May 1-2, 2010May 1-2, 2010 11

VOLUNTEER REGION INVENTORY VOLUNTEER REGION INVENTORY May 1 & 2, 2010May 1 & 2, 2010

““GOD, grant us knowledge that we GOD, grant us knowledge that we may write [do service] according to may write [do service] according to Your Divine precepts. Instill in us a Your Divine precepts. Instill in us a sense of Your purpose. Make us sense of Your purpose. Make us servants of Your will and grant us a servants of Your will and grant us a bond of selflessness, that this may bond of selflessness, that this may truly be Your work, not ours—in truly be Your work, not ours—in order that no addict, anywhere, need order that no addict, anywhere, need die from the horrors of addiction.”die from the horrors of addiction.”May 1-2, 2010May 1-2, 2010 11

May 1-2, 2010May 1-2, 2010 22

RESPECT THE PROCESS!RESPECT THE PROCESS!

May 1-2, 2010May 1-2, 2010 22

Please turn off your electronic devices

Create an Create an Atmosphere

Atmosphere of Recovery

of Recovery

May 1-2, 2010May 1-2, 2010 33

INVENTORY AGENDAINVENTORY AGENDA

Saturday Morning 9:00AM to 12:00 NoonSaturday Morning 9:00AM to 12:00 Noon The NA planning processThe NA planning process Brief overview of Volunteer RegionBrief overview of Volunteer Region Review areas of concernReview areas of concern

Saturday Lunch 12:00 to 1:00PMSaturday Lunch 12:00 to 1:00PM Prioritize areas of concernPrioritize areas of concern Brainstorm and prioritize solutionsBrainstorm and prioritize solutions Large group discussion of answers & solutionsLarge group discussion of answers & solutions

Sunday 9:00AM to 1:00PMSunday 9:00AM to 1:00PM Small groups to plan actions to implement the solutions: the “who”, the Small groups to plan actions to implement the solutions: the “who”, the

“what” and the “when “what” and the “when Action plan follow-upAction plan follow-up Wrap upWrap up

33

May 1-2, 2010May 1-2, 2010 44

VOLUNTEERS, PLEASE

Spiritual time keeper Readers Small group discussion leaders Small group note takers

May 1-2, 2010May 1-2, 2010 55May 1-2, 2010May 1-2, 2010 55

Let’s introduce ourselves with name, area, service position and a few sentences regarding your expectations for today.

INTRODUCTIONS

Do you know the stated purpose of the Volunteer Region?

May 1-2, 2010May 1-2, 2010 66

VOLUNTEER REGIONVOLUNTEER REGION

May 1-2, 2010May 1-2, 2010 66

Central TennesseeCentral Tennessee ChattanoogaChattanooga Greater NashvilleGreater Nashville Greater Smokey MountainGreater Smokey Mountain Knoxville Area Knoxville Area Mid West TennesseeMid West Tennessee Middle TennesseeMiddle Tennessee MountainMountain Southern Middle TennesseeSouthern Middle Tennessee Stones RiverStones River Twin LakesTwin Lakes Upper CumberlandUpper Cumberland West Tennessee AreaWest Tennessee Area

May 1-2, 2010May 1-2, 2010 77

STRENGTHS LISTED IN INVENTORY & QUESTIONNAIRESTRENGTHS LISTED IN INVENTORY & QUESTIONNAIRE

May 1-2, 2010May 1-2, 2010 77

Money Money ExperienceExperiencePeoplePeopleLeadershipLeadershipCommitment Commitment NetworkingNetworkingLearning toolsLearning toolsService pamphlets, website & Service pamphlets, website & literatureliteratureService structureService structureRelationshipsRelationshipsRecoveryRecoveryWorkshops & learning daysWorkshops & learning days

May 1-2, 2010May 1-2, 2010 88

WHY PLAN?WHY PLAN?

If there is no planning, often a service If there is no planning, often a service body will move forward in a status quo body will move forward in a status quo fashion – staying stuck on “this is the fashion – staying stuck on “this is the way we have always done it”.way we have always done it”.

Regional planning makes it possible Regional planning makes it possible for areas work together effectively.for areas work together effectively.

Planning helps us better carry the Planning helps us better carry the message to the addict who still message to the addict who still suffers.suffers.

