Maricopa County Community College District Governing ......2018/09/25 · 7.2 Transfer from Maricopa Community Colleges Foundation-New Grant Award Military & Veteran Success Pilot

The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Wednesday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, the web tool Google Translate is located on the bottom of the menu bar to the left on the Governing Board web page located at https://administration.maricopa.edu/governing-board/agenda.php. For more information, please contact the Board Assistant at (480) 731-8889.

Maricopa County Community College District Governing Board Agenda

September 25, 2018

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

EXECUTIVE SESSION 5:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Legal Conference Room (634)—Sixth Floor

CALL TO ORDER APPROVAL TO GO INTO EXECUTIVE SESSION

1. Discussion or consultation with the attorneys of the Board in order to consider its position and instruct its attorneys regarding the Board's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation—ARS §38-431.03.A.4

REGULAR MEETING 6:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Governing Board Room (M200)—Second Floor

GENERAL 1. Call to Order 2. Pledge of Allegiance 3. Substitutions 4. Student Life Reports — Scottsdale Community College 5. Emeritus, Awards, and Recognition (1)

• Faculty Emeritus Distinction – Chandler-Gilbert Community College – Caryl Terrell

6. Chancellor Report • Transformation Update

Governing Board Agenda | September 25, 2018 Page 2

The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Wednesday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, the web tool Google Translate is located on the bottom of the menu bar to the left on the Governing Board web page located at http://www.maricopa.edu/gvbd/agenda.php. For more information, please contact Gloria Smith at (480) 731-8889.

CITIZENS INTERIM This is an opportunity for members of the public to address the Governing Board. In compliance with the Open Meeting Law, the Governing Board will neither discuss nor take action on issues raised during this portion of the agenda. When necessary, issues will be taken under advisement and placed on subsequent agenda. Presenting concerns to the Board and the free expression of ideas should be communicated with Decorum and respect. Uncivil or disorderly conduct is not permitted. The use of derisive or insulting language or the

direction of remarks that defame, attack, or harass an individual may serve as cause for the Board’s President to direct that the speaker immediately conclude his or her remarks. CONSIDERATION OF CONSENT AGENDA All items with an asterisk are consent matters unless they are removed from the Consent Agenda at this time. Any item may be removed from the agenda by the Chancellor as a matter of administrative prerogative, or by the Governing Board upon motion duly made, seconded, and approved. Consent Agenda items will be approved by one motion and there will be no specific discussion of these items. Items removed from the Consent Agenda will be approved during the consideration of the Non-Consent Agenda.

ACTION 7. BOARD/CHANCELLOR *7.1 Approve—Faculty Emeritus Distinction—Chandler-Gilbert Community

College—Caryl Terrell *7.2 Approve—Transfer from Maricopa Community Colleges Foundation-New

Grant Award Military & Veteran Success Pilot Program 8. ACADEMIC AFFAIRS *8.1 Approve—Curriculum *8.2 Approve—Intergovernmental Agreement between Maricopa County

Human Services Department and the Maricopa County Community College District

*8.3 Approve—Intergovernmental Agreement between Global Pathways Institute at ASU and MCCCD dba GateWay Early College High School for Implementation of the Arizona Career Development Mentor Program

*8.4 Approve—Interagency Agreement between Arizona Department of Child Safety and GateWay Community College

*8.5 Approve—Continuing Grant U.S. Department of Education Award for the TRIO Upward Bound Program at GateWay Community College

*8.6 Approve—Continuing Grant Department of Education Award for the TRIO Student Support Services Program at GateWay Community College

*8.7 Approve—Media Advertising Contract: Becker Boards *8.8 Approve—Media Advertising Contract: Centro 9. BUSINESS SERVICES *9.1 Approve—Student Information System ERP Support *9.2 Approve—Child and Adult Care Food Program – GateWay Children’s

Learning Center *9.3 Approve—Proposed Fee Changes Fiscal Year 2018-19 Budget *9.4 Approve—2018-2019 District Property and Casualty Insurance Program

Renewal *9.5 Approve—Conceptual Approval for the E Building Remodel for

Administrative Justice Studies at Phoenix College

Governing Board Agenda | September 25, 2018 Page 3

The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Wednesday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, the web tool Google Translate is located on the bottom of the menu bar to the left on the Governing Board web page located at http://www.maricopa.edu/gvbd/agenda.php. For more information, please contact Gloria Smith at (480) 731-8889.

*9.6 Approve—Job Order Contracting Purchase Order for the E Building

Remodel for Administrative Justice Studies at Phoenix College *9.7 Approve—Chiller Replacement at Chandler-Gilbert Community College

Pecos Campus *9.8 Approve—Job Order Contract Purchase Order to Sun Valley Builders to

Replace the Land Lab Greenhouse at Mesa Community College *9.9 Approve—GateWay Early College High School Submission of Annual

Financial Report to the Arizona Department of Education for Fiscal Year 2017-2018

*9.10 Approve—Phoenix College Preparatory Academy Submission of Annual Financial Report to the Arizona Department of Education for Fiscal Year 2017-2018

INFORMATION

10. HUMAN RESOURCES 10.1 Review Employments - Regular, Short-Term, and Specially Funded

(July 24-August 31, 2018) and Separations (June 17-August 31, 2018)

MONITORING REPORTS 11. BUSINESS SERVICES

11.1 Review Budget Analysis Report, Fund 1—General Unrestricted Fund for the One Month Ending 7/31/2018

11.2 Review Budget Analysis Report, Fund 1—General Unrestricted Fund for the Two Months Ending 8/31/2018

FACULTY REPORT 12. Faculty Executive Council Report 13. Adjunct Faculty Report

COMMUNITY LINKAGE

14. Governing Board Reports

ESTABLISHMENT OF NEXT MEETING DATES, TIMES, AND PLACES 15. October 16, 2018, 6:30 p.m., Regular Board Meeting, Governing Board Room

ADJOURNMENT

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date September 25, 2018

Item Number Item Title Responsible Agents

7.1 Faculty Emeritus Status for

Caryl Terrell

Dr. Maria Harper-Marinick

Dr. Greg Peterson

Recommendation

It is recommended that the Governing Board awards Emeritus Status to Caryl Terrell,

English Faculty at Chandler-Gilbert Community College.

Justification

Caryl Terrell began her long association with MCCCD in 1966 as a high school student

concurrently enrolled at Mesa Community College. She took additional courses at Mesa after

completing high school and eventually transferred to ASU where she earned her bachelor's and

Master's degrees. Caryl's career at CGCC began over 30 years ago. She was initially hired as the

College's first Public Relations and Marketing Coordinator, she also served as an adjunct faculty

member, and she subsequently accepted a full-time English faculty position in fall 1989. Caryl's

many contributions to the college and the district include co-founding and advising Alpha Sigma

Nu, CGCC's Phi Theta Kappa chapter; helping initiate CGCC's service-learning program, and

serving on the International/Intercultural Education, Diversity, Professional Growth, and

Developmental Education Committees. During her tenure Caryl was a frequent participant and

contributor to Maricopa Center for Learning and Instruction programs. She was also a regular

contributor to the District's diversity newsletter, Expressions.

As one of CGCC's founding faculty members, Caryl's influence is felt today in many of the

College's hallmark programs. She was instrumental in formulating and adopting effective

educational enhancements such as active and collaborative learning, learning communities, co-

curricular events, and study abroad; she was also involved in faculty professional growth and

development. Later in her career Caryl embraced distance learning and converted many of her

courses for online delivery.

Caryl's dedication and perseverance will be greatly missed by all who know her, and we wish

her the very best of health and happiness in retirement.

Funding

Source Arizona Community Foundation on behalf of the Industrial

Development Authority of the County of Maricopa

Account Information Restricted

CONSENT AGENDA

ACTION ITEM



7.2 Transfer from Maricopa Community

Colleges Foundation-New Grant Award

Military & Veteran Success Pilot Program

Dr. Maria Harper-Marinick

Dr. Karla Fisher

Recommendation

It is recommended that the Governing Board accept the grant of $533,235 from the Maricopa

Community Colleges Foundation. This grant was made to the Maricopa Community Colleges

Foundation (MCCF) by Arizona Community Foundation, on behalf of the Industrial

Development Authority of the County of Maricopa to equip transitioning military, veterans,

disabled veterans, and their spouses with holistic services and opportunities to enter the

workforce, stabilize their lives and pursue long-term rewarding careers. The grant period is

from July 13, 2018 through January 12, 2020.

Justification

The Maricopa IDA requires that all grants from their organization be received by a 501(c)3

non-profit organization.

Rio Salado College President has approved of the funding agreement. The Foundation

President & CEO has approved the use of the Foundation’s 501(c)(3) designation to apply for

and receive the funding.

Project Budget Summary

07/13/18 –

07/12/19

07/13/19 –

01/12/20

Total

Salaries

Program Manager

1 FTE

Workforce Trainer/Case Manager – East Valley

1 FTE

Workforce Trainer/Case Manager – West Valley

1 FTE

$ 89,856

$ 43,478

$ 43,478

$ 44,928

$ 21,739

$ 21,739

$ 265,218

Benefits

Program Manager

Workforce Trainer/Case Manager – East Valley

Workforce Trainer/Case Manager – West Valley

$ 34,145

$ 16,521

$ 16,521

$ 17,073

$ 8,261

$ 8,261

$ 100,782

Travel

Travel to hiring events and outreach

$ 5,490

$ 2,745

$ 8,235

Consultants and Contracts

Development of marketing materials, organize

hiring events, and development of MCCCD

Veterans webpage.

$ 49,000

$ 35,000

$ 84,000

Other

Sponsorships and outreach

$ 50,000

$ 25,000

$ 75,000

Total $ 533,235

1

CONSENT AGENDA

ACTION ITEM



8.1 Curriculum Dr. Karla Fisher

Recommendation

The curriculum proposals attached have been processed through all procedures established

by the Maricopa County Community Colleges.

It is recommended that the proposals be approved as submitted.

AGENDA HIGHLIGHTS: Please refer to the curriculum summary starting on page 2

for a complete listing of all program and course proposals.

Justification

Funding

Source

Account Information

2

GBA September 25, 2018 MCCCD Governing Board Action Items

Curriculum Summary PROGRAM PROPOSALS: New Occupational Programs (NOP)……………………………………………………..……………….……….………page 4 EM AAS/3169 Industrial Manufacturing and Emerging Technologies 4 EM CCL/5844 Electrical Systems Technology 4 EM CCL/5846 Mechanical Systems Technology 4 EM CCL/5848 Mechatronics Level I 5 EM CCL/5850 Power Systems Technology 5

Note: *Indicates addition of an Occupational Program through the Occupational Program Modification process.

3

CURRICULUM ACTIVITY: COURSES FOR September 25, 2018

Total Course Proposals Submitted (0 with 0 X-refs added and 0 X-refs deleted)

Proposal Type/Outcomes CGCC EMCC GWCC GCC MCC PVCC PC RSC SCC SMCC Dist Totals

Course Deletion (CD) 0

New Course (NC) 0

Course Modification (CM) 0

New Courses from CM (Cross-References, Modules or Suffixed Courses) 0

Total Courses College Columns 0 0 0 0 0 0 0 0 0 0 0 0

*Exp = Experimental Courses # = AES or MIS (Aerospace Studies or Military Science)

CURRICULUM ACTIVITY: PROGRAMS FOR September 25, 2018

Total Program Proposals Submitted (5 with 0 Program Additions)

Proposal Type/Outcomes CGCC EMCC GWCC GCC MCC PVCC PC RSC SCC SMCC Dist Totals

Occupational Program Deletion (OPD) 0

New Occupational Program (NOP) 5 5

Occupational Program Modification (OPM) 0

OPM-Program Addition New Programs Created 0

OPM-Change in Availability New Programs Created 0

Academic Program Deletion (APD) 0

New Academic Program (NAP) 0

Academic Program Modification (APM) 0

APM-Program Addition New Programs Created 0

APM-Change in Availability New Programs Created 0

Total New Program 0 5 0 0 0 0 0 0 0 0 0 5

Total Modified Programs 0 0 0 0 0 0 0 0 0 0 0 0

Total Programs College Columns 0 5 0 0 0 0 0 0 0 0 0 5

Shared Programs include programs offered by two or more colleges and District Wide Programs are offered by all 10 colleges.

ATTACHMENT: NOP NEW OCCUPATIONAL PROGRAMS: MARICOPA COMMUNITY COLLEGES

MCCCD GOVERNING BOARD DATE: 9/25/18

4

Award/Major Code: AAS/3169 Program Title: Industrial Manufacturing and Emerging Technologies Initiating College: EM Effective Term: 2019 Spring Program Availability: College-Specific Total Program Credits: 60-63 CIP Code: 15.0612 Overall G.P.A.: 2.00 Faculty Initiator: Steve Griffiths Instructional Council: Applied Technology (57) Description: The Associate in Applied Science (AAS) in Industrial Manufacturing and Emerging Technologies degree is designed to provide the training necessary for entry-level positions in the Industrial and Manufacturing Technology fields. This degree is intended to provide students with flexibility in designing a program of study that is relevant to the rapidly changing needs of business and industry while allowing the student to match their own talents, interests, and goals. The program provides existing technicians with the broad educational background and technical skills desired by industry to help prepare for supervisory and managerial positions and is also intended for students who desire to transfer to university Bachelor of Applied Science degree programs which accept Associate of Applied Science degree block-transfer. Potential job titles this degree will help prepare students for are Manufacturing Production Technician, Manufacturing Technician, Production Staff Worker, Process Technician, Industrial Engineering Technician. _________________________________________________________________________________________ Award/Major Code: CCL/5844 Program Title: Electrical Systems Technology Initiating College: EM Effective Term: 2019 Spring Program Availability: College-Specific Total Program Credits: 18 CIP Code: 47.0105 Overall G.P.A.: 2.00 Faculty Initiator: Steve Griffiths Instructional Council: Applied Technology (57) Description: The Certificate of Completion (CCL) in Electrical Systems Technology program curriculum is designed to provide training for persons interested in the installation and maintenance of electrical systems found in commercial and industrial facilities. Training, most of which is hands-on, will include such topics as AC/DC theory, solid state devices, industrial motors and generators, workplace health and safety, and other subjects as local needs require. Graduates of this program should qualify for a variety of careers in electrical fields as an on-the-job trainee or apprentice. _________________________________________________________________________________________ Award/Major Code: CCL/5846 Program Title: Mechanical Systems Technology Initiating College: EM Effective Term: 2019 Spring Program Availability: College-Specific Total Program Credits: 18 CIP Code: 47.0303 Overall G.P.A.: 2.00 Faculty Initiator: Steve Griffiths Instructional Council: Applied Technology (57) Description: The Certificate of Completion (CCL) in Mechanical Systems Technology program curriculum is designed to provide training for persons interested in the installation and maintenance of mechanical systems found in commercial and industrial facilities. Training, most of which is hands-on, will include: tool parts and components; machinery and associated equipment maintenance; assembling components using various fasteners; and workplace health and safety. Graduates of this program should qualify for a variety of careers in mechanical fields as an on-the-job trainee or apprentice. _________________________________________________________________________________________

http://aztransmac2.asu.edu/cgi-bin/WebObjects/MCCCD.woa/wa/freeForm3?id=124851

http://aztransmac2.asu.edu/cgi-bin/WebObjects/MCCCD.woa/wa/freeForm?id=124873


ATTACHMENT: NOP NEW OCCUPATIONAL PROGRAMS: MARICOPA COMMUNITY COLLEGES

MCCCD GOVERNING BOARD DATE: 9/25/18

5

Award/Major Code: CCL/5848 Program Title: Mechatronics Level I Initiating College: EM Effective Term: 2019 Spring Program Availability: College-Specific Total Program Credits: 16 CIP Code: 15.0406 Overall G.P.A.: 2.00 Faculty Initiator: Steve Griffiths Instructional Council: Applied Technology (57) Description: The Certificate of Completion (CCL) in Mechatronics program prepares individuals to apply automation principles and technical skills in support of engineers and other professionals engaged in developing, installing, calibrating, modifying and maintaining automated systems. Includes instruction in computer systems; electronics; programmable logic controllers (PLCs); electrical, fluid power control systems; actuator and sensor systems; process control; applications to specific industrial tasks; and report preparation. Mechatronics is a facet of engineering science based on a combination of mechanical engineering, electrical engineering, and computer science, and is fundamental to all forms of systems, device, and product designs that incorporate a balance of mechanical structure with electronic and software control technologies. Simply put, today's industry relies on mechatronics technology, and because of that, mechatronics is one of today's fastest growing career fields. The graduates of this curriculum will be prepared for employment in industries that utilize control systems, computer hardware and software, electrical, mechanical and electro mechanical devices in their automation systems. _________________________________________________________________________________________ Award/Major Code: CCL/5850 Program Title: Power Systems Technology Initiating College: EM Effective Term: 2019 Spring Program Availability: College-Specific Total Program Credits: 19 CIP Code: 47.0101 Overall G.P.A.: 2.00 Faculty Initiator: Steve Griffiths Instructional Council: Applied Technology (57) Description: The Certificate of Completion (CCL) in Power Systems Technology program curriculum is designed to provide training for persons who desire the knowledge necessary to gain employment in the power generation and distribution industries. Training, most of which is hands-on, will include such topics as AC/DC theory, solid state devices, industrial motors and generators, power plant systems and their operation, power plant chemistry, and other subjects as local needs require. Graduates of this program should qualify for a variety of careers in power generation and distribution fields as an on-the-job trainee or apprentice. _________________________________________________________________________________________



Funding Source

Account Information

CONSENT AGENDA ACTION ITEM


Item Number Item Title Responsible Agents 8.2 Intergovernmental Agreement between

Maricopa County Human Services Department and the Maricopa County

Community College District

Dr. Karla Fisher Ms. Kate Smith

Recommendation It is recommended that the Governing Board accept the Intergovernmental Agreement (IGA) between the Maricopa County Human Services Department and the Maricopa County Community College District (MCCCD) on behalf of Rio Salado College (RSC) for the establishment of a contract with the Maricopa County Head Start Zero-Five Program (MCHS). The purpose of this IGA is for RSC’s Early Childhood Undergraduate Program to provide the mentoring services of an Education Coach who will work with child care providers identified by MCHS in the development, implementation, and monitoring of an Individual Professional Development Plan (IPDP) designed to meet the MCHS required educational qualifications as a part of their contract with MCHS. Approval of the agreement is requested for a start of October 1, 2018 and shall terminate on June 30, 2019 with extension by a written amendment for two (2) additional one (1) year terms.

