MAURY COUNTY BOARD OF EDUCATION · MAURY COUNTY BOARD OF EDUCATION ZONING AND FACILITIES COMMITTEE AGENDA HORACE O. PORTER SCHOOL AT COLLEGE HILL 6:00 P.M., August 11, 2016 I. Call

MAURY COUNTY BOARD OF EDUCATION ZONING AND FACILITIES COMMITTEE AGENDA HORACE O. PORTER SCHOOL AT COLLEGE HILL

6:00 P.M., August 11, 2016

I. Call To Order. David Moore Jerry Lassiter Carey Powers Jyuana Martin David Bates Tommy Dudley

Wayne Lindsey James Pennings Jim Morrison Denny Beaver Kristin Parker

II. Approval of Agenda. Vote Required III. Approval of Minutes – July 14, 2016. Vote Required. (Attachment 1)

IV. Capital Projects Report.

A. Architect Report – S.S.O.E Final Billing. (Attachment 2 Forthcoming) B. Hewlett Spencer/Bell & Associates Report. (Attachment 3 Forthcoming) C. Trane Report. (Attachment 4) D. Project Cost Report. (Attachment 5)

V. Trane Building Advantage 179D Energy Tax Allocation. (Attachment 6

Forthcoming) VI. Bid #17-009 – Weekly Mat Service – System-wide. Vote Required. (Attachment 7)

VII. Bid #17-011 – Annual Bleachers Inspection. (Attachment 8)

VIII. Third Party Facility Construction/Alteration Procedure. (Attachment 9)

IX. Key Control Procedures. (Attachment 10)

X. Civil Site Design Proposal. (Attachment 11) XI. Update on Attendance Numbers. (Attachment 12)

MAURY COUNTY BOARD OF EDUCATION ZONING & FACILITIES COMMITTEE MINUTES

HORACE O. PORTER SCHOOL AT COLLEGE HILL 6:00 P.M., July 14, 2016

I. The Zoning & Facilities Committee Meeting was called to order by Mr. Moore at 6.03 p.m. with the following eight (8) Board Members present: Mr. David Moore, Mr. Wayne Lindsey, Mr. Denny Beaver, Mr. Jerry Lassiter, Mr. James Pennings, Ms. Carey Powers, Mr. Tommy Dudley and Mr. James Morrison. Mr. David Bates arrived at 6:24 p.m., Ms. Jyuana Martin arrived at 6:40 p.m. and Ms. Kristin Parker arrived at 7:35 p.m.

II. Mr. Moore made the following changes to the Zoning & Facilities Agenda:

A. Add Bid #17-010 – Boiler Replacement – WES, SFUS, MPES under Item VIIIB. Item X. Relocation Plan for Alternative School/Central Office to Northfield was removed from

the agenda C. Item V. Construction Administration/Architectural Services for Central High School would

have no attachment, only a verbal report

Mr. Pennings moved with a second by Mr. Dudley to adopt the agenda. Motion carried with all eight members voting aye.

III. Mr. Dudley moved with a second by Ms. Powers to approve the June 9, 2016 Zoning & FacilitiesMinutes. Motion carried with all eight members voting aye. (See Attachment 1)

IV. Capital Projects Report:

A. An attachment was provided by Mr. Dwain Hibdon for Architect’s Final Report. (SeeAttachment 2)

B. Mr. Jamie Spencer with Hewlett Spencer presented the Hewlett Spencer/Bell & Associates Report for the Committee to review. (See Attachment 3)

C. Mr. John Thyen with Trane presented the Trane Report for the Committee to review. (See Attachment 4)

1. Mr. Owen Nevader from Trane presented a proposal to conduct interviews and siteaudits to provide a plan for addressing the mechanical, electrical and plumbing itemsaddressed in the facilities condition assessment provided by EMG with no financialcommitment to Maury County Public Schools. All nine Committee Members agreedto allow Trane to move ahead with their proposal. (See Attachment 5)

D. Mr. Stan Breeden, Assistant Director of Operations, presented the Project Cost Report for the Committee to review. (See Attachment 6)

Attachment 1

July 14, 2016 Zoning & Facilities Committee Minutes Page 2 of 3

V. Mr. Breeden discussed the construction administration/architectural services for the Central High

School completion since the contract with S.S.O.E. was not renewed. A motion was made by Mr. Moore and seconded by Mr. Pennings to allow Hewlett Spencer to handle architectural services that may be needed as the Central High School project is being completed as long as those services follow all change order requirements, using remaining funds allocated in the Architectural Services portion of the Fund 177 Construction of Central High School and recommend the Committee’s approval to the full Board for approval. Motion carried with all ten (10) members voting aye.

VI. Mr. Dave Hall, Construction Manager, presented Bid #16-091 – Locksets System-wide in the amount $412,564.32 from Isenhour Door Products, Inc. in order to re-key all interior doors system-wide and to include either a 10% or 15% contingency for additional doors that may not have been included in the original door count using funds available in Fund 141 Capital Projects funds. Mr. Lindsey moved with a second by Mr. Beaver to approve Bid #16-091 – Locksets System-wide in the amount $412,564.32 from Isenhour Door Products, Inc. and to include a contingency in the amount of $60,435.68 for a grand total amount of $473,000. in order to re-key all interior doors system-wide using funds available in Fund 141 Capital Projects and recommend the Committee’s approval to the full Board for approval. Motion carried with all ten (10) members voting aye. (See Attachment 8)

VII. Mr. Breeden presented Bid #17-001 – RFP for Construction Management Services from Hewlett Spencer, LLC for upcoming project(s). After discussion, Mr. Bates moved with a second by Mr. Dudley to approve the proposal from Hewlett Spencer, LLC and recommend the Committee’s approval to the full Board for approval with the following conditions:

1. The contract is not a long term obligation 2. The Board has the option to use Hewlett Spencer, LLC on a case-by-case basis 3. All associated costs with each project must be approved by the Board 4. Each project is subject to Board approval

Motion carried with all nine (9) members voting aye and Mr. Pennings voting no. (See Attachment 9)

VIII. Mr. Breeden presented Bid #17-010 – Boiler Replacement – WES, SFUS. MPES from Trane using

US Communities Cooperative Purchasing Contract in the grand total amount of $472,866.00 using funds available in Fund 141 Capital Projects funds. Mr. Breeden discussed the need for an additional boiler replacement at Culleoka Unit school and that there would be funds available as savings on the Project Cost Report as the actual cost of some projects were below the estimated cost originally listed on the report. Mr. Dudley moved with a second by Mr. Bates to approve the boiler replacement at Woodard Elementary School in the amount of $116,337.00, Santa Fe Unit School in the amount of $144,425.00, Mt. Pleasant Elementary School in the amount of $212,104.00 and using savings on the Project Cost Report, include the boiler replacement at Culleoka Unit School in the amount of $235,494.00 for a grand total amount of $708,360.00 and recommend the Committees approval to the full Board for approval. Motion carried with all eleven members voting aye. (See Attachment 9b)

July 14, 2016 Zoning & Facilities Committee Minutes Page 3 of 3

IX. Mr. Moore requested a ten-minute break at 7:40 p.m.

X. Dr. Jesse B. Register, Director of the Center for Improvement of Educational Systems at Belmont University, presented a proposal of a Ten Year Facility Plan which will provide a full, detailed, priority ranked ten-year facility plan for the school system. Dr. Register’s services are provided at no cost to the district however additional consultants may be used for work at the discretion of the District and Center at a cost not to exceed $30,000.00. Mr. Lindsey moved with a second by Mr. Bates to accept the Memorandum of Understanding from Dr. Register in the amount not to exceed $30,000.00 and recommend the Committees approval to the full Board for approval. Motion carried with all eleven members voting aye. (See Attachment 10)

XI. Mr. Breeden presented the following Facility Donations as an FYI:

A. Yard work at Highland Park Elementary School by Grace Church of the Nazarene. (See Attachment 12)

XII. Mr. Moore recommended postponing discussion of Capital Planning until Trane’s Audit of MEPRecommendation from Facilities Condition Assessment and Dr. Register’s Ten Year Facility Planreports are complete and recommendation submitted to the Board for review.

XIII. A motion was made by Mr. Dudley and seconded by Mr. Pennings to adjourn the meeting. Motioncarried with all eleven members voting aye. The Committee Meeting was adjourned at 8:35 p.m.

David Moore

Tennessee Trane601 Grassmere Park Drive, Suite 10Nashville, TN 37211Tel (615) 242-0311 Fax (615) 726-3357www.trane.com

August 2, 2016

Mr. Stan BreedenAssistant Director of Schools for OperationsMaury County Public Schools501 West 8th StreetColumbia, Tennessee 38401

Subject: Update on Trane Pact Agreement

Dear Stan:

As requested the following is a summary of the progression of the Maury County Schools /Trane Pact Agreement:

The following schools are complete and are signed off:1. Culleoka2. E.A. Cox3. Hampshire4. Highland Park5. J. E. Woodard6. J. R. Baker7. McDowell8. Mt. Pleasant Elementary School9. Mt. Pleasant Middle School10. Randolph Howell11. Maury County Central Office12. Joseph Brown13. Maury County Maintenance14. Mt. Pleasant HS15. Santa Fe16. Whitthorne17. Horace Porter18. Marvin Wright19. Riverside20. Spring Hill HS21. Spring Hill MS

Spring Hill ESThe plumbing, lighting and vend misers are complete and signed off. BAS engineeringhas been completed and the BAS equipment in. Controls and valve installation inprogress.

Attachment 4

2

In addition to the Pact Agreement the following work has been contracted with Trane:

EA Cox Middle – RTUs for main gym and offices complete JE Woodard Elem – Closed loop cooler installed complete Maury Culleoka Existing Units - insulating exterior openings complete Maury Culleoka 400 Wing installed 8 units in classrooms complete MCS Culleoka US New Trane WSHP classroom units 103, 213, 215 complete MCS Whitthorne DWH Tank complete MCS Horace Porter Fluid Cooler complete MCS McDowell Elementary Air Separator complete MCS EA Cox Auxiliary Gym Unit complete MCS Culleoka Units 120,410,412 complete MCS Randolph Howell Rm 202 unit installed MCS Marvin Wright ES Boiler complete MCS Marvin Wright ES retro-commissioning complete MCS JR Baker ES Gym Replace complete Maury EA Cox Rooms 307A and B complete Maury Culleoka Rms 102, 104, 218 complete MCS Randolph Howell Rm 108 installation in progress MCS Culleoka Rm 101 installed MCE Culleoka Auditorium unit complete

Hampshire Chiller installation is complete MCS EA Cox Concession unit equipment ordered

MCS Horace Porter Kitchen unit equipment ordered

MCS Culleoka Boilers MCS JE Woodard Boiler MCS Mt Pleasant Elem Boilers MCS Santa Fe Boiler

Sincerely,

John Thyen

Project Manager

Maury County Schools – Misc. Updates – July 29, 2016

Culleoka Unit School – WSHP “loop” cleaning is in progress

Mount Pleasant Middle School – RTUs – To date, we have not received direction on this issue

Loop Cleaning in progress at: Marvin Wright Riverside Santa Fe JE Woodard Spring Hill HS

Replacement RTUs: (units on order and being scheduled) EA Cox Concession Stand HO Porter Kitchen Area

Boiler Replacements at (order has been received and is being processed so that boilers can be ordered):

Santa Fe JE Woodard Mt Pleasant ES Culleoka, etc.