May 1-2, 2010May 1-2, 2010 88

May 1-2, 2010May 1-2, 2010 99

WHO PLANSWHO PLANS

AllAll regional trusted regional trusted servantsservants

Any Volunteer Any Volunteer Region Addict Region Addict membermember

May 1-2, 2010May 1-2, 2010 99

May 1-2, 2010May 1-2, 2010 1010

SIX BASIC PLANNING STEPSSIX BASIC PLANNING STEPS

1.1. Identify and prioritize issuesIdentify and prioritize issues2.2. Brainstorm and prioritize Brainstorm and prioritize

solutionssolutions3.3. Develop an action plan for these Develop an action plan for these

solutions – the “who”, the “what”, solutions – the “who”, the “what”, the “when” & “how” the “when” & “how”

4.4. Maintain the planMaintain the plan5.5. Newly elected administrative Newly elected administrative

committee reviews the plan at the committee reviews the plan at the beginning of their termbeginning of their term

6.6. Return to the planning cycle Return to the planning cycle

May 1-2, 2010May 1-2, 2010 1010

May 1-2, 2010May 1-2, 2010 11111111

IDENTIFY & PRIORITIZE IDENTIFY & PRIORITIZE

ISSUESISSUES

““It’s essential for this step It’s essential for this step to address both how the to address both how the area is functioning area is functioning internally and how the internally and how the area is interacting with area is interacting with the larger community” the larger community”

Area Planning ToolArea Planning ToolMay 1-2, 2010May 1-2, 2010

May 1-2, 2010May 1-2, 2010 1212

LISTING THE ISSUESLISTING THE ISSUES

Some regions list demographics Some regions list demographics

& their region’s NA history& their region’s NA history Issues arising out of the regional meeting itself.Issues arising out of the regional meeting itself. Issues discussed in prior inventoryIssues discussed in prior inventory Issues mentioned in questionnaireIssues mentioned in questionnaire

May 1-2, 2010May 1-2, 2010 1212

May 1-2, 2010May 1-2, 2010 1313

ISSUES MENTIONED IN ISSUES MENTIONED IN REGIONAL MEETINGSREGIONAL MEETINGS

Lack of participation in Lack of participation in subcommitteessubcommittees

Lack of trusted servantsLack of trusted servants The same people always doing The same people always doing

serviceservice Lack of agreement on fund flowLack of agreement on fund flow Possibly region is not performing the Possibly region is not performing the

services the areas wishservices the areas wish

May 1-2, 2010May 1-2, 2010 1313

May 1-2, 2010May 1-2, 2010 1414

ISSUES MENTIONED IN PRIOR INVENTORY & QUESTIONNAIRE

No understanding of Region’s purpose & basic tasksNo understanding of Region’s purpose & basic tasks Basic disagreement regarding what the region’s Basic disagreement regarding what the region’s

focus, mission & tasks should be.focus, mission & tasks should be. Basic disagreement regarding use of fundsBasic disagreement regarding use of funds Communication between Region and AreasCommunication between Region and Areas Lack of clarity in regional reportsLack of clarity in regional reports Apathy in service Apathy in service Lack of understanding of the relationship between Lack of understanding of the relationship between

Region and World.Region and World. Lack of unity between service structures.Lack of unity between service structures. Providing services that areas could do themselvesProviding services that areas could do themselves Lack of attendance for regional events

May 1-2, 2010May 1-2, 2010 1414

May 1-2, 2010May 1-2, 2010 1515

SUMMERIZED BY 5 LARGE TOPICS

May 1-2, 2010May 1-2, 2010 1515

UnityUnity CommunicationCommunication Fund Flow/Use resourcesFund Flow/Use resources Regions purpose & basic tasksRegions purpose & basic tasks ConsensusConsensus

May 1-2, 2010May 1-2, 2010 1616

COMMNICATION SOLUTIONS MENTIONED IN PRIOR INVENTORY

Regional Newsletter--Acknowledging Regional Newsletter--Acknowledging accomplishments and challenges accomplishments and challenges

Regional AssembliesRegional Assemblies Sponsorship, mentorship, learning days. workshopsSponsorship, mentorship, learning days. workshops Continuity in serviceContinuity in service RCM Orientations & Education of trusted servants.RCM Orientations & Education of trusted servants. Commitment & Vigilance in serviceCommitment & Vigilance in service Internet & WebsiteInternet & Website Increase visibility of region to area committees.Increase visibility of region to area committees. Ensure a working policy/procedure for regional Ensure a working policy/procedure for regional

subcommitteessubcommittees Increase communication & networking within the Increase communication & networking within the

region on a regular basis as opposed to every other region on a regular basis as opposed to every other month.month.

