May 21 2012 Complete Agenda

7/31/2019 May 21 2012 Complete Agenda

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

MONDAY, MAY 21, 2012 6:00 P.M.

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

4. APPROVAL OF MINUTES

A. Work Session dated April 10, 2012B. Regular Session #8 dated April 16, 2012

C. Work Session dated May 1, 2012

D. Regular Session #9 dated May 7, 2012

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

Proclamation Designating May 27 June 2, 2012 as Hurricane Awareness Week

6. PRIVATE EVENT PERMIT REQUESTS

A. Brotherhood Block Party 2012 Tuesday, June 19, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and Roger Steger, Fraternal Order

of Leatherheads Society International (FOOLS)

B. Ocean City Maryland 5-Mile Boardwalk Run Saturday, June 2, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Chris Klebe, OC Tri-Running

C. ACS Making Strides Against Breast Cancer Pink Ribbon 5K Walk/Run Saturday,

October 20, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Beverly Furst, American

Cancer Society

D. Beach Raid Saturday, September 29, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Jack Fleming, Aura360

Ventures

E. Delaware Volleyball Beach Fest Saturday, July 7, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and David Madans, Delaware

Volleyball Academy

7. PUBLIC HEARINGS

8. UNFINISHED BUSINESS


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9. NEW BUSINESS

10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNINGAND COMMUNITY DEVELOPMENT

Conditional Use Request - to permit expansion of existing fuel service facilities at a sitedescribed as located on the northwest corner of 52nd Street and Coastal Highway and locally

known as 5201 Coastal Highway in the Town of Ocean City, Maryland.

Applicant: Cato, Inc.

11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading Ordinance 2012-18 to Adopt the FY 2013 Budget

B. First Reading Ordinance Authorizing the Abandonment of an Existing 20 Foot WideAlley and Quit Claiming Any Interest Therein in Exchange for a 20 Foot Fee Simple Tract

of Land Approximately 80 Feet to the West (pertains to north-south alley between 67th

and68th Street)

C. First Reading Ordinance to Amend Chapter 30 Entitled Environment (to revise critical

area enforcement language per State regulations and to codify current critical area policiesregarding redevelopment projects)

D. First Reading Ordinance to Amend Chapter 30 Entitled Environment (to allow noise

permit control number decals to be displayed on a window adjacent to the front door or

maintained in a book fashion)

E. Resolution to Authorize the Disposition of Personal Property (to sell vehicles and

miscellaneous items on GovDeals.com)

F. Resolution Establishing Laboratory Test Fees Effective July 1, 2012 (pertains to

wastewater laboratory testing)

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

A. Bid Award Recommendation for Annual Mowing Contract; ARC Flash Hazard Study; and

Golf Car Lease

B. Upcoming Bid Openings: Elevator/Escalator Maintenance Contract and FireSprinkler/Suppression System Maintenance Contract

14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

15. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, MAY 21, 2012

3 REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION


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4 APPROVAL OF MINUTES

A. Work Session dated April 10, 2012

B. Regular Session #8 dated April 16, 2012

C. Work Session dated May 1, 2012D. Regular Session #9 dated May 7, 2012


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5 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

Proclamation Designing May 27 June 2, 2012 as

Hurricane Awareness Week


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HURRICANE AWARENESS WEEK May 27 June 2, 2012

Hurricanes have been responsible for loss of life, injury and damage inthe State of Marylandand, high winds and water which may accompany hurricanesare particularly life-threatening in their intensity and duration; and

WHEREAS, Preparing the residents of the State of Maryland for hurricanes and thedevastation that accompanies them is a function of government, dependent on theleadership of public officials, the efforts of many dedicated volunteers andprofessionals, and the awareness and cooperation of the public; and

WHEREAS, Federal, State, local and private organizations are improving preparednessand attempting to inform the public of the steps that should be taken to save lives andprotect property to include evacuations and safety measures, flood-proofing and wind-proofing techniques and the availability of flood insurance; and

WHEREAS, By understanding the dangers associated with hurricanes and by takingreasonable precautions, the citizens of Maryland can reduce the loss of life, injury andproperty damage.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,Maryland, do hereby proclaim the week of May 27 June 2, 2012 as HURRICANEAWARENESS WEEK in Ocean City and do commend this observance to all of ourcitizens.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of theTown of Ocean City, Maryland to be affixed this 21st day of May in the year of our Lordtwo thousand and twelve.

____________________________________RICHARD W MEEHAN


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6 PRIVATE EVENT PERMIT REQUESTS

A. Brotherhood Block Party 2012

Tuesday, June 19, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Roger Steger, Fraternal Order of

Leatherheads Society International (FOOLS)


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Sun Mon Tue Wed Thu Fri

1

PIS PE -

Chal

3

PIS - KaraokePE - Marines Pull-up

ChallengePE - OC CruzersPE - Summer of Thanks

Beach Lights

4 5

PIS Karaoke & BeachVolleyball

PE - Summer of Thanks Beach Fireworks

6

PIS - Basketball7

PIS DodgeballPE National Guard

Senior Week Display -

TENTATIVE

8

PIS Mari

ChalPE

Seni

TEN

10

Air Show

PE Sand DuelsPIS KaraokePE - Marines Pull-up

ChallengePE - OC CruzersPE -ESA Surf EventPE - Summer of Thanks Beach LightsPE National Guard


