MARLBORO CENTRAL SCHOOL DISTRICT SUITE 100 MILTON, NY …€¦ · Sealed proposals may be mailed or hand-delivered only. No proposals will be accepted via email or fax. Submit in

MARLBORO CENTRAL SCHOOL DISTRICT

21 MILTON TURNPIKE

SUITE 100

MILTON, NY 12547

RFP-MCSD-01-2020

REQUEST FOR PROPOSALS FOR:

IMPLEMENTATION OF DISTRICT-WIDE

ENERGY CONSERVATION MEASURES

ON A PERFORMANCE CONTRACTING BASIS

PROPOSAL DUE DATE:

August 22, 2019 at 3:00 pm

Request for Proposals for Energy Performance Contract at Marlboro Central School District

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TABLE OF CONTENTS

I. PROJECT NOTICES 4

II. INTRODUCTION AND BACKGROUND 5

III. REQUIRED PROCEDURES 6

IV. GENERAL INFORMATION 9

V. THE SELECTION PROCESS 18

VI. RFP PROCEDURES 21

VII. PROPOSAL FORMAT AND CONTENTS 22

APPENDIX A: District Information

APPENDIX B: Minimum Standard Contract Clauses

APPENDIX C: New York State Energy Law

APPENDIX D: Chapter 436 of the Laws of 1997, Sections Relevant to School Districts and BOCES Energy

Performance Contracts

APPENDIX E: Codes, Rules and Regulations of the State Of New York as applies to Energy Performance

Contracts


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NOTICE


NOTICE TO ENERGY PERFORMANCE SERVICE COMPANY FIRMS

The Marlboro Central School District (the “District”) is issuing this request for proposals (“RFP”) for the

selection of an energy service company (“ESCO”) to implement district-wide energy conservation measures.

Sealed proposals must be received at the District Office no later than August 22, 2019 at 3:00 pm. Late

proposals will be returned unopened. You are invited to submit a proposal in accordance with this RFP for

the following project:

IMPLEMENTATION OF DISTRICT-WIDE

ENERGY CONSERVATION MEASURES

ON A PERFORMANCE CONTRACTING BASIS AT


Sealed proposals may be mailed or hand-delivered only. No proposals will be accepted via email or fax.

Submit in a sealed opaque envelope one original and two copies of your proposal in the format provided

in this RFP to:

Mr. Patrick Witherow

Director of Business and Finance/Transportation

Marlboro Central School District

21 Milton Turnpike, Suite 100

Milton, NY 12547

In addition, please submit in a sealed opaque envelope one copy of your proposal to:

Daryl Mastracci, PE, LEED AP BD+C

CSARCH

445 Hamilton Avenue, Suite 1200

White Plains, NY 10601

Each proposal envelope cover must clearly state:

IMPLEMENTATION OF DISTRICT-WIDE ENERGY CONSERVATION MEASURES ON A PERFORMANCE

CONTRACTING BASIS AT MARLBORO CENTRAL SCHOOL DISTRICT

A pre-proposal review of the proposal requirements and walk-through of the facilities will be held at the

District Office located at 21 Milton Turnpike, Milton, NY on July 16, 2019 at 10:00am. Refer to Appendix A

for information on the District’s facilities. All prospective proposers are encouraged to attend the pre-

proposal review. Proposers interested in attending must confirm attendance by contacting Jackie Kitson at

845-236-5800 or [email protected]. Proposers must provide the number of attendees and

the full contact information for the person(s) attending the pre-proposal review.


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All questions and inquiries concerning this RFP must be submitted in writing no later than August 1, 2019.

Inquires will not be answered verbally. The District will issue an Addendum to address the written questions.

It is the responsibility of the Proposer to contact Daryl Mastracci at CSARCH, [email protected]

prior to the submittal deadline to ensure that the Proposer has received all addenda issued by the District.

The District reserves the right to amend this RFP for any reason, including based upon questions raised at

the pre-proposal review and/or received in writing during the proposal process. All Proposers will receive

the questions and answers in writing. If you have any questions concerning the RFP, please submit all

questions in writing to Daryl Mastracci at CSARCH, [email protected]. Phone calls will not be

accepted.

This RFP does not obligate the District to award a contract, pay any cost incurred in the preparation of a

proposal in response to the RFP, or to procure or contract for services. The project will be awarded based

on the best interest of the District. The District reserves the right to accept or reject any or all proposals

received as a result of this RFP, in whole or in part, to negotiate with all qualified Proposers, or to cancel the

RFP in part or in its entirety, if it is in the best interest of the District to do so. The District may select as the

successful Proposer that which, in the District’s sole discretion and with whatever modifications the District

and the Proposer mutually agreed upon, best meets the District’s requirements whether or not that proposal

is the lowest price. No Proposer shall have any legal, equitable, or contractual rights of any kind arising out

of its submission of a proposal.

All proposals are subject to the review and approval by the District’s legal counsel.


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Milton, NY 12547

PROPOSAL INSTRUCTIONS AND CONDITIONS

REQUEST FOR PROPOSALS FOR

IMPLEMENTATION OF DISTRICT-WIDE ENERGY CONSERVATION MEASURES

ON A PERFORMANCE CONTRACTING BASIS

I. PROJECT NOTICES

Please note that this RFP requires adherence to Chapter 436 of the Laws of 1997, as amended, and Section

155.20 of the Regulations of the Commissioner of Education, New York State Energy Law Article 9 as

amended and any other applicable local, state or federal, laws rules and regulations, which together include

four major provisions affecting energy performance contracts by school districts:

The amortization period for any financing of the Project shall not exceed the term of the energy

performance contract;

Building aid attributable to the Project is excluded in determining the cost savings under the energy

performance contract;

The ESCO must guarantee the recovery of contract costs, including financing from energy savings

over the term of the energy performance contract, which shall not exceed 18 years;

The development and approval of an energy performance contract (“EPC”) in compliance with

Section 9-103 of the Energy Law and the regulations promulgated by the Commissioner of

Education; and

Proposers shall be aware of and responsible for complying with all laws, rules, regulations and orders, as

amended, that affects the scope of work to be performed pursuant to this Request for Proposals.

The District reserves the right to waive any informality in any proposal and to change the quantity or delete

any item from the proposal. Any proposal submitted cannot be withdrawn for ninety (90) days subsequent

to the proposal due date.

By submitting a proposal, Proposers acknowledge that they are fully acquainted and familiar with the

conditions as they exist and the character of the operations to be carried out under the proposed contract,

and conduct on-site investigations as they deem fit so that the Proposer may fully understand the facilities,

difficulties and restrictions affecting the execution of the work under these specifications. Failure to examine

the project specifications, requirements, or to visit the facilities before proposing shall in no way relieve the

Proposer from any obligations with respect to the performance of the proposed audit, contract, and the

work therein as identified in this RFP.

Failure to complete and to follow the RFP format provides grounds for disqualification.


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As with any capital construction project, the Proposer should contact the Office of Facilities Planning at the

State Education Department and/or NYSERDA for guidance and requirements on the development and

implementation of an energy performance contract.

II. INTRODUCTION AND BACKGROUND

The objective of this RFP is to solicit proposals for a project to assist the District in becoming as energy

efficient as possible through the implementation of District wide energy conservation measures and optimal

operation and maintenance procedures. The District wishes to implement the proposed comprehensive

energy project on an energy performance contract basis. (see State Energy Law, Article 9, attached as

Appendix C). Only projects which have a return on investment of 18 years or less, reduce real energy

consumption, and are funded under International Performance Measurement and Verification Protocol

(IPMVP) guaranteed performance basis will be considered.

The Project Goals should include a comprehensive range of energy conservation measures and services to

include, but are not limited to: (1) improving comfort conditions of indoor environment and indoor air

quality; (2) replacing and/or upgrading old and/or inefficient systems to reduce energy and water

consumption associated with heating, ventilation, and air conditioning system, lighting system, building

envelope, domestic hot water system, and other energy and water using devices; (3) improving utilization

of technology; (4) upgrading air conditioning systems where applicable; (5) collecting and managing

building/facility information in “real time”; (6) minimizing financial and technical risk; (7) establishing current

base usage for energy (gas and electricity); (8) reducing energy usage; (9) maximizing positive cash flow to

the District; (10) personalized proactive maintenance and service programs and personalized staff training,

(11) the work associated with monitoring and verifying project savings and the study and/or design of the

subject work, (12) implementing renewable energy initiatives and (13) conducting an energy grade audit of

District facilities.

Marlboro CSD is planning to upgrade their schools consistent with 21st century learning environments. The

District’s top priorities are student health, comfort and security. On a facilities level, this means providing

proper ventilation, heating, cooling and lighting. To ease future maintenance on controls infrastructure, the

District will not be installing closed-protocol, proprietary controls.

Under this solicitation, it is expected that only one ESCO will be selected to perform all of the work for the

District. The District will consider energy performance contract proposals based on either a guaranteed

savings agreement or a shared savings agreement. For either form of agreement, Section 9-103(2) of the

Energy Law requires an executory clause under which payments are subject to annual appropriations. The

savings or guarantees provided by the selected ESCO shall fully offset the project costs for the District.

It is currently planned that the District will purchase, finance, and own any new equipment installed in this

Project. The District reserves the right to consider its options relative to the purchase, finance, and ownership

of any new equipment installed. Proposals are expected to include the Proposer’s services in connection

with such arrangements. All services shall be stated separately. Proposers may wish to propose alternative

arrangements (as long as they are permitted under New York State laws and regulations) for acquisition,

financing, and ownership of such equipment.


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Proposals should include financing provided directly by the ESCO or through a third party. All guarantees

shall be first party guarantees with the ESCO as first party. Proposers must demonstrate how the project

proposed is guaranteed. District will only consider contract proposals based on a first party guaranteed

savings agreement. The firm proposing any guaranteed savings must directly maintain guarantee

liability. No third-party guarantees will be accepted. The District further reserves the right to finance

and/or refinance any energy performance contract, in part or in whole, as may be in the best interest of the

School District to obtain the lowest cost possible. Such determination shall be at the sole discretion of the

District.

III. REQUIRED PROCEDURES

Communication Between District and Proposer

All communications including questions to the District relating to this RFP shall be in writing to Daryl

Mastracci at CSARCH, [email protected]. Phone calls will not be accepted. CSARCH will provide

written answers to questions to all Proposers.

The District reserves the right to amend the RFP based on questions and issues raised prior to the Proposal

Due Date. The District will provide such amendments in writing to all Proposers.

Pre-Proposal Facility Access

Proposers will be given access to walk through the school facilities for gathering information and

conducting a preliminary assessment of the energy efficiency opportunities identified in this RFP and

available at the schools.

These surveys must be performed during hours when school is not in session or at times as mutually agreed

upon with district officials. Specific arrangements for facilities surveys can be made in writing by contacting

the District’s Representative, Lawrence Cavazza, Director of Facilities, Marlboro CSD, at

[email protected] or (845) 236-5805. Proposers must identify the number of individuals

who will be attending the survey, their name, and the contact information of the primary person.

Proposers must become fully acquainted and familiar with the conditions, as they exist and the character of

the operations to be carried out under the proposed EPC, and conduct on-site investigations as they deem

fit so that the Proposer may fully understand the facilities, difficulties operations, and restrictions affecting

the execution of the work under these specifications.

Proposal Submission

Proposals must be received on or before August 22, 2019 at 3:00 pm. Late proposals will be returned

unopened.


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Sealed proposals may be mailed or hand-delivered only. No proposals will be accepted via email or fax.

Submit in a sealed opaque envelope one original and ten (10) copies of your proposal in the format

provided in this RFP to:

Mr. Patrick Witherow

Director of Business and Finance/Transportation

Marlboro Central School District


Milton, NY 12547

In addition, please submit in a sealed opaque envelope one copy of your proposal to:

Daryl Mastracci, PE, LEED AP BD+C

CSARCH

445 Hamilton Avenue, Suite 1200

White Plains, NY 10601

Each proposal envelope cover must clearly state:

IMPLEMENTATION OF DISTRICT-WIDE ENERGY CONSERVATION MEASURES ON A PERFORMANCE

CONTRACTING BASIS AT MARLBORO CENTRAL SCHOOL DISTRICT

Proposer shall provide proposal security with the proposal, as required in Section IV (C.) herein

By submitting a proposal, Proposer shall warrant and represent that it has become fully familiar with the

Project and has examined the RFP and all information contained herein, including the conditions, as they

exist and the character of the operations to be carried out under the proposed EPC. Failure to examine the

project specifications, requirements, or to visit the facilities before proposing shall in no way relieve the

Proposer from any of its obligations with respect to the performance of the proposed EPC and the work

therein as identified in this RFP. No subsequent claims will be recognized for additional costs of labor,

materials, appliances, equipment, etc., or for difficulties encountered that could have been foreseen had

such an examination been made.

Proposal Review

The District plans to review all valid and timely proposals, using the evaluation criteria defined in Section V.

Failure to meet the minimum ESCO qualifications set forth in Section V and follow the Proposal format in

Section VII shall be grounds for disqualification. The District reserves the right to waive any informality in

any proposal and to change the quantity or delete any item from the proposal.

All proposals are subject to the review and approval by the District’s legal counsel.

Right to Reject Proposals

The District reserves the right to accept or reject any or all proposals received as a result of this RFP, in

whole or in part, to negotiate with all qualified Proposers, or to cancel the RFP in part or in its entirety, if it

is in the best interest of the District to do so.


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This RFP does not obligate the District to award a contract, pay any cost incurred in the preparation of a

proposal in response to the RFP, or to procure or contract for services. The District intends to award a

contract on the basis of the best interest of the District. The District may select as the successful Proposer

that which, in the District’s sole discretion and with whatever modifications the District and the Proposer

mutually agreed upon, best meets the District’s requirements whether or not that proposal is the lowest

price. No Proposer shall have any legal, equitable, or contractual rights of any kind arising out of its

submission of a proposal.

Modification or Withdrawal of Proposals

Any proposal may be withdrawn or modified by written request of the Proposer provided such request is

received by the District at the above address prior to the Proposal due date.

Architecture/Engineering Services

The ESCO will not be required to perform professional services that constitute the unlawful practice of

architecture or engineering. Instead, the ESCO shall cause such services, or any required certifications, to be

provided by the District’s Architect and Engineer of Record, CSARCH. CSARCH will develop and manage the

project for the District, and prepare and submit all necessary plans, specifications, and documents required

for review and approval by the New York State Education Department (NYSED), and for construction and

implementation of the project. The cost for these professional services and associated expenses shall be the

sole responsibility of the Energy Performance ESCO. Each Proposer must provide a schedule of their

payment to CSARCH.

Each Proposer must clearly indicate the design fees associated with their proposal, which will vary among

Proposers based on the complexity of their project. The District and the selected ESCO will work with

CSARCH to provide engineering services, state and NYSED submittal services, and engineering services

throughout the project development period as per the Energy Performance ESCO’s scope.

CSARCH shall be entitled to receive seven percent (7%) of the Construction Cost as approved by NYSED

and financed by the District for this project in accordance with the following schedule:

35% upon District signing contract with ESCO;

30% upon submittal of plans and specifications to NYSED;

15% upon approval of plans and specifications by NYSED; and

15% upon completion of construction.

At substantial completion of construction, the ESCO is required to issue payment directly

to the District for the final 5% of CSARCH’s fee. This amount shall be paid to CSARCH by

the District upon completion of their evaluation of the actual energy savings realized at the

conclusion of the first and second year of the Energy Performance ESCO’s guarantee

period. CSARCH will receive two (2) equal annual payments of 2.5% of its total fee in

connection with these services. Such payments shall be issued by the District to CSARCH

within thirty (30) days of the District’s receipt of CSARCH’s evaluation report.

Accordingly, the ESCO will be required to utilize and pay the full cost for the services of CSARCH, as a

representative of the School District. All payments to CSARCH by the ESCO shall be made within thirty (30)

days of the ESCO’s receipt of CSARCH’s invoice.


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CSARCH shall prepare and submit all necessary drawings, specifications and documentation to NYSED for

approval. All communications by and between the successful ESCO, CSARCH and NYSED shall be copied to

the District.

In addition to any other legal requirements, pursuant to the Regulations of the Commissioner of Education

concerning energy performance contracts, CSARCH shall certify that he or she is free from financial interest

in the EPC, and that full disclosure has been made to the District detailing all financial compensation

received by CSARCH from the ESCO.

The School District may elect to utilize the services of a Construction Manager to oversee and administer

the project on the District’s behalf. The District will elect, at a later date, whether to utilize a Construction

Manager or not.

The guaranteed savings from this project must cover the professional services fees of the District’s

professionals, including CSARCH and the Construction Manager, (if any).

IV. GENERAL INFORMATION

Proposals are requested for the provision of services for the reduction of energy consumption and for

maintenance and operational services on a performance contracting basis at school buildings and facilities

owned by the District. Specifically, the ESCO selected as a result of this RFP will be expected to meet the

following minimum requirements:

A. Project Parameters

Provide comprehensive energy services for buildings and facilities serving the District, including but not

limited to the following services, tasks and project requirements each of which must be addressed in the

Proposal:

Prepare a Comprehensive Energy Grade Audit.

Services in connection with the design and specification of equipment and systems to be used in

providing energy efficiency services.

Procurement and installation of new equipment and refurbishment of existing equipment. All new

and refurbished equipment must be consistent with the existing equipment at the District. In

addition, a basis of design describing the level of redundancy and automation to be incorporated

into the proposed power and/or heating plant improvements must be provided. Responders must

include an indication of the level of commissioning provided.

A list of all equipment that will become property of the District upon installation and upon

expiration of the contract. Describe all warranties that will become the property of the District and

explain how they will be transferred to the District. Provide Manufacturer’s cut sheets for each

proposed equipment installation measure.

An evaluation of the potential for incorporating renewable energy technologies for this project

including onsite electricity generation.

Commissioning of all new equipment, per 2015 IECC requirements.

A complete structural, including electrical capacity and operation review of the District’s buildings

to determine viability of retrofitting them with any proposed equipment, if necessary.


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A project implementation schedule, including expected construction schedule from beginning to

end, particular facility concerns such as scheduling and/or special facilities, expected number of

workers, chain of command, etc. Include estimated dates for preliminary design documents and

construction documents including design development drawings, construction drawings, basis of

design, outline specifications, and cost estimates.

Preventive and emergency maintenance and servicing of the equipment installed, through the

warranty period of the equipment. Provide a list of all maintenance services required for proposed

improvements. Include the frequency and estimated time necessary to complete each function. The

District’s facility staff normally performs routine maintenance on equipment and building systems.

If your Proposal contains additional maintenance services, state specifically how the cost and terms

would differ if all equipment and systems were maintained by (A) facility staff, or (B) your firm. The

District will not accept any measure that requires hiring additional maintenance staff unless

previously and specifically agreed to in writing.

A description and schedule for personalized training of staff.

Services in connection with arrangement of financing of the equipment.

Energy savings performance guarantees.

Identification of available financial incentives, rebates or rate reductions from companies supplying

gas, electricity, or transmission or distribution service for gas or electricity.

Completion and submission of all documentation necessary for obtaining a New York State

Education Department building permit.

Describe the assistance provided for the completion and submission of all documentation

necessary for obtaining state building aid.

Describe the assistance provided for the completion and submission of all documentation

necessary for obtaining available energy rebates and incentives.

The ESCO has the obligation to determine if hazardous material/waste will be disturbed or

handled/disposed of in performing the project. Hazardous material/waste includes, but is not

limited to, asbestos, lead paint, mercury and PCBs. If hazardous material/waste must be disturbed,

removed and/or remediated and/or or disposed of, describe the process that the ESCO utilizes.

ESCO must advise the District beforehand and perform such activities in accordance with all federal

and State regulations and pay for the cost of said activities out of the project savings. The ESCO

shall be solely responsible for all removal, remediation and disposal of hazardous material/waste

impacted by the scope of work included in this project, either directly or indirectly. The guaranteed

savings for the project must cover the costs for the removal, remediation and disposal of these

hazardous materials/wastes. A copy of the AHERA 3-year Reinspection, Management Plan will be

made available upon request. The ESCO shall indemnify and hold harmless the District from any

and all liability associated with the removal, abatement and/or disposal of hazardous materials.

Interest Rate shall be assumed to be 3.25%.

Discount Rate shall be assumed to be 3.25%.

Financing Term shall be assumed to be 15 years to coincide with State Aid payments if possible.

Debt service payments shall be assumed level for the entire 15-year term. Stepped or escalating

payments are not permitted. Note: State Aid is payable for a 15-year period only.

Provide in detail a confirmation of implementing IPMVP measurement and verification Option C

(M&V). Include a schedule of your cost of M&V per year for the term of the contract guarantee

period.


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Assume two percent (2%) annual inflation in current energy prices. However, any anticipated

escalation in annual costs should be identified and reflected in the cash flow.

No escalation of project costs, measurement and verification, and/or maintenance costs will be

permitted.

Identify and quantify available rebates and incentives. Subtract these from the total project cost to

determine the net project cost upon which lease terms and payments are based. Do not factor state

aid into this calculation.

In determining State Aid, do not include any project costs or energy conservation measures that

cannot achieve measured energy savings.

Baseline energy data should be based on the most recent school year available, i.e. July 1, 2018

through June 30, 2019. Data for other periods may be provided in this RFP for comparative

purposes. The ESCO will be required to reevaluate the project baseline at the start of construction

to reflect changes in the baseline year.

Actual baseline operation hours must be determined for each building and area in the District. All

baseline measurements, including operation hours, must be confirmed and approved by the District

in writing.

Assume one year of interest accrual for the construction period in your financial Pro-Forma.

Include Measurement and Verification (M&V) costs for 3 years as part of your proposal. M&V

methods must be in strict accordance with the North American Energy Measurement and

Verification Protocol (NAEMVP), March 1996. Indicate in your RFP response, the M&V Option being

employed for each measure. At no time may measures be simply noted as “stipulated savings.” The

project overall M&V Protocol used to reconcile the projects financial guarantee will be Option C

only, regardless of the M&V Option used for each individual measure.

Proposers should clearly state the cost of Option C M&V services for the three-year period.

Break out all proposed energy conservation measures (ECMs), noting savings and costs for each.

Payments for financing new equipment and the project must be level or lower for all finance years.

No escalating payments are permitted.

All proposals must be self-funding annually. All annual revenues must be greater than

annual costs.

Anticipated maintenance costs, and operations and maintenance (O&M) savings

associated with the implementation of this project shall be clearly identified and included

in the payback calculation.

All costs and fees associated with necessary testing and inspections, as a result of the

implementation of energy conservation measures, shall be the responsibility of the Energy

Performance ESCO.

B. Scope of Work

Identify the most effective measures that can be taken to reduce consumption and costs for heating,

cooling, ventilation, lighting, water heating and other energy uses in each facility. The proposal should

address consumption of all energy sources including gas and electricity. Measures may involve controlling,

modifying, adding or replacing equipment and systems. Establish consumption levels for all current services

as a baseline for measurement of savings. The District desires to undertake the largest possible project

without deficit or negative cash flow at any time during the project term, as opposed to a maximization of

cash flows.


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Per the District’s request, the technical strategies to be evaluated in proposals must include, but are not

limited to, the following (district-wide, unless otherwise noted):

Modernize all interior and exterior lighting.

Install lighting controls compliant with NYSED and state energy code requirements.

Modernize all aging heating systems.

Modernize all aging and non-functional ventilation systems.

Optimize all existing cooling systems.

Provide code-required ventilation in all spaces without it currently.

Replace all unit ventilators manufactured by companies’ no longer in business.

Provide code-required ventilation, airflow and associated controls in all kitchens.

Standardize a district wide energy management system incorporating digital controls, so that all

buildings shall be on the same energy management system platform.

Provide demand control ventilation where applicable.

Implement building envelope improvements where applicable.

Install water efficiency measures where possible.

All applicable codes and standards must be adhered to. Existing ventilation code requirements not met shall

be identified as such. Failure to do so may subject RFP submission to be non- complete.

Every district facility identified in this solicitation must be evaluated for any potential savings.

The District’s State Aid Ratio is 70.1%. The District may or may not seek voter approval for this energy

performance project to be eligible for an additional incentive state aid apportionment of 10% of approved

building expenditures. For the purposes of the proposal submission, all proposers shall utilize the aid ratio

of 60.1%.

Proposals shall guarantee recovery of contract costs from energy savings realized by the District during the

term of the energy performance contracts, which shall not exceed eighteen years.

C. Bonding and Insurance Requirements

Proposal Security

Each Respondent shall submit with its proposal assurance that its proposal will remain valid for at least

ninety (90) days after the proposal due date. Such assurance shall be equal to ten percent (10%) of the

total amount of the Project in Respondent’s proposal, and shall be in the following form:

A standard bid bond issued by a qualified insurer that has an A.M. Best rating of “secure” and

(A)(VII), or better, and is licensed in NY State, or

Cashier’s check drawn on a New York bank.

In the event the Proposer attempts to withdraw the proposal, or the ESCO fails to execute a contract within

the timeline provided in the RFP, the proposal security shall be forfeited as liquidated damages to the

District.


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Insurance Requirements

The Energy Performance ESCO, at its sole cost and expense, shall obtain and maintain throughout the term

of the Agreement the following insurance coverage whether the operations to be covered thereby are

through the ESCO or by a Subcontractor and/or Architect/Engineer or by anyone directly or indirectly

employed by any of them, or by anyone for whose acts any of them may be liable:

Workers’ Compensation and Disability:

Coverage Statutory

Extensions Voluntary compensation

Statutory Worker’s Compensation, Employer’s Liability and NYS Disability Insurance for all employees. Proof

of coverage must be on the approved specific form, as required by the NYS Worker’s Compensation Board.

ACORD certificates are not acceptable.

All states coverage employers

Employer’s liability - unlimited

Commercial General and Umbrella Liability

Coverage Occurrence using ISO occurrence Form CG 00 01 07 98 or later form

Limits per project General Aggregate - $2,000,000.00 on a per project basis/ $1,000,000.00 per

occurrence

Products - Completed/Operations - $2,000,000.00 Personal & Advertising Injury - $1,000,000.00

Fire Damage (any one fire) - $50,000.00

Medical Expenses (any one person) - $10,000.00

Umbrella - $10,000,000.00 (Excess coverage shall be on a follow form basis, excess amount required as per

the discretion of the District.)

Automobile Liability $1,000,000.00 per accident

(all vehicles owned, non-owned, borrowed, hired or non-hired)

A fully completed New York Construction Certificate of Insurance Addendum (ACORD 855 2014/15) must

be included with the certificates of insurance.

If this project requires the removal of asbestos and/or hazardous materials, ESCO shall provide hazardous

material liability insurance as follows:

$2,000,000 per occurrence/$2,000,000 aggregate, including products and completed operations. Such

insurance shall include coverage for the Energy Performance ESCO’s operations including, but not limited

to, removal, replacement enclosure, encapsulation and/or disposal of asbestos, or any other hazardous

material, along with any related pollution events, including coverage for third-party liability claims for bodily

injury, property damage and clean-up costs. If a retroactive date is used, it shall pre-date the inception of

the Contract. If motor vehicles are used for transporting hazardous materials, the ESCO shall provide

pollution liability broadened coverage (ISO endorsement CA 9948), as well as proof of MCS 90. Coverage

shall fulfill all requirements set forth herein and shall extend for a period of three (3) years following

acceptance by the District of the Certificate of Completion.


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Testing Company Errors and Omission Insurance

$1,000,000 per occurrence/$2,000,000 aggregate for the testing and other professional acts of the ESCO

performed under the Contract with the Owner.

Builder’s Risk Coverage Amount sufficient to replace the work; such amount to be approved by the District.

The ESCO shall require the District’s Architect/Engineer, compensated by the Energy Performance ESCO, to

maintain the following minimum insurance coverage:

The District’s Architect/Engineer shall maintain professional liability insurance (errors and

omissions) in an amount no less than $2,000,000, worker's compensation in amounts required by

law and general liability insurance (including owned, non-owned, and hired motor vehicles) in a

single limit amount of no less than $1,000,000.

Coverage shall be maintained without interruption from the date of commencement of the Work until the

date of final payment and termination of any coverage required to be maintained after final payment.

The insurance required to be procured by the ESCO shall be purchased from and maintained by an insurance

carrier licensed to do business in the State of New York, with an A.M. Best rating of “secured” or better. The

ESCO must submit insurance to the District for its approval prior to the commencement of any work.

All insurance coverage to be provided by the Energy Performance ESCO, subcontractors and the

Architect/Engineer shall include a cancellation notice to the District of at least thirty (30) days.

All insurance coverage to be provided by the ESCO shall name the District as an additional insured, on a

primary non-contributory basis. Likewise, the Architect / Engineer’s insurance coverage shall name the

District as an additional insured. Additionally, the insurance coverage to be provided by the ESCO shall state

that the Energy Performance ESCO’s coverage shall be the primary coverage for the Energy Performance

ESCO’s work.

In the event that any of the insurance coverage to be provided by the ESCO and/or Architect/Engineer to

the District contains a deductible, the ESCO shall indemnify and hold the District and the Architect/Engineer

harmless from the payment of such deductible, which deductible shall in all circumstances remain the sole

obligation and expense of the Energy Performance ESCO.

The ESCO acknowledges that its failure to obtain or keep current the insurance coverage required and/or

its failure to ensure that its subcontractors and/or Architect/Engineer maintain the required coverage,

shall constitute a material breach of contract and subjects the ESCO to liability for damages, including but

not limited to direct, indirect, consequential, special and such other damages the District sustains as a

result of such breach. In addition, the ESCO shall be responsible for the indemnification to the District of

any and all costs associated with the aforementioned lapse in coverage, including but not limited to

reasonable attorney’s fees.


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The ESCO shall require all subcontractors to carry similar insurance coverage and limits of liability as set

forth herein and adjusted to the nature of subcontractors' operations and submit same to the District for

approval prior to start of any work. In the event the ESCO fails to obtain the required certificates of

insurance from its Subcontractors and/or Architect/Engineer, and a claim is made or suffered, the ESCO

shall indemnify, defend, and hold harmless the District, its board, officers, agents or employees from any

and all claims for which the required insurance would have provided coverage. This indemnity obligation

is in addition to any other indemnity obligation that will be provided for in the Contract.

The ESCO assumes responsibility for all injury or destruction of the Energy Performance ESCO’s materials,

tools, machinery, equipment, appliances, shoring, scaffolding, false, and form work, and personal property

of Energy Performance ESCO’s employees from whatever cause arises. Any policy of insurance secured

covering the ESCO or Subcontractors leased or hired by them and any policy of insurance covering the

ESCO or Subcontractors against physical loss or damage to such property shall include an endorsement

waiving the right of subrogation against the District for any loss or damage to such property.

The District in good faith may adjust and settle a loss with the Energy Performance ESCO’s insurance carrier.

The ESCO waives all rights against the District, its board, officers, agents and employees for damages caused

by fire or other perils to the extent of actual recovery of any insurance proceeds under any insurance policy

procured or other property insurance applicable to the ESCO’s work.

Before commencement of its work, the Energy Performance ESCO, its Architect/Engineer, and its

subcontractors shall obtain and pay for such insurance as may be required to comply with the above

stated insurance requirements.

In the event that the Project involves removal of asbestos or other hazardous materials, the ESCO shall

coordinate any asbestos/hazardous material testing and sampling with the District’s Environmental

Consultant. All costs associated with such testing/sampling shall be the responsibility of the Energy

Performance ESCO.

Under no circumstances shall the successful ESCO limit its liability to the amount of its primary

comprehensive general liability policy limits.

The District is not responsible for any loss or damage whatsoever to property of the ESCO or

Subcontractors, including vandalism.


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Payment/Performance Bonds

The ESCO shall, prior to the commencement of construction, deliver to the District Performance and

Payment Bonds in a sum equal to the contract amount with sureties licensed by the State of New York and

satisfactory to the District, conditioned upon the faithful performance by the ESCO for the implementation

of the ECMs, such bonds to be in such form of AIA Document A310-2010, and shall contain such provisions

as are reasonably satisfactory to the District. The Performance and Payments Bonds shall apply to the

Installation Period. Such bonds shall not apply to the Assured Performance Guarantee. All bonds for this

Project shall be issued by a qualified insurer that has an A.M. Best Rating of “secure” or better and a Rating

of (A-)(VII) or better and is licensed in New York State. A rider including the following provisions shall be

attached to each Bond:

Surety hereby agrees that it consents to and waives notice of any addition, alteration, omission,

change, or other modification of the Agreement Documents. Such addition, alteration, change,

extension of time, or other modification of the Agreement Documents, or a forbearance on the part

of either the District or the ESCO to the other, shall not release the Surety of its obligations

hereunder and notice to the Surety of such matters is hereby waived.

Surety further agrees that in event of any default by the District in the performance of the District’s

obligations to the ESCO under the Agreement, the ESCO or Surety shall cause written notice of such

default (specifying said default in detail) to be given to the District, and the District shall have thirty

(30) days from time after receipt of such notice within which to cure such default, or such additional

reasonable period of time as may be required if the nature of such default is such that it cannot be

cured within thirty (30) days. Such Notice of Default shall be sent by certified or registered U.S. Mail,

return receipt requested, first class postage prepaid, to Lender and the District.

Energy Savings Guarantee Bond

In addition to the payment and performance bond described herein, the ESCO shall deliver to the District

an Energy Savings Guarantee Bond in an amount equal to 100% of the total cost of the guaranteed savings

during the 3-year Measurement and Verification (M&V) Period. The Energy Savings Guarantee Bond shall

be issued for the term of the M&V Period.

All costs for the bonds required herein shall be the sole responsibility of the Energy Performance ESCO.

D. Contract Financial Structure

Structure the terms of the District's obligation to pay for the services provided on a performance contracting

basis and submit a suggested performance contract and if necessary, ancillary agreements that specifically

meet the needs of the District. Proposers may substitute an example of an executed performance contract

with any ancillary agreements that would be the basis for negotiation of a contract with this District. All

contracts and ancillary documents are subject to the review modification and approval of the District’s legal

counsel and shall incorporate the terms and conditions of this RFP. Payments from the District to the ESCO

selected under the RFP must be based on guaranteed savings. Payments shall be made to the ESCO on a

progress-based schedule using AIA forms.


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Proposer’s attention is directed to Article 9 of the New York State Energy Law governing energy

performance contracting in connection with public buildings and facilities. All proposed energy

performance contracts and other financing arrangements proposed must be capable of being implemented

under the laws, rules and regulations of the State of New York.

