MAYORAL MINUTE - Dungog Shire Council · Councillor G D Wall 5. COUNTRY ENERGY REGIONAL ADVISORY BOARD EF09/31 Précis: To update Councillors and Staff regarding the Country Energy

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Ordinary Meeting of the Council of the Shire of Dungog, to be held Tuesday 17 February 2009 commencing 6.00pm.

1MAYORAL MINUTE

Councillor G D Wall 1. DUNGOG SHOWGROUND MANAGEMENT COMMITTEE

EF08/100 Précis: Councillors may be aware, that the Dungog Showground Management was recently reconstituted with new membership as a result of investigations of the Dungog Showground Sunset Committee. The Committee has been established and will function in accordance with Section 355 of the Local Government (NSW) Act 1993.

********* The new Committee Members have been given the opportunity to assess the Draft Constitution, review the Draft Plan of Management, consult the User groups regarding Licence and lease agreements and consider revised fees and charges for the remainder of the 08/09 financial year. The Committee has also had an opportunity to consider the Guidelines that have been devised for the Community Organisations, interested groups and individuals to use the Showground. Attached for adoption/exhibition are the Draft Constitution (Annexure ‘A’), the amended Plan of Management (Annexure ‘B’), Permanent User Group Licence Agreement (not greater than one year) (Annexure ‘C’), Temporary Licence Agreements – Organisations (Annexure ‘D’), Temporary Licence Agreement – Individuals (Annexure ‘E’), Guidelines for the Use of the Showground (Annexure ‘F’) and consider revised fees and charges for the remainder of the 08/09 financial year and proposed Fees for the FY 09/10 (Annexure ‘G’). IMPLICATIONS Financial There are no financial implications. Statutory The Dungog Showground Management Committee is established in accordance with the Local Government Act 1993. The Plan of Management, Licence Agreements and Guidelines are in accordance with the Crown Land Act 1989 and Practice Note 1 – Public land management revised May 2000. Environmental The Dungog Showground Plan of Management addresses all the environmental issues. Community/ Consultative The Dungog Showground Management Committee have endorsed that Council adopt the following recommendations.

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11

ANNEXURE ‘A’ TO ITEM NO. 1 – MAYORAL MINUTE

CONSTITUTION OF THE DUNGOG SHOWGROUND & RECREATION

RESERVE COMMITTEE

Under Section 355 of the Local Government (NSW) Act 1993 a council may establish a committee to which the council delegates a specific function. Such Committees are considered agents of the council and are required to perform their delegated roles in accordance with the council’s charter. This Constitution sets out the duties of the Committee to which is delegated the responsibility for the care, control and management of the Dungog Showground & Recreation Reserve. 1. NAME

1.1 The name of the Committee shall be the Dungog Showground & Recreation Reserve Management Committee.

2. ROLE

2.1 The role delegated to the Committee is the care, control and management of the Dungog Showground & Recreation Reserve in accordance with this Constitution and the Charter of Dungog Shire Council as described in Section 8 of the 1993 Local Government Act. The Charter of Dungog Shire Council is provided at Annexure “A” to this Constitution.

3. POWERS AND AUTHORITIES

3.1 The Committee shall have, by delegation from the Council under Section 355 of the Local Government Act (1993), the powers and authorities necessary for the proper pursuit of its objects, subject to the limitations imposed by the said Section 355 and to such limitations as the Council may by resolution from time to time impose. The Committee is responsible in particular for the following: -

3.1.1 Determine and allocate the use of the facilities contained on the Reserve by the various groups providing that no full time occupation of the area shall be allowed by the Committee.

3.1.2 Collect fees, inclusive of GST, from all user groups for the use of the Showground & Recreation Reserve. The Committee shall base such fees on amounts fixed by Council following a recommendation of the Committee. The fees are required to be reviewed annually and submitted to the General Manager not later than the 31st March in each year, being the date prior to the financial year in which the fees and charges will apply.

The fees levied by the Committee shall be the income of the Committee. The Committee is responsible to maintain and repair the facilities on the Reserve to the best of its ability and out of its own funds, incurring no liability which exceeds funds available to the Committee to meet those commitments.

3.1.3 Paying of accounts for all electricity consumed.

3.1.4 Ensuring the Reserve is maintained in a presentable standard (subject to the provisions concerning Council's responsibilities referred to hereafter).

3.1.5 Major repairs and maintenance of any of the facilities, to the value of $2,000, may be carried out by the Committee from its own funds subject to liaison with Council on works proposed.

3.2 The Committee shall determine the use of the Reserve in accordance with the following procedure:

3.2.1 All applications for usage of the Reserve shall be made in writing to the Secretary.

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123.2.2 Applications for usage are to be considered at a meeting of the Committee,

to be convened as soon as is practicable after the application is received.

3.2.3 The Committee is to ensure that regular tenants who are likely to be affected by the application are to be consulted about the application.

3.2.4 The Secretary shall forward to the applicant a written response to the application, setting out the Committee’s determination and the fees and conditions, which are applicable to the usage.

3.2.5 In cases where the applicant wishes to appeal against a decision of the Committee, he or she should do so in writing to the General Manager of the Council.

3.2.6 The Committee shall obtain evidence of public liability insurance from all organisations using the Reserve on an annual basis and shall forward such evidence to Council for record-keeping and control purposes.

4. POWERS WHICH MAY NOT BE EXERCISED BY THE COMMITTEE

4.1 The fixing of any charges or fees, or the borrowing of any money.

4.2 The purchase, sale, exchange, leasing or surrender of any land or other property or the granting of any lease of land.

4.3 The acceptance of tenders.

4.4 Any application or notice to the Governor or the Minister.

4.5 The payment of travelling expenses.

4.6 Carrying out any major structural works in excess of $2,000 to the Reserve without the permission of Council.

4.7 The waiving or reduction in any fees that are applicable to the facility.

5. RESPONSIBILITIES OF COUNCIL 5.1 Payment of water & sewerage charges applicable to the Reserve.

5.2 Payment of building insurances for insurable structures on the Reserve.

5.3 Inclusion of buildings into Councils pest control management contract with payment for inspections being met by Council.

5.4 Regular inspections of the Playground equipment contained within the Playgroup facility.

5.5 Council will undertake to slash/mow the facility up to a maximum of three occasions per annum upon request of the Committee. Should Council be required to undertake any additional slashings/ mowings then they will be charged to the Committee as private works at Councils standard plant and equipment hire rates.

5.6 Timely response and support to issues raised by the Committee in the carrying out of its duties under this Constitution.

5.7 Advertising and calling of any tenders or quotations associated with any works that may be required on the Reserve. Preparation of associated documentation is to be undertaken conjointly between Council and the Committee in conformance with Councils purchasing policy or Local Government Tendering Regulations.

6. MEMBERSHIP The Committee shall be appointed by Council and shall comprise one Councillor and six (6) community members that reside within Dungog Shire.

6.1 Members of the Committee and the Executive shall act and render services in an honorary capacity.

6.2 Council shall publicly advertise and call for nominations from the community for positions on the management committee.

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136.3 The committee selection panel shall comprise, the general manager, mayor and one

Councillor. 7. TERM OF OFFICE OF MEMBERS

7.1 Members of the Committee excluding the Councillor shall hold office from the date of their appointment by Council for a period of four years.

7.2 Members of the Committee are eligible for re-nomination for successive terms.

8. EXTRA-ORDINARY VACANCIES ON THE COMMITTEE 8.1 Any Committee member who wishes to resign shall do so by giving notice in writing

to the Secretary of the Committee who shall in turn advise the General Manager of the Council.

8.2 In the event of an extra-ordinary vacancy on the Committee occurring as the result of the resignation Council will advertise within the local newspaper calling for nominations to fill the vacant position.

8.3 Upon closing of nominations the General Manager, Mayor and Chairperson of the Committee will review the nominations and recommend to the Council the appointment of a person to the committee.

8.4 Where the vacant position is that of the Councillor, the Council shall appoint a Councillor to fill the vacant position.

9. DISQUALIFICATION AND REMOVAL OF MEMBERS

9.1 Any member absent without leave from three consecutive Ordinary Meetings shall be subject to disqualification from membership.

9.2 The Committee may by resolution for what it considers to be sufficient reason, declare a member to be subject to special disqualification.

9.3 The Secretary shall report to the Council the facts of any ordinary or special disqualification, together with the recommendation, if any, of the Committee. The Council may remove any member of the Committee who is subject to ordinary or special disqualification. Members so removed shall not be eligible for re-appointment.

10. MEETINGS 10.1 The Committee shall conduct its meetings in accordance with the Code of Meeting

Practice as prescribed by the Council, the main elements of which are described at Annexure “B” to this Constitution.

