anticipate a decrease in adjunct/overload contracts to partially offset this shortfall. Additional savings will need to come from a combination of reductions in supplemental wages, delay in COAT purchases, reduction in professional development, and reduction in transfers.

B. Property Taxes: Tax revenue is recorded as payments are received. The overall increase for the fiscal year is expected to be 3% over the previous fiscal year. Winter collection began in December with payments due by the end of February.

C. State Sources began in October with receipt of the first state aid payment. D. Federal Sources consist primarily of the MARAD grants. MARAD has made one payment

with remaining funds expected in May 2016. E. Actual year-to-date investment income recorded for fiscal year 2016 reflects interest income

and realized gain. F. Both Private Sources and Other Sources are timing and event dependent.

MEMO Administrative Services

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Expenses G. Salary and benefit changes correspond with budgeted increases. H. All other expenses are under budget at this time with the exception of COAT (Capital Outlay

Allocation Team) expenses. Capital outlay is timing related. Capital Outlay reflects expenditures budgeted through the allocation of COAT dollars and BBQ funds.

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Summary Report for General Fund.xlsxfor internal use only 2/4/2016 6:00 PM Page 1 of 1

Unaudited

2015-2016 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget

TOTAL GENERAL FUND50 Revenues

Tuition and Fees 24,834,033 15,263,662 61.46% A Property Taxes 9,763,411 7,134,334 73.07% B Other Local 0 0 *Local Sources 34,597,444 22,397,996 64.74%State Sources 9,195,100 4,135,311 44.97% CFederal Sources 524,000 322,219 61.49% DPrivate Sources 375,000 115,137 30.70% FInvestment Income 274,000 260,657 95.13% EOther Sources 298,250 280,215 93.95% F

Total Revenues 45,263,794 27,511,536 60.78%60 Labor

Salaries & Wages 21,916,532 12,165,627 55.51% GBenefits 9,505,515 5,419,867 57.02% G

Total Labor 31,422,047 17,585,494 55.97%70 Expenses

Purchased Services 2,316,558 1,253,746 54.12% HSupplies & Materials 2,899,990 1,529,307 52.73% HInternal Services 80,995 14,048 17.34% HOther Expenses 1,856,773 1,068,917 57.57% HInstitutional Expenses 1,735,684 933,328 53.77% HMaintenance & Renovation 1,533,128 731,639 47.72% HProf Develop, Travel & Events 769,012 344,965 44.86% HCapital Outlay 262,941 164,276 62.48% I

Total Expenses 11,455,081 6,040,224 52.73%

Total Expenditures 42,877,128 23,625,718 55.10%80 Transfers

Transfers 2,383,573 129,034 5.41%Total Transfers 2,383,573 129,034 5.41%

Total Expenditures and Transfers 45,260,701 23,754,752 52.48%Net Revenues over (under) Expenditures 3,093 3,756,784

Northwestern Michigan College

Summary Report for General Fund AccountsFiscal Year 2016, Period 07

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeComparative Statement

January 2016 to December 2015General Fund Activity Only

Difference between current month and previous month

Revenue Yr. To Date Yr. To Date Month of Month of Explanation31-Jan-16 31-Dec-15 31-Jan-16 31-Dec-15 January

Tuition and Fees 15,263,662 13,172,599 2,091,063 1,974,519

Fall Tuition had 3 weeks in December, Spring tuition had 3 weeks in January. January higher for flight fees, training services revenue, and fees

Property Taxes 7,134,334 4,711,056 2,423,278 361,750 Winter tax collection is timing dependent

State Sources 4,135,311 3,113,033 1,022,278 1,022,277 Consistent with prior month

Federal Sources 322,219 199,898 122,321 - MARAD payment received in January for fuel

Private Sources 115,137 115,137 - - Consistent with prior month

Investment Income 260,657 237,426 23,231 121,214 Realized gain on Bond call in December

Other Sources 280,215 239,551 40,664 34,720 Lobdell's sales

Total Revenue 27,511,536 21,788,699 5,722,837 3,514,479

Expenses

Salaries and Wages 12,165,627 10,409,765 1,755,862 1,826,016 Reduced adjunct contracts

Benefits 5,419,867 4,473,376 946,491 745,964 Timing of HSA payment

Purchased Services 1,253,746 1,108,328 145,418 143,675 Consistent with prior month

Supplies & Material 1,529,307 1,374,293 155,014 217,230 January lower for general supplies, printing, fee related expenses, and Lobdell's classroom (food) supplies,

Internal Services 14,048 1,042 13,006 2,407 Internal events at Hagerty Center

Other Expenses 1,068,917 945,185 123,732 222,621 January lower for property tax refunds and equipment rental (helicopter)

Institutional Expenses 933,328 789,275 144,053 168,317 Timing of utility payments

Maintenance & Renovation 731,639 666,917 64,722 115,440 Timing of payments

Prof Develp, Travel, & Events 344,965 313,108 31,857 41,297 Timing of professional development & travel

Capital Outlay 164,276 156,499 7,777 (23,991) Library books; Vintage King sound construction desk for audio tech

Total Expenditures 23,625,718 20,237,788 3,387,930 3,458,977

Transfers 129,034 132,016 (2,982) 71,962 Indirect revenue from grant

Net Revenues over/(under) 3,756,784 1,418,896 2,337,889 (16,460)

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeComparative Statement

January 2016 and January 2015General Fund Activity Only

Difference between January 2016 and January 2015 (GENERAL FUND)

Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation31-Jan-16 31-Jan-15 Difference

Tuition & Fees 15,263,662 15,507,170 (243,508) -2% FY16 less in flight fees; higher in training services; less in Spring tuition.