Proposal shall list the costs for all (1) sub-contractors; (2) ESCO Project Management; and (3) overhead &

profit. Such costs shall be stated separately for each measure.

The savings guarantee must be integrated into the financing to guarantee coverage of all District costs each

year during the term of the contract, and for the entire Project. All annual shortfalls shall be payable to the

District. Any savings achieved by the District during installation shall be retained by the District. Surplus

savings in any year shall not be carried over to the subsequent year; all surplus savings shall be retained by

the District.

Each District building identified in Appendix A of this solicitation must be evaluated for any potential

savings. Appendix A also includes the square footage for each building. At the time of the pre-proposal

review or shortly thereafter, the District will provide copies of electric, gas or other utility bills as needed.

For proposal preparation, this may require up to two years of billing data. Proposers are expected to prepare

a baseline and usage profile from this information. Whenever possible, the District will make copies available

of mechanical and electrical drawings of the facilities under consideration. The District will provide written

information about any current construction projects under way or projects under consideration and any

proposed changes in use or occupancy at the pre-proposal meeting.

Upon review of proposals received in response to this RFP, the District expects to select a single ESCO to

conduct a Comprehensive Energy Audit of the facilities to verify that the estimates in the proposal are valid.

There shall be no charge to the District for the Comprehensive Energy Audit or any cost associated with the

Audit and the Report. If a viable project is identified, the District expects to negotiate a performance contract

through its legal counsel with the ESCO to provide for the implementation of the proposed Project. A two-

stage contract may be required, at the discretion of the District, to allow provision for approval of the plans

and specifications by NYSED prior to commencement of the equipment procurement and installation phase

of the Project.

E. Conditions to be Maintained

The following energy end use conditions must be maintained at the facility. Any efficiency measures

proposed must allow for the maintenance of these conditions, as well as comply with Code and all NYSED

requirements:

Minimum Temperature: Temperatures in occupied areas during the hours of 7:00 AM to 5:00 PM

must be maintained at no less than 70 degrees F during the heating season or during scheduled

activities.

Maximum Temperature: Temperatures in occupied areas requiring mechanical cooling during the

hours of 7:00 AM to 5:00 PM must be maintained at no more than 75 degrees F during the cooling

season (where air conditioning equipment is located), or during scheduled activities.

Indoor and Outdoor Lighting: NYSED and IESNA lighting level standards must be maintained.


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Air Changes/Ventilation Requirements: Within code at all times, including NYSED requirements,

International Mechanical Code, and ASHRAE standards for outside air ventilation.

Current ventilation code requirements not met by the existing systems and conditions shall be

identified as such. Failure to do so will subject proposal to be non-compliant.

The District reserves the right to increase or decrease the minimum and maximum temperatures provided

above.

V. THE SELECTION PROCESS

The District expects to undertake the selection process according to the following schedule:

Deadline for submission of proposals: August 22, 2019

Potential interviews with select Proposers: September 2019

Recommendation of ESCO to Board of Education for purposes of conducting the Comprehensive

Energy Audit (CEA): September - October 2019

A draft contract must be submitted to the District immediately upon the District formally

selecting the Energy Performance ESCO, to allow legal review to occur in parallel with CEA

development

Delivery of Final Comprehensive Energy Audit (CEA) is expected within ninety (90) days from

appointment for purposes of conducting the CEA.

Provisions must be made for off-hours and after hours work scheduling during the time that school is in

session, in accordance with the work and access rules included in the final contracts. The above schedule is

subject to modification as deemed necessary by the District. Notwithstanding, work will commence upon

approval of NYSED. The ESCO shall be required to perform its work with no interruption to the District’s

operations, including its administrative and business operations. Any work which will interfere with the

District’s operations and/or which is to be performed when the District’s facilities are in operation shall be

performed on evenings and weekends. Additionally, the ESCO shall conduct its work during hours that are

in compliance with federal, state, county, or local, laws, rules, regulations, codes, and ordinances. All costs

incurred by the District, including overtime costs for District personnel, to make the facilities available during

evening and weekends shall be borne by the Energy Performance ESCO. The District reserves the right to

determine what work will interfere with its operations and said determination shall be final. In addition, all

overtime must be pre-approved by the Assistant Superintendent for Business in writing.

Proposal Evaluation Criteria

Proposals will be evaluated and scored on the basis of the following criteria, which will be accorded the

relative weight indicated in parentheses; this evaluation information should be clearly demonstrated within

the submitted qualification proposal format.

To submit a proposal, the Proposer must meet the following minimum qualifications. The proposal must

establish how the ESCO meets the qualifications, including whether Proposer or one of its subcontractors

meets a particular qualification. If not met, the District reserves the right to reject a Proposer’s proposal.


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Minimum Qualifications

The following are minimum qualifications, and if not met, the District reserves the right to reject an Energy

Performance ESCO:

ESCO shall have a minimum net asset value in excess of $2,000,000.

ESCO shall have a branch office within one hundred fifty (150) miles of the District.

ESCO shall have been in business at least ten (10) years and shall demonstrate a history of

performance contracting for a minimum of 10 years.

The ESCO must be eligible to do business in the State of New York.

The ESCO must guarantee answering emergency calls within two (2) hours of the original call and

next day service for a routine service call.

The ESCO must have manufacturer-trained mechanics for the products being provided in the

response to the RFP.

ESCO must supply the Names & Contact Information of at least five (5) clients that have completed

a contract of similar scope within the past seven (7) years. Preference will be given to school districts.

ESCO shall demonstrate the financial ability to provide guarantees of energy savings (no third-party

insurance will be permitted) and a history of at least five (5) others guarantees and the dollar

amount.

Evaluation Points and Criteria

Proposals will be evaluated on the Proposer’s ability to align the goals of all stakeholders in responding to

stated District objectives over the life of the project. To ensure the attainment of these goals, all submissions

will be measured against the Net Present Value (NPV) of the proposed project.

CATEGORY SAMPLE CRITERIA POINTS

Company

25%

Design/Build Experience 10

Financial Strength 5

Project team Experience 10

Management

15%

Organization/planning/cost control/communication 5

Proposed implementation plan / scheduling 10

Technical

Approach

50%

Approach and overall methodology 10

Proposed improvement measures 40

Training

10% Quality and relevance of proposed training program 10

Total: 100


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All proposals will be evaluated by the District’s selection committee. The committee may decide to conduct

interviews with select proposers to clarify information provided in the proposals. The selection committee

will recommend an ESCO based on the overall Net Present Value (NPV) scoring and such other factors as

deemed to be in the best interest of the District.

Proposals will be evaluated and scored on the basis of the following criteria, which will be accorded the

relative weight indicated in parentheses and used to derive the highest weighted net present value (NPVw)

of the total project.

1. Company (25%)

Preference will be given to Proposers demonstrating strong capabilities in Integrated Project Delivery (IPD),

leveraging internal engineering expertise to maximize overall project value. Preference will be also given to

Proposers with experience and reputation in undertakings similar to those described in this RFP and

providing authoritative documentation of the Proposer's financial strength and stability.

Proposers should clearly identify team expertise and experience with similar projects, highlighting design

engineering capabilities, technical understandings of developing similar projects, as well as demonstrate

internal project management capabilities and experiences. Proposers should not, and are discouraged to,

treat their past experiences on traditional projects as equal to the District’s desire for a NPV-based Energy

Performance Contract (EPC). Such references will affect the Proposers score for this category.

2. Management (15%)

Proposers should clearly identify their management structure and responsibilities. Focus will be given to the

internal flow of authority and decision-making process affecting the performance of the project. Preference

will be given to lean management practices, specifically in project planning, modification management, cost

and risk control and continuous project overall management practices.

The evaluation will also take into consideration the level of detail and experience with the proposed

implementation planning, milestone management and management of construction scheduling. Preference

will be given to proposers with internal planning and construction management resources, based on their

relevant experience.

3. Technical Approach (50%)

Proposals should include a detailed and sound technical approach to meeting the District’s energy efficiency

objectives. Preference will be given to proposals that deliver significant retrofits and upgrades, deriving

highest energy savings and lowest overall construction costs. Preference will also be given to proposals that

deliver quantifiable, measurable results addressing major mechanical and electrical systems. It is not the

priority of this project to implement un-measurable energy conservation measures.

Proposals should also outline the Proposer's specific responsibilities for operation, maintenance and

repair of equipment and systems following installation. Preference will be given to firms who can provide

onsite support, training and operational enhancements that will assure the success of the project over the

entire term. It is the intent of the District to maintain full flexibility in how it wishes to contract on-going

services, whether it is from several or one vendor, thus preference will be given to non-proprietary

systems and equipment which allow for local independent contractors to fully service and maintain.


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4. Training (10%)

Preference will be given to proposals demonstrating experience and expertise in providing internal training

to District employees and qualified staff. Specifically, the selection process will focus on training and support

services provided by the Proposer to all project measures, including but not limited to Energy Management

Systems and automatic lighting controls.

5. Financial Terms (NPV)

Preference will be given to proposals that responsibly maximize the net economic benefit to District. Factors

that will be considered include the net dollar benefit to the District based on an 18-year term contact.

Proposers will be fully responsible for the solution’s technical and financial performance; the economic value

of the whole must be contractually guaranteed, and proposed scope must align with stakeholder interests,

the District’s long-term goals and support continuous collaboration to achieve them. The financial

guarantee will be based on the Net Present Value (“NPV”) of the proposed project and will include

construction costs, grants, incentives and savings over time converted into a single dollar amount. This

model incentivizes Proposers to achieve the highest value for the District throughout the life cycle of the

project.

The following criteria will be used to evaluate the financial performance of each proposal:

The successful proposal will have submitted the proposal with the highest weighted net present value,

calculated as follows:

NPVw = (Q/100) * NPV

Where:

Q is the points score awarded for the qualitative assessment (see grid above)

VI. RFP PROCEDURES

Submission of Proposals

See above for proposal submission requirements.


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Proprietary Information

The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public access

to information. Public Officers Law, Section 87(d) (2) provides for exceptions to disclosure for records or

portions thereof that are “trade secrets or are submitted to an agency by a commercial enterprise or derived

from information obtained from a commercial enterprise and which if disclosed would cause substantial

injury to the competitive position of the subject enterprise.” Information that the proposer wishes to have

treated as proprietary and confidential trade information should be identified and labeled “Confidential” or

“Proprietary” on each page at the time of submittal. This information should include a written request to

except it from disclosure, including a written statement of the reasons why the information should be

excepted. The designation of information by the proposer as “confidential” or “proprietary” does not

guarantee that it is, in fact, confidential or proprietary. Such information will be treated in accordance with

the provisions of Public Officers Law, Section 89 (5).

VII. PROPOSAL FORMAT AND CONTENTS

Proposals must be submitted in the format outlined in this section. Each of the described parts and sections

must be completed in full. Each proposal will be reviewed to determine if it is complete prior to actual

evaluation. The District reserves the right to eliminate from further consideration any proposal deemed to

be non-responsive to the requests for information contained herein.

Each of the parts and sections described below should begin on a separate page, and each page should

clearly state the name of the Proposer.

Within the Proposal format described in Section VII, Proposer must establish how it meets the minimum

qualifications in Section V, and demonstrate an understanding of the evaluation criteria in Section V. The

District reserves the right to eliminate from further consideration any Proposal deemed to be non-

responsive to any portion of this RFP.

Section A - Energy Performance ESCO Background and Qualifications

Section A-1 - Project Management Summary: the proposal must contain a Project Management Summary,

including the make-up of the Project team and the proposed assignment of responsibility for the major

tasks involved in the total Project. Include resumes for each of the individuals listed as lead personnel in

Section A-1 as “Exhibit 1” to the proposal.

If the Proposer will have single source responsibility for all portions of the Project, they need only respond

to Part I. If the proposal anticipates the use of subcontractors, describe the selection process for selection

of these subcontractors in Part II.

PART I: Project Team Information: Part I should describe the overall make-up of the Project Team and

each member’s areas of responsibility with addresses, telephone numbers, cellular phone numbers, names

of contact persons and of lead personnel. Include a chart depicting the management structure envisioned

for the Project as “Exhibit 2” to the proposal.


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PART II: Subcontractor Information: Part II should describe the process to be followed in selecting and

managing subcontractors, if any, and provide information about the areas of responsibility for additional

subcontractors and the process to be followed in their selection. Identify each subcontractor, and in

“Exhibit 3” provide information similar to that provided in Part 1 regarding the Proposer. For each

subcontractor, please also include the name, title, NYS License number, name of the firm as registered

with the New York State Department of State, if applicable, business address of office performing work,

firm or parent company name(s) if any, and year(s) established, and Federal I.D. number.

The District reserves the right to reject the use of any proposed subcontractors.

In a section to be labeled Section A-2 - Annual Reports/Financial Statements, include the most recent

annual reports, financial statements, or other financial information sufficient to permit the District to

evaluate the financial strength of the Proposer. If the Proposer is a joint venture or other entity with no prior

financial history, submit information with respect to constituent or parent entities.

In a section to be labeled Section A-3 - Work Experience, describe five (5) prior relevant experiences of the

Proposer or of the partners or parent thereof. For each organization include the information listed below.

References of projects using Option C M&V will be given more preference:

Customer’s name.

Total Project capital cost at proposal stage and at final contract.

Type of contract (e.g., guaranteed saving, sale, etc.).

Type of M&V used and length of application and guaranteed period.

Name and telephone number of references for the Project.

Brief description of the Project’s scope of services and status. (Include type of facility at which

Project was implemented, whether the Project was timely completed and whether significant

problems occurred that affected Project performance. As appropriate, identify all prime

contractors or subcontractors and their role in each Project.)

Level of energy cost savings projected in Comprehensive Energy Audit Report and the level actually

achieved subject to M&V.

The right to call the references provided by the Proposer will be presumed by the District.

Section B - Technical Aspects of the Proposal

Your proposal must explain the approach your organization will take in delivering the comprehensive

technical services required to design, install, and maintain the proposed energy efficiency improvements.

Actual designs/specifications are not required at this time.

In a section to be labeled Section B-1 - Audit Baseline and Energy Savings, describe the Comprehensive

Energy Audit that will be conducted for this Project after selection of an ESCO on the basis of this RFP. Your

proposal must include information on the systems to be covered, the personnel to be involved, the general

method to be used and the time frame for completion of each item. The proposal must detail the Proposer’s

methodology for the calculation of the baseline. Describe in detail the method you will use to compute the

energy baseline. Attach a sample computation from a previous project performed by your firm, with full

documentation of methods, assumptions and input data.


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Comprehensive Energy Audit

1. Describe ESCO’s general approach to conducting a CEA. Specifically, what is the process? How will

the District be involved? Detail the level and depth of the information and resources that will be

required of the District.

2. Describe ESCO’s approach to the technical design of the project including the methodology

Respondent normally uses to compute the baseline(s) of energy and water use, as well as the

performance of improvements.

3. Describe the method(s) used to adjust the energy, water, and O&M baseline due to such factors as

weather, facility use changes, and operating behavioral changes. Describe factors that would

necessitate adjustment.

4. List all procedures, formulas, and methodologies including special metering or equipment, which

Respondent would use to calculate energy, water, and O&M savings.

5. Does your firm use multiple baselines for different ECMs? If so, please discuss approach.

6. Discuss the frequency of baseline adjustments, if any, define the drivers that influence such

adjustments and how frequently such data is collected.

7. Discuss ESCO’s approach to identifying and quantifying interactivity between ECMs throughout the

optimization process, specifically during the winnowing process performed in collaboration with

the District.

8. Provide an example of a comprehensive CEA developed by ESCO’s for a project where the specific

project team proposed for the (District) was involved and completed similar work as contemplated

for this project. Provide a sample bound copy of the CEA as an attachment. This CEA must include

energy and economic methodologies and engineering approaches.

9. Discuss ESCO’s approach to relying on energy and non-energy related operational savings in the

savings calculation supported by the guarantee.

10. Discuss ESCO’s application of applying a “risk factor” to ECM-specific annual energy savings. Does

ESCO’s firm guarantee an annual level of savings less than the projected savings? Discuss how this

“risk factor” is determined, whether it is ECM specific and if O&M activities contracted to the ESCO

(rather than performed by the District) has any impact on such “risk factor.”

11. Describe the procedure to assign dollar values to the savings. Include energy savings as well as

maintenance or capital savings.

12. Provide a detailed schedule and timeline for the CEA from Notice of Award to final CEA Report.

The Audit shall minimally include the following:

A facilities and maintenance assessment

An investment quality comprehensive energy audit report for a comprehensive and sustainable

conservation and renewable program

A proposed technical scope of work for construction/implementation of the ESCO’s

recommendations including facility improvements and maintenance and/or owner training

programs

Proposed methods of measurement and verification of guaranteed savings that conform to the

most recent standards established by the Federal Energy Management Program of the United

States Department of Energy.

A Guaranteed Energy Savings proposal.


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Upon completion of the Energy Audit, the ESCO will provide the District with a detailed written report (Audit

Report) containing:

A fixed minimum guaranteed annual energy savings, measured in kWh, BTUs, or other appropriate

unit of energy. The annual energy savings are guaranteed (with no carryover from previous years

or to subsequent years) by the ESCO. If these savings are not realized during the annual guarantee

period, the ESCO will reimburse the District for the shortfall. Any excess savings remain the property

of the District.

The cost of each measure including the expected life and payback period.

A fixed maximum guaranteed cost of the project.

Audit Report

The Audit Report must include the following:

Facility profile of building characteristics and energy and water use.

Determination of the total annual cost to operate and maintain the existing energy and water

systems in each building.

Description of energy and water systems and the power plant.

The methodology used for any lighting system component of the audit shall be as follows: To

ensure consistency in the lighting system component of the audit, the abbreviations for lighting

systems shown below should be used.

C Compact fluorescent EE Energy efficient lamp

HW Hard wired fixture HO High output lamp

LV Low voltage VHO Very high output lamp

FIXT Fixture STD Standard Ballast

BX Biax/Twin tube lamp NEW New fixture

R Reflector SI Screw in lamp

T/TW Tandem wire PAR/P Parabolic lens

MV Mercury vapor lamp WRAP Wrap style fixture

MH Metal halide lamp T8 T8 Lamp/Elect. ballast

Lens/Rep Lens replacement HPS High pressure sodium lamp

EEMAG Energy efficient magnetic LED Light Emitting Diode

To ensure accuracy regarding the type of ballast or lamp type, a percentage of each fixture type must

be opened to determine the manufacture and model of number of the ballast, and the number of

lamps and lamp type. A random sample of at least 30 fixtures of each type must be opened.

Allocation of total energy and water among end uses including:

o Heating

o Air Conditioning

o Domestic Hot Water

o Fans & Pumps

o Lighting, indoor and outdoor

o Equipment

o Standard and any other major water uses (laundry, irrigation, and pool)


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Allocation must be reconciled with actual usage. The allocation must be based on at least a bin

calculation and consider:

Documented hourly occupancy patterns

Heat gain/loss analysis to include:

o shell losses/gains: roofs, walls, glass

• ii. air flow losses/gains: infiltration, ventilation

Equipment performance

Heating and cooling crossover temperatures resulting from the analysis should be noted (these

may vary with operating conditions.)

List of recommendations. For each of the proposed improvements, the ESCO shall develop costs

and annual savings. The savings shall be calculated using the same method described above and

shall consider the interactions among measures. The total annual cost to operate and maintain the

proposed conservation measures in each building shall be determined.

Exploration of appropriateness of current utility rates and available incentive/rebate programs.

Energy usage for the last three fiscal years (to be provided by the facility).

ESCO’s proposed baseline and proposed annual adjustments. Inventory of all energy using

equipment and appliances during base year.

The method utilized for determining actual energy and water savings by the ESCO that agree with

the most recent version of the FEMP Guidelines.

Acceptance of the Audit

As part of its consideration of the Audit Report and the recommendations of the successful ESCO, the

District may, in its sole discretion and prior to the execution of the Contract, elect to proceed with all or any

portion of the Proposal. The District may also elect to proceed with certain improvements on a “phased”

basis, whether over a period of months or years if it determines that proceeding with all of the selected

improvements simultaneously is not in the best interests of the District.

If the District decides not to enter into a Contract with the ESCO after the Energy Audit, even though the

proposed contract terms meet all the conditions set forth in the RFP, the District will pay costs under the

Agreement. However, the District may refuse payment for the Energy Audit if: (a) the savings identified in

the Proposal vary more than 5% from the proposed savings identified in the Energy Audit, (b) the projected

value of the net benefit to the District set forth in the Proposal differs by more than ten percent (10%) of

the corresponding purchase option price provided in the Energy Audit, or (c) any purchased option price

set forth in Energy Audit is greater than one hundred and ten percent (110%) of the corresponding purchase

option price provided in the Proposal

In a section to be labeled Section B-2 - Proposed Energy Efficiency Measures, provide a preliminary

assessment of the energy efficiency opportunities available at the schools, based on the information

provided in this RFP and a tour of the facilities. List the energy efficiency measures to be implemented under

your proposal with the estimated implementation cost and the energy cost savings, including detailed

energy savings calculations, must be included with each proposal. Failure to include the estimated cost and

cost savings may be grounds for rejection of the proposal. Are there any potential improvements your

company will not consider? If so, these improvements must be listed.


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In a section to be labeled Section B-3 - Description of Ongoing Services, describe the ongoing project

monitoring and maintenance services your company will provide. Specifically, describe the personnel,

schedules, conditions, equipment covered, and extra costs (if any) of the following services:

Scheduled preventative maintenance;

Emergency service;

Training of on-site staff; and,

Monitoring of energy use

Identify who will have supervisory responsibility for your firm’s maintenance and monitoring operations in

this Project. Indicate how this work will be coordinated with the daily operations of the facility.

Please note that your company must, if selected and at no fee to the District, attend at least three (3) Board

of Education meetings to discuss the work you have or will be performing under the Contract.

Please also include the following in Section B where appropriate:

List sub-consultants intended to be utilized for this contract including: (1) firm name registered with

the NYS Department of State; (2) Federal I.D. No.; (3) address; (4) telephone number; (5) fax number;

(6) number of personnel at each location; and (7) role in this contract.

Section C - Financial Aspects of the Proposal

The District seeks to enter into a project arrangement under which the District will assume ownership of the

energy efficiency improvements upon their installation and acceptance by the District. The District also

seeks to structure compensation to the ESCO such that payments to finance equipment and public works

services plus payments for ongoing Project Management Services will be paid in full or in part by the value

of measured energy savings resulting from the Project. Payment terms shall be determined at the discretion

of the District. Financing provisions will be subject to the review and modification by the District’s legal

counsel, bond counsel and financial consultant.

The Proposer may propose any underlying project financing mechanism so long as it meets the objectives

above and complies with Federal and New York State laws, rules, regulations and all applicable codes. The

District may, in its sole discretion, opt to finance and/or refinance any or all of the project in an effort to

obtain the lowest possible cost to the District.

Cost and Savings Analysis

Detailed Financial Information Required: In a section to be labeled Section C-1 - Cost and Savings Analysis,

based on the information provided in this RFP and your inspection of the facilities, estimate the following

costs: (It is required to list each facility improvement measure separately with installed cost and associated

return on investment.)

Please adhere to the following format:

Annual Costs:

Capital and interest payments;

Maintenance costs;

Commissioning costs/fees;


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Training costs;

Energy Savings Measurement and Verification fees;

Other service fees, if any (If applicable, specify each service fee separately.)

Annual Savings:

Energy;

Maintenance Contracts;

Parts and Labor;

Other, if applicable.

Net Annual Project Cost or Savings:

Total Cost;

Total Savings; and

Net Cost or Savings.

1. Describe in detail the firm’s methodology to determine energy savings and explain how this

approach will minimize risk and maximize return for (District) over the course of up to 20 years.

Include in the description, the firm’s approach to verifying energy savings and addressing changes

based on past experience and changes in use of municipal buildings and facilities over time.

2. Discuss ESCO’s general approach to identifying the appropriate M&V protocol on an ECM specific

basis. Please provide a listing by ECM category of the anticipated protocol for each ECM.

3. Describe how excess savings is documented, and how Respondent treats excess annual savings.

(Annual savings must stand alone in the year they are realized and cannot be carried over or

credited to another year.)

4. How does ESCO treat savings realized during construction? Are those savings included in the

guarantee and credited to the project or are those savings treated as excess savings to the District?

5. Describe ESCO’s standard measurement and verification procedures, including reporting frequency,

reconciliation methods, and timing.

6. Provide a sample measurement and verification report from one of the five reference projects

together with an explanation of how ESCO demonstrated, with respect to such report, whether the

guaranteed savings level was met and if not, the mechanics of how the customer would be

compensated. Redacted copies protecting confidential information will be accepted.

Utility Rebates

Quantify any available utility rebates. Specifically, provide a utility company contact name, rebate program

summary, capital value of rebates, and type of payment plan. It is the ESCO’s responsibility to: 1) determine

all incentives and credits offered by the local utility serving the facility or any tax incentives, 2) coordinate

with the District to prepare the documentation required to apply for credits, rebates, incentives, and

effectively apply for them, and 3) address IRS regulation owner/agency transactions to fully support

successful leveraging of credits and incentives.


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All utility rebates that will be directly paid to the District. All rebates are obtained for the benefit of the

District. The successful ESCO shall guarantee any and all rebates submitted as part of its RFP and

Comprehensive Energy Audit and shall undertake the necessary efforts to ensure that the District receives

the rebates set forth in the proposal submissions. Notwithstanding the foregoing, Energy Performance

ESCO shall not claim any rebates procured for the District in the guarantee reconciliation documents and/or

the cash flow statements and documents and the rebates shall be deducted from the overall cost of the

project so as not to be included in the cost of financing.

Financial Projections

In a section to be labeled Section C-2 - Financial Projections, please complete the annual financial

projections indicated below for the length of the proposed contract. Use a discount rate of 3.25%. Assume

an interest rate of 3.25% and that payments will be made annually at the end of the period. Include

applicable SED building aid as a reimbursement for this Project, excluding cost savings. The format shall

include the following:

YEAR 1 2 3 4 5 ...18

Annual energy costs without improvements;

Annual energy costs with improvements;

Annual energy cost savings (A-B);

Payments for financing equipment (Capital & Interest, Constant);

Payments for on-going services;

Net annual benefits without State financial assistance (C-(D+E));

Applicable annual State Financial Assistance;

Net annual benefits with applicable State financial assistance (F+G);

Cumulative cash flow with State financial assistance;

NPV Calculation

Each Proposer must use the following formula to calculate the NPV of their proposal.

The Net Present value (NPV) is a single amount in USD calculated by the following formula:

NPV =��

(1 + )+

��

(1 + )�+⋯

��

(1 + )��

Hk : Net annual benefits with applicable State financial assistance in year k as stated in the financial

projections table

d : Annual discount rate


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Financial and Contract Terms

In a section to be labeled Section C-3 - Financial and Contract Terms, outline the proposed terms of the

Contract with the District covering:

Methods by which the level of payments to the ESCO will be determined including: level of

guarantees, methods by which energy savings will be evaluated (i.e., values to be used for unit

prices of fuels and electricity); and,

The nature and operation of any guarantee provisions, including conditions under which the

guarantee can be invoked and the methods for adjusting payments to the Energy Performance

ESCO.

Costs of termination of the Energy Performance Contract, if any and provide specific detail on how

the cost is calculated.

In addition, describe the Proposer’s approach to the financial terms, savings guarantees, and other

contractual terms. The Proposer shall submit a sample Energy Performance Contract with its proposal

containing the minimum standard clauses as set forth in Appendix B.

The proposal shall include a sample invoice.

Section D - Schedule for Construction and Completion

In a section to be labeled Section D – Schedule for Construction and Completion, the Proposer must

provide a complete schedule for achievement of all major project milestones including:

Commencement and completion of comprehensive energy audits;

Preparation of list of proposed improvements, baseline calculations, and final contract proposal;

Execution of energy performance contract;

Obtaining all required permits and government approvals;

Procurement of all major equipment;

Commencement and completion of construction;

Training of school personnel; and,

Commissioning and commencement of normal operation.

Describe protocols related to management of critical path schedule to ensure timely completion,

including willingness to post liquidated damages for delays and performance shortfalls. Discuss

Respondent’s project management protocols to ensure schedule adherence.

Describe Respondent’s reporting and client liaison protocols to be employed throughout the

construction process.

Describe how Respondent would work with current building management and maintenance

personnel to coordinate construction activities. Discuss in detail ESCO’s protocols to avoid conflicts

with the facilities’ operation and use, and ESCO’s conflict resolution process.

Describe standards of comfort and functionality that ESCO would propose for light levels, space

temperatures, ventilation rates, etc. in the facilities. Specifically discuss the application of these

standards in municipal buildings and the public school environment. Also, describe how ESCO

anticipates those standards would be maintained throughout the term of the Contract.

Discuss how ESCO will ensure that the District is not exposed to “margin pancaking” by using

specialty subcontractors (defined as those subcontractors that provide full turnkey services

including engineering, design, and installation). Will ESCO reduce its overhead markup on those

services provided by specialty subcontractors to mitigate against the margin pancaking issue?


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Discuss the role ESCO takes in managing subcontractors. Will ESCO oversee all work performed by

subcontractors, including any work performed during occupied and unoccupied times?

For any design work conducted by third-party experts, please identify whether ESCO takes

engineering risk including stamping engineering submittals.

Discuss ESCO’s approach to commissioning ECMs and describe any differences in commissioning

ESCO employs on an ECM basis. Please provide a copy of a commissioning plan previously

executed for one of the five (5) reference customers.

Discuss ESCO’s approach to the timing of commissioning and training with respect to the

commencement of the warranty.

Section E - Official Statement of Proposer

In a section to be labeled Section E - Official Statement of the Proposer, the Proposer must provide

statements to the following effect signed by an individual authorized to bind the Proposer:

The Proposer shall include a statement to the effect that the proposal is a firm offer for a minimum

90-day period. The proposal shall also provide the following information:

Name, title, address and telephone number of individual(s) with authority to negotiate and

contractually bind the company and also who may be contacted during the period of proposal

evaluation.

The Proposer shall specifically state acceptance of the minimum standard clauses intended to be

used by the District. The minimum standard clauses are included here as Appendix B and are subject

to modification by the District’s legal counsel. Failure to include any clause in Appendix B on the

District’s part, shall not waive the District’s ability to later require additional clauses in the

contract(s). Note that all energy conservation measures and calculations must be contained in the

final Energy Performance Contract.

The Proposer shall specifically guarantee:

Total energy savings projected in the final Comprehensive Energy Audit will be at least 95%

of the savings projected in the proposal; and

Project will be self-funding over a maximum 18-year financial term.

If these conditions are not met, the District may: terminate the agreement without cost or penalty;

renegotiate with the Energy Performance ESCO; or begin negotiations with another Energy Performance

ESCO.

Section F - Other Factors the District Shall Consider

1. Provide specific information regarding experience and expertise with the various types and uses of

buildings and facilities under consideration in this Project, including but not limited to the particular

needs of public schools, public safety buildings, and historic buildings. Provide a list of public

buildings in the Hudson Valley for which ESCO has furnished comprehensive services valued at

$500,000 or greater.

2. Describe the services your firm will provide to identify, abate, and otherwise address hazardous

materials that may be present in buildings or facilities under consideration for this Project. Materials

may include but not be limited to asbestos and lead.


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3. Describe the type, method, formatting, and frequency of the Project reporting recommended and

required. The selected ESCO shall provide access to records and preserve them for a period of six

(6) years after final payment.

4. Describe any financing options that could be provided by the firm directly or through a third party.

The District, however, reserves the right to secure financing from whichever source(s) the District

determines is in its best interest.

5. Describe all potential funding sources that could be applied to any or all potential energy

management services, including the firm’s experience(s) in securing such funding, and describe any

new sources of funding that may have recently become available but that the respondent has not

yet had experience with. Such funding sources may include, but are not limited to, utility rebates,

demand response payments, grants, sale of renewable energy or carbon credits, or sale of efficiency

benefits. The ESCO will be required to work with current operating and maintenance personnel,

training and overseeing their work on a pre-planned and programmed basis. The facility

maintenance responsibilities will be clearly delineated in the Contract. In addition, the ESCO will

develop for the maintenance staff a preventive maintenance schedule for all new equipment

installed as part of this project. No equipment may be installed that will require the District to hire

additional maintenance personnel, unless contract negotiations produce an explicit exemption

from this rule for a specific installation (such as the agreement to include cogeneration as part of

the project).

6. All energy systems in the District’s buildings must be considered in this project. These systems

include but are not limited to space heating, domestic hot water, air conditioning, ventilating,

pumps and motors, interior and exterior lighting, energy management system, and all other water

and energy uses, including laundry and irrigation. The District is responsible for determining end-

use condition requirements at all times, and must have override capability to deal with emergencies,

malfunctions, or extra-ordinary needs. ESCO Proposals may include maintenance services for all

equipment installed for the full length of the contract. At all times, the requirements of the

Massachusetts Building Code shall be met.

7. The Contract must require the ESCO to provide "as built" and record drawings of all existing and

modified conditions associated with the project conforming to typical engineering standards. This

should include architectural, mechanical, electrical, structural, and control drawings each stamped

by a New York State Registered Professional Engineer (P.E.) for the corresponding discipline.

8. Minimum acceptable illumination must be kept for the use intended. Light levels within other space

types should be determined using the most current Illuminating Engineering Society guidelines

based upon the tasks performed. Please note bench testing and test retrofits may be requested to

verify illumination levels. In areas where light levels are specifically mandated by code, light levels

must meet these requirements at all times.

9. All ballasts are suspected to contain PCBs unless they are specifically labeled otherwise.

10. Disposal plans must be documented and appropriate transportation and disposal documents

prepared before disposal. Actual disposal must be documented immediately after disposal.


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11. Lamp Ballasts Containing PCBs: The ESCO will be responsible for the proper handling and storage

of fluorescent lamp and HID fixture ballasts containing or suspected of containing PCBs in

accordance with applicable local, state, and federal laws and regulations.

12. Lamps Containing Mercury: The ESCO will be responsible for the proper handling, storage, and

transportation of fluorescent and HID lamps, as necessary, in accordance with applicable local, state

and federal laws and regulations.