System level BAS/Controls installations at: Randolph Howell JE Woodard (order received, job in engineering) HO Porter (order received, job in engineering)

Trane has received authorization to proceed with the MEP audits associated with the capital improvement program and will begin that process mid-August. It is anticipated to take between 90-120 days to complete.

General Repairs TCPN - PO 56625 ($25,000)

Starting PO Amount $25,000 Does not include unit replacements

Amount Completed to Date $16,424

Balance $8,576

Individual details need to be updated with Maury County Team.

# of Units at EA Cox 163

# of Units of Units working - no Trane invovlement 106

# of Units previously approved for replacement 3 Room 307 A & B - Done / Concession Stand unit ordered

# of Units waiting on replacement approval 0

# of Units completely repaired 50

# of Units in process - being repaired 2

# of Units units "open" - waiting for diagnosis 2

Classrooms 307 A & B Units installed December 21, 2015




Balance $0




Balance $0

Maury County Project update 8-2-2016

E.A. Cox - Details

Classroom unit replacements

LOCATION DESCRIPTION FUND SOURCE* BUDGET ESTIMATE** ACTUAL COST ESTIMATED CAPITAL

FUNDS BALANCE

PROPOSED

BID DATE

ANTICIPATED START

DATE

INITIAL FUNDING $2,400,000.00

SYSTEMWIDE SECURITY - ACCESS CONTROL FUND 141 $384,417.15 $2,015,582.85 May-16

WES, MPHS, SHHS PAINTING FUND 141 $40,000.00 $1,975,582.85 May-16

WES, MPHS, SHHS LABOR FOR PAINTING PROJECTS FUND 141 $22,392.80 $1,953,190.05 May-16

WES, MPHS, SHHSCEILING TILE REPLACEMENT AND

FLOOR REPAIRFUND 141 $15,148.80 $1,938,041.25 May-16

MT. PLEASANT HIGH SCHOOL FOOTBALL FIELD LIGHTING FUND 141 $185,000.00 $1,753,041.25 May-16

WHITTHORNE MIDDLE SCHOOL BLEACHER REPAIR FUND 141 $13,271.72 $1,739,769.53 May-16

FOUR SCHOOLS TBA TRASH COMPACTORS FUND 141 $77,704.00 $1,662,065.53 Jun-16

HPES, MPES, RES FIRE ALARM UPGRADES FUND 141 $83,559.00 $1,578,506.53 Jun-16

SYSTEMWIDE SECURITY - CLASSROOMS LOCKSETS FUND 141 $473,000.00 $1,105,506.53 Jul-16

WES, SFUS, MPES, CUS BOILER UPGRADES FUND 141 $708,360.00 $397,146.53 Jul-16

SYSTEMWIDECONSULTANT FEES FOR TEN YEAR

PLANFUND 141 $30,000.00 $367,146.53 Jul-16

WOODARD ELEMENTARY SCHOOL ROOF REPAIRS FUND 141 $50,000.00 $317,146.53

MWES, MPES, SHHS STORM DRAINAGE STUDY/DESIGN FUND 141 $17,000.00 $300,146.53

CUS, HPES, WES, RES, SHES SITE DRAINAGE STUDIES FUND 141 $26,000.00 $274,146.53

CUS, SFUS GUTTER & DOWNSPOUT REPLACEMENT FUND 141 $41,000.00 $233,146.53

CUS, RES, SHES, WESCLEAN AND SEAL EXTERIOR MASONRY

WALLSFUND 141 $44,000.00 $189,146.53

WHITTHORNE MIDDLE SCHOOL ELEVATOR RENOVATION FUND 141 $62,000.00 $127,146.53

CUS, SFUS, SHHS LANDSCAPING FUND 141 $36,000.00 $91,146.53

$91,146.53

$91,146.53

Capital Projects 2016 - 2017

*Capital Projects 2016 - 2017 has a beginning balance of $2,400,000.

Page 1 8/5/2016

Attachment 5


FUNDS BALANCE

PROPOSED

BID DATE

ANTICIPATED START

DATE

INITIAL FUNDING $415,244.62

Cox Middle School ROOFTOP UNIT FUND 177$20,886.00 $394,358.62 Jun-16

HOPSCH HVAC UNIT IN KITCHEN FUND 177 $13,275.00 $381,083.62 Jun-16

HOPSCH, WES HVAC CONTROLS FUND 177 $333,064.00 $48,019.62 Jun-16


FUNDS BALANCE

PROPOSED

BID DATE

ANTICIPATED START

DATE

INITIAL FUNDING $681,561.76

ALL LOCATIONS FACILITIES ASSESSMENT SERVICES FUND 141 $140,195.00 $541,366.76 Oct-15 Nov-15

SPRING HILL HIGH SCHOOLSTABALIZE FOUNDATION SETTLEMENT

ARCHITECTURAL STUDYFUND 141 $4,500.00 $536,866.76 Dec-15

SYSTEM WIDE TRANE HVAC REPAIR AS NEEDED FUND 141 $32,451.00 $504,415.76 Nov-15

RANDOLPH HOWELL ELEMENTARY HVAC REPLACEMENT FUND 141 $15,970.00 $488,445.76 Feb-15

HAMPSHIRE UNIT SCHOOL INSTALLATION OF NEW CHILLER FUND 141 $112,469.00 $112,469.00 $375,976.76 Feb-15 Aug-16

SPRING HILL HIGH SCHOOL ROOF REPAIRS FUND 141 $3,000.00 $372,976.76 Feb-15

WHITTHORNE MIDDLE SCHOOLINSTALL SOUND ATTENUATION PANELS

IN BAND ROOMFUND 141 $1,712.86 $371,263.90 Nov-15

ALL LOCATIONSPREVENTATIVE MAINTENANCE

SCHEDULESFUND 141 $11,430.00 $359,833.90 Mar-16

CENTRAL HIGH SCHOOLBASEBALL CONCESSION STAND &

RESTROOMSFUND 141 $130,000.00 $229,833.90 Apr-16

SYSTEMWIDE ADDITIONAL HVAC REPAIRS FUND 141 $25,000.00 $204,833.90 May-15

SPRING HILL HIGH SCHOOL CHILLER REPAIR FUND 141 $53,018.00 $151,815.90 Sep-15 Nov-15

SPRING HILL HIGH SCHOOL CHILLER REPAIR FUND 177 $5,000.00 $146,815.90 Sep-15 Nov-15

RES, SFUS, SHHS, WES, MWES POWERED HVAC LOOP CLEANING FUND 141 $81,302.00 $65,513.90 Jun-16

BES, MES, JBES, MPES ELECTRICAL AUDIT FUND 141 $50,000.00 $15,513.90

HIGHLAND PARK ELEMENTARY ELEVATOR RENOVATIONS FUND 141 $4,500.00 $11,013.90

$11,013.90

ITEMS IN GREEN = P.O. HAS BEEN ISSUED AND/OR WORK HAS BEEN COMPLETED

Capital Projects Carryover Funds 2015 - 2016, 2014 - 2015 and 2013 - 2014

SAVINGS FROM WMS HVAC PROJECT

**Budget estimate will be changed to low bid amount (plus contingencies if any are set) once bids are approved by the School Board

*Capital Projects Carryover Funds is combined prior year funds to include 2015 - 2016 beginning balance of $800,000; 2014 - 2015 beginning balance of $2,500,000; 2013 - 2014 carryover funds in the amount of $114,151.71 and Fund

177 County Funds beginning balance of $1,300,000.

*Savings from WMS HVAC Project has a beginning balance of $401,228.00.

Page 2 8/5/2016

Educating every child for LIFE!

MEMORANDUM

TO: Board of Education

FROM: Stan J. Breeden

Assistant Superintendent of Operations

DATE: August 11, 2016

RE: Purchase Over $10,000.00

Bid #17-009 – Weekly Mat Cleaning Service – System-wide

I hereby recommend approval of contracting the services of Aramark Uniform Services to

perform weekly mat cleaning at school facilities system-wide in the amount of $358.56 per week

for a grand total annual amount of $18,645.12 using state-wide contract #34899 SWC364. The

funds are available in in Fund 141 Operation of Plant funds.

Dr. Christopher J. Marczak Superintendent

Scott A. Gaines Assistant Superintendent of Schools

Stan J. Breeden Assistant Superintendent of Operations

Maury County Public Schools 501 West 8th Street, Columbia, TN 38401

(931) 388-8403

Jeri Foutch

From: Sent:

Kopischke, Jon <[email protected]> Friday, July 29, 2016 12:32 PM

To: Jeri Foutch Subject: RE: Quote for Mats

That is correct. Thank you.

Jon Kopischke I Aramark I District Operations Manager I Uniform Services 6121 Cockrill Bend Circle Nashville, TN 37209 P: 615.493.72431 M: 615.496.32661 F: 615.350.7131

EMAIL [email protected]://www.aramarkuniform.com I FACEBOOK aramark I TWITTER @aramark

© 2015 Aramark. All rights reserved. This communication, including attachments, is for the exclusive use of addressee as directed by Aramark and may contain proprietary, confidential and/or privi leged information. If you are not the intended recipient, any use, copying , disclosure, dissemination or distribution is strictly prohibited . If you are not the intended recipient, please notify the sender immediately by return e-mail, delete this communication and destroy all copies. PLEASE PRINT RESPONSIBLY

From: Jeri Foutch [mailto:[email protected]] Sent: Friday, July 29, 2016 9:54 AM To: Kopischke, Jon Subject: RE: Quote for Mats

I am sorry, but one schools was left off the list when I requested a quote for the weekly mat service for the schools. That school will need additional four 4 x 6 mats and one more 3 x 5 mat. Based on the quote you sent me here is what I have calculated:

Mat Size Quantity Weekly Amount Grand Total

Each Weekly Amount

4x6 244 $1.30 $317.20

3x4 64 $0.615 $39.36

3x10 1 $2.00 $2.00

$358.56

Please verify that the above is correct. We would like to present this to the Zoning & Facilities Committee for approval at their next meeting. Since the meeting is scheduled for August 11th, items to go on the agenda are due next Wednesday.

Thank you,

fin·~1e!t Assistant Purchasing Agent Capital Projects Associate Maury County Public Schools 501West8th Street Columbia, TN 38401

1

Phone: (931) 388-8403 ext. 8116 Fax: (931) 840-4410

<Educating every cliiU for LIPP,!

From: Kopischke, Jon [mailto:[email protected]] Sent: Wednesday, July 13, 2016 4:25 PM To: Jeri Foutch <[email protected]> Subject: RE: Quote for Mats

Yes. This is state-wide contract pricing.


EMAIL [email protected]://www.aramarkuniform.com I FACEBOOK aramark I TWITIER @aramark

© 2015 Aramark. All rights reserved . This communication , including attachments , is for the exclusive use of addressee as directed by Aramark and may contain proprietary, confidential and/or privileged information. If you are not the intended recipient, any use, copying , disclosure, dissemination or distribution is strictly prohibited. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete th is communication and destroy all copies. PLEASE PRINT RESPONSIBLY

From: Jeri Foutch [mailto:[email protected]] Sent: Wednesday, July 13, 2016 4: 14 PM To: Kopischke, Jon Subject: RE: Quote for Mats

Jon, Is this state-wide contract pricing or a price that we can use cooperative purchasing?

fin·~tr-11 Assistant Purchasing Agent Capital Projects Associate Maury County Public Schools 501West8<h Street Columbia, TN 38401 Phone: (931) 388-8403 ext. 8116 Fax: (931) 840-4410

2

(Educating every cfii[c[ for LIPP,!