Justification This intergovernmental agreement from the Maricopa County Human Services Department proposes to provide funding to support a half-time Education Coach. The previous intergovernmental agreement between the Maricopa County Human Services Department and MCCCD ended on June 30, 2018. RSC has provided this service for the past three years, successfully mentoring MCHS child care providers towards completion of industry credentials and college certificates and degrees. Rio Salado College is initiating this agreement as the only participating college.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.3 Intergovernmental Agreement between

Global Pathways Institute at ASU and

MCCCD dba GateWay Early College

High School for Implementation of the

Arizona Career Development Mentor

Program

Dr. Karla Fisher

Dr. Steven Gonzales

Recommendation

It is recommended that the Governing Board approve the Intergovernmental Agreement between

Global Pathways Institute at Arizona State University and GateWay Early College High School.

Justification

The agreement will allow GateWay Early College High School students to participate in a

mentor program focusing on career development at no cost to the high school or student.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date September 25, 2018_


8.4 Interagency Agreement between Arizona

Department of Child Safety and

GateWay Community College

Dr. Karla Fisher

Dr. Steven Gonzales

Recommendation

It is recommended that the Governing Board approve an interagency agreement between the

Arizona Department of Child Safety and GateWay Community College for the purpose of

providing a one-credit online course detailing care of the medically complex child. This 18-

hour advanced pre-service online training provided by GateWay was created for foster parents

of children with medically complex needs to include those who have or are at risk for chronic

physical or developmental conditions and who require health-related services beyond that

required by children in general.

Justification

GateWay will be paid tuition by the Arizona Department of Child Safety Agency.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.5 Continuing Grant

U.S. Department of Education

Award for the TRIO Upward Bound

Program at GateWay Community

College

Dr. Karla Fisher

Dr. Steven Gonzales

Recommendation

It is recommended that the Governing Board accept and approve the U.S. Department of

Education grant continuation award for Year 2 of 5 in the amount of $288,897 for the TRIO

Upward Bound program at GateWay Community College. The Year 2 funding period is

09/01/18 through 08/31/19. Three more subsequent years of continuation funding are expected

to be at the same amount and will be issued contingent upon demonstrated grant performance.

Justification

The Upward Bound program assists low-income, first generation high school students, to

successfully graduate from high school, matriculate and graduate from a postsecondary

institution. The program currently serves a combined total of 70 students attending North and

Camelback High Schools in the Phoenix Union School District.

Through the Upward Bound program at GateWay Community College, students participate in

after-school tutoring services at their respective high schools; as well as academic and personal

enrichment programs; cultural fieldtrips and civic activities; and they participate in a six-week

summer academic program on the campus of GateWay Community College.

The entire grant cycle funding period is September 2017 through August 2022 in the amount

of $1.38 Million Dollars. There will be no exchange of funds between MCCCD and PUHSD.

Year 2 funds have been awarded in the amount of $288,897 for the period from 9/1/18 through

8/31/19.


Salaries

Project Director

100% Upward Bound Grant Funded

Project Coordinator


Project Secretary

50% Upward Bound Grant (50% SSS Trio

Grant)

Academic/Summer Tutors and Mentors


Summer Instructors


$55,789

$48,653

$16,556

$14,820

$8,160

$ 143,978

Benefits

Project Director

Project Coordinator

Project Secretary (50%)

Part-time Staff (Tutors, Mentors, Instructors)

$28,424

$27,013

$11,969

$2,298

$69,704

Equipment

Summary description of equipment $0

Travel

Personnel travel to National and Regional

Conferences

Student travel during the academic year to

campus visits, Leadership Conference and

cultural events

Student summer travel to out-of-state

campuses

$4,990

$17,796

$11,101

$ 33,887

Materials and Supplies

Office Supplies

Student Enrichment Materials

Instructional Materials

Summer Bridge Textbooks

$336

$1,680

$1,680

$1,050

$ 4,746

Participant Support

Student Academic and Summer Stipends

Summer Participant Meals

$24,920

$6,048

$ 30,968

Consultants and Contracts

Blumen Tracking Software Annual Service

$1,590 $ 1,590

Parent Events $4024 $4,024

Indirect Costs $ 0

Total

$288,897

GRANT PROJECT PROGRESS SUMMARY

Project Title: TRIO-Upward Bound

College/Location: Gateway Community College If other: Enter other location.

Project Period: From 9/1/2018 to 8/31/2019.

Funding Source: Department of Education. If other: Enter other funding source.

Governing Board Priorities (check all that apply):

University Transfer and General Education X Workforce and Economic Development ☐

Developmental Education ☐ Community Development and Civic and Global Engagement X

SUMMARY OF PROJECT

SUMMARY OF PROGRESS ON KEY OUTCOMES

Outcome/Indicator Year 1 Year 2 Year 3 Year 4

65% of participants

served during the

project years will

have a cumulative

GPA of 2.5 or

better.

Objective met-84% of the participants

served during Year 1,

had a cumulative

GPA of 2.5% or

better.

60% of UB seniors

served during the

project year will

have achieved at the

proficient level on

state assessments in

reading/language

arts and math.

Arizona Board of

Education has

recently transitioned

from using the AIMS

standardized test to

the AZ MERIT

standardized test. In

the transition, the

AZMERIT test was

not required to be

taken by all high

school students. Now

that it is required, the

UB Program will be

collecting this data to

provide information

for Year 2 and all

subsequent years.

85% of project

participants served Objective met-100% of participants served

The Project will serve 70 inner city students who are low-income, first-generation, and enrolled

at Camelback and North High Schools (HSs). At the Target HSs, 85% of the students receive

free/reduced price lunches. The majority of students (90%) are underrepresented minorities with

54% using a language other than English as their primary language at home. Only 24% passed

the state assessment; low-income/under-represented minority students scored the lowest in all

areas. Each year, in the Phoenix Union High School District, 1 in 4 seniors do not graduate HS

and the college-going rate is only 49%. In the Target Area, 1 in 4 adults 25 years plus have not

earned a HS diploma and 70% have not attained a 4-year degree. This program is designed to

increase the high school graduation and college enrollment rates of the target area participants.

during the project

year will continue

in school for the

next academic year,

at the next grade

level, or will have

graduated from

secondary school

with a regular

secondary school

diploma.

during Year 1,

continued in school

for the next academic

year, at the next grade

level, or will have

graduated from

secondary school

with a regular

secondary school

diploma

90% of all current

and prior year UB

participants who

graduated from HS

during the school

year with a regular

secondary school

diploma will

complete a rigorous

secondary school

program of study.

Objective met-100% of all UB participants

that graduated during

the school year have

completed a rigorous

program of study.

70% of all current

and prior UB

participants who

graduated from HS

during the school

year with a regular

secondary diploma

will enroll in a

program of

postsecondary

education by the

fall term

immediately

following high

school graduation, .

The accurate data for

this objective is not

available for Year 1

of the grant. Because

colleges have

different start dates,

attendance/enrollment

cannot be verified at

the time of this report

Data will be verified

once colleges

drop/add dates have

passed. Data for

Year 1 will be

available when

reporting next year.

60% of participants

who enrolled in a

program of

postsecondary

education, by the

fall term

immediately

following high

school graduation

will attain either an

associate’s or

bachelor’s degree

within six years

The accurate data for

this objective is not

available for Year 1

of the grant. Because

colleges have

different start dates,

attendance/enrollment

cannot be verified at

the time of this

report. Data will be

verified once colleges

drop/add dates have

passed. Data for

following

graduation from

high school.

Year 1 will be

available when

reporting next year.

SUMMARY OF PROJECT HIGHLIGHTS AND ACHIEVEMENTS (If there are measures or goals that

are not meeting expected progress, please describe steps being taken to address any issues or

barriers.)

All seniors (22) enrolled in Upward Bound in Year 1 of the grant graduated from their

respective high schools.

The Upward Bound Program had a 99% persistence rate of students from Year 1 to Year 2 of

the grant.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.6 Continuing Grant

Department of Education Award for the

TRIO Student Support Services Program

at GateWay Community College

Dr. Karla Fisher

Dr. Steven Gonzales

Recommendation

It is recommended that the Governing Board accept and approve the U.S. Department of

Education grant award for the TRIO Student Support Services (SSS/PROSPER) program at

GateWay Community College. The fourth year of funding is 09/01/2018 through

08/31/2019, in the amount of $253,295 and the award is anticipated to continue for five years

ending on 08/31/20. The subsequent year of continuation funding is expected to be at the

same amount and will be issued contingent upon demonstrated grant performance, for a total

grant award amount of $1,216,741.

Justification

The Student Support Services (SSS) program named PROSPER (Providing Resources and

Opportunities to Students Pursing Educational Rewards) will make postsecondary education and

university transfer education a viable and more accessible option for the at-risk student

population served by GateWay Community College. The program will serve 172 students for

Year 4.


Salaries

Full-Time Staff

SSS Director, Ila Washington (1.00 FTE)

SSS Coordinator, Amalia Prado (1.00 FTE)

TRIO Secretary, Jeremy Gillette-Newman

Part-Time Staff

Regular Tutors/Mentors:

- Fall 2018 = $15.00 X 20 hrs. X 17

weeks X 3 tutors = $15,300

- Spring 20198 = $15.00 X 20 hrs. X 16


- Summer 2019 = $15.00 X 20 hrs. X 10


-

$60,512

$42,081

$16,556

$35,700

$154,849

Benefits

Full-Time Staff Benefits:

SSS Director, Ila Washington (E/C)

SSS Coordinator, Amalia Prado (E/C)

TRiO Secretary, Jeremy Gillette-Newman

(Split 50% SSS/50% UB) (FAM)

Part-Time Staff Benefits:

Tutors/Mentors (Stat)

$27,302

$23,645

$13,243

$3,870

$67,760

Equipment 0

Travel

Staff Travel =

1) SSS Director – National Conference -

Council for Opportunity in Education (COE)

$3,036

2) SSS Director, Coordinator and

Administrative Specialist – Regional WESTOP

Conference $1,800

3) SSS Director, Coordinator and

Administrative Specialist – Professional

Development $375

Participant Travel = $14,298

1) In-State Participant Travel

$19,818

for Development Opportunities, Campus Visits,

and Cultural Events = $4,298

2) Out-of-State Participant Travel

Registration $140 x 18 students + 1 staff =

$2,660 + Museum of Tolerance Entry Fee $15

x 18 students + 1 staff = 285 + Lodging (Per

room) $485 x 7 rooms (triple & quad

occupancy) = $3,395 + Parking $57 +

Transportation (charter bus) $2,500 + Meals

$58 x 18 students + 1 staff = $1,102 = $10,000

Materials and Supplies

Assessment and Instructional Materials $1,000

+ General Office Supplies $500 + Laptop for

Student Tracking $500 = $2,000

$2,000

Participant Support

Student scholarships – Grant Aid

$7,478

Other

$1,690

Indirect Costs $0

Total $253,295

GRANT PROJECT PROGRESS SUMMARY

Project Title: TRiO Student Support Services/PROSPER

College/Location: GateWay Community College. If other: Enter other location.

Project Period: From 09/01/2018. to 08/31/2019.

Funding Source: Department of Education – Federal Grant . If other:

Governing Board Priorities (check all that apply):

University Transfer and General Education X Workforce and Economic Development ☐

Developmental Education ☐ Community Development and Civic and Global Engagement ☐

SUMMARY OF PROJECT

SUMMARY OF PROGRESS ON KEY OUTCOMES

Outcome/Indicator Year 1 Year 2 Year 3 Year 4

Persistence 75% 65% 75%

Good Academic

Standing

93%

80%

95%

Associate’s Degree

or Certificate

40%

29%

21%

Associate’s Degree

or Certificate and

Transfer to a 4 year

Institution

65%

18%

9%

Funded Number 160 166 165 172

SUMMARY OF PROJECT HIGHLIGHTS AND ACHIEVEMENTS (If there are measures or goals that

are not meeting expected progress, please describe steps being taken to address any issues or

barriers.)

Measures or goals that are not meeting expected progress – PLEASE SEE

ATTACHMENT

HIGHLIGHTS:

Eighteen participants achieved one of the following:

Associates in General Studies; Associates in Science; Associates in Arts; AAS Nursing; AA

Elementary Education; AAS Medical Radiography; CCL Health Unit Coordinator/Patient Care.

Three participants graduated December 2017 with AAS Nursing and AA degrees.

TRiO Student Support Service Scholarship – Grant Aid – Eight participants received $750 -

$875 for a total of $6,478.

PROSPER will provide low-income, first-generation, and disabled students with services and

resources designed to increase students’: persistence/retention rates; good academic standing;

graduation rates; and, 4-year college transfer rates. Students in the PROSPER program will

receive academic support services and the opportunity to participate in tutoring services;

academic and personal enrichment programs; cultural events and civic activities. In addition,

the program will provide academic and personal coaching specifically in the areas of financial

aid, career, and educational planning.

If there are measures or goals that are not meeting expected progress, please describe steps

being taken to address any issues or barriers.

Measures or goals that are not meeting expected progress: GRADUATION RATE

We understand the importance of achieving our grant objectives despite unanticipated

challenges such as these. Therefore, our Student Support Service staff met several times to come

up with a plan as to how we will increase our graduate numbers. The plan is as follows:

1. All students will be required to meet with the coordinator and/or director at least twice per

month.

2. Every student will have an "Educational Plan" that will serve as his or her guidance

towards graduation. The graduation plan will spell out 2 years ahead for students.

3. Each student will have a "Check Sheet" of all classes needed and classes taken for an

additional guide.

4. All students will be encouraged to increase their load by at least one additional class,

without setting themselves up for failure.

5. All students who have 30 or more credits will be in a "Graduation Category". These

students will get specialized attention towards graduation.

We are also working with the general GateWay advisors to make sure that we are obtaining all

the information possible to be effective with our students.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.7 Media Advertising Contract:

Becker Boards

Dr. Karla Fisher

Recommendation

It is recommended that the Governing Board approve the contract with Becker Boards of

$315,000 for 28 weeks of outdoor billboard advertising for the District and all 10 colleges to

build the District brand and college sub-brands, create awareness, and drive prospective student

interest toward enrollment.