TENTATIVE

11

PE National Guard


TENTATIVE

12

PIS Karaoke & Beach

VolleyballPE - Summer of Thanks Beach Fireworks

13

PIS - Basketball14

PIS - Dodgeball15

PIS

17

ARTS ALIVEPIS Karaoke

PE -ESA Surf EventRain Date

PE - Summer of Thanks

Beach Lights

18 19

PIS Karaoke & Beach

VolleyballPE - Summer of Thanks Beach Fireworks

PE OC Fools -

TENTATIVE

20

PE Firemens Parade

PE Ambridge HS SteelBand Performance

21 22

PE -

24

PE - Beach 5 Sand

SoccerPE - Plein-Aire

PE - Summer of Thanks Beach Lights

25 26

PE - Summer of Thanks

Beach Fireworks

27 28 29

June


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Ocean City Private Events

Name of Event: Brotherhood Block Party New Event: YES

Date of Event: Tuesday, June 19, 2012

Date Application Received: March 19, 2012 Application Fee Paid: Exemption/Fire Dept.

Date Routed: March 19, 2012

Date Returned from All Departments: April 24, 2012 Total Cost to Town: No foreseeable costs

Things to Note:

Set-up would take place at 5:00 pm on the day of the event. This event would begin with the Pipes & Drums band

performance and parade down the Boardwalk from North Division Street to Wicomico Street Tuesday evening. The

block party would then take place from 7:00 pm until 11:00 pm. Clean up would take place immediately after the

event ends.

Three (3) business establishments would participate in this event; The Pour House, The Bearded Clam and The Cork

Bar. The proposed outdoor area for this event is the block of Wicomico Street from Baltimore Avenue to the

bulkhead west of the Boardwalk.

Attendees would be admitted through a single point of entrance, where a valid state, government or military photo IDmust be shown. No one under the age of 21 would be admitted. Attendees within the confines of the three

participating businesses would be under the rules of those establishments. Attendees in the outside area would be

expected to observe the same laws that apply in an outdoor event area.

Only the three (3) participating establishments, under the provisions of their respective Alcoholic Beverage Licenses,

shall serve and sell alcoholic beverages. The outdoor event area is requested so that attendees may move freely

between the adjacent establishments and maintain compliance with the open container laws.

The event will provide their own security to monitor and prevent alcoholic beverages/open containers from leaving,

and keep peace and order on the event grounds.

The event would be a fundraising event hosted by the Ocean City Fraternal Order of Leatherheads Society (FOOLS),

in partnership with the National Fallen Firefighters Foundation.

Request the Town of Ocean City place no parking notices on the block of Wicomico Street between Baltimore

Avenue and the Boardwalk.

Expected number of attendees is 500-600.

Comments from Department Representatives:

OCPD On-duty officers will monitor.

RISK MANAGEMENT Insurance certificate must be submitted prior to the event.

PUBLIC WORKS Those particular dumpsters on that street are stressed with normal trash. To add an event on the

street with just those dumpsters may not be enough. If approved, suggest solid waste empty the dumpsters at that

location twice; once on their normal route in the morning, and then once again before their shift ends. However, Im

not sure if this is possible. Public Works recommends a separate dumpster be placed on site for the events use.

EMERGENCY SERVICES, FIRE MARSHAL, TOURISM, OCBP, TRANSPORTATION, OCCC, and REC &

PARKS No comments, concerns or costs.

Date on Council Agenda: May 21, 2012 Date Applicant Notified of Meeting:

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:


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PrivateEventApplication

For

FraternalOrderofLeatherheadsSociety,International

OceanCity(Alpha)Chapter

1. TITLEOFEVENT: BROTHERHOODBLOCKPARTY12(3rd

ANNUAL)

2. NEWEVENT?: NO

3. DATEOFEVENT: TUESDAYJUNE19,2012(MSFACONVENTIONWEEK)

4. STARTING&ENDINGTIMESOFEVENT: 19:0023:00

5. PROJECTEDSETUPDATE&TIMES: TUESDAYJUNE19,2012. SETUPBEGINNINGAT17:00

6. PROJECTEDCLEANUPDATE&TIMES:TUESDAYJUNE19,2012. CLEANUPBEGINNINGAT23:00

7. LOCATION:(Describeareainwhicheventshallbecontained;bespecificastohowmuchareawillbe

used,etc.):

Threebusinessestablishmentswillbeparticipatinginthisevent: ThePourHouse,TheBearded

Clam,andTheCorkBar. TheproposedoutdoorareaforthiseventistheunitblockofWicomicoStreet

whichliesimmediatelyinfrontoftheaforementionedbusinesses. Theportionoftheunitblocksought

foruse

is

Wicomico

Street

(West

to

East):

From

Baltimore

Avenue

(Excluding

the

pedestrian

crosswalk

andafivefootEastwardsetback)totheWesternbulkheadWestoftheBoardwalk. (SouthtoNorth):

FromtheNorthernwallsoftheaforementionedbusinessestablishmentstotheSouthernborderof(but

notincluding)thepedestriansidewalkontheNorthsideofWicomicoStreet.(PleaseseeAttachment1).