13. The ESCO is responsible for providing the District with an energy conservation measurement (ECM)

commissioning plan that assures the District that the performance of the ECMs achieves facility

and/or process performance requirements as set out in the Contract. ECM Commissioning is to be

accomplished through a process of verification and documentation. Furthermore, commissioning

requirements must be: 1) specified in the Contract, 2) defined explicitly after design, 3) implemented

during construction, 4) completed prior to final project acceptance, and 5) followed-up on after

acceptance.

Section G - Required Contractual Language

1. Terms of the Contract must conform to the terms included in the RFP. Terms that do not conform

to the terms set forth in this RFP shall be considered void.

2. The District shall determine whether the material or equipment installed is equal to those specified

in the Proposal. In the event an article of any class or materials or equipment specified by the trade

name of any particular patentee, manufacturer, or dealer, or by reference to the catalog of any such

article or articles or materials is to be substituted, the replacement must be equal in quality, finish

and durability and equally as serviceable for the purpose for which it is or they are intended as the

originally specified article. The District shall make the decision as to whether the materials or

equipment offered is equal to those specified, and the decision of the District shall be final.

3. The ESCO shall protect and save the District harmless against all claims, and actions brought against

by reason of any actual infringement upon patent rights in any material, process, machine, or

appliance used by him in the work.

4. The ESCO shall obey and abide by all laws and rules and regulations of the State of New York

relating to the employment of labor and public work and all ordinances and requirements of the

District regulating or applying to public improvements.

5. The ESCO agrees not to discriminate against any employee or applicant for employment, to be

employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or

privileges of employment, or any matter directly or indirectly related to employment, because of

age, sex, race, color, religion, national origin, or ancestry.

6. In the execution of the Agreement, it may be necessary for the ESCO to subcontract part of the

work to others; however, the ESCO shall not award any work to any subcontractor without prior

written approval of the District which approval shall not be given until the ESCO submits to the

District a written statement concerning the proposed award to the subcontractor, which statement

shall contain such information as the District may require.


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7. The ESCO shall be fully responsible to the District for the acts and omissions of its subcontractors

and of persons either directly or indirectly employed by the ESCO, as it is for the acts and omissions

of persons directly employed by it. Nothing contained in this Agreement shall create any

contractual relation between any subcontractor and the District.

8. The ESCO shall not assign, transfer, convey, or otherwise dispose of this Agreement, or any part

hereof, or its right, title or interest in the same or any part thereof, without the prior written consent

of the District. The ESCO shall not assign by power-of-attorney, or otherwise, any of the moneys

due or to become due and payable under this Agreement, without the prior written consent of the

District.

9. Unless otherwise specified by the District, the performance and payment bonds shall remain in

effect during the total implementation period for all ECMs. The ECM implementation period shall

include all time required for installation, testing, measuring initial performance, and District

acceptance of all installed ECMs;

10. The performance bond shall be released upon District acceptance of all ESCO -installed ECMs. The

payment bond shall be released upon receipt of satisfactory evidence that all subcontractors,

laborers, etc., have been paid in full or final acceptance whichever is later; and,

11. The ESCO shall not file any mechanics liens against the District for the project and this requirement

shall flow down to all subcontractors. Therefore, the payment bond shall secure the ESCO’s

obligations for payment of laborers, suppliers, and all subcontractors.

12. The ESCO will maintain and operate the equipment in a manner that will provide the accepted

standards of service and comfort (i.e.; heating, cooling, hot water, lighting and so forth).

13. The District retains ultimate approval over scope of work, choice of subcontractor, equipment

installed, and end use conditions. No work can proceed without the prior written consent of the

District. However, such approval shall not be unreasonably withheld.

14. The District will review all proposed modifications to the building and systems, and must approve

of them before commencement of any work. Such approval shall not be unreasonably withheld.

15. ESCO is required to pay minimum wage rates for all employees involved in providing contract

services, as determined by the Department of Labor. Please note wage rates are valid only for 90

days from date of issue. Further inquiry and clarification of prevailing wage laws can be obtained

from New York State Department of Labor.

16. The District must have access to inspect both the work conducted at project site(s) during

construction and operations phases, and to the books, records, and other compilations of data,

which pertain to the performance of the provisions and requirements of this agreement. Records

shall be kept on a generally recognized accounting basis, and calculations kept on file in legible

form.

17. Prior to contract termination, the ESCO will be obligated to perform a walk-through survey of the

facility and to prepare an assessment of the condition of the equipment installed as part of the

project. The District retains the right to hire an independent, certified professional engineer to

prepare an assessment of the condition of the equipment installed as part of the contract.


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18. All drawings, reports and materials prepared by the ESCO specifically in performance of the Energy

Services Agreement shall become the property of the District, and shall be delivered to the District

as needed or upon contract termination.

19. The ESCO shall perform its obligations hereunder in compliance with any and all applicable federal,

state, and local laws, rules, and regulations, including applicable licensing requirements, in

accordance with sound engineering and safety practices, and in compliance with any and all

reasonable rules of the District relative to the premises. The ESCO shall be responsible for obtaining

all governmental permits, consents, and authorizations as may be required to perform its

obligations hereunder.


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OUTLINE OF PROPOSAL CONTENTS

Section A – ESCO Background and Qualifications

Section A-1 - Project Management Summary

PART I: Project Team Information

PART II: Subcontractor Information

Section A-2 - Annual Reports/Financial Statements

Section A-3 - Work Experience

Section B - Technical Aspects of the Proposal

Section B-1 - Audit Baseline and Energy Savings

Section B-2 - Proposed Energy Efficiency Measures

Section B-3 - Description of Ongoing Services

Section C - Financial Aspects of the Proposal

Section C-1 - Cost and Savings Analysis

Section C-2 - Financial Projections

Section C-3 - Financial and Contract Terms

Section D - Schedule for Construction and Completion

Section E - Official Statement of the Proposer

Section F – Other Factors the District Shall Consider

Section G – Required Contractual Language

QuES&T Quality Environmental Solutions & Technologies, Inc.

1376 Route 9, Wappingers Falls, NY 12590 Phone (845) 298-6031 Fax (845) 298-6251

NYS MWBD MBE Cert # 4992-2006 NYSUCP DBE Certified www.Qualityenv.com

ASBESTOS MANAGEMENT PLAN

for

Marlboro Central School District 21 Milton Turnpike

Suite 100 Milton, New York 12547

at

Marlboro High School, Marlboro Middle School,

Marlboro Elementary School, Milton Elementary School &

Middle Hope Elementary School

QuES&T Project #Q13-8204




Table of Contents

1.0 Synopsis of Findings 2.0 Inspection Report

2.A Sampling Procedures 2.B Random Sampling Methodology

3.0 Management Plan Introduction 4.0 Plan for Periodic Surveillance 5.0 Operations and Maintenance Plan 6.0 Notifications

Appendix A: Listing of ACM (By Bldg. Space ID) Appendix B: Floor Plans Appendix C: O&M Plan

Appendix D: Personnel Certifications & Licenses

Appendix E: Management Signatures & Approval




1.0 Synopsis of Findings

The US EPA issued in the October 30, 1987 Federal Register its final rule and notice for Asbestos-containing Materials (ACM) in schools in response to the Asbestos Hazard Emergency Response Act (AHERA) of 1986. In an effort to comply with this regulation Marlboro Central School District retained Quality Environmental Solutions & Technologies Inc. (QuES&T) to perform an Initial AHERA Inspection/2013 AHERA Triennial Reinspection (July 2013) and develop the subsequent Asbestos Management Plan, solely throughout the following buildings included within the Initial AHERA Inspection/2013 AHERA Triennial:

1. Marlboro High School (Including Buildings & Grounds). 2. Marlboro Middle School. 3. Marlboro Elementary School. 4. Milton Elementary School (Administration Building). 5. Middle Hope Elementary School.

NYS/AHERA Inspector(s) Mr. Louis N. Johnson III (Cert. #AH 08-05954), Mr. Philip

J. Page (Cert. #AH 12-10888), and Mr. Todd McAfee (Cert. #AH 12-10881), of QuES&T, performed the Initial AHERA Inspection/2013 AHERA Triennial Reinspection (July 2013) in conformance with 40 CFR 763.85(b), including District-wide Ceiling Tile Sampling to satisfy the July 20, 2011 NYSED-ruling pertaining to cellulose-based ceiling tiles, throughout the above-referenced buildings Marlboro Central School District. Inspection/Reinspection findings were reviewed and approved by licensed NYS/AHERA Asbestos Management Planner(s) Mr. Rudy Lipinski (Cert #05-09049), of QuES&T.

As part of the 2013 AHERA Triennial Reinspection (July 2013), a visual inspection of

all previously-identified ACM during the Initial AHERA Inspection was performed to determine the existing conditions and to assess the impact of environmental factors to determine potential for damage and associated exposure. During the 2013 AHERA Triennial Reinspection (July 2013) throughout the above-referenced Marlboro Central School District buildings, no demolition or dismantling of building components or equipment was completed. Limited confirmatory asbestos bulk sampling and associated laboratory analysis was performed, as required. All functional spaces accessible by normal means were included and, therefore, excluded inaccessible and/or concealed components/areas/materials (i.e. roofs/roofing materials, crawlspaces, ceiling/wall plenums/chases, boiler(s), etc.) unless otherwise noted. As such, additional inspections and/or asbestos bulk sample analysis should be completed prior to any and all future building renovations/demolition activities. ACM findings from associated inspections and/or surveys, performed directly by QuES&T, were incorporated into, and listed within, this Triennial Reinspection report for informational purposes.

Page #1 of 8




QuES&T assumes no liability for any buildings or areas not identified by the client

that may fall under the AHERA regulations. As well, QuES&T assumes no liability for inspections and any other surveys not conducted in those buildings or areas not identified, or where access was restricted by the client for any reason. QuES&T is not responsible for inspecting, assessing, or otherwise consulting with respect to hidden or inaccessible materials or other materials not directly covered by the regulations.

Page #2 of 8




2.0 Inspection Report

The Initial AHERA inspection/2013 AHERA Triennial Reinspection (July 2013) began with the licensed NYS/AHERA Asbestos Inspector(s) conducting an initial walkthrough visual inspection throughout the above-referenced Marlboro Central School District buildings to determine the number of areas to be inspected and the types of materials present. Following the initial walkthrough visual inspection, the Inspector(s) assessed the location, quantity, and conditions of previously-identified ACM.

2.A Asbestos Sampling Protocols

Upon completion of initial visual walkthroughs, conducted by an accredited NYS/AHERA Asbestos Inspector, samples of various homogenous areas shall be collected in accordance with 40 CFR 763. - Sampling Surfacing Materials (i.e. spray or trowel applied materials, plaster, sprayed-on fireproofing, taping/spackling compound, etc.) requires that a minimum of three (3) samples of each homogenous material type be collected for areas less-than 1000 square feet; a minimum of five (5) samples of each homogenous material type be collected for areas over 1000 square feet but less-than 5000 square feet; and, a minimum of seven (7) samples of each homogenous material type be collected for areas in excess of 5000 square feet. In addition to the defined minimum number of samples required, Inspector interpretation and/or variance in site or material conditions may warrant additional sampling performed and shall be determined only by accredited, licensed personnel. - Sampling Thermal System Insulation (TSI) requires that a minimum of three (3) samples of each homogenous material type be collected (i.e. pipe insulation, mudded joint/elbow, duct insulation, boiler insulation, boiler breaching insulation, etc.); and, a minimum of one (1) sample of each homogenous “patch” be collected. In addition to the defined minimum number of samples required, Inspector interpretation and/or variance in site or material conditions may warrant additional sampling performed and shall be determined only by accredited, licensed personnel. - Sampling Miscellaneous Materials (i.e. ceiling tiles, sheetrock/gypsum, floor/carpet tiles, mastics/glues/adhesives, caulks/glazings, etc.) requires that a minimum of two (2) samples of each homogenous material type be collected. In addition to the defined minimum number of samples required, Inspector interpretation and/or variance in site or material conditions may warrant additional sampling performed and shall be determined only by accredited, licensed personnel.

Page #3 of 8




2.B Random Sampling Protocols

When using the 3-5-7+1 rule, it is very important that samples are collected from each

unified sampling area in a random fashion. In order to maximize the randomness of the sampling process, the field inspectors shall employ a random sampling scheme to ensure the randomness of the samples.

The total square footage of the sampling area shall be calculated and the appropriate number of samples shall be determined based on the 3-5-7+1 rule, and the requirements of 40 CFR 763 Subpart E. Once the number of sample to be collected is determined, the areas to be sampled shall be listed on individual tabs. These tabs then shall be drawn at random. Whenever possible the samples shall be collected in a manner which causes the least destruction and cosmetic damage to the facility.

Many times, TSI and Misc. Materials do not lend themselves to using a random sampling protocol, in these cases, samples shall be collected from accessible areas and areas that would not disrupt the normal operation of the facility.

Page #4 of 8




3.0 Management Plan Introduction

The Asbestos Hazard Emergency Response Act (AHERA) of 1986 required that EPA establish a method by which the Local Education Agency (LEA) can establish a procedure or plan for managing Asbestos-containing Materials (ACM) identified as a result of an inspection undertaken in all buildings under its direction. In its final rule, published October 30, 1987, in 40 CFR 763.93, the EPA mandated that on or before October 12, 1988, each LEA shall develop an Asbestos Management Plan for each school building including all buildings that they lease, own, or otherwise use as school buildings and submit the plan to an agency designated by the Governor of the state in which the LEA is located.

Page #5 of 8




4.0 Plan for Periodic Surveillance

On a semi-annual basis a visual walkthrough inspection of each building that contains ACM or assumed/presumed ACM, shall be conducted by the LEA or a licensed firm, hired directly by the LEA.

The surveillance will be performed either by licensed Third Party personnel, hired

directly by the LEA, or by members of the facility’s custodial and/or maintenance staff who have been trained in proper methods of handling ACM and recognition of damage, deterioration, and delamination classifications of ACM.

The surveillance program will consist of a visual inspection of all materials in all areas of the facility that are identified in either the AHERA Report(s) and/or the Asbestos Management Plan(s) as ACM and/or assumed/presumed ACM. Materials will be inspected by individual Unified Sampling Areas and comparisons will be made between existing conditions and the conditions of the material at the time of the previous inspection. Whenever a difference is observed to exist, it shall be recorded within the semi-annual inspection form. During the visual inspection, the following conditions and situations will be addressed:

1) Location of material (i.e. accessibility). 2) Age-related deterioration. 3) Physical damage of material due to accidental contact or vandalism. 4) Vibration-related deterioration. 5) Water-related deterioration.

Detailed notations will also be made of any conditions observed that may have an effect

on the ACM in the future. These notes will include observations of roof leaks, physical damage to the structure, or other areas in the vicinity, as well as damage to any previously installed enclosures or encasements on or around the ACM that may increase the potential for damage.

A permanent record (Term of employment or life of building plus 30-years) will be retained, inclusive of all forms, sample results, etc. completed during the surveillance. These records will include the date(s) of re-inspection, name(s) and associated professional titles & licenses, and a detailed summation of all changes in condition of the ACM, as well as other observations or findings made. All records will be incorporated into Asbestos Management Plan files.

When the periodic surveillance indicates the need for some repair or maintenance activity, the LEA designated person will proceed to implement any actions necessary to correct the situation. Records will be maintained (Term of employment or life of building plus 30-years) for all such operations and maintenance activities undertaken as a result of the periodic surveillance.

Page #6 of 8




5.0 Operation & Maintenance (O&M) Plan

In accordance with 40 CFR 763.91, Marlboro Central School District will implement the Operations and Maintenance (O&M) Plan as set forth in the section “O&M Program” of this document. The O&M Program will begin with initial asbestos cleaning in areas indicated and provisions will be carried out on a continuing basis until all friable and non-friable ACM, as applicable, are removed. The O&M Program may be modified as necessary, or the materials abated as necessary, for the maximum efficiency and functionality of the program.

Page #7 of 8




6.0 Notifications Under 40 CFR 763.84 the LEA is responsible to notify at least annually all of the workers, building occupants, and children’s legal guardians as to the various activities that take place associated with this Asbestos Management Plan. They must be notified as to inspections, reinspections, response actions, and post response action activities, including periodic reinspections and surveillance activities that are planned or are in progress. The LEA must ensure that these notifications are made. Outlined below is a suggested method of complying with this section of AHERA. 1. A letter should be sent to all employees, building occupants, guardians of children, local

union office (if applicable), and others as deemed necessary by the LEA. This letter should outline the activities that the LEA has undertaken to comply with AHERA, including the inspection process, management plan development, availability of the management plan, and the plan for future surveillance and reinspection.

2. A public notice posted in the classified section of the local newspaper should also be

considered as additional means of notification. 3. Annual notification of the activities that have occurred and activities that are planned to

occur should be sent to the aforementioned persons and organizations. This letter should contain information that shows that the periodic surveillance has taken place as per the Asbestos Management Plan, and the results of said surveillances. The letter should also indicate any response actions that took place during the year and the results of the actions.

Page #8 of 8




APPENDIX A: LISTING OF ASBESTOS-CONTAINING MATERIALS

Marlboro High School &

Buildings and Grounds

50 Cross Road

Marlboro, NY 12542

2013 Intial AHERA Triennial

(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space

NumberFloor Space Description

Homogenous

Material IDACM Material ACM Material Description Approx. Qty.

Unit

(LF/SF)Friable? Condition Accessible? Comments

AHERA

Classification

Recommended

Response

Action

ALL Throughout School/Building 9 Pipe Insulation/Fittings ASSUMED in area of Sinks/Univentilators/Heating Units within Non-ACM Walls/Cavities/Chases Indeterminate LF Yes indeterminate No PACM Material added to listing. 3 C

ALL Throughout Building, excluding Gymnasium Area 3 Cementitious Window Stool/Sill ACM Cementitious Window Stool/Sill on non-ACM Walls 2,500 SF No Good Yes Material Identified During 2013 Survey 2 B

1002 1st Classroom #2 Home Careers 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,300 SF No Good Yes Material Identified During 2013 Survey 2 B

1002 1st Classroom #2 Home Careers 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1002 1st Classroom #2 Home Careers 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1003 1st Room #3 Water Main / Storage 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 200 SF No Good Yes Material Identified During 2013 Survey 2 B

1004 1st Classroom #4 Life Skills 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 750 SF No Good Yes Material Identified During 2013 Survey 2 B

1004 1st Classroom #4 Life Skills 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1004 1st Classroom #4 Life Skills 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1005 1st Classroom #5 Media Center 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1005 1st Classroom #5 Media Center 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1006 1st Classroom #6 Art 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,000 SF No Good Yes Material Identified During 2013 Survey 2 B

1006 1st Classroom #6 Art 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1006 1st Classroom #6 Art 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1007A 1st Instruction Room 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1007A 1st Instruction Room 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1008 1st Classroom #8 Art 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,000 SF No Good Yes Material Identified During 2013 Survey 2 B

1008 1st Classroom #8 Art 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1008 1st Classroom #8 Art 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1010 1st Classroom #10 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 800 SF No Good Yes Material Identified During 2013 Survey 2 B

1010 1st Classroom #10 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1010 1st Classroom #10 6 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 70 SF No Good Yes PACM Material added to listing. 2 B

1010 1st Classroom #10 8 Pegboard ASSUMED Material due to non-performance of Destructive-type Sampling 64 SF No Good Yes PACM Material added to listing. 2 B

1013 1st Classroom #13 Typing 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,000 SF No Good Yes Material Identified During 2013 Survey 2 B

1013 1st Classroom #13 Typing 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1015 1st Classroom #15 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,200 SF No Good Yes Material Identified During 2013 Survey 2 B


1015 1st Classroom #15 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1017 1st Main Office Area (All Spaces excluding Bathrooms) 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 1,300 SF No Good Yes Material Identified During 2013 Survey 2 B





1020 1st Office 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 150 SF No Good Yes Material Identified During 2013 Survey 2 B

1021 1st Cafeteria 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 4,700 SF No Good Yes Material Identified During 2013 Survey 2 B

1024 1st Copy Room 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,300 SF No Good Yes Material Identified During 2013 Survey 2 B

1026 1st Theater Storage 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 200 SF No Good Yes Material Identified During 2013 Survey 2 B

1027 1st Band Room 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 2,000 SF No Good Yes Material Identified During 2013 Survey 2 B

1027 1st Band Room 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1027 1st Band Room 6 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 35 SF No Good Yes PACM Material added to listing. 2 B

1027 1st Band Room 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1027A 1st Band Room - Instrument Storage 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 400 SF No Good Yes Material Identified During 2013 Survey 2 B

1028 1st Custodian's Office 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,300 SF No Good Yes Material Identified During 2013 Survey 2 B

1030 1st Music Office 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 250 SF No Good Yes Material Identified During 2013 Survey 2 B

1032 1st Room #32 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 250 SF No Good Yes Material Identified During 2013 Survey 2 B

1032 1st Room #32 4 Black Anti-Sweat Tar ACM Anti-Sweat Tar on Metal Sink Basin 5 SF No Good Yes Material Identified During 2013 Survey 2 B

TELE 1st Telephone Booth (2) Adjacent to Space ID# 1036 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic 30 SF No Good Yes Material Identified During 2013 Survey 2 B

1038 1st Resource Office Area 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 300 SF No Good Yes Material Identified During 2013 Survey 2 B





















1100 1st Guidance #100 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 600 SF No Good Yes Material Identified During 2013 Survey 2 B

1100 1st Guidance #100 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

1100A 1st Guidance Office #100A 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 120 SF No Good Yes Material Identified During 2013 Survey 2 B

1100B 1st Guidance Storage #100B 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic 100 SF No Good Yes Material Identified During 2013 Survey 2 B

1100C 1st Guidance Office #100C 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 300 SF No Good Yes Material Identified During 2013 Survey 2 B

1100D 1st Guidance Office #100D 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 150 SF No Good Yes Material Identified During 2013 Survey 2 B

1102 1st Nurse's Office #102 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 500 SF No Good Yes Material Identified During 2013 Survey 2 B

1102A 1st Examination Room 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 300 SF No Good Yes Material Identified During 2013 Survey 2 B

Conducted: October 29, 2013

Inspector(s): Philip J. Page, Todd J. McAfee, & Louis N. Johnson III

Signature(s): Page 1 of 3



50 Cross Road

Marlboro, NY 12542


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

1104 1st Waiting Room 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 120 SF No Good Yes Material Identified During 2013 Survey 2 B






1108 1st Classroom #108 ISS 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 800 SF No Good Yes Material Identified During 2013 Survey 2 B



2000 2nd Classroom #200 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

2000 2nd Classroom #200 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 60 SF No Good Yes PACM Material added to listing. 2 B









2005 2nd Classroom #205 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 250 SF No Good Yes Material Identified During 2013 Survey 2 B


2006 2nd Storage Room #206 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 150 SF No Good Yes Material Identified During 2013 Survey 2 B

2007 2nd Classroom #207 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 1,200 SF No Good Yes Material Identified During 2013 Survey 2 B



2007A 2nd Classroom #207 Office 1 9" x 9" Floor Tile and Mastic ACM Floor Tile under Non-ACM 1' x 1' Floor Tile Throughout 300 SF No Good Yes Material Identified During 2013 Survey 2 B



2008 2nd Classroom #208 6 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 35 SF No Good Yes PACM Material added to listing. 2 B


2008 2nd Classroom #208 8 Pegboard ASSUMED Material due to non-performance of Destructive-type Sampling 64 SF No Good Yes PACM Material added to listing. 2 B








2011 2nd Classroom #211 Resource 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 600 SF No Good Yes Material Identified During 2013 Survey 2 B

2011 2nd Classroom #211 Resource 5 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B

2011 2nd Classroom #211 Resource 6 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 35 SF No Good Yes PACM Material added to listing. 2 B

2011 2nd Classroom #211 Resource 7 Whiteboard ASSUMED Material due to non-performance of Destructive-type Sampling 30 SF No Good Yes PACM Material added to listing. 2 B









2015A 2nd Prep Room #215A 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 350 SF No Good Yes Material Identified During 2013 Survey 2 B

2015A 2nd Prep Room #215A 4 Black Anti-Sweat Tar ACM Anti-Sweat Tar on Metal Sink Basin 5 SF No Good Yes Material Identified During 2013 Survey 2 B








2019A 2nd Classroom #219 Closet 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic 100 SF No Good Yes Material Identified During 2013 Survey 2 B

2022 2nd Projection Booth #222 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic in Door Saddle and under Non-ACM 1' x 1' Floor Tile Throughout 200 SF No Good Yes Material Identified During 2013 Survey 2 B





















50 Cross Road

Marlboro, NY 12542


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action



2034 2nd Teachers Lounge 4 Black Anti-Sweat Tar ACM Anti-Sweat Tar on Metal Sink Basin 5 SF No Good Yes Material Identified During 2013 Survey 2 B

















3000 3rd Observatory 2 12" x 12" Floor Tile and Mastic ACM Floor Tile and Mastic on Wood Sub-Flooring 180 SF No Good Yes Material Identified During 2013 Survey 2 B

3000 3rd Observatory 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic on Cementitious Slab 100 SF No Good Yes Material Identified During 2013 Survey 2 B

3001 3rd Observatory Stairwell 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic 160 SF No Good Yes Material Identified During 2013 Survey 2 B

3002 3rd Observatory Stairwell 1 9" x 9" Floor Tile and Mastic ACM Floor Tile and Mastic under Non-ACM 1' x 1' Floor Tile Throughout 100 SF No Good Yes Material Identified During 2013 Survey 2 B

BATH Building & Grounds - Bathroom 10 Joint Compound ACM Joint Compound on Non-ACM Sheetrock Wall 240 SF Yes Good Yes Material Identified During 2013 Survey 3 C




Marlboro Middle School

1375 Route 9W

Marlboro, NY 12542 2013 Intial AHERA Triennial

(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

ALL Throughout School/Building 12 Pipe Insulation/Fittings ASSUMED in area of Sinks/Univentilators/Heating Units within Non-ACM Walls/Cavities/Chases indeterminate LF Yes indeterminate No PACM Material added to listing. 3 C

1000/2000 Stair Tower Landings 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 300 SF No Good Yes N/A 2 B

1008/2007 Stair Tower Landings 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 300 SF No Good Yes N/A 2 B

1008A Main Entrance Foyer 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 200 SF No Good Yes N/A 2 B

0011 Basement Teachers Lounge 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 1,025 SF No Good Yes N/A 2 B

1001 1st Classroom #100 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1001 1st Classroom #100 10 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

1001 1st Classroom #100 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

1003 1st Room #101 - Guidance Office Reception 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 425 SF No Good Yes N/A 2 B

1003 1st Room #101 - Guidance Office Reception 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B

1003A 1st Room #101 - Guidance Office 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 125 SF No Good Yes N/A 2 B

1003B 1st Room #101 - Guidance Office 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 100 SF No Good Yes N/A 2 B

1003C 1st Room #101 - Guidance Office 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 125 SF No Good Yes N/A 2 B

1006A 1st Corridor - by Stair Tower adjacent to Classroom #100 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 150 SF No Good Yes N/A 2 B

1007A 1st Corridor - by Elevator 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 510 SF No Good Yes N/A 2 B

1009 1st Classroom #103 - Shop 4 Textured Ceiling Plaster ACM Textured Ceiling Plaster above Non-ACM Suspended Ceiling 1,350 SF Yes Good Yes Above Non-ACM Suspended Ceiling 3 C

1009 1st Classroom #103 - Shop 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1010 1st Classroom #104 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 500 SF No Good Yes N/A 2 B


1010 1st Classroom #104 9 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B


1011 1st Multi-Purpose Room 7 Vapor Barrier ASSUMED Material under Hardwood Flooring due to non-performance of Destructive-type Sampling 4,300 SF No Good Yes PACM Material added to listing. 2 B

1011A 1st Stage 7 Vapor Barrier ASSUMED Material under Hardwood Flooring due to non-performance of Destructive-type Sampling 1,300 SF No Good Yes PACM Material added to listing. 2 B

1011A 1st Stage 13 PACM Stage Light Wire Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 3,000 LF Yes Good Yes PACM Material added to listing. 4 D

1015 1st Principals Office 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1016 1st Gym Office 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 175 SF No Good Yes Under 12"x 12" White w/ Blue Streaks Floor Tile 2 B

1016A 1st Gym Office Closet 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 50 SF No Good Yes N/A 2 B








1025 1st Classroom #108 1 9"x 9" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 840 SF No Good Yes Under 12"x 12" White w/ Blue Streaks Floor Tile 2 B

1025 1st Classroom #108 6 Wood Paneling Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling on Non-ACM Plaster/Sheetrock Walls 400 SF No Good Yes PACM Material added to listing. 2 B

1026 1st Classroom #110 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 1,200 SF No Good Yes N/A 2 B

























1037 1st Nurses Office 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 400 SF No Good Yes N/A 2 B

1037 1st Nurses Office 6 Wood Paneling Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling on Non-ACM Plaster/Sheetrock Walls 400 SF No Good Yes PACM Material added to listing. 2 B

1037 1st Nurses Office 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

2001 2nd Classroom #200 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

2001 2nd Classroom #200 9 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B

2001 2nd Classroom #200 10 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 200 SF No Good Yes PACM Material added to listing. 2 B

2001 2nd Classroom #200 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B





2003 2nd Classroom #201 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 1,350 SF No Good Yes N/A 2 B

2003 2nd Classroom #201 3 Cementitious Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 75 SF No Good No Under Cabinets - 5 sf Exposed 2 B



Conducted: August 28 & 29, 2013

Inspector(s): Philip J. Page & Todd J. McAfee



1375 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action



2003A 2nd Classroom #201 Storage Room 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 100 SF No Good Yes N/A 2 B

2006A 2nd Corridor - by Stair Tower adjacent to Classroom #200 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 150 SF No Good Yes N/A 2 B

2009 2nd Room #203 - Office 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 580 SF No Good Yes N/A 2 B

2010 2nd Classroom #204 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 870 SF No Good Yes N/A 2 B















2017 2nd Classroom #205 6 Wood Paneling Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling on Non-ACM Plaster/Sheetrock Walls 400 SF No Good Yes PACM Material added to listing. 2 B


2018 2nd Classroom #205K 6 Wood Paneling Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling on Non-ACM Plaster/Sheetrock Walls 400 SF No Good Yes PACM Material added to listing. 2 B

2018 2nd Classroom #205K 5 Black Anti-Sweat Tar ACM on Metal Sink Basin inside Sink Cabinet 10 SF No Good Yes Under Two (2) Metal Sink Basins 2 B

2018 2nd Classroom #205K 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

2019A 2nd Corridor - by Elevator 2 12"x 12" Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 425 SF No Good Yes N/A 2 B












































2035 2nd Stairwell 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

2036 2nd Library 6 Wood Paneling Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling on Non-ACM Plaster/Sheetrock Walls 400 SF No Good Yes PACM Material added to listing. 2 B

2036A 2nd Library - Computer Area 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

2036A 2nd Library - Computer Area 10 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

2037 2nd Classroom #209 - Computer Lab 1 & 2 Mulitple Layers of ACM Floor Tile & Mastic ACM Floor Tile & Mastic on Non-ACM Cementitious Slab 620 SF No Good Yes N/A 2 B

2037 2nd Classroom #209 - Computer Lab 6 Wood Paneling Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling on Non-ACM Plaster/Sheetrock Walls 400 SF No Good Yes PACM Material added to listing. 2 B

2037 2nd Classroom #209 - Computer Lab 8 Smartboard/Activboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B





1375 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

2037 2nd Classroom #209 - Computer Lab 9 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B

2037 2nd Classroom #209 - Computer Lab 10 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

2037 2nd Classroom #209 - Computer Lab 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF No Good Yes PACM Material added to listing. 2 B

2038 2nd Corridor 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B

2038A 2nd Corridor 11 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 200 SF No Good Yes PACM Material added to listing. 2 B




Marlboro Elementary School

1380 Route 9W

Marlboro, NY 12542 2013 Initial AHERA Triennial

(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

ALL Throughout School/Building 4 Pipe Insulation/Fittings ASSUMED in area of Sinks/Univentilators/Heating Units within Non-ACM Walls/Cavities/Chases Indeterminate LF Yes Indeterminate No PACM Material added to listing. 3 C

ST-1 Stairwell/Landing 10 12"x 12" Floor Tile ASSUMED Material due to non-performance of Destructive-type Sampling 200 SF No Good Yes PACM Material added to listing. 3 C

ST-1 Stairwell/Landing 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B







1000 1st Nurses Office 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1000A 1st Nurses Office (Med Room) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1000B 1st Nurses Office (Rest Area) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1000C 1st Nurses Office (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1001 1st Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1002 1st Mail Room/Corridor 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1004 1st Principal's Office 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1005 1st Conference Room A-140 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1006 1st Main Office 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1007 1st Corridor 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1008 1st Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1010 1st Kitchen 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 75 SF Yes Good Yes PACM Material added to listing. 2 B

1015 1st Kitchen Office A-124 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1016 1st Janitorial Closet 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1018 1st Receiving Corridor 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1019 1st Cafeteria 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B

1020 1st Teacher's Conference Room A-123 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B


1024 1st Media Center A-101 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1024A 1st Media Office 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1024B 1st Media Lab 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1024B 1st Media Lab 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 160 SF No Good Yes PACM Material added to listing. 2 B

1024 1st Media Lab 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1025 1st Women's Handicap Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1026 1st Girl's Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1027 1st Boy's Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1029 1st Men's Handicap Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1030 1st Classroom A-108 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1030 1st Classroom A-108 6 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B

1030 1st Classroom A-108 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B




1031A 1st Classroom A-109 (Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1031B 1st Classroom A-109 (Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B







1038 1st Gymnasium A-117 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 150 SF Yes Good Yes PACM Material added to listing. 2 B

1038 1st Gymnasium A-117 9 Vapor Barrier ASSUMED Material due to non-performance of Destructive-type Sampling 1,100 SF No indeterminate No PACM Material added to listing. 2 B

1039 1st Stage 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1039 1st Stage 9 Vapor Barrier ASSUMED Material due to non-performance of Destructive-type Sampling 600 SF No indeterminate No PACM Material added to listing. 2 B

1040 1st P.E. Office A-117 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1040A 1st P.E. Office A-117 (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1042 1st Girl's Locker Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1042A 1st Girl's Locker Room (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1043 1st Boy's Locker Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1043A 1st Boy's Locker Room (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1044 1st Music Room A-118 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1044 1st Music Room A-118 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B


Inspector(s): Louis N. Johnson III, Philip J. Page & Todd J. McAfee



1380 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

1045 1st Gymnasium Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1046 1st Band Room A-119 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1046 1st Band Room A-119 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF No Good Yes PACM Material added to listing. 2 B