The outdoor advertising plan with Becker Boards will include at least 23 high-visibility, high-

traffic billboards on major freeways throughout Maricopa County.

Justification

Quotes were solicited from every provider of billboard advertising in Maricopa County.

Strategic locations were selected based on proximity to Maricopa Community College

campus locations, billboard size, weekly impression volume, board quality/visibility, board

type (static vs. digital), and others. Becker Boards is the sole provider of freeway billboards

in certain areas, including the Loop 202 SanTan Freeway.

Overall, this media purchase will generate an estimated 7.3 million impressions per week on

behalf of the Colleges and the District. Results will be measured based on the total lift to

calls, inquiries, and enrollments compared to a similar timeframe of the prior year.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.8 Media Advertising Contract: Centro Dr. Karla Fisher

Recommendation

It is recommended that the Governing Board approve a contract with Centro for use of digital

marketing platform/software for Search Engine Marketing (Google/Bing), Social Media

Marketing (Facebook/Instagram) and analytics dashboard to advertise programs of study at all 10

colleges. This tool will distribute content that highlights the programs, as well as our 34 locations

and flexible enrollment options and will provide robust data tracking and analytics so messaging

can be changed based on results to improve campaign outcomes.

Centro’s services will make MCCCD program messaging more prominent in search engines,

making it easier for students to find online information about the district and colleges, directing

students to landing pages relevant to their searches, and presenting prospective students with

multiple options to contact Enrollment Services Teams, including phone, text, or online form.

The contract is not to exceed $2,000,000.00; we project spending $1,300,000.00 actual over

twelve months.

Justification

The analytics platform will enable the measurement of advertising results in terms of key metrics

such as cost-per-impression, cost-per-inquiry, and cost-per-application. Armed with this

information, leadership teams will be able to make data-driven decisions regarding the

effectiveness of advertising strategies and tactics, with a specific focus on improving the student

experience from inquiry through enrollment.

In addition to advertising MCCCD programs and services, connecting prospective students to the

Maricopa Contact Center and raising awareness of Maricopa’s remote options for enrollment

support will reduce physical wait times and call queues. This will load balance student

enrollment services on college campuses, resulting in an improved overall student experience.

Funding

Source

Account Information DSTWD-INFOTECH-110-802110-INST_SPPT

CONSENT AGENDA

ACTION ITEM



9.1 Student Information System ERP Support Mr. Elliott Hibbs

Recommendation

It is recommended that the Governing Board authorize an expenditure budgeted and approved

by the Board last May of $1,500,000 for the upgrade and enhancement of the Student

Information System (SIS) Enterprise Resource Planning (ERP) form version 9.0 to 9.2 and

hosting from vendors and/or contracts such as, but not limited to, Oracle, Peak Performance

(ASU RFP#081604), EdgeRock Technology Partners (University of Arizona L171401), The

Burgundy Group (University of Arizona L171401), and MSS Technologies (Maricopa County

Bid# 171074-S). The anticipated work deadline is for July 2019, but it is possible that final

support efforts will be finalized a year later.

Justification

In compliance with the District’s commitment to maintain the operational effectiveness of its

Information Technology systems and to remain compliant with all regulations, the District

must maintain, update, and make required changes to these systems on a regular schedule.

These items serve as placeholders to ensure system configuration that supports student success.

These funds will be used to upgrade environments, enhance security services and the

infrastructure, support hosting, as well as provide professional services for the SIS ERP. The

vendor requires this action, as maintenance to keep the system in a supportable state. Oracle

SIS 9.0 will end in December of 2019. There are only a very few available windows to

complete this upgrade with minimum impact to students staff and faculty. It is Maricopa’s

desire to move quickly and complete this work prior to support expiration.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



9.2 Child and Adult Care Food Program –

GateWay Children’s Learning Center

Mr. Elliott Hibbs

Dr. Steven Gonzales

Recommendation

It is recommended that the Governing Board approve the application made by GateWay

Community College’s Children’s Learning Center to the U.S. Department of Education’s Child

and Adult Care Food Program (CACFP). The application and participation in the program are at

no cost to the college or the District.

Justification

The U.S. Department of Education’s Child and Adult Care Food Program (CACFP) provides

aid to child and adult care institutions and family or group day care homes for the provision

of nutritious foods that contribute to the wellness, healthy growth, and development of young

children, and the health and wellness of older adults and chronically impaired disabled

persons.

CACFP reimburses centers at free, reduced-price, or paid rates for eligible meals and snacks

served to enrolled children, targeting benefits to those children most in need. It is anticipated

that Gateways reimbursement will be around $70,000.00 annually.

GateWay Children’s Learing Center provides high -quality early childhood education to the

children of students, faculty, staff and prospective students. More than 50% of the families of

children enrolled fall below the federal poverty line of $25,100 for a family of four.

The Children’s Learning Center is a college student support program, serving nearly 100

children annually. As a workforce-focused college with an average student age of 29, the

Children’s Learning Center is a invaluable community resource and retention tool for

GateWay students.

.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



99.3

Proposed Fee Changes

Fiscal Year 2018-19 Budget

Mr. Elliott Hibbs

Recommendation

It is recommended that the Governing Board approve the attached proposed course fee

changes to take effect in the 2018-19 Spring semester.

Justification

Justifications are included next to each proposed course fee on the attached detailed forms, a

summary of fee additions and increases is provided on pages 2 and 3 and a summary

description of the proposed changes by college on pages 5 and 6. Reduced/eliminated fees are

no longer being submitted for Board Approval but are noted in the college summary.

The colleges also submitted ($194,180) in reduced/eliminated fees. This figure offset the

$87,661 in new and increased fees for a net reduction of ($106,519) in projected revenue

for the 2018-19 Spring Collection Period. Rio Salado College has decided to eliminate all

course fees except those for Teacher Preparation programs and Dental program fees. This

will reduce projected course fees revenue by ($32,350).

Changes by college are summarized and then detailed in the following pages.

New Courses -9

7 Glendale-supplies, materials

2 Phoenix College-supplies, materials

New Fees -13

7 Scottsdale- components and supplies

1 Phoenix- subscriptions

1 Glendale-copies and handouts

1 Mesa-software, subscriptions amd materials

1 Rio-mentor teacher stipend

1 Paradise Valley-consumables and supplies.

1 Estrella-consumable paper and supplies

Increased Costs-73

33 Glendale-supplies, materials, handouts.

24 Rio-mentor teacher stipends

3 Phoenix-memberships, subscriptions, supplies and materials

5 GateWay- supplies , dosimeter badges and mock board exams

4 Estrella-Student Lab support

3 Mesa-telescope subscription, lab manual, star charts and clinical instrument kits.

1 Chandler-Gilbert-nutrition online lab kits

Collection Period: Report: MB_815

2018-19 Spring RunDate: 9/10/2018

New Incr New Incr Total

College Fees Fees Fees Fees Change

Chandler/Gilbert - 1 -$ 4,000$ 4,000$

District -Wide - - -$ -$ -$

Estrella Mountain 1 4 100$ 4,400$ 4,500$

GateWay 4 1 5,250$ 1,210$ 6,460$

Glendale 11 30 2,560$ 3,636$ 6,196$

Maricopa Skill Center - - -$ -$ -$

Mesa 1 3 720$ 26,950$ 27,670$

Paradise Valley 1 - 1,680$ -$ 1,680$

Phoenix College 3 3 6,875$ 9,100$ 15,975$

Rio Salado College 1 24 1,500$ 8,250$ 9,750$

Scottsdale 7 - 11,430$ -$ 11,430$

South Mountain - - -$ -$ -$

Southwest Skill Center - - -$ -$

Totals 29 66 30,115 57,546 87,661

Legend

New Fees: A fee for a new course or a fee for an existing course that did not have a fee

Increased: An increase in the fee for an existing course that already charged a course

Course Fees

Count Projected Revenues

College Summaries 2018-19 Spring pp. 5-6

Phoenix College 5

Glendale 5

GateWay 5

Maricopa Skill Center 5

Southwest Skill center 5

Mesa 5

Scottsdale 5

Rio Salado 6

South Mountain 6

Chandler-Gilbert 6

Paradise Valley 6

Estrella Mountain 6

Non-District-Wide Course Fee Changes pp. 1-63

(Attachment I)

College Summaries 2018-19 Spring

Phoenix College

PC submitted 2 fees for new courses, 1 new fee on an existing course and 3

increased fees on existing courses for a projected increase in revenue of

$15,975. Three fees were eliminated in the Paralegal Studies program

reducing revenue by ($2,250).

Glendale CC

GCC submitted 7 fees for new courses, 1 new fee on an existing course and

33 increased fees on existing courses for a projected increase in revenue of

$6,196. Seven reduced/eliminated fees reduced revenue by ($29,896).

Four of these eliminations were changes to “Actual Cost” where needed

course materials are produced by an outside entity, and the course fee is just

a pass –through to the producers.

GateWay CC

GWCC submitted five increased fees on existing healthcare courses for a

projected increase in revenue of $6,460.

Skill Centers

No course fee changes were submitted for the skill centers.

Mesa CC

MC submitted 1 new fee on an existing course and three increased fees on

existing courses for a projected increase in revenue of $27,670.

Scottsdale CC

SCC submitted 7 new fees on an existing courses for a projected increase in

revenue of $11,430.

Rio Salado College

RSC submitted twenty-four increased fees on existing courses for mentor

teacher stipends for teacher education stipends for a projected revenue

increase of $9,750. RSC also has decided to eliminate all course fees except

those for Teacher Preparation programs and Dental program fees. This will

reduce projected course fees revenue by ($32,350).

South Mountain CC

No course fee changes were submitted for SMCC.

Chandler-Gilbert CC

CGGC submitted 1 increased fee for a lab kit for an online Human Nutrition

course. This results in a projected increase in revenue of $4,000.

Paradise Valley CC

PVCC submitted 1 new fee on an existing course for a projected increase in

revenue of $1,680. Fourteen reduced/eliminated fees reduced revenue by

($1,664). Virtualization of resources have replaced consumables in

Computer Information Systems courses.

Estrella Mountain CC

EMCC submitted 1 new fee on an existing course and four increased fees on

existing courses for a projected increase in revenue of $4,500. Sixty-three

reduced/eliminated fees lowered projected revenue by ($128,020). These

course were primarily Computer Information Systems, Business Personal

Computing and Microsoft classes.

Funding

Source

Account Information DSTWD/55320/DISTWIDE/110/802780/INST_SPP

CONSENT AGENDA

ACTION ITEM



9.4 2018-2019 District Property and Casualty

Insurance Program Renewal

Mr. Elliott Hibbs

Recommendation

It is recommended that the Governing Board approve the renewal of our property and casualty

insurance policies for all lines per the attached schedule for the period of October 1, 2018 to

October 1, 2019.

Justification

Our property and casualty insurance program renews on October 1, 2018. Risk Management staff

met with, Aon in May of 2018. Last year all lines of coverage were marketed with various insurers

and it was determined that this year coverage would remain with incumbent insurers.

For the 2018/2019 renewal, premiums for the recommended program have increased

approximately 1% overall compared to the current insurance premium costs. Following are some

highlights of the renewal:

Aon was able to negotiate a flat rate with our Property Insurer, FM Global. The

average increase in property rates is currently 3-5%. The increase in premium is due

to an increase in property values.

Excess Workers compensation rate remained flat. The increase in premium is due to

increase in payroll.

Premiums for the remaining coverage lines reflect changes based on their respective

exposure changes. The additional premium for the entire program compared to the

current insurance premium costs is $22,868.

Attached is a premium summary for our property and casualty program comparing 2017/2018 and

2018/2019, which outlines our recommended renewals.

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT COMPARISON OF

PROPERTY AND CASUALTY INSURANCE PREMIUMS

FOR 2017/18 TO 2018/19

Coverage Type Renewal Carrier

2017 Expiring Premium

2018 Recommended

Premiums

Primary Liability (GL, Auto, Edu Legal) ($5M with $1M SIR)

Genesis $435,000 $460,000

Umbrella Liability (Lead $20M) Liberty Mutual $392,875 $392,875

Excess Liability ($25M x $20M) Great American $110,000 $110,000

Excess Liability ($25M x $45M) Crum & Forster $25,500 N/A

Excess Liability ($25M x $45M) LIU N/A $34,200

Excess Workers' Compensation (AZ) ($450k SIR)

State National $93,034 $97,177

Workers' Compensation (All Other States)

Hartford $15,157 $24,904

Property ($500M) FM Global $712,420 $731,661

Medical Malpractice ($2M/$4M) (fka Allied Health)

Medpro $35,124 $37,319

Foreign Package (GL, Auto, WC, EL, Property, Cargo)

Chubb $4,860 $6,560

Crime ($2M) Travelers $19,121 $24,250

Fine Arts ($2M) AXA $2,909 $2,909

Film School Package (GL & Auto) OneBeacon $2,050 $2,578

Film School Property OneBeacon $2,230 $2,788

Event Cancellation Lloyds

Showstopper $4,514 $5,848

Airport Liability ($5M) Allianz $6,840 $7,183

Aircraft Liability & Physical Damage ($2M)

Allianz $26,487 $35,116

Unmanned Aerial Systems ($1M) U.S. Aircraft

Ins. $2,206 $1,839

Foreign Business Travel Accident (3 Year Prepaid: 2017-20)

Chubb $36,287 N/A

Childcare Accident Chubb $5,810 $3,784

Cyber ($10M) XL Catlin $156,180 $154,903

Excess Cyber ($10M x $10M) AIG $83,125 $95,000

Excess Cyber ($10M x $20M) CFC $46,920 $46,440

Media ($5M) Hiscox $18,295 $18,727

Active Shooter ($10M) Lloyds/Beazley $149,124 $112,875

Security Risk (K&R) (3 year Prepaid: 2016-19)

Hiscox N/A N/A

Total $2,386,068 $2,408,936

Total Year-Over-Year Change $22,868

Funding

Source Prop 301 $454,457 and $251,408 PC Operating

Account Information $454,457 PCC01-PCMAINCA-320-801700-DSTWD-00000948-GOAL1-CONST

$251,408 PCC01-PCMAINCA-110-801975

fpdexternal$/CDAC & Gov Board/Gov Board/PC.E Bldg Remodel for Admin Soc Justice Conceptual Approval

CONSENT AGENDA

ACTION ITEM



9.5 Conceptual Approval

for the E Building Remodel for

Administrative Justice Studies at

Phoenix College

Mr. Elliott Hibbs

Dr. Larry Johnson Jr.

Recommendation

It is recommended that the Governing Board provide Conceptual Phase Approval for the E

Building Administrative Justice Studies Remodel at Phoenix College.

Justification

The Capital Development Advisory Council reviewed this item at its September 18, 2018 meeting

and recommended that it be submitted for Governing Board action.

For many years, the E Building first floor classrooms and labs have been used for Physical Science

and Administration of Justice Studies (AJS). Now that the Science Building C project has been

completed, Physical Science no longer occupies this space. This provides an opportunity to

remodel the area for more efficient student centered use, including converting two existing Physics

labs into Forensics labs for the AJS program.

This project will remodel or renovate approximately 7,316 square feet of building, including five

classrooms, a relocated faculty suite and two forensics labs with sinks and fume hoods.

Additionally, another approximately 3,500 square feet of flooring will be replaced in the adjacent

public areas. The construction budget is $454,457 and is scheduled to begin October 2018 with

proposed occupancy for January 2019.

The Total Project Budget of $705,865 will be provided from a combination of Grant and Operating

funds, as follows:

$454,457 Proposition 301

$251,408 College Operating Fund


Agenda Item No. _________ Continuation—Page 2 of 5

CONCEPTUAL PHASE APPROVAL FOR COLLEGE FACILITY DEVELOPMENT AND FINANCING

DATE: August 20th, 2018 PROJECT MANAGER: Doug McCarthy

COLLEGE: Phoenix College LOCATION, if not main campus:

PROJECT: Building E First Floor Remodeling FP&D CONTACT: Gary Eberhard PROJECT #: Grant Project # 948 FUNDING SOURCE(S): Prop 301, College Operational

I. Action Request Summary

Phoenix College requests Conceptual Phase Approval for the E Building first floor Criminal Justice Remodeling project located at 1202 W. Thomas Rd, Phoenix, AZ with a Total Project Budget of $705,865. This project will be a remodel of 7,316 square feet of existing space to create classroom and lab space for the Administrative Justice Studies (AJS) Program. This work will provide integrated learning experiences for students in areas of forensics, law, evidence, and community relations. Now that the Science Building C project has been completed, Physical Science no longer needs to occupy this space and this provides an opportunity to remodel the area for more efficient student centered use and convert two existing Physics labs into Forensics labs for the Administrative Justice Studies program.