Property Taxes 7,134,334 6,832,481 301,853 4% Budgeted 3% increase

State Sources 4,135,311 4,080,527 54,784 1% Budgeted increase for FY16

Federal Sources 322,219 126,315 195,904 155% Timing of MARAD funding

Private Sources 115,137 217,330 (102,193) -47% Timing of Foundation support

Investment Income 260,657 163,797 96,860 59% Realized gain on Bond call

Other Sources 280,215 223,826 56,389 25%Reimbursements received in Sept 2015 from MARAD for shipyard drydock hotel & per diems

Total Revenue 27,511,536 27,151,446 360,089 1%

ExpensesSalaries and Wages 12,165,627 11,772,262 393,365 3% Budgeted increase for FY16

Benefits 5,419,867 5,241,801 178,066 3% Budgeted increase for FY16

Purchased Services 1,253,746 1,234,522 19,224 2% Legal fees

Supplies & Material 1,529,307 1,662,571 (133,264) -8% Timing of Outreach Services trip expenses, timing of GLMA fuel costs,

Internal Services 14,048 57,534 (43,486) -76%Aviation and training services internal revenue; fewer internal charges from events

Other Expenses 1,068,917 988,656 80,261 8%

Higher expenses in FY16 for permits/licenses, recruiting, property tax refunds, non-professional development and travel partially offset by lower expense from differential tuition scholarships

Institutional Expenses 933,328 1,014,173 (80,845) -8% Timing of utility payments and reduction in snow removal costs

Maintenance & Renovation 731,639 713,799 17,840 2% Budgeted software maintenance costs higher in FY16

Pro. Develop, Travel & Events 344,965 313,974 30,991 10% Timing of professional development

Capital Outlay 164,276 276,233 (111,957) -41% Timing of COAT and capital purchases

Total Expenditures 23,625,718 23,275,524 350,195 2%

Transfers 129,034 182,762 (53,728) Loan fund and aviation transfers; grant indirect revenue

Net Revenues over/(under) 3,756,784 3,693,160 63,624

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeSummary by Program

January 2016General Fund Activity Only

Revenue Percent 2015-16 Yr. To Date Percent ofof Total Annual Budget 31-Jan-16 Total Spent Definition

Tuition & Fees 55% 24,834,033 15,263,662

Property Taxes 22% 9,763,411 7,134,334

State Sources 20% 9,195,100 4,135,311

Federal Sources 1% 524,000 322,219

Private Sources 1% 375,000 115,137

Investment Income 1% 274,000 260,657

Other Sources 1% 298,250 280,215

Total Revenue 100% 45,263,794 27,511,536

Expenses

Instruction 39% 16,889,334 9,770,158 41% Produce educational change in a learner or group of learners; includes both credit and non-credit offerings

Information Technology 7% 2,959,368 1,476,480 6% Provide technology to benefit instructional activities and the institution as a whole

Public Service 1% 235,427 120,408 1% Provide public with unique resources and respond to community needs or solve community problem

Instructional Support 16% 6,814,156 3,641,411 15% Support instructional programs

Student Services 12% 5,095,512 2,845,853 12% Contribute to well-being of students and their intellectual, cultural, & social development

Institutional Administration 14% 6,126,872 3,176,599 13% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viability

Plant Operations and Maintenance 11% 4,756,459 2,594,810 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilities

Total Expenditures 100% 42,877,128 23,625,718 100%

Transfers 2,383,573 129,034

Net Revenues over/(under) 3,093 3,756,784

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan College

Fiscal Year 2015-2016

Year-End Projections

As of February 9, 2016

YTD FY2016 Acual

FY15 FY16 FY16 Over/(Under) Projected Over/(Under)

Actual Budget @ 1/31/2016 Budget @ 2-11-16 Projected Comments

Revenue

Local Sources

Tuition & Fees 51 23,526,466 24,834,033.00 15,263,662 (9,570,371) 22,980,764 (1,853,269) Fall/Spring tuition & fees, EES tuition/fees, WSI workshops/training, and Flight fees

Property Taxes 51 9,530,648 9,763,411 7,134,334 (2,629,077) 9,763,411 - Total Local Sources 33,057,114 34,597,444 22,397,996 (12,199,448) 32,744,175 (1,853,269)

State Sources 53 10,497,117 9,195,100 4,135,311 (5,059,789) 9,246,700 51,600 Add'l state aid for retirement contribution

Federal Sources 54 618,400 524,000 322,219 (201,781) 718,400 194,400 GLMA fuel (offest in fuel expense); Perkins grant

Private Sources 55 469,536 375,000 115,137 (259,863) 393,125 18,125 Foundation funds for WSI equipment

Investment and Interest Income 57 284,516 274,000 260,657 (13,343) 371,623 97,623 Realized gain for bonds

Unrealized gain/(loss) on investments 57 335,596 - - - - -

Other Sources 59 439,911 298,250 280,215 (18,035) 449,600 151,350 GLMA program, NJTP fees, collection of old accounts, Lobdell's sales

Total Revenue 45,702,190 45,263,794 27,511,536 (17,752,258) 43,923,623 (1,340,171)

Expenses

Salaries 61 21,207,348 21,916,532 12,165,627 (9,750,905) 21,431,296 (485,236) Adjunct/overload/students

Benefits 65 10,594,081 9,505,515 5,419,867 (4,085,648) 9,085,916 (419,599) Healthcare costs; Retirement/FICA for wage savings

Purchased Services 71 2,286,644 2,316,558 1,253,746 (1,062,812) 2,374,773 58,215 Increase in legal fees for negotiations and audit fees; reduction in contracted services

Supplies & Materials 72 3,009,632 2,899,990 1,529,307 (1,370,683) 3,074,698 174,708

Add'l for Int'l trips & GLMA fuel-both offset in revenue; savings in postage, office supplies, and aviation fuel

Internal Services 73 104,806 80,995 14,048 (66,947) 62,195 (18,800) Decrease in internal charges for events

Other Expenses 74 1,984,287 1,856,773 1,068,917 (787,856) 1,836,447 (20,326) Finance charges and property tax refunds; savings in Native waiver, and equipment rentals

Institutional Expenses 75 1,784,265 1,735,684 933,328 (802,356) 1,735,684 -

Maintenance & Renovation 76 1,381,708 1,533,128 731,639 (801,489) 1,507,727 (25,401)

Reduced for budget spent on capital items (expense added to capital line); small savings in equipment maintenance

Professional Development 77 659,287 769,012 344,965 (424,047) 621,963 (147,049) Savings in professional development and travel

Capital Outlay- small expenditures 79 687,709 262,941 164,276 (98,665) 317,097 54,156

WSI capital item covered by foundation funds, WSI, grounds, and music equipment offset by reductions in supply line items

Total Expenses 43,699,767 42,877,128 23,625,718 (19,251,410) 42,047,796 (829,332)

Transfers

Plant Fund 1,099,647 1,499,647 - (1,499,647) 1,499,647 - GLMA Equipment Fund (478,865) - - (10,000) (10,000) Expense in contracted services