May 1-2, 2010May 1-2, 2010 1616

May 1-2, 2010May 1-2, 2010 1717

FUND FLOW SOLUTIONS MENTIONED PRIOR INVENTORY & REGIONAL MEETINGS

Change to quarterly regional meetings Achieve consensus on how money should be handled.Achieve consensus on how money should be handled. Requires discussionsRequires discussions Insure complete reporting of committee business & Insure complete reporting of committee business &

experience to pass on to incoming servants.experience to pass on to incoming servants. Workshop/ learning days to inform members about use Workshop/ learning days to inform members about use

of funds atof funds at Regional level, fund flow charts, Regional level, fund flow charts, Guide to local service Guide to local service

as educational tools.as educational tools. Insure working sub-committees with reviewable Insure working sub-committees with reviewable

guidelinesguidelines Budget regional money better.Budget regional money better. Have region help to give a learning day on fund flowHave region help to give a learning day on fund flow

May 1-2, 2010May 1-2, 2010 1717

May 1-2, 2010May 1-2, 2010 1818

UNITY SOLUTIONS MENTIONED IN PRIOR INVENTORY & REGIONAL MEETINGS

Regional service members should attend area meetings.Regional service members should attend area meetings. Surrender to group conscience. Surrender to group conscience. Make sure you are carrying a valid group conscience.Make sure you are carrying a valid group conscience. Encourage a positive attitude in service.Encourage a positive attitude in service. Practice principles before personalities in service.Practice principles before personalities in service. Be polite and kind to each other!Be polite and kind to each other! Taking time for a moment of silence during heated discussions.Taking time for a moment of silence during heated discussions. Provide snacks & find ways to make meetings more pleasant.Provide snacks & find ways to make meetings more pleasant. Elect servants we trust & trust the servants we elect.Elect servants we trust & trust the servants we elect. Consider the effects of our polices and actions on areas, other Consider the effects of our polices and actions on areas, other

regionsregions Our guidelines are killing us - every one has their own agenda.Our guidelines are killing us - every one has their own agenda. Turn to the literatureTurn to the literature Stop complaining about past mistakes/errors, it has already Stop complaining about past mistakes/errors, it has already

been done.been done. Be inclusive and available to everyone in the fellowship.Be inclusive and available to everyone in the fellowship.

May 1-2, 2010May 1-2, 20101818

May 1-2, 2010May 1-2, 2010 1919

VOLUNTEER REGIONAL COMMITTEE PURPOSEVOLUNTEER REGIONAL COMMITTEE PURPOSE

Is to be supportive to an Is to be supportive to an N.A. region and its primary N.A. region and its primary purpose by associating with purpose by associating with areas within the region and areas within the region and helping deal with its helping deal with its situations and needs.situations and needs.

May 1-2, 2010May 1-2, 2010 1919

May 1-2, 2010May 1-2, 2010 2020

VOLUNTEER REGION VOLUNTEER REGION 3 BASIC FUNCTIONS3 BASIC FUNCTIONS

The primary function of the regional committee is to The primary function of the regional committee is to unify the areas within its region, and to provide help unify the areas within its region, and to provide help and support to individual areas.and support to individual areas.

The secondary function of the VRSC is to carry the The secondary function of the VRSC is to carry the message of recovery through its various message of recovery through its various subcommittees.subcommittees.

The third function of the VRSC is to contribute to the The third function of the VRSC is to contribute to the growth of, and enhance the quality of Narcotics growth of, and enhance the quality of Narcotics Anonymous as a whole, by helping support the Anonymous as a whole, by helping support the Volunteer Region.Volunteer Region.

May 1-2, 2010May 1-2, 2010 2020

May 1-2, 2010May 1-2, 2010 2121

SMALL GROUP DISCUSSIONS

Break up into small groups , discuss & report back to the larger group. Break up into small groups , discuss & report back to the larger group. One side of the room to talk about why our members do not know the One side of the room to talk about why our members do not know the

regional mission.regional mission. The other side of the room to discuss why there is a lack of consensus in The other side of the room to discuss why there is a lack of consensus in

our region.our region.