II. Supporting District and College Mission, Goals and Strategic Plans

Supporting the District Mission: University Transfer Education General Education Developmental Education Workforce Development Student Development Services Continuing Education Community Education Civic Responsibility Global Engagement

Supporting the District and Board Outcomes:

University Transfer Education and General Education Workforce and Economic Development Developmental Education Community Development and Civic and Global Engagement

III. Previous Board Action on this Project

None. This is the initial request for Board action.

Governing Board Agenda Meeting Date: September 25th, 2018


IV. Policy Requirement

Administrative Regulation 1.14 Capital Development Projects

1.14.1 The Capital Development Advisory Council is designated by the District’s Governing Board to review and approve Capital Development Projects and to approve guidelines for the administration and management of Capital Development projects in the Maricopa Community College District.

1.14.2 CDAC is responsible for the initial review and approval of the following, which are then

forwarded to the Governing Board for final approval: A. Conceptual Approval of Capital Development Projects with a budget greater than

$500,000.

V. Project Scope/Description/Justification For many years, the E Building First Floor classrooms and labs were primarily used for Physical Science classes as well as those of Criminal Justice. Now that the Science Building C project has been completed, Physical Science no longer needs to occupy this space and this provides an opportunity to remodel the area for more efficient student centered use and convert two existing Physics labs into Forensics labs for the Administration of Justice Studies program. This project will remodel approximately 7,316 square feet of building and will include five classrooms, a relocated faculty suite and two forensics labs with sinks and fume hoods. By eliminating the various science closets, prep room and offices, the college will net three additional classrooms in the building. To accommodate these new spaces, some walls will be removed/relocated, plumbing and mechanical systems will be modified and/or added, , and new classrooms will be equipped with specified technology needed by the AJS program.

VI. Describe Any Alternatives That Were Considered In Lieu of New Construction or Significant Remodeling

Last year, the College relocated the Legal Studies department from Phoenix College Downtown to the E Building Second Floor and built an electronic courtroom, jury room and other ancillary areas to support it as part of the AJS program already located in E Building. The two original physics labs are already in place, so converting them into forensics labs is much more cost effective than constructing new labs elsewhere on campus. E building is the most logical and economical place for this program, so no other alternatives were considered.

VII. Recommended Project Delivery Method and Process The E Building First Floor remodel will be constructed using Job Order Contracting delivery method. Design services will be obtained through the District’s on-call annual services consultants.



VIII. Estimated Project Schedule Select Consultant and Contractor March 2018 Design & Construction Documents May 2018 Bidding/GMP Pricing August 2018 Construction September 2018 Probable Occupancy January 2019

IX. Estimated Total Project Budget

Consultants 61,960 Construction 434,457 Technology (voice and data, A/V) 125,000 Miscellaneous, including contingencies 84,448 Total Project Budget $705,865 Total Project Cost $705,865 Total Project Cost per GSF $ 96/sf Direct Construction Cost $ 454,457 Direct Construction Cost per GSF $ 62/gsf

Funding Sources

College Operating Funds 251,408 Proposition 301 Funds 454,457 Total Project Budget $705,865

X. Project Data

A. Project Description, including the compliance/impact on the Master Facilities Plan for the campus/site.

Since the 2004 G.O. Bond projects are completed, there is currently no campus master plan in place, however one is under development.

B. Proposed Gross Square Footage by Use

TOTAL PROPOSED SQUARE FEET: +/-10,000 sf GSF by Use: Faculty Services: 2,300 Classrooms: 5,000 (with the balance in circulation, restrooms, janitorial, mechanical/electrical rooms and other support spaces)



C. Academic/administrative programs to be housed in the new space

1. Administration of Justice Studies (AJS)

D. Amount of space (gsf) and utilization of space by program

Space or Persons by Program (as listed above) C.1 Current

Space (gsf) 3000 Students (headcount or FTSE) 53 Faculty (persons or FTE) 5/17 Administration (persons or FTE) 0 Projected Space with this project (gsf) 7316 Students (headcount or FTSE) 658 Faculty (persons or FTE) 5/17 Administration (persons or FTE) 0

XI. OTHER APPICABLE SCOPE OR ADDITIONAL WORK (categories not listed above):

(number of parking spaces, including in a parking garage, additional cooling capacity for a utility project, etc.)

None

XII. VACATED SPACE: None XIII. DOES THIS PROJECT ADDRESS FIRE, LIFE SAFETY OR MAINTENANCE ISSUES IN AN

EXISTING FACILITY? Yes, installation of new fire alarm system. XIV. IS THIS PROJECT DESIGNED TO CORRECT CURRENT DEFICIENCIES IN THE EXISTING

FACILITY? Yes, upgraded ventilation system.

XV. DOES THIS PROJECT INCLUDE ANY PROPOSED SHELL (UNFINISHED) SPACE? No

Funding

Source Prop 301 $454,457

Account Information $454,457 PCC01-PCMAINCA-320-801700-DSTWD-00000948-GOAL1-CONST

fpdexternal$/CDAC & Gov Board/Gov Board/PC.E Bldg Remodel for Admin Soc Justice JOC award

CONSENT AGENDA

ACTION ITEM



9.6 Job Order Contracting Purchase Order

for the E Building Remodel for

Administrative Justice Studies at

Phoenix College

Mr. Elliott Hibbs

Dr. Larry Johnson Jr.

Recommendation

It is recommended that the Governing Board approve a purchase order in the amount of

$454,457.00 to

SD Crane Builders

for the remodeling and renovation of the Administrative Justice Studies area in E Building at

Phoenix College.

Justification

The Capital Development Advisory Council reviewed this item at its September 18, 2018 meeting

and recommended that it be submitted for Governing Board action.

This project will remodel or renovate approximately 7,316 square feet of building, including five

classrooms, a relocated faculty suite and two forensics labs with sinks and fume hoods. By

eliminating science closets, offices and a prep room, the College will create three additional

classrooms in the building. To accommodate these new spaces, walls will be removed/relocated,

and plumbing and mechanical systems will be modified, new classrooms will be equipped with

updated technology that is needed by the AJS program. Additionally, another approximately 3,500

square feet of flooring will be replaced in the adjacent public areas.

S.D. Crane Builders has submitted a cost proposal in the amount of $454,457.00 for remodeling

of this space, under their existing Job Order Construction (JOC) agreement with the District.

Funding will be provided from Prop 301, from the Total Project Budget of $705,865.

Funding

Source CGCC Capital $359,779.53

Account Information CGC08-57275-CGMAINCA-710-802400-OP/PLNTMNT-

DSTWD-0916-Central Plant-CONST

fpdexternal$/CDAC & Gov Board/Gov Board/CGCC.Chiller Pre-Purchase

CONSENT AGENDA

ACTION ITEM



9.7 Chiller Replacement at

Chandler-Gilbert Community College

Pecos Campus

Mr. Elliott Hibbs

Dr. Greg Peterson

Recommendation

It is recommended that the Governing Board approve a purchase order an amount not to exceed

Three Hundred Eighty-five Thousand and no/100ths Dollars ($385,000.00) to

Johnson Controls, Inc.

for the purchase and installation of new chiller at Chandler-Gilbert Community College Pecos

Campus.

Justification

The Capital Development Advisory Council reviewed this item at its September 18, 2018

meeting and recommended that it be submitted for Governing Board action.

Chandler-Gilbert Community College has been working with GLHN Architects and Engineers

to inspect and analyze the central plant operation at its Pecos Campus. The study’s

recommendation is to modernize the central plant by retiring one of two twenty-one year old

700 ton chillers, and replacing it with a 1,000 ton high efficiency variable flow chiller, which

is estimated to save approximately $33,000 in annual operating cost at today’s electrical rates.

Related to this work, central plant piping and pumping will be modified, four existing pumps

will be removed, and plant controls will be upgraded. This work will ensure the central plant

will have adequate redundancy and additional capacity for both warmer outdoor temperatures

as well as future campus growth.

The estimated cost to purchase and install a new York chiller from Johnson Controls, Inc. (JCI)

is not to exceed $385,000. Pricing is obtained through the U.S. General Services

Administration (GSA)/Schedule 84 (Contract # GS-07F-2723C) which has been reviewed and

accepted by Purchasing for Maricopa’s use. Approvals and a separate contract for the balance

of the construction will be submitted at a future date.

Funding will be provided from Plant Funds, from the existing CGCC Capital Total Project

Budget of $828,400.

Funding

Source Prop 301 $300,000 and MCC Capital $196,905

Account Information $300,000 MCC04-571XX-MCMAINCA-320-800075-DSTWD-00000942-GOAL1-

CONST

$196,905 MCC04-571XX-MCMAINCA-710-802255-DSTWD-00001078-

Bldg51Greenhouse-CONST

fpdexternal$/CDAC & Gov Board/Gov Board/MCC.Greenhouse Replacement JOC PO

CONSENT AGENDA

ACTION ITEM



9.8 Job Order Contract Purchase Order to

Sun Valley Builders to

Replace the Land Lab Greenhouse at

Mesa Community College

Mr. Elliott Hibbs

Dr. Richard Haney

Recommendation

It is recommended that the Governing Board approve a purchase order in the amount of Four

Hundred Ninety-Six Thousand Nine Hundred Five and no/100ths Dollars ($496,905.00) to

Sun Valley Builders

to replace the Land Lab Greenhouse at Mesa Community College, Southern and Dobson

campus.

Justification

The Capital Development Advisory Council reviewed this item at its September 18, 2018

meeting and recommended that it be submitted for Governing Board action.

The existing thirty year old, 1,800 square foot greenhouse lacks a concrete floor suitable for

an instructional situation. Even with recent repairs, the greenhouse has surpassed its functional

lifespan. It’s become impossible to maintain temperatures and light levels to properly grow

high quality plants, which impacts instruction and learning. The current structure also is used

beyond capacity to serve ten classes, and is restricting the programs that can be taught.

The proposed new greenhouse is 5,400 square feet, will have a concrete slab, provide a

computer-controlled system, quality temperatures and proper light levels. This new structure

also will allow MCC’s Urban Horticulture and Sustainable Agriculture program to integrate

with University of Arizona’s Controlled Environment Agriculture program, resulting in

expanded educational opportunities.

The greenhouse will be designed, fabricated, shipped to the college, and installed through a

job order contracting purchase order, Sun Valley has submitted a cost of $496,905 for this

work, under a SAVE purchase agreement (SAVE #17-003) originated by the Buckeye Unified

School District, which is also available to the District.

Funding will be provided from the existing, multi-funded Total Project Budget of $496,905.

Funding Source

Account Information



Item Number Item Title Responsible Agents 9.9 GateWay Early College High School

Submission of Annual Financial Report to the Arizona Department of Education

for Fiscal Year 2017-2018

Mr. Elliott Hibbs Dr. Steven Gonzales

Recommendation It is recommended that the Governing Board approve the 2017-2018 Annual Financial Report for GateWay Early College High School for submission to the Arizona Department of Education Justification Arizona Revised Statutes require schools to prepare and submit an Annual Financial Report (AFR). The AFR presents condensed financial activity (i.e., beginning and ending balances, revenues and expenses, and budget to actual comparisons of expenses for the fiscal year) of the charter school for comparison purposes.

Annual Financial Report must be submitted on or before October 15, 2018.

COUNTY CTDS NUMBER 078647000

Education's website on

TOTAL EXPENSES BY PROJECT

1. Schoolwide (from page 2, line 32) $

2. Classroom Site Project (from page 2, line 33) $

Member at-Large

Charter School Official (Typed Name)

Charter School Official Signature

[email protected]

E-mail

Member

Member

Member

68,178

The annual financial report file(s) for FY 2018 uploaded to the Arizona Department of

described at left.

contain(s) the data for the annual financial report

2,066,046

Maricopa

E-mail

[email protected]

Dr. Steven Gonzales

FY 2018

Charter Name

d.b.a. (as applicable)

CHARTER SCHOOL Gateway Early College High School

STATE OF ARIZONA

CHARTER SCHOOL ANNUAL FINANCIAL REPORT

We, the Governing Board of the Charter School, hereby certify the Annual

Financial Report for Fiscal Year 2018

Secretary

President

Ms. Lisa Smith


Member at-Large

SIGNED TITLE


Rev. 8/18 FY 2018

Gateway Early College High School COUNTY CTDS NUMBER

REVENUE

1000 Local Sources ACTUAL

1. 1.

2. 2.

3. 3.

4. 4.

5. 5.

6. 1,545 6.

7. 7.

8. 8.

9. 1,545 9.

2000 Intermediate Sources

10. 10.

11. 11.

12. 12.

13. 0 13.

3000 State Sources

14. 1,897,941 14.

15. 15.

16. 154,552 16.

17. 17.

18. 168,105 18.

19. 2,220,598 19.

4000 Federal Sources

20. 20.

21. 133,990 21.

22. 22.

23. 4800 Federal Impact Aid 23.

24. 24.

25. 25.

26. 133,990 26.

27. 2,356,133 27.

1310 Tuition from Individuals

1320 Tuition from Other Arizona Schools or Districts

1700 School Activities

Subtotal (lines 14-18)

4100, 4300 Unrestricted/Restricted Received Directly from the Federal Government

2100 Unrestricted

Other Revenue from State Sources (specify)

4200, 4500 Unrestricted/Restricted Received from the Federal Government through the State

3900 Revenue for/on Behalf of the School

CHARTER SCHOOL

Other Revenue from Intermediate Sources (specify)

Rollover from prior years


3110 State Equalization Assistance

Other Revenue from Local Sources (specify)


3200 Restricted

TOTAL REVENUE FROM ALL SOURCES (lines 9, 13, 19, and 26)

4700 Revenue Received from the Federal Government through Other Intermediate Agencies


Other Revenue from Federal Sources (specify)


078647000

1410 Transportation Fees from Individuals

2200 Restricted

3130-3150 Other Unrestricted

Maricopa

1420 Transportation Fees from Other Arizona Schools or Districts

1500 Earnings on Investments

1600 Food Service (from Food Service AFR, line 2)

Rev. 8/18 FY 2018 Page 1 of 10

CHARTER SCHOOL COUNTY Maricopa CTDS NUMBER 078647000

Employee Purchased

Expenses Salaries Benefits Services Supplies Other Prior Year1000 Schoolwide Project 6100 6200 6300, 6400, 6500 6600 6800 Budget Actual Actual

100 Regular Education

1000 Instruction 1. 820,286 291,842 154,972 122,136 3,271 1.

2000 Support Services

2100 Students 2. 67,327 29,647 1,163 0 2.

2200 Instruction 3. 13,450 2,426 8,120 15,876 22,029 -27.93% 3.

2300 General Administration 4. 0 0 0 0.00% 4.

2400 School Administration 5. 326,682 105,472 3,800 5,400 1,210 397,144 442,564 408,416 8.36% 5.

2500 Central Services 6. 4,000 0 0 0.00% 6.

2600 Operation & Maintenance of Plant 7. 450 180 450 11,920 -96.22% 7.

2900 Other Support Services 8. 7,612 9,700 7,612 2,405 216.51% 8.

3000 Operation of Noninstructional Services 9. 1,694 6,500 1,694 17,079 -90.08% 9.

4000 Facilities Acquisition & Construction 10. 8,970 0 8,970 0 -- 10.

5000 Debt Service 11. 0 0 0 0.00% 11.

610 School-Sponsored Cocurricular Activities 12. 0 0 0 0.00% 12.

620 School-Sponsored Athletics 13. 0 0 0 0.00% 13.

630, 700, 800, 900 Other Programs 14. 0 0 0 0.00% 14.

Subtotal (lines 1-14) 15. 1,214,295 426,961 192,111 129,962 4,481 1,780,281 1,967,810 1,753,608 12.21% 15.