Technology Fund 400,000 500,000 - (500,000) 400,000 (100,000) Reduce transfer to Technology fund

Facility Fee 40,000 40,000 - (40,000) 40,000 - Plant Fund- debt service 3,899 - - - - - Aviation Plant Transfer for Tach hours 415,637 360,000 186,994 (173,006) 340,000 (20,000) Reduced due to reduction in flight hours

Loan Funds transfer 15,372 - (54,978) (54,978) - - COAT carry forward to FY15 (29,500) - - - - - Strategic projects 250,000 250,000 - (250,000) 250,000 - Funds for Transformation 50,000 50,000 - (50,000) 50,000 - Approved use of reserves to suppport new positions - (283,709) - 283,709 (184,110) 99,599 GLMA fuel reserves - - (75,000) (75,000) Use of FY15 MARAD fuel funds in FY16

GLMA transfer (25,000) 25,000 (25,000) - Alumni transfer (16,500) 16,500 (16,500) - Indirect Grant Revenue & Program support (18,297) (115,865) (2,982) 112,883 (115,865) -

Total Expenses & Transfers 45,447,660 45,135,701 23,754,752 (21,380,949) 44,200,968 (934,733)

Net Revenue before Program Reserves 254,530 128,093 3,756,784 3,628,691 (277,346) (405,439)

Funds reserved for Specific Programs 126,368 (125,000) - 125,000 (75,400) 49,600 Purchases in program specific reserved funds

Net Revenue after Program Reserves 380,898 3,093 3,756,784 3,753,691 (352,746) (355,839)

NMC definition of the term "Projection" is a forecast of year-end revenues & expenses (not accounting definition)

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1701 East Front Street, Traverse City, MI 49686 231-995-1021

MEMO

Resource Development

To: The Board of Trustees and President Timothy J. Nelson

From: Rebecca Teahen, Executive Director for Resource Development

Date: February 15, 2016

Subject: Foundation Update for February 2016

Fund Raising – a “check” on FY16 goals

To date, $179,635 has been raised for the Annual Fund; our goal is $250,000. We are up nearly 22% in revenue and up 7% on progress toward goal over FY15.

The overall fundraising goal for FY16 was set at 1,500,000 excluding events and bequests.

Total dollars raised to date (FY16):

$3,855,366 Total received (including the Annual Fund and new pledges)

- $975 Received through bequest gifts

= $3,854,391 Raised toward FY16 goal of $1,500,000 in gifts & new pledges

+ $110,155

$3,964,546

Gross event revenue vs goal of $250,000

Total of gifts + events

Foundation Initiatives

Staff and Foundation board committees are working through review of the Foundation’s gift acceptance policies.

Nominations are now being accepted for the 2016 Outstanding Alumni award. Please let us know which of our outstanding NMC alumni you’d recommend!

Meetings and Events for your calendars:

The Taste of Success Event to support GLCI scholarships – Fri., 2/19/16 at 6:30 p.m.

o The online auction is open now through 6 pm Wed., February 24 at nmc.edu/culinary

Foundation Board meeting – Wed., 2/24/2016 at 7:30 am (breakfast at 7:00), Oleson Center.

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DID YOU KNOW?

In Michigan, on-campus housing is available

at 7 of the 28 community colleges: Bay de Noc Community College, Gogebic

Community College, Jackson College, Lake Michigan College, North Central Michigan

College, Northwestern Michigan College, and Southwestern Michigan College.

Source: AACC Membership Database (January 2016). See AACC Fast Facts.

State & Legislative Matters

Executive Budget Released: Governor Snyder released his executive budget recommendation last Wednesday. In total, the Fiscal Year 2017-2018 budget is projected to reach $54.9 billion. Naturally, much of the new investment proposed would address the ongoing water crisis in Flint and the Detroit Public School system. For community colleges, the Governor proposes total funding of just over $399 million, an increase of more than $11 million or 2.9%. Of the increase, 2.4% would go toward operations increases distributed through a modified performance funding formula, while the rest would go toward increasing MPSERS rate reimbursements. The budget proposal does NOT include tuition restraint language for community colleges. Other items of interest:

Newly Adopted Performance Funding Formula: See the table prepared by the Senate Fiscal Agency comparing the Governor’s recommendation to the distribution that would be made using the newly adopted performance funding formula. Also, the following table describes the difference in allocation methodologies.

Capital Outlay: Governor recommends planning authorizations for four university, three community college and two state agency capital outlay projects. The total estimated cost of the projects is $184 million, with an estimated state share of $123.5 million. The community colleges with projects recommended for planning include Kellogg Community College, Northwestern Michigan College, and Wayne County Community College District.

Statewide Data System Integration Project: One-time funding of $8.8 million to help Michigan meet new workforce data reporting requirements, and integrate program data across state and federal workforce and education programs. Additionally, the project will enhance longitudinal data capabilities to better determine program outcomes.

MCCA WEEKLY UPDATE MCCA Legislative Liaisons Group &

Michigan Community College Marketing and Communications Association

[Report #080 February 15, 2016

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02/15/2016 MCCA Update - 2

Skilled Trades: $10 million in restricted funds are recommended for the skilled trades training program, bringing total program funding to $35.6 million. Community colleges have been a training partner in that program since its creation in 2013.

Next Step for Community College Budget: The House Subcommittee on Community Colleges has announced its first hearing to review the proposal on Tuesday, February 16, and the Senate Subcommittee will hold its first hearing the following Tuesday, February 23.

Motorcycle Safety Fee Increase: This week the full Senate gave its approval to House Bill 4853 (Tedder), which would double the fee for motorcycle safety training courses in Michigan from $25 to $50. The course fee has not been increased in decades, and limits the level of training that providers can afford to offer. Seven of Michigan’s community colleges currently provide motorcycle safety training. HB 4853 now goes to the Governor for his signature. Bills to Watch: A quick reference of all the bills relevant to community colleges introduced in the 2015 Legislative Session (which carry over to the 2016 session) is available on the MCCA website. Statewide News/Reports/Opportunities Eastern Michigan University Names New President: James M. Smith, president of Northern State University in South Dakota, has been named EMU’s 23rd president. Prior to NSU, Smith was vice president for economic development at Bowling Green State University. See the Crain’s Detroit Business article. Title IX and Sexual Assault Prevention Training: Grand Rapids Community College is hosting a training to discuss sexual assault prevention and awareness this Tuesday, February 16. The Michigan Coalition to End Domestic and Sexual Violence trainers will present on domestic/dating violence issues and how it affects Title IX compliance, as well as Sexual Assault "101" information. There will be lots of time for sharing of best practices to create a network amongst community college Title IX practitioners. More information is here, and you can register using this link.