From: Kopischke, Jon [mailto:[email protected]] Sent: Wednesday, July 13, 2016 3:14 PM To: Jeri Foutch <[email protected]> Subject: Quote for Mats

Jeri,

Below is the quote for weekly mat service at your 20 schools. The mats would be changed out weekly. Thank you .

4X6 MATS - $1.30 EACH PER WEEK 3X4 MATS - $0.615 EACH PER WEEK 3X10 MATS - $2.00 EACH PER WEEK

So with the numbers that you gave me yesterday:

240 4X6 MATS= $312 63 3X4 MATS= $38.75 1 3X10 MAT= $2.00

WEEKLY TOTAL= $352 .75


EMAIL [email protected] IWEB http://www.aramarkuniform.com I FACEBOOK aramark I TWITTER @aramark

© 2015 Aramark. All rights reserved. This communication , includ ing attachments , is for the exclusive use of addressee as directed by Aramark and may contain proprietary, confidential and/or privileged information . If you are not the intended recipient, any use, copying , disclosure, dissemination or distribution is strictly proh ibited. If you are not the intended recipient, please notify the sender immediately by return e-mail, delete th is commun ication and destroy all copies. PLEASE PRINT RESPONSIBLY

3

Mat Size Quantity Weekly Amount Grand Total Grand Total

Each Weekly Amount Annual Amount

4x6 244 $1.30 $317.20 $16,494.40

3x4 64 $0.615 $39.36 $2,046.72

3x10 1 $2.00 $2.00 $104.00

$358.56 $18,645 .12

4x6 Mats- 240 Total' 3x5 Mats- 63 Total

3x10 Mats- 1 Total

Spring hill High

4x614 3x5 12

Spring Hill Middle 4x6 18 3x5 3

Spring Hill Elementary

4x6 6 3x5 3

Marvin Wright 4x6 12

3x5 6

Hampshire 15 4x6 8 3x5

JE Woodard 8 4x6 6 3x5

Brown Elementary 4x6 4 3x5 3

Columbia Central High Under construction Principle thinks 30 4x6

EA Cox Middle 10 4x6 mats 2 3x5 mats

Highland Park 5 4x6 3x5 2

Riverside Elementary 4x6 7 3x5 2

Mt Pleasant High 16 4x6 1 3x10 or 2 3x5

Maury Co - Mat Service

Randolph Howell Elementary 13 4x6 mats 3 3x5 mats

Mt Pleasant Middle 13 4x6 mats

Mt Pleasant Elementary 10 4x6 mats 6 3x5 mats

Santa Fe ll 4x6 mats 5 3x5 mats

McDowell 4x6 12 mats

Baker 5 4x6 3 3x5

Whithorne Middle He asked for 20 4x6 mats 4 3x5 mats.

Culleoka Unit School ll 4x6 mats 5 3x5 mats



(931) 388-8403

MEMORANDUM

TO:

FROM:

DATE:

RE:

Board of Education

StanJ. Breeden ~ Assistant Superin~rldent of Operations

August 11, 2016

Purchase Over $10,000.00 Bid #17-011 - Bleacher Inspections

. Scott A. Gaines Assistant Supedntendent of Schools

Stan J. Breeden Assistant Supenntendent of OperabiJns

I hereby recommend approval of contracting the services of Bleachers and Seats to perform annual bleacher and grandstand inspections at school facilities system-wide in the grand total annual amount of $10,000.00 using cooperative purchasing with Williamson County School RFP #969. The funds are available in in Fund 141 Operation of Plant funds.

P.ducating every cfii{c[ for £1 PP, f

Attachment 8

BLeACHERSANOSEATS~ -------- Prorcsslonol, Accurate, On -T lma 1283 3rd Avenue South

ESTIMATE

Nashville, TN 37210 615-419-8246 www.BleachersandSeats.com

ADDRESS Dave Hall and Larry Brown Maury County Public Schools 501 West 8th Street Columbia, TN 38401

ESTIMATE# TN1953 DATE 07/07/2016

JOB NAME Annual Inspections

ACTIVITY

From Williamson County Schools RFP#969-A 1 Annual Inspections, Maintenance and Minor Repairs for telescoping bleachers, outdoor bleachers, and grandstands. For High School indoor bleachers at Central High School, Mt Pleasant High School and Spring Hill High School

For Football Grandstands at Spring Hill High School , Mt Pleasant High School and Spring Hill Middle School

For Middle School indoor bleachers at Cox Middle School, Mt Pleasant Middle School, Spring Hill Middle School (excluding Witthorne MS which was inspected 1-1-16)

For Elementary School indoor bleachers at Baker ES, Brown ES, Highland Park ES, Howell ES, McDowell ES, Mt Pleasant ES, Riverside ES, Spring Hill ES, Wright ES and HO Porter (excludes Woodard ES which does not have bleachers)

For Unit School indoor bleachers at Culleoka Unit School, Hampshire Unit School and Santa Fe Unit School (using Middle School pricing since these are k-12)

QTY

3

3

3

10

3

RATE

600.00

600.00

600.00

300.00

600.00

AMOUNT

1,800.00

1,800.00

1,800.00

3,000.00

1,800.00

This estimate is valid for 90 days. TOTAL $10,200.00

Accepted By Accepted Date

'AMENDMENT NO. BA

FUND SUB FUND CATEGOR' OBJ COST CTR

141 7261 0 502

141 72610 399

MAURY COUNTY PUBLIC SCHOOLS BUDGET AMENDMENT

IDATE ~REPARED 08/05116

APPROPRIATION OR REVENUE

LDC DESCRIPTION DEBIT CREDIT

BLDG/CONTENT INS 10,200.00

OTHER CONTRACTED SERVICE 10,200.00

TOTAL 10,200.00 10,200.00

TO AMEND OPERATTION OF PLANT BUDGET IN ORDER TO CONTRACT ANNUAL BLEACHER INSPECTIONS

DATE

DATE

l"''om COUN>Y CO•"""o"'"

REVISED: 08/01/12

Page 1 of 1



(931) 388-8403

MEMORANDUM

TO: Board of Education

FROM: Stan J. Breeden ~ Assistant Superinteu'd;nt of Operations

DATE: August 11, 2016

RE: Third Party Facility Construction/ Alteration Procedures


Stan J. Breeden Assistant Superintendent of Operab"ons

The Facilities Operations and Maintenance Departments recommends the attached procedures for third party construction/alteration of school facilities . This procedure is borrowed with permission from the Clarksville-Montgomery County School District. While procedures do not require the approval of the board, we are requesting a vote of affirmation from the Zoning and Facilities Committee as this is a significant change in operating procedure.

P,ducating every cfii[c[ for £1 PP, f

Attachment 9

THIRD PARTY FACILITY CONSTRUCTION/ALTERATION PROCEDURE Maury County Public Schools

09/01/2016 Page 1 of 5

1.0 SCOPE:

1.1 This procedure outlines the process for request and approval of construction/alterations of facilities to MCPS property by a non-contracted third party.

2.0 RESPONSIBILITY:

2.1 Assistant Superintendent of Operations

2.2 Construction Manager

2.3 Principals/Assistant Principals

3.0 APPROVAL AUTHORITY:

3.1 Assistant Superintendent of Operations

4.0 DEFINITIONS:

4.1 (MCPS ) Maury County Public Schools

5.0 PROCEDURE:

5.1 A proposal with the project description must be submitted to the MCPS Operations Department for review. The proposal must include the following:

5.1.1 Letter from the building principal or assistant principals, where there is no principal, requesting alteration to facility or campus, and describing the proposed use of new structure or alteration to existing structure to include:

5.1.1.1 A drawing of the proposed structure or modification with overall dimensions and site location map,

5.1.1.2 Purpose of the project,

5.1.1.3 Timeline of the project,


09/01/2016 Page 2 of 5

5.1.1.4 Financing of the construction,

5.1.1.5 Maintenance plan for the finished project, and a

5.1.1.6 Certificate of Incorporation of the group, if applicable.

5.2 The proposal is reviewed for utility conflicts, and their effect on MCPS systems to ensure that the project meets overall goals of school system and future plans for the site.

5.2.1 If proposal does not include 5.1.1.1 through 5.1.1.6, and/or there are utility conflicts, and/or it does not meet overall goals of MCPS and/or future plans for the site the proposal is returned to the requestor with an explanation.

5.3 Proposal is approved by the Operations Department. Project recommendation letter from the Assistant Superintendent of Operations or Construction Manager is attached to the packet and presented to the School Board.

5.3.1 If the proposal is accepted, then a “Conditional Approval” is issued by the Operations Department. A “Conditional Approval” is not issued in every case. The issuance of a “Conditional Approval” depends on the scope of the project and the level of complexity and may not be required when all of the following requirements can be met. The third party may proceed in obtaining the following requirements:

5.3.1.1 Plans must be designed by a licensed architect or engineer, if building will be used for graded activities or construction cost will be greater than $10,000, or if the area will exceed 5,000 square feet.

5.3.1.2 Operations Department is provided a copy of any and all plans.

5.3.1.3 Building design must follow Tennessee Fire Regulations, Building Codes and Disabilities Act guidelines (ramps, door sizes, etc.).

5.3.1.4 Building space will be adequate to the number of people it will serve, and for the types of activities.

5.3.1.5 If the construction or modification is not performed by a licensed contractor then the parties performing the work are required to


09/01/2016 Page 3 of 5

sign a waiver (ref. indemnifying and holding MCPS harmless and provide a copy of an adequate insurance policy, adequacy to be determined by the Operations Department, that covers damages to existing structures, accidents and personal injuries during construction and/or;

5.3.1.6 Construction must be performed by licensed and insured contractor

for projects of $25,000 or greater.

5.3.2 If the proposal is not accepted, it is returned to requestor with explanation.

5.4 Requirements are met and proposal goes on for final review by the Operations Department.

5.4.1 When required, the proposed project is submitted by the designer to the

Tennessee State Fire Marshall or other governing agencies for review and approval.

5.4.2 Once approved, the third party may obtain a building permit and a “Final

Approval and Notice to Proceed” is issued by the Operations Department.

5.4.3 If requirements are not met, proposal goes back to requestor for revisions.

5.5 An agreement between MCPS and the proposing group is signed.

5.5.1 If disapproved, proposal goes back to group for revisions and notification is made to level supervisor.

5.6 Upon completion, structure must pass Fire Safety Inspection and any other

building inspections required from the city or county. It is the responsibility of the third party to ensure compliance.

NOTE: In the event that a Third Party has begun construction on a project and

is unable to complete the project for any reason within the time frame agreed upon, or does not meet the requirements as per approved design, MCPS Operations Department possesses the right to remove, demolish, or take any other action the Operations Department deems appropriate.


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6.0 PERFORMANCE MEASURES:

6.1 Number of Third Party projects completed per school, per year.

7.0 INTERACTIONS:

7.1 Schools, PTO’s, TN Fire Marshall, Contractors, Maintenance Department, booster clubs, athletic associations, and any other persons having a vested interest in the project.