200 Special Education

1000 Instruction 16. 79,486 3,750 16.


2100 Students 17. 17.

2200 Instruction 18. 0 0 0 0.00% 18.


2400 School Administration 20. 0 0 0 0.00% 20.

2500 Central Services 21. 0 0 0 0.00% 21.

2600 Operation & Maintenance of Plant 22. 0 0 0 0.00% 22.

2900 Other Support Services 23. 0 0 0 0.00% 23.

3000 Operation of Noninstructional Services 24. 0 0 0 0.00% 24.

4000 Facilities Acquisition & Construction 25. 0 0 0 0.00% 25.

5000 Debt Service 26. 0 0 0 0.00% 26.

Subtotal (lines 16-26) 27. 0 0 79,486 3,750 0 73,500 83,236 83,007 0.28% 27.

400 Pupil Transportation 28. 15,000 20,000 15,000 15,000 0.00% 28.

530 Dropout Prevention Programs 29. 0 0 0 0.00% 29.

540 Joint Career & Technical Ed. & Vocational Ed. Center 30. 0 0 0 0.00% 30.

550 K-3 Reading 31. 0 0 0 0.00% 31.

Subtotal (lines 15 and 27-31) 32. 1,214,295 426,961 286,597 133,712 4,481 1,873,781 2,066,046 1,851,615 11.58% 32.

Classroom Site Project (from page 4, line 14) 33. 46,068 11,760 10,350 0 145,616 68,178 95,704 -28.76% 33.

Instructional Improvement Project (from page 5, line 5) 34. 9,000 0 61,234 -100.00% 34.

Structured English Immersion Project (from page 6, line 14) 35. 0 0 0 0 0 0 0 0 0.00% 35.

Compensatory Instruction Project (from page 6, line 28 ) 36. 0 0 0 0 0 0 0 0 0.00% 36.

Federal and State Projects (from page 9, line 32) 37. 175,909 133,990 118,018 13.53% 37. Total (lines 32-37) 38. 2,204,306 2,268,214 2,126,571 6.66% 38.

Gateway Early College High School

% Increase/

Decrease in

Actual

Totals

0.28%

0.00%

7.90%

8252.09%

1,290,584

1,175

83,007

000

1,392,507

98,137

73,500 83,236

1,283,819

70,818

Rev. 8/18 FY 2018 Page 2 of 10

CHARTER SCHOOL Gateway Early College High School COUNTY Maricopa CTDS NUMBER 078647000

Employee

Expenses Salaries Benefits

6100 6200 Budget Actual

Classroom Site Project 1011 - Base Salary


1000 Instruction 1. 15,145 5,534 1.

2100 Support Services - Students 2. 0 0 2.

2200 Support Services - Instruction 3. 0 0 3.

Program 100 Subtotal (lines 1-3) 4. 15,145 5,534 29,124 20,679 4.


1000 Instruction 5. 5.



Program 200 Subtotal (lines 5-7) 8. 0 0 0 0 8.

Other Programs (Specify) ____________________




Other Programs Subtotal (lines 9-11) 12. 0 0 0 0 12.

Total Expenses (lines 4, 8, and 12) 13. 15,145 5,534 29,124 20,679 13.

Classroom Site Project 1012 - Performance Pay


1000 Instruction 14. 16,985 5,126 14.















0 0

0

29,124

0

58,246

Totals

20,679

0

0

0

0

22,111

Rev. 8/18 FY 2018 Page 3 of 10

CHARTER SCHOOL COUNTY Maricopa CTDS NUMBER

Expenses Salaries Employee Benefits Supplies

6100 6200 6600 Budget Actual

Classroom Site Project 1013 - Other





Program 100 Subtotal (lines 1-3) 4. 0 0 0 0 0 0 4.






530 Dropout Prevention Programs

1000 Instruction 9.

Other Programs (Specify)

1000 Instruction 10. 13,938 1,100 10,350 10.

2100, 2200 Support Services - Students & Instruction 11. 0 0 11.

Other Programs Subtotal (lines 10-11) 12. 13,938 1,100 10,350 0 58,246 25,388 12.

Total Expenses (lines 4, 8, 9, and 12) 13. 13,938 1,100 10,350 0 58,246 25,388 13.

14. 46,068 11,760 10,350 0 145,616 68,178 14.

Classroom Site Project

1012 - Performance

1011 - Base Salary Pay 1013 - Other

Beginning Project Balance 15. 26,667 46,167 210,086 15.

Revenues

CSP Allocation 16. 28,679 57,357 57,357 16.

Interest Earned 17. 17.

Total Revenues (lines 16 and 17) 18. 28,679 57,357 57,357 18.

Total Available (lines 15 and 18) 19. 55,346 103,524 267,443 19.

Expenses (line 13 & p. 3, lines 13 & 26) 20. 20,679 22,111 25,388 20.

Ending Project Balance (line 19 minus line 20) 21. 34,667 81,413 242,055 21.

25,388

0

9.

0 0

Additional Classroom Site Project Information

Total Classroom Site Projects (line 13 & p. 3, lines 13 & 26)

0 0

58,246


Purchased Services

6300, 6400, 6500

Totals

078647000

0

Rev. 8/18 FY 2018 Page 4 of 10

CHARTER SCHOOL COUNTY CTDS NUMBER 078647000

Support

Expenses Instruction Services


Instructional Improvement Project 1020

Teacher Compensation Increases 1. 1.

Class Size Reduction 2. 0 0 2.

Dropout Prevention Programs 3. 0 0 3.

Instructional Improvement Programs 4. 0 0 9,000 0 4.

Total Inst. Imp. Expenses (lines 1-4, should equal line 9 below) 5. 0 0 9,000 0 5.

Additional Instructional Improvement Project Information Actual

Beginning Project Balance 6. 15,839 6.

Revenues 7. 11,159 7.

Total Available (lines 6 and 7) 8. 26,998 8.

Expenses (line 5 above) 9. 0 9.

Ending Project Balance (line 8 minus line 9) 10. 26,998 10.

0 0

Maricopa

Totals


Rev. 8/18 FY 2018 Page 5 of 10


Beginning Employee Purchased Ending

Revenues and Expenses Project Actual Salaries Benefits Services Supplies Other Project

Balance Revenues 6100 6200 6300, 6400, 6500 6600 6800 Budget Actual BalanceStructured English Immersion Project - 1071Revenues

3200 Restricted Revenue from State Sources 1. 1.

1500 Earnings on Investments 2. 2.

Total Revenues (lines 1 and 2) 3. 0 3.Expenses

260 Special Education-ELL Incremental Costs



2100 Students 5. 5.

2200 Instruction 6. 0 0 6.

2300 General Administration 7. 0 0 7.

2400 School Administration 8. 0 0 8.

2500 Central Services 9. 0 0 9.

2600 Operation & Maintenance of Plant 10. 0 0 10.

2900 Other Support Services 11. 0 0 11.

Program 260 Subtotal (lines 4-11) 12. 0 0 0 0 0 0 0 12.

430 Pupil Transportation-ELL Incremental Costs


2700 Student Transportation 13. 13.

Total (lines 12 and 13) 14. 0 0 0 0 0 0 0 0 0 0 14.

Compensatory Instruction Project - 1072Revenues




265 Special Education-ELL Compensatory Instruction



2100 Students 19. 19.

2200 Instruction 20. 0 0 20.







435 Pupil Trans.-ELL Compensatory Instruction



Total (lines 26 and 27) 28. 0 0 0 0 0 0 0 0 0 0 28.

0

Total Expenses

0

0

00

Gateway Early College High School Maricopa

0

0 0

0

0 0

0

Rev. 8/18 FY 2018 Page 6 of 10


SUPPLEMENTARY INFORMATION

July 1, 2017 June 30, 2018

A. CASH BALANCE $ 815,362 $ 647,643 F. 1. Number of Full-Time Equivalent Certified Teachers 6

2. Number of Full-Time Equivalent Noncertified Teachers 7

B. AUDIT SERVICES BUDGET ACTUAL 3. Number of Full-Time Equivalent Contract Teachers

1. Non-Federal 4. Number of Schools 1

2. Federal 5. Actual Days in Session 180

3. Total (lines 1 and 2) 0 0 6. Tuition Expense (except payments to other Arizona schools or districts) $

7. Tuition Expense (paid to other Arizona schools or districts) $ 103,290

C. CAPITAL ACQUISITIONS BUDGET ACTUAL 8. Textbooks (Function 1000, Object Code 6642) $ 18,826

1. 0191 Land and Land Improvements 0 0

2. 0192 Site Improvements 0 0

3. 0194 Buildings and Building Improvements 0 0 Certified Noncertified Contract

4. 0196 Equipment 0 0 G. TEACHER SALARIES Substitutes Substitutes Teachers

5. 0198 Construction in Progress 0 0 (Function 1000) (Object 6113) (Object 6153) (Object 6325)

6. Total Capital Acquisitions (lines 1-5) 0 0 1. Regular Education

2. Special Education

D. INVESTMENT IN CAPITAL ASSETS AS OF JUNE 30, 2018 3. Vocational Education

1. 0191 Land and Land Improvements $ 4. Other Programs

2. 0192 Site Improvements $ 5.

3. 0194 Buildings and Building Improvements $ 629,927

4. 0196 Equipment $ 5,974

5. 0198 Construction in Progress $

6. Total (lines 1-5) $ 635,901 H. FY 2018 ADDITIONAL TEACHER SALARY INCREASE (LAWS 2017, Ch. 305, §33)

1. Total FY 17 salary amount of eligible teachers that received 1.06% salary increase $ 603,073

E. CURRENT EXPENSES BY CATEGORY 2. Funding received to pay eligible teachers for the 1.06% salary increase in FY 18 $ 14,212

1. Classroom Instruction excluding Classroom Supplies $ 1,418,035 3. Actual amount paid to eligible teachers for the 1.06% salary increase in FY 18 $ 9,315

2. Classroom Supplies $ 125,886 4. Difference (line 2 minus line 3) $ 4,897

3. Administration $ 442,564

4. Support Services - Students $ 98,137

5. All Other Support Services and Operations $ 183,592

6. Total (lines 1-5) $ 2,268,214

$ 133,990

$ 2,134,224

Certified

Cocurr. Act., Athletics, &

Other (Program 600)


Noncertified

Teachers Teachers

8. Current Expenses from State and Local Projects, including

those projects intended to replace local tax revenues (e.g.,

most Impact Aid Projects)

(Object 6152)

477,608

7. Current Expenses from Federal Projects, excluding

those projects intended to replace local tax revenues

(e.g., most Impact Aid Projects)

(Object 6112)

542,726

Rev. 8/18 FY 2018 Page 7 of 10


SUPPLEMENTARY INFORMATION (Cont’d)

A. ENROLLMENT OF GIFTED PUPILS BY GRADE

Areas of Identification K 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL

1. Quantitative Reasoning 0 1.

2. Verbal Reasoning 0 2. 3. Non-Verbal Reasoning 0 3.

4. Total Duplicated Enrollment

(lines 1-3) 4.

C. SPECIAL EDUCATION PROGRAMS BY TYPEPROGRAM

200

BUDGET

PROGRAM

200

ACTUAL

Actual Expenses for all Gifted Programs: 1. 73,500 83,236 1.

K-8 $ 2. 0 2.

9-12 $ 3. ELL Incremental Costs 0 3. Total $ 0 4. ELL Compensatory Instruction 0 4.

5. Remedial Education 0 5.

6. Vocational and Technological Education 0 6.7. Career Education 0 7.

8. 73,500 83,236 8.


0 0 0 0 0 0 0

Gifted Education

Total (lines 1-7)

B. EXPENSES FOR GIFTED PUPILS

(ELEMENTARY & SECONDARY)

Total All Disability Classifications

0 0

GRADE

0 0 0 00

Rev. 8/18 FY 2018 Page 8 of 10


BEGINNING INDIRECT CAPITAL ENDING

BALANCE REVENUE COSTS REVERSIONS ACQUISITIONS BALANCE

FEDERAL PROJECTS ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ACTUAL ACTUAL ACTUAL

1100-1130 ESEA Title I - Helping Disadvantaged Children 1. 0 94,063 107,762 94,063 0 1.

1140-1150 ESEA Title II - Prof. Dev. And Technology 2. 0 1,329 11,128 1,329 0 2.

1160 ESEA Title IV - 21st Century Schools 3. 0 2,922 10,025 2,922 0 3.

1170-1180 ESEA Title V - Promote Informed Parent Choice 4. 0 0 0 4.

1190 ESEA Title III - Limited Eng. & Immigrant Students 5. 0 0 0 5.

1200 ESEA Title VII - Indian Education 6. 0 0 0 6.

1210 ESEA Title VI - Flexibility and Accountability 7. 0 0 0 7.

1220 IDEA, Part B 8. 0 35,676 46,994 35,676 0 8.

1230 Johnson-O'Malley 9. 0 0 0 9.

1240 Workforce Investment Act 10. 0 0 0 10.

1250 AEA - Adult Education 11. 0 0 0 11.

1260-1270 Vocational Education - Basic Grants 12. 0 0 0 12.

1280 ESEA Title X - Homeless Education 13. 0 0 0 13.

1290 Medicaid Reimbursement 14. 0 0 0 14.

1300 Charter School Implementation Project (Stimulus) 15. 0 0 0 15.

13__ Impact Aid 16. 0 0 0 16.

1310-1399 Other Federal Projects 17. 0 0 0 17.

Total Federal Projects (lines 1-17) 18. 0 133,990 0 0 175,909 133,990 0 0 18.

STATE PROJECTS

1400 Vocational Education 19. 0 0 0 19.

1410 Early Childhood Block Grant 20. 0 0 0 20.

1420 Extended School Year - Pupils with Disabilities 21. 0 0 0 21.

1425 Adult Basic Education 22. 0 0 0 22.

1430 Chemical Abuse Prevention Programs 23. 0 0 0 23.

1435 Academic Contests 24. 0 0 0 24.

1450 Gifted Education 25. 0 0 0 25.

1456 College Credit Exam Incentives 26. 0 0 26.

1457 Results-Based Funding 27. 0 0 27.

1460 Environmental Special Plate 28. 0 0 0 28.

1465 Charter School Stimulus Fund 29. 0 0 0 29.1470-1499 Other State Projects 30. 0 0 0 30.

Total State Projects (lines 19-30) 31. 0 0 0 0 0 0 0 31.

Total Federal and State Projects (lines 18 and 31) 32. 0 133,990 0 0 175,909 133,990 0 0 32.

FEDERAL AND STATE PROJECTS


EXPENSES

Rev. 8/18 FY 2018 Page 9 of 10

CHARTER SCHOOL Gateway Early College High School COUNTY CTDS NUMBER 078647000

Purchased Other

Employee Services Dues and 6800

Salaries Benefits 6300, 6400, Supplies Fees Miscellaneous (Excluding 6810, Property

Projects (1000-1999) 6100 6200 6500 6600 6810 6890 6850 and 6890) Disbursements

1000 Instruction 1. 866,354 303,602 247,730 135,862 3,271 1.


2100 Students 2. 149,601 61,905 1,163 5,231 2.

2200 Instruction 3. 14,348 2,857 3.

2300 General Administration 4. 4.

2400 School Administration 5. 326,682 105,472 3,800 5,400 1,210 5.

2500, 2900 Central Services, Other Support Services 6. 7,612 6.

2600 Operation & Maintenance of Plant 7. 450 7.

2700 Student Transportation 8. 15,000 8.

3000 Operation of Noninstructional Services

3100 Food Service Operations 9. 1,694 9.

3400 Bookstore Operations 10. 10.

4000 Facilities Acquisition & Construction 11. 8,970 11.

Total (lines 1-11) 12. 1,342,637 470,979 300,767 149,350 1,210 3,271 0 0 12.

All Expense Cash and Investments held at June 30, 2018

Object Codes 1.

(Excluding Property 2.

6700 and 6900) Disbursements 3.

1.

2.

3. Long-term and Short-term Debt

4. 1.

2.

3.

Property Disbursements by Type All Programs 0 4.

0 1.

0 2. 5.

0 3. 6.

0 4.

Utilities and Energy Detail (Only Function 2600)

Debt Service All Programs 1.

1. 2.

2.

