New Mexico Secretary of State’s Office

Business Services Software Replacement ProjectRequest for Project Certification – Initiation & Planning Phase

May 23, 2013

PROJECT OVERVIEWPROJECT OVERVIEW Business Services Software Replacement Project

Assessment completed, requirements documented, and RFP created in FY 13

RFP will be issued June 2013 Replacement software will provide integrated solution allowing for

streamlined “one stop shop” for businesses to include corporate filings coming from the previous PRC Corporations Division

Focus of project includes making document and record management consistent and providing more services to the public online

Business Filings included in scope of work include: Notary Publics, Trademarks, Agricultural Liens, Uniform

Commerical Code Filings, Partnership Filings, Apostille Authentications, Service of Process, and Corporate Filings

Legacy System Replacement

PROJECT GOVERNANCEPROJECT GOVERNANCE

Executive Sponsors

Dianna J. Duran - Secretary of State

Mary Quintana – Deputy Secretary of State

Project Sponsor

Ken Ortiz – Chief of Staff

Agency IT Lead

Kari Fresquez – IT Director

CERTIFICATION HISTORYCERTIFICATION HISTORY

Project Appropriation – July 1, 2013 Amount - $1,215,000 Funding Source – Laws 2013, chapter 227, Section 7 (10)

Project Initiation & Planning – May 23, 2013 (Current Request) Amount - $215,000

PCC Request Details Combined initiation and planning request

totaling $215,000 Project management contract – CSW Enterprises IV&V contract – POD, Inc Procurement management contract – Terry Davenport

Anticipated Implementation Request -September 2013

PROJECT MAJOR CONTRACT DELIVERABLESPROJECT MAJOR CONTRACT DELIVERABLES

Major Project Deliverable Budget Due Date Project Phase

Project Management $145.0 7/1/2013 Initiation

Planning

Implementation

Procurement Management $5.0 7/1/2013 Planning

IV&V $65.0 8/1/2013 Planning

Implementation

Implementation Services

Software Licenses

$1000.0 10/1/2013 Implementation

PROJECT TIMELINEPROJECT TIMELINE

PRIOR YEAR PROJECT PRIOR YEAR PROJECT ACCOMPLISHMENTSACCOMPLISHMENTS

SOS & PRC Corporations “As-Is” and “To Be” Documents complete Swim lane diagrams of business processes Staffing and transaction levels Current system history, architecture, functionality, issues, and

support requirements Developed integrated business and workflow processes

Draft RFP complete – working through final requirements with subject matter experts at SOS, PRC, and IT

PRIOR YEAR PROJECT PRIOR YEAR PROJECT ACCOMPLISHMENTSACCOMPLISHMENTS

CaAnes Security Assessment complete Most vulnerabilities are do to age of legacy systems, ie SOSKB Some vulnerabilities are in hosted systems, ie CFIS, WWW – will

work with vendor to rectify these issues Security experts assisted with architecture model and PCI compliance

for public facing systems moving forward

Questions?

Thank you