8.0 ASSOCIATED DOCUMENTS:

8.1 MCPS Construction/Alteration Agreement

8.2 MCPS Third Party Waiver

8.3 Project Proposals

9.0 RECORD RETENTION TABLE:

Identification Storage Retention

Disposition Protection

Inspection Records Operations Office Indefinitely

Permanent Secured building

Construction/ Alteration Agreement

Operations Office Indefinitely

Permanent Secured Building

Third Party Waiver Operations Office Indefinitely

Permanent Secured Building

1/21/13, Rev. B FAC-F002 Page 1 of 1

THIRD PARTY FACILITY CONSTRUCTION/ALTERATION AGREEMENT

I/we the undersigned have read, understand and agree to follow Third Party

Procedure

Signature Date

Signature Date

Signature Date

MCPS

Facilities / Signature Date

Level Director / Signature Date

Director / Signature Date

09/01/2016 Page 1 of 2

WAIVER, RELEASE, ASSUMPTION OF RISK, AND INDEMNIFICATION (To be used in conjunction with FAC-P004)

In consideration of me being permitted to participate in any way with the “Activities” involved in construction or modification as detailed in the Maury County Public Schools (Hereinafter “MCPS”) Procedure on property owned, leased, or under general supervision of MCPS, I agree:

1. I understand the nature/dangers of any activities surrounding or having to do with

the construction/modification and believe that I am qualified to participate in such Activity. I further acknowledge that I am aware the activities will be conducted on grounds open to the students and employees of MCPS during the Activity. I further agree/warrant that if at any time I believe conditions to be unsafe, I will immediately cease further participation in the Activity.

2. I FULLY UNDERSTAND that: (a) Construction Type Activities surrounding the

construction/modification of facilities on MCPS property may involve risks and dangers of SERIOUS BODILY INJURY, INCLUDING PERMANENT DISABILITY, PARALYSIS AND DEATH (“Risks”); (b) these Risks and dangers may be caused by my own actions, or inaction’s, the actions or inaction’s of others participating in the Activity, the condition in which the Activity takes place. Or THE NEGLIGENCE OF THE “RELEASEES” NAMED BELOW; (c) there may be other risks and social and economic losses either not known to me or not readily foreseeable at this time; and I FULLY ACCEPT AND ASSUME ALL SUCH RISKS AND ALL RESPONSIBILITY FOR LOSSES, COSTS, AND DAMAGES, INCLUDING PROPERTY DAMAGE, PERSONAL INJURY AND DEATH incurred as a result of my Participation in the Activity.

3. I HEREBY RELEASE, DISCHARGE, COVENANT NOT TO SUE, AND AGREE TO

INDEMNIFY AND SAVE AND HOLD HARMLESS THE MAURY COUNTY PUBLIC SCHOOLS, their unions, clubs (sports and otherwise), respective administrators, board members, faculty, agents, officers, volunteers, and employees, other participants, and if applicable, any county employees, sponsors or advertisers.(each considered one of the “Releasees” herein) from all liability, claims demands, losses, or damages on my account caused or alleged to be caused in whole or in part by the negligence of the “Releasees” or otherwise, including negligent rescue operations and further agree that if, despite this release, I or anyone on my behalf makes a claim against any of the Releasees named above, I WILL INDEMNIFY, SAVE AND HOLD HARMLESS EACH OF THE RELEASEES FROM ANY LITIGATION EXPENSES, ATTORNEY FEES, LOSS LIABILITY, DAMAGE OR COSTS ANY MAY INCUR AS THE RESULT OF ANY SUCH CLAIM.

09/01/2016 Page 2 of 2

I HAVE READ THIS AGREEMENT, FULLY UNDERSTAND IT’S TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT AND HAVE SIGNED IT FREELY AND WITHOUT ANY INDUCEMENT OR ASSURANCE OF ANY NATURE AND INTEND IT TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY TENNESSEE LAW AND ANY OTHER APPLICABLE LAW AND AGREE THAT IF ANY PORTION OF THIS AGREEMENT IS HELD TO BE INVALID THAT THE BALANCE, NOTWITHSTANDING, SHALL CONTINUE IN FULL FORCE AND EFFECT.

Signature Print Name

Date Project and Location

PARENTAL CONSENT AND INDEMNIFICATION AGREEMENT

I, the minor’s parent and/or legal guardian, understand the nature of the above referenced activities and the minor’s experience and capabilities and believe the minor to be qualified to participate in such “activity”. I hereby release, discharge, covenant not to sue and AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS each of the Releasees from all liability, claims, demands, losses, or damages on the minor’s account caused or alleged to have been caused in whole or in part by the negligence of the Releasees or otherwise, including negligent rescue operations, and further agree that if, despite this release, I, the minor, or anyone on the minor’s behalf makes a claim against any of the above Releasees, I WILL INDEMNIFY, SAVE AND HOLD HARMLESS each of the Releasees from any litigation expenses, attorney fees, loss liability, damage or cost any Releasees may incur as the result of any such claim.

Signature Print Name

Date Project and Location

Parent’s Signature Parent’s Print Name (If under 18)

Dr. Christopher J. Marczak Supedntendent

Maury County Public Schools 501 West 8 th Street, Columbia, TN 38401

(931) 388-8403

MEMORANDUM

TO:

FROM:

DATE:

RE:

Board of Education

Stan J. Breeden !i{? Assistant Superintendent of Operations

August 11, 2016

Key Control Procedures

Scott A. Gaines Assistant Superintendent of Sdlools

Stan J. Breeden Assistant Superintendent of Operab'ons

The Facilities Operations and Maintenance Departments recommends the attached procedures for assigning keys to district facilities . While procedures do not require the approval of the board, we are requesting a vote of affirmation from the Zoning and Facilities Committee as this is a significant change in operating procedure.

P,ducating every cliiUf for £JPP,f

Attachment 10

KEY CONTROL PROCEDURES Maury County Public Schools

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1.0 Purpose 1.1 The purpose of these procedures is to help protect the life, property, and security of

Maury County Public Schools (herein referred to MCPS) and all its occupants.

1.2 It shall serve as the framework by which all keys and access credentials will be managed, issued, duplicated, stored, controlled, returned, replaced, and accounted for by the Key Control Authority (KCA).

2.0 Enforcement

2.1. All keys remain the property of MCPS.

2.2. Keys that are no longer required for authorized purposes shall be returned to the Key Control

Authority for the facility.

2.3. No person or department shall knowingly receive, borrow, or possess any key for any space

without receiving permission from a person duly authorized to give permission to possess such

key.

2.4. No person shall knowingly alter, duplicate, copy, or make a facsimile of any key to a lock of a

facility building or property without receiving permission from the KCA.

2.5. To enforce effective key control, administrators may choose to impose a deposit for each key

issued.

2.6. Keyholders shall use assigned keys for access to authorized locks only.

2.7. Keyholders shall take measures to protect and safeguard any facility keys issued to them or in

their name.

2.8. Keyholders shall not loan their facility key(s).

2.9. Keyholders shall not use their key(s) to grant access to non-authorized individuals.

2.10. Keyholders shall not attempt in any manner to duplicate or alter facility keys in their

possession.

2.11. Keyholders shall immediately report any lost, missing, stolen or damaged keys.

2.12. Persons entering locked buildings or spaces are responsible for re-securing all doors and shall

not prop open any doors.

2.13. Individuals shall not store keys in desk drawers or other unsecured areas.

2.14. Violations of any of these enforcement policies may result in disciplinary action up to and

including dismissal.


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3.0. Key Control Procedures

3.1. Key Control Authority—“KCA”

3.1.1. Each MCPS Facility shall appoint a Key Control Authority with power and authority to:

3.1.2. Appoint or become a Key Control Manager to:

3.1.3. Implement, execute and enforce the key control policies and procedures.

3.1.4. Issue and return pre-assigned keys to that facility with proper documentation,

authorization, and transaction receipts.

3.2. Storage

3.2.1. Keys, credentials, and key records shall be stored in a secure condition (data) or location

(physical items) protected by lock and key or vault.

3.2.1.1. Keys shall be stored in a locked cabinet or container, in a secured area.

3.2.1.2. Key rings issued for temporary use shall be of a tamper resistant design so that

keys cannot be removed from the ring prior to return.

3.2.2. Keys stored in a non-centralized location:

3.2.2.1 Sequence locks release one key upon the insertion and trapping of another.

3.2.2.1.1 Allows remote issuance of master keys.

3.2.2.1.2 Permits fewer master keys to be issued on a permanent basis.

3.2.2.2. Emergency key storage boxes (Knox, Supra type).

3.2.2.2.1. Subject to local regulations and to protect against theft or

duplication, no master keys should be stored in these types of

containers.

3.2.2.3. Computerized key cabinets with access control and audit capability may be used

in remote locations for temporary key issuance.

3.2.3 Key records shall be stored in a secure location protected against fire and theft:

3.2.3.1 Bitting lists.

3.2.3.2 Authorization forms.

3.2.3.3 Key issuance and return records.

3.2.3.4. Data files shall be password protected and encrypted.


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4.0. Key Management Formats: The key management system shall be maintained in either a manual or

computerized format.

4.1 The manual format shall use card and index files to easily access, maintain, and cross-reference

information on:

4.1.1. Keys:

4.1.1.1. Blind code numbers.

4.1.1.2. Standard Key Coding Symbols (“SKCS”).

4.1.1.3. Key identity: serial, inventory, or sequence number.

4.1.1.4. Individuals with authority to issue for each key.

4.1.1.5. Temporary issue keys and key rings.

4.1.2. Keyholders:

4.1.2.1 Name, address, ID #, telephone, key deposit.

4.1.2.2. Authorized individual’s signature.

4.1.2.3. Optionally: signature, photo, PIN.

4.1.2.4. Key deposit (if any).

4.1.3. Locations:

4.1.3.1. Room number.

4.1.3.2. Door number.

4.1.3.3. Description or usage.

4.1.3.4. Departmental control.

4.1.3.5. Security level or access restrictions.

4.1.4. Hardware:

4.1.4.1. Lockset, exit devices, deadbolt.

4.1.4.2. Cylinder type.

4.1.4.3. Door closer.

4.1.4.4. Hinges.

4.1.4.5. Finish.

4.1.4.6. Protection plates.


09/01/2016 Page | 4

4.2. The computerized format shall use password protected and data encrypted software to easily

access, maintain, and cross-reference information on:

4.2.1. Keys

4.2.1.1. Blind code numbers.

4.2.1.2. Standard Key Coding Symbols (“SKCS”).

4.2.1.3. Key identity: serial, inventory, or sequence number.

4.2.1.4. Individuals with authority to issue for each key.

4.2.1.5. Temporary issue keys and key rings.

4.2.2. Keyholders

4.2.2.1. Name, address, ID #, telephone, key deposit.

4.2.2.2. Authorized individual’s signature.

4.2.2.3. Optionally: signature, photo, PIN.

4.2.2.4. Key deposit (if any).

4.2.3. Locations

4.2.3.1. Room number.

4.2.3.2. Door number.

4.2.3.3. Description or usage.

4.2.3.4. Departmental control.

4.2.3.5. Security level or access restrictions.

4.2.4. Hardware

4.2.4.1. Lockset, exit devices, deadbolt.

4.2.4.2. Cylinder type.

4.2.4.3. Door closer.

4.2.4.4. Hinges.

4.2.4.5. Finish.

4.2.4.6. Protection plates.


09/01/2016 Page | 5

4.3. Either format used shall allow a fully searchable cross-reference:

4.3.1. Keys x location(s).

4.3.2. Keys x keyholder(s).

4.3.3. Keyholder x keys.

4.3.4. Keyholder x location(s).

4.3.5. Location x key(s).

4.3.6. Location x keyholder(s).

4.4. All key records shall be kept current at all times and are to be considered high security and

confidential.

4.5. Records shall be securely stored (see “Storage”).

4.6. All transactions shall be recorded in a timely manner.

4.7. Standardized forms shall be used (see “Forms”).


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5.0. Procedures

5.1. Identifying Keys and Keying

5.1.1. All keys should only be marked with a blind code number that does not in any way

reflect its usage or level.