10.2 The Chairperson shall preside at all meetings of the Committee at which he or she is present and in his or her absence the Deputy Chairperson shall preside and if he or she also be absent the first business of every such meeting shall be to elect a Chairperson to preside over such meeting and for the purpose of so presiding shall have the powers of the Chairperson appointed by the Council.

10.3 In addition to his or her original vote the Chairperson shall in the case of equality of voting at any meeting of the Committee have second or casting vote.

10.4 One half of the members of the Committee shall constitute a quorum.

10.5 The Committee shall decide on the day and time of its meetings, but shall meet at least once in each quarter.

10.6 Members of the Committee shall be given at least one weeks notice of an ordinary meeting.

10.7 Special meetings shall be called by the Secretary on the authority of the Chairperson or on a written requisition signed by not less than four members.

10.8 At special meetings business other than that for which the meeting was called shall not be transacted unless not less than two-thirds of the members are present, and those present unanimously consent to such other business being dealt with.

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1410.9 At least forty-eight hours notice of special meetings shall be given to all members of

the Committee, but failure to receive a notice on the part of any member shall not affect the validity of any special meeting.

10.10 The Committee shall hold an Annual General Meeting in the first quarter of the new financial year, with business to include adoption of the minutes of the previous Annual Meeting, presentation of audited financial statements, election of the Committee positions for the coming year, presentation of an Annual Report of the Committee's activities for the year and any other item of business which has been advertised as being part of the meeting. A copy of the Minutes of the Annual Meeting is to be forwarded to the Council by 30th September.

11. FINANCIAL MANAGEMENT

11.1 The Treasurer shall keep proper account of the income and expenditure of the Committee and shall comply with any directions of the General Manager regarding the form and manner in which the books of account shall be kept.

11.2 All moneys received by the Committee shall be lodged within seven days in a bank account in the name of the Committee.

11.3 The Committee shall pay to the Council the amount of GST collected in each quarter, according to the procedures prescribed by the council.

11.4 Cheques drawn on the Committee's account shall be signed by two Executive Officers of the Committee, one of whom shall be the Chairperson.

11.5 The Committee must not incur liability for expenditure in excess of the amount to its credit at the Bank.

11.6 Expenditure may only be incurred in connection with the objects of the Committee.

11.7 Accounts for expenses of members shall not be paid until authorised by the Committee and all other expenditure of the Committee funds must be authorised or confirmed by the Committee.

11.8 The financial year shall be the period the 1st April to the 31st March, after which time the Treasurer shall arrange for the Committee's books to be audited prior to the Annual Meeting being held.

12. ANNUAL REPORTS, FINANCIAL STATEMENTS AND AUDIT

12.1 The Chairperson shall submit an Annual Report on the activities of the Committee to the Annual Meeting and shall send a copy to the Council by 30th June.

12.2 The Treasurer shall submit an audited Financial Statement to the Annual Meeting showing financial transactions that occurred during the financial period and statement of financial position as at the period end. 12.3 The Treasurer shall ensure that a copy of the audited Financial Statement is submitted to the Council by 30th June.

13. AUDITOR

13.1 The Committee shall appoint an appropriately qualified person to act as Auditor.

13.2 In the event that the Committee does not appoint an Auditor then Councils Responsible Accounting Officer is to be notified in writing. Councils Responsible Accounting Officer will then either undertake the audit on behalf of Council or where necessary engage Councils independent auditor to undertake the audit where deemed appropriate.

14. RECORDS

14.1 The Secretary shall be responsible for the correct recording of all proceedings of the Committee and for the safe keeping of the Committee's books and papers, other than books and records of account, and shall also be responsible for the conduct of correspondence on the Committee's behalf.

14.2 The Records of the Committee are the records of the Council.

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1515. RULES OF CONSTITUTION

15.1 The Committee shall not have power to alter its rules of constitution.

15.2 The Committee may recommend to Council at any time alterations to this constitution, and the Council may by resolution alter, amend or rescind the whole or any part of the constitution.

lynbFile AttachmentMM A 1.pdf

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16

ANNEXURE ‘B’ TO ITEM NO. 1 – MAYORAL MINUTE

DUNGOG SHIRE COUNCIL

Draft Plan Of Management

For

DUNGOG SHOWGROUND

February 2009

Adopted by Dungog Shire Council ????? 2009.

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17CONTENTS

1 EXECUTIVE SUMMARY 2 INTRODUCTION

2.1 The Plan of Management 2.2 Purpose of This Plan

3 BRIEF HISTORY OF THE DUNGOG DISTRICT 4 BACKGROUND

4.1 Location of Dungog Showground 4.2 History of Dungog Showground 4.3 Zoning 4.4 Demographic Profile of Dungog Planning District 4.5 Recreation Trends in Dungog Planning District

5 DUNGOG SHOWGROUND

5.1 Function 5.2 Management 5.3 Public Liability Insurance 5.4 Relationship to Other Open Space Areas 5.5 Principal Stakeholders

6 PLANNING ISSUES

6.1 Significance, Values and Roles in the Local Community 6.2 Heritage Conservation Issues 6.3 Significance for Aboriginal Population 6.4 Legislative Requirements 6.5 Issues Raised by the Department of Lands 6.6 Issues Raised by the Dungog Showground Committee 6.7 Issues Raised by Council

6.8 Issues Raised by the General Community 6.9 Council's Comments on Existing Developments

6.10 Environmental Assessment 6.11 Management Objectives 6.12 Prioritisation of Issues

7 MANAGEMENT STRATEGIES 2009-2014

8 PROCEDURE FOR MONITORING AND EVALUATION APPENDICES: Dungog Showground Formal Statement of Conservation and Heritage Policy Council Policies applicable to Sportsground / Showground

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181. EXECUTIVE SUMMARY

Vision It is Council’s vision that Dungog Showground will continue to provide for a balance of opportunities for structured and unstructured recreation, and contribute to community life in the Dungog Planning District by fulfilling the recreational, social and environmental needs of the population. Key Strategies • Facilitate appropriate management of the Showground’s facilities • Provide for the maintenance and upgrading of existing facilities. • Facilitate controlled future development for the purpose of structured and

unstructured public recreation • Provide for the preservation and enhancement of the Showground’s natural features

and visual quality • Improve opportunities for unstructured recreation. The Plan of Management includes the following information: Background Information - Provides an overview of the history and location of the Showground, as well as a demographic profile of the Dungog Planning District Description of the Showground - Provides an overview of existing development at the Showground and the relevant stakeholders Planning Issues Relevant to the Showground - Identifies the development and management issues identified by stakeholders, community and previous planning processes Management Strategies - Is the implementation component of the Plan of Management. Sets out the strategies that Council will adopt to address planning issues over the next five years. The actions are given a high, medium or low priority, and costs are estimated based on standard costs of labour and materials (2009 prices). Monitoring and Evaluation - Describes the process for evaluating Council’s performance with regard to achievement of the management strategies set out in the Plan, and the process for review of the Plan. This Plan of Management will be reviewed regularly. An annual review will assess implementation and performance and a review after five years will allow policy and planning issues to be updated.

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192. INTRODUCTION 2.1 The Plan of Management The Local Government Act of 1993 requires all land vested in Council to be classified as either community or operational. A Plan of Management is required to identify the category of the land, objectives and performance targets, the means by which Council will achieve its performance targets and the manner in which Council proposes to assess its performance. Open space is recognised as an important component of the rural and urban environment, providing opportunities for recreation and leisure. A Plan of Management aims to:- • Provide clear guidelines for the effective short and long term management of all land

owned by Council or under Council’s control. • Provide a framework within which Council can develop a balanced response to

current opportunities and address future pressures • Identify clear objectives and establishes directions for planning, resource

management of public open space • Clarify Council policy and direction, both to Council staff and the general public and

allows Council to be more publicly accountable • Provide a basis for assigning priorities in works programming and budgeting. 2.2 Purpose of This Plan of Management This Plan of Management marks the first attempt to carry out planning for Dungog Showground in a comprehensive and holistic manner. The Plan has been prepared in accordance with the provisions of the Crowns Lands Act, 1989 and the Local Government Act, 1993 for final approval and adoption by the Minister for Land & Water Conservation. It provides Council with clear directions for future development and management of the Dungog Showground for the period 2009-2014. The rationale for preparation of this Plan of Management stems from a lack of controlled development, increasing demands from the community, conflicting pressures and other community expectations for the Dungog Showground, most of which have emerged over the past seventeen years. Accordingly, Council has recognised the need to produce a consistent and useful set of guidelines governing the direction of management of the facility. The Plan reflects the views of the Department of Lands (as owner of the Showground), Dungog Shire Council (as Trustee of the Showground), community groups who use the facilities within the Showground, and local residents (as users and neighbours of the Showground).