Federal Legislative Matters

Obama Releases Proposed Federal Budget: Last Tuesday, President Obama unveiled his fiscal year (FY) 2017 budget request, outlining the Administration’s spending priorities for federal programs and activities, beginning October 1, 2016. The FY 2017 budget proposes significant new investments in education and training, as well as enhanced support for existing programs. Not surprisingly, Republican Congressional Leaders rebuffed the President’s proposal even before it was delivered.

Impact on Community Colleges: The budget reiterates the president’s plan to make community college free while adding a new wrinkle: tax credits for companies that invest in community colleges and hire their graduates. ). Many community college priority programs would be level funded, but the president’s budget blueprint does include proposals to provide an additional $300 On-Track Pell Bonus for students who take at least 15 credits per semester and the year-round Pell Grant, referred to in the budget as Pell for Accelerated Completion. The budget plan also calls for a Second Chance Pell award to help individuals incarcerated in federal and state prisons to make successful transitions.

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02/15/2016 MCCA Update - 3

Want to Learn More? The National Skills Coalition will host a webinar at 2:30 on Wednesday, February 17, to go over the President’s budget proposals and provide a preview of federal skills policy in 2016. More details are available on their Skills Blog.

College Scorecard: When the College Scorecard was first released in September 2015, only predominantly degree-granting institutions were represented, resulting in the omission of hundreds of community and technical colleges that confer more certificates than degrees. Now, all degree granting institutions, regardless of the certificate/degree ratio, are included in the Scorecard. A technical review panel was convened to provide ED with recommendations on how to refine and improve the Scorecard. The report of this panel is available for comment. Please send comments by February 26, 2016 to Janice Kelly-Reid. Draft Cohort Default Rates: The U.S. Department of Education (ED) is expected to release the draft cohort default rates and the underlying data to colleges and universities later this month (see the Cohort Default Rate Guide for the various challenges to the cohort default rate data that are allowable). John B. King Jr. Nominated to Lead Department of Education: President Obama nominated John B. King Jr. to officially lead the US Department of Education (ED). King has served as acting secretary since the start of the year. Prior to his arrival at ED, King served as the commissioner of education for the state of New York. King’s nomination will go through the Senate confirmation process.

National News/Funding Opportunities Kansas Bill Would Kill Community College Tenure: Legislation in Kansas would eliminate a tenure system for community college faculty members that grant the right to due process prior to dismissal once they have taught four years. Similar rights were eliminated last year for elementary and secondary school teachers. Read Inside Higher Ed article.

MCCA Centers for Excellence News

Michigan Center for Student Success (MCSS) AACC Pathways Project: Please join the MCSS and Michigan’s Guided Pathways teams for a webinar introducing the AACC Pathways Project. Thirty colleges, including two from Michigan have been selected to participate in this project which will define the next steps for the Guided Pathways movement. Hear lessons learned the first national institute: Implementing Pathways at Scale. Please register here for the webinar on February 16 from 9-10:30am. The webinar is open to all colleges. New Student Veterans of Michigan (SVM) Group: The new Student Veterans of Michigan group will act as a statewide convener of student veteran groups across the state with a mission to support the academic advancement, career progression, civic engagement, and leadership development of all Michigan student veterans and alumni. Please encourage the leadership of your student veteran group – students and advisors – to attend the group’s 2nd meeting on Friday, March 4 from 2-4pm at the MVAA offices (222 N. Washington Sq., 5th Floor, Lansing, MI 48933). Please RSVP by February 29.

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02/15/2016 MCCA Update - 4 Michigan Colleges Online (MCO) Free Shibboleth Single Sign On Software Training for IT Professionals (February 16-17): The MCO is providing a two-day training boot camp for Shibboleth. Shibboleth is among the world's most widely deployed federated identity solutions, connecting users to applications both within and between organizations. Every software component of the Shibboleth system is free and open source. The goal of this training to provide an overview of Shibboleth and how it may be used for federated identity between systems on your campus. We will also be discussing how is can be used with the Pathways tool. For more information and to register click here. NMC Horizon Report: This year’s six key technology trends in higher education identified by the NMC Horizon Report: 2016 Higher Education Edition include growing focus on measuring learning, increasing use of blended learning designs, redesigning learning spaces, shift to deeper learning approaches, advancing cultures of innovation, and rethinking how institutions work (read full report here). The Online Learning Consortium Gates Foundation Grant: The Online Learning Consortium (OLC) has recently received a $2.5 million dollar Gates Foundation Grant to support higher education institutions with their online learning initiatives. The OLC will host a webinar for MCO on February 24 at 10am to learn more about the grant opportunity and more information about the OLC. For more information contact Ronda Edwards. Michigan New Jobs Training Program (MNJTP) New MNJTP Agreements:

Henry Ford College signed their first MNJTP agreement - General Motors to train 331 new employees.

Jackson College signed agreements with Brembo North America, Inc. to train 40 new employees, and with Technique, Inc. to train 10 new employees.

MNJTP by the Numbers: 115 employers have been served in 127 MNJTP contracts to date. The number of projected new jobs supported by existing MNJTP agreements is 14,632. Twenty community colleges are currently taking advantage of MNJTP funding to support new job training. Center for Global Initiatives (CGI) Costa Rica/Community College Education Fair: The U.S. Commercial Service and EducationUSA are organizing an education fair designed for U.S. community colleges. Participating colleges will network with students in their last two years of secondary school from over 80 private schools during the two day event. The fair will be on April 20-23, 2016. Deadline to register is March 18. Click here to find more details, a tentative itinerary, and registration instructions. Capacity Building Grants for U.S. Undergraduate Study Abroad: The U.S. Department of State Office of Global Educational Programs, U.S. Study Abroad Branch and Partners of the Americas are partnering to provide a new grant opportunity to establish or expand study abroad offerings. Learn more about the Capacity Building Grants including the Request for Proposal and Online Application. Deadline is March 15.