8. APPLICANTSNAME: OceanCityFOOLS(Alpha)Chapter.

9. ORGANIZATIONREPRESENTING: FraternalOrderofLeatherheadsSociety,(FOOLS)International

10. MAILINGADDRESS: POBox825OceanCity,Maryland218430825

11. WORKPHONE#4439444911HOMEPHONE#4107231966EMAIL:[email protected]

12. NONPROFITSTATUS:OceanCityFOOLShasapending501c3application.

13. ONSITEEVENTCOORDINATOR: TrevorSteedman

14. OCEANCITY/LOCALADDRESSOFCOORDINATOR: 126ChannelBuoyRdOceanCity,MD21842
mailto:[email protected]:[email protected]


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15. COORDINATORSCONTACTNUMBERS:

HOME:(410)7231966 WORK: (410)2894346 CELL: (443)9444911EMAIL:[email protected]
mailto:[email protected]:[email protected]


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16. FULLYDESCRIBETHEEVENTANDALLPROPOSEDACTIVITIES:

ThisisanannualfundraisingeventthatishostedbytheOceanCityFOOLSduringtheMarylandState

Firemans(MSFA)Convention. TheOceanCityFOOLS,inpartnershipwiththeNationalFallenFirefighters

Foundationhave

created

asuccessful

program

that

has

quickly

become

acornerstone

event

during

the

MSFAconventioninOceanCity. TheBrotherhoodBlockPartyupholdsthetraditionsandvaluesofthe

AmericanFireServicewhileprovidinganenjoyable,socialatmosphereforfellowfirefightersfrom

MarylandandadjoiningstatestonetworkandenhancetheirOceanCityexperience. AmassedPipes&

Drumsband,comprisedoffirefightersfromtheBaltimore/WashingtonMetropolitanareas,OceanCity

andotherjurisdictions,formsduringMSFAConventionweekandplaysatseveralvenues. Followingtheir

TuesdayeveningperformancearoundtheOceanCityFirefightersMemorialontheBoardwalk,thePipes

&DrumstraditionallymarchdowntheboardwalkfromNorthDivisionStreettoWicomicoStreetwhere

theyattendandperformattheBrotherhoodBlockParty. Allotheractivitiesarewithinthenormal

operationsoftheparticipatingestablishments.

17. WHEREWILL

THE

EVENT

HEADQUARTERS

BE

LOCATED?

The

Pour

House501S.BaltimoreAvenueOceanCityMD21842(410)2897687

ContactPerson:Mr.ChrisTrimper(443)4973158

18. BEACHACCESSISNOTREQUIRED: NOTAPPLICABLE

19. FULLYDESCRIBEUNLOADINGANDLOADINGOFSUPPLIES,EQUIPMENT,ETC.INSUPPORTOFYOUR

EVENT(INCLUDELOCATION,PROCESS,ETC.):

Thesuppliesandequipmentinsupportoftheeventareabletobecontainedinthebedofa

single,fullsizedpickuptruckandconsistmainlyofcardboardshippingboxes. Offloadingof

suppliesand

equipment

can

be

accomplished

solely

by

hand

and

does

not

require

the

use

of

forklifts,rampsorhydraulicassistance. Handcartswillbeutilizedtotransportthesuppliesand

equipmentfromonoffstreetparkinglocation(privateparkingareaimmediatelyEastofthe

BeardedClam)tothethreeparticipatingvenuesimmediatelyadjacenttotheparkingarea. The

timetooffloadequipmentandsuppliesisestimatedbetween20and30minutes.

20. JUDGINGAREAS,PASYSTEMS,TENTSORSCAFFOLDING:

NotApplicable Nojudgingareas,PASystems,tentsorscaffoldingarerequiredfortheevent

21. CROWDCONTROLPROCEDURES:

Attendees:Theattendeesareadmittedthroughasinglepointofentrance. Attheadmissionsgate,a

validState,Government,orMilitaryphotoidentificationmustbeshownbytheattendeetogain

admittance. TechniquesinAlcoholManagement(TAM)certifiedindividual(s)willbereviewingthe

identificationstoensurethattheidentificationcardisvalidandthatthepersonbeinggrantedadmission

is21yearsofageorolder. Nooneundertheageof21shallbeadmittedtotheindoororoutdoorEvent

areas. (PleaseseeSection36ofthisapplicationforfurtherdetailsregardingtheregulationofalcoholic

beverages). Attendeeswithintheconfinesofthethreeparticipatingbusinesswillbeundertherules,


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regulationsandguidelinesnormallyrecognizedattheseestablishments. AttendeesintheoutsideEvent

areaareexpectedtoobservethesamewiththeadditionofabidingbyanyState,LocalorFederal

Ordinances,LawsorRegulationsthatmayapplyinsuchanoutdoorEventarea.

Staff:InadditiontotheEventStaff,therewillbespecificindividualstaskedwithattendeeoversightand

security. ALLstaffmembersaretomonitorandpreventanyalcoholicbeverage/opencontainerfrom

leavingthedesignatedEventarea.SecurityStaffshallberesponsibleforthesafety,securityandcomfort

oftheattendees. Theirresponsibilitiesinclude:

MaintainpeaceandorderontheEventgrounds

Monitor&preventalcoholicbeverages/opencontainersfromleavingtheEventgrounds

Monitorforandattempttopreventoccurrencesthatcouldpotentiallycompromisethesafety

andsecurityofattendees.

o Monitorforinclementweather,recognizeimpendingissuesand

intercede/mitigatesituation.

o Monitorandreport/correctpotentialsafetyhazards

o Bevisibleandavailabletotendtothegeneralneedsofattendees

o Provideinstructionsandguidanceduringemergencysituations

EmergencyOperations

o Bevisibleandavailabletoattendtobasicemergencyneedsofattendees(FirstAid,CPR,

andAED).

o Activationof

the

Emergency

Response

System

(9

11)

o LiaisontorespondingEmergencyPersonnel(AcopyoftheIncidentActionPlan(IAP)

shallbeprovidedtotheOCPDWatchCommanderandOCFDShiftCommanderPlease

seeexampletemplate:Attachment2)

o ClearandmaintainthepredesignatedemergencyvehicleaccessontheEventgrounds.

o Provideinstructionsandguidancetoattendees

22. SPECIALPARKING/TRAFFICNEEDSorCONSIDERATIONS:

Nospecialprovisionsforparkingortrafficarerequired.