5.1.2. The use of standard key coding to mark cylinders or keys is not recommended.

5.1.3. Keys should not be marked M, MK, GMK, or GGMK to indicate level of keying.

5.1.4. All issued keys should contain an inventory or serial number that reflects the total

of keys issued and provides a unique identifier for every copy.

5.1.5. Keys should not be stamped with bittings.

5.2. Issuing Keys

5.2.1. All key orders should be properly authorized by an authorized signer, in addition to the

keyholder, before issuing.

5.2.1.1. Each key can have its own appropriate level of authorization.

5.2.1.1.1. Higher level keys may require higher levels of authorization.

5.2.2. Issue the proper level key to each individual granting only the appropriate level of

access.

5.2.3. Issue keys by need, not desire.

5.2.4. Require signature(s) on keyholder agreement:

5.2.4.1. Signature of keyholder.

5.2.4.2. Signature of authorizer.

5.2.5. Require photo ID.

5.2.6. Keys shall be issued by duration of need, not by term of employment.

5.2.7. Signature required by keyholder and authorizer.

5.2.8. Keys must be personally picked up, not mailed.

5.2.8.1. If necessary, keys may be delivered by courier or other return-receipt-required

certified carrier.

5.2.9. Keys shall be individually serialized or numbered.

5.2.9.1. Keys shall be identified by blind code numbers and serialized number.


09/01/2016 Page | 7

5.2.10. Individuals may be issued only one copy of each keyset.

5.2.10.1. Exception for approved multiple key holders.

5.2.11. The KCA shall establish key issuance authorization levels determined by the type of key.

The general rule shall be that an authorizer may only approve keys for spaces directly

under his/her control. In some cases, more than one authorizer may be required.

5.2.11.1. Types of keys:

5.2.11.1.1. Change keys.

5.2.11.1.2. Master keys.

5.2.11.1.3. Grand master keys.

5.2.11.1.4. Top master key.

5.2.11.1.5. Entrance key.

5.2.11.1.6. Control keys.

5.2.11.1.7. Mechanical/Maintenance keys.

5.2.11.1.8. SKD/Security keys.

5.2.12. Facility shall use standardized key deposits varying by keyholder type and by level of

key. For example, the deposit for a master key should be greater than that of a change

key.

5.2.13. Keys may not be duplicated or issued except through the KCA or authorized facility

locksmith.

5.2.14. Keys shall only be issued by a designated individual.

5.2.14.1. Exception: electronic key cabinets with audit control or sequence locks.

5.2.15. All keys should be tracked with a return due date and time, especially temporary issue

keys.

5.2.16. Shift keys or rings shall be returned at the end of every work shift.

5.2.17. Shift key rings shall be sealed and tamper evident.


09/01/2016 Page | 8

5.3. Returning Keys

5.3.1. All keys shall be returned to the issuing department by the authorized keyholder.

5.3.1.1. When keys are returned, any key deposit will be refunded and a key return

receipt shall be issued to the keyholder.

5.3.2. Found keys must be turned into the KCA.

5.3.3. Final paychecks, records, and/or transcripts may be held pending return of key(s).

5.4. Non-returned key procedure

5.4.1. A fee for lost or stolen keys shall be established.

5.4.1.1. In the event that facility keys are lost or stolen, it shall be standard procedure to

re-combinate immediately any cylinders accessible by the lost key(s).

5.4.1.2. All re-keying charges must be paid by department, individual, or company

responsible for losing the key.

5.4.1.3. Rekeying charges shall be determined by the number of locks operated by the

lost or stolen key(s).

5.4.1.4. If any individual has two or more separate incidents of lost, stolen, or non-

returned key violations within a one-year period, key privileges may be revoked.

5.5. Administration of the Master Key System

5.5.1. Update the key schedule and bitting lists as new codes and bittings are issued and used.

5.5.1.1. Send periodic updates to the cylinder manufacturer if factory control over the

key system will continue.

5.5.2. Cross keyed conditions should be minimized or avoided.

5.5.2.1. When cross keying is unavoidable, all cross keyed conditions should be fully

recorded.

5.6. Audits

5.6.1. Keyholder:

5.6.1.1. On at least an annual basis, the responsible department will determine that the

proper accountability of keys is being maintained by conducting random key

checks that sample the keys being carried by at least 25% of all departmental

keyholders.


09/01/2016 Page | 9

5.6.2. Key System:

5.6.2.1. It is recommended that, under normal circumstances, all keys and cylinders

should be changed, or at least evaluated for change, at intervals not exceeding

five years.

5.6.2.2. Perform periodic audits of key cutters to determine if unauthorized duplicate

keys can be obtained.

5.6.3. Reports shall be periodically generated and distributed by department with a written

response required to confirm the accuracy of the information being held.

5.7. Transfer/Temporary use

5.7.1. Keys shall not be transferred from one individual to another without proper

authorization and record keeping from the KCA.

6.0 Servicing

6.1. Cutting keys:

6.1.1. Only a MCPS-approved locksmith shall be permitted to cut keys.

6.1.2. All facility keys shall be cut on factory approved code cutting machines, not on

duplicating machines that trace from one key to another. Duplicating machines are less

accurate and can transfer wear or inaccuracy that worsens through generations of keys.

6.2. Pinning/re-combinating cylinders:

6.2.1. Shall only be performed by MCPS-approved locksmith department.

6.2.2. Shall be on the facility’s key system unless approved by.

6.2.2.1. Combinate to all appropriate levels of keying unless pre-approved.

6.2.2.2. SKD combinations must be pre-approved.

6.3. Installing locks:

6.3.1. Shall only be performed by facility-approved locksmith department.

6.3.2. Shall be on facility’s key system unless approved by.

6.4. Preventative maintenance shall be performed regularly to ensure proper operation of keys

and locks and to maintain security.

6.4.1. Worn keys shall be replaced to avoid breakage.

6.4.2. Worn or poorly functioning cylinders shall be replaced to maintain proper security.


09/01/2016 Page | 10

6.4.3. All facility key machines shall be checked and calibrated regularly, at least on a monthly

basis.

6.5. Locksmithing work shall only be performed by:

6.5.1. An in-house locksmith department, or

6.5.2. A facility-approved outside locksmith business.

KEY REQUEST FORM Maury County Public Schools

09/01/2016 Page | 1

(Use one form for each Individual only)

Name ______________________________________________________________________________ Employee

ID# _____________________________________ Phone _______________________

Key Symbol ___________

Mfg. __Falcon______________

Key Location(s)_____________________________________________________________________

Key Issue Agreement: In return for the loan of this key, I agree: 1) not to give or loan the key to others; 2) not to

make any attempts to copy, alter, duplicate, or reproduce the key; 3) to use the key for authorized purposes

only; 4) to safeguard and store the key securely; 5) to immediately report any lost or stolen keys; 6) produce or

surrender the key upon official request. I also agree that if the key is lost, stolen, or not surrendered when

requested a charge of $25.00 that reflects the cost of changing any and all locks affected will be assessed to me.

No keys will be reissued without paying this charge.

Signature _______________________________________________ Date____________

❏ Temporary Due Date_______________________________Issue

Type: ❏ Standard ❏ Reissue Reason ________________________________

Authorizer’s Signature Date:

Print Name: David K. Hall

KEY RETURN:

Title: Construction Manager

RETURN DATE: ________________ BY ___________

KEY NOT RETURNED:

❏ LOST ❏ STOLEN ❏ BROKEN ❏ OTHER

EXPLAIN CIRCUMSTANCES:

Phone __________________________________ RETURN REASON ___________________________


Maury County Public Schools 501 West 5 th Street, Columbia, TN 38401

(931) 388-8403

MEMORANDUM

TO:

FROM:

DATE:

RE:

Board of Education

StanJ. Breeden ~ Assistant Superintendent of Operations

August 11, 2016

Civil Site Design Proposal

Scott A. Gaines Assistant Supenntendent of Schools

Stan J. Breeden Assistant Supenntendent of Operations

I hereby recommend approval of contracting the services of Civil Site Design Group to perform the drainage analysis and plan preparation for storm/site drainage improvements at eight schools listed below in the amount not to exceed $66, 100.00:

Marvin Wright Elementary School Mt. Pleasant Elementary School Spring Hill High School Spring Hill Elementary School Riverside Elementary School Woodard Elementary School Highland Park Elementary School Culleoka Unit School

The funds are available in in Fund 141 Capital Projects funds .

P.ducating every cfii[c[ for£! PP, f

Attachment 11



(931) 388-8403

MEMORANDUM

TO: Stan Breeden

FROM: Dave Hall Construction Manager

DATE: Friday, August 5, 2016

RE: Civil Engineering services for Site and Storm drainage


Stan J. Breeden Assistant Superintendent of Operations

Our facilities assessment company, EMG, recommended several civil engineering studies at various schools for site drainage and storm drainage problems. Culleoka, Highland Park, Woodard, Riverside and SHES required a "site drainage" study. Marvin Wright, MPES & SHHS required a "storm drainage" study.

Engineering services fall under professional services and do not required us to go out for bid. We interviewed several civil engineering companies and are recommending Civil Site Design Group out of Nashville, TN. The total for the 8 studies is $60,000 + $6,100 (reimbursable items) = $66,100 .

I recommend approving funds for $66, 100 to Civil Site Design Group for these 8 studies.

P.ducating every cfii{c[ for £1 PP, f

Jeri Foutch

From: Stan Breeden Sent: To:

Friday, August 05, 2016 2:07 PM Jeri Foutch

Subject: FW: Maury Co. Schools - Drainage Improvements

Stan Breeden Assistant Superintendent, Operations Maury County Public Schools (931) 388-8403 x8133 I [email protected]

From: Dave Hall Sent: Friday, August 5, 2016 1:24 PM To: Stan Breeden <sbreeden@mauryk12 .org> Subject: Fwd : Maury Co. Schools - Drainage Improvements

See be low

Dave Hall Sent from my iPhone

Begin fo rwarded message :

From: Joe Haddix <[email protected]> Date: August 5, 2016 at 1:09 :13 PM CDT To: " 'dave.hall@mauryk12 .org"' <[email protected]> Cc: Rob Porter <[email protected]> Subject: Maury Co. Schools - Drainage Improvements

Dave,

As a follow up to our phone conversation earlier today I wanted to confi rm that we can perform the drainage improvement analysis and plan preparation for the eight (8) schools listed on our PSA for $60,000.00 plus and estimated re imbursable budget of $6, 100.00, for a total estimated budget of $66,100.00

We will update our PSA this weekend and send to you on Monday. Please let me know if you have any additional comments or questions during your review.

Joseph Haddix, P.E. Associate Principal

CIVIL· SITE DESIGN GROUP

630 Southgate Avenue - Suite A Nashville, TN 37203 615-248-9999 Office 615-403-9008 Mobi le 615-251-9575 Fax www.CIVIL-SITE.com

1

CIVIL SITE DESIGN GROUP

E N GI N EERS • P LANN ER S • LAND SC APE ARCH I TECTS

CIVIL•SITE DESIGN GROUP, P.L.L.C.

PROFESSIONAL SERVICES AGREEMENT

REVISED 7/14/2016 This agreement made as of July 5, 2016 between Maury County Public Schools (CLIENT) and Civil·Site Design Group, P.L.L.C. (CSDG) to perform professional services for the assignment described as follows:

Project: Maury County Public Schools

Description: Surveying/ Engineering Proposal for site drainage improvements for various schools in Maury Co.