May 1-2, 2010May 1-2, 2010 2121

May 1-2, 2010May 1-2, 2010 2222

PRIORITIZING REASONSPRIORITIZING REASONS

Take a second look at your answers to the ‘why’ question.Take a second look at your answers to the ‘why’ question. This process is deliberate and decisive…members simply rank the This process is deliberate and decisive…members simply rank the

approaches using a number ordering system of 1, 2, and 3.approaches using a number ordering system of 1, 2, and 3. Select your top 3 reasons for planning solutionsSelect your top 3 reasons for planning solutions

May 1-2, 2010May 1-2, 2010 2222

May 1-2, 2010May 1-2, 2010 2323

SMALL GROUP DISCUSSIONS

Break up into the same groups as before.Break up into the same groups as before. Your task will be to brainstorm solutions to your Your task will be to brainstorm solutions to your

top 3 answers.top 3 answers. One side of the room to address the regional One side of the room to address the regional

mission.mission. The other side of the room to review and The other side of the room to review and

brainstorm solutions to our lack of consensus.brainstorm solutions to our lack of consensus.

May 1-2, 2010May 1-2, 2010 2323

May 1-2, 2010May 1-2, 2010 2424

UNITY SOLUTIONS MENTIONED IN PRIOR INVENTORY & REGIONAL MEETINGS

Regional service members should attend area meetings.Regional service members should attend area meetings. Surrender to group conscience. Surrender to group conscience. Make sure you are carrying a valid group conscience.Make sure you are carrying a valid group conscience. Encourage a positive attitude in service.Encourage a positive attitude in service. Practice principles before personalities in service.Practice principles before personalities in service. Be polite and kind to each other!Be polite and kind to each other! Taking time for a moment of silence during heated discussions.Taking time for a moment of silence during heated discussions. Provide snacks & find ways to make meetings more pleasant.Provide snacks & find ways to make meetings more pleasant. Elect servants we trust & trust the servants we elect.Elect servants we trust & trust the servants we elect. Consider the effects of our polices and actions on areas, other Consider the effects of our polices and actions on areas, other

regionsregions Our guidelines are killing us - every one has their own agenda.Our guidelines are killing us - every one has their own agenda. Turn to the literatureTurn to the literature Stop complaining about past mistakes/errors, it has already Stop complaining about past mistakes/errors, it has already

been done.been done. Be inclusive and available to everyone in the fellowship.Be inclusive and available to everyone in the fellowship.

May 1-2, 2010May 1-2, 20102424

May 1-2, 2010May 1-2, 2010 2525

PRIORITIZING SOLUTIONSPRIORITIZING SOLUTIONS

Take a second look.Take a second look. This process is deliberate and decisive…members simply rank the This process is deliberate and decisive…members simply rank the

approaches using a number ordering system of 1, 2, and 3.approaches using a number ordering system of 1, 2, and 3. Select your top 3 solutions to use making an action plan.Select your top 3 solutions to use making an action plan.

May 1-2, 2010May 1-2, 2010 2525

May 1-2, 2010May 1-2, 2010 2626

SMALL GROUP DISCUSSIONS

Break up into the small groups as Break up into the small groups as before. before.

Your task will be to get more specific Your task will be to get more specific about your solutions in order to turn a about your solutions in order to turn a solution into an action plan.solution into an action plan.

May 1-2, 2010May 1-2, 2010 2626

May 1-2, 2010May 1-2, 2010 2727

REGIONAL PLANNING MISTAKESREGIONAL PLANNING MISTAKES

““There were many things There were many things brought up during the brought up during the Inventory and a lot has been Inventory and a lot has been accomplished. We agreed, if accomplished. We agreed, if we, as a Region, do not take we, as a Region, do not take action steps in what was action steps in what was brought up at the Inventory, brought up at the Inventory, then very little will change!”then very little will change!”

(Quoted from prior inventory report.)(Quoted from prior inventory report.)  