Theeventsiteisveryconvenientlylocatedinthevicinityoffouroffstreetpaid/meteredparkingareas:

WorcesterStreetLot,SomersetStreetLot,DorchesterStreetLotandtheInletParkingLot. Theseareas

willberecommendedintheEventadvertising(Includingflyers,email,andsocialmediasites). Theuseof

publictransportationwillalsobehighlyrecommended.

23. ARRANGEMENTSFORMEDICALASSISTANCE:


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TheIncidentActionPlan(IAP)forthiseventincludesprovisionsformedicalassistance,emergency

vehicle/personnelaccessandegress. Thestaffforthiseventisalsocomprisedoflocal,certified

emergencyresponderswhoareproficient/experiencedinfirstresponsemedicalcareaswellaslocal

policiesandprocedures. TheIAPdesignatesthespecificrolesandfunctionsofonsitepersonnel.

24. RAINPOLICY:

Inclementweatherwillrestricttheeventtotheinteriorportionsofthethreeparticipatingbusinesses.

Shouldinclementweatherbehighlyanticipatedduringtheeventorpresentpriortothestartofthe

event,admissiontotheeventshallbelimitedasnottoexceedthemaximumallowableoccupancyofthe

threeparticipatingbusinesses.Weatherconditionsshallbemonitoredbeforeandduringtheeventfor

thesafetyoftheparticipants.

25. PROVISIONSFORTHECOLLECTIONANDDISPOSALOFSOLIDWASTES,INCLUDINGTRASH,GARBAGE

ANDRECYCLABLES:

Collectionanddisposalofsolidwastes,includingtrash,garbageandrecyclablesiscoincideswiththe

normal

operations

of

the

participating

business

establishments.

Whereas

the

drink

receptacles

for

this

eventaresouvenirmugs,theparticipantshavehistoricallyretainedtheseitemsforfutureuse,resultingin

minimalifanyadditionalrefusetobecollectedanddisposed. TwoTOCDumpstersarelocatedatthefar

EasternendoftheblockimmediatelyadjacenttotheproposedoutdoorareafortheEvent. Additionally,

three30gallontrashcanswith3mmconstructiongradeplasticlinerswillbeplacedinthemiddleandat

eitherendoftheproposedoutdooreventareafortheconvenienceofparticipants. TheIAPdesignates

specificpersonneltomonitorthisfunction.

26. PARTICIPANTCOMFORT(TOILETS,HANDWASHING,ETC):

Toiletsandhandwashingfacilitiesarelocatedwithintheparticipatingestablishments.

27. CONCESSIONS/SALEITEMS:

Concessions/saleitemsarespecifictotheevent,including: EventTShirts,ChapterChallengeCoins,and

ChapterLapelPins. Theseitemswillbesoldinsidetheparticipatingbusinessesandwillnotbeavailablein

theproposedoutdoorareafortheEvent.

28. PRODUCTSAMPLINGREQUESTED(SPECIFICSIZES&QUANTITIES):NotApplicable

29. REVENUEGENERATEDFROMPARTICIPANTFEES,CONCESSIONS,SPONSORSHIPSANDOTHERSOURCES

(WHOBENEFITSFROMPROCEEDS?):

Revenuewillbegeneratedfromparticipantfees,concessionsandsponsorships. Aminimumof50%of

thenetproceedswillbedonatedtotheNationalFallenFirefightersFoundation(Seeattachedagreement).

Asdonefortheprevioustwoyears,theproceedsfromtheBrotherhoodBlockPartyshallbecombined

withatleast50%ofthenetproceedsfromtheShamJamanddonatedtotheNFFF. Acheckpresentation

ceremonyshallagainbeconductedpriortotheMSFAparadeonWednesday. Thelocationofthecheck

presentationfromtheOCFOOLStotheNFFFtakesplaceattheOceanCityFirefighterMemorial,onthe

BoardwalkatN.DivisionStreet.


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30. EVENTPRIZES/AWARDS:NotApplicable

31. EVENTRAFFLE:

A

50/50

raffle

is

planned

to

take

place

during

the

event.

Raffle

tickets

will

be

sold

solely

at

the

event

commencingatthebeginningoftheeventwiththedrawingtobecompletednolaterthan21:30hours.