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02/15/2016 MCCA Update - 5

Community Colleges in the News

Mott Community College named a finalist for the AACC 2016 Awards of Excellence - Community College Safety Planning and Leadership category (see Community College Daily article). Northwestern Michigan College’s $14.4 Million West Hall project ranks high on Governor's list (see the Ticker News article). Online connected vehicle training now offered at Washtenaw Community College (see MLive article). With more resources being devoted to connected and autonomous vehicle research, more training is also needed for workers in the auto industry.

Upcoming Events for 2016 Calendar

Please click here to see all MCCA events.

18

NORTHWESTERN MICHIGAN COLLEGE BOARD OF TRUSTEES

MINUTES

Monday, January 25, 2016

at Oleson Center, 1881 College Drive

CALL TO ORDER—Chair Douglas S. Bishop called the regular meeting to order at 5:34 p.m.

ROLL CALL Trustees present: Douglas S. Bishop, Chris M. Bott, Robert T. Brick, K. Ross Childs, Marilyn

Gordon Dresser, Steven G. Rawlings, Kennard R. Weaver

Trustees absent: None

Also present: President Timothy J. Nelson, Michael Anderson, Shawn Burks, Bruce Byl, Marguerite Cotto, John Dancer, Stephen Drake, Joy Evans, Diana Fairbanks, Holly Gorton, Nancy Gray, John Hagen, Brian Heffner, Keith Kelly, Colin Kreh, Mark Liebling, Deirdre Mahoney, Kyle Morrison, Paris Morse, Todd Neibauer, Tom Nemitz, Joel Papcun, Paul Perry, Deb Pharo, Andrew Reed, Stephen Siciliano, Marjory Smith, Cheryl Sullivan, Mike Surgalski, Mike Torre, Tina Ulrich, Joe VanderMeulen, Chris Weber, Paul Wills

REVIEW OF AGENDA—The agenda was accepted as presented. Employee of the Semester—Mark Liebling, Director of Human Resources, announced that Tina Ulrich, Director of Library Services, had been selected as the NMC Employee of the Semester for fall 2015. He introduced Todd Neibauer, Executive Director of Learning Resources and Technologies, to present the award. Neibauer presented multiple examples in which Tina Ulrich has displayed the values of Northwestern Michigan College, including her passion for helping students. The Board congratulated Tina Ulrich and acknowledged her as an example of the great employees at NMC. ANNUAL MEETING BUSINESS

Reading of Notice and Proof of Service—The notice of annual meeting was read with proof of service on January 15, 2015, attested to by Holly Gorton, Executive Assistant to the President and Board of Trustees. Verification of Residential Address—Trustees were asked to provide their current resident address where they were registered to vote as renewed verification for calendar year 2016. Conflict of Interest Disclosure Statement—Trustees were provided with Conflict of Interest Disclosure Statements for calendar year 2016 and asked to return the completed and signed statements to Holly Gorton in the President’s Office. Election of Officers—A motion was made by Chris Bott, supported by Ross Childs, recommending the following slate of officers for the 2016 NMC Board of Trustees:

Kennard R. Weaver, Chair Steven G. Rawlings, Vice Chair Robert T. Brick, Treasurer K. Ross Childs, Secretary

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Northwestern Michigan College January 25, 2016

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The recommended slate of officers were elected by a majority vote. The remainder of the meeting was chaired by Kennard Weaver. The Board thanked Doug Bishop for his service as Board Chair. Regular Board Meeting Dates—A motion was made by Doug Bishop, supported by Bob Brick, to approve the dates for regular board meetings through June 2017 as amended to change the November 2016 meeting date to November 21, 2016. The motion passed by a unanimous vote. Committee Appointments—A motion was made by Doug Bishop, supported by Steve Rawlings, to approve the Board committee appointments for 2016 as appointed by Chair Kennard Weaver. The motion passed with a unanimous vote. REPORTS

Program Focus—Law Enforcement—Brian Hefner, Director of Police Academy, gave a presentation on NMC’s Law Enforcement program noting that NMC educated police officers are placed all over the world. He noted that NMC is an accredited training site for Michigan Commission on Law Enforcement Standards (MCOLES) that requires a student to have a minimum of an associate degree prior to taking the licensing exam administered through the State of Michigan. Hefner explained the need for a certificate level program to provide a credential to students who already have an associate or bachelor degree entering the NMC Law Enforcement program to complete only the second year policy academy specific courses to obtain certification. The Law Enforcement Certificate program is on this meetings action agenda for approval. Student Housing Architect Selection Update—Patrick Podges, Senior Vice President of Plante Moran Cresa, provided a review of the process to select an architectural firm for the student housing project from six proposals received. Podges announced that Cornerstone Architects was the outstanding firm recommended for Board approval later in the action agenda.

Compensation/Classification Implementation Status Report—Marguerite Cotto, Vice President for Lifelong and Professional Learning, provided the quarterly update on the implementation of the board approved classification and compensation plan in the meeting materials, and there were no questions of the Board. Enrollment Report—Chris Weber, Vice President for Enrollment Management and Student Services provided the enrollment update for spring semester 2016, noting that final numbers would be available from the Records and Registration Office following the January 18, 2016, official enrollment report day. Financial Report—Cheryl Sullivan, Controller, presented the monthly financial report as of December 31, 2015, in the absence of Vice President Vicki Cook. A first projection for the FY16 yearend was provided, noting this projection was with only 6 months of actual activity for the year. The second quarter of realized and unrealized investment gains and losses for FY16 were also reported, highlighting the realized gain of $97,623 due to a bond that was called during the quarter. Fellows Nomination Committee Report—Doug Bishop, committee representative, reported the Fellows Nomination Committee had met on December 21, 2015, and selected Charles B. Judson, for

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Northwestern Michigan College January 25, 2016

3

his exceptional service to the college and Foundation, as the 2016 Fellow of Northwestern Michigan College recommendation for appointment by the full Board later in the agenda for this meeting. Foundation Report—Doug Bishop, Board representative, reviewed the Foundation Update for January 2016 noting total dollars raised to date for FY16 were $3,922,092. He also highlighted upcoming events including the Taste of Success event on February 19, 2016. Legislative Issues Report—President Timothy Nelson shared that he would be attending the MCCA Legislative Summit on January 28, 2016, and meeting with some of our legislators. Nelson provided a legislative update report and addressed questions of the Board. UPDATES