Technology (All Functions)

1. Technology-related supplies & purchased services 1.

2. Technology-related hardware & software 2.

1. Program 700 - Adult/Continuing Education Programs

1. Sinking funds

2. Bond funds

3. Other funds, except for any employee retirement funds

Maricopa

Programs 100-600

ADDITIONAL INFORMATION FOR NATIONAL PUBLIC EDUCATION FINANCIAL SURVEY REPORTING

2. Long-term Debt issued during FY 2018

3. Long-term Debt retired during FY 2018

4. Long-term Debt Outstanding, June 30, 2018

1. 6410 Utility Services

2. 6621-6626 Energy

2. Program 800 - Community College Education Programs

3. Program 900 - Community Services Program

4. Function 3300 - Community Services Operations (all Programs)

1. Land and Land Improvements

2. Buildings

1. Long-term Debt Outstanding, July 1, 2017

3. Equipment

4. Construction

1. Interest 6850

2. Redemption of Principal

6. Short-term Debt Outstanding, June 30, 2018

5. Short-term Debt Outstanding, July 1, 2017

Rev. 8/18 FY 2018 Page 10 of 10

Funding Source

Account Information



Item Number Item Title Responsible Agents 9.10 Phoenix College Preparatory Academy

Submission of Annual Financial Report to the Arizona Department of Education

for Fiscal Year 2017-2018

Mr. Elliott Hibbs Dr. Larry Johnson Jr.

Recommendation It is recommended that the Governing Board approve the 2017-2018 Annual Financial Report for Phoenix College Preparatory Academy for submission to the Arizona Department of Education

Justification Arizona Revised Statutes require schools to prepare and submit an Annual Financial Report (AFR). The AFR presents condensed financial activity (i.e., beginning and ending balances, revenues and expenses, and budget to actual comparisons of expenses for the fiscal year) of the charter school for comparison purposes.

Annual Financial Report must be submitted on or before October 15, 2018.

COUNTY CTDS NUMBER 078743000

Education's website on

TOTAL EXPENSES BY PROJECT

1. Schoolwide (from page 2, line 32) $

2. Classroom Site Project (from page 2, line 33) $

Mr. Keith Brown


Member at-large

SIGNED TITLE


STATE OF ARIZONA

CHARTER SCHOOL ANNUAL FINANCIAL REPORT

We, the Governing Board of the Charter School, hereby certify the Annual

Financial Report for Fiscal Year 2018

Secretary

President

FY 2018

Charter Name

d.b.a. (as applicable)

CHARTER SCHOOL Phoenix College Preparatory Academy

57,935

The annual financial report file(s) for FY 2018 uploaded to the Arizona Department of

described at left.

contain(s) the data for the annual financial report

1,177,084

Maricopa

E-mail

[email protected]

Dr. Larry Johnson, Jr.

Member

Member

Member

Member at-large



[email protected]

E-mail

Rev. 8/18 FY 2018

mailto:[email protected]

mailto:[email protected]

Phoenix College Preparatory Academy COUNTY CTDS NUMBER

REVENUE

1000 Local Sources ACTUAL

1. 1.

2. 2.

3. 3.

4. 4.

5. 5.

6. 0 6.

7. 7.

8. 8.

9. 0 9.

2000 Intermediate Sources

10. 10.

11. 11.

12. 12.

13. 0 13.

3000 State Sources

14. 1,233,538 14.

15. 15.

16. 102,576 16.

17. 17.

18. 18.

19. 1,336,114 19.

4000 Federal Sources

20. 20.

21. 83,885 21.

22. 22.

23. 4800 Federal Impact Aid 23.

24. 24.

25. 25.

26. 83,885 26.

27. 1,419,999 27.

078743000

1410 Transportation Fees from Individuals

2200 Restricted

3130-3150 Other Unrestricted

Maricopa

1420 Transportation Fees from Other Arizona Schools or Districts

1500 Earnings on Investments

1600 Food Service (from Food Service AFR, line 2)

TOTAL REVENUE FROM ALL SOURCES (lines 9, 13, 19, and 26)

4700 Revenue Received from the Federal Government through Other Intermediate Agencies


Other Revenue from Federal Sources (specify)


4200, 4500 Unrestricted/Restricted Received from the Federal Government through the State


CHARTER SCHOOL

Other Revenue from Intermediate Sources (specify)


3110 State Equalization Assistance

Other Revenue from Local Sources (specify)


3200 Restricted

1310 Tuition from Individuals

1320 Tuition from Other Arizona Schools or Districts

1700 School Activities


4100, 4300 Unrestricted/Restricted Received Directly from the Federal Government

2100 Unrestricted

Other Revenue from State Sources (specify)

Rev. 8/18 FY 2018 Page 1 of 10


Employee Purchased

Expenses Salaries Benefits Services Supplies Other Prior Year1000 Schoolwide Project 6100 6200 6300, 6400, 6500 6600 6800 Budget Actual Actual


1000 Instruction 1. 376,511 117,570 12,567 189,269 3,973 1.


2100 Students 2. 72,283 11,709 4,866 2,866 2.

2200 Instruction 3. 10,835 4,000 10,835 48,451 -77.64% 3.


2400 School Administration 5. 156,655 52,601 8,158 2,947 210,668 220,361 210,913 4.48% 5.


2600 Operation & Maintenance of Plant 7. 7,674 1,469 2,951 20,220 12,094 12,918 -6.38% 7.

2900 Other Support Services 8. 55,043 11,874 3,728 72,500 70,645 0 -- 8.

3000 Operation of Noninstructional Services 9. 6,893 15,000 6,893 3,374 104.30% 9.

4000 Facilities Acquisition & Construction 10. 16,996 7,500 16,996 16,919 0.46% 10.

5000 Debt Service 11. 0 0 0 0.00% 11.

610 School-Sponsored Cocurricular Activities 12. 0 0 0 0.00% 12.

620 School-Sponsored Athletics 13. 0 0 0 0.00% 13.

630, 700, 800, 900 Other Programs 14. 0 0 0 0.00% 14.

Subtotal (lines 1-14) 15. 668,166 195,223 66,994 195,082 3,973 1,067,722 1,129,438 744,150 51.78% 15.


1000 Instruction 16. 19,921 6,245 1,000 16.


2100 Students 17. 17.

2200 Instruction 18. 0 0 0 0.00% 18.


2400 School Administration 20. 0 0 0 0.00% 20.


2600 Operation & Maintenance of Plant 22. 0 0 0 0.00% 22.

2900 Other Support Services 23. 0 0 0 0.00% 23.

3000 Operation of Noninstructional Services 24. 0 0 0 0.00% 24.

4000 Facilities Acquisition & Construction 25. 0 0 0 0.00% 25.

5000 Debt Service 26. 0 0 0 0.00% 26.

Subtotal (lines 16-26) 27. 19,921 6,245 1,000 0 0 44,122 27,166 17,165 58.26% 27.

400 Pupil Transportation 28. 20,480 60,000 20,480 30,720 -33.33% 28.

530 Dropout Prevention Programs 29. 0 0 0 0.00% 29.

540 Joint Career & Technical Ed. & Vocational Ed. Center 30. 0 0 0 0.00% 30.

550 K-3 Reading 31. 0 0 0 0.00% 31.

Subtotal (lines 15 and 27-31) 32. 688,087 201,468 88,474 195,082 3,973 1,171,844 1,177,084 792,035 48.62% 32.

Classroom Site Project (from page 4, line 14) 33. 46,571 11,364 0 0 94,740 57,935 13,940 315.60% 33.

Instructional Improvement Project (from page 5, line 5) 34. 3,500 1,280 0 -- 34.

Structured English Immersion Project (from page 6, line 14) 35. 0 0 0 0 0 0 0 0 0.00% 35.

Compensatory Instruction Project (from page 6, line 28 ) 36. 0 0 0 0 0 0 0 0 0.00% 36.

Federal and State Projects (from page 9, line 32) 37. 61,127 83,885 51,319 63.46% 37. Total (lines 32-37) 38. 1,331,211 1,320,184 857,294 53.99% 38.

000

699,890

91,724

44,122 27,166

689,834

48,000

Phoenix College Preparatory Academy

% Increase/

Decrease in

Actual

Totals

58.26%

0.00%

60.35%

507.81%

436,484

15,091

17,165

Rev. 8/18 FY 2018 Page 2 of 10

CHARTER SCHOOL Phoenix College Preparatory Academy COUNTY Maricopa CTDS NUMBER 078743000

Employee

Expenses Salaries Benefits


Classroom Site Project 1011 - Base Salary


1000 Instruction 1. 5,839 1,809 1.















Classroom Site Project 1012 - Performance Pay


1000 Instruction 14. 39,031 8,964 14.















18,948

0

37,896

Totals

7,648

0

0

0

0

47,995

0 0

0

Rev. 8/18 FY 2018 Page 3 of 10

CHARTER SCHOOL COUNTY Maricopa CTDS NUMBER

Expenses Salaries Employee Benefits Supplies

6100 6200 6600 Budget Actual

Classroom Site Project 1013 - Other


1000 Instruction 1. 1,701 591 1.



Program 100 Subtotal (lines 1-3) 4. 1,701 591 0 0 37,896 2,292 4.






530 Dropout Prevention Programs

1000 Instruction 9.

Other Programs (Specify)


2100, 2200 Support Services - Students & Instruction 11. 0 0 11.

Other Programs Subtotal (lines 10-11) 12. 0 0 0 0 0 0 12.

Total Expenses (lines 4, 8, 9, and 12) 13. 1,701 591 0 0 37,896 2,292 13.

14. 46,571 11,364 0 0 94,740 57,935 14.

Classroom Site Project

1012 - Performance

1011 - Base Salary Pay 1013 - Other

Beginning Project Balance 15. 28,823 62,945 45,328 15.

Revenues

CSP Allocation 16. 19,045 38,090 38,090 16.

Interest Earned 17. 17.

Total Revenues (lines 16 and 17) 18. 19,045 38,090 38,090 18.

Total Available (lines 15 and 18) 19. 47,868 101,035 83,418 19.

Expenses (line 13 & p. 3, lines 13 & 26) 20. 7,648 47,995 2,292 20.

Ending Project Balance (line 19 minus line 20) 21. 40,220 53,040 81,126 21.


Purchased Services

6300, 6400, 6500

Totals

078743000

37,896

0

2,292

9.

0 0

Additional Classroom Site Project Information

Total Classroom Site Projects (line 13 & p. 3, lines 13 & 26)

0 0

0

Rev. 8/18 FY 2018 Page 4 of 10


Support

Expenses Instruction Services


Instructional Improvement Project 1020

Teacher Compensation Increases 1. 1.

Class Size Reduction 2. 0 0 2.

Dropout Prevention Programs 3. 0 0 0 3.

Instructional Improvement Programs 4. 1,280 3,500 1,280 4.

Total Inst. Imp. Expenses (lines 1-4, should equal line 9 below) 5. 0 1,280 3,500 1,280 5.

Additional Instructional Improvement Project Information Actual

Beginning Project Balance 6. 9,410 6.

Revenues 7. 7,351 7.

Total Available (lines 6 and 7) 8. 16,761 8.

Expenses (line 5 above) 9. 1,280 9.

Ending Project Balance (line 8 minus line 9) 10. 15,481 10.

0 0

Maricopa

Totals


Rev. 8/18 FY 2018 Page 5 of 10


Beginning Employee Purchased Ending

Revenues and Expenses Project Actual Salaries Benefits Services Supplies Other Project

Balance Revenues 6100 6200 6300, 6400, 6500 6600 6800 Budget Actual BalanceStructured English Immersion Project - 1071Revenues




260 Special Education-ELL Incremental Costs



2100 Students 5. 5.

2200 Instruction 6. 0 0 6.







430 Pupil Transportation-ELL Incremental Costs



Total (lines 12 and 13) 14. 0 0 0 0 0 0 0 0 0 0 14.

Compensatory Instruction Project - 1072Revenues




265 Special Education-ELL Compensatory Instruction



2100 Students 19. 19.

2200 Instruction 20. 0 0 20.







435 Pupil Trans.-ELL Compensatory Instruction



Total (lines 26 and 27) 28. 0 0 0 0 0 0 0 0 0 0 28.

0

0 0

Phoenix College Preparatory Academy Maricopa

0

0 0

0 0

Total Expenses

0

0

00

Rev. 8/18 FY 2018 Page 6 of 10


SUPPLEMENTARY INFORMATION

July 1, 2017 June 30, 2018

A. CASH BALANCE $ 411,665 $ 427,595 F. 1. Number of Full-Time Equivalent Certified Teachers 7

2. Number of Full-Time Equivalent Noncertified Teachers 2

B. AUDIT SERVICES BUDGET ACTUAL 3. Number of Full-Time Equivalent Contract Teachers

1. Non-Federal 4. Number of Schools 1

2. Federal 5. Actual Days in Session 180

3. Total (lines 1 and 2) 0 0 6. Tuition Expense (except payments to other Arizona schools or districts) $

7. Tuition Expense (paid to other Arizona schools or districts) $ 0

C. CAPITAL ACQUISITIONS BUDGET ACTUAL 8. Textbooks (Function 1000, Object Code 6642) $ 20,791

1. 0191 Land and Land Improvements 0 0

2. 0192 Site Improvements 0 0

3. 0194 Buildings and Building Improvements 67,000 16,996 Certified Noncertified Contract

4. 0196 Equipment 0 0 G. TEACHER SALARIES Substitutes Substitutes Teachers

5. 0198 Construction in Progress 0 0 (Function 1000) (Object 6113) (Object 6153) (Object 6325)

6. Total Capital Acquisitions (lines 1-5) 67,000 16,996 1. Regular Education

2. Special Education

D. INVESTMENT IN CAPITAL ASSETS AS OF JUNE 30, 2018 3. Vocational Education

1. 0191 Land and Land Improvements $ 4. Other Programs

2. 0192 Site Improvements $ 73,471 5.

3. 0194 Buildings and Building Improvements $ 63,055

4. 0196 Equipment $

5. 0198 Construction in Progress $

6. Total (lines 1-5) $ 136,526 H. FY 2018 ADDITIONAL TEACHER SALARY INCREASE (LAWS 2017, Ch. 305, §33)

1. Total FY 17 salary amount of eligible teachers that received 1.06% salary increase $ 346,303

E. CURRENT EXPENSES BY CATEGORY 2. Funding received to pay eligible teachers for the 1.06% salary increase in FY 18 $ 6,759

1. Classroom Instruction excluding Classroom Supplies $ 679,607 3. Actual amount paid to eligible teachers for the 1.06% salary increase in FY 18 $ 3,671

2. Classroom Supplies $ 189,269 4. Difference (line 2 minus line 3) $ 3,088

3. Administration $ 220,361

4. Support Services - Students $ 91,724

5. All Other Support Services and Operations $ 139,223

6. Total (lines 1-5) $ 1,320,184

$ 83,885

$ 1,236,299

7. Current Expenses from Federal Projects, excluding

those projects intended to replace local tax revenues

(e.g., most Impact Aid Projects)

(Object 6112)

22,709

8. Current Expenses from State and Local Projects, including

those projects intended to replace local tax revenues (e.g.,

most Impact Aid Projects)

(Object 6152)

391,941

26,166

Certified

Cocurr. Act., Athletics, &

Other (Program 600)


Noncertified

Teachers Teachers

Rev. 8/18 FY 2018 Page 7 of 10


SUPPLEMENTARY INFORMATION (Cont’d)

A. ENROLLMENT OF GIFTED PUPILS BY GRADE

Areas of Identification K 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL

1. Quantitative Reasoning 0 1.

2. Verbal Reasoning 0 2. 3. Non-Verbal Reasoning 0 3.

4. Total Duplicated Enrollment

(lines 1-3) 4.

C. SPECIAL EDUCATION PROGRAMS BY TYPEPROGRAM

200

BUDGET

PROGRAM

200

ACTUAL

Actual Expenses for all Gifted Programs: 1. 44,122 27,166 1.

K-8 $ 2. 0 2.

9-12 $ 3. ELL Incremental Costs 0 3. Total $ 0 4. ELL Compensatory Instruction 0 4.

5. Remedial Education 0 5.

6. Vocational and Technological Education 0 6.7. Career Education 0 7.

8. 44,122 27,166 8.