May 1-2, 2010May 1-2, 2010 2727

May 1-2, 2010May 1-2, 2010 2828

CONSENSUS & LACK OF KNOWLEDGE OF REGIONAL PURPOSE AND BASIC CONSENSUS & LACK OF KNOWLEDGE OF REGIONAL PURPOSE AND BASIC TASKSTASKS

List reasons for the lack of regional consensus and knowledge of regional purpose & basic tasks:

2. Our behavior does not match the regional purpose 3. Not being talked about at home groups, areas & region 1. People are only concerned with what directly affects them—[nothing we

can do about other people, just acceptance & prayer]. 5. Were written so long ago, they might not apply today. 4. Guidelines are overwhelming & written in language that is too

complicated. Action for # 4: Might need to re-write guidelines including purpose &

functioningNow go back & number them in order of most likely to be effective.

May 1-2, 2010May 1-2, 2010 2929

SOLUTIONS/ACTIONS 1SOLUTIONS/ACTIONS 1:OUR BEHAVIOR DOES NOT MATCH THE REGIONAL OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSEPURPOSE

List actions that we could take that would help the situation; 1 Lead by example 2 Need specifics about proper behavior—ground rules; could be included in

the revised guidelines & then rules need to be told & very clear & positive 4 When it becomes personal, Chair -STOP 4 Anyone can call for “a point of order”. 3 We need to remember who we really represent 5 RCM’s need to have indiv copies of guidelines.Now go back & number them in order of most likely to be effective.

May 1-2, 2010May 1-2, 2010 3030

SOLUTIONS/ACTIONS 2: PURPOSE & BASIC TASKS NOT BEING TALKED SOLUTIONS/ACTIONS 2: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGIONABOUT AT HOME GROUPS, AREAS & REGION

List actions that we could take that would help the situationList actions that we could take that would help the situation 1 Inspire RCM’s & all region trusted servants to communicate the 1 Inspire RCM’s & all region trusted servants to communicate the

purpose & basic tasks in their reports espec. when it fits what is purpose & basic tasks in their reports espec. when it fits what is being discussed. being discussed.

6 Do something about the history of our region…like a regional 6 Do something about the history of our region…like a regional purpose themed celebration. A party & a celebration of the region’s purpose themed celebration. A party & a celebration of the region’s anniversary. could find out dates from world…like when it was anniversary. could find out dates from world…like when it was registered.registered.

5 Can create a regional service pamphlet 5 Can create a regional service pamphlet 4 Make service attractive to others with a positive attitude. 4 Make service attractive to others with a positive attitude. 2 RCM’s can go back to area & ask area to brainstorm their answers 2 RCM’s can go back to area & ask area to brainstorm their answers

to this question. to this question. 3 Do a regional workshop at VRC on purpose & tasks of region.3 Do a regional workshop at VRC on purpose & tasks of region.

Now go back & number them in order of most likely to be effective.

May 1-2, 2010May 1-2, 2010 3131

SOLUTIONS/ACTIONS 3: GUIDELINES ARE OVERWHELMING & SOLUTIONS/ACTIONS 3: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS TOO COMPLICATEDWRITTEN IN LANGUAGE THAT IS TOO COMPLICATED

List actions that we could take that would help the situation; 1 Re-write guidelines including purpose & functioning. 4 Create cliff notes of guidelines &/or commonly asked questions 5 Could introduce to regional committee during meeting Invite & encourage people to attend the policy & procedure meeting. 3 Model the behavior of asking questions so that others would feel comfortable also

asking questions. Could even use the administrative committee meeting make a list of questions to ask.

2 When people ask questions they should be treated with the utmost respect. Ask a question if you think others in the room need to hear the answer.

Now go back & number them in order of most likely to be effective.

May 1-2, 2010May 1-2, 2010 3232

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks) The “who” (Trusted servants The “who” (Trusted servants

who are responsible for who are responsible for completing the tasks)completing the tasks)

The “when” (Time frames for The “when” (Time frames for accomplishing these tasks)accomplishing these tasks)

The “how” (What human & The “how” (What human & financial resources are financial resources are needed?)needed?)

2.2. Are the proposed actions Are the proposed actions reasonable?reasonable?

3232

TAKING ACTION: MAKE A PLANTAKING ACTION: MAKE A PLAN

May 1-2, 2010May 1-2, 2010 3333

ACTION PLAN 1A: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSEACTION PLAN 1A: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE—LEAD BY EXAMPLE—LEAD BY EXAMPLE

The “what” (tasks)--The “what” (tasks)--[Speak only when recognized by the chair] The “who” does this (Trusted servants who are responsible for completing The “who” does this (Trusted servants who are responsible for completing

the tasks)—the tasks)—All people participating at regionAll people participating at region.. ““Who” initiates this behavior change? [Who” initiates this behavior change? [chair announces this at the beginning of chair announces this at the beginning of

the June meeting & stops anyone who interruptsthe June meeting & stops anyone who interrupts]] ““Who” evaluates the behavior? Who” evaluates the behavior? [[Vice Chair creates a questionnaire to hand out Vice Chair creates a questionnaire to hand out

after 2 months August, ask all regional participants and compiles report to give after 2 months August, ask all regional participants and compiles report to give during vice chair’s reportduring vice chair’s report.].]