1047 1st Corridor 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1048 1st Classroom E-145 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1048 1st Classroom E-145 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1048 1st Classroom E-145 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B

1048 1st Classroom E-145 1 Floor Tile & Mastic ACM 9" x 9" Floor Tile W/ACM Mastic on Non-ACM Cementitious Slab 200 SF No Good Yes Material Added During 2013 Initial Inspection 3 C





1051 1st Classroom E-147 6 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 160 SF No Good Yes PACM Material added to listing. 2 B

1051 1st Classroom E-147 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

























1059 1st Corridor 10 Floor Tile & Mastic ASSUMED Material due to non-performance of Destructive-type Sampling 700 SF No Good Yes PACM Material added to listing. 3 C

1061 1st Boiler Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B

1062 1st Electrical Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1062A 1st Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1062B 1st Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1062C 1st Corridor 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B

1062D 1st Compressor Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B
























1380 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action



1072 1st Mechanical Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1073 1st Men's Faculty Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1074 1st Women's Faculty Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1077 1st Custodial Office E-137 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1077 1st Custodial Office E-137 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1078 1st Cafeteria 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 200 SF Yes Good Yes PACM Material added to listing. 2 B

1078 1st Cafeteria 2 Floor Tile & Mastic ACM Multiple Layers Floor Tile W/ACM Mastic on Non-ACM Cementitious Slab 5,000 SF No Good Yes Material Added During 2013 Initial Inspection 3 C

1078A 1st Janitorial Closet 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B



1081 1st Gymnasium 9 Vapor Barrier ASSUMED Material due to non-performance of Destructive-type Sampling 1,200 SF No indeterminate No PACM Material added to listing. 2 B

1081 1st Gymnasium 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B

1081A 1st Gymnasium Coach Office 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1081A 1st Gymnasium Coach Office 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1081B 1st Gymnasium Storage Room 1 Floor Tile & Mastic ACM 9" x 9" Floor Tile W/ACM Mastic on Non-ACM Cementitious Slab 150 SF No Good Yes Material Added During 2013 Initial Inspection 3 C

1081B 1st Gymnasium Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1081B 1st Gymnasium Storage Room 3 Pipe Insulation/Fittings ACM Pipe Fittings on Non ACM Insulation 2 LF Yes Damaged Yes Material Added During 2013 Initial Inspection 4 D

1082 1st Stage 9 Vapor Barrier ASSUMED Material due to non-performance of Destructive-type Sampling 500 SF No indeterminate No PACM Material added to listing. 2 B


1082 1st Stage 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1082A 1st Storage Room 1 Floor Tile & Mastic ACM 9" x 9" Floor Tile W/ACM Mastic on Non-ACM Cementitious Slab 150 SF No Good Yes Material Added During 2013 Initial Inspection 3 C

1082A 1st Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1082B 1st Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1082C 1st Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1084 1st Office E-140 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1085A 1st Principal's Office (Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1085B 1st Principal's Office (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1085C 1st Principal's Office (Storage Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1087 1st Copier Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1088 1st Health Office 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 75 SF Yes Good Yes PACM Material added to listing. 2 B

1088A 1st Health Office (Exam Room) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1088B 1st Health Office (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1088C 1st Health Office (Exam Room) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1089 1st Room E-106 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1089A 1st Room E-106 (Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1089B 1st Room E-106 (Storage Room) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1090 1st Library 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1090 1st Library 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 240 SF No Good Yes PACM Material added to listing. 2 B









1093A 1st Classroom E-108 (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1093B 1st Classroom E-108 (Storage Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B










1095B 1st Classroom E-110 (Storage Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B






1380 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action









1097A 1st Classroom E-112 (Storage Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B
























1107 1st Data Server Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B



1111 1st Classroom K-104 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1111 1st Classroom K-104 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1111 1st Classroom K-104 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B

1111 1st Classroom K-104 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B









1113A 1st Classroom K-106 (Storage Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1113B 1st Classroom K-106 (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B




















1380 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action



1118A 1st Classroom K-121 (Restroom) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1118B 1st Classroom K-121 (Storage Closet) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1120 1st Electrical Closet 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2000 2nd Classroom #220 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


2000 2nd Classroom #220 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B







2003 2nd Corridor 10 Floor Tile & Mastic ASSUMED Material due to non-performance of Destructive-type Sampling 900 SF No Good Yes PACM Material added to listing. 3 C

2004 2nd Corridor 10 Floor Tile & Mastic ASSUMED Material due to non-performance of Destructive-type Sampling 2,000 SF No Good Yes PACM Material added to listing. 3 C

2004 2nd Corridor 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B

2005 2nd Classroom A-201 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2005A 2nd Classroom A-201 (Office) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


2006 2nd Classroom A-202 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

2006 2nd Classroom A-202 7 Dry Erase Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 160 SF No Good Yes PACM Material added to listing. 2 B

2006A 2nd Classroom A-202 (Office) 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2007 2nd Mechanical Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2008 2nd Data Server Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2009 2nd Women's Handicap Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2010 2nd Girl's Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2011 2nd Boy's Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2011A 2nd Janitorial Closet 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2012 2nd Men's Handicap Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B



2013 2nd Classroom A-210 6 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B









2017 2nd Corridor 10 Floor Tile & Mastic ASSUMED Material due to non-performance of Destructive-type Sampling 900 SF No Good Yes PACM Material added to listing. 3 C








2019 2nd Classroom A-215 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 20 SF No Good Yes PACM Material added to listing. 2 B

2020 2nd Corridor 10 Floor Tile & Mastic ASSUMED Material due to non-performance of Destructive-type Sampling 1,000 SF No Good Yes PACM Material added to listing. 3 C

2021 2nd Storage Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2022 2nd Data Server Room 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2023 2nd Book Room E-209 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2023 2nd Book Room E-209 1 Floor Tile & Mastic ACM 9" x 9" Floor Tile W/ACM Mastic on Non-ACM Cementitious Slab 500 SF No Good Yes Material Added During 2013 Initial Inspection 3 C

2024 2nd Janitorial Closet 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2025 2nd Girl's Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2026 2nd Classroom E-207 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

2026 2nd Classroom E-207 1 Floor Tile & Mastic ACM 9" x 9" Floor Tile W/ACM Mastic on Non-ACM Cementitious Slab 900 SF No Good Yes Material Added During 2013 Initial Inspection 3 C

2026 2nd Classroom E-207 6 Chalkboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 160 SF No Good Yes PACM Material added to listing. 2 B

2026 2nd Classroom E-207 5 Smartboard/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

2026 2nd Classroom E-207 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B







1380 Route 9W


(ACM by Space ID)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action
























2032 2nd Boy's Restroom 11 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


2033 2nd Corridor 8 Peg Board/Adhesive ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B




Milton Elementary School

21 Milton Turnpike

Milton, NY 12547 AHERA Triennial 2013(ACM by AHERA Hazard)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

ALL ALL Throughout 10 Pipe Insulation ASSUMED in area of Sinks/Univentilators/Heating Units within Non-ACM Walls/Cavities/Chases Indeterminate LF Yes Indeterminate No PACM Material added to listing. 3 C

B008 Basement Stage 3 Mudded Joint Packing ACM Mudded Joint Packing on Metal Pipe Elbow 2 LF Yes Good Yes ACM Material identified during 2013 Initial Survey. 3 C

B008 Basement Stage 4 Mudded Roof Drain ACM Mudded Roof Drain on Metal Drain Basin 1 SF Yes Good Yes ACM Material identified during 2013 Initial Survey. 3 C

B001 Basement Elevator Machine Room 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B002 Basement Storage 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

B003 Basement Corridor 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B006 Basement Kitchen 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

B007 Basement All Purpose Room 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 100 SF Yes Good Yes PACM Material added to listing. 2 B

B009 Basement Storage 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B010 Basement Kiln Room 5 Expansion Caulk ACM Residual Caulk on Non-ACM Brick Wall 10 LF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

B011 Basement Girl's Restroom 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B013 Basement Boy's Restroom 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B016 Basement Art Room 1 9" x 9" Floor Tile and Mastic 9" x 9" ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 800 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

B016 Basement Art Room 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B017 Basement Electrical Storage Room 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B018 Basement Corridor 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

B020 Basement Boiler Room 6 Window Glazing ACM Window Glazing on Glass Perimeters to Metal Casing 20 LF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1000 1st Conference Room #A101 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1001 1st Corridor 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B


1002 1st Stairwell Landing 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 150 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1002 1st Stairwell Landing 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1003 1st Corridor 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1005 1st Classroom #112 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 900 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1005 1st Classroom #112 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B



1006 1st Classroom #113 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 900 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B




1007 1st Alcove 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 120 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B



1010 1st Custodial Closet 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1011 1st Women's Restroom 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1012 1st Men's Restroom 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1013 1st Faculty Room #114 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1013 1st Faculty Room #114 8 Peg Board ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1014 1st Corridor 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 2,400 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B



1015 1st Principal's Office 8 Peg Board ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B


1016 1st Main Office 8 Peg Board ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B


1018 1st Health Office 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 400 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1018 1st Health Office 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1018 1st Health Office 8 Peg Board ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1018A 1st Restroom 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1019 1st Room #108 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 500 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1019 1st Room #108 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1019 1st Room #108 9 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B

1019 1st Room #108 11 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B














Conducted: September 24, 2013

Inspector(s): Philip J. Page & Louis Johnson III


Milton Elementary School

21 Milton Turnpike

Milton, NY 12547 AHERA Triennial 2013(ACM by AHERA Hazard)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

1024 1st Room #103 2 1' x 1' Floor Tile and Mastic 1' x 1' ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B



1025 1st Room #102 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1025 1st Room #102 9 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF Yes Good Yes PACM Material added to listing. 2 B



1025B 1st Corridor 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile on ACM Mastic with Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1025B 1st Corridor 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1026 1st Classroom 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1027 1st Secretary's Office #101 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1027 1st Secretary's Office #101 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1027 1st Secretary's Office #101 9 Chalkboard ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B

1028 1st Office #101 2 1' x 1' Floor Tile and Mastic 1' x 1' Non-ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1028 1st Office #101 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1029 1st Classroom #116 2 1' x 1' Floor Tile and Mastic 1' x 1' ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B



1029A 1st Office 2 1' x 1' Floor Tile and Mastic 1' x 1' ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1029A 1st Office 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1030 1st Conference Room 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B

1031 1st Office 2 1' x 1' Floor Tile and Mastic 1' x 1' ACM Floor Tile with ACM Mastic on Non-ACM Cementitious Floor 300 SF No Good Yes ACM Material identified during 2013 Initial Survey. 2 B

1031 1st Office 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1031 1st Office 11 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B

1032 1st Electrical Closet 7 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B





62 Overlook Dr

Newburgh, NY 12550AHERA Triennial 2013(ACM by AHERA Hazard)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

ALL ALL Throughout School/Building 5 Pipe Insulation/Fittings ASSUMED in area of Sinks/Univentilators/Heating Units within Non-ACM Walls/Cavities/Chases Indeterminate LF Yes Indeterminate No PACM Material added to listing. 3 C

1001 1st Classroom #104 3 Dry Erase Board ASSUMED Material due to non-performance of Destructive-type Sampling 80 SF No Good Yes PACM Material added to listing. 2 B




1005 1st Exit Vestibule 5 Vision Panel Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 250 SF Yes Good Yes PACM Material added to listing. 2 B

1007 1st Media Center #101 6 Smartboard ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF No Good Yes PACM Material added to listing. 2 B


1008 1st Computer Room 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1009 1st Classroom #113 1 9" x 9" Floor Tile (Mult. Varieties) ACM Floor Tile with Non-ACM Mastic on Non-ACM Cementitious Floor 900 SF No Good Yes ACM Identified during 2013 Initial Survey 2 B




1009 1st Classroom #113 5 Vision Panel Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF Yes Good Yes PACM Material added to listing. 2 B






1010 1st Classroom #111 5 Vision Panel Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B























1016 1st Janitor's Closet 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1017 1st Adult Restroom 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1019 1st Storage Closet 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B


1020 1st Corridor 3 Pegboard ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B


1022 1st Conference Room #103 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1023 1st Boiler Room 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 75 SF Yes Good Yes PACM Material added to listing. 2 B




1029 1st Storage Closet 1 9" x 9" Floor Tile (Mult. Varieties) ACM Floor Tile with Non-ACM Mastic on Non-ACM Cementitious Floor 150 SF No Good Yes ACM Identified during 2013 Initial Survey 2 B


1030 1st Data Server Room 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1031 1st Copier Room 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1031 1st Copier Room 3 Pegboard ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B



1033 1st Main Office 3 Pegboard ASSUMED Material due to non-performance of Destructive-type Sampling 40 SF No Good Yes PACM Material added to listing. 2 B

1033 1st Main Office 5 Vision Panel Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 280 SF Yes Good Yes PACM Material added to listing. 2 B

1034 1st Nurse's Office 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 50 SF Yes Good Yes PACM Material added to listing. 2 B


1034B 1st Closet 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1034C 1st Break Room 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B

1035 1st Adult Restroom 2 Fire Door Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 25 SF Yes Good Yes PACM Material added to listing. 2 B





62 Overlook Dr

Newburgh, NY 12550AHERA Triennial 2013(ACM by AHERA Hazard)

Marlboro CSD

50 Cross Road

Marlboro, NY 12542

Project # Q13-8204

Space


Homogenous


Unit


AHERA

Classification

Recommended

Response

Action

1036 1st Entry Vestibule 5 Vision Panel Insulation ASSUMED Material due to non-performance of Destructive-type Sampling 280 SF Yes Good Yes PACM Material added to listing. 2 B







APPENDIX B: FLOOR PLANS




APPENDIX C: O&M PLAN

ASBESTOS

OPERATIONS & MAINTENANCE (O&M) PROGRAM

Facilities: Marlboro Central School District 21 Milton Turnpike Suite 100 Milton, NY 12547

Prepared For: Marlboro Central School District 21 Milton Turnpike Suite 100 Milton, NY 12547

Prepared By: Quality Environmental Solutions & Technologies, Inc. (QuES&T)

1376 Route 9 Wappingers Falls, NY 12590 Date Prepared: March 4, 2014

EXECUTIVE SUMMARY

Marlboro Central School District has developed this Operations and Maintenance (O&M) Program to prevent and minimize exposure of all building occupants to asbestos fibers during routine cleaning and maintenance activities. To accomplish this objective the O&M Program involves work practices to ensure that the existing Asbestos-containing Materials (ACM) are maintained in good condition, to properly clean-up any previously released asbestos materials, to prevent the release of asbestos fibers during maintenance activities, and to periodically monitor the physical conditions of the ACM in compliance with all applicable Local, State and Federal Regulations. To assist in the development of this O&M Program, information from existing asbestos-related documentation, including but not limited to: asbestos inspection/survey reports, AHERA Initial/Triennial/Periodic Surveillance Reinspection Reports, etc. were utilized and incorporated into this O&M Program. All functional spaces accessible by normal day-to-day means were included and therefore, excluded inaccessible and/or concealed components/areas/materials (i.e. roofs/roofing materials, crawlspaces, ceiling/wall plenums/chases/cavities, boiler(s), etc.) unless specifically noted. No demolition of building surfaces or disassembly of installed equipment was performed. Therefore, prior to any demolition or construction activities, further investigation and sampling is required. The work practices defined within this O&M Program manual are intended to be utilized for routine cleaning and maintenance activities that may have the potential to cause accidental disturbance of identified and/or assumed/presumed ACM. Examples of these types of projects include, but are not limited to: waxing/buffing of floors; periodic maintenance of HVAC Mechanical Equipment; and, working near friable building finishes/components, or similar materials that contain or may contain asbestos. Routine cleaning and maintenance activities must not disturb any ACM. All work that will disturb ACM directly shall be treated as an "Asbestos Project" and shall be conducted according to the procedures, at a minimum, as defined by 12 NYCRR Part 56, 29 CFR 1926.1101, 1910.1001 and all other applicable Local, State and Federal Regulations. All necessary personnel of Marlboro Central School District will be trained in the recognition and evaluation of ACM, inclusive of proper methods of handling ACM, recognition of ACM damage/deterioration/delamination, as well as proper reporting methods for emergencies (i.e. Incidental Disturbances of ACM, Fiber Release, etc.) and anticipated construction/demolition/renovation activities and routine day-to-day maintenance.

***A permanent record involving this O&M Program, as well as additional

Asbestos-related documentation, inclusive of all Forms, Inspections/Sample Results, Incidental Disturbances/Fiber Releases, Abatement Projects (i.e. abatement, enclosure, encapsulation activities), Personnel Licensing/Medical Records, etc. shall be retained by the Marlboro Central School District Facilities Coordinator and/or LEA Designee for a minimum of “Term of Employment –or– Life of Building PLUS Thirty (30) years.***

TABLE OF CONTENTS

Section Page CHAPTER I – INTRODUCTION I.1 Introduction to an Operations & Maintenance (O&M) Program......................................... 8 I.2 Purpose of Asbestos O&M Program.................................................................................... 9 I.3 Developing & Implementing the O&M Program................................................................. 10 I.3.1 Objectives of the O&M Program ...................................................................................... 11 I.3.2 Elements of the O&M Program ........................................................................................ 12 CHAPTER II – BACKGROUND INFORMATION II.1 History of Asbestos.............................................................................................................. 14 II.1.1 Occurrence & Properties ................................................................................................... 14-16 II.1.2 Uses of Asbestos in Buildings .......................................................................................... 17-24 II.1.3 Exposure Potential ............................................................................................................. 25 II.2 Health Hazards & Effects..................................................................................................... 14 II.2.1 The Respiratory System.................................................................................................... 27-28 II.2.2 Asbestosis ......................................................................................................................... 29 II.2.3 Lung Cancer ..................................................................................................................... 30 II.2.4 Mesothelioma.................................................................................................................... 30 II.2.5 Other Diseases .................................................................................................................. 31-32 II.3 Asbestos Regulations ........................................................................................................... 33 II.3.1 OSHA Asbestos Standards ............................................................................................... 33-35 II.3.2 National Emission Standards for Hazardous Air Pollutants (NESHAP) – Asbestos……..36-39 II.3.3 Other Federal Agencies..................................................................................................... 39 II.3.4 State Agencies................................................................................................................... 39 CHAPTER III – OPERATIONS & MAINTENANCE PROGRAM III.1 Building Owner’s Policy...................................................................................................... 41 III.1.1 Organization of the Asbestos Management Team............................................................ 41 III.1.2 Asbestos Site Coordinators (ASC).................................................................................... 41 III.1.3 Independent Industrial Hygienist ...................................................................................... 42 III.1.4 Maintenance Personnel & Supervisors ............................................................................. 42 III.1.5 Custodial Staff & Supervisors........................................................................................... 42 III.1.6 Office Personnel & Supervisors........................................................................................ 42 III.1.7 Key Program Personnel………………………………………………………................. 43

TABLE OF CONTENTS (CONT’D)

Section Page CHAPTER III – OPERATIONS & MAINTENANCE PROGRAM (CONT’D) III.2 Areas where ACM is Present ............................................................................................... 44 III.3 Program for Informing Building Occupants ........................................................................ 45 III.4 Common Maintenance Activities Impacting ACM.............................................................. 46 III.5 Labeling & Signage ............................................................................................................. 47-48 III.6 Training Requirements......................................................................................................... 49 III.6.1 Custodians......................................................................................................................... 49 III.6.2 Building & Maintenance Mechanics................................................................................. 49 III.6.3 Asbestos Site Coordinators (ASC).................................................................................... 49 III.6.4 Documentation of Training ............................................................................................... 49 III.7 Cleaning ............................................................................................................................... 51 III.7.1 Areas with Non-Friable ACM........................................................................................... 52-53 III.8 Special Work Practices for Maintenance Activities............................................................. 54-56 III.9 Special Work Practices for Renovations.............................................................................. 57 III.10 Emergency Response Procedures ........................................................................................ 58 III.11 Periodic ACM Surveillances................................................................................................ 59-60 III.12 Inspections ........................................................................................................................... 61 III.12.1 Asbestos Sampling & Analysis ........................................................................................ 62-71 III.13 Record Keeping.................................................................................................................... 72 III.14 Asbestos-containing Waste Material Storage & Transporting............................................. 73-74 APPENDICES: Appendix “A”: O&M Forms

CHAPTER I:

INTRODUCTION

Asbestos Management Plan – O&M Program Marlboro Central School District EST March 4, 2014 Milton, NY 12547

O&M PROGRAM

7

I.1 INTRODUCTION TO AN O&M PROGRAM The O&M Program has attempted to incorporate the latest information, facts and findings as defined by the EPA's 1985 "Guidance for Controlling Asbestos-Containing Materials in Buildings ("Purple Book") and the 1990 Managing Asbestos in Place ("Green Book"). EPA in its "Green Book" has attempted to place the proper perspective on the potential hazard of asbestos exposure. This O&M Program was developed in accordance with the United States Environmental Protection Agency (USEPA) O&M Program Guidelines developed under the Asbestos Hazard Emergency Response Act (AHERA). The Guidelines instruct building owners on how to successfully manage Asbestos-containing Material (ACM) in place. According to the USEPA, ACM that is in ‘good’ condition and not ‘damaged’ or disturbed is unlikely to release asbestos fibers into the air. When ACM is properly managed, release of asbestos fibers into the air is prevented or minimized and the risk of asbestos-related disease can be reduced to a negligible level. The American Industrial Hygiene Association (AIHA) and the American Medical Association (AMA) have also issued similar statements on ACM.


O&M PROGRAM

8

I.2 PURPOSE OF ASBESTOS O&M PROGRAM The purpose of this manual is to establish written policies, procedures, and responsibilities for managing ACM in the facility. The purpose of the program is to control access to and disturbance of ACM, thereby minimizing potential asbestos exposure and promoting health and safety for all concerned (i.e. building occupants, employees, Marlboro Central School District employees, independent contractors, etc., who work within the facility or others who might enter the facility. References consulted in developing this manual include: Model USEPA Curriculum for Training Management Planners (for accreditation

under Toxic Substances Control Act [TSCA] Section 206), 1988 Managing Asbestos in Place, USEPA “Green” Book, EPA 20T-2003 Guidance for Controlling Asbestos-Containing Materials in Buildings, USEPA

“Purple” Book, EPA 560/5-85-024 USEPA National Emission Standard for Hazardous Air Pollutants (NESHAP), 40

Code of Federal Regulations (CFR) 61, Subpart M USEPA AHERA Regulation, 40 CFR 763, Subpart E Occupational Safety and Health Administration (OSHA) Asbestos Standards, 29 CFR

1910.1001 and 1926.1101, and Respiratory Protection Standard, 29 CFR 1910.134

Applicable State of New York regulations (ICR-56)


O&M PROGRAM

9

I.3 DEVELOPING & IMPLEMENTING THE O&M PROGRAM The O&M Program is a set of specific procedures and practices applied to cleaning, maintenance, renovation, and general operations to maintain the facility as free of asbestos contamination as possible. The process of identifying ACM within the facility is the first step in controlling occupant exposure to asbestos fibers. The O&M Program is based on information gathered from the previous inspections performed throughout the building. Following the identification of ACM, the next step was to develop a written O&M Program to minimize any potential risk posed by the ACM. This step has been completed with the development of this O&M manual. Once implemented, the O&M Program will remain in effect until all ACM is removed from the facility. This O&M Program is meant to be amended as new information or regulations that affect ACM within Marlboro Central School District facilities becomes available. It is not intended or designed to be a “one-time” document, rather one that evolves as conditions change. **CHAPTER #2 presents general information, including history and uses of asbestos, health hazards and effects, and summaries of applicable regulations. **CHAPTER #3 presents site-specific O&M practices and procedures. It is the most important part of the manual. These procedures should be read and thoroughly understood and be performed by trained personnel only. **The APPENDICES contain program support documents and information that should be periodically reviewed and updated, as necessary. Please direct any comments, suggestions, or requests for more information to the assigned Asbestos Site Coordinator (ASC) and Marlboro Central School District Site Coordinator.


O&M PROGRAM

10

I.3.1 Objectives of the O&M Program There are four (4) objectives of the O&M Program:

1. Minimize potential asbestos release by controlling access to ACM. 2. Maintain ACM in ‘good’ condition until it is eventually removed in its

entirety. 3. Cleanup ACM, as required, in a time-sensitive manner. 4. Maintain an inventory of ACM (i.e. material types, locations,

quantities, conditions, etc. The O&M Program is not a means by which full-scale asbestos abatement is accomplished. Rather, intentional disruption of ACM should be limited only to either repair, removal of small areas of damaged ACM or small areas where removal is necessary to facilitate maintenance or renovation activities. Removal and repair of ACM will be conducted by licensed abatement contractors employing appropriately certified personnel. Limited encapsulation and enclosure of ACM may also be used on a project-specific basis to help reduce the likelihood of contact with ACM.

Most abatement projects that require extensive planning and technical expertise are beyond the scope of this O&M Program. The Asbestos Site Coordinator (ASC) and Marlboro Central School District Site Coordinator will work with the Independent Industrial Hygienist to plan and execute abatement activities.


O&M PROGRAM

11

I.3.2 Elements of the O&M Program This O&M Program has been designed to include the following elements:

History of asbestos and its uses.

Health hazards of asbestos.

Program organization and responsibilities.

Areas of the building containing ACM.

Informing building occupants.

Labeling and posting signs.

Training requirements.

Specialized cleaning procedures.

Emergency response procedures.

Periodic ACM surveillance, including air sampling protocol.

Recordkeeping recommendations.

CHAPTER II:

BACKGROUND INFORMATION


O&M PROGRAM

13

II.1 HISTORY OF ASBESTOS USES II.1.1 Occurrence & Properties Why was asbestos used?

Asbestos has the ability to be separated into strong and flexible fibers. In addition, these fibers exhibited the following "generic" characteristics:

1. Withstood high temperatures and harsh chemicals without

breaking down. 2. Were resistant to electrical conductivity. 3. Had a high tensile strength. 4. Were relatively lightweight. 5. Were easily mixed into products. 6. Had wonderful sound absorption capabilities. 7. Were cheap and readily accessible.

Commercial use of asbestos has been widespread, and asbestos is found in products ranging from clothing to construction materials. The earliest recorded use of asbestos was about 2,500 BC in Finland, where the mineral was used to strengthen clay pots. More recently, modern industrial exploitation of asbestos dates from the late 1880's when it was mined in Canada and the USSR. The use of asbestos rapidly increased in England and France where the fibers were incorporated into cotton fabrics, thereby producing noncombustible fabrics. However, the real growth, especially in the West, has been in the past 50 years during and after World War II. Asbestos is still used today in certain products.


O&M PROGRAM

14

Section #11.1 – History of Asbestos Uses (CONT’D)

There are six (6) asbestos minerals, all fibrous, that have been widely used in over 1,000 commercial applications. These various forms of asbestos are: 1. Chrysotile – a white or greenish-colored hydrated magnesium silicate

that is considered the softest of the asbestos types. In addition to use in insulation and fireproofing products, it is spun and woven into asbestos cloths and tapes. Chrysotile is mined primarily in Canada, Africa, and the former USSR. Many scientists believe it to be the least toxic of all asbestiform minerals.

2. Amosite – a white ferrous magnesium silicate which ranges in color

from brownish-yellow to white and has excellent properties for use in heat insulation. Amosite is a trade name derived from the initials for Asbestos Mines of South Africa, the only location where it is found.

3. Crocidolite – a blue sodium iron silicate that can be woven or spun into

cloth or tape. It is mined mainly in South Africa and Australia and is believed to be the most toxic of the asbestiform minerals. Its use in the U.S. is very limited.

4. Anthophyllite – a white magnesium silicate with various amounts of

iron. This fiber has a harsh texture but has excellent resistance to chemicals and heat. Use of this asbestos type is limited in the U.S., but it has been found in decorative and acoustical material.

5. Tremolite – a white to yellow-colored calcium magnesium silicate that

has been a major ingredient in industrial and commercial talc.

6. Actinolite – a calcium iron magnesium silicate of greenish to white color. Its poor resistance to chemicals and its harsh texture are properties that limit its commercial use. However, it may be found in commercial and industrial talcs.

There are two (2) general families of asbestos that contain the asbestos forms common to the general public/industry and include: 1. Amphiboles – contains Amosite and Crocidolite. 2. Serpentine – contains Chrysotile.


O&M PROGRAM

15

Section #11.1 – History of Asbestos Uses (CONT’D) THE RULES & REGULATIONS INVOLVING ASBESTOS:

During the 1970's the Federal Government attempted to respond to mounting documentation of adverse health effects related to asbestos. The first scope of this response was to ban spray applied asbestos, begin protecting the workers and to provide some controls for industrial exposure. Since the late 1970's and 80's additional guidelines were added, amended and changed to cover building occupants (particularly schools), the environment, and the way we handle asbestos.

REGULATING AGENCIES : Department of Transportation – covers the packaging and transportation of

asbestos and ACM waste. Occupational Safety & Health Administration (OSHA) – covers employees,

personal protective equipment, training, medical monitoring, exposure monitoring, work procedures, packaging and warning postings.

Environmental Protection Agency (EPA) – covers the environment and

regulates notification, emissions, packaging, wetting of asbestos materials, and school inspections, management plans, and work procedures.

New York State Department of Labor; Asbestos Control Bureau – governs

the procedures for the licensing of asbestos contractors/workers, the inspection for ACM, and procedures/process of asbestos disturbance within New York State.


O&M PROGRAM

16

Section #11.1 – History of Asbestos Uses (CONT’D) II.1.2 Uses of Asbestos in Buildings

The following Table #1 displays the usage of asbestos in building materials and dates of use. The table is taken from the USEPA Purple Book, Guidance for Controlling Asbestos-Containing Materials in Buildings (USEPA 560/5-85-024, June 1985):

TABLE #1 Examples of Friable & Non-friable ACM within Buildings*

Product Location Asbestos

(%) Dates of Usage

Binder Friable/ Non-Friable

How Fibers are Released

Roofing Felts Flat, Built-up Roofs

10-15 1910-Present Asphalt Non-Friable

Replacing, Repairing or Demolition

Roof Felt Shingles

Roofs 1 1971-1974 Asphalt Friable Replacing, Repairing or Demolition

Roofing Shingles

Roofs 20-30 ?-Present Portland Cement

Non- Friable


Roofing

Tiles

Roofs 20-30 1930-Present Portland Cement

Non- Friable


Façade Siding/

Shingles

Siding 12-14 ?-Present Portland Cement

Non-Friable


Clapboards Siding 12-15 1944-1945 Portland

Cement

Non- Friable


Sprayed-on

Coatings

Ceilings, Walls,

Structural Steel

1-95 1935-1978 Portland Cement, Sodium Silicate, Organics

Friable Water, Damage,

Deterioration, Impact


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TABLE #1 (CONT’D)


(%) Dates of Usage



Troweled Coatings

Ceilings & Walls

1-95 1936-1978 Portland Cement, Sodium Silicate



Pre-Formed Thermal System

Insulation

Batts, Blocks, Pipe Coverings

6-15 1926-1971 Magnesium Carbonate, Calcium Silicate



Textiles

Cloth 100 1910-Present None Friable Water, Damage,


Textiles Fire Blankets

90-95 1920-Present Cotton/

Wool Friable Water,

Damage, Deterioration,

Impact

Textiles Felts 80 1920-Present Cotton Friable Water, Damage,


Textiles Blue

Stripe

80 1920-Present Cotton Friable Water, Damage,


Textiles Red

Stripe 90 1920-Present Cotton Friable Water,


Impact


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TABLE #1 (CONT’D)


(%) Dates of Usage



Textiles Green Stripe

95 1920-Present Cotton Friable Water, Damage,


Textile Sheets 50-95 1920-Present Cotton/

Wool Friable Water,


Impact

Textile Cord/Rope/ Yarn

80-100 1920-Present Cotton/ Wool



Textile Tubing 80-85 1920-Present Cotton/

Wool Friable Water,


Impact

Textile Tape/Strip 90 1920-Present Cotton/ Wool



Textile Curtain

(Theater, Welding)

60-65 1945-Present Cotton Friable Water, Damage,


Paper

Products

Corrugated, High

Temperature

90 1935-Present Sodium Silicate




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TABLE #1 (CONT’D)


(%) Dates of Usage



Paper Products

Corrugated, Moderate

Temperature

35-70 1910-Present Starch Friable Water, Damage,


Paper

Products Corrugated,

Indensed

98 1935-Present Cotton & Organic Binder



Paper

Products Millboard 80-85 1925-Present Starch,

Line, Clay



Roofing Felts Smooth

Surface 10-15 1910-Present Asphalt Non-

Friable Water,


Impact

Roofing Felts

Mineral Surface

10-15 1910-Present Asphalt Non- Friable

Water, Damage,


Roofing Felts

Shingles 1 1971-1974 Asphalt Non-

Friable Water,


Impact

Roofing Felts

Pipeline

10 1920-Present Asphalt Non- Friable

Water, Damage,



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TABLE #1 (CONT’D)


(%) Dates of Usage



Cementitious Concrete-like

Products

Extrusion Panels

8 1965-1977 Portland Cement




Products

Corrugated 20-45 1930-Present Portland Cement




Products

Flat 40-50 1930-Present Portland Cement




Products

Flexible 30-50 1930-Present Portland Cement




Products

Flexible Perforated

30-50 1930-Present Portland Cement




Products

Laminated (outer surface)





Products

Roof Tiles, Clapboard, Shingles





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TABLE #1 (CONT’D)


(%) Dates of Usage




Products

Clapboard 12-15 1944-1945 Portland Cement




Products

Siding Shingles

12-14 ?-Present Portland Cement




Products

Pipe 20-35 1935-Present Portland Cement



ACM

Compounds Caulking,

Putties 30 1930-Present Linseed Non-

Friable Water,


Impact

ACM Compounds

Adhesive, Mastics

(cold applied)


Water, Damage,


ACM

Compounds Joint/Taping Compounds

1-5 1945-1975 Portland Cement, Sodium Silicate



ACM

Compounds Roofing

Tar/Mastics 5 1945-1975 Asphalt Non-

Friable Water,


Impact


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TABLE #1 (CONT’D)


(%) Dates of Usage



ACM Compounds

Asphalt Tile


Water, Damage,


ACM

Compounds Roof Putty

10-25 ?-Present Asphalt Non- Friable

Water, Damage,


ACM

Compounds Plaster, Stucco

1-10 ?-Present Portland Cement



ACM

Compounds

Fire/Water Sealants

50-55 1935-Present Caster Oil, Polyiso-

Butylenes

Non- Friable

Water, Damage,


ACM

Compounds

Cement Insulation

20-100 1973-1990 Clay



ACM

Compounds

Cement Finishing

55 1920-1973 Clay



ACM

Compounds

Cement Magnesia

15 1926-1950 Magnesium Carbonate




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TABLE #1 (CONT’D)


(%) Dates of Usage



ACM Compounds

Asbestos Ebony

Products

50 1930-Present Portland Cement



Flooring &

Sheet Goods

Vinyl/Asbestos Tile (VAT)

21 1950-Present Polyvinyl- Chloride

Non- Friable

Water, Damage,


Flooring &

Sheet Goods

Asphalt/ Asbestos Tile


Water, Damage,


Flooring &

Sheet Goods Sheet Goods/

Resilient 30 1950-Present Dry

Oils

Non- Friable

Water, Damage,


Wall

Coverings

Vinyl Wallpaper

6-8 ?-Present ? Non-Friable

Water, Damage,


Paints & Coatings

Roof Coating


Water, Damage,


Paints & Coatings

Air Tight 15 1940-Present Asphalt Non- Friable

Water, Damage,


*The information in this Table is taken, with modification, from: Lory EE, Coin DC, February 1981. Management Procedure for Assessment of Friable Asbestos Insulating Material. Port Hueneme, CA: Civil Engineering Laboratory Naval Construction Battalion Center.