0 0

GRADE

0 0 0 00 0

Gifted Education

Total (lines 1-7)

B. EXPENSES FOR GIFTED PUPILS

(ELEMENTARY & SECONDARY)

Total All Disability Classifications


0 0 0 0 0 0

Rev. 8/18 FY 2018 Page 8 of 10


BEGINNING INDIRECT CAPITAL ENDING

BALANCE REVENUE COSTS REVERSIONS ACQUISITIONS BALANCE

FEDERAL PROJECTS ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ACTUAL ACTUAL ACTUAL

1100-1130 ESEA Title I - Helping Disadvantaged Children 1. 0 57,994 58,803 57,994 0 1.

1140-1150 ESEA Title II - Prof. Dev. And Technology 2. 0 5,246 6,126 5,246 0 2.

1160 ESEA Title IV - 21st Century Schools 3. 0 7,948 10,025 7,948 0 3.

1170-1180 ESEA Title V - Promote Informed Parent Choice 4. 0 0 0 4.

1190 ESEA Title III - Limited Eng. & Immigrant Students 5. 0 0 0 5.

1200 ESEA Title VII - Indian Education 6. 0 0 0 6.

1210 ESEA Title VI - Flexibility and Accountability 7. 0 0 0 7.

1220 IDEA, Part B 8. 0 12,697 23,866 12,697 0 8.

1230 Johnson-O'Malley 9. 0 0 0 9.

1240 Workforce Investment Act 10. 0 0 0 10.

1250 AEA - Adult Education 11. 0 0 0 11.

1260-1270 Vocational Education - Basic Grants 12. 0 0 0 12.

1280 ESEA Title X - Homeless Education 13. 0 0 0 13.

1290 Medicaid Reimbursement 14. 0 0 0 14.

1300 Charter School Implementation Project (Stimulus) 15. 0 0 0 15.

13__ Impact Aid 16. 0 0 0 16.

1310-1399 Other Federal Projects 17. 0 0 0 17.

Total Federal Projects (lines 1-17) 18. 0 83,885 0 0 98,820 83,885 0 0 18.

STATE PROJECTS

1400 Vocational Education 19. 0 0 0 19.

1410 Early Childhood Block Grant 20. 0 0 0 20.

1420 Extended School Year - Pupils with Disabilities 21. 0 0 0 21.

1425 Adult Basic Education 22. 0 0 0 22.

1430 Chemical Abuse Prevention Programs 23. 0 0 0 23.

1435 Academic Contests 24. 0 0 0 24.

1450 Gifted Education 25. 0 0 0 25.

1456 College Credit Exam Incentives 26. 0 0 26.

1457 Results-Based Funding 27. 0 0 27.

1460 Environmental Special Plate 28. 0 0 0 28.

1465 Charter School Stimulus Fund 29. 0 0 0 29.1470-1499 Other State Projects 30. 0 0 0 30.

Total State Projects (lines 19-30) 31. 0 0 0 0 0 0 0 31.

Total Federal and State Projects (lines 18 and 31) 32. 0 83,885 0 0 98,820 83,885 0 0 32.

FEDERAL AND STATE PROJECTS


EXPENSES

Rev. 8/18 FY 2018 Page 9 of 10

CHARTER SCHOOL Phoenix College Preparatory Academy COUNTY CTDS NUMBER 078743000

Purchased Other

Employee Services Dues and 6800

Salaries Benefits 6300, 6400, Supplies Fees Miscellaneous (Excluding 6810, Property

Projects (1000-1999) 6100 6200 6500 6600 6810 6890 6850 and 6890) Disbursements

1000 Instruction 1. 466,770 143,010 24,516 195,369 2,775 1,198 1.


2100 Students 2. 72,283 11,709 34,858 2,866 567 2.

2200 Instruction 3. 12,115 825 3.

2300 General Administration 4. 4.

2400 School Administration 5. 156,655 52,601 8,158 6,801 5.

2500, 2900 Central Services, Other Support Services 6. 55,043 11,874 3,728 6.

2600 Operation & Maintenance of Plant 7. 7,674 1,469 2,951 7.

2700 Student Transportation 8. 20,480 8.

3000 Operation of Noninstructional Services

3100 Food Service Operations 9. 6,893 9.

3400 Bookstore Operations 10. 10.

4000 Facilities Acquisition & Construction 11. 16,996 11.

Total (lines 1-11) 12. 758,425 220,663 130,695 205,861 3,342 1,198 0 0 12.

All Expense Cash and Investments held at June 30, 2018

Object Codes 1.

(Excluding Property 2.

6700 and 6900) Disbursements 3.

1.

2.

3. Long-term and Short-term Debt

4. 1.

2.

3.

Property Disbursements by Type All Programs 0 4.

0 1.

16,996 2. 5.

0 3. 6.

0 4.

Utilities and Energy Detail (Only Function 2600)

Debt Service All Programs 1.

1. 2.

2.

Technology (All Functions)

1. Technology-related supplies & purchased services 1.

2. Technology-related hardware & software 2.

3. Equipment

4. Construction

1. Interest 6850

2. Redemption of Principal

6. Short-term Debt Outstanding, June 30, 2018

5. Short-term Debt Outstanding, July 1, 2017

3. Long-term Debt retired during FY 2018

4. Long-term Debt Outstanding, June 30, 2018

1. 6410 Utility Services

2. 6621-6626 Energy

2. Program 800 - Community College Education Programs

3. Program 900 - Community Services Program

4. Function 3300 - Community Services Operations (all Programs)

1. Land and Land Improvements

2. Buildings

1. Long-term Debt Outstanding, July 1, 2017

2. Long-term Debt issued during FY 2018

1. Program 700 - Adult/Continuing Education Programs

1. Sinking funds

2. Bond funds

3. Other funds, except for any employee retirement funds

Maricopa

Programs 100-600

ADDITIONAL INFORMATION FOR NATIONAL PUBLIC EDUCATION FINANCIAL SURVEY REPORTING

Rev. 8/18 FY 2018 Page 10 of 10

Funding Source

Account Information

INFORMATION ITEM

Governing Board Agenda Meeting Date September 25, 2018_

Item Number Item Title Responsible Agents 10.1 EMPLOYMENT & SEPARATIONS

Mr. Elliott Hibbs

Recommendation In accordance with employee group policies, the following personnel actions were approved. Budget approvals have been granted and are on file for the recommended personnel actions in this item (July 24 – Aug 31, 2018)

MCCCD Hires - July 24, 2018 - August 29, 2018

Location Name Job Title FTE Annual Rt Start Date New /Replacement

DO MAIN Milczarek,Ryan Network and Systems Admr 1.00 $67,250.00 7/24/2018 Replacement

DO MAIN Ceo,Regina M. Student Services Specialist 1.00 $41,600.00 7/30/2018 Replacement

DO MAIN Larson,Monica Fiscal Technician Senior 1.00 $45,136.00 7/30/2018 Replacement

DO MAIN Lyles,Norrita Fiscal Technician Senior 1.00 $40,913.60 7/30/2018 Replacement

DO MAIN Kohlbecker,Mitchell Information Technology Mgr 1.00 $112,119.28 8/6/2018 Replacement

DO MAIN Hobbs,Julian Business Systems Analyst Sr 1.00 $86,796.88 7/30/2018 Replacement

EMC Higa,Lisa S. English 1.00 $63,755.00 8/10/2018 Replacement

EMC Wager,Erica E. Psychology 1.00 $55,035.00 8/10/2018 Replacement

EMC Anderson,Versha J Communication 1.00 $70,803.00 8/10/2018 Replacement

EMC Posta,Filippo Mathematics 1.00 $80,232.00 8/10/2018 Replacement

EMC Hengesbach,Jeffrey T Physics 1.00 $83,111.00 8/10/2018 Replacement

EMC Cantu,Elizabeth Angelica Communication 1.00 $77,089.00 8/10/2018 Replacement

GCC MAIN Drumtra,Derek E. Health P E Recreation 1.00 $73,185.00 8/10/2018 Replacement

GCC MAIN Ayala,Derek Michael Philosophy Religious Studies 1.00 $51,183.00 8/10/2018 Replacement

GCC MAIN Cojanu,Gabriela M. Management 1.00 $80,740.00 8/10/2018 Replacement

GCC MAIN Willeman,Mari N. Psychology 0.00 $58,231.00 8/10/2018 Replacement

GCC MAIN Dollar,Todd Psychology 1.00 $70,803.00 8/10/2018 Replacement

GCC MAIN Yamak,Didem Engineering 1.00 $67,660.00 8/10/2018 Replacement

GCC MAIN Ferruccio,Andrew Maintenance Ops Tech 1.00 $30,347.20 8/6/2018 Replacement

GCC MAIN Weatherly,Gina L. Child Family Studies 1.00 $77,185.00 8/10/2018 Replacement

GCC MAIN Weber,Matthew Mathematics 1.00 $74,751.00 8/10/2018 Replacement

GCC MAIN Alvarez,Maria Lucrecia Biology 1.00 $73,946.00 8/10/2018 Replacement

GCC MAIN Hopson,Erika L. Physical Education 1.00 $73,185.00 8/10/2018 Replacement

GCC MAIN Witzke,Jackie M. English 1.00 $67,311.00 8/10/2018 Replacement

GWC Soria,Sherrie K. Dean 1.00 $100,000.00 7/24/2018 Replacement

GWC Horne,Stephen Instructor Senior 1.00 $60,000.00 8/22/2018 Replacement

GWC Leaf,Julia N Clinical Nursing 1.00 $44,897.00 8/10/2018 Replacement

GWC Soria,Sherrie K. Dean 1.00 $100,000.00 8/11/2018 Replacement

GWC Smith,Thomas S. Administrative Specialist 1.00 $34,590.40 7/30/2018 Replacement

MCC SD Spector,Kenneth O. Administrative Specialist 1.00 $33,446.40 7/28/2018 Replacement

MCC SD Bogner,Michael J. Computer Information Systems 1.00 $73,333.00 8/10/2018 Replacement

MCC SD Rodriguez,Nadine R. Journalism 1.00 $77,629.00 8/10/2018 Replacement

MCC SD Wilson,Stacy A. English 1.00 $74,073.00 8/10/2018 Replacement

MCC SD Casey,Curtis Cleve Welding 1.00 $73,185.00 8/10/2018 Replacement

MCC SD Elson Jr,Timothy J. Nursing 1.00 $57,469.00 8/10/2018 Replacement

MCC SD Johnson,Harvey D Electronics Electromechanical 1.00 $73,185.00 8/10/2018 Replacement

MCC SD Windman,Todd O. Chemistry 1.00 $77,089.00 8/10/2018 Replacement



MCC SD Haleem,Dilshad Computer Science 1.00 $57,469.00 8/10/2018 Replacement

MCC SD Brown,Daniel Alan Mathematics 1.00 $60,612.00 8/10/2018 Replacement

PC Franke,Angela J. Athletic Head Coach 1.00 $51,924.42 7/28/2018 Replacement

PC French,Rose Marie Music 1.00 $86,519.00 8/10/2018 Replacement

PC Spevacek,Anton Information Technology Dir 1.00 $110,000.00 8/11/2018 Replacement

PC Lafferty,Leslie Clinical Nursing 1.00 $60,612.00 8/10/2018 Replacement

PC Welborn,Ty History 1.00 $86,519.00 8/10/2018 Replacement

PC Berry,Tynisa Clinical Nursing 1.00 $48,040.00 8/10/2018 Replacement

PC Aragon,Alfonso Groundskeeper 1.00 $32,947.20 8/11/2018 Replacement

PC Gutierrez,Raul Groundskeeper 1.00 $30,000.00 8/11/2018 Replacement

PC Serrano,Jose Manuel Groundskeeper 1.00 $31,470.40 8/11/2018 Replacement

PC Robbins,Joanna English 1.00 $54,326.00 8/10/2018 Replacement

PC Provenzano,Mia K. Athletic Trainer Head 1.00 $45,345.78 8/4/2018 Replacement

PC Sims,Rachel A. English 1.00 $44,897.00 8/10/2018 Replacement

PC Myers,Julie A. Communication 1.00 $44,897.00 8/10/2018 Replacement

CGCC Crocco,Juliet Marie Office Assistant 0.49 $29,993.60 8/20/2018 Replacement

CGCC Marsee,Michele English 1.00 $86,519.00 8/10/2018 Replacement

CGCC Welch,Rochelle Human Resources Specialist 1.00 $47,590.40 7/30/2018 Replacement

CGCC Collins,Diana Clinical Nursing 1.00 $75,756.00 8/22/2018 Replacement

CGCC Sullivan,Ryan Ray Photography 1.00 $60,612.00 8/10/2018 Replacement

CGCC Roberts,Adam D. Music 1.00 $73,185.00 8/10/2018 Replacement

CGCC Jacquin,Gregg A. Admin of Justice 1.00 $44,897.00 8/10/2018 Replacement

CGCC King,Chantal Elizabeth Athletic Trainer 1.00 $37,980.80 8/10/2018 Replacement

CGCC Bourke,Katrina Wellness Fitness Supervisor 1.00 $76,644.33 7/30/2018 Replacement

CGCC Fields,Gregory Dale English 1.00 $55,448.00 8/10/2018 Replacement

CGCC Fitzwater,Tom Lee Instructional Svc Coord 1.00 $45,739.20 8/23/2018 Replacement

CGCC Cala,Jacqueline Marie Biology 1.00 $49,521.00 8/10/2018 Replacement

CGCC Ruschak,Lisa Marie Admin of Justice 1.00 $44,897.00 8/10/2018 Replacement

PVCMAIN Southerly,Kaitlin Maureen English 1.00 $70,803.00 8/10/2018 Replacement

PVCMAIN Kremer,Ilse Yvonne Biology 1.00 $44,897.00 8/10/2018 Replacement

PVCMAIN Romo,Alexis Administrative Specialist Sr 0.75 $28,142.40 8/10/2018 Replacement

PVCMAIN Gorman,Jennifer V Clinical Nursing 1.00 $60,612.00 8/10/2018 Replacement

PVCMAIN DeVries,Robert C Athletic Head Coach 1.00 $48,250.00 8/27/2018 Replacement

RSC Davidov,Lily Accounting 1.00 $86,519.00 8/10/2018 Replacement

RSC Castillo,Kevin F Student Services Tech 1.00 $32,697.60 7/30/2018 Replacement

RSC Garza Lopez,David Police Officer 1.00 $70,408.00 8/25/2018 Replacement

RSC Kroman,Ivonne Instructional Svc Coord Senior 1.00 $72,604.72 8/13/2018 Replacement



RSC Tjonn,Sherrie L. Instructional Svc Coord Senior 1.00 $59,961.15 8/20/2018 Replacement

RSC Barrio,James Tech Support Specialist 1.00 $38,667.20 8/27/2018 Replacement

RSC Yarbrough,Justin L. Instructional Svc Specialist 1.00 $36,358.40 8/13/2018 Replacement

SCC Koch,Drew Student Services Specialist 1.00 $44,990.40 8/29/2018 Replacement

SMC Pringle Rivers,Andrea E. English Composition 1.00 $74,962.00 8/10/2018 Replacement

SMC Pike,Alice Human Resources Analyst Senior 1.00 $61,000.00 8/6/2018 Replacement

80 Total Hires for August 2018

MCCCD Separations - June 17, 2018 - August 17, 2018

Name Location Job Title Last Date Worked Action

Woodward-Roth,Richard James Edward DO EMRD PT Project Manager Senior 8/17/2018 Separation