The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) [[Immediately-at the Immediately-at the start of the next regional meeting & the one after that and at every meeting start of the next regional meeting & the one after that and at every meeting thereafterthereafter]. ].

The “how” (What human & financial resources are needed?) [The “how” (What human & financial resources are needed?) [Chair, Vice Chair, Vice Chair, and group as a whole, paper for printing questionnaire, Vice Chair needs Chair, and group as a whole, paper for printing questionnaire, Vice Chair needs time to write a questionnairetime to write a questionnaire.] .]

Are the proposed actions reasonable? Are the proposed actions reasonable? YesYes

May 1-2, 2010May 1-2, 2010 3434

ACTION PLAN 1B: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL ACTION PLAN 1B: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE--2 NEED SPECIFICS ABOUT PROPER BEHAVIOR—GROUND PURPOSE--2 NEED SPECIFICS ABOUT PROPER BEHAVIOR—GROUND RULES; COULD BE INCLUDED IN THE REVISED GUIDELINES & THEN RULES; COULD BE INCLUDED IN THE REVISED GUIDELINES & THEN

RULES NEED TO BE TOLD & VERY CLEAR & POSITIVE [RULES OF RULES NEED TO BE TOLD & VERY CLEAR & POSITIVE [RULES OF DECORUM]DECORUM]

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks)

Go thru the guidelines & pull out any rules [call it current rules of decorum as Go thru the guidelines & pull out any rules [call it current rules of decorum as stated in our guidelines].stated in our guidelines].

The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the tasks)tasks)

Policy & procedure chair. Becky, Lucy, Holly & Jeremy, Joey will see that final Policy & procedure chair. Becky, Lucy, Holly & Jeremy, Joey will see that final version is printed.version is printed.

Hold a preparation meeting if neededHold a preparation meeting if needed Meet to finalize 1Meet to finalize 1stst stage at P&P meeting. stage at P&P meeting.

The “when” (Time frames for accomplishing these tasks)The “when” (Time frames for accomplishing these tasks) Search of guidelines due by June P&P meetingSearch of guidelines due by June P&P meeting Report to June Regional MeetingReport to June Regional Meeting Make new timeline if needed after that.Make new timeline if needed after that.

The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) people people listed above, listed above,

2.2. Are the proposed actions reasonable? Are the proposed actions reasonable? Yes

May 1-2, 2010May 1-2, 2010 3535

ACTION PLAN 1C: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL ACTION PLAN 1C: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE--WE NEED TO REMEMBER WHO WE REALLY REPRESENTPURPOSE--WE NEED TO REMEMBER WHO WE REALLY REPRESENT

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks) The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the

tasks)tasks) The “when” (Time frames for accomplishing these tasks)The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?)The “how” (What human & financial resources are needed?)

2.2. Are the proposed actions reasonable?Are the proposed actions reasonable?

May 1-2, 2010May 1-2, 2010 3636

ACTION PLAN 2 A: PURPOSE & BASIC TASKS NOT BEING TALKED ACTION PLAN 2 A: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION—ABOUT AT HOME GROUPS, AREAS & REGION—FIND OUT WHAT’S FIND OUT WHAT’S

WRONG.WRONG.

1.1. IdentifyIdentify The “what” (tasks)-The “what” (tasks)-

Create a survey to be given to RCM’s one question at a time.Create a survey to be given to RCM’s one question at a time. Ask RCM’s to ask their areas & ask their GSR’s to ask their home groups & bring Ask RCM’s to ask their areas & ask their GSR’s to ask their home groups & bring

back to region. back to region. Open the online message board and put the question up each time.Open the online message board and put the question up each time.