President’s Update—President Timothy Nelson shared that spring semester had a good start and thanked staff and faculty for helping students to get registered into appropriate courses. Board Chair Update—Chair Kennard Weaver thanked Doug Bishop for his service as past chair. PUBLIC INPUT—There was public input received by Steven Drake and Deirdre Mahoney. DISCUSSION ITEMS—None CONSENT ITEMS—On a motion by Ross Childs, supported by Doug Bishop, the following items were approved by a unanimous vote as a group without discussion:

Minutes of the December 21, 2015, regular and closed meetings

ACTION ITEMS

Appointment of Fellows—Steven Rawlings made a motion, supported by Bob Brick, that Charles B. Judson be appointed Fellow of Northwestern Michigan College with all honors and privileges pertaining thereto. The motion passed by a unanimous vote. Housing and Board Rates for FY 2017—Doug Bishop made a motion, supported by Ross Childs, to approve Residence Hall and Apartment Rental Rates for the 2016-17 fiscal year as presented. The motion passed by a unanimous vote.

Housing Architect—Steve Rawlings made a motion, supported by Chris Bott, to authorize administration to enter into a contract with Cornerstone Architects for $356,500, which represents 5% of the estimated construction costs, plus a not-to-exceed reimbursable amount of $10,000 for a total of $366,500 to be funded from the Auxiliary Fund. The motion passed by a unanimous vote.

Law Enforcement Certificate Program—Ross Childs made a motion, supported by Steve Rawlings, for approval of new Certificate of Achievement Level II in Law Enforcement as presented, effective spring semester 2016. The motion passed by a unanimous vote.

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Northwestern Michigan College January 25, 2016

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Special Liquor License—Doug Bishop made a motion, supported by Chris Bott, for the adoption of resolution authorizing the organization through its duly authorized officers, make application to the Liquor Control Commission for a Special License for the sale of either Beer and Wine, or Beer, Wine and Spirits, for consumption on the premises to be in effect on Friday, February 19, 2016, at the Northwestern Michigan College Hagerty Center at Great Lakes Campus, 715 E. Front Street, Traverse City, Grand Traverse County, Michigan. The motion passed by a unanimous vote. Closed session—Ross Childs made a motion, supported by Doug Bishop, for the Board to convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c), to discuss strategy connected with the negotiation of collective bargaining agreements between the College and the Michigan Education Association. The motion passed with the following roll call vote: Yes: Steve Rawlings, Marilyn Dresser, Ross Childs, Bob Brick, Chris Bott, Doug Bishop, Kennard Weaver; No: none; and the Board went into closed session at 6:20 p.m. Reconvene Regular Meeting—Doug Bishop made a motion, supported by Ross Childs, to adjourn the closed session and reconvene the open session. The motion passed with the following roll call vote: Yes—Chris Bott, Ross Childs, Bob Brick, Marilyn Dresser, Steve Rawlings, Doug Bishop, Kennard Weaver; No—none; and the regular open session reconvened at 7:29 p.m. REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.

ADJOURNMENT—The meeting adjourned at 7:31 p.m. on a motion by Doug Bishop, supported by Ross Childs, with a unanimous vote. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED

Kennard R. Weaver, Chair ATTESTED

K. Ross Childs, Secretary

22

NORTHWESTERN MICHIGAN COLLEGE BOARD OF TRUSTEES

MINUTES

Monday, February 1, 2016

at Oleson Center, 1881 College Drive

CALL TO ORDER—Chair Kennard R. Weaver called the board retreat meeting to order at 9:30 a.m.

ROLL CALL Trustees present: Douglas S. Bishop (arrived at 9:36 am), Chris M. Bott, Robert T. Brick, K.

Ross Childs, Marilyn Gordon Dresser (arrived at 9:43am), Steven G. Rawlings, Kennard R. Weaver

Trustees absent: None

Also present: President Timothy J. Nelson, Vicki Cook, Marguerite Cotto, Joy Evans, Diana Fairbanks, Holly Gorton, Mark Liebling, Todd Neibauer, Stephen Siciliano, Rebecca Teahen, Chris Weber.

The following were present for portions of the retreat: Mary Burget, Bronwyn Jones, Deirdre Mahoney, Mike Skarupinski, Michael Walton

REVIEW OF AGENDA—The agenda was accepted as presented. Chair Comments—Chair Kennard Weaver explained this retreat meeting was for discussion only with no action. He also provided a brief description of the responsibilities of the Board, which include hiring and managing the president who is then responsible for the operation of the college. Weaver indicated this retreat was an opportunity for those two entities to have discussions and update each other. Chair Kennard Weaver thanked trustee Steven Rawlings and DTE Energy for underwriting the majority of the retreat with a donation of $1,150. PUBLIC INPUT—There was no public input offered. DISCUSSION ITEMS Policy Governance—President Timothy Nelson provided an overview of the board policy governance structure, based on the carver model. He reviewed the levels and types of policies governing NMC and the Board, as well as the process of how each of the different types of policies are reviewed and amended. Board policies cover the way they do business, the Board’s relationship with the president, college strategy and goals, and the hiring and monitoring of the president. Nelson also explained the role of shared governance that provides input into the decision-making process of those charged with those decisions. Chair Kennard Weaver shared he had attended a national community college conference and learned that most all community colleges operate with a policy board governance structure. Following discussion, the Board expressed their desire to remain a policy governance board.

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Northwestern Michigan College February 1, 2016

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Open Meetings Act—Chair Kennard Weaver reviewed the Michigan Open Meetings Act (OMA), referencing the OMA handbook provided by the Office of the Attorney General, emphasizing the ramifications of violation. He noted the importance of the Board to understand and observe the OMA by holding all discussions pertaining to Board business in public meetings, with the exception of a limited list of reasons to go into closed session. Chair Weaver encouraged trustees to attend the county OMA training when provided, and to read the attorney general handbook.