I. PROFESSIONAL SERVICES: CSDG agrees to perform the following Basic Services under this contract:

1. Provide review of existing information on designed or asbuilt utilities/ drainage/ grading, etc. on all studied schools. Assume one day to review documents and copy for future use .. .. ... .. .. . .. .. .. . $900

2. Reproduction Cost . .. .. . . ... ... .. .. . . ..... .. . . .. . ... .. .. . . .. ... . .... . .. . . .. . ... ..... . ... .. . .......... . .. . . ... $200

II. COMPENSATION: The compensation to be paid to CSDG for providing the requested services shall be:

t8J Cost Plus in accordance with the rate schedule attached as Exhibit "A" including applicable reimbursables.

Estimated Fee $1,100

These fees do not include expenses incurred on tire project's behalf. Printing, plotting, courier service and mileage will be billed to the client at cost plus 15%. The client shall pay any submittal or review fees .

ill. EXCLUSIONS: The following items are not anticipated on this project; therefore they are excluded from our scope of services. If the client determines that any of these items are necessary, we are glad to revise this proposal to include them or provide them on a time required I hourly rate basis.

IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of I Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.

V. TERMINATION: The obligation to provide further services under this Agreement may be terminated without cause by either party upon ten (10) days written notice. On termination by either CLIENT or CSDG, CLIENT shall pay CSDG with respect to any services performed to the date of termination (including all reimbursable expenses incurred).

630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone• (615) 251-9575 fax

PROFESSIONAL SERVICES AGREEMENT Page 2 of 4

VI. REUSE OF DOCUMENTS: All documents including Drawings and Specifications prepared by CSDG pursuant to this Agreement are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by CSDG for the specific purpose intended will be at CLIENT's sole risk and without liability or legal exposure to CSDG; and CLIENT shall indemnify and hold harmless CSDG from all claims, damages, losses and expenses including attorney' s fees arising out of or resulting therefrom. Any such verification or adaptation will entitle CSDG to further compensation at rates to be agreed upon by CLIENT and CSDG.

VII . ACCESS TO THE SITE/JOBSITE SAFETY: Unless otherwise stated, CSDG will have access to the site for activities necessary for the performance of the services. Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client' s contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant's sub consultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor' s policies of general liability insurance.

VIII. INDEMNIFICATIONS: If any claim is brought against either the CLIENT or CSDG by any third party, relating in whole or in part to the negligence of the CLIENT or CSDG, each party shall indemnify the other against any loss or judgment, including attorneys ' fees and costs, to the extent that such loss or expense is caused by the party's negligence.

IX. INSURANCE: CSDG shall secure and endeavor to maintain such insurance as will protect CSDG from claims of negligence, bodily injury, death, or property damage which may arise from the performance of services under this Agreement.

X. RISK ALLOCATION: In recognition of the relative risks, rewards and benefits of the project to both the CLIENT and CSDG, the risks have been allocated such that the CLIENT agrees that, to the fullest extent permitted by law, CSDG's total liability to the CLIENT for any and all injuries, claims, losses, expenses, damages, or claim expenses arising out of this agreement from cause or causes, shall not exceed the amount of our fee or Fifty Thousand ($50,000) dollars, whichever is greater. This limitation shall apply regardless of the cause of action or legal theory pied or asserted.

XL DISPUTES RESOLUTION: It is agreed by both parties that all unsettled claims, counterclaims, disputes or other matters in question arising out of or related to this Agreement shall first be attempted to be resolved by mediation. This provision can be waived by the mutual consent of the parties or by either party if its rights would be irrevocably prejudiced by a delay in initiating arbitration or the right to file a lawsuit.

XII. OPINIONS OF CONSTRUCTION COST: Any opinion of probable construction cost prepared by CSDG represents CSDG's judgment as design professionals and is supplied for general guidance of the CLIENT. Since CSDG has no control over the construction marketplace, CSDG does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to CLIENT.

XIII. GOVERNING LAW: Unless otherwise specified within this Agreement, this Agreement shall be governed by the Law of the State of Tennessee.


Client Maury County Public Schools

By:

Title:

Date:

Address: -------------Address: 630 Southgate Ave., Suite A

Nashville TN 37203


Exhibit A

STANDARD CHARGES

Hourly Rate Basis

Classification Rate per Hour

Principal Engineer/ Planner $130 -$165

Professional Engineer $110 - $145

Graduate Engineer $100-$125

Designer or Technician $95 - $115

Planner $110-$135

Spec. Typist, Secretary, etc. $65

Landscape Architect $110 - $120

Average two member survey crew $100 -$130

CEI $85.00 - $95

Note that these hourly rates are subject to change on January 151 of each year. Projects that are subject to hourly rate fees shall use the hourly rates that are in effect at the time that the work is performed .

Outside services contracted for a specific project, such as professional and technical consultants, laboratory testing , reproduction , photography, etc., will be invoiced at the amount of the subcontractor's statement plus 15 percent.

Other expenses wh ich are properly chargeable to the work will be invoiced as follows :

a. Travel by company or private vehicle at the current IRS reimbursable rate.

b. In-house printing, reproduction, and photography charges at commercial rates .

c. Travel and living expenses for all personnel when required to be away from headquarters in connection with the work at cost.

Statements will be issued on a monthly basis.

Effective April 1, 2016


E N GI NE ERS • P L A N Nl: R S • L ANDSCAP E ARCH l lECTS




Project:

Location:

Marvin Wright Elementary

4 714 Derryberry Lane Spring Hill, TN 37174



1. Provide topographic field survey for approximately 1 acre for use in final design ... .. . . ... . .... .. ... $2,000 2. Provide final construction design of various improvements around campus as provided in Site

Evaluation study by EMG and meetings with Mr. Dave Hall. ............................... ... .. .. . .. .... $3,000 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) . .... ..... .. . .. ... . .... . . ... ..... .. . . ..... . .. .. . . ... .. ..... . ... .. .. .. . .. .. . .......... .. .. . . .. ... .. . . .. ......... $500 4. Provide Construction Administration on a part time as needed basis. (Assume 8 hours) .. . ....... .. $1 ,000 5. Printing and Mileage (estimated) ........................................ ... ... ... ..... ......... ..... .. .. . ... .. $300


~ Cost Plus in accordance with the rate schedule attached as Exhibit "A" including applicable reimbursables.

EstimatecLFee $6,800

These fees do not include expenses incurred on the project's behalf. Printing, plotting, courier service and mileage will be billed to the client at cost plus 15%. The client shall pay any submittal or review fees.

III. EXCLUSIONS: The following items are not anticipated on this project; therefore they are excluded from our scope of services. If the client determines that any of these items are necessary, we are glad to revise this proposal to include them or provide them on a time required I hourly rate basis.

• Geotechnical or Structural studies • Revisions to the site plans after the client has approved the preliminary layout, or

revisions to the plans due to the developer's budget constraints. • Utility locating

630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone· (615) 251-9575 fax


IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of I Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney' s fees, costs and expenses incurred by CSDG.

V. TERMINATION: The obligation to provide further services under this Agreement may be terminated without cause by either party upon ten (I 0) days written notice. On termination by either CLIENT or CSDG, CLIENT shall pay CSDG with respect to any services performed to the date of termination (including all reimbursable expenses incurred).


VII. ACCESS TO THE SITE/JOBSITE SAFETY: Unless otherwise stated, CSDG will have access to the site for activities necessary for the performance of the services. Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client's contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant' s sub consultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor' s policies of general liability insurance.

VIII. INDEMNIFICATIONS: If any claim is brought against either the CLIENT or CSDG by any third party, relating in whole or in part to the negligence of the CLIENT or CSDG, each party shall indemnify the other against any loss or judgment, including attorneys' fees and costs, to the extent that such loss or expense is caused by the party's negligence.



XI. DISPUTES RESOLUTION: It is agreed by both parties that all unsettled claims, counterclaims, disputes or other matters in question arising out of or related to this Agreement shall first be attempted to be resolved by mediation. This provision can be waived by the mutual consent of the parties or by either party if its rights would be irrevocably prejudiced by a delay in initiating arbitration or the right to file a lawsuit.




By: ::va.s~ Client Maury County Public Schools

Prin¢~ Title: Title:

Date: Date:

Address: -------------- Address: 630 Southgate Ave., Suite A

Nashville TN 37203


Exhibit A

STANDARD CHARGES

Hourly Rate Basis




Graduate Engineer $100-$125

Designer or Technician $95 -$115

Planner $110 - $135



Average two member survey crew $100-$130

CEI $85.00 - $95

Note that these hourly rates are subject to change on January 1 st of each year. Projects that are subject to hourly rate fees shall use the hourly rates that are in effect at the time that the work is performed .

Outside services contracted for a specific project, such as professional and technical consultants , laboratory testing, reproduction , photography, etc., will be invoiced at the amount of the subcontractor's statement plus 15 percent.

Other expenses which are properly chargeable to the work will be invoiced as follows :


b. In-house printing, reproduction, and photography charges at commercial rates. c. Travel and living expenses for all personnel when required to be away from headquarters in

connection with the work at cost.

Statements will be issued on a monthly basis .



E N G I N EE R S • P LA N N ER S • LAND SC A P E ARCH I TECT S



REVISED 7/14/2016 This agreement made as of July 5. 2016 between Maury County Public Schools (CLIENT) and Civil·Site Design Group, P .L.L.C. (CSDG) to perform professional services for the assignment described as follows:

Project:

Location:

Mt. Pleasant Elementary School

600 North Locust Street Mt. Pleasant, TN 38474



1. Provide topographic field survey for approximately 10 acres for use in final design ... . . . .. . . . ... ... $2,500 2. Provide final construction plans for various improvements and repairs around campus as provided in

Site Evaluation study by EMG and meetings with Dave Hall. . . .... . . ... . ... .. . . .. .. . .. . .. .. . . . . . . ... .... $2,500 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) ........ .... . . . . . . .. . . . . . ...... . . . . . . . ..... .. . . .... ..... . .... . ......... . ....... ...... . .. .......... . ........... .. $500 4. Provide Construction Administration on a part time as needed basis. (Assume 8 hours) .... .... . . . .. . $1,000 5. Printing and Mileage (estimated) ...... . . ..... ... . .. . . . . . . . .. . . . .. . .... . . . . . . .. . . .. . .... . . .. .. ... . . . .. . . . . . ... . $1,000


t8J Cost Plus in accordance with the rate schedule attached as Exhibit "A" including applicable reimbursables.

Estimated Fee $7.500

These fees do not include expenses incurred on the project's behalf. Printing, plotting, courier service and mileage will be billed to the client at cost plus 15%. The client shall pay any submittal or review fees .




630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone • (615) 251 -9575 fax


IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of 1 Yi% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.



VII. ACCESS TO THE SITE/JOBSITE SAFETY: Unless otherwise stated, CSDG will have access to the site for activities necessary for the performance of the services. Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client's contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant's sub consultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor's policies of general liability insurance.

VIII. INDEMNIFICATIONS: If any claim is brought against either the CLIENT or CSDG by any third party, relating in whole or in part to the negligence of the CLIENT or CSDG, each party shall indemnify the other against any loss or judgment, including attorneys' fees and costs, to the extent that such Joss or expense is caused by the party's negligence.