*Laboratory aprons, gloves, cord, rope, fire blankets, and curtains may be common in schools.


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Section #11.1 – History of Asbestos Uses (CONT’D) II.1.3 Exposure Potential

Construction materials containing asbestos have been used extensively in commercial buildings, especially those built prior to 1975. The present concern about exposure to asbestos in buildings is based on previously developed evidence linking various respiratory diseases with occupational exposure to asbestos in the shipbuilding, mining, milling, and fabricating industries.

After performing numerous assessments of asbestos fiber levels in air, the

USEPA found that average airborne asbestos levels inside buildings are essentially the same as levels outside buildings. USEPA determined that intact, undisturbed ACM does not pose a health risk and that the mere presence of asbestos in a building does not mean that the health of the building occupants is endangered.

The presence of asbestos in a building does not mean that the occupants

are at risk. If ACM remains in good condition and is unlikely to be disturbed, exposure should be negligible. However, when ACM is damaged or disturbed, e.g. by maintenance or repairs conducted without proper controls, asbestos fibers can be released into the air.

Friable ACM (i.e. material that can be crumbled, pulverized, or reduced to

powder by hand pressure) presents a potential source of exposure and must be carefully protected from damage or disturbance. In materials where asbestos fibers are firmly encased in a solid matrix, such as asbestos/cement pipe or vinyl asbestos floor tile, there is a reduced possibility of airborne asbestos fiber exposures, except during cutting, demolition, drilling, grinding, and sanding.

Risks associated with low level, “non-occupational” exposure have not

been well defined. The USEPA has determined that there is no definable "safe level" of asbestos exposure, i.e. zero risk of contracting an asbestos disease, especially for children with long lives ahead of them. This is because the disease incidence data is based on occupational levels of exposure, not the low, passive exposures that may occur in buildings where damaged ACM is present. As a result, the USEPA, through the Asbestos Hazard Emergency Response Act (AHERA) has instituted measures for schools to control or eliminate exposures.


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Section #11.1 – History of Asbestos Uses (CONT’D) II.1.3 Exposure Potential (CONT’D)

The AHERA regulation is considered "state-of-the-art" for asbestos control and is often used as a guideline by private industry. This O&M Program follows the guidelines issued under the AHERA regulation because of their importance in limiting the chance of asbestos exposure.


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II.2 HEALTH HAZARDS & EFFECTS

The adverse health effects associated with asbestos exposure have been extensively studied for many years. Results of these studies and epidemiological investigations have demonstrated that inhalation of asbestos fibers may lead to increased risk of developing one or more diseases.

Most people who have developed diseases as a result of asbestos exposure have been workers engaged in occupations where asbestos was a raw material. These workers were often exposed to high concentrations of asbestos fibers each working day with little or no protection such as mining, milling and manufacturing industries. Ambient levels in buildings today are typically tens of thousands times lower than those levels measured in occupational environments where asbestos was ever present. Additionally, today's workers follow specific work practices and wear appropriate personal protection, including respirators, to minimize the risk of exposure.

II.2.1 The Respiratory System

The primary health effects of asbestos are due to inhalation of asbestos fibers. In order to understand how asbestos diseases occur we must first understand the Respiratory System. A brief discussion of the respiratory system will help in understanding these effects. As air is breathed in, it passes through the mouth and nose into the windpipe, or trachea. The trachea splits into two smaller airways called the bronchi. Each bronchus divides into smaller and smaller tubes, or bronchioles, that lead into air sacks. These air sacks are called alveoli. Oxygen passes through the alveolar membrane and is absorbed into small blood vessels. Carbon dioxide and other waste gases pass out of the blood back into the alveoli where they are exhaled. The lung is composed of two lobes and sits in the chest, or pleural, cavity. The lining of the cavity and the membranes around the lung are in contact with each other and are very thin and moist. Like two panes of glass with a drop of water between them, these membranes, called mesothelia, slide easily across each other, but are very difficult to pull apart. Thus, as the chest cavity expands, the lungs do too and air is drawn in. If these linings became damaged, breathing becomes more difficult.


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Section #11.2 – Health Hazards & Effects (CONT’D) II.2.1 The Respiratory System (CONT’D)

The body has several mechanisms by which it "filters" the air breathed. First, very large particles are removed in the nose and mouth. Smaller particles are caught on the mucous-coated walls of the airways. These airways have a hair-like lining of ciliated cells which constantly beat upward toward the mouth. The ciliated cells sweep the particles up the airway and into the mouth where particles are either swallowed or expelled. Particles caught in the mucous are swept into the back of the mouth.

Cigarette smoking temporarily paralyzes these ciliated cells, inhibiting

one of the body's natural defenses against unwanted dust. As the smoker sleeps, the ciliated cells start working again and carry large amounts of mucous into the back of the mouth. This causes the so-called "smoker's hack" in the morning. After the first cigarette or two, the cleansing mechanism is paralyzed again and the coughing stops, allowing more particles to enter into the deeper airways and cause potential damage. For this reason, smokers who are exposed to asbestos appear to be at significantly greater risk than nonsmokers. Other reasons will also be discussed later in Section 2.2.3 - Lung Cancer.

Even with these natural defenses of the body, some dust particles

inevitably reach the tiny air sacks. When this occurs, large cells called macrophages attempt to engulf the particle and "digest" it. However, because of the shape of an asbestos fiber, the macrophages are sometimes unsuccessful. In a secondary defense mechanism, these macrophages deposit a coating on the fibers when they are unsuccessful in digesting them. This occurrence causes a series of chain reactions that ultimately result in the development of scar tissue on the lung. Where the presence of scar tissue disrupts normal respiratory function, asbestosis may develop.


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Section #11.2 – Health Hazards & Effects (CONT’D) II.2.2 Asbestosis

Asbestosis is a disease characterized by fibrotic scarring of the lung. It is a restrictive disease that reduces the capacity of the lung and hampers its ability to expand and to exchange gases. The earliest symptom is coughing. Asbestosis is prevalent among workers who have been exposed to high levels of asbestos fibers over a long period of time. There is a clear dose-response relationship between asbestos exposure and development of this disease. This means that the greater the asbestos exposure, the more likely asbestosis will develop, i.e. a dose-response relationship.

Asbestosis is irreversible and can progress even after exposure has ceased.

As the disease progresses, shortness of breath is commonly observed along with changes in lung function, a crackling sound in the lower half of the lung, and “clubbed” fingers.

Although most people believe a threshold exposure level exists below

which the disease does not occur, this threshold level has not yet been determined. All forms of asbestos have demonstrated the ability to cause asbestosis. Like all diseases associated with asbestos exposure, it may take many years for the disease to develop. The typical latency period, or lag time between first exposure and disease, for asbestosis is 15 to 30 years.


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Section #11.2 – Health Hazards & Effects (CONT’D) II.2.3 Lung Cancer

There are many causes of lung cancer, of which asbestos is only one. While employees exposed to industrial concentrations of asbestos in years past have an increased risk of getting lung cancer five times the normal population, their risk is not as great as the cigarette smoker whose risk is ten times the normal. A cigarette smoker who also works with asbestos is 50 times more likely to contract lung cancer than the normal nonsmoking population. The cigarette smoking and asbestos exposure multiply the effects of each other. This is known as a “synergistic effect.”

Like asbestosis, there is a long latency period of 20 to 30 years. There

also appears to be a dose-response relationship between asbestos exposure and lung cancer although no “safe” lower exposure level has yet been determined. Again, these figures relate to past industrial situations where workers wore little or no personal protective equipment.

II.2.4 Mesothelioma

The asbestos-associated disease of greatest concern in asbestos work is mesothelioma; it is also the rarest. It is considered to be a marker disease for asbestos exposure. Mesothelioma is a cancer of the chest or abdominal cavity linings, i.e. the mesothelia. If it occurs in the chest cavity, it is called pleural mesothelioma. If it occurs in the abdominal cavity, it is called peritoneal mesothelioma. By the time cancer is diagnosed, it is always fatal and effective therapy does not currently exist.

There is no exposure threshold for mesothelioma. The exact mechanism

of the disease remains unknown. Smokers do not appear to be at greater risk of getting mesothelioma nor does a dose-response relationship seem to exist between asbestos exposure and mesothelioma. Like other diseases caused by asbestos exposure, mesothelioma often takes 30 to 40 years after initial exposure to develop.


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Section #11.2 – Health Hazards & Effects (CONT’D) II.2.5 Other Diseases

Other diseases and adverse health effects have been observed in conjunction with asbestos exposure. An increased incidence of gastrointestinal cancers has been observed in populations exposed to asbestos. The sites include the esophagus, stomach, colon-rectum, kidney, and pancreas.

Pleural plaques, i.e. thickening of the chest cavity lining, have also been

observed among workers exposed to asbestos. This condition does not have any symptoms nor does it require treatment.

The data below comes from industrial exposures: __________________________________________________________________________ Years to Survival Rate Following Disease Develop diagnosis. __________________________________________________________________________ Asbestosis 10 – 20 15 years Pleural Plaques __________________________________________________________________________ Lung Cancer 20 5-10% over a 5 year period. __________________________________________________________________________ Mesothelioma 25 - 30 Most always fatal. Life

Expectancy for most not beyond 1-2 years. __________________________________________________________________________ ***The latency period lengthens as the exposure is lowered.


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ASBESTOS AND SMOKING

______________________________________________________________________________ Asbestos Mortality Group Experience Smoker Ratio ______________________________________________________________________________ Control No No 1.00 Asbestos Worker Yes No 4.7 Control No Yes 10.85 Asbestos Worker Yes Yes 53.24


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II.3 ASBESTOS REGULATIONS

Two federal agencies have been principally responsible for generating asbestos control regulations. These two agencies are USEPA and OSHA. In general, OSHA extends to all private sector employers and employees under federal jurisdiction. USEPA extends to all public and private work settings under federal jurisdiction. In addition, individual states and local townships have promulgated their own regulations. The following sections highlight some of these federal and state requirements.

II.3.1 OSHA Asbestos Standards

OSHA has promulgated two regulations that address asbestos exposure in buildings:

29 CFR 1926.1101 Asbestos in the Construction Industry 29 CFR 1910.1001 Asbestos in General Industry

The Asbestos in the Construction Industry standard covers employees engaged in demolition and construction and the following related activities likely to involve asbestos exposure: removal, encapsulation, alteration, repair, maintenance, insulation, spill/emergency cleanup, transportation, disposal, and storage of ACM. The Asbestos in General Industry standard covers all other operations where exposure to asbestos is possible, including occupant exposure to asbestos from buildings that contain ACM. In general, operations and maintenance asbestos-related work are covered by the Asbestos in the Construction Industry standard. To enforce its standards, OSHA is authorized to conduct workplace inspections. In addition, employees have the right to file an OSHA complaint without fear of punishment from the employer. In turn, employees have the responsibility to follow all safety and health rules. OSHA may not conduct an inspection without the employer's consent. If necessary, OSHA will get a court-issued warrant to conduct an inspection. OSHA will issue a citation following an inspection if the compliance officer who conducts the inspection finds a standard is violated. The citation informs the employer and employees of the alleged violation(s) and of the proposed length of time for correction. Monetary penalties may also be imposed.


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Section #11.3 – Asbestos Regulations (CONT’D) II.3.1 OSHA Asbestos Standards (CONT’D)

OSHA published its Final Rule on asbestos in the Federal Register on August 10, 1994. The new regulations amend the general industry (29 CFR 1910) and construction (29 CFR 1926) standards issued in 1986. Highlights of the general industry and construction standards follow.

The permissible exposure limit (PEL) was lowered to 0.1 fiber per cubic centimeter (f/cc) as an 8-hour time-weighted average (TWA) for all asbestos work in all industries, effective October 11, 1994. There is no action level. The excursion, or short-term exposure limit (STEL) remained at 1.0 f/cc, averaged over a 30-minute sampling period.

The general industry standard regulates all activities related to

asbestos, except agricultural settings, that are not covered by the construction standard. Under this standard, employers must provide awareness training to employees who perform housekeeping activities in areas where ACM or presumed ACM (PACM) are located. They must also institute a training program for all employees who are exposed to airborne asbestos at or above the PEL and/or excursion limit and ensure that they participate in the program. The program should be presented before the initial assignment and at least annually thereafter.

OSHA has eliminated the term "small-scale short-duration

projects" in the construction standard. Instead, OSHA classifies construction activity according to descending degree of risk. Class I work presents the greatest risk potential and Class IV, the lowest:

Class I work involves the removal of thermal system insulation

and surfacing ACM or PACM.

Class II work involves removal of any other ACM that is not thermal system insulation or surfacing ACM.

Class III work is defined as repair and maintenance activities

where employees are likely to disturb ACM.

Class IV is defined as maintenance and custodial activities during which employees contact ACM and PACM and activities to clean up waste and debris containing ACM and PACM.


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Section #11.3 – Asbestos Regulations (CONT’D) II.3.1 OSHA Asbestos Standards (CONT’D)

Under the construction standard, employers must designate a "competent person,” e.g. an Independent Industrial Hygienist or Asbestos Abatement Contractor Supervisor, who has the qualifications and authority for ensuring worker health and safety. This person must be capable of identifying existing asbestos hazards in the workplace and selecting the appropriate control strategy to reduce asbestos exposure and have the authority to take prompt corrective action. For Class I and II work, the competent person must be trained in accordance with EPA's Model Accreditation Plan (40 CFR 763) for project designer or supervisor, or its equivalent. For Class III and IV work, the competent person must have completed a 16-hour Operations and Maintenance (O &M) course developed by EPA [40 CFR 763.92 (a) (2)] or its equivalent.

The competent person must be present on all construction work

sites to supervise asbestos work performed in regulated areas. (A regulated area is where Class I, II, or III asbestos work is conducted, an adjoining area where debris and waste from the project may accumulate, and an area where airborne asbestos fiber Concentrations exceed or have the potential to exceed the PEL.)

The competent person must conduct frequent and regular

inspections of the job sites, materials, and equipment as part of required safety and health program.

Employers must institute a training program for all workers who

install asbestos-containing products and all workers who perform Class I, II, III, and IV work. Medical surveillance is required for all asbestos workers, i.e. outside contractors, who engage in Class I, II, or III work for a combined total of 30 days or more a year or who are exposed above the PEL or the excursion limit of 1.0 f/cc.

Employer must communicate the hazards of asbestos to employees

if ACM or PACM is present in their facilities or if their employees will work with ACM.

This final rule was published on October 11, 1994.


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Section #11.3 – Asbestos Regulations (CONT’D) II.3.2 National Emission Standards for Hazardous Air Pollutants

(NESHAP) – Asbestos

The USEPA National Emission Standards for Hazardous Air Pollutants (NESHAP) – Asbestos, (40 CFR Part 61, Subpart M, as amended November 20, 1990) must be considered during any maintenance, renovation, or demolition activities that might disturb ACM. NESHAP's rules apply to the application, removal, and disposal of ACM. Also included in NESHAP are rules concerning manufacturing, spraying, and fabricating ACM.

Some highlights of the NESHAP asbestos requirements follow.

Definitions

NESHAP, as amended November 20, 1990, divides types of ACM into three categories: regulated ACM (RACM), Category I non-friable ACM, and Category II non-friable ACM.

RACM – RACM is friable ACM that contain more than 1 percent

asbestos that, when dry, can be crumbled, pulverized, or reduced to powder by hand pressure.

Category I – Category I non-friable ACM includes asbestos

gaskets, resilient floor coverings, and asphalt roofing products containing more than 1% asbestos that cannot be crumbled, pulverized, or reduced to powder by hand-pressure.

Category II – Category II non-friable ACM includes all other

forms of non-friable ACM, containing more than 1 percent asbestos that are not included in Category I. Examples include Transite® board and cement siding.

Category II non-friable ACM that will be or have a high probability of becoming crumbled, pulverized, or reduced to powder are also considered to be RACM.


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(NESHAP) – Asbestos (CONT’D)

Inspections

Inspection is required to identify all forms of asbestos present in a facility prior to renovation or demolition activities. These include RACM and Category I and II non-friable ACM.

Notification Requirements

1) Demolition Projects

NESHAP defines demolition as the removal of a load supporting structural member of a facility or intentional burning. - Notification must be provided a minimum of ten (10) working

or “business” days prior to demolition of a building regardless of the quantity of RACM present.

- Notification must also be provided a minimum of ten (10)

working or “business” days prior to demolition for any facility that does not contain asbestos.


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Notification Requirements (CONT’D)

2) Renovation Projects

NESHAP defines renovation as altering a facility or component in any way, including removal of ACM. - Notification must be provided a minimum of ten (10) working

or “business” days prior to renovation if cumulative total of ACM quantities to be removed exceed 160 SF or 260 LF.

- Notification must be provided a minimum of ten (10) working

or “business” days before the end of the proceeding calendar year if the combined additive amount of friable ACM to be removed, or stripped during planned renovations in the next calendar year, exceeds 160 SF or 260 LF. This requirement is stipulated by USEPA to prevent building owners to break large scale projects into multiple small-scale projects and avoid notification requirements to USEPA.

Removal Requirements (CONT’D)

Removal is required of any RACM that will be affected prior to demolition. Prior to renovation if the activities would "break up or disturb" RACM, removal may be the only practical alternative. Friable RACM must be removed using wet removal techniques. With special approval from USEPA, dry removal is allowed under certain circumstances. No visible emissions to the outside air are permitted during removal or renovation.


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Disposal Requirements

No visible emissions to the outside air are allowed during collecting, packaging, transporting, or depositing ACM waste. Wet ACM must be sealed in leak-tight containers. Containers must be labeled with OSHA labels and provide the generator's identification and facility location. A generator's number for hazardous waste is not required.

II.3.3 Other Federal Agencies

Other federal agencies promulgating asbestos regulations include the Department of Transportation (DOT) on the transport of asbestos and the National Bureau of Standards on standards and protocols for laboratory accreditation.

II.3.4 State of New York

New York State Labor Code Rule 56 (CR56) requires notification for asbestos abatement projects that will remove and/or disturb more than 260 linear feet or 160 square feet of ACM. It also requires licenses for abatement contractors and permits for workers, establishes acceptable methods of removal, work practices, and discusses monitoring requirements for abatement projects. Code Rule 56 also requires that third party air monitoring be performed by individuals who are appropriately licensed.

CHAPTER III

OPERATIONS & MAINTENANCE PROGRAM

MARLBORO CENTRAL SCHOOL DISTRICT MILTON, NY 12547


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III.1 BUILDING OWNER’S POLICY Marlboro Central School District’s policy is to provide a safe and healthy

workplace for all occupants of its facilities. Employees and/or tenants, by policy, will not perform any asbestos-related

activities. Marlboro Central School District will retain an Independent Asbestos Abatement Contractor on an as-needed basis to perform asbestos-related tasks.

The requirements of this O&M Program will be enforced at all times. This

program is directed to those people who may reasonably be expected to come into contact with ACM and should be reviewed accordingly. Training, education and notification are important elements of this program.

The cooperation of all employees/tenants is necessary for the program to be effective. Deviations from this program will not be permitted without the consent of the Asbestos Site Coordinator and Marlboro Central School District Site Coordinator.

III.1.1 Organization of the Asbestos Management Team Members of the Asbestos Management Team includes:

1. Marlboro Central School District Site Coordinator. 2. Asbestos Site Coordinator (ASC). 3. Independent Industrial Hygienist. 4. Maintenance Personnel and Supervisor. 5. Custodial Staff and Supervisor. 6. Office Personnel and Supervisors. 7. Asbestos Abatement Contractor.

III.1.2 Asbestos Site Coordinator (ASC)

The ASC has implementation and enforcement authority for this O&M Program with help of the Marlboro Central School District Site Coordinator and Independent Industrial Hygienist. Any questions regarding program content or requirements should be directed to the ASC who will be responsible for program implementation and record keeping.


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Section #111.3 – Building Owner’s Policy (CONT’D) III.1.3 Independent Industrial Hygienist

Quality Environmental Solutions & Technologies, Inc. (QuES&T) will act as an Independent Industrial Hygienist and will be retained by Marlboro Central School District to perform visual inspections, air and/or bulk sampling, abatement project oversight, and provide recommendations, as required. QuES&T will conduct facility-wide inspection(s) for deterioration of ACM, as necessary. QuES&T will work closely with the ASC and the Marlboro Central School District Site Coordinator to assist in determining appropriate response actions.

III.1.4 Maintenance Personnel & Supervisors

Maintenance personnel will temporarily stop what they are doing and notify their supervisor when their work will disturb suspect ACM. The Maintenance Supervisor will notify the ASC who, along with the Independent Industrial Hygienist, will determine the appropriate response actions.

III.1.5 Custodial Staff & Supervisors

Custodial personnel will notify their immediate Supervisor(s) when they encounter damaged suspect ACM. The Custodial Supervisor will notify the ASC who, along with the Independent Industrial Hygienist, will determine the appropriate response actions.

III.1.6 Office Personnel & Supervisors

Office personnel and supervisors will notify the ASC when they encounter damaged, suspect ACM. The ASC, along with the Independent Industrial Hygienist, will determine the appropriate response to take.


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Section #111.3 – Building Owner’s Policy (CONT’D) III.1.7 Key Program Personnel (as of issuance date of this document)

Marlboro Central School District – Facilities Coordinator

Name: Lawrence M. Cavazza Phone: (845) 236-1397 Ext. 1133 E-mail: [email protected]

Marlboro Central School District – Asbestos Site Coordinator

Name: Lawrence M. Cavazza Phone: (845) 236-1397 Ext. 1133 E-mail: [email protected]

Marlboro Central School District – Maintenance Supervisor(s)

Name: Werner Pollmann Phone: (845) 236-5805 E-mail: [email protected]

Marlboro Central School District – Custodial Supervisor(s)

Name: Robert Salzano Phone: (845) 236-5805 E-mail: [email protected]

Independent Industrial Hygienist

Name: QuES&T Phone: (845) 298-6031


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III.2 AREAS WHERE ACM IS PRESENT

Please see Asbestos Management Plan – Appendix “A” (Listing of ACM by Building & Space ID) for a detailed summation of Asbestos-containing Materials (ACM), including locations, types, approximate quantities, and material-conditions.

During renovation and demolition operations, materials may be uncovered

that were not previously-identified. Personnel responsible for renovation or demolition should be alert to suspect ACM that may be uncovered during these operations. If any suspect ACM is uncovered, construction/demolition/renovation activities shall immediately halt, the ASC, Marlboro Central School District Site Coordinator and Industrial Hygienist shall be immediately notified. Any and all asbestos abatement work will be performed by licensed Abatement Contractors.


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III.3 PROGRAM FOR INFORMING BUILDING OCCUPANTS

Once the presence of ACM has been established in a facility, a notification program should be initiated. The notification program serves two primary purposes: 1) Alerts affected parties to the presence of ACM in the facility; and, 2) Provides basic information on avoiding the unnecessary disturbance of ACM. Notification of building occupants and other affected individuals can be accomplished several ways, some of which may involve: 1) Distributing notices/letters; 2) Holding awareness or informational seminars; and/or 3) Posting appropriate notices & signs in affected work areas and on bulletin boards, etc. The distribution of notices is an effective means of alerting facility occupants about the presence of asbestos and for preventing building occupants entering asbestos abatement work areas. Memorandums or letters can be tailored to specific parties and verification that notification was received is easily accomplished. Awareness or informational seminars can be designed to follow written notifications. They serve to expand on relevant information while allowing attendees to raise questions. These seminars can be developed at the same time as other training programs and typically last no more than 1-Hour. The Marlboro Central School District Site Coordinator and/or ASC will provide notification(s) to affected employees, as well as outside contractors, regarding any asbestos-related activities occurring within the building. The ASC will provide notification to each contractor about the presence of the ACM throughout the building, including access to review the Asbestos O&M program. A sample notification is presented in Appendix A of this O&M Manual.


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III.4 COMMON MAINTENANCE ACTIVITES IMPACTING ACM

Maintenance personnel conducting general maintenance activities throughout the facility may impact suspect or confirmed ACM. Some examples are as follows: Examples of Maintenance Type of Material Activities Which Impact ACM Being Impacted Removal of Overlay Carpeting; Buffing, Floor Tile & Mastics Sanding, or Grinding Floor Tiles Pipe Repair or Maintenance Inside Sprayed-on Fireproofing, Chases and Accessing Perimeter Columns Pipe Insulation, Pipe Fittings Installation of Conduit Inside Sprayed-on Fireproofing, Ceiling/Wall Cavities/Chases Pipe Insulation, Pipe Fittings


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III.5 LABELING & SIGNAGE

Marlboro Central School District’s intent is to inform workers and building occupants about the location and physical condition of ACM that they may come into contact with and/or potentially disturb during their assigned job duties. Occupants should be notified for two (2) reasons: 1) They should be informed of any potential hazard in their vicinity; and, 2) Informed persons are less likely to unknowingly disturb ACM and cause fiber releases. Marlboro Central School District informs occupants about the presence of ACM by distributing written notices, by posting signs or labels in a centralized location where any & all occupants can see them, or by holding awareness or information sessions whenever employees are affected by the asbestos abatement activities. Marlboro Central School District may retain Quality Environmental Solutions & Technologies, Inc. (QuES&T) to: 1) Assist in the posting of either warning labels on or at accessible friable ACM locations (i.e. ACM Piping, Boilers, Tanks, etc.) to warn building occupants; and/or 2) Provide 2-hour Asbestos Awareness Training for Maintenance personnel. The Marlboro Central School District Site Coordinator and the ASC will notify contractors about the locations of ACM in the building so that contractors can inturn notify and train their employees accordingly. Warning Labels/Signs should be readily visible, in large letter size, or a bright color. Warning Labels should read as follows.

CAUTION!

ASBESTOS

CANCER AND LUNG DISEASE HAZARD DO NOT DISTURB WITHOUT

PROPER TRAINING AND EQUIPMENT


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Section #111.4 – Labeling & Signage (CONT’D)

Warning Labels/Signs should also be posted in areas where the airborne fiber concentrations can be reasonably expected to exceed the OSHA PEL of 0.1 f/cc. Appropriate signs will be posted as required by the OSHA and the State of New York. These areas will be accessible to only asbestos abatement workers, inspectors, and authorized visitors. They serve to prevent unprotected individuals from entering these areas. The warning signs should read as follows:

DANGER!

ASBESTOS

CANCER AND LUNG DISEASE HAZARD AUTHORIZED PERSONNEL ONLY

RESPIRATORS AND PROTECTIVE CLOTHING ARE REQUIRED IN THIS AREA

If airborne fiber concentrations are not reasonably expected to exceed the OSHA PEL, OSHA signs are not required. However, warning signs should be affixed to barriers to warn any bystanders of the potential danger in the area. The signs should read as follows:

CAUTION!

POTENTIAL ASBESTOS HAZARD AREA

DO NOT ENTER

During asbestos abatement performed by trained personnel, the abatement

contractor and ASC shall be responsible for posting signs as required by OSHA regulations. The Independent Industrial Hygienist will be available to provide assistance and will confirm that the appropriate warning signs are posted.


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III.6 TRAINING REQUIREMENTS

Marlboro Central School District employees, including Maintenance and Custodial Staffing, will not be performing any in-house asbestos abatement activities. Nevertheless, the following training program shall be implemented. An asbestos abatement contractor will be retained to perform all asbestos abatement activities in this facility.

III.6.1 Custodians

Custodians should receive the 2-Hour Asbestos Awareness Training. The training consists of information regarding:

1. Asbestos – including definition, history, usage, types, forms. 2. Asbestos Health Effects and Exposures. 3. Locations of ACM identified within the building. 4. Recognition of damage, deterioration, delamination, and/or separation

of ACM. 5. This O&M Program. 6. Proper response to fiber release episodes.

Custodial activities may be limited to cleaning and simple maintenance tasks where ACM may be accidentally disturbed. Generally, custodial employees will not directly contact friable ACM. An annual refresher to the 2-Hour Asbestos Awareness Training shall be provided.

III.6.2 Building & Maintenance Mechanics

Building and Maintenance Mechanics who conduct activities that may disturb ACM shall receive the 2-Hour Asbestos Awareness Training. An annual refresher to the 2-Hour Asbestos Awareness Training shall be provided.


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Section #111.5 – Training Requirements (CONT’D) III.6.3 Asbestos Site Coordinator (ASC)

The ASC is responsible for implementing the O&M Program within Marlboro Central School District with assistance from the Marlboro Central School District Site Coordinator and Independent Industrial Hygienist. The ASC training should include detailed information on the requirements of this O&M Program, his/her responsibilities, steps to be taken in case of potential and/or accidental asbestos disturbance, and notification of contractors, Maintenance and Custodial staff, and employees. The ASC should receive, as a minimum, the 2-Hour Asbestos Awareness Training and also an Hour of specialized training on the requirements of the O&M Program and his/her responsibility. The ASC should be aware of all relevant regulations including those of the State of New York, OSHA, and USEPA and their asbestos abatement project reporting requirements.

III.6.4 Documentation of Training

Records or certificates for each employee trained must be kept on file within the designated Asbestos Management Plan/O&M Plan related filing systems, for a minimum of Employment-PLUS-Thirty (30) Years –OR– Life of Building-PLUS-Thirty (30) Years. The records should include the trainer, the date of training, and the content of the training provided.


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III.7 CLEANING

Marlboro Central School District will retain licensed Asbestos Abatement Contractors to complete any and all necessary removal, disposal and/or clean-up of Asbestos-containing Materials (ACM) throughout buildings/facilities. The Marlboro Central School District Site Coordinator will retain a licensed asbestos abatement contractor to conduct any and all scheduled or emergency abatement projects. The abatement work will be monitored by the Independent Industrial Hygienist. The ASC should determine, with the Independent Industrial Hygienist and Marlboro Central School District Site Coordinator, when periodic and/or planned cleanup or abatements are needed. Abatement or cleanup activities may be based on the periodic inspection of ACM, and/or when maintenance or renovation activities create a “potential for disturbance” of ACM. If cleaning is necessary, the Marlboro Central School District Site Coordinator will retain a licensed asbestos abatement contractor to clean all impacted areas and/or perform appropriate asbestos abatements accordingly.


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Section #111.7 – Cleaning (CONT’D) III.7.1 Areas with Non-Friable ACM

Non-Friable ACM (i.e. flooring/mastics, caulks/glazings, transite, etc.) typically releases fibers only when damaged or disturbed. Fiber releases can occur when workers drill, cut, abrade, crush, or saw vinyl asbestos floor tile or any other non-friable material. General cleaning and maintenance, however, should not damage non-friable material(s). USEPA has instituted the following recommended guidelines when stripping wax or finish coat from asbestos-containing flooring:

- Stripping Wax or Finish From ACM Flooring

1) AVOID STRIPPING FLOORING. Stripping of floors should be

done as infrequently as possible, perhaps once or twice a year or less, depending on circumstances. The frequency should be carefully considered when floor maintenance schedules or contracts are written or renewed.

2) PROPERLY TRAIN STAFF. Custodial or Maintenance staffing

who strips floors should be trained to operate the machines and pads and use floor care chemicals properly and safely.

3) FOLLOW APPROPRIATE WORK PRACTICES. Custodial

or Maintenance staffing who strips floors should follow appropriate work practices, such as those recommended here, under informed supervision. Directions from floor tile and floor wax product manufacturers on proper maintenance procedures should be consulted.

4) STRIP FLOORS WHILE WET. Flooring should be kept

adequately wet during the stripping operations. DO NOT perform dry stripping. Prior to machine operation, an emulsion of chemical stripper in water is commonly applied to the floor with a mop to soften the wax or finish coat. After stripping and before application of the new wax, the floor should be thoroughly cleaned while wet.


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Section #111.7 – Cleaning (CONT’D) III.7.1 Areas with Non-Friable ACM (CONT’D)

- Stripping Wax or Finish From ACM Flooring (CONT’D)

5) RUN MACHINES AT SLOW SPEED. If the machine used to remove the wax or finish coat has variable speeds, it should be run at slow speed (about 175-190 rpm) during the stripping operations.

6) SELECT THE LEAST ABRASIVE PAD POSSIBLE. USEPA

recommends that the machine be equipped with the least abrasive pad possible to strip wax or finish coat from asbestos-containing floors.

7) DO NOT STRIP OLD FLOOR SURFACES. Stop stripping

when the old surface coat is removed. Over-stripping can damage the floor and may cause the release of asbestos fibers. DO NOT operate a floor machine with an abrasive pad on unwaxed or unfinished floors.

- REMEMBER: Improperly removing ACM Flooring could result in the

release of high levels of asbestos fibers. USEPA recommends that you leave ACM Floor coverings in place, provided the material is in good condition. However, proper maintenance procedures, such as those previously outlined, should always be followed.

Since improperly performed floor tile maintenance procedures could

result in an increase in asbestos exposure, USEPA strongly recommends that the basic guidelines be followed to safeguard the health of building occupants.