Email Usage Policy/Procedures—Holly Gorton, Executive Assistant to the President and Board of Trustees, reviewed Board Policy A-108.00 Board of Trustees Electronic Communications to ensure compliance with the OMA, Freedom of Information Act (FOIA), and Historical Commission Act (HCA). Discussion warned against using any type of electronic communication to conduct Board business outside a public meeting, and noted any electronic communication pertaining to Board business is subject to FOIA, whether within, or outside of, NMC’s IT infrastructure. Gorton also shared the importance of compliance with the HCA by disposal of all Board electronic communication according NMC’s record and retention schedule filed with the state. Board Level Strategic Goals Update—Stephen Siciliano, Vice President for Educational Services, and Chris Weber, Vice President for Enrollment Management and Student Services, facilitated a strategic goals update with the Board. Pertaining to the Learner Success Goal B1 on guided pathways, Vice President Siciliano shared that being one of twelve Michigan community colleges selected in the first cohort of the MCCA’s Guided Pathways Institute, has provided NMC faculty and staff to access leading scholars in the field through online courses and conferences. This has allowed NMC to improve upon pathway processes already in place, and be part of a statewide framework. Siciliano reviewed improvements implemented at NMC to achieve this goal and presented a demonstration of the interactive website for students to help them determine a career goal and program pathway and be able to track their progress to reach their career goals. Vice Presidents Siciliano and Weber also reviewed the process for dual enrolled students and addressed other questions of the Board. There was also a discussion pertaining to the importance of defining completion for community colleges and the increasing federal compliance directives and data collection requirements. Vice President Marguerite Cotto, Vice President for Lifelong and Professional Learning, and Mark Liebling, Executive Director of Human Resources, provided an update on Networked Workforce Goal B2 on implementation of the staff classification and compensation system. They noted the continuation of the multi-year plan, currently in year 2 of 3, to move staff compensation into alignment with the current classification structure and targeted ranges. Joy Evans, Executive Director of Research, Planning and Effectiveness, gave an update on Lifelong Relationships Goal B3 to expand community awareness, noting an employee engagement survey would be conducted by an external firm this spring. Diana Fairbanks, Executive Director of Public Relations, Marketing and Communications (PRMC), provided an update on Goal B3, target 2, highlighting implemented initiatives to adopt and begin execution on the integration marketing and community relations plan based upon results of the Community

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Northwestern Michigan College February 1, 2016

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Attitude and Awareness Survey. She also noted that PRMC has now shifted their focus to student and academic program marketing, with a couple of external consultants working on capital outlay and legislative advocacy. Joy Evans reminded the Board that a community awareness survey was conducted in 2014 and planned for every three years. She reviewed the results of that survey, noting they were included in the retreat materials. Evans and other PC members addressed questions of the Board pertaining to the community awareness survey results. Campus Master Plan Update—Vicki Cook, Vice President of Finance and Administration, provided a campus master plan update, which also addresses the update of strategic goal Fiscal Thriveability B4. The project updates included West Hall renovation, Dennos Museum expansion, and housing. President Timothy Nelson discussed the various stages of the West Hall project, and recent meetings with legislators regarding NMC’s capital outlay request. Consultant David Gregory of Kelley Cawthorne has been instrumental in arranging these meetings. There was some discussion on the need for increased campus housing. Vice President Cook noted an RFP was currently out for an owner’s representative to help manage the construction projects. There was discussion and questions of the Board were addressed. Budget Projections and Assumptions—Vicki Cook, Vice President of Finance and Administration, provided an update on current year projections and FY2017 budget assumptions that included a review of net asset reserves and the resource guidelines. She shared that areas of the college were currently reviewing their budgets and developing FY2017 resource requests that would be reviewed by Planning and Budget Council (PBC) along with potential budget scenarios. Vice President Cook noted that discussions regarding cost reduction initiatives were in progress, along with review of cost of direct services and current revenue assumptions. Viewing of NMC Videos—Diana Fairbanks, Executive Director of Public Relations, Marketing and Communications, spoke to the department’s focus to be more strategic in creating the greatest impact. These initiatives included contracting with a company to create new videos promoting NMC and specific program areas to refresh people with NMC. She then presented the videos for the Board’s viewing and addressed questions. Foundation Update—Rebecca Teahen, Executive Director for Resource Development and Foundation, provided an update on the NMC Foundation. She referred to the 2012 Strategic assessment and 2013 business plan, followed by implementation. She reviewed the resulting new additions and initiatives within Resource Development, such as the new alumni program. Teahen shared that the current annual fund was within their goal, as well as total funds raised. She also discussed suggested growth plans, including types and value of potential campaigns, which include relationship building. President Nelson and Rebecca Teahen both conveyed ways in which the Board could help and sought their input. There was discussion with trustees expressing both support and concerns with the process. Early College—Stephen Siciliano, Vice President for Educational Services, shared that NMC has been active with early college and provided an update to the Board. NMC has moved to a recruitment approach for dual enrollment, along with other student recruitment processes. Vice President Siciliano explained that one active high school involved in NMC’s early college is

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Northwestern Michigan College February 1, 2016

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dropping out due to low enrollment, but NMC is using multiple models to help students get an early start on college at a low or no cost through collaboration with the K-12 systems. He also shared that the federal government is currently experimenting with PELL funding for dual enrollment students. NMC is not participating in the experiment, due to the uncertainty of continued benefit to the student through remainder of the education process, but would utilize if it becomes successful. Other Discussion

There was discussion regarding a potential board committee to research possible strategic initiatives of the Board and college, such as the Promise Grant. Discussion followed with a suggestion to have administration initially conduct research of interest to include a couple of interested trustees. A potential collaboration with the school ship was also discussed that will be explored by administration. The Board concluded by thanking every college leader present for the wonderful work they do. REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require administrative follow-up for information to be provided to the Board at a later date.

ADJOURNMENT—The meeting adjourned at 5:20 p.m. Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees. SIGNED

Kennard R. Weaver, Chair ATTESTED

K. Ross Childs, Secretary

26

27

APRIL 2016 IS SOCIAL HOST RESPONSIBILITY MONTH

WHEREAS, adults who provide alcohol to those below the legal drinking age of 21 are placing those youth at risk for health, safety and legal problems, and

WHEREAS, underage drinking is a problem that affects our community, our health, and our future.  It exacts a terrible toll on individuals and families, and places a costly tax burden on the community at large for law enforcement, medical services, and other social services involved in the prevention and treatment of underage drinking, and

WHEREAS, the Centers for Disease Control and Prevention (CDC) estimates that, on average, alcohol is a factor in the deaths of 4,358 young people under age 21 each year.  This includes: 1,580 deaths from motor vehicle crashes; 1,269 from homicides; 245 from alcohol poisoning, falls, burns, and drowning; 492 from suicides, and

WHEREAS, Youth who start drinking before age 15 years are five times more likely to develop alcohol dependence or abuse later in life than those who begin drinking at or after age 21 years, and

WHEREAS, according to the 2012 Michigan Profile for Healthy Youth report, of 14 counties of northern Michigan who participated, an average of 26% of 9th grader and 52% of 11th graders have been drunk in their lifetime. 