Sincenoticketswillbepresoldorsoldoutsidetheevent,aOneDayRafflePermitisnotrequiredby

WorcesterCounty. (PerDebbieBriddell,WorcesterCountyPermits:GamingPermits/Bingo(410)352

3057x2021February21,201011:18am)

32. ERECTINGATENTATTHEEVENT:NOTAPPLICABLE

33. AIRINFLATEDSTRUCTURESATTHEEVENT:NOTAPPLICABLE

34. BONFIREATTHEEVENT:NOTAPPLICABLE

35.FIREWORKS

AT

THE

EVENT:

NOT

APPLICABLE

36. SERVING/SELLING/DISTRIBUTIONOFALCOHOLICBEVERAGES:

Theservingandsellingofalcoholicbeveragesshallbeconductedbythethreeparticipating

establishmentsundertheprovisionsoftheirrespectiveAlcoholicBeverageLicenses. Theoutdoorevent

areaisestablishedsothatparticipantsmaymovefreelybetweentheadjacentestablishmentsand

maintaincompliancewithopencontainerlaws.

37. EXPECTEDNUMBEROFPARTICIPANTS:500600

38. EXPECTEDNUMBEROFSPECTATORS:NOTAPPLICABLE

39. EVENTDOESNOTTAKEPLACEONTHEBEACH:NOTAPPLICABLE

40. ASSISTANCE&SUPPLIESREQUESTEDFROMTOWNOFOCEANCITY:

Temporarynoparking noticesplacedontheunitblockofWicomicoStreet(17:0023:00)

41. STATEPROPERTY/ROADSPERMIT: NOTAPPLICABLE

42. PARADEORGANIZERS:NOTAPPLICABLE

43. LOCATIONS&DATESFORPRIOREVENTSHELDTHEPASTFIVEYEARS:

ShamJam

10

March

12,

2010

Shenanigans

BrotherhoodBlockParty10June15,2010 WildBills,BeardedClam,CorkBar

ShamJam11March11,2011 Shenanigans

BrotherhoodBlockParty11June21,2011WildBills,PourHouse,BeardedClam,Corkbar

ShamJam12March16,2012 PourHouse,BeardedClam,Corkbar


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44. EVENTSPONSORS:

NATIONAL

FALLEN

FIREFIGHTERS

FOUNDATION

THEPOURHOUSE

THEBEARDEDCLAM

THECORKBARSHEAPerformanceAuto

MyersToolrental/PartiesYourway

StrikeTheBoxTraining45. ADDITIONALCOMMENTS:Thiseventhasasuccessfulhistorywhichbringsbusinesstothedowntownarea

duringtheMSFAConvention.

46. DETAILEDDIAGRAM OFEVENTLAYOUTINCLUDED?: YES

INSURANCEREQUIREMENT:Acertificateofgeneralliabilitycoverage,includingpersonalinjurycoverage,

shallbeobtainedintheamountandtimeframestipulatedwithinthePrivateEventApplicationforthe

TownofOceanCity,Maryland(Nolaterthan30dayspriortotheevent). Thisinsurancecoverageshall

nametheMayorandCityCouncilasadditionalinsureds,addressedto301BaltimoreAve.OceanCity,MD

21842.


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CorkBar

Bea

rde

d

Cla

Po

ur

H

AreadenotedwithintheORANGEperimeteristheproposedoutsideeventarea.

Theperimetershallbecomprisedoftemporaryorangeconstructionfence.

A15footwideemergencyvehiclelanewillbedesignatedwithorangetrafficcones

Aladdertruck,withladderextendedandlargeAmericanflagunfurledbeneathwillbeplacedontheEasternend

oftheoutdoorperimeter. Thisservestodemonstratethepride,patriotismandtraditionsofthefireserviceand

isthe

location

that

the

visiting

Pipe

&

Drums

traditionally

play.

Attachment1


18/192

1. INCIDENT NAME:

BROTHERHOOD BLOCK PARTY 12

2. DATE:

19 JUNE 2012

3. TIME

19:00-23:00

4. OPERATIONAL PERIOD

BEGIN: 17:30 END: 23:30

5. OPERATIONAL

MODE:

SPECIAL EVENT

6. GENERAL SITUATION:

7. GENERAL CONTROL OBJECTIVES FOR THE INCIDENT

(INCLUDING ALTERNATIVES):

8. WEATHER FORECAST FOR OPERATIONAL PERIOD:

GENERAL CONDITIONS:

TEMP: HEAT INDEX/WIND CHILL:

WIND DIRECTION AND SPEED: TIDE DATA:

WATCHES/WARNINGS: RELATIVE HUMIDITY:

DEW POINT: CEILING:

9. GENERAL SAFETY MESSAGE:

10. PREPARED BY (PLANNING SECTION) 11. APPROVED BY (INCIDENT

COMMANDER)

ORGANIZATIONAL ASSIGNMENTS1. INCIDENT NAME:

2. DATE: 3. TIME:

4. OPERATIONAL PERIOD

BEGIN: END:


19/192

5. INCIDENT COMMANDER & STAFF BRANCH 1 DIVISION GROUP

INCIDENT COMMANDER: STEEDMAN, T. OFFICER:

OPERATIONS: MELSON, D SAFETY:

SAFETY: JERSCHEID, T FF:

LOGISTICS: FELDMAN, J FF:

PLANNING: WILLIAMS, D FF:

FINANCE: BLOOM, J FF:

PIO: FF:

LIASON: FF:

BRANCH 2 DIVISION GROUP

OFFICER:

SAFETY:

FF:

FF:

FF:

FF:

FF:

FF:

DIVISION ASSIGNMENT LIST1. BRANCH: 2. DIVISION/GROUP

3. INCIDENT NAME: 4. OPERATIONAL PERIOD

BEGIN:

END:

5. DATE:


OFFICER:

SAFETY:

FF:

FF:

FF:

FF:

FF:

FF:


OFFICER:

SAFETY:

FF:

FF:

FF:

FF:

FF:

FF:


OFFICER:

SAFETY:

FF:

FF:

FF:

FF:

FF:

FF:


20/192

OPERATIONS PERSONNEL

OPERATIONS CHIEF DIVISION/GROUP

SUPERVISOR

BRANCH DIRECTOR SAFETY

RESOURCES ASSIGNED THIS PERIODSTRIKE

TEAM/TASK

FORCE

DESIG-

NATION

TEAM/CREW

LEADER

# OF

PERSONS

ASSIGNED

MEMBER

NAME

MEMBER

NAMEMEMBER

NAMEMEMBER

NAMEMEMBER

NAME

COMMUNICATIONS SUMMARY

FUNCTION GROUP/DIVISION FREQUENCY SYSTEM

INCIDENT BRIEFING

INCIDENT NAME: OPERATIONAL PERIOD

BEGIN:

END:

DATE:


21/192

MAP SKETCH

CURRENT ORGANIZATION

IC


22/192

mEDICAL

BANK 1 EMERGENCY

OPERATIONS

SAFETY

QM

MEDICAL

SECURITY

MERCH. BANK 2

PIPERS

BANK 3 POUR HOUSE CLAM CORK

COMPLIANCE

OFFICER

DOOR/TAM

LOGISTICS FINANCE PIO/LIAISON OPERATIONS


23/192




B. Ocean City Maryland 5-Mile Boardwalk Run

Saturday, June 2, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Chris Klebe, OC Tri-Running


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Ocean City Special Events Private Events

Name of Event: OCMD 5 Mile Boardwalk Run New Event: No

Date of Event: Saturday, June 2, 2012

Date Application Received: May 3, 2012 Application Fee Paid: No

Date Routed: May 4, 2012

Date Returned from All Departments: Total Cost to Town: $264.00

Things to Note:

This would be a running event in conjunction with the Assateague Assault Triathlon on Sunday, June 3.

Set-up for this event would take place on Saturday, June 2 by 5:00 a.m.

The event would take place from 7:30 a.m. until 9:30 a.m.

Breakdown of the event would immediately follow completion of the race.

The event organizers request the use of the Boardwalks comfort stations for participants, event volunteersand spectators.

The event organizer requests to use a tent in the Inlet lot.

The event organizer requests to use a PA system. The event organizers also request the following from the Town of Ocean City: 75 cones and 40 barricades

from Public Works; and two (2) OCPD bike officers - one (1) to lead the run and one (1) to follow the lastrunner, as well as OCPD for crowd control.

The event organizer requests ten parking passes in the Inlet Lot. These will be used for event volunteersonly.


PUBLIC WORKS Will work with the event coordinator. However, some items they have requested maynot be available. They may already be committed to the Ravens Parade, which is taking place later thatday.

RISK MANAGEMENT Insurance Certificate needs to be obtained prior to the event.

OCPD Will provide at least two (2) officers on bicycles One (1) to lead the event and the second tofollow the last runner. Will also provide two (2) officers for crowd control and general patrol of the areaaround the start/finish line. Total estimated cost to the department is $264.00.

FIRE MARSHAL A tent permit is required.

TRANSPORTATION Boardwalk Trams begin operation at 11:00 am.

TOURISM, REC & PARKS, OCBP, OCCC No comments, concerns or costs.

Date on Council Agenda: May 21, 2012 Date Insurance Certificate Received: _______

Date Applicant Notified of Meeting: __________________

Beach Franchisee Notified: __________________________

Event Approved or Denied:


Date Permit Issued:

Other:


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Page 1 of 9

PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________

2. IS THIS A NEW EVENT? ______________________________________________

3. DATE(S) OF EVENT ____6/2/2012________________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________

The Ocean Cit MD 5 Mile Run

No

7:30 a.m. to 9:30 a.m.


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Page 2 of 9

5. PROJECTED SET-UP DATE (S) & TIMES: ___6/2/2012_at 5:00 a.m.___________

_____________________________________________________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

11. WORK PHONE #_____________________HOME PHONE #__________________FAX:____________________________EMAIL: [email protected]___________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _______________________________________________________________________________________________________________________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ______________________________________________________________________________________________________________________________________________________________

15. COORDINATORS CONTACT NUMBERS:HOME: __410-352-5478_____________WORK: _443-497-4324_____________FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

6/2/2012 at 10:00 a.m.

The run will take place on the Boardwalk. Starting at

Firemans Memorial and finishin at the inlet area.

Chris Klebe

OC Tri-Runnin .com

12280 Dixie Drive, Bisho ville, MD 21813

443-497-4324

Chris Klebe

12280 Dixie Drive,

Bisho ville, MD 21813


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Page 3 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

This is a 5 mile run on the Boardwalk We will be ivin awards and snacks after the

run to the runners.

Inlet Parkin Lo

We will be setting a 20 x 20 tent at the inlet arking lot for the awards.

A small P.A. system will be used by the D.J.

In the past, we had two (2) OCPD officers on bikes for the crowd. The same is needed

For this year.


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Page 4 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____Yes_________________________________________

___________________________________________________________________________________________________________________________________________________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We are asking for 10 passes for parking at the inlet. These will be used for ourvolunteers

Rain or Shine

We will remove all debris from our event

n/a

n/a


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Page 5 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___Yes_______IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? ___yes______________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, tothe Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? _no_______ IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Trophies and medals for the awards. Top male and female. Top 3 male and female in age

Groups.