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203. BRIEF HISTORY OF THE DUNGOG DISTRICT The town of Dungog is the principal urban settlement in the Dungog Planning District. Dungog is located 244km north of Sydney, 79km north of Newcastle and 55km north of Maitland. “Dungog”; as named by the Gringai tribe, is an Aboriginal name meaning “place of thinly wooded hills”. The first white men in the area were thought to be settlers from the lower reaches of the Williams searching for lost stock, and were followed by timber cutters attracted by the magnificent cedar trees located in the area’s hillsides. Many streets in Dungog are named after early Grantees, with many rural localities and roads in the surrounding planning district still carrying the names of the early estates. The town of Dungog began as a settlement on the banks of the Williams River and during this period of early settlement was called Upper Williams. It was situated 14 miles upstream from Clarence Town, which was the settlement dedicated as the head of river navigation. The first Europeans in Dungog were cedar cutters in the 1820’s, followed by settlers. The site was a day’s march from Clarence Town for convicts. In 1834, Captain Thomas Cook JP, was made the first Magistrate for the area which included Upper Williams. He urged the Colonial Secretary that the village be given a distinctive name, suggesting Dungog. The grid formation of the streets of Dungog is characteristic of early Government towns, and oriented north-south to east-west. Before 1888 Dungog was a very poor settlement, with no water supply, cars, telephones, hospital, butter factory, street lighting, footpaths, gutters, bridges or Municipality. From the late 1800’s these services were progressively established to service the planning district’s population. The Census of 1857 indicated that Dungog Village had 25 houses and a population of 126 people. In 1835 the Post Office was opened in Dungog. By 1861 the population had grown to 458 people. By 1909, the Dungog area was serviced by a telephone network. Dungog and District Memorial baths were opened in 1963. Since the mid 1900’s few major changes have occurred in Dungog. From a social planning point of view, it is worth noting, that as the area in the vicinity of Dungog township was further explored, a large number of smaller settlements particularly north of Dungog, developed over many years. Many of these exist today as comparatively isolated rural communities.

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214. BACKGROUND 4.1 Location of Dungog Showground. Dungog Showground is located within the town of Dungog. It is bounded by Eloiza Street, Mary Street, Abelard Street and Chapman Street. Vehicle access to the ground is from Abelard Street, Chapman Street and Mary Street with pedestrian access from Eloiza Street. It is a portion of Crown Land comprising Lots 38 and 41, covering an area of 8.701hectares and is gazetted as Public Recreation and Showground. Figure 1 shows the location of Dungog Showground in relation to Dungog Shire, Figure 2 shows the location of the Showground in relation to the Town of Dungog, and Figure 3 shows the survey plan of the showground to which this Plan of Management relates.

Figure 1 - Location of Dungog Showground in Dungog Shire

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Figure 2 - Location of Dungog Showground in Dungog Township

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Figure 3 -Plan of Survey of Dungog Showground to Which this Plan of Management Relates

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244.2 History of Dungog Showground The Dungog Showground and Public Recreation Reserve being section 38, Gazette 14/11/1924 and section 41, Gazette 01/04/1926. (Lot 41 Gazette 14/11/1924 Revoked Government Gazette 21/04/1972 and Lot 41 “Addition to Dedication for Public Recreation and Showground” Gazette 14/11/1924 - Government Gazette 13/11/1972). Lot 38 was previously known as “Victoria Park”. Council was appointed Trustees (Government Gazette 18/09/1981). Council Minute No. 18654 dated 08/12/1981 resolved to delegate (under section 527 of the Local Government Act) the care, control and management of the Dungog Showground Recreation Reserve to the Dungog Showground Recreation and Reserve Committee with the Committee to commence administration on 04/01/1982. Regulations of “Dedication” repealed by by-law notified Government Gazette 05/03/1982. The Existing development consists of Grandstand & hall, oval, yards, toilets, kiosk, Pavilions, halls, horse and cattle stalls. Land: - The land known as Assessment No. 347 is not affected by the Threatened Species Law. There is no evidence of “critical habitat”; it is not affected by a recovery plan; or a threat abatement plan. The land has one Bunya Pine Tree (Araucaria Bidwilli) which is a “Natural Features”. The land is considered to be of Cultural Significance. In 1832, the then Magistrate of Dungog, Dr McKinley, in a census, reported Koori camps present on the Showground site. The Showground is listed in the Dungog Shire Council Local Environmental Plan 2006, as being of Regional Significance in the Department of Urban Affairs and Planning 1995 review of schedule 4 of the Hunter Regional Environmental Plan (Heritage) , which refers to all the older Pavilions, with special mention of the horse and cattle Pavilions and the Grandstand. The area is also listed in the National Trust’s Register.

Lot No.

Area Usage

38 and 41 8.701 Ha. The Dungog Showground and Public Recreation Reserve being section 38, Gazette 14/11/1924 and section 41, Gazette 01/04/1926. (Lot 41 Gazette 14/11/1924 Revoked Government Gazette 21/04/1972 and Lot 41 “Addition to Dedication for Public Recreation and Showground” Gazette 14/11/1924 - Government Gazette 13/11/1972). Lot 38 was previously known as “Victoria Park”. Council was appointed Trustees (Government Gazette 18/09/1981). Council Minute No. 18654 dated 08/12/1981 resolved to delegate (under section 527 of the Local Government Act) the care, control and management of the Dungog Showground Recreation Reserve to the Dungog Showground Recreation and Reserve Committee with the Committee to commence administration on 04/01/1982. Regulations of “Dedication” repealed by by-law notified Government Gazette 05/03/1982. Table 1- Summary of Deposited Plan

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25Usage History During its history Dungog Showground has been the subject of a variety of active and passive recreation uses:- Lot 38 ( Previously Known as Victoria Park) - Historical documentation reveals that this section of the existing Showground area was predominately used for passive recreation, however a cricket pitch was in constructed for this sport, until the Dedication for public recreation and Showground combined Lots 38 and 41. Equine events - Since 1924 the Showground has had a demand for Equine and Livestock enterprises. This includes Livestock sales, Equestrian events, Class Competition and Campdrafting. Most of these activities are still carried out to date. Cricket - Whilst considering that this sport was played extensively throughout the Shire since the 1870’s, little information is available as to when the Sport was played on the Showground. The playing of Cricket, due to conflict between active recreation and equine events was ceased in 2006. The Dungog Agricultural and Horticultural Association - This Association was instrumental in The Showground being formed. The first Show was held in 1887, with the Lands Minister nominating the Trustees to operate the Ground from the Association, until the Council was given Trusteeship in 1981. The Dungog A & H Ladies Auxiliary - The Dungog A & H Ladies Auxiliary was formed (Date unknown), probably following WW1 and certainly prior to the commencement of WW2. It was formed as an offshoot of the A & H Association, raising funds for the betterment of amenities on the Dungog Showground. Dungog & District Bushmen’s Campdraft & Rodeo Association Incorporated. - The Dungog Rodeo was first held on the 14th April 1945. The first Rodeo was vastly different to today’s event and was run by the Returned Servicemen; hence the name of the Carnival at this time was the “Dungog Diggers Rodeo”. The aim of the Rodeo then was to raise money to erect a Town Hall. During the early 1960’s interest in the Dungog Rodeo declined, and there was not a Bushmen’s Carnival until 1979. At that time a group of enthusiasts started up the present Committee, and the Dungog Rodeo still continues under this regime. Dungog & District Cattle Dog Workers Association. - The Dungog Cattle Dog Trials is a relatively small Annual event. It is operated for the benefit of enthusiasts who wish to display the condition and attributes of the class of working dog they utilise for Cattle husbandry and controlling. It attracts an entry list of approximately 40 competitors each year. Dungog Playgroup - The Dungog Playgroup was established in 1991. Originally it was held in the Pre-School Grounds. Late in 1993 the Organisation relocated to the Dungog Showground Art Pavilion. The Dungog Playgroup ceased operation in 2008. Dungog & District Campdraft Association Incorporated. - This Association was formed in 2000 with inaugural Campdraft held in the same year. With the subsequent success of the Campdraft Event in 2001, the Committee have demonstrated that there is a vast interest in this form of competition within the Shire, and believe the Association and the Sport can improve and prosper. Dungog & District Pony Club Incorporated. - This Association has a long history with the Dungog Showground. For approximately 50 years the Association has held Instruction Days, Interclub and Zone Competitions, to encourage all aspects of horse husbandry and riding techniques.