By:

Title:

Date:

Address:

:~•SITq;;;·

:::: Prin~¥& . l

Address: 630 Southgate Ave., Suite A

Nashville TN 37203

' . PROFESSIONAL SERVICES AGREEMENT Page 4 of 4

Exhibit A

STANDARD CHARGES

Hourly Rate Basis



Professional Engineer $110-$145

Graduate Engineer $100 - $125


Planner $110 - $135


Landscape Architect $110-$120

Average two member survey crew $100 - $130

CEI $85.00 - $95

Note that these hourly rates are subject to change on January 1st of each year. Projects that are subject to hourly rate fees shall use the hourly rates that are in effect at the time that the work is performed .


Other expenses wh ich are properly chargeable to the work will be invoiced as follows :


b. In-house printing, reproduction , and photography charges at commercial rates .





ENGI N EERS • P LANNl;R S • LANDS C APE AR C H I TEC l" S




Project:

Location:

Springhill High School

One Raider Lane Columbia, TN 38401



1. Provide topographic field survey for approximately 4.5 acres for use in final design ................. $3,000 2. Provide final construction design of various improvements around campus as provided in Site

Evaluation study by EMG and meetings with Mr. Dave Hall. . . . .. .. . ........ . . ... ... ..... . . .... .. ........ $3 ,000 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) ......... ...... . ... . .. . . . .. ...... .... . .......................... . ........... ......... .. . ... .. .. .. . . .... .. .. .. .. $500 4. Provide Construction Administration on a part time as needed basis. (Assume 8 hours) .. . .. . ...... $1,000 5. Printing and Mileage (estimated) ... ..... . . .. ........ ... . ..... .. ... .... .... .. .. . . ...... .. . . ...... .......... ... . $700


[gJ Cost Plus in accordance with the rate schedule attached as Exhibit "A" including applicable reimbursables.






630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone • (615) 251-9575 fax


IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of I Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney' s fees , costs and expenses incurred by CSDG.

V. TERMINATION: The obligation to provide further services under this Agreement may be terminated without cause by either party upon ten (I 0) days written notice. On termination by either CLIENT or CSDG, CLIENT shall pay CSDG with respect to any services performed to the date of termination (including all reimbursable expenses incurred).

VI. REUSE OF DOCUMENTS: All documents including Drawings and Specifications prepared by CSDG pursuant to this Agreement are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by CSDG for the specific purpose intended will be at CLIENT's sole risk and without liability or legal exposure to CSDG; and CLIENT shall indemnify and hold harmless CSDG from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle CSDG to further compensation at rates to be agreed upon by CLIENT and CSDG.




X. RISK ALLOCATION: In recognition of the relative risks, rewards and benefits of the project to both the CLIENT and CSDG, the risks have been allocated such that the CLIENT agrees that, to the fullest extent permitted by law, CSDG's total liability to the CLIENT for any and all injuries, claims, losses, expenses, damages, or claim expenses arising out of this agreement from cause or causes, shall not exceed the amount of our fee or Fifty Thousand ($50,000) dollars, whichever is greater. This limitation shall apply regardless of the cause of action or legal theory pled or asserted.






By: By:

Title: Title: Principal

Date: Date:


Nashville TN 37203


Exhibit A

STANDARD CHARGES

Hourly Rate Basis






Planner $110 - $135




CEI $85.00 - $95










ENGI N EERS • PLA NNl:R S • LANDSCAPE ARCHITECTS




Project:

Location:

Springhill Elementary School

5359 Main Street Springhill, TN 37174



1. Provide topographic field survey for approximately 4.5 acres for use in final design ................. $3,000 2. Provide final construction design of various improvements around campus as provided in Site

Evaluation study by EMG and meetings with Mr. Dave Hall. . . ... .... .... ......... ... .. ...... ... ....... .. $3,500 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) ............... . ........ ... ............... ....... . .. . ... ... .... .... .. .. . .... .. .. . . ....................... .. .... $500 4. Provide Construction Administration on a part time as needed basis. (Assume 8 hours) ............ $1 ,000 5. Printing and Mileage (estimated) .. . . .. ... .. . . ............ ................. ................ .... .. .. .. ..... ..... $650


[8J Cost Plus in accordance with the rate schedule attached as Exhibit "A" including applicable reimbursables.


These fees do not include expenses incurred on the project's behalf. Printing, plotting, courier service and mileage will be billed to the client at cost plus 15%. The client shall pay any submittal or review fees .


• Geotechnical or Structural studies • Revisions to the site plans after the client has approved~ the preliminary layout, or

revisions to the plans due to the developer's budget-constraints. • Utility locating

630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone • (615) 251-9575 fax


IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of l Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.

V. TERMINATION: The obligation to provide further services under this Agreement may be terminated without cause by either party upon ten (l 0) days written notice. On termination by either CLIENT or CSDG, CLIENT shall pay CSDG with respect to any services performed to the date of termination (including all reimbursable expenses incurred).


VII. ACCESS TO THE SITE/JOBSITE SAFETY: Unless otherwise stated, CSDG will have access to the site for activities necessary for the performance of the services. Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client' s contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant's sub consultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor's policies of general liability insurance.




XI. DISPUTES RESOLUTION: It is agreed by both parties that all unsettled claims, counterclaims, disputes or other matters in question arising out of or related to this Agreement shall frrst be attempted to be resolved by mediation. This provision can be waived by the mutual consent of the parties or by either party if its rights would be irrevocably prejudiced by a delay in initiating arbitration or the right to file a lawsuit.





By:

Title:

Date:


Nashville TN 37203


Exhibit A

STANDARD CHARGES

Hourly Rate Basis






Planner $110-$135




CEI $85.00 - $95


Outside services contracted for a specific project, such as professional and technical consultants, laboratory testing, reproduction , photography, etc., will be invoiced at the amount of the subcontractor's statement plus 15 percent.








ENGI N EE R S • PLANNE R S • LAND SC A P E ARCH I TEC TS




Project:

Location:

Riverside Elementary School

302 Carter Street Columbia, TN 38401



1. Provide topographic field survey for approximately 5 acres for use in final design . ... .. ....... . ... .. $4,000 2. Provide final construction plans for various improvements and repairs around campus provided in Site

Evaluation study by EMG and meetings with Dave Hall. ..... .... . . . .. ...... .. .... .. . .... . .. ............ $4,000 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) ... .. ...... ................................................... .. .... .... ... .. .. . . ... .. . ........ .... .. ....... ... $500 4. Provide Construction Administration on a part time as needed basis. (Assume~ hours) .... .. .. . .. .. . $1 ,000 5. Printing and Mileage (estimated) ................................ . .. ... . .. . ... .. ...... . .. . .. . ..... . .. . .. ... .. .. $1,000




These fees do not include expenses incurred on the project's behalf. Printing, plotting, courier service and mileage will be billed to the client at cost plus 15%. Tile client shall pay any submittal or review fees .

III . EXCLUSIONS: The following items are not anticipated on this project; therefore they are excluded from our scope of services. If the client determines that any of these items are necessary, we are glad to revise this proposal to include them or provide them on a time required I hourly rate basis.


revisions to the plans due to the developer' s budget constraints. • Utility locating

630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone· (615) 251-9575 fax


IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of 1 Yi% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.




VIII. INDEMNIFICATIONS: If any claim is brought against either the CLIENT or CSDG by any third party, relating in whole or in part to the negligence of the CLIENT or CSDG, each party shall indemnify the other against any loss or judgment, including attorneys ' fees and costs, to the extent that such Joss or expense is caused by the party's negligence.




' . PROFESSIONAL SERVICES AGREEMENT Page 3 of 4




By: By:

Title: Title:

Date: Date:

Address: Address: 630 Southgate Ave., Suite A

Nashville TN 37203

.. PROFESSIONAL SERVICES AGREEMENT Page 4 of 4

Exhibit A

STANDARD CHARGES

Hourly Rate Basis






Planner $110 - $135




CEI $85.00 - $95

Note that these hourly rates are subject to change on January 151 of each year. Projects that are subject to hourly rate fees shall use the hourly rates that are in effect at the time that the work is performed.




b. In-house printing, reproduction, and photography charges at commercial rates.





E N G I N EERS • PLA N N t;R S • LAND SC APE ARCH I TECTS



REVISED 7/14/2016 This agreement made as of July 5, 2016 between Maury County Public Schools (CLIENT) and Civil-Site Design Group, P.L.L.C. (CSDG) to perform professional services for the assignment described as follows:

Project:

Location:

JE Woodard Elementary School

207 Rutherford Lane Columbia, TN 38401



1. Provide topographic field survey for approximately 8 acres for use in final design .... .. .. .. . . . ... .... $4,000 2. Provide final construction design of various improvements around campus as provided in Site

Evaluation study by EMG and meetings with Mr. Dave Hall. ........ ... .. .. ................ ........ ...... $6,000 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) .. . .. .. . . ....... ... ........ ..... . .. . . .. .. .. .... . ... . . . . .. .. .. .. ... .. . . .. .... . .. . . . .. ...... . ........ .... ....... . $500 4. Provide Construction Administration on a part time as needed basis. (Assume 16 hours) . ... .. .. .. .. $2,000 5. Printing and Mileage (estimated) .. . . ....... . ..... ... .. . ... . .. . . ... ... . . . ... . .. ... . ... .. ... ... . .. . .... .. . .... .. $1,000






• Geotechnical or Structural Studies • Revisions to the site plans after the client has approved the preliminary layout, or




IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of 1 Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.












By: By:

Title: Title:

Date: Date:

Address: -------------- Address: 630 Southgate Ave .. Suite A

Nashville, TN 37203


Exhibit A

ST AN OARD CHARGES

Hourly Rate Basis





Designer or Technician $95-$115

Planner $110 - $135




CEI $85.00 - $95

Note that these hourly rates are subject to change on January 151 of each year. Projects that are subject to hourly rate fees shall use the hourly rates that are in effect at the time that the work is performed.


Other expenses which are properly chargeable to the work will be invoiced as follows:







E N G I N EE R S • PLA N NE R S • L ANDS C A P E ARC HI T t:. CTS




Project:

Location:

Highland Park Elementary

1606 Highland Avenue Columbia, TN 38401



1. Provide topographic field survey for approximately 4 acres for use in final design ... .... ... . . . . . .. ... $3,000 2. Provide final construction design of various improvements around campus as provided in Site

Evaluation study by EMG and meetings with Mr. Dave Hall.. ... . .... . .... . .... .... ... .. . . . . . ..... .. ... .. $3,000 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) .. .. .... . . ... ..... ... . . .. ... . . . . . . . . . .. . . .. . . ... .. .. .. .. . . .. .. ... . ............. . . .. . . . .. . . . . . . . ... . . . . .... .. ... $500 4. Provide Construction Administration on a part time as needed basis. (Assume~ hours) ..... . . . .... $ I ,000 5. Printing and Mileage (estimated) ....... . .. . .... . . .. . . . . .. . ... .. . . .. .. . . . . . . .... . . . . .. ... .. .. .. . ... .. .. . . . ... .. $750




These fees do not include expenses incurred on the project's beltalf. Printing, plotting, courier service and mileage will be billed to the client at cost plus 15%. The client shall pay any submittal or review fees .




630 Southgate Avenue, Suite A, Nashville, Tennessee 37203 (615) 248-9999 phone • (615) 251 -9575 fax


IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of I Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.