400

200

n/a

es

no

no


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Page 6 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYTO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private Events

Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

We are re uesting 75 cones and 40 barricades

n/a

OC Half marathon, Seaside 10, 5 mile run, Assateague Triathalon

n/a


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Page 7 of 9

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.):

__n/a___________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

.

n/a


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Page 8 of 9

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages

on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


Si nature on file 5/1/12

Sin ature on File 5/1/12

Signature on file 5/1/12


33/192

Page 9 of 9

MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Si nature on File 5/1/2012

Signature on File 5/1/2012


34/192




C. ACS Making Strides Against Breast Cancer Pink Ribbon

5K Walk/Run Saturday, October 20, 2012

Presented by: Lisa Mitchell, Private Events and BeverlyFurst, American Cancer Society


35/192


1 2 3 4

PE - Endless Summer

Cruisin

5

PE - E

Cruis

PE -

7

PE - Endless Summer

Cruisin

PE - Surf Fishin

8 9 10 11 12

14 15 16 17 18 19

PE - O

21

PE - OCtoberfest22 23 24 25 26

PE - O

28

PE - OCtoberfest

PE - ESA Surf Event

29 30 31

October


36/192


Name of Event: ACS Making Strides Against Breast Cancer Pink Ribbon 5K Walk/Ru n New Event: No

Date of Event: Saturday, Oct. 20, 2012

Date Application Received: March 6, 2012 Application Fee Paid: Yes/$25.00

Date Routed: March 6, 2012Date Returned from All Departments: March 27, 2012 Total Cost to Town: $753.54

Things to Note:

This event would be a fundraiser for the American Cancer Society. There will be a competitive run and non-competitive walk.

The event would take place on the Boardwalk with the staging area in the Inlet Lot. Initially it was to be in thenorthwest corner of the Inlet Lot, but due to another event taking place later on that day (OC License Plate Parade andRally), the event coordinator has changed the location of the staging area to the section of the Inlet Lot next to theTram Station.

The walk/run will start on the Boardwalk, go around the pier, head north on the concrete area, continue on theBoardwalk to 13th Street, then turn around and head south back to the Inlet Lot to the finish, located near the staging

area. The event coordinator will adjust the route if needed due to construction. The event coordinator requests to use the towns band stand, 75 traffic cones, five (5) trash cans in the staging area,

and the citys public bathroom facilities located on the Boardwalk.

The event coordinator requests to have tents set-up in the Inlet Lot.

The event coordinator requests the OCPD start the race.

The event coordinator requests free parking for volunteers and participants from 6:30 am until 12 noon withindesignated parking areas (Inlet Lot and street parking downtown).


PUBLIC WORKS Inlet Lot is open thru October 22, 2012, therefore free parking for volunteers and participantsmust be approved. Will provide judges stand, cones and additional trashcans in staging area. Total cost to thedepartment for this event last year was $753.54.

OCPD Will notify shift to have on-duty officers monitor the event. Will also provide at least one officer with amarked vehicle and one on bike, if possible, to assist with the start of the run.

RISK MANAGEMENT- Boardwalk will be in Phase 2 of repair. Not sure if this will interfere with the run.Participants should sign a waiver on behalf of the sponsor. The Insurance Certificate must be submitted prior to theevent.

FIRE MARSHAL Coordinator must obtain a tent permit from the Office of the Fire Marshal. Site cannot obstructaccess to fire hydrants or for emergency vehicles.

REC & PARKS, TOURISM, OCBP, TRANSPORTATION, OCCC and EMERGENCY SERVICES No comments,concerns or costs.

Date on Council Agenda: May 21, 2012 Date Applicant Notified of Meeting:Event Approved of Denied:



Date Permit Issued:

Other:


37/192








All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________ACS Makin Strides A ainst Breast Cancer Pink Ribbon 5K Walk/Run

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT __________________________________________________Saturday, Oct. 20, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________8 am registration, 9 am run, 9:30am walk, 11:30 am clean up

Page 1 of 9


38/192

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________Saturda , 6:30 am with cit s recommendations

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________M staff to immediatel breakdown followin the event at 11:30 am7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ __________________________________________________________________________________________________________________________________________

Registration and stagin area will be in the north end of the Inlet Parking Lot closestto the pier. The walk/run will start on Boardwalk, go around the pier, head northon concrete area, go to 13th St. then turnaround and head south back to inlet tofinish line at the staging area. We will adjust route if needed due to construction.

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Beverl Furst

.

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

American Cancer Societ

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

Beverl Furst, PO Box 4453, OCMD 21843ACS PO Box 163 Salisbur MD 21803

11. WORK PHONE #_____________________HOME PHONE #__________________410-341-3490 410-251-8020

FAX: _________________________ E:MAIL: _____________________________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _______________________________________________________________________________________________________________________________________________________________________________

C- 354-0515701

13. ON-SITE EVENT COORDINATOR: ______________________________________Beverl Furst

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ______________________________________________________________________________________________________________________________________________________________PO Box 4453, OCMD 21843

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-251-8020 410-723-4563

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________

410-251-8020

OTHER: __________________________________________________________beverlyfurst@hotmail.com

Page 2 of 9


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________

Making strides against breast cancer is an onational American cancer society event. It isn opportunity for everyone to walk or run to honor breast cancer survicors and rememberoved ones, and raise awareness. There will be a competitive run and non competicite

walk. The walk is free but there is a registration fee for runners. There will be awards

nd refreshments at the stagin area in the inlet after the event.a

al

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________The OC Inlet Parkin Lot

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

All loading and unloading of supplies will be handled by our staff at the Inlet locationduring event hours.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Yes we will request to use the citys stage (used last year) and we will have tents setp in the North corner of the Inlet Parking Lot.u

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Our committee, volunteers will supply crowd control along Boardwalk route. We doask for police start of race to clear way for runners.