WHEREAS, one‐hundred percent of any alcohol consumed by a minor came from an adult.   At one time, an adult over the age of 21 was in control of the alcohol and a minor gained access to it, and

WHEREAS, it is illegal for adults to knowingly allow their child’s friends to drink alcohol in their home, even with the permission of the friends’ parents, and adults have the authority and should have the responsibility to take steps to reduce the likelihood that their homes will become venues for underage drinking, and

NOW, THEREFORE BE IT RESOLVED, we, ______________________________   of the county of Alpena, a Community Committed to UNDERAGE DRINKING PREVENTION, do hereby proclaim that April 2016 is Social Host Responsibility Month.  We also call upon all parents, citizens, homeowners and property owners to host gatherings responsibly and take measures to eliminate access of alcohol to persons under the age of 21. 

Dated this ___________ day of ___________________________, 2016.

________________________________________

Authorized Official Signature

(Print name):________________________________

(Print title):_________________________________

Proclamation

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To: Timothy J. Nelson, President

From: Stephen Siciliano, Vice President for Educational Services

Date: February 13, 2016

Subject: Accounting Certificate I am seeking the Board of Trustees approval of a new Certificate of Achievement program: Accounting Level II. The certificate’s model schedule is attached.

This certificate will be a stackable credential that will ladder directly to the Associate

in Applied Science in Accounting. The certificate will provide sufficient skill

development for those students seeking to become bookkeepers and accounting clerks.

These positions are the third highest in terms of projected job growth according to the

Northwest Michigan Hot Jobs Report of 2015. This same report indicates that these

type of accounting staff positions are consistently in the top ten in terms of hardest

jobs to fill. Thus, students will be able to earn this certificate in one year and meet a

significant employment need in our region.

I am requesting that this certificate program become effective this Fall 2016

semester.

MEMO Educational Services

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  Accounting Certificate Level II 

  Accounting 

  Course Sequence Guide              

Contact the Business Academic Area office for more information Phone:  231.995.1169 

www.nmc.edu Effective Fall 2016 1/22/16 

 

YEAR 1 ‐ FALL SEMESTER  Credits  Contacts  Grade   Comments 

ACC   121  Accounting Principles I    4  4     

BUS   101  Introduction  to Business  3  3     

BUS   105  Business Math    3  3     

BUS OR   BUS  

155 OR 231 

Interpersonal Communications OR  Professional  Communications

3  3     

CIT   210  Excel  3  3     

    Total 16  16     

YEAR 1 ‐ SPRING SEMESTER  Credits  Contacts  Grade  Comments  

ACC   122  Accounting Principles II  4  4     

ACC   225  Cost/Management Accounting  3  3     

CIT   216  Computerized  Accounting Systems  2  2     

PHL OR PHL  

105 OR 202 

Critical Thinking OR  Contemporary Ethical Dilemmas

3  3     

              

    Total 12  12     

YEAR 1 ‐ SUMMER SEMESTER  Credits  Contacts  Grade   Comments 

ACC   TBD  Accounting Capstone  3  3     

             

             

             

             

    Total 3  3     

    Program Total 31  31     

 

 

Program Notes 

 

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 MEMO 

  

 To: Timothy J. Nelson, President From: Todd Neibauer, Executive Director for Learning Resources and Technologies Date: February 16, 2016 Subject: Firewall replacement 

  Board Authorization Requested Authorize the administration to enter into contract with Secant Technologies for the purchase and installation of a replacement firewall system in the amount of $77,843.00, plus a 10% contingency, for a total project budget of $85,628.00.   Background The College operates and maintains technology security and infrastructure systems that include network firewalls.  This replacement will allow the college to add additional security measures that were discussed as part of the IT Security Audit that had been previously conducted.    Bid Summary NMC has analyzed and reviewed different replacement systems and models of hardware.  We have solicited hardware and software bids from 5 different companies and published the bid request in the Traverse City Record Eagle.  Three bids were submitted for this project.  We have selected to purchase the hardware and software from Secant Technologies (Kalamazoo, MI).  The total expenditure for this solution is $77,843.00.  Other bids were received from Netech Corporation (Caledonia, MI) at $78,546.49 and Frontier Computer Corporation (Traverse City) at $124,603.60.   Funding Source The funding source is the Technology Plant Fund.   

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To: Timothy J. Nelson, President From: Vicki Cook, VP of Finance and Administration Date: February 12, 2016 Subject: Request for Proposal for Owner’s Representative – Dennos Museum and Housing ______________________________________________________________________________ This document is intended to provide an overview and recommendation for the selection of an Owner’s Representative to support the Dennos Museum addition and student residential housing project. Board Authorization Requested

Authorize the administration to enter into a contract in the amount of $182,000 with Plant Moran CRESA.

Background / Scope of Work

The “Owner’s Representative” for the College will perform all responsibilities as directed by the Vice President of Finance and Administration in conjunction with the planning, design, construction, move-in and close-out of the identified projects. Additionally the firm /person will work with Northwestern Michigan College (NMC) officials and NMC staff to advise the Vice President of Finance and Administration on the identified projects. NMC staff will be responsible for processing payments to contractors and will retain all contracts.

Bid Summary

A request for proposals was announced January 22, 2016 with proposal due back to NMC by February 2, 2016. NMC received five responses to the RFP for Owner’s Representative services. The table below summarizes the firms that responded and the costs.

Firm Location Contract Amount

Barton Malow Southfield, MI $412,495 Grzelak Building Harbor Springs, MI $313,200

Plante Moran CRESA Southfield, MI $182,000 RE Kennedy Saginaw, MI $260,400

Recommendation

The recommendation to award the contract to Plante Moran CRESA is based on their public project expertise, NMC’s experience to date and the proposed cost of the contract. They will bring the expertise needed to manage the timeframe for these projects.

Source of Funds

The source of funds for this service is the Auxiliary fund.

MEMO

Administrative Services

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