By:

Title:

:~: Prin~P2 Date:


Nashville TN 37203


Exhibit A

STANDARD CHARGES

Hourly Rate Basis





Designer or Technician $95- $115

Planner $110-$135




CEI $85.00 - $95










ENGI N EERS • PLANNERS • LANDSCAPE ARCH I TECTS



REVISED 7/14/2016 This agreement made as of July 5, 2016 between Maury County Public Schools (CLIENT) and Civil·Site Design Group, P.L.L.C. (CSDG) to perform professional services for the assignment described as follows :

Project:

Location:

Culleoka Unit School

1921 Warrior Way Culleoka, TN



1. Provide topographic field survey for approximately 5 acres for use in final design .. ..... ............ $4,000 2. Provide final construction design of various improvements around campus as provided in Site

Evaluation study by EMG and meetings with Mr. Dave Hall. ........... . .. ...... ...... .. ... .. . .... . ...... $3 ,500 3. Prepare Bid package and Assist with Project bidding (Assumes multiple projects Bid at one

time) .......... .. .. . ...... . .. . .. .............. .. ............ . . . ....... . .. . . .. . . ... .. ... .. ... .. . ... . .. .... . .. ...... .. $500 4. Provide Construction Administration on a part time as needed basis. (Assume 8 hours) ............ $1,000 5. Printing and Mileage (estimated) . .. .... . . . ... ... .. . ... ... . .. ... .... . .. .. ......................... .. .. .... .. ... $700


[8J Cost Plus in accordance with the rate schedule attached as Exhibit "A" including applicable reimbursables.








IV. PAYMENTS: Billings for services rendered will be made monthly and payment is due within thirty (30) days of receipt of invoice. Unless special arrangements are made, a finance charge of 1 Y2% per month will be added to unpaid balances more than thirty (30) days old. In the event it becomes necessary to employ an attorney to enforce collection of fees for services performed, Client shall be liable for reasonable attorney's fees, costs and expenses incurred by CSDG.



VII. ACCESS TO THE SITE/JOBSITE SAFETY: Unless otherwise stated, CSDG will have access to the site for activities necessary for the performance of the services. Neither the professional activities of the Consultant, nor the presence of the Consultant or its employees and sub consultants at a construction/project site, shall relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. The Consultant and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Client agrees that the General Contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in the Client's contract with the General Contractor. The Client also agrees that the Client, the Consultant and the Consultant's sub consultants shall be indemnified by the General Contractor and shall be made additional insureds under the General Contractor' s policies of general liability insurance.








By: :':•SI~ :~~: Prin;j( f~

l '


Title:

Date:

Address: Address: 630 Southgate Ave., Suite A

Nashville TN 37203

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Exhibit A

STANDARD CHARGES

Hourly Rate Basis






Planner $110-$135




CEI $85.00 - $95

Note that these hourly rates are subject to change on January 1st of each year. Projects that are subject to hourly rate fees shall use the hourly rates that are in effect at the time that the work is performed.








SchoolPre-K Lottery/Pilo

t

Pre-K Special Ed.

Total

Pre-KK 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL** # of No

Shows

#

Absent

#

Present Total

Baker Elementary School 425 20 13 33 64 62 60 57 61 304 0 5 299 0

Brown Elementary School 470 40 12 52 72 66 53 71 55 317 14 9 308 0

Highland Park Elementary School 385 20 20 54 53 47 52 69 275 0 0 275 0

Howell Elementary School 700 20 20 108 131 118 107 138 602 60 14 588 0

McDowell Elementary School 400 20 20 63 68 66 73 58 328 21 7 321 0

Mt. Pleasant Elementary School 600 29 18 47 90 106 81 86 108 471 20 5 466 0

Riverside Elementary School 570 40 40 81 97 65 76 80 399 32 4 395 0

Spring Hill Elementary School 740 38 38 101 98 106 99 114 518 3 9 509 0

Woodard Elementary School 700 14 14 96 93 97 107 103 496 21 5 491 0

Wright Elementary School 600 2 2 139 140 127 117 108 631 12 9 622 0

ELEMENTARY TOTALS 189 97 286 868 914 820 845 894 0 0 0 0 0 0 0 0 4,341

Cox Middle School 900 217 184 172 171 744 45 61 683 0

Mt. Pleasant Middle School 600 122 95 101 93 411 32 5 406 0

Spring Hill Middle School 1,000 222 222 216 226 886 60 26 860 0

Whitthorne Middle School 1,200 219 256 242 240 957 54 27 930 0

MIDDLE SCHOOL TOTALS 0 0 0 0 0 0 0 0 780 757 731 730 0 0 0 0 2,998

Central High School 1,500 413 277 297 299 1,286 74 38 1,248 0

Mt. Pleasant High School 500 111 106 102 62 381 9 6 375 0

Spring Hill High School 1,200 317 271 244 221 1,053 0 0 1,053 0

HIGH SCHOOL TOTALS 0 0 0 0 0 0 0 0 0 0 0 0 841 654 643 582 2,720

Culleoka Unit School 1,100 0 89 69 65 91 83 86 90 87 81 90 71 56 47 1,005 27 27 978 0

Hampshire Unit School 400 20 22 27 35 29 29 38 36 36 35 24 25 30 386 9 3 383 0

Santa Fe Unit School 740 12 2 14 41 40 38 37 44 43 40 59 49 50 46 51 40 578 13 8 570 0

UNIT SCHOOLS TOTALS 12 2 14 150 131 130 163 156 158 168 182 166 175 141 132 117 1,969

Northfield Academy 25 25 3 2 23 0

201 99 1,018 1,045 950 1,008 1,050 938 925 913 896 1,016 795 775 724 12,053 11,783

***ADDED PRE-K NUMBERS

300WITH PRE-K 12,353

Enrollment By School By GradeAugust 3, 2016

Sch

oo

l

Ca

pa

cit

y Grade

GRAND TOTAL

Updated 8/5/2016

Attachment 12

LOCATION

ENROLLMENT

EOY 2014/15

ENROLLMENT

1ST MO 2015/16

INCREASE/

DECREASE

ENROLLMENT

EOY 2015/16

INC/DEC FROM

14/15 to 15/16

ENROLLMENT

2016/17

8/3/2016

INC/DEC FROM

15/16 to 16/17

CAPACITY AT

CURRENT USE

% OF CURRENT

CAPACITY

BAKER ELEMENTARY 335 308 -27 313 -22 337 24 425 79.3%

BROWN ELEMENTARY 402 380 -22 388 -14 369 -19 470 78.5%

CENTRAL HIGH SCHOOL 1321 1,343 22 1,296 -25 1,286 -10 1,600 80.4%

COLLEGE HILL * * * * 85 N/A

COX MIDDLE 768 754 -14 723 -45 744 21 900 82.7%

CULLEOKA UNIT SCHOOL 959 980 21 993 34 1,005 12 1,100 91.4%

HAMPSHIRE UNIT SCHOOL 361 360 -1 360 -1 386 26 400 96.5%

HIGHLAND PARK ELEMENTARY 331 322 -9 334 3 295 -39 385 76.6%

HOWELL ELEMENTARY 511 619 108 644 133 622 -22 700 88.9%

McDOWELL ELEMENTARY 350 353 3 364 14 348 -16 400 87.0%

MT. PLEASANT ELEMENTARY 573 580 7 560 -13 518 -42 600 86.3%

MT. PLEASANT MIDDLE 448 413 -35 412 -36 411 -1 600 68.5%

MT. PLEASANT HIGH SCHOOL 345 375 30 360 15 381 21 500 76.2%

NORTH FIELD ACADEMY 26 30 4 7 -19 25 18 40 62.5%

RIVERSIDE ELEMENTARY 385 414 29 433 48 439 6 570 77.0%

SANTA FE UNIT SCHOOL 632 638 6 619 -13 592 -27 740 80.0%

SPRING HILL ELEMENTARY 542 562 20 583 41 556 -27 740 75.1%

SPRING HILL MIDDLE 797 810 13 815 18 886 71 1,000 88.6%

SPRING HILL HIGH 975 1,062 87 1,036 61 1,053 17 1,200 87.8%

WHITTHORNE MIDDLE 933 968 35 972 39 957 -15 1,200 79.8%

WOODARD ELEMENTARY 531 506 -25 507 -24 510 3 700 72.9%

WRIGHT ELEMENTARY 611 526 -85 546 -65 633 87 600 105.5%

TOTAL 12,136 12,303 167 12,265 129 12,353 88 14,955 82.0%

* Students at HOPSCH are counted in their home school enrollment.

MCPS - School Facility Capacity

8/5/2016

LOCATION

ENROLLMENT

EOY 2014/15

ENROLLMENT

1ST MO 2015/16

INCREASE/

DECREASE

ENROLLMENT

EOY 2015/16

INC/DEC FROM

14/15 to 15/16

ENROLLMENT

2016/17

8/3/2016

INC/DEC FROM

15/16 to 16/17

CAPACITY AT

CURRENT USE

% OF CURRENT

CAPACITY

Spring Hill

SPRING HILL ELEMENTARY 542 562 20 583 41 556 -27 740 75.1%

SPRING HILL MIDDLE 797 810 13 815 18 886 71 1,000 88.6%

SPRING HILL HIGH 975 1,062 87 1,036 61 1,053 17 1,200 87.8%

WRIGHT ELEMENTARY 611 526 -85 546 -65 633 87 600 105.5%

Total 2,925 2,960 35 2,980 55 3,128 148 3,540 88.4%

Columbia

BAKER ELEMENTARY 335 308 -27 313 -22 337 24 425 79.3%

BROWN ELEMENTARY 402 380 -22 388 -14 369 -19 470 78.5%

CENTRAL HIGH SCHOOL 1321 1,343 22 1,296 -25 1,286 -10 1,600 80.4%

COLLEGE HILL * * * * 85 N/A

COX MIDDLE 768 754 -14 723 -45 744 21 900 82.7%

HIGHLAND PARK ELEMENTARY 331 322 -9 334 3 295 -39 385 76.6%

HOWELL ELEMENTARY 511 619 108 644 133 622 -22 700 88.9%

McDOWELL ELEMENTARY 350 353 3 364 14 348 -16 400 87.0%

RIVERSIDE ELEMENTARY 385 414 29 433 48 439 6 570 77.0%

WHITTHORNE MIDDLE 933 968 35 972 39 957 -15 1,200 79.8%

WOODARD ELEMENTARY 531 506 -25 507 -24 510 3 700 72.9%

Total 5,867 5,967 100 5,974 107 5,907 -67 7,435 79.4%

Mt. Pleasant

MT. PLEASANT ELEMENTARY 573 580 7 560 -13 518 -42 600 86.3%

MT. PLEASANT MIDDLE 448 413 -35 412 -36 411 -1 600 68.5%

MT. PLEASANT HIGH SCHOOL 345 375 30 360 15 381 21 500 76.2%

Total 1,366 1,368 2 1,332 -34 1,310 -22 1,700 77.1%

Unit Schools

CULLEOKA UNIT SCHOOL 959 980 21 993 34 1,005 12 1,100 91.4%

HAMPSHIRE UNIT SCHOOL 361 360 -1 360 -1 386 26 400 96.5%

SANTA FE UNIT SCHOOL 632 638 6 619 -13 592 -27 740 80.0%

1,952 1,978 26 1,972 20 1,983 11 2,240 88.5%

NORTH FIELD ACADEMY 26 30 4 7 -19 25 18 40 62.5%

TOTAL 12,136 12,303 167 12,258 122 12,353 95 14,955 82.0%

* Students at HOPSCH are counted in their home school enrollment.

MCPS - Enrollment by Area

Documents

MAURY COUNTY BOARD OF EDUCATION · MAURY COUNTY BOARD OF EDUCATION ZONING AND FACILITIES COMMITTEE AGENDA HORACE O. PORTER SCHOOL AT COLLEGE HILL 6:00 P.M., August 11, 2016 I. Call