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26The following observations are made regarding present usage of the Showground: Most users of the Showground engage in structured (or ‘active’) recreation activities, principally Equine and Campdrafting / Rodeo Competition. Users tend to come from the Dungog district or are visiting competitors. A lesser number of visitors engage in unstructured (or ‘passive’) recreation - those that do tend to come mostly from the surrounding neighbourhood. The reserve is also utilised as a Primitive Community Camping Facility. 4.3 Zoning The reserve is zoned 6(a) Recreation under the Dungog Local Environmental Plan 2006. 4.4 Demographic Profile of the Dungog Planning District Council has created four notional Planning Districts in the Dungog Shire to provide a general framework for planning. The area covered by Dungog Planning District, in which the Dungog Showground is located, is shown in figure 4.

Figure 4 - Area covered by Dungog Planning District The Dungog Residential Precinct is significant because of its built character which reflects the evolution of Dungog as a town which presents a dramatic contrast with its rural settings. While the Precinct has a sense of enclosure, it is also one from which there are many views of the surrounding countryside.

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27Population Trends Table 2 shows a comparison of population of the Dungog Planning District according to the 1991 and 1996 Census. Due to changes in data collection, the revised figures in the 2006 Census are by Post Code (2420) precinct and a direct correlation will not be possible until the POM is revised with the 2011 census data. 1991 Census Dungog 0-4 5-14 15-19

20-24 25-64 65-74 75+ Total

Urban Population 140 360 147 105 1003 251 174 2180 Rural Population 83 173 95 54 519 69 44 1037 Total 223 533 242 159 1522 320 218 3217

1996 Census Dungog 0-4 5-14 15-19

20-24 25-64 65-74 75+ Total

Urban Population 137 339 162 119 985 258 239 2239 Rural Population 75 163 54 65 529 52 46 984 Total 212 502 216 184 1514 310 285 3223

2006 Census (2420 Postcode Precinct) Dungog 0-4 5-14 15-19

20-24 25-64 65-74 75+ Total

Total 261 742 346 178 2581 436 399 4,943

The data would indicate that in the years between 1991 and 1996 there was a small increase in the 25 - 64 population in both males and females. A slightly higher percentage lives within the Dungog Urban area. There also appeared to be a significant percentage of persons aged 55 - 64 living in the rural areas of the planning district. The ratio of males to females in all age groups tends to be equal, with a slightly higher percentage of males in the 50+ age group. The Dungog Showground is one of the principal areas of land set aside for public recreation in the Planning District, and therefore any population increase in the Dungog District has significant implications for this Plan of Management. (A change in format only has the 2006 census figures available for the postcode precinct of 2420). Settlement Pattern Table 2 also shows the rural/urban split of the population of Dungog Planning District. Dungog is the largest urban settlement in the Shire and the Planning District, with a population of approximately 2240 people. Smaller urban concentrations can be found at Bandon Grove, Wangat, Salisbury, Chichester and Wirragulla. The greater population reside in the urban centre, whilst the balance of the population resides on rural properties of various sizes. Dungog Township is 55kms from Maitland.

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284.5 Recreation Trends in Dungog Planning District Recreation can either be structured (i.e. organised sport or activity) or unstructured (such as visiting parks, walking for pleasure, walking the dog, and picnics and BBQs). There is evidence that in most western countries participation in unstructured recreation is increasing. According to national recreation participation data prepared by the Federal Department of Arts, Sport, Environment and Territories (DASET, 1991):- • Age is the most important characteristic to influence recreation patterns. Gender is

also a major determinant of recreational preference. • Unstructured (or ‘passive’) recreational activities particularly are more popular than

structured recreation (such as organised sport) among females. • Unstructured recreation is more popular than structured recreation with the population

as a whole and this popularity is growing. • The popularity of unstructured recreation will continue to grow as the average age of

the national population grows.

Dungog Shire has a particularly high participation rate by residents in active recreation, and this trend is as evident in Dungog District as in other parts of the Shire. Evidence suggests that unstructured/informal activities are also important to residents of the Shire. Informal activities, particularly walking for pleasure, tend to have an older usage profile, consistent with the increase in the population of older people in the Dungog District and the Shire as a whole demonstrated in the last two census periods. It is thought that walking for pleasure is the most popular unstructured recreation activity in Dungog Shire.

These factors would appear to have significance for the Dungog District, given that population trends indicate significant increases in the 65-74 and 75+ age group in the urban part of the district, as well as a consistent female population.

5. DUNGOG SHOWGROUND 5.1 Function The primary function of Dungog Showground is to act as a centre of active recreation in the Dungog District. 5.2 Management Figure 5 shows the present management structure of Dungog Showground and Figure 6 shows the management structure proposed under this Plan:

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29 Figure 5 - Current Management Structure Figure 6 - Proposed Management Structure

Department of Lands

Dungog Shire Council

Dungog Showground Committee One “A” Ward Councillor

Mrs Marilyn Flannery Mr Des Hopson

Mr Charles Watson Mr Owen Nicholson

Mr Peter Dillon Mr Brett Thomson

Dungog Showground User Groups Dungog A & H Association (Executive)

Dungog Campdraft Association (Executive) Dungog Cattle Dog Workers Assoc. (Executive)

Dungog Pony Club (Executive) Dungog A & H Ladies Auxiliary (Executive)

Dungog Rodeo Association (Executive) Central Coast American Motorcycle Club (Executive)

Dungog Horse Trials (Executive) Dungog Apex Club (Executive) Dungog Lions Club (Executive)

Department of Lands

Dungog Shire Council

Dungog Showground Committee One “A” Ward Councillor

Mrs Marilyn Flannery Mr Des Hopson

Mr Charles Watson Mr Owen Nicholson

Mr Peter Dillon Mr Brett Thomson

Licensees

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30Day to day management of issues relating to users of the Showground is to be delegated to the Showground Committee, with the exception of matters relating to Licence arrangements and all matters in accordance with Sec 355. of the Local Government Act. Discussion has taken place with the Committee regarding their role in dealing with issues arising from the maintenance and upgrading of facilities, planning, management and environmental strategies set out in this Plan. It is the Committee's view that issues such as heritage and Areas of Aboriginal Cultural Significance and should be directed to Council, as the body with a greater degree of expertise in these issues. The Dungog Showground Reserve is owned by the Department of Lands. Care, control and management of the Showground is vested in Council as Corporate Trustee, with care, control and management and the day to day functions of operating and maintaining the Showground delegated by Council to the Dungog Showground Committee under Section 355 of the Local Government Act 1993. The Dungog Showground Committee is a constituted Committee of Council, with representation made up of user groups and community representatives. 5.3 Public Liability Insurance All regular users that are Incorporated bodies, Sporting Bodies or Associations of any kind that utilise the Showground and its facilities are required to hold Public Liability Insurance in the amount of $10,000,000 (ten million dollars) with Dungog Shire Council noted as a Principal on the Policy. A copy of the policy is to be provided to Council in the first instance for review and to ensure acceptability of the provisions of the Policy by Council’s insurance brokers. Dungog Shire Council may require further information from respective regular users of the facility to enable a risk assessment to be undertaken and additional clauses may need to be added to the respective lease/licence with regards to indemnity. 5.4 Relation of Dungog Showground to Other Open Space Areas

in the District There are Twenty One recreation facilities in Dungog Planning District, nine of which are devoted to active recreation. The remaining twelve reserves in the Dungog Planning District are for passive recreation. Open Space and Recreation Areas in the Planning District (Excluding Dungog Showground).

Park Purpose and Description

Bennett Park Dungog Gazetted in 1903. Complex includes playing field, turf cricket pitch, football posts, practice wickets, groundsman’s shed, change rooms, public toilets, Doug Walters Pavilion and Kiosk

Bennett Park Tennis Courts Dungog

Six synthetic grass courts and clubhouse on the ground floor of the Doug Walters Pavilion.

Bruyn Park Netball Courts.

Nine netball courts in close proximity to Dungog Library. The area also contains a small cricket pitch for Junior Cricket.

Dungog Netball Courts and Skate Board Rink.

Three sealed netball courts adjacent to Bennett Park complex. Established as basketball courts in 1975, use changed to netball in 1989. The Skate Board Rink was constructed in 2000.

Dungog Golf Club. Nine hole golf course with clubhouse which includes bar area, auditorium and kitchen. Privately owned complex.

Dungog Memorial Baths

Opened in 1963 by Marlene Matthews. Constructed with assistance of grant from Public Works Dept, Tourist League, RSL and others.