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III.8 SPECIAL WORK PRACTICES FOR MAINTENANCE ACTIVITIES

Before conducting any maintenance or repair work that will damage or disturb ACM, the ASC shall inspect the area to determine appropriate action(s). Whenever the potential for release of asbestos fibers from ACM exists, such as during sanding floor tile, repairing a pipe leak, or installing conduit through perimeter false-cinderblock columns, the ASC will inform the Marlboro Central School District Site Coordinator and Independent Industrial Hygienist of the situation. The Marlboro Central School District Site Coordinator will retain an outside asbestos abatement contractor to perform required abatement following the State of New York, OSHA and USEPA requirements. A sample form for documenting this procedure is presented in ‘Appendix B.’ Basics O&M procedures to minimize and/or contain asbestos fibers may include wet methods, use of mini-enclosures, use of portable power tools equipped with special local exhaust ventilation attachments, and avoidance of certain activities, such as sawing, sanding, and drilling ACM. NOTE: During activities requiring disturbance of ACM, personal air monitoring in compliance with OSHA requirements must be performed by the abatement contractor. All asbestos waste generated during these activities must be handled in accordance with Section III.13 of this O&M Program. Maintenance activities can be divided into three categories with regard to their potential for disturbing ACM:

Marlboro Central School District employees, including Maintenance and Custodial Staffing, will not be performing any in-house asbestos abatement activities. Nevertheless, the following training program shall be implemented. An asbestos abatement contractor will be retained to perform all asbestos abatement activities in this facility.


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Section #111.8 – Special Work Practices for Maintenance Activities (CONT’D)

Contact with ACM Unlikely

Maintenance activities or repairs that can be performed without contacting or disturbing the ACM require little more than normal care and good workmanship and can be performed by In-house personnel. These include, but are not limited to:

Repair of pipe that is either uninsulated or insulated with non-asbestos

insulation without disturbing asbestos-containing insulation on nearby pipes.

Routine cleaning activities.

All surfaces should be wet-cleaned or cleaned with a vacuum equipped with a high-efficiency particulate air (HEPA) filter to remove any settled fibers in the event that ACM is disturbed.

Contact with ACM Likely

Maintenance activities or repairs that may cause accidental disturbance of ACM require some precautions. For example, special cleaning, possibly area isolation, and use of respiratory protection, may be needed if the chance of disturbance is likely. Activities that fall into this category include, but are not limited to: Working on a fixture near ACM Thermal System Insulation (T.S.I.). Repairing of a pipe that is not insulated with ACM but will disturb

ACM on nearby pipes.

The ASC should review the work area and determine if an abatement contractor is needed to perform cleanup, repair, or removal prior to allowing in-house workers to perform the maintenance job.


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Section #111.8 – Special Work Practices for Maintenance Activities (CONT’D)

Contact with ACM Intended

Maintenance activities or repairs that involve intentional small-scale manipulation or disturbance of ACM require special work practices mandated by the State of New York, OSHA, and USEPA. ACM will be removed by an outside abatement contractor before in-house personnel perform their duties. Personal protective equipment, including respirators and Tyvek suits, and personal air monitoring are required when ACM will be disturbed. Typical activities include, but are not limited to:

Removing a small segment of ACM Thermal System Insulation

(T.S.I.) to repair a pipe leak or replace a valve inside the pipe chase. Removing or cleaning a small amount of surfacing ACM to install new

conduits inside the perimeter cinder block column.

Prior to performing any maintenance activities, that will disturb ACM, the ASC shall contact the Marlboro Central School District Site Coordinator and Independent Industrial Hygienist to provide area air monitoring before, during, and after the ACM disturbance, as required.


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III.9 SPECIAL WORK PRACTICES FOR RENOVATIONS

Future renovations may involve disturbing ACM and may also uncover building materials previously hidden that may contain asbestos. Moving walls, adding wings, and replacing heating or air-conditioning systems may involve breaking, cutting, or otherwise disturbing ACM. When building renovations are scheduled, the Independent Industrial Hygienist should be contacted to assist and/or provide recommendations for asbestos control. All parties must be aware of potential ACM disturbance early in the project planning stage to determine appropriate actions. Partial or full removal may be necessary before renovation. If partial or full removal is necessary, the Marlboro Central School District Site Coordinator shall select an asbestos abatement contractor. The Independent Industrial Hygienist shall develop guideline specifications in accordance with USEPA, OSHA, and NYSDOL for use by the asbestos abatement contractor. The Independent Industrial Hygienist shall ensure that the asbestos abatement contractor performs all work in compliance with applicable federal regulations and state requirements. The ASC shall maintain records of work, including copies of the specifications and closeout documentation. A copy shall remain at the facility and one copy should be sent to the Marlboro Central School District Site Coordinator.


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III.10 EMERGENCY RESPONSE PROCEDURES

As long as ACM remains in the facility, a fiber release episode could occur. Maintenance personnel and custodial staff should immediately report to the ASC the presence of suspect asbestos-containing debris on the floor, water or physical damage to the ACM, or any other evidence of potential fiber release. The ASC must notify the Marlboro Central School District Site Coordinator of fiber release episodes. A sample report form is presented in ‘Appendix B.’ The ASC may then take the following steps:

Evaluate the extent of ACM damage. Barricade contaminated areas against entry by unauthorized personnel.

Post a warning sign outside the contaminated area.

Contact and retain if necessary the Independent Industrial Hygienist to

provide project oversight.

Direct the Independent Industrial Hygienist to collect area air samples in the contaminated space and adjoining areas.

Contact the Marlboro Central School District Site Coordinator to contact an

asbestos abatement contractor.

Decontaminate (HEPA vacuum and wet-clean) the area.

If significant damage or delamination of ACM has occurred, consider total removal of the ACM by an outside abatement contractor in the affected areas and replacement with a non-asbestos substitute.

Keep all records associated with the fiber release episode, including asbestos

abatement contractor submittals (medical information, waste shipment records, etc.), Independent Industrial Hygienist's reports (air sampling data), and a personal log of events, including a fiber release episode report. Send a copy of all records to the Marlboro Central School District Site Coordinator.


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III.11 PERIODIC ACM SURVEILLANCE

Marlboro Central School District’s surveillance procedures consist of three (3) basic types of surveys and include Pre-Construction/Demo surveys, Routine Maintenance and Periodic Reassessments. Inspection/survey Reports and laboratory analysis findings are to be kept on file by the Marlboro Central School District Site Coordinator. Examples of these surveys are as follows

1) Pre-Construction/Demolition Survey

These surveys are performed as a result of a proposed renovation or demolition activity. Once a “Scope of Work” for the particular project has been determined, such as demolition of existing walls and fixtures, new construction, etc., an Asbestos Inspection shall be conducted of all suspect ACM potentially affected. Representative materials that will be disturbed during the proposed renovation activity are sampled and analyzed for the presence of Asbestos, utilizing proper sampling and analytical methods. Any ACM encountered or identified during the inspection are recorded. If the identified ACM affect the planned renovation, the Marlboro Central School District Site Coordinator and Industrial Hygienist shall review the renovation and, if feasible, propose modifications in so far as practical to avoid disturbance of said ACM. If ACM are to be disturbed then the Industrial Hygienist, along with the Marlboro Central School District Site Coordinator will determine the proper methods of control, repair and/or abatement.

2) Periodic Maintenance Inspections

During periodic building maintenance activities the building maintenance staff shall report on the conditions and damage associated with the asbestos materials they observe. These observations are recorded by the Marlboro Central School District Site Coordinator.


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Section #111.11 – Periodic ACM Surveillance (CONT’D) 3) Periodic Re-Assessments

Marlboro Central School District will at various times perform a reassessment of known or assumed ACM within the building. These surveys may include:

a. Inspecting each area including above ceilings and within

mechanical rooms to observe the ACM. b. The inspector will (if feasible) physically touch and photograph

the materials and note any change in status such as additional mechanical damage, deterioration of the materials due to age or water, etc.

c. If the inspector comes across a different type or previously

assumed ACM they may collect representative samples in order to accurately ascertain their composition. Examples of these representative materials include, Drywall, Ceiling Matting, Wall and Ceiling Plaster, Floor Tiles/Mastics, Ceiling Tiles, etc..

d. If sampling is required it shall be conducted by a trained, licensed

and certified Asbestos Inspector in ways that minimize material disturbance and exposure to the Public.

e. Sampling locations shall be marked and a descriptive notation

made in the Sampling Log in order to locate the sampling site at future dates.

f. All material that is sampled shall be analyzed by a Laboratory that

is New York State E-LAP Approved, NVLAP Accredited and is a successful participant in the EPA RTA Quality Assurance Program.

g. Upon completion of the Reassessment Survey a report shall be

created that will include: 1. The space surveyed. 2. The types of ACM observed and respective material-

condition. 3. Additional collected samples analytical results. 4. A summary of the surveys findings and recommendations

on corrective actions (if applicable).


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III.12 INSPECTION

Periodic review of the O&M Program is essential to see that the program objectives are being met. A key feature of the review is reinspection of all ACM in the facility. The reinspection combined with ongoing reports of changes in the condition of the ACM made by employees will ensure that any damage or deterioration of the ACM will be detected and corrective action taken. Reinspection should be conducted annually; more frequently where necessary. The Independent Industrial Hygienist will conduct the reinspections. It is the duty of the ASC to establish a reinspection schedule. Forms that can be used to document the reinspection and assessment of materials previously determined to contain asbestos are provided in ‘Appendix A.’ Completed forms should be retained in the O&M site manual with other periodic surveillance materials.


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Section #111.12 – Inspection (CONT’D) III.12.1 Asbestos Sampling & Analysis

Two (2) types of asbestos sampling and analysis procedures are available as part of the O&M Program to evaluate specific conditions: Bulk samples to determine if asbestos is present. Air monitoring to determine airborne fiber and asbestos fiber

concentrations.

Bulk Sampling

Before maintenance, renovation, or contractor work is performed in any area, the ASC must be notified to determine if ACM is present. If suspect ACM has not been analyzed for asbestos, the ASC shall have the Independent Industrial Hygienist perform bulk sampling, if necessary. These samples shall be analyzed utilizing the most current Polarized Light Microscopy (PLM) laboratory analysis protocols for “friable” materials AND both PLM AND Quantitative Transmission Electron Microscopy (QTEM) laboratory analysis protocols for “non-friable” organically-bound materials. Bulk sampling is a technique utilized to collect samples of "suspected" ACM such as fire-proofing, pipe insulation, pipe fittings, boiler/duct insulation, plaster, sheetrock/joint compound, flooring/mastics, etc. Bulk sampling is usually conducted during the Building Survey/Hazard Assessment and provides data for decisions on control measures and the O&M Program. A small sample of "suspect" material is collected and placed in a container or small jar before laboratory submission. Since bulk sampling necessarily requires that the suspected ACM be invaded, proper safeguards must be maintained during the sampling process to minimize the possibility of fiber release. Thus, areas from which bulk samples are taken should be sealed and/or patched with duct tape, spray encapsulant, or spackle.


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Section #111.12 – Inspection (CONT’D) III.12.1 Asbestos Sampling & Analysis (CONT’D)

Bulk Sampling (CONT’D)

Further guidance may be found in the Guidance for Controlling Asbestos-Containing Materials in Buildings, Appendix G (see Section II). Anyone taking bulk samples should wear proper respiratory protection and protective clothing. Bulk samples are analyzed by an analytical laboratory to determine if asbestos is present, including type and percentage of asbestos, in the sample. Bulk samples can also be analyzed by electron microscopy.


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Analytical Methods

The primary analytical techniques used for analyzing airborne fibers is Phase Contrast Microscopy (PCM), Scanning Electron Microscopy (SEM), and Transmission Electron Microscopy (TEM). Bulk samples are generally analyzed by Polarized Light Microscopy (PLM). Other techniques less frequently used for analysis of bulk samples include X-ray Diffraction (EXD), Infrared Spectroscopy, and Electron Microscopy. The fibrous aerosol monitor is an instrument which can be used in the field to obtain an idea of the airborne fiber levels. The application of each of these techniques to analyze for asbestos materials is discussed in this section. a. Phase Contract Microscopy (PCM)

Phase Contrast Microscopy (PCM) is a technique that uses

a light microscope equipped to provide enhanced contrast between the fibers and the background. Samples for PCM are collected on a cellulose ester membrane filter with a 0.8 micrometer pore size. Filters are then cleared with a chemical solution so that trapped particulate material can be viewed through the microscope at a magnification of approximately 400X.

This method does not distinguish between asbestos fibers

and non-asbestos fibers and only counts those fibers longer than 5 micrometers and wider than about 0.25 micrometers.

Because of these limitations, fiber counts by PCM typically

provide only an idea of the total concentration of airborne asbestos in the environment monitored. As the proportion of the airborne fibers which are less than 0.25 micrometers in diameter increase (i.e., non-industrial settings such as asbestos abatement projects), PCM becomes a less reliable analytical tool.


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Analytical Methods (CONT’D)

a. Phase Contract Microscopy (PCM) (CONT’D)

There are two (2) fiber count methods for phase contrast microscopy based upon counting criteria. The method is NIOSH 7400 and the counting criteria are referred to as A or B rules.

b. Transmission Electron Microscopy (TEM)

Transmission Electron Microscopy (TEM) is a technique which focuses an electron beam onto a thin sample of the carbon coated filter. As the beam transmits through certain areas of the sample, an image resulting from varying density of the sample is projected onto a fluorescent screen. Air samples are collected on polycarbonate filters for TEM analysis.

TEM is currently considered the best available analytical

method for identifying asbestos fibers collected on air samples in non-industrial settings.

TEM can identify the smallest fibers and can distinguish

between asbestos and non-asbestos fibers. TEM equipped with Selected Area Electron Diffraction (SAED) capabilities can also provide information on the crystal structure of an individual particle.


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c. Polarized Light Microscopy (PLM)

Polarized Light Microscopy (PLM) is the most commonly accepted method for analyzing bulk materials for the presence of asbestos. PLM is based on optical mineralogy using a light microscope equipped with polarizing filters.

Identification of asbestos fiber bundles is based on the

determination of optical properties displayed when the sample is treated with various dispersion staining liquids (refraction index liquids). In addition, identification can be substantiated by morphology of the fiber and the effect of polarized light on the fiber.

Results from the bulk material sampling assessment should

be retained in the O&M site manual.

d. Air Sampling

Air Sampling is conducted to determine airborne fiber

concentrations before, during and after abatement activities. Sampling is conducted with either battery powered pumps, which are used to pull low volumes of air (0.5 - 4 liters per minute ) and electric pumps which pull high air volumes (4 - 20 liters per minute).

Pumps are calibrated both before and after each sample is

collected. The sampling cassette is a plastic cassette or holder that contains a filter. For ambient air samples analyzed by Phase Contrast Microscopy the filter is mixed cellulose ester with a pore size of 0.8 microns. This filter has very small openings (pores) which when air is pulled across it traps the asbestos fibers. The filter is connected to the pump via a plastic tube.


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d. Air Sampling (CONT’D)

There are two (2) basic types of air sampling and include area and personal monitoring. The basic differences are that area air samples measure "areas" and are collected with a pump that is placed at breathing zone height at some stationary location while personal samples are attached to the "person" being sampled.

Personal samples are collected from within the breathing

zone (as close to the mouth as possible) of an individual, but outside the respirator. When collecting samples regardless of the type the following procedures are followed:

1) The cassette is orientated in the downward position to

prevent debris from falling into the cassette.

2) The pump is turned on and the sample number, flow rate, start time and sample description are recorded.

3) The pump is periodically checked to make sure it is

functioning properly and that the filter is not visually overloaded.

4) At the end of the sampling period, the flow rate and

time are recorded, the pump turned off and the cover of the filter holder replaced and secured with tape.

The only difference in the Personal samples are that the

pump is attached to the person and the sample is attached to the shirt lapel orientated downward. The pump can be attached via a disposable tape belt around the workers waist.


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e. Air Sampling (CONT’D) Two distinct types of area air samples are static and

aggressive. Static sampling implies monitoring an area as it is without creating any additional disturbance in the air. This method is typically used during the removal phase of the abatement project. An alternative sampling technique is to create an artificial disturbance in the air. Commonly known as aggressive sampling it can be accomplished by using electric fans, sweeping, blowers, etc. and is generally only performed following an asbestos abatement project during Clearance Air Sampling.

The specific type of air sampling required is defined by the

purpose of the sampling and by the regulatory requirements. Types of air samples are presented below:

- Personal Sampling

Personal sampling is used to determine airborne fiber and/or asbestos fiber exposure of personnel performing asbestos abatement/disturbance; it is required by the OSHA Construction Standard found in 29 CFR 1926.1101. These samples shall be analyzed by phase contrast microscopy (PCM). PCM is not specific for asbestos; all fibers meeting certain criteria are included in the concentration calculation. Affected personnel shall be notified of the results as soon as possible after they are received. Copies of the results should be kept in the O&M site file and with the Marlboro Central School District Site Coordinator.


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f. Air Sampling (CONT’D) - Background (Prevalent Level) Sampling

Prevalent level sampling is used to determine baseline levels of airborne fibers and/or asbestos fibers in the facilities. It should be used in areas where accessible friable ACM is present. Baseline airborne fiber and/or asbestos concentrations should be established soon after the O&M Program is initiated. Periodic air sampling (perhaps conducted simultaneously with the reinspections) would then be used to measure changes in airborne fiber and/or asbestos fiber concentrations with respect to the baseline. At least 10 area air samples where ACM is present in the facility and 5 outside the facility should be collected to establish a baseline. For follow-up annual sampling, at least 10 additional area air samples throughout the facility and 5 outside the facility should be collected. Each set of area air samples inside the facility should be compared to the 5 area air samples collected outside the facility on the same day or with the reoccupancy criterion of 0.01 f/cc following an abatement project.


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g. Air Sampling (CONT’D) - Clearance Sampling

This sampling is used to determine if an area meets the NYSDOL air cleanliness criterion of 0.01 f/cc for clearance after a response action, renovation, or remodeling has been completed. The ASC should be familiar with the different types of sampling and analyses, i.e. PCM and TEM for air samples.


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Section #111.12 – Inspection (CONT’D) III.12.2 How to Identify, Avoid & Prevent Asbestos Exposure

Simply because asbestos is present it is not necessarily a hazard. Asbestos materials must be disturbed in such a way that fibers are released and personnel breathe sufficient numbers of these fibers. In fact, a recent Harvard University study symposium, at which a group of specialists on asbestos and disease gathered, concluded that the fears about asbestos are overblown. Although they confirmed that the asbestos is hazardous, it is much less of a health risk than other work place dangers. It did, however, state that "more concern should focus on maintenance and utility service personnel whose jobs place them in daily contact with ACBM". Since asbestos fibers are tasteless, odorless, and invisible to the human eye, how do we know they are there? After all, just because dust is observed above a ceiling or in a corner of a room does not mean it is asbestos. The only way to positively identify if an object is asbestos is to have it analyzed by a laboratory - nobody can tell what it is by the unaided eye! Another thing to realize is that asbestos cannot move on its own - it must be mechanically transported generally by some means of physical carrier i.e. clothing, tools, equipment, etc. Air may carry small fibers but unless it is of sufficient velocity it will not carry large chunks or pieces. How do you avoid asbestos exposure if damage is observed?

a. Avoid the material and prevent further damage to it. b. Notify the correct personnel to properly and effectively clean

the debris and repair the damage. c. Ensure that the proper safeguards are put into place to prevent

further damage.

How do you prevent avoidable asbestos exposure if asbestos materials are known to exist within an area but are well maintained?

a. Do not work carelessly around or on asbestos covered items

or damage them. b. Report damaged asbestos-covered items and ensure that they

are repaired.


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III.13 RECORDKEEPING

The Marlboro Central School District Site Coordinator and the ASC will retain all records related to the O&M Program, such as:

The written O&M Program itself, including work practices. Plans and drawings (“as built” drawings, if available).

Assessment data (location of ACM).

Copies of notification and warning programs.

Description of times, dates, attendees of training programs, and all outlines

and written materials disseminated.

Copies of all permits and documentation of maintenance, renovation, and emergency response actions performed.

Periodic ACM surveillance records, including all air sampling data.

Bulk and air sampling reports.

Contractor insurance forms.

Waste disposal permits and waste shipment records.

Marlboro Central School District will maintain all records associated with asbestos-related activities for a period of at least thirty (30) years.


O&M PROGRAM 72

III.14 ASBESTOS-CONTAINING WASTE MATERIAL STORAGE & TRANSPORTING

Asbestos-containing waste materials generated during operations and maintenance procedures should be stored and transported as follows:

In leak-tight containers with the following warning labels:

DANGER!

CONTAINS ASBESTOS FIBERS

AVOID CREATING DUST CANCER AND LUNG DISEASE HAZARD

Waste should also be labeled with the building owner’s name, the location of the facility where the waste was generated, and the initial accumulation date.

Waste should not be stored in the facilities longer than 180 days from initial accumulation or 270 days if shipped over 200 miles.

These containers should be temporarily stored on the premises in a secured container or storage area, for example, waste bags/containers behind a locked cage or closet.

All waste must be stored wet.

All waste must be transported by a licensed asbestos waste hauler. A copy of this license issued by the State of New York should be retained in the permanent files.

The waste hauling vehicle should be enclosed or utilize a canvas covering

sufficient to contain the transported waste.

An ACM waste shipment record must accompany all waste materials transported to the USEPA-approved landfill.

Use of the Metro Region-Contracted/ Marlboro Central School District -

approved Hazardous/Non-Hazardous waste vendor is required.


O&M PROGRAM 73

* * * *

A Completed waste shipment manifest from the disposal site must be delivered to Marlboro Central School District within thirty-five (35) days of the date the waste was accepted by the initial waste hauler. If it is not received within this timeframe, the Marlboro Central School District Site Coordinator must contact the transporter and/or the operator of the landfill to determine the status of the waste shipment record. If the completed waste shipment record is not received within 45 days, a report must be submitted by the Marlboro Central School District Site Coordinator to the local USEPA Regional Office responsible for administering NESHAP regulation. * * * *

APPENDIX “A”

O & M FORMS

FORM 1 ANNUAL SURVEILLANCE OF

ASBESTOS-CONTAINING MATERIALS (ACM)

Locations of asbestos-containing material (building, floor, wing, or general description)

Type of ACM: 1. Sprayed- or troweled-on ceilings or walls 2. Sprayed- or troweled-on structural members 3. Vinyl asbestos floor tiles and mastic 4. Thermal system insulation on pipes, tanks or boilers 5. Other (describe):

Abatement Status: 1. The material has been encapsulated ____, enclosed ____, neither ____, removed ____.

Assessment:

1. Evidence of physical damage:

2. Evidence of water damage:

3. Evidence of delamination of other damage:

4. Degree of accessibility of the material:

5. Degree of activity near the material:

6. Location in an air plenum, air shaft, or airstream:

7. Other observations (including the condition of the encapsulant or enclosure, if any):

Recommended Action:

Signed: Date: (Asbestos Building Inspector/Independent Industrial Hygienist)






Assessment:








Recommended Action:







Assessment:








Recommended Action:







Assessment:








Recommended Action:







Assessment:








Recommended Action:


FORM 2 JOB REQUEST FORM FOR MAINTENANCE WORK

SUSPECT TO DISTURB ACM

Name: Date: Telephone No. Supervisor Name. Requested starting date: Anticipated finish date: Address of building and description of area where work is to be performed:

Description of work:

Description of any asbestos-containing material that might be affected, if known (include location and type):

------------------------------------Completed by Asbestos Site Coordinator (ASC)----------------------------------- 1. PRESENCE OF ASBESTOS-CONTAINING MATERIALS Asbestos-containing materials are not present in the vicinity of the maintenance work. ACM is present, but its disturbance is not anticipated; however, if conditions change, the

ASC will re-evaluate the work request prior to proceeding. ACM is present, and may be disturbed.

Permission: _________Granted ___________Denied 2. Work Practices if Permission is Granted The following work practices shall be employed to avoid or minimize disturbing asbestos:

Signed: Date: (ASC)









Signed: Date: (ASC)









Signed: Date: (ASC)









Signed: Date: (ASC)









Signed: Date: (ASC)

FORM 3 FIBER RELEASE EPISODE REPORT

1. Address, building, and room number(s) (or description of area) where episode occurred:

2. The release episode was reported by

(date). 3. Described the episode:

4. The asbestos-containing material was _________/was not_______________ cleaned up according to approved procedures. Described the cleanup:

Signed: Date: (ASC)






Signed: Date: (ASC)






Signed: Date: (ASC)






Signed: Date: (ASC)






Signed: Date: (ASC)

FORM 4 IDENTIFIED ASBESTOS-CONTAINING MATERIALS (ACM)

Please see Asbestos Management Plan – Appendix A for a detailed

summation of Asbestos-containing Materials (ACM), including locations, types, approximate quantities, and material-conditions.


which were not previously-identified. Personnel responsible for renovation or demolition should be alert to suspect ACM that may be uncovered during these operations. If any suspect ACM is uncovered, construction/demolition/renovation activities shall immediately halt, the ASC, Marlboro Central School District Site Coordinator and Industrial Hygienist shall be immediately notified. Any and all asbestos abatement work will be performed by licensed Abatement Contractors.

Structural invasion or disturbance of these materials must be avoided. Where invasion or disturbance is required, the ASC or Marlboro Central School District Site Coordinator will notify the Independent Industrial Hygienist to assist in determining the asbestos work procedures to be followed. During renovation and demolition operations, materials may be uncovered which were not accessible during previous assessments. Personnel responsible for renovation or demolition should be alert to suspect ACM that may be uncovered during these operations. If any suspect ACM is uncovered, the ASC or Marlboro Central School District Site Coordinator shall be notified immediately. Asbestos abatement work will be performed by licensed contractors. Thermal system insulation on pipe fittings inside walls were not accessible; however if any pipe fitting and/or pipe insulation is found, it must be assumed to be asbestos-containing unless labeled as asbestos-free insulation or additional testing determines otherwise. I have read the locations of the ACM present in this facility. If there is any potential for ACM disturbance during my activities in this building, I will notify the Asbestos Site Coordinator prior to starting any construction activity. Name Signature Company Name Address Phone No. Date

























FORM 5 MAINTENANCE WORK AUTHORIZATION FORM

AUTHORIZATION 1. Authorization is given to proceed with the following maintenance work:

2. PRESENCE OF ASBESTOS-CONTAINING MATERIALS ________ Asbestos-containing materials are not present in the vicinity of the maintenance work. ________ ACM is present, but its disturbance is not anticipated; however, if conditions change,

the Marlboro Central School District Site Coordinator will re-evaluate the work request prior to proceeding with work.

_________ACM is present, and may be disturbed. 3. Work Practices if Asbestos-Containing Materials Are Present The following work practices shall be employed to avoid or minimize disturbing asbestos:

4. Special Practices and/or Equipment Required:

signed:____________________________________ Date: (Asbestos Project Manager)
































APPENDIX D: PERSONNEL LICENSES & CERTIFICATIONS




APPENDIX E: CLIENT REVIEW &

MANAGERIAL SIGNATURES/APPROVAL




Client Review & Managerial Signatures/Approval Individuals listed below performed the Initial AHERA Inspection/2013 AHERA Triennial Reinspection (July 2013) throughout the above-referenced Marlboro Central School District buildings as per 40 CFR Part 763 and Marlboro Central School District/QuES&T Contract for inspection services as outlined within both this Asbestos Management Plan and associated Initial AHERA Inspection/2013 AHERA Triennial Reinspection (July 2013) reports. Inspectors State Certification/Cert # Signatures Louis N. Johnson III New York; AH #08-05954 _____________________________ Philip J. Page New York; AH #12-10888 _____________________________ Todd McAfee New York; AH #12-10881 _____________________________ All Management Plan components contained in this report were completed in accordance with 40 CFR 763.93; The Management Planner listed below reviewed all aspects of the Initial AHERA Inspection/2013 AHERA Triennial Reinspection (July 2013) and its findings and recommendations. Management Planner Signature Rudy Lipinski _____________________________ State of EPA Accreditation State Certification and #

New York AH #05-09049

I hereby certify that I have reviewed the findings of the Initial AHERA Inspeciton/2013 AHERA Triennial Reinspection (July 2013) and participated in the review of the Asbestos Management Plan(s) provided. The response actions recommended by QuES&T are accepted by Marlboro Central School District.

LEA Designates: __________Lawrence M. Cavazza______

(Print) Director of Facilities (Title)

____ (845) 236-1397 ext.1133_______ (Phone) ____________________________________ (Signature)

____________________________________ (Date)

289.76 SF

ENL

K104282.25 SF

AIS

K105

734.75 SF

CLASSROOM

K106

750.51 SF

CLASSROOM

K112

740.69 SF

CLASSROOM

K113

744.90 SF

CLASSROOM

K119

743.40 SF

CLASSROOM

K121

638.26 SF

1ST GRADE

E112

722.16 SF

1ST GRADE

E108

722.39 SF

1ST GRADE

E109

721.37 SF

1ST GRADE

E110

724.84 SF

1ST GRADE

E111 643.61 SF

1ST GRADE

E113

647.39 SF

1ST GRADE

E114

651.14 SF

1ST GRADE

E115

651.14 SF

1ST GRADE

E116

653.06 SF

1ST GRADE

E117

305.25 SF

O.T

E123

201.48 SF

P.T

E124

212.24 SF

SPEECH

E125

223.00 SF

SPEECH

E126

667.32 SF

SPECIAL ED

E130

223.00 SF

COUNSLER

E129

223.00 SF

SOCIAL WORKER

E128

212.24 SF

SPEECH

E127

2708.28 SF

CAFETERIA

E137

2982.02 SF

GYM

139

120.77 SF

SOCIAL WORK

E140

P.E OFFICE

E139

205.69 SF

PRINCIPALS OFFICE

E101

252.68 SF

SECRETARY

E102

252.74 SF

HEALTH

E105

404.36 SF

MARKER SPACE

E106A408.78 SF

CHORUS

916.91 SF

MUSIC

E106

594.91 SF

MECH

612.13 SF

MECH

674.30 SF

2ND GRADE

E141

682.46 SF

2ND GRADE

E142

679.45 SF

2ND GRADE

E143

658.54 SF

2ND GRADE

E147

670.87 SF

2ND GRADE

E148

663.94 SF

2ND GRADE

E149

422.27 SF

BAND

E119

742.96 SF

3RD GRADE

E108

7132.66 SF

GYM

A117

655.60 SF

3RD GRADE

A108

742.34 SF

3RD GRADE

A109

654.81 SF

3RD GRADE

A110

654.81 SF

3RD GRADE

A111

FACULTY DINING

ROOM

A123

1857.31 SF

MEDIA

A101

168.44 SF

PRINCIPAL

A139

341.22 SF

HEALTH

A136

123.94 SF

VESTIBULE

213.28 SF

TOILET

187.68 SF

TOILET

170.09 SF

TOILET

162.65 SF

TOILET

133.99 SF

STAIR

186.63 SF

STAIR

149.98 SF

STAIR

54.20 SF

TOILET

54.20 SF

TOILET

175.46 SF

TOILET

1008.60 SF

CORRIDOR

3428.60 SF

CAFETERIA

203.24 SF

TOILET

190.60 SF

TOILET

24.75 SF

CUSTODIAL

187.30 SF

STAIR

500.69 SF

MEDIA

2258.32 SF

CORRIDOR

186.92 SF

STORAGE

542.49 SF

KITCHEN

118.47 SF

STORAGE

99.27 SF

STORAGE

79.92 SF

STORAGE

781.44 SF

STAGE

2653.90 SF

CORRIDOR

2154.96 SF

CORRIDOR

47.98 SF

VESTIBULE

349.70 SF

CORRIDOR76.04 SF

VESTIBULE

39.28 SF

TOILET

164.85 SF

VESTIBULE

680.28 SF

ART

98.53 SF

KILN

197.41 SF

ELEC

67.87 SF

COPY / MAILBOXES

52.49 SF

BREAK RM

195.82 SF

LOCKER RM

198.55 SF

LOCKER RM

118.11 SF

ROOM

59.72 SF

ROOM

384.72 SF

MECH328.48 SF

STORAGE

141.98 SF

MECH

171.61 SF

VESTIBULE

377.94 SF

CORRIDOR

299.83 SF

VESTIBULE

156.23 SF

CORRIDOR

213.93 SF

ROOM

309.77 SF

SERVING247.65 SF

PASSAGE

109.13 SF

ST

60.85 SF

ST

56.91 SF

P.E OFFICE

89.23 SF

STORAGE

70.17 SF

STORAGE

84.87 SF

CL.

44.27 SF

CL.

90.47 SF

CL.

1462.86 SF

CORRIDOR

A320

967.30 SF

CORRIDOR

157.29 SF

CORRIDOR

49.56 SF

STORAGE

87.96 SF

CUSTODIAL

65.28 SF

ST

60.85 SF

ST

390.24 SF

MAIN OFFICE

A141150.55 SF

CONFERENCE

A140

95.50 SF

STORAGE

MARLBORO CENTRAL SCHOOL DISTRICT FEBRUARY 2019

MARLBORO ELEMENTARY SCHOOL

1/16" = 1'-0"SK105

1 EXISTING FIRST FLOOR PLAN

MARLBORO CENTRAL SCHOOL DISTRICT MAY 2019

MARLBORO ELEMENTARY SCHOOL - CONSTURCTION DATES

UP

UP UP

UP

UP

213.64 SF

STAIR

109.92 SF

STAIR

180.93 SF

STAIR

162.23 SF

STAIR

136.02 SF

STAIR

674.30 SF

4TH GRADE

E201

681.34 SF

4TH GRADE

E202

673.16 SF

4TH GRADE

E203

663.94 SF

4TH GRADE

E205

670.87 SF

4TH GRADE

E206

658.54 SF

4TH GRADE

E207

162.65 SF

SPEC. ED.