The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the tasks)tasks)

Create Survey-, Becky presents question. & single point of accountability.Create Survey-, Becky presents question. & single point of accountability. The “when” (Time frames for accomplishing these tasks): The “when” (Time frames for accomplishing these tasks):

Create survey right now [to follow]Create survey right now [to follow] Present 1Present 1stst question to region in June. question to region in June.

The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) Becky to present 1Becky to present 1stst question to region. question to region. Hold a follow up to the inventory action plan. Laura to plan an inventory follow up in Hold a follow up to the inventory action plan. Laura to plan an inventory follow up in

six months. six months. 2.2. Are the proposed actions reasonable? Are the proposed actions reasonable? yesyes

May 1-2, 2010May 1-2, 2010 3737

ACTION PLAN 2 A: PURPOSE & BASIC TASKS NOT BEING TALKED ACTION PLAN 2 A: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION—ABOUT AT HOME GROUPS, AREAS & REGION—FIND OUT WHAT’S WRONG.FIND OUT WHAT’S WRONG.

QUESTIONNAIRE TO USEQUESTIONNAIRE TO USE

Is regional service distasteful? Why or why Is regional service distasteful? Why or why not?not?

What do you think the purpose of region is?What do you think the purpose of region is? Tell them. Do you feel that the region is Tell them. Do you feel that the region is

serving its purpose?serving its purpose? Do you think we should eliminate the regional Do you think we should eliminate the regional

subcommittees? Why or why not?subcommittees? Why or why not?

May 1-2, 2010May 1-2, 2010 3737

May 1-2, 2010May 1-2, 2010 3838

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks) The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the

tasks)tasks) The “when” (Time frames for accomplishing these tasks)The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?)The “how” (What human & financial resources are needed?)

2.2. Are the proposed actions reasonable?Are the proposed actions reasonable?

ACTION PLAN 2B: PURPOSE & BASIC TASKS NOT ACTION PLAN 2B: PURPOSE & BASIC TASKS NOT BEING TALKED BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION- ABOUT AT HOME GROUPS, AREAS & REGION- RCM’s CAN GO BACK TO AREA & ASK AREA TO RCM’s CAN GO BACK TO AREA & ASK AREA TO BRAINSTORM THEIR ANSWERS TO THIS BRAINSTORM THEIR ANSWERS TO THIS QUESSTION. QUESSTION.

May 1-2, 2010May 1-2, 2010 3939

ACTION PLAN 2C: PURPOSE & BASIC TASKS ACTION PLAN 2C: PURPOSE & BASIC TASKS NOT BEING TALKED NOT BEING TALKED

ABOUT AT HOME GROUPS, AREAS & ABOUT AT HOME GROUPS, AREAS & REGION-: REGION-: DO A REGIONAL WORKSHOP AT DO A REGIONAL WORKSHOP AT VRC ON PURPOSE & TASKS OF REGION.VRC ON PURPOSE & TASKS OF REGION.

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks) The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the

tasks)tasks) The “when” (Time frames for accomplishing these tasks)The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?)The “how” (What human & financial resources are needed?)

2.2. Are the proposed actions reasonable? Are the proposed actions reasonable?

May 1-2, 2010May 1-2, 2010 4040

ACTION PLAN 3A: GUIDELINES ARE ACTION PLAN 3A: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS OVERWHELMING & WRITTEN IN LANGUAGE THAT IS

TOO COMPLICATED-- RE-WRITE GUIDELINES TOO COMPLICATED-- RE-WRITE GUIDELINES INCLUDING PURPOSE & FUNCTIONING.INCLUDING PURPOSE & FUNCTIONING.

1.1. IdentifyIdentify The “what” (tasks) The “what” (tasks) The inventory task group will attend the The inventory task group will attend the

guideline writing subcommittee meeting.guideline writing subcommittee meeting. The “who” (Trusted servants who are responsible for The “who” (Trusted servants who are responsible for

completing the tasks) completing the tasks) Holly, Becky, Jeremy, Joey, Lucy, Allison, Holly, Becky, Jeremy, Joey, Lucy, Allison, Laura, MelvinLaura, Melvin

The “when” (Time frames for accomplishing these The “when” (Time frames for accomplishing these tasks); tasks); Regional Saturday. 12:30-1:30 PMRegional Saturday. 12:30-1:30 PM

The “how” (What human & financial resources are The “how” (What human & financial resources are needed?) needed?) People, time from each subcommittee meeting.People, time from each subcommittee meeting.