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31Park Purpose and Description

Dusodie Tennis Courts

Two sealed courts with clubhouse. Managed by Dusodie Park Tennis Club Trustees.

Salisbury Private Reserve

Sealed Tennis court owned by the Congregational Church.

Jubilee Park Present park gazetted in 1972, previously two reserves dating from 1927 and 1937. Includes picnic tables, BBQ’s, Bicentennial Monument, Children’s playground and bicycle track.

Bruyn Park Adjacent to Jubilee Park. Includes Public Amenities and grassed area. Also shares part of the Bicycle track.

Coronation Park Located in Bennett Park Complex. Includes covered picnic area, electric BBQ, and children’s playground.

Lions Park Clarence Town Road

Trusteeship vested to Dungog Municipal Council in 1947. Established as Lions Park in 1958. Includes picnic tables, shelter erected by Lions in 1962 and children’s play equipment replaced in 1998.

Lions Park Scott Ave.

Trusteeship vested to Dungog Council in 1969. Small suburban park with children’s playground equipment.

Pioneer and Lioness Park

Trusteeship vested to Council in 1986. Former Dungog Quarry. Includes picnic tables, BBQ’s, Gardens and Public Amenities. The State Emergency Sevice Headquarters also occupy the site.

Frank Robinson Memorial Park.

Originally a Caravan Park. Includes covered picnic tables, BBQ’s and Public Amenities. New shelters and electric BBQ’s installed in 1999

Public Reserve Baird Street.

No improvements at present.

Bandon Grove Park Located adjacent to bridge over Williams River. Includes picnic tables, BBQ’s and Public amenities.

Dave Sands Memorial Park.

Opened in 1973. Ongoing improvements as funding becomes available.

Fulton Park Underbank.

Land donated by Miss Barbara Fulton. Opened in 1983.

Maxwell’s Creek Reserve.

Title acquired by Wallarobba Shire Council in 1956. Dungog Rotary Club erected Shelter and BBQ.

Table 3 Purpose and Description of Parks In Dungog Planning District 5.5 Principal Stakeholders The principal stakeholders of the Showground are listed as follows: • Department of Lands • Dungog Shire Council • Dungog Showground Committee • Dungog A & H Association • Dungog Campdraft Association • Dungog Cattle Dog Workers Association • Dungog Pony Club • Dungog A & H Ladies Auxiliary • Dungog Rodeo Association • Dungog Horse Trials • Dungog Lions Club • Dungog Apex Club • Central Coast American Motorcycle Club

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32Note – The following précis of the User Groups have been written and submitted by the Individual Organisations. 5.5.1 DUNGOG AGRICULTURAL AND HORTICULTURAL ASSOCIATION INC. The objects of the Association are • To promote the development of Agricultural, Horticultural and Industrial resources of the

town and surrounding Districts. • To hold exhibitions and Gymkhanas on the Dungog Showground for the display of

Horses, Cattle, Dogs, Poultry and other Livestock, and horticultural and agricultural produce of all kinds, together with such other subjects of manufacture, product, or the Arts as may be determined.

• To promote such other objects as may tend to advancement of the Agricultural, Horticultural and Industrial interests of the State.

• To establish relations with Societies and / or Associations of a similar character in New South Wales and other States and Territories in Australia by way of affiliation to the appropriate Agricultural Societies Group and the Agricultural Council of NSW.

The Association is therefore affiliated with the Agricultural Council of NSW Inc, and also the Australian Bushman’s Carnival Association Easter Zone. The Association has a compulsory Public Liability Insurance Policy. HISTORY OF THE ASSOCIATION The first President of the Association was in 1887, and this year (2001) the 108th Annual Show will be held. The show was abandoned in 1919 because of the “Flu” epidemic, the Showground was occupied by the Australian Army from 1942 to 1945 so consequently, no shows were held during that period. The Show was abandoned because of the weather in 1946 and 1947. During the years prior to Dungog Council becoming responsible for the ground the Association Trustees controlled the Ground. The Showground is listed in the National Trusts register and the Trust’s listing contains considerable detail on the buildings. We have to be very mindful of this when looking at future buildings and improvements to the ground. BRIEF HISTORY OF BUILDINGS Most of the buildings were constructed in the very early years when the Trustees of the Association controlled the Grounds and no doubt most of the work would have been on a voluntary basis.

Main Pavilion This building would have been built in the early years and was built by the A & H Association. It had some renovations during the period the Hunter Apprentice Group were doing improvements to the ground. Animal Nursery This building is one of the early buildings and was erected by the A & H Association; it was a pig pavilion in the early days Secretary’s Office This building was an Army Hut at Maitland Racecourse and transported to the Showground in the mid 70’s. The cost was borne by the A & H Association. Announcer’s Box Erected in the late seventies, once again built by the A & H Association. Lighting On Ground Original lighting on the ground was supplied by the A & H Association with the poles being supplied by Alison’s, it is understood this Family also later supplied some additional poles.

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33 Stock Yards These were built as a joint venture by the A & H Association and Rodeo Committee, repairs being carried out by both parties. Dairy Cattle Pavilion One of the very early buildings and was originally constructed by the A & H Association, had a roof replacement and general repairs under a scheme only a few years ago. Front Gates These were erected in the late eighties with a third of the cost being donated by Mr. J.B. Carlton, Mr. Walter Smith and the Lions Club. Art Pavilion This building belonged to the Tennis Club and was transported to its present site. The A & H Association supplied the foundations. Northern Bar (Old Lions Bars) This building was paid for by the Lions Club; however control of the asset has reverted back to the Management Committee. Apex Bar /BBQ This facility has been constructed in recent times. The original bar was destroyed in a severe windstorm and the new building was constructed with funding from DSC, and all the other permanent user groups. Stud Beef Pavilion In 1986 this building was erected with a grant of $8,500:00 and a loan of $7,500:00 repaid by Council. This remaining $7,500:00 to be shared by the A & H Association and Council, in other words the Show Societies contribution being $3,750:00. This was carried out under the Governments Grant Scheme. Mr Perry Landy at the 1986 Show officially opened the Pavilion. Grandstand This building, which was constructed in 1930, had a facelift in 1988 as part of the NSW Bicentennial Program. The main work to be carried out being restoration and renovation of the foundations, roof and seating and structural strengthening of the Grandstand. The application for funding was based on 1985 figures. It was finally approved for completion by 1987. Costs being involved included: Grant - $25,000:00 Contribution by A & H Association - $5,000:00 Contribution by Dungog Shire Council - $6,000:00 Total Cost - $36,000:00 In addition to this amount it was estimated that voluntary labour to the extent of $5,000:00 would be required by the A & H Association. Amenities Block In 1992 the Show Society made application under the Show Assistance Scheme to have a toilet block built at a cost of approximately $35,000:00. The application was approved with the A & H Association spending approximately $10,000:00 towards the cost. Pony Club Shed About 3 years ago the Pony Club erected its own shed adjacent to the Beef Cattle Pavilion and currently uses the Ground, which was originally made by the Dungog A & H Association.

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34 Toilet Southern Side These toilets were erected by the Dungog Football Club and are adjacent to the Lions Bar and Horse Stalls, which were erected by the Dungog A & H Association , and are badly in need of repair. Trees Trees have been planted over recent years and these were the initiative of Mr. Keith Lober and the Dungog A & H Association. Roads The Dungog A & H Association originally made the roads within the Showground - much of the work would have been by voluntary labour or by Council Equipment. Rodeo Shed The Rodeo Shed is a very new structure situated near the Secretary’s Office and on the ringside makes the job much easier to get the necessary equipment into the ring. Amenities Block One of the latest projects to be looked at by the Committee of the A & H Association is a new amenities block to consist of toilets, showers, change rooms and storage. This present building is known as the “Red Shed” and it would be one of the first buildings on the Showground, which opened 110 years ago (Since demolished due to Storm Damage). Mr. Kevin Lee drew up plans and specifications in 1999. The Dungog A & H Association subscribed $500:00 towards the cost of these plans. Unfortunately, this project has come to a halt but appears very urgent as the stalls need much repair, and the toilets etc are very dilapidated. Toilets in this area service the Stud Beef, Dairy Cattle Personnel, Side Show Alley and the General Public. Produce Pavilion The Produce Pavilion was constructed and completed in 2008 and was funded by the Hunter Area Assistance Scheme. The facility is to be used to encourage Youth Activities and be utilised by the A&H Association during the Annual Show. Ladies Auxiliary It must be noted that the Dungog Ladies Auxiliary has been for many, many years a separate body but work in conjunction with the Dungog A & H Association. At Show time the Ladies Auxiliary look after the various sections in the Main Pavilion, supply lunches to various Judges and Stewards. Over the years the Ladies Auxiliary have raised thousands of dollars for the various amenities that the Dungog A & H Association have been able to provide. Summation These figures may not be 100% accurate but give some indication of the Organisation on an average Show Day. Show Membership - 300 Participants- 2,000 Spectators - 1,500 TOTAL 3,800 The Annual Show is held on the second Friday and Saturday of November each year. In the past we have changed dates and also the days held, trying Saturday / Sunday shows for a short period. We continue to change the program of the Show to be able to “Move Forward”. With this we hope to continue to hold the Annual Show well into the future, as it is part of Dungog’s History and something we as an area should be proud of. The Association relies on voluntary workers throughout the duration of the Show and also for work done before and after the event. Without this support many Organisations would not continue. The Association relies heavily on fundraising, which we do via an Annual Raffle and Sponsorship. The Show in its entirety is our major source of revenue raising.