E209

197.41 SF

TOILET

170.09 SF

TOILET

84.75 SF

STORAGE

587.02 SF

5TH GRADE

A220622.59 SF

5TH GRADE

A221629.18 SF

5TH GRADE

A222

1666.69 SF

CORRIDOR

1009.61 SF

CORRIDOR

651.36 SF

3RD GRADE

A226

304.22 SF

AIS

A214

654.81 SF

5TH GRADE

A213

654.57 SF

5TH GRADE

A212

304.38 SF

AIS

A211

645.64 SF

5TH GRADE

A210

203.49 SF

TOILET

190.60 SF

TOILET

1615.13 SF

COMPUTER ROOM

A201

51.37 SF

ST

45.01 SF

ST

924.25 SF

CORRIDOR

734.01 SF

CORRIDOR

286.90 SF

ROOM



1/16" = 1'-0"SK106

1 EXISTING SECOND FLOOR PLAN

289.76 SF

ENL

K104282.25 SF

AIS

K105

734.75 SF

CLASSROOM

K106

750.51 SF

CLASSROOM

K112

740.69 SF

CLASSROOM

K113

744.90 SF

CLASSROOM

K119

743.40 SF

CLASSROOM

K121

638.26 SF

1ST GRADE

E112

722.16 SF

1ST GRADE

E108

722.39 SF

1ST GRADE

E109

721.37 SF

1ST GRADE

E110

724.84 SF

1ST GRADE

E111 643.61 SF

1ST GRADE

E113

647.39 SF

1ST GRADE

E114

651.14 SF

1ST GRADE

E115

651.14 SF

1ST GRADE

E116

653.06 SF

1ST GRADE

E117

305.25 SF

O.T

E123

201.48 SF

P.T

E124

212.24 SF

SPEECH

E125

223.00 SF

SPEECH

E126

667.32 SF

SPECIAL ED

E130

223.00 SF

COUNSLER

E129

223.00 SF

SOCIAL WORKER

E128

212.24 SF

SPEECH

E127

2708.28 SF

CAFETERIA

E137

2982.02 SF

GYM

139

120.77 SF

SOCIAL WORK

E140

P.E OFFICE

E139

205.69 SF

PRINCIPALS OFFICE

E101

252.68 SF

SECRETARY

E102

252.74 SF

HEALTH

E105

404.36 SF

MARKER SPACE

E106A408.78 SF

CHORUS

916.91 SF

MUSIC

E106

594.91 SF

MECH

612.13 SF

MECH

674.30 SF

2ND GRADE

E141

682.46 SF

2ND GRADE

E142

679.45 SF

2ND GRADE

E143

658.54 SF

2ND GRADE

E147

670.87 SF

2ND GRADE

E148

663.94 SF

2ND GRADE

E149

422.27 SF

BAND

E119

742.96 SF

3RD GRADE

E108

7132.66 SF

GYM

A117

655.60 SF

3RD GRADE

A108

742.34 SF

3RD GRADE

A109

654.81 SF

3RD GRADE

A110

654.81 SF

3RD GRADE

A111

FACULTY DINING

ROOM

A123

1857.31 SF

MEDIA

A101429.99 SF

MAIN OFFICE

A141

110.17 SF

CONFERENCE

A140

168.44 SF

PRINCIPAL

A139

341.22 SF

HEALTH

A136

851.44 SF

CORRIDOR

189.76 SF

VESTIBULE

123.94 SF

VESTIBULE

213.28 SF

TOILET

187.68 SF

TOILET

170.09 SF

TOILET

162.65 SF

TOILET

133.99 SF

STAIR

186.63 SF

STAIR

165.71 SF

STAIR

149.98 SF

STAIR

54.20 SF

TOILET

54.20 SF

TOILET

175.46 SF

TOILET

1008.60 SF

CORRIDOR

3428.60 SF

CAFETERIA

203.24 SF

TOILET

190.60 SF

TOILET

24.75 SF

CUSTODIAL

187.30 SF

STAIR

500.69 SF

MEDIA

2258.32 SF

CORRIDOR

186.92 SF

STORAGE

542.49 SF

KITCHEN

118.47 SF

STORAGE

99.27 SF

STORAGE

79.92 SF

STORAGE

781.44 SF

STAGE

2653.90 SF

CORRIDOR

2154.96 SF

CORRIDOR

47.98 SF

VESTIBULE

349.70 SF

CORRIDOR76.04 SF

VESTIBULE

39.28 SF

TOILET

164.85 SF

VESTIBULE

680.28 SF

ART

98.53 SF

KILN

197.41 SF

ELEC

67.87 SF

COPY / MAILBOXES

52.49 SF

BREAK RM

195.82 SF

LOCKER RM

198.55 SF

LOCKER RM

118.11 SF

ROOM

59.72 SF

ROOM

384.72 SF

MECH328.48 SF

STORAGE

141.98 SF

MECH

171.61 SF

VESTIBULE

377.94 SF

CORRIDOR

299.83 SF

VESTIBULE

156.23 SF

CORRIDOR

213.93 SF

ROOM

309.77 SF

SERVING247.65 SF

PASSAGE

109.13 SF

ST

60.85 SF

ST

56.91 SF

P.E OFFICE

89.23 SF

STORAGE

70.17 SF

STORAGE

84.87 SF

CL.

44.27 SF

CL.

90.47 SF

CL.

1462.86 SF

CORRIDOR

A320

967.30 SF

CORRIDOR

157.29 SF

CORRIDOR

49.56 SF

STORAGE

87.96 SF

CUSTODIAL

65.28 SF

ST

60.85 SF

ST

95.50 SF

STORAGE



1/16" = 1'-0"SK105

1 PROPOSED FIRST FLOOR PLAN

nscalise

Polygon Sketch to Scale

2,307 sf

nscalise


105 sf

nscalise


179 sf

nscalise


491 sf

nscalise


485 sf

nscalise


649 sf

nscalise


649 sf

nscalise


877 sf

nscalise


2,706 sf

nscalise


206 sf

nscalise


1,742 sf

nscalise


2,432 sf

nscalise


1,728 sf

nscalise


1,735 sf

nscalise

Rectangle Sketch to Scale

572 sf

nscalise


601 sf

nscalise


168 sf

nscalise


418 sf

nscalise


111 sf

nscalise


114 sf

nscalise


190 sf

nscalise


94 sf

nscalise


114 sf

nscalise


202 sf

nscalise


959 sf

nscalise


437 sf

nscalise


99 sf

nscalise


113 sf

nscalise


65 sf

nscalise


439 sf

nscalise


1,726 sf

nscalise


1,709 sf

nscalise


1,710 sf

nscalise


647 sf

nscalise


402 sf

nscalise


867 sf

nscalise


638 sf

nscalise


429 sf

nscalise


1,861 sf

nscalise


1,103 sf

nscalise


10,722 sf

nscalise


1,880 sf

nscalise


95 sf

nscalise


14 sf

nscalise

Line


MIDDLEHOPE ELEMENTARY SCHOOL - CONSTURCTION DATES

2,073 sf

2,135 sf

1,450 sf

1,467 sf

157 sf

69 sf

607 sf 566 sf 601 sf 597 sf 603 sf

2,475 sf

587 sf

818 sf

416 sf

113 sf

352 sf

348 sf

96 sf

114 sf

115 sf

1,201 sf

99 sf

1,904 sf

1,912 sf

393 sf 490 sf

657 sf

255 sf

171 sf

284 sf

4,025 sf

1,424 sf

201 sf

187 sf

44 sf

85 sf236 sf

72 sf

576 sf

24 sf

849 sf

166 sf143 sf

140 sf

54 sf

122 sf129 sf

3,199 sf

664 sf

346 sf

1,007 sf

209 sf

93 sf

111 sf


MILTON ELEMENTARY SCHOOL - CONSTURCTION DATES

2013.22 SF

BOILER ROOM

133.11 SF

CUSTODIAL

1318.49 SF

CORRIDOR

445.36 SF

STAIR

134.13 SF

SAFE

536.64 SF

STORAGE

1424.17 SF

TEACHERS LOUNGE450.50 SF

BOOK STORAGE

1472.13 SF

CUSTODIAL

1630.69 SF

INNOVATION

CENTER

96.10 SF

ELEVATOR

321.60 SF

VESTIBULE

302.95 SF

VESTIBULE

162.80 SF

VESTIBULE

872.68 SF

CORRIDOR

192.03 SF

STAIR

149.65 SF

VESTIBULE

811.94 SF

MECH

1113.72 SF

MECH

1032.92 SF

MECH

308.52 SF

STORAGE

MARLBORO CENTRAL SCHOOL DISTRICT JANUARY 2019

MARLBORO MIDDLE SCHOOL

1/16" = 1'-0"SK101

1 EXISTING MIDDLE SCHOOL BASEMENT PLAN

674.33 SF

MAIN OFFICE

20

158.43 SF

VICE PRINCIPALS

OFFICE

21

303.99 SF

PRINCIPALS OFFICE

445.58 SF

GUIDANCE

184.97 SF

OFFICE

103.56 SF

OFFICE211.96 SF

OFFICE

341.51 SF

TOILET

950.85 SF

BOYS LOCKER

ROOM

315.85 SF

PSYCH OFFICE

2931.36 SF

BAND / CHORUS

715.95 SF

MUSIC ROOM

36

478.66 SF

COACH'S OFFICE

37

1275.22 SF

GIRLS LOCKER

ROOM

7883.95 SF

GYM / AUDITORIUM

946.75 SF

ELA / SCIENCE

105

1006.94 SF

SOCIAL STUDIES /

ELA

109

1010.97 SF

SPECIAL

EDUCATION

110

1004.44 SF

MATH / ELA

111

953.01 SF

MATH / ELA

112

986.29 SF

SOCIAL STUDIES /

ELA

107

953.36 SF

ART ROOM

108

1182.56 SF

ELA / SCIENCE

106

355.02 SF

NURSES OFFICE

277.32 SF

TOILET

1283.80 SF

TECH ROOM

103

693.05 SF

TECH ROOM

104

4775.50 SF

CORRIDOR

1453.90 SF

CORRIDOR

189.87 SF

VESTIBULE

370.28 SF

STAIR

362.22 SF

STAIR

363.49 SF

STAIR

1996.16 SF

KITCHEN

6099.75 SF

CAFETERIA

95.30 SF

ELEVATOR

31.57 SF

CUSTODIAL

338.29 SF

OFFICE

135

232.30 SF

OFFICE

223.94 SF

LOBBY

212.74 SF

OFFICE

127.16 SF

PASSAGE

38.89 SF

TOILET

38.89 SF

TOILET

294.12 SF

ELL

272.98 SF

STORAGE

121.19 SF

STORAGE

308.95 SF

CORRIDOR

442.15 SF

CORRIDOR

149.84 SF

STORAGE

115.85 SF

STORAGE

62.07 SF

STORAGE

376.18 SF

STAIR



1/16" = 1'-0"SK102

1 EXISTING MIDDLE SCHOOL FIRST FLOOR PLAN

985.82 SF

MATH

200937.93 SF

MATH

202

1311.97 SF

SCIENCE / BIOLOGY

201

342.50 SF

OFFICE

201A332.21 SF

TOILET

426.43 SF

STAIR

276.78 SF

FACULTY ROOM

207.06 SF

OFFICE

203A

395.26 SF

SOCIAL WORKER

203

982.51 SF

SPECIAL

EDUCATION

204

753.35 SF

FAMILY &

CONSUMER

SCIENCES

205

1137.52 SF

KITCHEN

205K

470.71 SF

AIS CLASSES

206630.92 SF

BOOK ROOM

631.28 SF

SPECIAL ED

207

904.49 SF

ELA

208

348.86 SF

STAIR

950.00 SF

COMPUTER LAB

209

338.10 SF

GIRLS BATH.

665.71 SF

SPECIAL

EDUCATION

210

37.55 SF

CUSTODIAL

169.48 SF

STORAGE

83.94 SF

STORAGE

2409.78 SF

LIBRARY

962.83 SF

ELA

211961.96 SF

SOCIAL STUDIES

212958.42 SF

ELA

213984.91 SF

MATH

214

963.11 SF

SOCIAL STUDIES

171

344.66 SF

STAIR

344.28 SF

ISS

217

415.00 SF

SPEECH

2161115.30 SF

SCIENCE

2181115.30 SF

SCIENCE

220

1103.06 SF

SOCIAL STUDIES

221

1107.08 SF

SPANISH

219

374.37 SF

STAIR

8243.91 SF

CORRIDOR

356.98 SF

STAIR

84.05 SF

ELEVATOR

30.87 SF

CUSTODIAL

114.95 SF

CL

11.68 SF

CL



1/16" = 1'-0"SK103

1 EXISTING MIDDLE SCHOOL SECOND FLOOR PLAN


MIDDLE SCHOOL CONSTRUCTION DATES

UP

7883.95 SF

GYM / AUDITORIUM

189.87 SF

VESTIBULE

370.28 SF

STAIR362.22 SF

STAIR

95.30 SF

ELEVATOR

38.89 SF

TOILET

38.89 SF

TOILET

294.12 SF

ELL

272.98 SF

STORAGE

121.19 SF

STORAGE

149.84 SF

STORAGE

115.85 SF

STORAGE

62.07 SF

STORAGE

376.18 SF

STAIR

942.10 SF

STUDENT SUPPORT

SERVICES250.49 SF

PSYCH

116.32 SF

STORAGE

191.60 SF

COUNSLER 3

122.33 SF

CONFERENCE

188.10 SF

COUNSLER 2

197.89 SF

COUNSLER 1

132.70 SF

WAITING

56.83 SF

SEC

716.55 SF

MAIN OFFICE

53.63 SF

VAULT

98.31 SF

KITCHEN

248.85 SF

PRINCIPAL

124.22 SF

CONFERENCE

148.40 SF

ASSISTANT

PRINCIPAL

664.54 SF

CAD / COMPUTER

750.87 SF

INNOVATION LAB640.98 SF

MUSIC

1158.34 SF

TECHNOLOGY

272.14 SF

BOYS ROOM

281.44 SF

GIRLS ROOM

478.66 SF

COACH'S OFFICE

537.42 SF

BOYS LOCKER

ROOM

560.05 SF

GIRLS LOCKER

ROOM

63.25 SF

TOILET

66.93 SF

TOILET

63.91 SF

CUSTODIAL

367

459.33 SF

NURSES OFFICE

57.00 SF

TOILET

277.49 SF

SRO OFFICE

182.21 SF

VESTIBULE

69.62 SF

TOILET

155.07 SF

TOILET

155.07 SF

TOILET

6815.66 SF

CAFETERIA

1323.27 SF

KITCHEN

19.62 SF

STORAGE

19.62 SF

CUSTODIAL

361.30 SF

STAIR

3392.74 SF

BAND

125.80 SF

ST

95.33 SF

ST

54.14 SF

ST

85.96 SF

ST

118.95 SF

ST

100.40 SF

PR

85.84 SF

PR

130.39 SF

OFFICE

ELA / SCIENCE

105

SOCIAL STUDIES /

ELA

109

SPECIAL

EDUCATION

110

MATH / ELA

111

MATH / ELA

112

SOCIAL STUDIES /

ELA

107

ART ROOM

108ELA / SCIENCE

106

442.65 SF

STAIR

238.00 SF

VESTIBULE

AREAS OF GUT RENOVATION = 11,800 sf



1/16" = 1'-0"SK107


UP

7883.95 SF

GYM / AUDITORIUM

189.87 SF

VESTIBULE

370.28 SF

STAIR362.22 SF

STAIR

95.30 SF

ELEVATOR

38.89 SF

TOILET

38.89 SF

TOILET

294.12 SF

ELL

272.98 SF

STORAGE

121.19 SF

STORAGE

149.84 SF

STORAGE

115.85 SF

STORAGE

62.07 SF

STORAGE

376.18 SF

STAIR

942.10 SF

STUDENT SUPPORT

SERVICES250.49 SF

PSYCH

116.32 SF

STORAGE

191.60 SF

COUNSLER 3

122.33 SF

CONFERENCE

188.10 SF

COUNSLER 2

197.89 SF

COUNSLER 1

132.70 SF

WAITING

56.83 SF

SEC

716.55 SF

MAIN OFFICE

53.63 SF

VAULT

98.31 SF

KITCHEN

248.85 SF

PRINCIPAL

124.22 SF

CONFERENCE

148.40 SF

ASSISTANT

PRINCIPAL

664.54 SF

CAD / COMPUTER

750.87 SF

INNOVATION LAB640.98 SF

MUSIC

1158.34 SF

TECHNOLOGY

272.14 SF

BOYS ROOM

281.44 SF

GIRLS ROOM

478.66 SF

COACH'S OFFICE

537.42 SF

BOYS LOCKER

ROOM

560.05 SF

GIRLS LOCKER

ROOM

63.25 SF

TOILET

66.93 SF

TOILET

63.91 SF

CUSTODIAL

367

459.33 SF

NURSES OFFICE

57.00 SF

TOILET

277.49 SF

SRO OFFICE

182.21 SF

VESTIBULE

69.62 SF

TOILET

155.07 SF

TOILET

155.07 SF

TOILET

6815.66 SF

CAFETERIA

1323.27 SF

KITCHEN

19.62 SF

STORAGE

19.62 SF

CUSTODIAL

361.30 SF

STAIR

3392.74 SF

BAND

125.80 SF

ST

95.33 SF

ST

54.14 SF

ST

85.96 SF

ST

118.95 SF

ST

100.40 SF

PR

85.84 SF

PR

130.39 SF

OFFICE

ELA / SCIENCE

105

SOCIAL STUDIES /

ELA

109

SPECIAL

EDUCATION

110

MATH / ELA

111

MATH / ELA

112

SOCIAL STUDIES /

ELA

107

ART ROOM

108ELA / SCIENCE

106

442.65 SF

STAIR

238.00 SF

VESTIBULE



1/16" = 1'-0"SK107



HIGH SCHOOL CONSTRUCTION DATES

UP

UP

1148.54 SF

BOILER ROOM

167.98 SF

STORAGE

159.32 SF

STORAGE

105.29 SF

COACH'S

OFFICE

263.52 SF

TRANSFORMER

387.22 SF

ELECTRICAL RM.

349.36 SF

STORAGE

8800.48 SF

GYM

242.63 SF

TOILET

257.94 SF

TOILET

338.92 SF

STORAGE

459.55 SF

SWIMMERS LOCKER

6628.78 SF

POOL

10688.70 SF

AUDITORIUM

272.01 SF

FREEZER

271.13 SF

SNACK BAR

125.60 SF

REFRIGERATOR

114.95 SF

VAULT

25.60 SF

TOILET

32.87 SF

TOILET

228.87 SF

OFFICE2900.89 SF

LIBRARY

301.28 SF

CONFERENCE

1011.06 SF

COMPUTER LAB

1099.66 SF

PLANETARIUM

1

1378.42 SF

HOME & CS

2746.76 SF

SPECIAL ED.

4264.58 SF

TOILET

253.66 SF

TOILET

799.79 SF

SOCIAL STUDIES

106

846.86 SF

SOCIAL STUDIES

40829.96 SF

SOCIAL STUDIES

42

832.52 SF

SOCIAL STUDIES

45840.12 SF

SOCIAL STUDIES

43

264.39 SF

TOILET

273.34 SF

TOILET

72.87 SF

ELEVATOR

52.89 SF

TOILET

136.48 SF

TOILET

4133.25 SF

CORRIDOR

1909.41 SF

CORRIDOR

3572.19 SF

CORRIDOR

1420.54 SF

CORRIDOR

2431.93 SF

CORRIDOR

454.67 SF

STAIR

353.51 SF

STAIR

384.48 SF

STAIR

244.82 SF

STAIR

339.24 SF

STAIR

296.58 SF

VESTIBULE

34.38 SF

STORAGE

138.89 SF

DISPLAY

50.55 SF

CUSTODIAL

62.38 SF

CUSTODIAL

153.85 SF

VESTIBULE

61.07 SF

STORAGE

150.45 SF

STORAGE

153.29 SF

STORAGE

118.79 SF

STORAGE

66.27 SF

STORAGE

218.31 SF

VESTIBULE

70.56 SF

VESTIBULE

235.52 SF

STORAGE

236.87 SF

STORAGE146.36 SF

STORAGE

97.74 SF

VESTIBULE

116.55 SF

LOADING

59.05 SF

VESTIBULE

392.51 SF

STORAGE

56.45 SF

ST

75.02 SF

CUSTODIAL

25.15 SF

TOILET

23.87 SF

TOILET

70.35 SF

VESTIBULE

29.96 SF

VESTIBULE

4752.50 SF

CAFETERIA

628.09 SF

SERVING

1830.94 SF

KITCHEN

1847.68 SF

BAND

371.37 SF

MUSICAL

INSTRUMENT

STORAGE160.40 SF

DRAMA ROOM

170.65 SF

CUSTODIAL 235.09 SF

CHORUS

TEACHER

223.75 SF

STORAGE284.63 SF

STORAGE

112.61 SF

FAC TOILET

133.34 SF

FAC TOILET235.09 SF

STORAGE

49.30 SF

TOILET

257.50 SF

ENL

38

71.04 SF

STORAGE

1058.32 SF

ART

61025.52 SF

ART

8810.23 SF

TRAVELING

TEACHERS &

HEALTH

10

868.18 SF

SPECIAL ED.

131195.76 SF

COMPUTER LAB

16

193.36 SF

PRINCIPAL

186.86 SF

VICE

PRINCIPAL

218.10 SF

MAILBOXES859.66 SF

MAIN OFFICE

106.89 SF

COUNS.

149.46 SF

PSYCH

71.68 SF

STORAGE

89.15 SF

RECORDS

549.37 SF

GUIDANCE OFFICE

156.19 SF

COUNS.

263.42 SF

COUNS.

479.50 SF

NURSE

283.67 SF

SPEECH THERAPY

106.42 SF

SOCIAL

WORKER

607.04 SF

I.S.S

229.01 SF

STORAGE

64.39 SF

ELEV. RM

49.29 SF

ELEV.

538.99 SF

Wii ROOM

952.07 SF

INSTRUCT.

BROADCAST PROG.

120

251.62 SF

VESTIBULE

101.31 SF

STORAGE

97.30 SF

STORAGE

149.49 SF

COACH'S OFFICE

207.68 SF

FOOTBALL

STORAGE

255.95 SF

ATHLETIC

STORAGE

1894.34 SF

WEIGHT ROOM

226.05 SF

TRAINER

95.48 SF

ELEC

155.90 SF

TRANSFORMER

68.67 SF

ICE

58.88 SF

TOILET

184.99 SF

COACH'S OFFICE

39.35 SF

TOILET

1649.22 SF

BOYS LOCKER

ROOM

397.06 SF

TEAM ROOM

441.83 SF

SHOWERS

2288.61 SF

GIRLS LOCKER

ROOM

124.76 SF

COACHES OFFICE38.81 SF

TOILET

58.04 SF

TOILET

79.73 SF

TOILET


HIGH SCHOOL FLOOR PLANS

1/16" = 1'-0"SK1

1 EXISTING FIRST FLOOR PLAN

UP

874.46 SF

MATH

219923.41 SF

MATH

217

356.58 SF

MATH STOR.

1002.95 SF

MATH

2151067.86 SF

SPANISH

213550.98 SF

SPECIAL

EDUCATION

2111198.99 SF

COMPUTER LAB

209

1178.43 SF

PHYSICS/ EERT

207

249.24 SF

STORAGE

1251.38 SF

CHEMISTRY

203

1011.06 SF

EARTH SCIENCE

201

1099.66 SF

3RD FLOOR

OBSERVATORY

1017.56 SF

BIOLOGY

200919.44 SF

BIOLOGY

202

911.38 SF

EARTH SCIENCE/

BIOLOGY

204788.36 SF

SPANISH

208810.23 SF

MATH

210

159.26 SF

OFFICE

648.54 SF

MEETING SPACE

224

734.02 SF

MATH

226

759.25 SF

MATH

228

799.79 SF

ENGLISH

230

759.21 SF

FACULTY

846.86 SF

ENGLISH

238829.96 SF

ENGLISH

240

832.52 SF

ENGLISH

239840.12 SF

ENGLISH

237

277.09 SF

ATHL. DIR.

768.06 SF

TECHNOLOGY/

SERVERS

331.39 SF

TECH STORAGE

245.90 SF

RESOURCE ROOM

205

272.36 SF

TOILET

268.37 SF

TOILET

261.62 SF

TOILET

260.24 SF

TOILET

1952.08 SF

MECH

49.75 SF

ELEV

70.42 SF

CUSTODIAL

298.16 SF

STAIR

320.31 SF

STAIR

384.48 SF

STAIR

244.82 SF

STAIR

6743.36 SF

CORRIDOR

50.55 SF

CUSTODIAL

366.60 SF

STAIR

150.45 SF

STORAGE

249.24 SF

STORAGE

138.97 SF

STAIR

63.74 SF

STAIR

123.74 SF

STORAGE

153.39 SF

STORAGE196.70 SF

STORAGE

112.67 SF

VESTIBULE

71.04 SF

CUSTODIAL49.92 SF

STORAGE

51.11 SF

STORAGE

78.29 SF

STORAGE

118.79 SF

STORAGE



1/16" = 1'-0"SK2

1 EXISTING SECOND FLOOR PLAN

1148.54 SF

BOILER ROOM

167.98 SF

STORAGE

159.32 SF

STORAGE

105.29 SF

COACH'SOFFICE

263.52 SF

TRANSFORMER

387.22 SF

ELECTRICAL RM.

8800.48 SF

GYM

242.63 SF

TOILET

257.94 SF

TOILET

338.92 SF

STORAGE

459.55 SF

SWIMMERS LOCKER

10688.70 SF

AUDITORIUM

272.01 SF

FREEZER

271.13 SF

SNACK BAR

125.60 SF

REFRIGERATOR

228.87 SF

OFFICE2900.89 SF

LIBRARY

301.28 SF

CONFERENCE

1011.06 SF

COMPUTER LAB

1099.66 SF

PLANETARIUM1

1378.42 SF

HOME & CS2

746.76 SF

SPECIAL ED.4

264.58 SF

TOILET

253.66 SF

TOILET

799.79 SF

SOCIAL STUDIES106

846.86 SF

SOCIAL STUDIES40

829.96 SF

SOCIAL STUDIES42

832.52 SF

SOCIAL STUDIES45

840.12 SF

SOCIAL STUDIES43

264.39 SF

TOILET

273.34 SF

TOILET

72.87 SF

ELEVATOR

52.89 SF

TOILET

136.48 SF

TOILET

4133.25 SF

CORRIDOR

Option Conflict

CORRIDOR

454.67 SF

STAIR

353.51 SF

STAIR

384.48 SF

STAIR

244.82 SF

STAIR

339.24 SF

STAIR296.58 SF

VESTIBULE

138.89 SF

DISPLAY

63.38 SF

TOILET

50.55 SF

CUSTODIAL

62.38 SF

CUSTODIAL

153.85 SF

VESTIBULE

150.45 SF

STORAGE

153.29 SF

STORAGE

118.79 SF

STORAGE

235.52 SF

STORAGE

236.87 SF

STORAGE

146.36 SF

STORAGE

97.74 SF

VESTIBULE

25.15 SF

TOILET

23.87 SF

TOILET

972.23 SF

MULTI-PURPOSE /GROUP

INSTRUCTION

149.05 SF

STORAGE

109.72 SF

SECRETARY

219.69 SF

ATHL. DIR.

267.03 SF

STORAGE

197.05 SF

COACH'SOFFICE

2279.80 SF

FITNESS CENTER

46.41 SF

TOILET

173.03 SF

TRAINER

137.21 SF

TRANSFORMER

114.95 SF

VAULT

876.31 SF

INSTRUCTIONALCLASSROOM

19

863.43 SF

MAIN OFFICE324.45 SF

PRINCIPAL

186.86 SF

ASSISTANTPRINCIPAL

244.44 SF

COPY / MAILBOX /BREAK

154.21 SF

EXAM RM

153.82 SF

DAY BED

246.60 SF

CONFERENCE

58.48 SF

TOILET

407.98 SF

NURSES SUITE16

265.92 SF

COUNSLER 5

165.11 SF

COUNSLER 4

186.12 SF

COUNSLER 3

186.22 SF

COUNSLER 2

176.59 SF

COUNSLER 1

206.88 SF

PSYCH OFFICE

847.43 SF

GUIDANCE

256.47 SF

CONFERENCE

160.40 SF

CHORUS OFFICE

170.65 SF

CUSTODIAL

473.26 SF

SET STORAGE

284.63 SF

STORAGE

405.21 SF

COSTUME / PROPSTORAGE

112.61 SF

TOILET

133.34 SF

TOILET

151.70 SF

SRO

71.04 SF

ELEC158.16 SF

RECORDS 814.13 SF

BROADCASTING

74.19 SF

PR

74.19 SF

PR

98.92 SF

PR

100.51 SF

PR

1828.38 SF

BAND

1830.90 SF

KITCHEN

4776.88 SF

CAFETERIA

688.54 SF

GRAPHICS LAB10

876.35 SF

3D ART8

1074.81 SF

2D ART6

167.90 SF

STORAGE

72.85 SF

KILN

868.18 SF

SPECIAL ED.13

2291.70 SF

GIRLS LOCKERROOM

397.06 SF

TEAM ROOM

184.99 SF

COACH'S OFFICE

124.76 SF

COACH'S OFFICE

2151.43 SF

BOYS LOCKERROOM

1909.41 SF

CORRIDOR

1420.54 SF

CORRIDOR

392.51 SF

STORAGE 75.02 SF

CUSTODIAL

349.36 SF

STORAGE

6628.78 SF

POOL

AREAS OF GUT RENOVATION = 15,500 sf



1/16" = 1'-0"SK51 PROPOSED FIRST FLOOR PLAN

UP

874.46 SF

MATH219

923.41 SF

MATH217

356.58 SF

MATH STOR.1002.95 SF

MATH215

1067.86 SF

SPANISH213

550.98 SF

SPECIALEDUCATION

211

1178.43 SF

PHYSICS/ EERT207

249.24 SF

STORAGE

1251.38 SF

CHEMISTRY203

1011.06 SF

EARTH SCIENCE201

1099.66 SF

3RD FLOOROBSERVATORY

1017.56 SF

BIOLOGY200

919.44 SF

BIOLOGY202

911.38 SF

EARTH SCIENCE/BIOLOGY

204788.36 SF

SPANISH208

810.23 SF

MATH210

734.02 SF

MATH226

759.25 SF

MATH228

799.79 SF

ENGLISH230

759.21 SF

FACULTY

846.86 SF

ENGLISH238

829.96 SF

ENGLISH240

832.52 SF

ENGLISH239

840.12 SF

ENGLISH237

245.90 SF

RESOURCE ROOM205

261.62 SF

TOILET

260.24 SF

TOILET

49.75 SF

ELEV

298.16 SF

STAIR

320.31 SF

STAIR

384.48 SF

STAIR

244.82 SF

STAIR

50.55 SF

CUSTODIAL

366.60 SF

STAIR

150.45 SF

STORAGE

249.24 SF

STORAGE

138.97 SF

STAIR

63.74 SF

STAIR

123.74 SF

STORAGE

153.39 SF

STORAGE196.70 SF

STORAGE

954.88 SF


1952.08 SF

MECH

331.39 SF

TECH STORAGE

768.06 SF

TECHNOLOGY/SERVERS

51.11 SF

STORAGE

49.92 SF

STORAGE

118.79 SF

STORAGE

78.29 SF

STORAGE

820.67 SF

COMPUTER LAB224

82.82 SF

ELEC

AREAS OF GUT RENOVATION = 975 sf



1/16" = 1'-0"SK61 PROPOSED SECOND FLOOR PLAN

1148.54 SF

BOILER ROOM

167.98 SF

STORAGE

159.32 SF

STORAGE

105.29 SF

COACH'SOFFICE

263.52 SF

TRANSFORMER

387.22 SF

ELECTRICAL RM.

8800.48 SF

GYM

242.63 SF

TOILET

257.94 SF

TOILET

338.92 SF

STORAGE

459.55 SF

SWIMMERS LOCKER

10688.70 SF

AUDITORIUM

272.01 SF

FREEZER

271.13 SF

SNACK BAR

125.60 SF

REFRIGERATOR

228.87 SF

OFFICE2900.89 SF

LIBRARY

301.28 SF

CONFERENCE

1011.06 SF

COMPUTER LAB

1099.66 SF

PLANETARIUM1

1378.42 SF

HOME & CS2

746.76 SF

SPECIAL ED.4

264.58 SF

TOILET

253.66 SF

TOILET

799.79 SF

SOCIAL STUDIES106

846.86 SF

SOCIAL STUDIES40

829.96 SF

SOCIAL STUDIES42

832.52 SF

SOCIAL STUDIES45

840.12 SF

SOCIAL STUDIES43

264.39 SF

TOILET

273.34 SF

TOILET

72.87 SF

ELEVATOR

52.89 SF

TOILET

136.48 SF

TOILET

4133.25 SF

CORRIDOR

Option Conflict

CORRIDOR

454.67 SF

STAIR

353.51 SF

STAIR

384.48 SF

STAIR

244.82 SF

STAIR

339.24 SF

STAIR296.58 SF

VESTIBULE

138.89 SF

DISPLAY

63.38 SF

TOILET

50.55 SF

CUSTODIAL

62.38 SF

CUSTODIAL

153.85 SF

VESTIBULE

150.45 SF

STORAGE

153.29 SF

STORAGE

118.79 SF

STORAGE

235.52 SF

STORAGE

236.87 SF

STORAGE

146.36 SF

STORAGE

97.74 SF

VESTIBULE

25.15 SF

TOILET

23.87 SF

TOILET

972.23 SF

MULTI-PURPOSE /GROUP

INSTRUCTION

149.05 SF

STORAGE

109.72 SF

SECRETARY

219.69 SF

ATHL. DIR.