2.2. Are the proposed actions reasonable? Are the proposed actions reasonable? Maybe-timing may need to Maybe-timing may need to be changed.be changed.

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ACTION PLAN 3B: GUIDELINES ARE ACTION PLAN 3B: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS OVERWHELMING & WRITTEN IN LANGUAGE THAT IS

TOO COMPLICATED-- WHEN PEOPLE ASK TOO COMPLICATED-- WHEN PEOPLE ASK QUESTIONS THEY SHOULD BE TREATED WITH THE QUESTIONS THEY SHOULD BE TREATED WITH THE

UTMOST RESPECT. UTMOST RESPECT.

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks) The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the

tasks)tasks) The “when” (Time frames for accomplishing these tasks)The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?)The “how” (What human & financial resources are needed?)

2.2. Are the proposed actions reasonable?Are the proposed actions reasonable?

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ACTION PLAN 3C: GUIDELINES ARE OVERWHELMING ACTION PLAN 3C: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS TOO & WRITTEN IN LANGUAGE THAT IS TOO

COMPLICATED--MODEL THE BEHAVIOR OF ASKING COMPLICATED--MODEL THE BEHAVIOR OF ASKING QUESTIONS SO THAT OTHERS WOULD FEEL QUESTIONS SO THAT OTHERS WOULD FEEL

COMFORTABLE ALSO ASKING QUESTIONS. COULD COMFORTABLE ALSO ASKING QUESTIONS. COULD EVEN USE THE ADMINISTRATIVE COMMITTEE EVEN USE THE ADMINISTRATIVE COMMITTEE MEETING MAKE A LIST OF QUESTIONS TO ASK.MEETING MAKE A LIST OF QUESTIONS TO ASK.

1.1. IdentifyIdentify The “what” (tasks)The “what” (tasks) The “who” (Trusted servants who are responsible for completing the The “who” (Trusted servants who are responsible for completing the

tasks)tasks) The “when” (Time frames for accomplishing these tasks)The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?)The “how” (What human & financial resources are needed?)

2.2. Are the proposed actions reasonable?Are the proposed actions reasonable?

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IMPLEMENTING IMPLEMENTING THE PLANTHE PLAN

When the planning process is completed, it is When the planning process is completed, it is approved by the region and put into action. approved by the region and put into action. We We established task groups to initiate the actions. established task groups to initiate the actions.

Reporting on our work when finished should be Reporting on our work when finished should be presented to the regional committee in the form of a presented to the regional committee in the form of a report and motions to be voted upon. report and motions to be voted upon. Laura to Laura to prepare report to give at next regionprepare report to give at next region. . Not radical Not radical changes that need motions.changes that need motions.

Action Plans should be given to the responsible Action Plans should be given to the responsible party (usually the regional subcommittees) for party (usually the regional subcommittees) for completion. completion. Laura to prepare a chart to give to each Laura to prepare a chart to give to each person & task group that volunteered to implement the person & task group that volunteered to implement the changes recommended. changes recommended.

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MAINTAINING THE PLAN

Responsible parties should report their Responsible parties should report their progress to the VRSC regularly.progress to the VRSC regularly.

Once the inventory and planning Once the inventory and planning process takes place, the regional process takes place, the regional administrative body MAY be given the administrative body MAY be given the task to ensure implementation of the task to ensure implementation of the action plan. action plan. Planning a review of our work in Planning a review of our work in six months—open to all interested members.six months—open to all interested members.

Many areas and regions forget this Many areas and regions forget this part. part.

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THE PLANNING THE PLANNING CYCLECYCLE

Regional inventory and planning Regional inventory and planning should take place annually; but not should take place annually; but not start all over again.start all over again.

Future inventories should build upon Future inventories should build upon the previous year’s inventory. the previous year’s inventory.

A planning session that reviews the A planning session that reviews the action plans should take place upon action plans should take place upon elections of the new RSC body.elections of the new RSC body.

A regional inventory should be sent out A regional inventory should be sent out to all groups prior to the regional to all groups prior to the regional planning meeting, or all members planning meeting, or all members should be encouraged to attend the should be encouraged to attend the planning session.planning session.

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REVIEW OF THE REVIEW OF THE INVENTORYINVENTORY

QuestionsQuestionsCommentsCommentsIdeasIdeasPlansPlans

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