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35 5.5.2 DUNGOG A. & H. LADIES AUXILIARY The Red Cross catered and fund raised for the A&H Association prior to WW1. During 1922 the Dungog A & H Ladies Auxiliary was formed (and assumed the duties that the Red Cross had carried out.). The Ladies Auxiliary was formed as an offshoot of the A & H Association, being a working body to carry out fundraising for the A & H Association, raising funds for the betterment of the amenities on the Dungog Showground. The A & H Ladies Auxiliary rooms and Secretary’s Office situated on the Dungog Showground, at the instigation of the A & H Association, was transported to the present site from Maitland, being former Army huts. The Ladies Auxiliary have always maintained this building, and over many years have made great improvements, paid for by funds raised in various ways, the main activity being the sale of lunches and morning teas at the local cattle sales, holding street stalls etc. The Ladies Auxiliary has enhanced the rooms by the installation of a new kitchen, including a hot water service which it previously lacked, the building and installation of a toilet at the rooms, floor coverings, curtains etc, all paid for by a very hard working group of ladies. The fence surrounding the arena of the Showground was paid for by the Ladies Auxiliary, the labour being provided by the men of the A & H Association. Currently we have 12 members of the Auxiliary, and we meet monthly in our rooms, and at Show Time we provide lunches and morning tea there. Our funds have been utilised by the A & H Association over many years in many ways, not only as contributions to the various projects on the Showground, but also by way of enhancing the Show, by organising the exhibits in the Pavilion, by making major contributions towards the cost of the fireworks, conducting “The Land” Showgirl Competition and many other activities. Although small in numbers, we are a dedicated, enthusiastic and willing group of Ladies, working towards the preservation of the Show and Dungog Showground. 5.5.3 DUNGOG AND DISTRICT CATTLE DOG WORKERS ASSOCIATION The Dungog Cattle Dog Trials is a small event. It is run for competitors who are enthusiastic about their working cattle dogs. It attracts an entry list of perhaps 40 competitors and is an annual event. The cattle dog trials have been in existence since 1989. Revenue raising from the event is difficult, however, it is eagerly attended by the folks who really love those working dogs. The dog trials are held on the Main Arena at the Dungog Showground and are probably the least harmful to the ground of all the events held there! A very small Committee keeps it going - but it is a very vital event, greatly enjoyed by those “in the know” about cattle dogs. The Dungog Trials Committee always try to contribute in some way to a local Charity if it can, usually in the form of asking a Church group or some such to do the “Lunch Stall” at the Trials. 5.5.4 DUNGOG & DISTRICT PONY CLUB INC (SPC) Aim of the Association The aim of the Dungog Pony Club is to foster and encourage young people to ride and learn to enjoy all kinds of sport connected with horses and riding. To provide instruction on riding and horsemanship and to instil in members the proper care of their animals.

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36History of the Association Dungog Pony Club has a long history with the Showground which began approximately 50 years ago. Holding instruction days, Interclubs, Zone days and Schools during this time. It has been the nurturing ground for many young riders of the District. Size of the Club The DPC has 25 riding members and 24 non - riding members. We also have many life members of the DPC with many still showing a great interest in the young riders of our Club. Riders range in age from 4 to 25 years. We also have a very willing contingent of volunteers who are not members but still come and assist at our days. Operating Season Our season is for the whole year with the first instruction day in January and we finish with a Ribbon Day in December. We hold instruction days once a month at the Showground on our Pony Club Ground - This may be increased if important events are coming up. We also may hold Zone Days throughout the year - this varies each year as to when, as we have to fit into the Zone 25 calendar. This does become difficult as it does mean using the main arena and we also have to fit in with other users. Interclub days and Zone days have 100 riders attending. Zone days are either campdrafting, sporting, jumping and dressage - although dressage is difficult to hold as 8 rings are needed. The Jamboree is also held at the Showground every 10 years and this involves 250 riders over a weekend and covering every discipline of riding. The Zone 25 Pony Club Camp is also held at the Showground during School Holidays. This utilises all of the Showground with approx. 80 riders plus horses and Parents attending. The Showground is ideal for the Zone to hold a camp as it has kitchen facilities, stables and yards for 80-90 horses, areas for instruction, sleeping quarters for both boys and girls, buildings for tack areas, showers, and it is securely fenced around the perimeter. Use of the Ground A. Past - The DPC has a long history with the Showground but at times not a happy one. Using the main arena became difficult with the club having to book its use for instruction days etc. and many a time jumps etc. would have to be transported to Tabbil Creek Ground. In 1983 a Pony Club Ground was proposed and the area in the north east corner was set aside and levelled by members of the DPC. The Stud Cattle Pavilion was then placed on the southern end of the ground taking away some area. B. Present - The Pony Club Area is used for instruction days and the main arena is booked for interclubs etc. The Pony Club area is becoming to small at present for an instruction day to really be a safe area for all our riders. C. Future - With our club growing the Pony Club Area is becoming too small and is becoming a safety issue because of this. We will have to look at using the main arena more often and this does create problems with the state of the ground but the Showground is the only area available for such sport. License Licence / Lease arrangements need to acted upon. Volunteer Participation We have a great volunteer base with all members giving of their time at all events held.

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37Insurance A. Participants - Must be members of the PCA of NSW B. Public Liability - Club is affiliated with the PCA of NSW and covered by its Insurance. Fundraising We do need to fundraise so as to buy equipment and improve the Pony Club Shed and Grounds. We have successfully applied for a grant to build our shed and have recently concreted our floors through a special grant. We run the canteen at the dressage days and sell lunches at our instruction days, which helps with our finances so that we can buy equipment etc. 5.5.5 DUNGOG & DISTRICT CAMPDRAFT ASSOCIATION INC. Aim of the Association To promote campdraft and other agricultural activities for both Junior and Senior participants in the Dungog Area. History of the Association This Association has a short but active history with Dungog Showground. Formed in 2000 after holding a very successful campdraft with $10,000:00 being raised to be used for improvements at the Showground. In 2001 we held our first campdraft under the above name and again held a very successful draft. This has shown the Committee that there is an interest in this sport and that we will go from strength to strength. Dungog has a long history in campdraft with the inaugural President and Secretary of The Australian Bushman’s Campdraft and Rodeo Association coming from Dungog. The ABCRA was formed in 1946. Size of the Club The Association has 25 Committee members and a very willing number of volunteers who help on our draft days. Use of the Ground A. Past - We use the main arena, cattle yards, stables, yard, southern Bar, grandstand, broadcast box and amenities. B. Present - We will use the above areas whenever we hold a draft or school but our concerns are having a safe ground and the cricket pitch is of a concern to many who know this ground. Also the responsibility of renovating the ground after use does restrict our use. C. Future- With the arena available to horse sports we are sure that we could hold many events on the ground - junior rodeos, campdraft schools, etc. but again it is the cricket pitch that does prevent us from holding more events as the warmer months are more conducive to campdrafting. Volunteer Participation The Dungog & District Campdraft Association is run on a voluntary basis with all members and helpers giving of their time to running our events and carrying out improvements to the ground and buildings.