267.03 SF

STORAGE

197.05 SF

COACH'SOFFICE

2279.80 SF

FITNESS CENTER

46.41 SF

TOILET

173.03 SF

TRAINER

137.21 SF

TRANSFORMER

114.95 SF

VAULT

876.31 SF


19

863.43 SF

MAIN OFFICE324.45 SF

PRINCIPAL

186.86 SF

ASSISTANTPRINCIPAL

244.44 SF

COPY / MAILBOX /BREAK

154.21 SF

EXAM RM

153.82 SF

DAY BED

246.60 SF

CONFERENCE

58.48 SF

TOILET

407.98 SF

NURSES SUITE16

265.92 SF

COUNSLER 5

165.11 SF

COUNSLER 4

186.12 SF

COUNSLER 3

186.22 SF

COUNSLER 2

176.59 SF

COUNSLER 1

206.88 SF

PSYCH OFFICE

847.43 SF

GUIDANCE

256.47 SF

CONFERENCE

160.40 SF

CHORUS OFFICE

170.65 SF

CUSTODIAL

473.26 SF

SET STORAGE

284.63 SF

STORAGE

405.21 SF

COSTUME / PROPSTORAGE

112.61 SF

TOILET

133.34 SF

TOILET

151.70 SF

SRO

71.04 SF

ELEC158.16 SF

RECORDS 814.13 SF

BROADCASTING

74.19 SF

PR

74.19 SF

PR

98.92 SF

PR

100.51 SF

PR

1828.38 SF

BAND

1830.90 SF

KITCHEN

4776.88 SF

CAFETERIA

688.54 SF

GRAPHICS LAB10

876.35 SF

3D ART8

1074.81 SF

2D ART6

167.90 SF

STORAGE

72.85 SF

KILN

868.18 SF

SPECIAL ED.13

2291.70 SF

GIRLS LOCKERROOM

397.06 SF

TEAM ROOM

184.99 SF

COACH'S OFFICE

124.76 SF

COACH'S OFFICE

2151.43 SF

BOYS LOCKERROOM

1909.41 SF

CORRIDOR

1420.54 SF

CORRIDOR

392.51 SF

STORAGE 75.02 SF

CUSTODIAL

349.36 SF

STORAGE

6628.78 SF

POOL



1/16" = 1'-0"SK31 PROPOSED FIRST FLOOR PLAN

UP

874.46 SF

MATH219

923.41 SF

MATH217

356.58 SF

MATH STOR.1002.95 SF

MATH215

1067.86 SF

SPANISH213

550.98 SF

SPECIALEDUCATION

2111198.99 SF

COMPUTER LAB209

1178.43 SF

PHYSICS/ EERT207

249.24 SF

STORAGE

1251.38 SF

CHEMISTRY203

1011.06 SF

EARTH SCIENCE201

1099.66 SF

3RD FLOOROBSERVATORY

1017.56 SF

BIOLOGY200

919.44 SF

BIOLOGY202

911.38 SF

EARTH SCIENCE/BIOLOGY

204788.36 SF

SPANISH208

810.23 SF

MATH210

159.26 SF

OFFICE

648.54 SF

MEETING SPACE224

734.02 SF

MATH226

759.25 SF

MATH228

799.79 SF

ENGLISH230

759.21 SF

FACULTY

846.86 SF

ENGLISH238

829.96 SF

ENGLISH240

832.52 SF

ENGLISH239

840.12 SF

ENGLISH237

277.09 SF

ATHL. DIR.

768.06 SF

TECHNOLOGY/SERVERS

331.39 SF

TECH STORAGE

245.90 SF

RESOURCE ROOM205

272.36 SF

TOILET

268.37 SF

TOILET

261.62 SF

TOILET

260.24 SF

TOILET

1952.08 SF

MECH

49.75 SF

ELEV

70.42 SF

CUSTODIAL

298.16 SF

STAIR

320.31 SF

STAIR

384.48 SF

STAIR

244.82 SF

STAIR

6743.36 SF

CORRIDOR

50.55 SF

CUSTODIAL

366.60 SF

STAIR

150.45 SF

STORAGE

249.24 SF

STORAGE

138.97 SF

STAIR

63.74 SF

STAIR

123.74 SF

STORAGE

153.39 SF

STORAGE196.70 SF

STORAGE



1/16" = 1'-0"SK41 PROPOSED SECOND FLOOR PLAN

APPENDIX B

MINIMUM STANDARD CONTRACT CLAUSES

A. Architecture/Engineering Services

B. Compliance with Law

C. Taxes

D. Non-Discrimination

E. Changes in Work

F. Warranties

G. Termination

H. Insurance

I. Payment and Performance Bond

J. Indemnification

K. Severability

L. Assignments and Subcontracting

M. Waiver

N. Independent Contractor

O. Approval of Contract

P. Non-Appropriation

Q. Third Party Beneficiaries

R. Non-Assignment Clause

S. Workers’ Compensation Benefits

T. Wage and Hour Provisions

U. Non-Collusive Bidding Requirement

V. International Boycott Prohibition

W. Set-Off Rights

X. Sexual Harassment

Y. Records

Z. Governing Law

AA. No Arbitration

BB. Service of Process

A. ARCHITECTURE/ENGINEERING SERVICES:

The Energy Performance Contractor will consult with the School District and, with the School District’s authorization,

subcontract with CSARCH for the design and engineering services to be performed pursuant to this Agreement. All costs

associated with CSARCH’s services in connection with this project shall be the responsibility of the Energy Performance

Contractor. The work performed by CSARCH will provide design and engineering services in relation to the required

submissions to the New York State Education Department (“NYSED”) in order to seek approvals for the permissible amount of

New York State Building Aid available for the purposes of this Project (“State Building Aid”). It is understood and agreed that

CSARCH shall provide services in connection with the contract pursuant to the requirements as set forth in the RFP as

Architecture/Engineering Services.

B. COMPLIANCE WITH LAW:

Energy Performance Contractor shall comply with and obtain, at its expense, all licenses and permits required by Federal, State

and local laws, rules, and ordinances in connection with the installation of the Energy Conservation Measures (ECM’s). To the

extent that the Energy Performance Contractor agrees to perform operations and/or maintenance of specified ECM’s or other

equipment, it shall comply with and obtain, at its expense, all licenses and permits which may be required by Federal, State and

local laws, rules and ordinances in connection with the operation and/or maintenance of such specified ECM’s. In the event

that the Energy Performance Contractor cannot procure any such license or permit in light of a requirement that School District

APPENDIX B

is required to do so, School District will procure the same. Energy Performance Contractor understands and agrees that this

project must be performed in accordance with New York State Labor Law section 220 et. Seq.

C. TAXES:

School District represents that it is a governmental entity and that it will cooperate with the Energy Performance Contractor

and provide the same with appropriate documentation so that the Energy Performance Contractor may establish that neither it

nor any lessor under the Lease shall have to pay taxes, fess and assessments or other charges of any character which may be

imposed or incurred by any governmental or public authority as an incident to title to, ownership of, or operation of the ECM’s

or with respect to the interest component of the Lease payments which would otherwise be levied upon or in respect to said

interest component or of the ECM’s or its operation.

D. NON-DISCRIMINATION:

The Energy Performance Contractor agrees not to discriminate against any employee, or applicant for employment, to be

employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment, or

any matter directly or indirectly related to the employment, because of age, sex, race, disability, color, religion, national origin,

sexual orientation, genetic predisposition or carrier status, marital status, Vietnam era military service or ancestry in accordance

with applicable Federal, New York State or local laws, rules, and ordinances.

E. CHANGES IN WORK:

The quantity, quality, dimensions, type or other characteristics of the ECM’s may be changed only by written consent of the

School District and the Energy Performance Contractor (and, where required by the Lease, the Lessor), via the execution of a

Change Order.

F. WARRANTIES:

1. The Energy Performance Contractor warrants that the materials and equipment furnished by either it, or its

subcontractors, will be of good quality and new; that the work will be free from defects and that the work and services

will conform to the requirements of the Agreement documents.

2. Energy Performance Contractor warrants that the design, engineering, and installation services it performs will be

performed consistent with good engineering practices and that such work is warranted to be free from defects in

materials and workmanship for a period of two (2) years from the date of execution of the Delivery and Acceptance

Certificate by the School District with respect to Substantial Completion. Any manufacturers’ warranties which exceed

this two (2) year period shall be assigned to School District to the extent allowed by the manufacturer.

G. TERMINATION:

The School District reserves the right to terminate this Agreement for any reason, or no reason whatsoever, upon thirty (30)

days written notice to the Energy Performance Contractor. In the event of such termination, the parties shall endeavor in an

orderly manner to wind down activities hereunder. In the event of termination, all reports and services due to the District must

be completed by the Energy Performance Contractor, its employees, and/or agents within thirty

(30) days of the termination date.

H. INSURANCE:

Before commencement of its work, the Energy Performance Contractor shall obtain and pay for such insurance as may be

required to comply with the provisions outlined in the Request for Proposal through which this Agreement arose.

APPENDIX B

I. PAYMENT AND PERFORMANCE BOND:

Energy Performance Contractor shall, prior to the commencement of construction, deliver to the School District Performance

and Payment Bonds in a sum equal to the contract amount with sureties licensed by the State of New York and satisfactory to

the School District, conditional

upon the faithful performance by the Energy Performance Contractor, for the implementation of the ECM’s as it may be from

time to time modified by Change Orders, such bonds to be in such form and otherwise to contain such provisions which are

reasonably satisfactory to the School District. The Energy Performance Contractor shall deliver to School District the Payment

and Performance Bond promptly upon the School District’s issuance of Notice to Proceed. A rider including the following

provisions shall be attached to each Bond.

1. Surety herby agrees that it consents to and waives notice of any addition, alteration, omission, change, or other

modification of the Contract Documents, or a forbearance on the part of either the Owner or the Energy Performance

Contractor to the other, shall not release the Surety of its obligations hereunder and notice to the Surety of such

matter is hereby waived.

2. Surety further agrees that in the event of any default by the Owner in the performance of the Owner’s obligations to

the Energy Performance Contractor under the Contract, the Energy Performance Contractor or Surety shall cause

written notice of such default (specifying said default in detail) to be given to the Owner, and the Owner shall have

thirty (30) days from time after receipt of such notice within which to cure such default, or such additional reasonable

period of time as may be required if the nature of such default is such that it cannot be cured within thirty (30) days.

Such Notice of Default shall be sent by certified or registered U.S. Mail, return receipt requested, first class postage

prepaid, to Lender and the Owner.

J. INDEMNIFICATION:

The Energy Performance Contractor shall defend, indemnify and hold harmless the School District, and the Architect, their

employees, agents, officers, directors, Board members and/or assigns against any and all claims, suits, actions, fines, charges,

penalties, costs, damages, losses, liabilities and expenses, including reasonable attorneys’ fees, arising out of or related to this

Agreement to the extent such claims, suits, actions, fines, charges, penalties, costs, damages, losses, liabilities and expenses are

caused by the negligence or intentional misconduct of the Energy Performance Contractor’s employees, agents, officers,

subcontractors and/or assigns. The Energy Performance Contractor shall also defend, indemnify and hold harmless the School

District, and the Architect, their employees, agents, officers, directors, Board members and assigns against all loss, damages,

liabilities and expenses, including attorneys’ fees arising out of or related to any claims of patent, copyright or trademark

infringement and any claims of construction or materialman’s lien made by subcontractor or materialman.

K. SEVERABILITY:

In the event that any clause or provision of this Agreement or any part thereof shall be declared invalid by any court having

jurisdiction, such invalidity shall not affect the validity or enforceability of the remaining portions of this Agreement.

L. ASSIGNMENTS AND SUBCONTRACTING:

The Energy Performance Contractor shall not assign this Agreement in whole or in part to any other party without first

obtaining the written consent of the School District, which consent shall not be unreasonably withheld.

APPENDIX B

M. WAIVER:

The failure of either Party to require compliance with any provisions of this Agreement shall not affect the Party’s right to later

enforce the same. It is agreed that the waiver by either Party of performance of any other terms of this Agreement or of any

breach thereof will not be held or deemed to be a waiver by that Party of any subsequent failure to perform the same or any

other term or condition of this Agreement or any breach thereof.

N. INDEPENDENT CONTRACTOR:

Nothing in this Agreement shall be construed as reserving to the School District any right to exercise any control over or to

direct in any respect the conduct or management of business or operations of the Energy Performance Contractor on the

Property. The entire control or direction of such business and operations shall be in and shall remain in the Energy

Performance Contractor, subject to only the Energy Performance Contractor’s performance of its obligations under this

Agreement. Neither the Energy Performance Contractor nor any other person performing any duties or engaged in any work

on the Property on behalf of the Energy Performance Contractor shall be deemed an employee or agent of School District.

Nothing in this Section shall be deemed to be a waiver of the School District of the right to use its property. The School District

and the Energy Performance Contractor are independent of one another and shall have no other relationship relating to or

arising out of this Agreement. Neither Party shall have or hold itself out as having the right to make any contract or otherwise

assume any obligation or responsibility in the name of or on behalf of the other Party.

It is understood and agreed that the Energy Performance Contractor, its employees, agents, subcontractors and employees of

such agents and subcontractors, shall adhere to the School District’s policies with respect to conduct on school property as

well as any and all federal, state, and local laws, rules ordinances, School District policies and procedures applicable to

construction projects on school premises.

O. APPROVAL OF CONTRACT:

The Energy Performance Contractor and the School District acknowledge that this Energy Performance Contract is subject to 8

NYCRR 155.20 and, as such, requires the approval of the Commissioner of Education of the State of New York. This Agreement

shall not be executory until approval is obtained from the New York State Educational Department (“SED”). In addition, this

Agreement shall not be executory until the School Districts attorneys’ approval is obtained. Prior to SED approval, it shall be

the Energy Performance Contractor’s sole responsibility to validate each energy conservation measure with the School District

and gain their final approval of the savings numbers as outlined herein.

Notwithstanding the above, should any portion of this Agreement fail to be approved by SED, or, if the Scope of Work

contained in this Agreement is not approved by SED in its entirety, the School District may, at its sole discretion, elect to

terminate this Agreement. The Energy Performance Contractor shall have no remedy at law or in equity for such termination.

P. NON-APPROPRIATION:

This Agreement shall be deemed executory only to the extent of the monies appropriated and available for the purposes of the

contract, and no liability on account therefore shall be incurred beyond the amount of such monies. It is understood that

neither this contract nor any representation by any public employee or officer creates any legal or moral obligation to request,

appropriate or make available monies for the purpose of the contract.

Q. THIRD PARTY BENEFICIARIES:

Except as may be specifically provided for in this Agreement, the Parties hereto do not intend to create any rights for, or grant

any remedies to, any third party beneficiary of this Agreement.

APPENDIX B

R. NON-ASSIGNMENT CLAUSE:

The Energy Performance Contractor shall not assign, transfer or otherwise dispose of this Agreement or its rights, title or its

power to execute this Agreement to any other person, entity or corporation without the prior written consent of the School

District and any attempts to assign, transfer and/or otherwise dispose of this Agreement by the Energy Performance

Contractor, without the School District’s written consent, are null and void.

S. WORKERS’ COMPENSATION BENEFITS:

In accordance with Section 142 of the State Finance Law, this Agreement shall be void and of no force and effect unless the

Energy Performance Contractor shall provide and maintain coverage during the life of this Agreement for the benefit of such

employees as are required to be covered by the provisions of the Workers’ Compensation Law.

T. WAGE AND HOUR PROVISIONS:

If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof,

neither Energy Performance Contractor’s employees nor the employees of its subcontractors may be required or permitted to

work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set

forth in prevailing wage and supplement schedules issued by the State Labor Department.

Furthermore, the Energy Performance Contractor and its subcontractors must pay at least the prevailing wage rate and pay or

provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor

Department in accordance with the Labor Law.

U. NON-COLLUSIVE BIDDING REQUIREMENT:

The Energy Performance Contractor warrants, under penalty of perjury, that its bid or proposal was arrived at independently

and without collusion aimed at restricting competition. The Energy Performance Contractor further warrants that, at the time it

submitted its bid or proposal, an authorized and responsible person executed and delivered to the School District a non-

collusive certification on the Energy Performance Contractor’s behalf.

V. INTERNATIONAL BOYCOTT PROHIBITION:

In accordance with Section 220-f of the Labor Law and Section 139-h of the State Finance Law, if this Agreement exceeds

$5,000, the Energy Performance Contractor agrees, as a material condition of the Agreement, that neither the Energy

Performance Contractor nor any substantially owned or affiliated person, firm, partnership or corporation has participated, is

participating, or shall participate in an international boycott in violation of the Federal Export Administration Act of 1979 (50

USC App. Sections 2401 et seq.) or regulations thereunder. If such Energy Performance Contractor, or any of the aforesaid

affiliates of Energy Performance Contractor, is convicted or is otherwise found to have violated said laws or regulations under

the final determination of the United States Commerce Department or any other appropriate agency of the United States

subsequent to the Contractor’s execution, such Agreement, amendment or modification thereto shall be rendered forfeit and

void. The Energy Performance Contractor shall notify the School District within five (5) business days of such conviction,

determination or disposition of appeal (2NYCCR 105.4).

APPENDIX B

W. SET-OFF RIGHTS:

The School District shall have all of its common law, equitable and statutory rights of set-off. These rights shall include, but not

be limited to, the School District’s option to withhold for the purposes of set-off any moneys due to the Energy Performance

Contractor under this Agreement up to any amounts due and owing to the School District with regard to this Agreement, any

other contract with any School District, including any contract for a term commencing prior to the term of this Agreement, plus

any amounts due owing to the School District for any other reason including, without limitation, tax delinquencies, fee

delinquencies or monetary penalties relative thereto. The school District shall exercise its set-off rights in accordance with

normal School District practices including, in cases of set-off pursuant to an audit, the finalization of such School District audit

by the State agency, its representatives, or the State Comptroller.

X. SEXUAL HARASSMENT

Federal and state laws and the policies of the School District prohibit sexual harassment. Sexual harassment includes any

unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature that create a

hostile or offensive working environment for employees of the School District. The Energy Performance Contractor shall

exercise control over its employees, agents, consultants, subcontractors, and suppliers so as to prohibit acts of sexual

harassment of employees of the School District. In the event the School District, in its reasonable judgment, determines that

the Energy Performance Contractor or its employees, agents, consultants, subcontractors and/or suppliers have committed an

act of sexual harassment, upon notice from the School District, the Energy Performance Contractor shall cause such person to

be removed and shall take such other action as may be reasonably necessary to cause such sexual harassment to cease. In the

event the Energy Performance Contractor or its employees, agents, subcontractors or suppliers believes it has been the subject

of sexual harassment by the School District, its elected and appointed officials, employees or agents, it shall give notice to the

School District; so, the School District can take such action as may be reasonably necessary to cause any sexual harassment to

cease.

Y. RECORDS:

The Energy Performance Contractor shall establish and maintain complete and accurate books, records, documents, and other

evidence directly pertinent to performance under this contract (hereinafter, collectively “the Records”). The Records must be

kept for the balance of the calendar year in which they were made and for six (6) additional years thereafter. The State

Comptroller, the Attorney General, the Commissioner of Education, and any other person or entity authorized to conduct an

examination, as well as the agency or agencies involved in this contract, shall have access to the Records during the normal

business hours at an office of the Energy Performance Contractor within the State of New York or, if no such office is available,

at a mutually agreeable and reasonable venue within the State, for the term specified above for the purposes of inspection,

auditing and copying. The School District shall take reasonable steps to protect from public disclosure any of the Records

pertaining to this contract which have been generated by the Energy Performance Contractor and which the School District

maintains that are exempt from disclosure under Section 87 of the Public Officer’s Law (the “Statute”) provided that; (i) the

Energy Performance Contract shall timely inform the appropriate school district official, in writing, that said records should not

be disclosed; and (ii) said records shall be sufficiently identified; and (iii) designation of said records as exempt under the

statute is reasonable. If said records are not exempt from disclosure under Section 87 of the Public Officers Law, said records

will be disclosed pursuant to law. Nothing contained herein shall diminish, or in any way adversely affect the school district’s

right to discovery in any pending or future litigation.

Z. GOVERNING LAW:

This contract shall be governed by the laws of the State of New York except where the Federal supremacy clause requires

otherwise.

APPENDIX B

AA. NO ARBITRATION:

Disputes involving this contract including the breach or alleged breach thereof, may not be submitted to binding arbitration

but must, instead, be heard in a court of competent jurisdiction of the State of New York.

BB. SERVICE OF PROCESS:

In addition to the methods of service allowed by the State Civil Practice Law & Rules (“CPLR”), the Energy Performance

Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested. Service

hereunder shall be complete upon Energy Performance Contractor’s actual receipt of process or upon the School District’s

receipt of the return thereof by the United States Postal Service as refused or undeliverable. The Energy Performance

Contractor must promptly notify the School District, in writing, of each and every change of address to which service of process

can be made. Service by the School District to the last known address shall be sufficient. The Energy Performance Contractor

shall have thirty (30) calendar days after service hereunder is complete in which to respond.

APPENDIX C

NEW YORK STATE ENERGY LAW

ARTICLE 9 - ENERGY PERFORMANCE CONTRACTS

IN CONNECTION WITH PUBLIC BUILDINGS AND FACILITIES

§ 9-101. Purpose

The purpose of this article is to obtain long-term energy and cost savings for agencies and municipalities by facilitating

prompt incorporation of energy conservation improvements or energy production equipment, or both, in connection with

buildings or facilities owned, operated or under the supervision and control of agencies or municipalities, in cooperation

with providers of such services and associated materials from the private sector. Such arrangements will improve and

protect the health, safety, security, and welfare of the people of the state by promoting energy conservation and

independence, developing alternate sources of energy, and fostering business activity.

§ 9-102. Definitions

For the purposes of this article, the following words and phrases shall have the following meanings unless a different

meaning is plainly required by the context.

1. "Agency" means any state department, agency, board, commission, office, or division.

2. "Municipality" means a municipal corporation, as defined in section two of the general municipal law, school district,

board of cooperative educational services, fire district, district corporation or special improvement district governed by a

separate board of commissioners.

3. "Public authority" means any public authority, public benefit corporation, or the port authority of New York and New

Jersey, to the extent its facilities are located within the state of New York.

4. "Energy performance contract" means an agreement for the provision of energy services, including but not limited to

electricity, heating, ventilation, cooling, steam or hot water, in which a person agrees to install, maintain or manage

energy systems or equipment to improve the energy efficiency of, or produce energy in connection with, a building or

facility in exchange for a portion of the energy savings or revenues.

§ 9-103. Energy performance contracts

1. Notwithstanding any other provision of law, any agency, municipality, or public authority, in addition to existing

powers, is authorized to enter into energy performance contracts of up to thirty-five years duration, provided, that the

duration of any such contract shall not exceed the reasonably expected useful life of the energy facilities or equipment

subject to such contract.

2. Any energy performance contract entered into by any agency or municipality shall contain the following clause: "This

contract shall be deemed executory only to the extent of the monies appropriated and available for the purpose of the

contract, and no liability on account therefor shall be incurred beyond the amount of such monies. It is understood that

neither this contract nor any representation by any public employee or officer creates any legal or moral obligation to

request, appropriate or make available monies for the purpose of the contract."

3. In the case of a school district or a board of cooperative educational services, an energy performance contract shall be

an ordinary contingent expense, and shall in no event be construed as or deemed a lease or lease-purchase of a building

or facility, for purposes of the education law.

4. Agencies, municipalities, and public authorities are encouraged to consult with and seek advice and assistance from

APPENDIX C

the New York state energy research and development authority concerning energy performance contacts.

5. Notwithstanding any other provision of law, in order to convey an interest in real property necessary for the

construction of facilities or the operation of equipment provided for in an energy performance contract, any agency,

municipality or public authority may enter into a lease of such real property to which it holds title or which is under its

administrative jurisdiction as is necessary for such construction or operation, with an energy performance contractor, for

the same length of time as the term of such energy performance contract, and on such terms and conditions as may be

agreeable to the parties thereto and are not otherwise inconsistent with law, and notwithstanding that such real property

may remain useful to such agency, municipality or public authority for the purpose for which such real property was

originally acquired or devoted or for which such real property is being used.

6. In lieu of any other competitive procurement or acquisition process that may apply pursuant to any other provision of

law, an agency, municipality, or public authority may procure an energy performance contractor by issuing and

advertising a written request for proposals in accordance with procurement or internal control policies, procedures, or

guidelines that the agency, municipality, or public authority has adopted pursuant to applicable provisions of the state

finance law, the executive law, the general municipal law, or the public authorities law, as the case may be.

7. Sections one hundred three and one hundred nine-b of the general municipal law shall not apply to an energy

performance contract for which a written request for proposals is issued pursuant to subdivision six of this section.


developed and approved pursuant to the requirements of this section and pursuant to regulations promulgated by the

commissioner of education in consultation with the New York state energy research and development authority. Such

regulations shall include, but shall not be limited to: a list of the appropriate type of projects that qualify as energy

performance contracts; an approval process that includes review of the type and nature of the proposed project, the scope

and nature of the work to be performed, and a detailed breakdown of the energy savings to be derived each year and for

the duration of the energy performance contract; and a process for ensuring that districts have obtained financing at the

lowest cost possible. Such regulations shall require that all energy performance contracts which contain maintenance and

monitoring charges as part of the energy performance contract price state such maintenance and monitoring charges

separately in the contract in a clear and conspicuous manner. Such regulations shall not apply to energy performance

contracts entered into prior to the effective date of such regulations, nor shall they apply to energy performance contracts

for which a request for proposals was issued prior to such effective date.

Added L. 1985, c. 733, § 2; amended L. 1989, c. 638, §§ 1,2; amended L. 1994, c. 368, §§ 1,2; amended L. 1995, c.83,

§47; amended L. 1997, c. 436, §78.

APPENDIX D

CHAPTER 436 OF THE LAWS OF 1997

SECTIONS RELEVANT TO SCHOOL DISTRICTS AND BOCES ENERGY PERFORMANCE CONTRACTS

FROM 1997 SENATE BILL 5788

SIGNED BY GOVERNOR PATAKI ON AUGUST 20, 1997

AN ACT to amend the education law, in relation to the calculation and payment of state aid to school districts and boards of

cooperative educational services * * *, to amend the energy law, in relation to energy performance contracts * * *

PART A

Section 1. Section 305 of the education law is amended by adding a new subdivision 27 to read as follows:

27. The commissioner shall promulgate regulations in consultation with the New York state energy research and development

authority concerning the development and approval of energy performance contracts for school districts and boards of

cooperative educational services in accordance with subdivision eight of section 9-103 of the energy law.

* * *

§40. Paragraph i of subdivision 6 of section 3602 of the education law, as added by chapter 474 of the laws of 1996, is

amended to read as follows:

i. Approved expenditures for debt service.

* * *

(5) Notwithstanding any inconsistent provisions of this paragraph, for the purpose of calculating an apportionment pursuant to

this subdivision:

(i) current approved expenditures for debt service for energy performance contracts authorized pursuant to section 9-102 of

the energy law shall mean approved debt service incurred by a school district under such contract during the current school

year related to the financing of such construction, acquisition, reconstruction, rehabilitation or improvement of any school

building, provided that as a condition of eligibility for aid:

A. The amortization period shall not exceed the term of the energy performance contract.

* * *

§ 41. Clause (i) of subparagraph 5 of paragraph i of subdivision 6 of section 3602 of the education law, as added by section

forty of this act, is amended by adding two new sub clauses B and C to read as follows:

B. Any state building aid attributable to such project shall be excluded in determining the cost savings under the energy

performance contract.

C. The energy performance Contractor shall guarantee recovery of contract costs from energy savings realized by the school

district during the term of the energy performance contract, which shall not exceed eighteen years.

* * *

§ 78. Section 9-103 of the energy law is amended by adding a new subdivision 8 to read as follows:

APPENDIX D


developed and approved pursuant to the requirements of this section and pursuant to regulations promulgated by the

commissioner of education in consultation with the New York state energy research and development authority. Such

regulations shall include, but shall not be limited to: a list of the appropriate type of projects that qualify as energy

performance contracts; an approval process that includes review of the type and nature of the proposed project, the scope and

nature of the work to be performed, and a detailed breakdown of the energy savings to be derived each year and for the

duration of the energy performance contract; and a process for ensuring that districts have obtained financing at the lowest

cost possible. Such regulations shall require that all energy performance contracts which contain maintenance and monitoring

charges as part of the energy performance contract price state such maintenance and monitoring charges separately in the

contract in a clear and conspicuous manner. Such regulations shall not apply to energy performance contracts entered into

prior to the effective date of such regulations, nor shall they apply to energy performance contracts for which a request for

proposals was issued prior to such effective date.

* * *

§ 119. This act shall take effect immediately and shall be deemed to have been in full force and effect on and after July 1, 1997,

except that:

(1) sections one and seventy-eight of this act shall take effect immediately, and the commissioner of education is authorized

and directed to promulgate the regulations necessary to implement the provisions of such sections within 180 days of such

effective date;

* * *

(5) section forty of this act shall take effect immediately and shall be deemed to have been in full force and effect on and after

the effective date of section 41 of chapter 474 of the laws of 1996;

(6) section forty one of this act shall take effect immediately;

APPENDIX E

CODES, RULES AND REGULATIONS OF THE STATE OF NEW YORK

TITLE 8. EDUCATION DEPARTMENT

CHAPTER II. REGULATIONS OF THE COMMISSIONER

SUBCHAPTER J. BUILDINGS AND TRANSPORTATION

PART 155. EDUCATIONAL FACILITIES

Section 155.20 Energy performance contracts

(a) The following procedures consistent with Energy Law, section 9-103(8), and Education Law, sections 305(27) and

3602(6)(i)(5)(i)(b) and (c) shall apply to energy performance contracts entered into by a school district or a board of cooperative

educational services (BOCES) on or after July 1, 1998, provided that this section shall not apply to energy performance

contracts for which a request for proposals was entered into prior to July 1, 1998.

(b) Definitions.

For the purposes of this section:

(1) Energy performance contract shall mean an agreement for the provision of energy services, including but not limited to

electricity, heating, ventilation, cooling, steam or hot water, in which a person agrees to install, maintain or manage energy

systems or equipment to improve the energy efficiency of, or produce energy in connection with, a building or facility in

exchange for a portion of the energy savings or revenues.

(2) Simple payback period shall mean a measure of the length of time required for the cumulative cost savings, net of

cumulative future costs, from an investment in an energy conservation project to pay back the investment cost, without taking

into account the time value of money, or the differential energy price escalation rate, or the State building aid payable for the

project.

(3) Energy savings shall mean the positive difference between the energy and associated cost before the retrofit and its

estimated cost after the retrofit of a proposed alternative building system, taking into account all types of energy effected.

(4) Cost savings shall mean the positive difference between the operation and maintenance cost before the retrofit and its

established operation and maintenance cost after the retrofit.

(5) Co-generation shall mean the simultaneous production of electricity and thermal energy. Typical systems utilize natural gas

engines to turn electric generators thereby producing electricity, which reduces utility costs. Waste heat captured from the

natural gas combustion process can be used to produce domestic hot water, provide space heat in winter or air conditioning in

summer when used in conjunction with absorption chillers.

(c) The appropriate type of projects that qualify to be completed under an energy performance contract may include, but are

not limited to:

(1) replacement of lighting fixtures;

(2) installation of energy efficient boiler/furnace, heating, ventilating, air conditioning (HVAC) equipment;

(3) installation of vestibules;

(4) installation of automatic setback thermostat;

(5) energy management system;

(6) upgrade domestic hot water system;

APPENDIX E

(7) roof insulation;

(8) installation of energy efficient window/doors;

(9) co-generation; or

(10) the installation, maintenance or management of other energy systems or equipment to improve the energy efficiency of,

or produce energy in connection with, a building or facility.

(d) Every energy performance contract entered into by a school district or BOCES to which this section applies and every

amendment to an energy performance contract entered into on or after July 1, 1998 by a board of education or a BOCES shall

be subject to approval by the Commissioner of Education and shall contain a provision that such contract shall not be

executory until approval of the commissioner is obtained. In order to obtain approval by the Commissioner of Education to

enter into an energy performance contract, the school district or BOCES shall:

(1) demonstrate that the project complies with all applicable provisions of section 155.2 of this Part;

(2) describe the scope and nature of the work to be performed;

(3) demonstrate that the types of projects included in the energy performance contract are appropriate in accordance with

subdivision (c) of this section;

(4) provide a detailed breakdown of the energy performance savings to be derived each year and for the duration of the

energy performance contract in the project summary form, which shall include:

(i) a description of each energy conservation measure included in the energy performance contract;

(ii) the cost of each energy conservation measure;

(iii) the project energy savings and cost savings;

(iv) the useful life of each energy conservation measure; and

(v) the simple payback period;

(5) state any maintenance and monitoring charges that are part of the energy performance contract in a clear and conspicuous

manner separately in the contract;

(6) provide the interest rate applicable to the energy performance contract and length of borrowing. The interest rate will be

compared to the U.S. Treasury rate for like terms as published in the Wall Street Journal and must be comparable;

(7) provide the following certifications:

(i) the sole trustee, the president of the board of trustees or board of education, or the president of the BOCES shall certify that

in lieu of competitive bidding, the energy performance contract was procured pursuant to a request for proposal (RFP) process

in accordance with the school district's or BOCES' procurement policies and procedures adopted pursuant to applicable

provisions of General Municipal Law, section 104-b;

(ii) the energy performance contractor shall certify that such energy performance contractor has guaranteed recovery of

contract costs from energy savings realized by the school district during the term of the energy performance contract, which

shall not exceed 18 years, or the useful life of the equipment being installed, whichever is less. This certification shall be based

on an analysis of energy costs and savings, which shall not include any cost savings attributable to State building aid. If a

simple payback calculation is used to demonstrate compliance with the 18 year payback limitation, it shall be calculated by

APPENDIX E

dividing the initial contract cost by the first year cost savings. If another analysis is used to support the certification, it should

be submitted with the certification;

(iii) the energy performance contractor shall certify that measurement and verification techniques for determining cost savings

will be performed in accordance with the North American Energy Measurement and Verification Protocol, March 1996 (U.S.

Department of Energy, Washington, DC 20585: available at the Office of Facilities Planning, Room 1060, State Education

Building Annex, Albany, NY 12234);

(iv) the energy performance contractor shall certify that any State building aid attributable to such project has been excluded in

determining the cost savings and payback period under the energy performance contract; and

(v) the architect and/or engineer of record shall certify that he or she is free from financial interest in the energy performance

contractor which conflicts with the proper completion of the audit and any design work associated with the energy

performance contract and that full disclosure has been made to the school district and/or BOCES detailing all financial

compensation received from the energy performance contractor.

(e) The administrative and technical review by the State Education Department shall include:

(1) review of project scope and its appropriateness to be done under an energy performance contract and its eligibility for

building aid;

(2) review of the project's compliance with applicable provisions of section 155.2 of this Part;

(3) review of detailed breakdown of the energy savings to ensure compliance with Education Law, section 3602(6)(i)(5)(i);

(4) review of certifications by the president of the board of education, energy performance contractor and architect/engineer

as specified in regulations;

(5) review of interest rate and comparison to the U.S. Treasury rate for like terms; and

(6) review of technical specifications for compliance with the Uniform Fire Prevention and Building Code, State Education

Department standards and other applicable standards.

(f) Capital construction costs and associated incidental costs such as architect/engineer fees, administrative costs and feasibility

costs may be eligible for building aid. Costs associated with operation and maintenance, repairs, extended warranties and

service agreements are not eligible for building aid and should be separated in a clear and conspicuous manner from those

eligible expenses.