Page 3 of 9


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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

We are asking for the Inlet parking lot area closest to the pier be closed off for ourstaging and tent areas. We are also asking that if the parking meters are still in effect,that we be granted free parking for volunteers and participants from 6:30 am until noon

ithin the designated parking areas (Inlet, street parking downtown)w

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

EMS will be contacted for stand-b

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________This is a rain or shine event.

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Our event volunteers will cover route for trash and dispose of in large cans in Inlet. Weare requesting 5 trash cans in staging area.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will be using the Citys facilities in the Inlet and 9th St. If needed, we will rentfacilities.

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

____________________________________________________________________

Page 4 of 9


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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ____Yes______IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________The American Cancer Societ

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

For the run, prizes will be awarded in various categories to top finishers. Awards willalso be given to top fundraisers.

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

N/A

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Yes

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? N/APlease forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

N/A

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

N/A

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? N/A IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: _________900+______________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________Not sure with it bein on the boardwalk

Page 5 of 9


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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____N/A_____WHO DID YOU CONTACT? _____________________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We are asking for use of the trailer stage we used last year.75 cones to be used along the route

Additional trash cans in the staging area

________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private EventsCoordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

2000-2009 OC Health & Racquet Club22010 Hooters 123rd St.011 Hooters 5th St.

All events held in October

Page 6 of 9


43/192

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

A

merican Cancer Society

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________OC TriRunnin will be handlin the race/walk route and race timin

________________________________________________________________________________________________________________________________________.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with the PepsiCola Company of Salisbury as it pertains to the distribution or sales of beverages by the

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applicant on Town property. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks and bottled waters. The permitted

beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, LiptonBrisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and otherproducts which Pepsi Cola may provide.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE___2/29/12____Si nature on file

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of the

Town of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 2/29/12

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

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Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by the

Town and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


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D. Beach Raid Saturday, September 29, 2012

Presented by: Lisa Mitchell, Private Events

Coordinator and Jack Fleming, Auro360 Ventures


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September

2

Summer of Thanks

Beach Lights

3

Summer of Thanks

Beach Fireworks

4 5 6 7

9

OC Cruzers

ESA Surf Event

10 11 12 13

PE - Bikefest14

PE -

16

PE Bikefest

ESA Surf Event Rain

Date

17 18 19 20

SUNFEST

PE Sunfest Kite

Festival

21

SUN

PE

Festi

23

SUNFEST

PE Sunfest Kite

Festival

OC Cruzers

24 25 26 27 28

PE - W

30


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Name of Event: Beach Raid New Event: YES

Date of Event: Saturday, September 29, 2012

Date Application Received: March 13, 2012 Application Fee Paid: No

Date Routed: March 13, 2012

Date Returned from All Departments: April 27, 2012 Total Cost to Town:

Things to Note:

This event would consist of a 5K obstacle race on the beach taking placing from 8:30 am until 10:30 am.

Set-up for the event would take place Friday evening, September 28. For the event set-up, the coordinators request to

have a vehicle on the beach.

Clean up would follow immediately after the event and be completed by 3:00 pm on Saturday afternoon.

The event coordinator requests to use a PA System and a truss or scaffold for the start/finish line. If needed, the event

coordinators will provide their own security. There may be two (2) or three (3) single-level high judge towers for a

few obstacles or exercise stations.

The event coordinator will hire EMTs to be on-site. The event coordinator will provide trash barrels and bags in the start/finish area and will keep the entire course clean

throughout the event.

The event coordinator would like to sell event t-shirts.

Expected number of participants is 500-1,000. Expected number of spectators is 300-500.

The event coordinator requests assistance from the Town of Ocean City Public Works-Maintenance division to

transport obstacles on the beach and move sand into pikes for an obstacle.

The event coordinator requests assistance in the promotion of the event through the cities outreach and marketing

programs.


RISK MANAGEMENT Insurance certificate must be submitted prior to the event.

FIRE MARSHAL A tent permit must be obtained from the Office of the Fire Marshal. The event coordinator mustcontact the Office of the Fire Marshal to contract EMTs to be on-site during the event.

PUBLIC WORKS Do not have the funds or manpower to provide help during set-up for this event. Recommends

not having port-o-lets on the beach. This event cannot take place within the Winefest event area. This means the

event must not go south of the pier at all.

OCBP All vehicles need to be off the beach before 8 am Saturday and should not have set-up or breakdown before 7

pm.

OCPD Will need to deploy at least four (4) officers for crowd control. May also need to assist with traffic issues for

set-up vehicles.

REC & PARKS Please adhere to the Town of Ocean Citys Coca-Cola exclusive product agreement.

EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC No comments, concerns or costs.

Date on Council Agenda: May 21, 2012 Date Applicant Notified of Meeting:

Event Approved of Denied:



Date Permit Issued:

Other:


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All questions

Documents

May 21 2012 Complete Agenda