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38Insurance A. Participants - All competitors must be members of the ABCRA before competing. Workers are covered by the ABCRA. B. Public Liability- As an Incorporated Club we are required to hold public Liability Insurance. We are affiliated through the ABCRA. Fundraising As a new Committee we have not carried out any major fundraising. We held a junior campdraft school, which allowed us to become financial. The draft held in 2000 gave $10,000:00 to the Ground Committee, which was then used to secure a grant to restore the northern side power supply. Our aim is to each year use the money raised on improvements to the Dungog Showground. Also we see a great need for major repairs and improvements to buildings and stables at the ground and we will be looking at using our finances to secure grants so as to enable this to happen. 5.5.6 DUNGOG & DISTRICT BUSHMAN’S CAMPDRAFT & RODEO ASSOCIATION INC. (Dungog Rodeo Committee). Rodeo started in Dungog on the 14th April 1945. The first Rodeo was vastly different to today’s events and was run by the returning Servicemen, hence the name “Dungog Diggers Rodeo”. The aim in those days was to raise money for a Town Hall. For some reason, in the early 60’s (61 or 62) interest in the Dungog Rodeo flagged and there was no Rodeo’s until 1979. At that time a group of enthusiasts started up the present Committee and the Dungog Rodeo has become one of the, if not the best; Rodeo’s on the NSW Coast. The present Committee have raised money for various Charities over the years, e.g. The Royal Blind Society, The National Heart Foundation and at present, the Westpac Rescue Helicopter (Newcastle). We are firmly of the opinion that in order to gain sufficient promotion for an event we must go with a prominent Charity, with enough clout to be able to achieve the desired “reach” into peoples consciousness! In raising money for the above mentioned Charities, we have been mindful of our local Charities as well. The Cricket Association, Apex Club, Dungog Scouts, Dungog Pre-School, Rotary Club, Rural Fire Services and Lions Club are just some of the local Organisations which have benefited from our Dungog Rodeo. We also raised $1400:00 this year (2001) at a Country Music Night (held in conjunction with the Rodeo) for the CANTEEN Organisation. We have spent, in the past two years, monies in the order of $38,000:00, with local business houses, on various goods and services, all pertaining to the running of our very successful Rodeo. This year we gave $10,000:00 to the Westpac Rescue Helicopter Service, an amount which was very well received by the General Manager of the Service, Mr. Richard Jones. Size of the Committee Our Committee has about 20 members. The size varies from time to time, but there is a very loyal and dedicated core group of members who do constant day to day tasks, and they are greatly assisted as the Rodeo time draws near, by other Committee Members who come to help with the actual physical work, which is considerable.

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39When do we hold the Rodeo Our Rodeo is a two day event, held in April, usually a couple of weeks after the Royal Easter Show. Where The Dungog Rodeo is held on the Dungog Showground, which is regarded as probably the best or second best Showground in Eastern Australia, as far as being a “spectator friendly” venue is concerned. According to the Side Showmen, the only one that could be its equal is at Maleny in Queensland. Achievements Dungog Rodeo Committee is very proud of our Achievements over the years we have been in existence, not the least of which is raising the profile of Dungog as a Tourist destination. We have acquired around $40,000:00 worth of steel yards and fencing and have recently erected a $18,000:00 shed on the Showground to house our equipment. We have been instrumental in rebuilding most of the yards around the main arena; we have contributed to the partial refurbishment of the Grandstand. Intentions for the Future There are any number of projects which require lots of money and effort on the Dungog Showground. Half a million dollars would probably be required to bring it up to really good shape. A new toilet block needs to be built on the site of the former “red shed” and indeed there are plans for this to be done. The roads within the Showground are in a fairly ordinary state- Where do you begin? The Rodeo Committee is aware of all of these needs and is prepared to help in almost any way possible. It should perhaps be pointed out that most of the people who come to our Rodeo, are from “out of Town”. We did a demographic study a few years ago, and we found that by far the biggest proportion of the crowd come from Newcastle-Lake Macquarie area, but surprisingly a fairly large group were from the Northern Area of Sydney. Many business houses in Dungog have told us that their best weekend of the year is Rodeo Weekend. 5.5.7. DUNGOG GIRL GUIDE ASSOCIATION During the early 2000’s the Guides were given “In Principal” approval from the Department of Lands and Dungog Shire Council to move the existing Guide hall from East Gresford and relocate it Dungog Showground. This project never gained momentum and the Guides subsequently received funding from the Hunter Area Assistance Scheme to construct a new facility to be located on the Showground. Due to escalation of costs and conflict as to ownership between the Guides Association and the NSW Department of Lands, the construction of the new facility has not taken place. Given this the Guides are keen to take occupation of the Arts and Craft Pavilion. It is expected that the Licence Agreement and guidelines for the Guides to have tenure of the Arts and Craft pavilion will effected in the first half of 2009. 5.5.8 CENTRAL COAST AMERICAN MOTORCYCLE CLUB.

The Central Coast American Motorcycle Club Harley are Enthusiasts and a Friendly Group of Harley Davidson Riders who share a common bond in having a good time with friends and Family.

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40They invite riders who have an American Motor Cycle to join a Local Chapter and become part of the organisation. The Chapters include the Central Coast, South Coast, Southern Highlands, Mid North Coast, Slopes and Plains, Hastings, Bundaberg, Sunshine Coast and Central Victoria.

In 2008 the CCAMC held their Annual “Thunderbolts Rally” and utilised the Showground to stage the event. They have since been instigated as a permanent User Group of the Showground (Committee Minutes dated 25 November 2008).

6. PLANNING ISSUES This section outlines the factors that have determined the management strategies which have been included in this Plan of Management. It lists the issues raised by the stakeholders in the reserve during the preparation of this Plan of Management. 6.1 Significance, Values and Roles of the Showground in the

Dungog Community Values of the Showground The inclusion of community values in this Plan of Management ensures that there is a correlation between community expectations and the management strategies that have been included in the Plan. The Showground is considered to have four core values, each of equal significance. These are:

• As a sports venue for general and specific sporting competitors and the local

schools. • As a large area of ‘passive’ open space where local residents may undertake

unstructured recreation. • As a facility which provides a desirable landscape and visual focus in which to

undertake structured and unstructured recreation. • As a facility which contains natural areas of remnant and introduced vegetation. A number of more specific values have also been expressed by the Showground Committee, with respect to the Dungog Showground. These are:- • Open parkland setting • All facilities and activities, within reason, can be utilised at the one time. • Landscape – to preserve and improve visual amenity. • Proximity to school and community. • Managed by the local community • Availability of quality facilities • Keeping facilities up to date. • The diversification and potential of the facility. Roles of the Showground

It is the opinion of the Showground Committee that the Dungog Showground has the following roles:- • A major focus for organised sport. • A major focus for unstructured recreation in the local area. • An accessible entertainment area.

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41Qualitative Assessment of Dungog Showground The following is an assessment of the quality of the Dungog Showground as seen by the Showground Committee and Council:

Criteria

High Medium Low

Visual quality v Ability to service a variety of structured and unstructured recreation needs

v

Alienation of public land for exclusive use v General maintenance v Safety v Drainage v Vegetation cover and shade v Management structure v Potential v

Table 4 Qualitative Assessment of Dungog Showground

6.2 Heritage Conservation Issues

The history of Dungog Showground and Heritage issues are included as appendix; Dungog Showground Formal Statement of Conservation and Heritage Policy. 6.3 Significance for Aboriginal Population

The history of Dungog Showground and Heritage and Cultural issues are included as appendix; Dungog Showground Formal Statement of Conservation and Heritage Policy. 6.4 Legislative Requirements The core objectives for management of Community Land as defined by the Local Government Act are • To promote, encourage and provide for the use of the land • To provide facilities on the land to meet the current and future needs of the local

community and the wider public The issues raised by stakeholders and included in the Action Plan are consistent with the core objectives.

6.5 Issues Raised by Department of Lands In the development of this Plan of Management, Council is required to take into account the views of the Department of Lands. The Department's concern over the uncontrolled approach to development on the reserve and the need to mitigate against this in the future is also noted and has also been incorporated into the Management Strategies developed for this Plan. 6.6 Issues Raised by Dungog Showground Committee The Dungog Showground Committee, which comprises of Community representatives, has consulted with all regular user bodies of Dungog Showground regarding their desired

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42outcomes from the Plan of Management. The following outcomes are considered by the Committee to be desirable: Overall Issues • Clubs with representation on Dungog Showground Committee should continue to

submit grant applications. • Council should ensure that its revised Section 94 Plan for the Dungog Shire meets

the needs for active recreation facilities at the Showground. • A greater effort should be made to generate more community involvement for the

whole of the Showground. • Continuation of Council’s support of the Showground Committee as the controlling

body. • Promotion of growth of membership by individual clubs to fund additional activities • Provision of improved road access. • Preparation of a conceptual plan of improvements. • Showground Committee to maintain control of the area, including proposed and

existing facilities. • Conservation of remnant and introduced vegetation. • Tenure of dedicated areas within the reserve are the subject of a licence agreement

between the Trust and owner/occupier. • Introduction of other sporting facilities if open parkland is not compromised. • Facilities should not be overcrowded. • Upgrading of facilities- lack of funds, poor roads, continue to refurbish the Grandstand

structure, construct a new ablutions facility. • Renovate Stable facilities. • Rehabilitation of Bar areas. • Dressage arena (Could be a multi - purpose area). • Submit a Development Application to Dungog Shire Council to construct a powered

Camping / Motorhome - Campervan precinct. A Sewage Pump Out Point is required. Issues Regarding Preparation of Leases and Licences • It is recognised that there will be a period of negotiation regarding licence fees and

conditions during the life of this Plan. There are conflicting views for the process of setting licence fees.

• It should be a condition of licence and usage agreements that organizations maintain an ongoing relationship with open communication with the Showground Committee. The Committee should retain the authority to deal with issues arising from lease/licence or usage arrangements.

• Separate metering of electricity should take place once licence agreements, however if this is cost prohibitive an equitable sharing of electricity costs arrangement should be implemented.

• Details of insurance’s are required to be submitted prior to formal agreements being entered into.

Issues Specific to Campdraft Association • Main Arena Use Issues Specific to Rodeo Association • General Amenity Condition. Issues Specific to Pony Club • Retention of Pony Club area.

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43• Main Arena Use. Issues Specific to Cattle Dog Workers Assoc • No issues identified concerning Association. Issues Specific to A & H Assoc (Including Ladies Auxiliary) • Continued Maintenance, refurbishment and repairs required to all amenities. • For all infrastructure to be maintained to the highest order.

6.7 Issues Raised by Council During the year 2000 and in subsequent years, Council carried out an audit of all community facilities in the Dungog Shire. The following is a summary of issues identified by Council with respect to the Dungog Showground. These relate principally to maintenance and upgrading of existing facilities and provision of additional facilities. Issues Arising from Inspections • Provision of a new amenities block with disabled access. • Refurbishment of Pavilions and Halls. • Improve water and Sewerage for proposed Camping area • Grandstand structural repairs. Internal and External painting. • General landscaping and appearance. • Removal of the Caretakers Cottage. • Structural repairs to the Main Pavilion. • Structural repairs to the Arts & Craft Pavilion • Removal of the Caretakers Cottage. • Pollution of local waterways • Main arena surface area and conflicting uses Overall Issues • Lack of cohesive planning- Appropriate management proposals for new facilities-

encroachment/alienation by Showground users. • Retrospective approval for unapproved development within the Showground. (if

applicable). • Review of function and reporting mechanism of Committee in light of the Plan of

Management. • Provision of accessible areas for unstructured recreation in Dungog. 6.8 Issues from the General Community As at the date of adoption of this Draft Plan the general public in Dungog District have not been surveyed to gain opinions of future directions with the Showground. However, the Showground Committee are considered to be representative of the community and the opinions of the wider Dungog community will be sought via a public launch of the draft Plan of Management at the beginning of its public exhibition phase and through the public submissions process. Community comment which is additional to the current contents of the Plan will be considered for incorporation into the final document. 6.9 Council’s Comments on Existing Developments In the development of this Plan of Management, Council is required to take into account the views of the Department of Lands. The Department's concern over the uncontrolled

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44approach to development on the reserve and the need to mitigate against this in the future is also noted and has also been incorporated into the Management Strategies developed for this Plan. Council will incorporate in this plan a Formal Statement of Conservation and Heritage Policy to address the Heritage and Cultural issues. 6.10 Environmental Assessment January 2001 As part of the preparation of this Plan of Management, an environmental assessment of Dungog Showground was carried out by Council and a professional consultant. A summary of the assessment follows: 6.10.1 TERRAIN Terrain is sloping with localised specific areas being levelled to allow for Sporting events. The area is considered to be typical for the specific purpose of Active Recreation with large open space, with rudimentary and introduced Flora being utilised to improve visual amenity and provide sanctuary (Shade / wind break). 6.10.2 FLORA Since 1924, the Showground Precinct has undergone tree clearing, to allow for construction of the main ring area, regions to allow the pony club and dog trials to function and environs for the erection of Pavilions, Livestock stalls and Livestock yards. During the Bicentennial year in 1988, an extensive tree planting project was initiated. The tree species used for the planting was Eucalyptus Torelliana Cadagi (Qld. native Euc.). This species was placed predominantly alongside the internal road network and miscellaneous areas, where the project team believed shade would be of benefit. With the natural attrition of some of the plants, they have been replaced with either Liquidambers or varying Conifers. (Limited Numbers). With the exception of the species Eucalyptus Cadagi along the road network, flora habitat is limited to the extremities and corner precincts of the Showground. The following species are located where indicated-: • North West Corner Vicinity - Grevillia Robusta (Silky Oak), Brush Box (Tristania

Conferta), Chinese Elm (Ulmus Chinesis) , Grey Gums (Eucalyptus Caniculata). • South East Corner Vicinity - Yellow Box (Eucalyptus Melliodora) , Forest Red Gum

(Eucalyptus Teretecornis). • South West Corner Vicinity - Spotted Gum (Eucalyptus Maculata) , Blue Gum

(Eucalyptus Saligna) Eucalyptus Torelliana Cadagi. • Extremities - Grey Gums (Eucalyptus Caniculata), Spotted Gum (Eucalyptus

Maculata), Blue Gum (Eucalyptus Saligna), Yellow Box (Eucalyptus Melliodora), Forest Red Gum (Eucalyptus Teretecornis).

• Adjacent to Abelard Street a planting of Populus Alba (Silver Poplar) was initiated at

some stage. • There is one Bunya Pine Tree (Araucaria Bidwilli) planted within the Showground

area. These trees are native to Queensland, and are out of character for the area. Their size and distinctiveness would indicate that they were planted for a specific purpose. Their age would be in excess of 80 years and therefore they would have been planted at dedication or prior to this. They would be considered significant features of the Showground, and it would be of interest from a historical viewpoint as to their origins and the reason for their existence.

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456.10.3 FAUNA There is no evidence of any specific wildlife, either on, or within the Showground precinct. The rudimentary and introduced Flora being utilised to improve visual amenity and to provide sanctuary (Shade / wind break) provides a natural environment for bird life. 6.11 Management Objectives Based on the issues raised, the values placed on the Showground and legislative requirements, the following broad, primary management objectives, have been developed to guide policy development and formulation of the management strategies set out in Section 7 of this Plan: • Facilitate appropriate management of the Showground’s facilities. • Provide for the maintenance and upgrading of existing facilities. • Facilitate controlled future development for the purpose of structured and

unstructured public recreation. • Provide for the preservation and enhancement of the Showground’s natural features,

visual quality and Heritage issues. 6.12 Prioritisation of Issues In the Management Strategies set out in Section 7 of this Plan, priorities are allocated to issues in the following manner: • Short Term Issues- Strategies should be completed within 2 years. • Medium Term Issues- Strategies should be completed within 5 years. • Long Term Issues- Strategies may be commenced during the life of the Plan of

Management, however completion of the issue is not expected within five years. • Ongoing Issues- Strategies are carried out on a regular basis for the life of the Plan

of Management. • Commenced- Strategies have commenced as at the time of the adoption of the Plan

of Management. • Completed- Strategies have been completed as at the time of the adoption of the

Plan of Management. The priority ratings are subject to the availability of necessary resources and may require modification when the Plan of Management is reviewed.

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467. MANAGEMENT STRATEGIES 2009-2014

Finance

Issue Objective Action Comments Priority Performance Indicators

Capital Improvements

Encourage Committee and individual users to apply for Grant Funding

Annual Committee and Individual users to apply for HAAS, Dept of Sport & Rec Grants and other State and Federal Funding

C /O Compliance with relevant standards Quality recreational facilities in comparison with other centres.

Generate internal funds by implementing User Pay system

Develop fees and charges to generate additional funds

O Committee and Users capable of meeting 100% of contribution rate.

Capital Improvements

Expend Section 94 Contributions on the Facility in line with Community expectations

Committee to develop a prioritised improvements program.

LT O

Section 94 plan is to be reviewed IAW Council policy.

Operational Funding

Committee and User Groups to fund Facilities i.e. (internal roads, all buildings etc.)

Fees and Charges are to be implemented and reviewed Annually IAW with Lands Department Licence agreement. (CPI increase)

ST Continued maintenance on the facility. Annual Financial Statements to be assessed by Council

Assist Committee and User Groups to fund Facilities , Amenities & Assets

Council to provide an Annual Contribution to generate additional funds

O Council to assess sustained efforts. Annual Financial Statements.

Committee

Documents

MAYORAL MINUTE - Dungog Shire Council · Councillor G D Wall 5. COUNTRY ENERGY REGIONAL ADVISORY BOARD EF09/31 Précis: To update Councillors and Staff regarding the Country Energy