Maybury,Jacob DO MAIN Fiscal Technician Senior 8/17/2018 Separation

Kater,Susan T. DO MAIN Associate Vice Chancellor 7/31/2018 Retirement

Butchart,Travis DO MAIN Human Resources Supervisor 7/23/2018 Separation

Cedillo,Jacqueline DO MAIN Fiscal Specialist Senior 7/26/2018 Separation

Merkle,Wendi H EMC Student Services Specialist 8/2/2018 Separation

Jaskie,Kristen P. GCC MAIN Computer Science 7/31/2018 Separation

Rogers,James A. GWC Student Services Analyst Sr *6/29/2017 Retirement

Harmann,Maria L. GWC Clinical Nursing 8/8/2018 Retirement

Jackson,Nicole GWC Administrative Specialist Sr 8/1/2018 Separation

Osgood,Christine M. MCC SD Child Family Studies 8/9/2018 Retirement

Collins,Alicia E. MCC SD Mathematics 8/6/2018 Separation

Chavez,Angela MCC SD Student Services Manager 8/1/2018 Retirement

Nevarez,Megan L. MCC SD Administrative Specialist Sr 8/16/2018 Separation

Martinez,David G MCC SD Planning Research Analyst 8/8/2018 Separation

Parulski,Jeffrey MCC SD Instructional Svc Coord *6/17/2018 Separation

McDaniel Jr,Billy Gene PC Fire Science EMT 8/10/2018 Separation

Ezell,Samantha PC Athletic Director 7/16/2018 Separation

Schuab,Leandro Soares PVCMAIN Learning Technician Senior 7/26/2018 Separation

Croteau,Brenda L. Pecos Property Materialss Spec Supv 8/3/2018 Retirement

Kutzke,Leon R. Pecos Admin of Justice 8/3/2018 Retirement

Gomez-Garcia,Yocelyn Pecos Student Services Specialist 8/2/2018 Separation

Chavez,Magali Pecos Learning Technician Senior 8/2/2018 Separation

Canty,Carolyn Elaine RSC Student Services Specialist Sr 7/30/2018 Separation

Cieplinski,Darlene K. RSC Administrative Specialist 8/9/2018 Retirement

Bustamante,Cristobal A. RSC College President 8/3/2018 Retirement

Gehler,Jan L. SCC College President 8/2/2018 Retirement

Ward,Kathy A. SCC Nursing 8/11/2018 Retirement

Little Crow,Michael SCC Mathematics 8/3/2018 Retirement

Nunley,Denise M. SCC Mathematics 8/5/2018 Separation

Hoeg,Darlene M. SCC Administrative Specialist Sr 8/10/2018 Retirement

McGhee,Allison Marie SCC Administrative Specialist 8/6/2018 Separation

Hitchcock,Jeremy Randall SCC Public Safety Assistant 7/26/2018 Separation

Ortiz Bilbraut,Angel Hiram SCC Student Services Tech 8/2/2018 Separation

Schrum,Earthflower L. SCC Student Services Specialist 7/26/2018 Separation

Walker,Andres F. SMC Athletic Head Coach 8/15/2018 Separation

36 Separations for August 2018

* Reported After Last Board Meeting

Funding Source

Account Information

REVISED MONITORING REPORT CHANCELLOR LIMITATIONS

FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING

Governing Board Agenda Meeting Date: September 25, 2018

Item Number Item Title Responsible Agents 11.1

Budget Analysis Report Fund 1: General Unrestricted Fund

For the One Month Ending 7/31/2018

Mr. Elliott Hibbs

REPORT FORMAT CHANGE: Beginning with FY2019, the Budget Analysis Report for Fund 1 presents the District’s financial information in a monthly budget format and includes budget to actual variances, year-to-date actuals, and annual estimated actuals. The analysis and reporting of variances will continue to be refined over the next several months as more data become available. Expenditure Summary: $34.0M year to date; projected expenditure at year end: $719.0M • Expenses for Personal Services and Employee Benefits are generally consistent throughout the

academic year (August through May) as faculty expenses are primarily recognized during this period. Expenses in July and June of each fiscal year are typically lower.

• 4.7% of projected expenditures have been recognized year to date Revenue Summary: $76.8M year to date; projected revenue at year end: $715.5M • The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is

generally collected at the beginning of each semester while property tax revenue is mostly collected in the fall and spring when semi-annual payments are due from property owners.

• 10.7% of projected revenue has been recognized year to date

Fund Balance and Financial Stability Requirements • Projections are for the Fund 1 balance to decrease by $3.5M (from $176.9M to $173.4M) in FY

18/19. • MCCCD is required to maintain a financial stability balance equal to 10% of the annual projected

revenue. This currently equates to $68.2M. The remaining fund balance of $105.2M is comprised of college carryforward, allowance for student bad debt, potential uncollected tax levy, reserves for potential claims, Campus Works investment, and a projected undesignated balance of $68.3M.

• While the projected undesignated fund balance is expected to be more than $68M, there are ongoing expenses that may potentially impact these balances (i.e., capital needs, transformation, etc.).

• Financial activities of the District comply with the Governing Board Policies, Chancellor Interpretations 2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures given that the nature of grants and financial aid is one of reimbursement for expenditures and awards.

• The Governing Board contingency beginning balance is $900,000. The remaining balance as of 7/31/18 is $900,000.

Items of Particular Interest: Abnormal Deviations from Budget or Expectations

None.

More information on the Budget Analysis Report access: https://district.maricopa.edu/data-reports/finances/reports This report is also provided to the Audit & Finance Committee quarterly.

https://district.maricopa.edu/data-reports/finances/reports


Maricopa County Community College DistrictBudget to ActualAll Business UnitsFUND: 110 ‐ General Fund

One month ending July 31, 2018

Budget Actuals Variance Budget Actuals Variance Budget Estimated ActualsREVENUE ANALYSIS

Property taxes 1,751,222 5,625,942 3,874,720 1,751,222 5,625,942 3,874,720 467,211,721 467,211,721 State aid ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ In lieu taxes ‐ Salt River ‐ ‐ ‐ ‐ ‐ ‐ 8,624,792 8,624,792 General tuition 59,529,364 61,052,623 1,523,259 59,529,364 61,052,623 1,523,259 182,700,000 182,700,000 Out of state tuition 7,984,896 8,168,417 183,521 7,984,896 8,168,417 183,521 15,160,346 15,160,346 Out of county tuition 27,000 29,060 2,060 27,000 29,060 2,060 256,525 256,525 Other fees and charges 1,160,714 1,284,340 123,626 1,160,714 1,284,340 123,626 4,593,130 4,593,130 Investment income 87,135 392,963 305,828 87,135 392,963 305,828 1,000,000 1,000,000 Miscellaneous and other 44,577 202,265 157,688 44,577 202,265 157,688 2,664,893 2,664,893 Transfers from other funds ‐ ‐ ‐ ‐ ‐ ‐ 33,245,964 33,245,964

Subtotal Revenues 70,584,908 76,755,610 6,170,702 70,584,908 76,755,610 6,170,702 715,457,371 715,457,371 Budgeted use of fund balance ‐ ‐ ‐ ‐ ‐ ‐ 179,715,023 179,715,023

Total Sources 70,584,908 76,755,610 6,170,702 70,584,908 76,755,610 6,170,702 895,172,394 895,172,394

EXPENDITURE ANALYSIS

By FunctionInstruction 16,146,676 8,083,007 8,063,669 16,146,676 8,083,007 8,063,669 279,287,060 279,287,060 Public service 107,016 151,276 (44,261) 107,016 151,276 (44,261) 2,339,709 2,339,709 Academic support 4,172,188 5,268,982 (1,096,794) 4,172,188 5,268,982 (1,096,794) 82,481,158 82,481,158 Student services 4,534,466 4,913,926 (379,460) 4,534,466 4,913,926 (379,460) 83,228,002 83,228,002 Institutional support 11,179,597 12,160,899 (981,302) 11,179,597 12,160,899 (981,302) 173,688,931 173,688,931 Operation and maintenance of plant 3,286,014 3,319,201 (33,187) 3,286,014 3,319,201 (33,187) 77,472,072 77,472,072 Student financial assistance 278,760 61,001 217,760 278,760 61,001 217,760 20,480,676 20,480,676 Contingency (8,438) ‐ (8,438) (8,438) ‐ (8,438) 14,760,875 14,760,875

Total Operational by Function 39,696,279 33,958,292 5,737,987 39,696,279 33,958,292 5,737,987 733,738,482 733,738,482

By AccountPersonal services 23,396,919 17,124,059 6,272,860 23,396,919 17,124,059 6,272,860 402,361,889 402,361,889 Employee benefits 7,089,970 7,495,052 (405,082) 7,089,970 7,495,052 (405,082) 121,439,733 121,439,733 Contractual services 5,037,389 5,169,603 (132,214) 5,037,389 5,169,603 (132,214) 66,168,772 66,168,772 Supplies, materials, parts 953,746 365,694 588,052 953,746 365,694 588,052 11,347,424 11,347,424 Current fixed charges 754,841 1,802,170 (1,047,329) 754,841 1,802,170 (1,047,329) 9,964,706 9,964,706 Communications and utilities 878,675 670,354 208,321 878,675 670,354 208,321 20,694,537 20,694,537 Travel operating expenses 521,270 417,713 103,557 521,270 417,713 103,557 5,291,476 5,291,476 Student aid and miscellaneous 835,637 913,647 (78,010) 835,637 913,647 (78,010) 31,537,870 31,537,870 Intrafund transfers (605,123) ‐ (605,123) (605,123) ‐ (605,123) 24,527,399 24,527,399 Transfers to other funds 841,393 ‐ 841,393 841,393 ‐ 841,393 25,643,801 25,643,801 Contingencies (8,438) ‐ (8,438) (8,438) ‐ (8,438) 14,760,875 14,760,875

Total Operational by Account 39,696,279 33,958,292 5,737,987 39,696,279 33,958,292 5,737,987 733,738,482 733,738,482

Current Month Year‐To‐Date Full Year

Page 1 of 4



FINANCIAL CONDITION ANALYSIS

Total projected revenues 715,457,371 Less total projected expenditures (b) (718,977,607) Projected increase / (decrease) in fund balance (3,520,236) Beginning fund balance (unaudited) 176,897,885 Projected ending fund balance 6/30/19 173,377,649

Less projected designations for future operations: 3.5% college carry forward 23,940,574 Less minimum financial condition measure (c) 68,221,141 Less allowance for student bad debt 3,000,000 Less uncollected tax levy 3,877,981 Less reserves for potential claims 5,000,000 Less Campus Works investment 1,000,000 Total Designations 105,039,696 Projected undesignated balance 68,337,953

(a) ‐ Represents adopted budget, as amended by approved budget transfers.(b) ‐ Represents budgeted expenses less contingencies.(c) ‐ The financial condition measure represents that portion of the undesignated general fund balance equal to 10% of the annual projected revenues. This measure represents the minimum level of the undesignated general fund balance that must be continuously maintained to ensure continued operations in the event of unforeseen circumstances and contingencies.

Page 2 of 4



REVENUE DESCRIPTIONSProperty Tax

State Aid

In Lieu Tax, Salt River Project

General Tuition

Out‐of‐State Tuition

Out‐of‐County Tuition

Other Fees and Charges

Investment Income

Miscellaneous and Other

Budgeted Use of Fund Balance

Includes funds received from students for various fees such as registration, transcripts, evaluation by examination registration fees, music lessons, etc.

Counties that do not have a community college district provide monies for operations to the districts where their students attend.

Tuition and fees received from students whether directly or from a third party.

Monies paid to the District by SRP for use in current operations as a substitution for property taxes.

Effective in FY 16, the State of Arizona no longer provides financial support to the Maricopa County Community College District.

Primary property taxes levied and collected for use in current operations without restrictions. The projected variance under budget is made up of the estimated uncollected tax levy of $3,916,502.

Tuition and fees received from students who do not reside within the state or are not otherwise eligible for in‐state tuition, whether directly or from a third party.

Includes budget capacity to allow colleges and district office divisions to carry forward up to 3.5% of operating budgets from one fiscal year to the next, enrollment growth funding for the colleges, and contingencies for unanticipated expenses. Fund balance will not be recognized as a source until used.

Includes funds recovered from previously written off student debts as well as other small types of revenues.

Idle monies of the District are invested per Governing Board policy and the income is available for operating purposes. Based on accounting standards, the District adjusts the value of its investments monthly to that of the market and these adjustments are reflected in the investment income line. Therefore, the actual amount for this revenue line can fluctuate up and down over the course of the year. The projected revenue is what the District expects the final income amount to be at the end of the fiscal year regardless of the increases and decreases that can occur monthly.

Page 3 of 4



EXPENDITURE DESCRIPTIONS

By Function

Instruction

Public Service

Academic Support

Student Services

Institutional Support

Operation/Maintenance of Plant

Student Financial Assistance

Contingencies

By Account

Personnel Services

Employee Benefits

Contractual Services

Supplies, Materials, Parts

Current Fixed Charges

Communications and Utilities

Travel

Student Aid and Miscellaneous

Transfers‐Intrafund

Transfers to Other Funds

Contingencies Includes amounts carried from one fiscal year to the next by the colleges and district office units and basic contingency for unexpected needs as prioritized by the Governing Board.

Includes transfers for programs accounted for in other funds of the district, such as the Maricopa and Southwest Skill Centers, mandatory match associated with federal programs (financial aid and Small Business Development Center), funds for Meet and Confer, etc.

Includes allocations for enrollment growth funding (reserved to help fund additional courses for increased student enrollment), funds for incremental costs from capital development facilities, etc.

Includes statutory waivers, employee and dependent waivers, non‐capital equipment, bad debt expense relating to student accounts, etc.

Includes mileage, in and out of state travel, international travel, registration, hotel, airfare, etc.

Includes salaries and wages for all employees in all types of positions such as full‐time, part‐time, temporary, permanent, all employee groups, etc.

Includes all costs relating to telephone, postage, electricity, water, sewer, etc.

Includes expenditures for facilities rentals, liability and property insurance, subscriptions, etc.

Includes the cost of classroom and office supplies and materials, software, audiovisual aids, etc.

Includes expenditures such as funding for professional services, advertising, marketing, etc.

Includes all employer paid costs of employee health insurance, retirement contributions, social security and Medicare, life insurance, workers compensation, unemployment, etc.

Includes amounts carried from one fiscal year to the next by the colleges and district office units and basic contingency for unexpected needs as prioritized by the Governing Board.

Maricopa funded scholarships such as the President's scholarship, and honors awards.

Includes expenditures allocated for the operation and maintenance of the physical plant, such as utility costs and staff responsible for the maintenance of buildings and grounds for all units.

Includes activities that provide safety, security, printing, travel, marketing, insurance, management, business and human resource operations, and planning.

Includes activities that contribute to the students' emotional and physical well being; to promote intellectual, cultural, and social development outside the context of the formal classroom; and to facilitate student enrollment in courses. Examples are Admissions and Records, student activities, financial aid, counseling, etc.

Includes activities to support the District's primary mission, such as student computing and library services.

Includes expenditures for activities established primarily to provide non‐instructional services beneficial to individuals and groups external to the District.

Includes expenditures directly related to instruction including credit courses and vocational and technical courses.

Page 4 of 4

Funding Source

Account Information

MONITORING REPORT CHANCELLOR LIMITATIONS

FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING

Governing Board Agenda Meeting Date: September 25, 2018

Item Number Item Title Responsible Agents 11.2

Budget Analysis Report Fund 1: General Unrestricted Fund

For the Two Months Ending 8/31/2018

Mr. Elliott Hibbs

REPORT FORMAT CHANGE: Beginning with FY2019, the Budget Analysis Report for Fund 1 presents the District’s financial information in a monthly budget format and includes budget to actual variances, year-to-date actuals, and annual estimated actuals. The analysis and reporting of variances will continue to be refined over the next several months as more data become available. Expenditure Summary: $85.9M year to date; projected expenditure at year end: $719.0M • Expenses for Personal Services and Employee Benefits are generally consistent throughout the

academic year (August through May) as faculty expenses are primarily recognized during this period. Expenses in July and June of each fiscal year are typically lower.

• 11.9% of projected expenditures have been recognized year to date Revenue Summary: $126.2M year to date; projected revenue at year end: $715.5M • The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is

generally collected at the beginning of each semester while property tax revenue is mostly collected in the fall and spring when semi-annual payments are due from property owners.

• 17.6% of projected revenue has been recognized year to date

Fund Balance and Financial Stability Requirements • Projections are for the Fund 1 balance to decrease by $3.5M (from $176.9M to $173.4M) in FY

18/19. • MCCCD is required to maintain a financial stability balance equal to 10% of the annual projected

revenue. This currently equates to $68.2M. The remaining fund balance of $105.2M is comprised of college carryforward, allowance for student bad debt, potential uncollected tax levy, reserves for potential claims, Campus Works investment, and a projected undesignated balance of $68.3M.

• While the projected undesignated fund balance is expected to be more than $68M, there are ongoing expenses that may potentially impact these balances (i.e., capital needs, transformation, etc.).

• Financial activities of the District comply with the Governing Board Policies, Chancellor Interpretations 2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures given that the nature of grants and financial aid is one of reimbursement for expenditures and awards.

• The Governing Board contingency beginning balance is $900,000. The remaining balance as of 8/31/18 is $900,000.

Items of Particular Interest: Abnormal Deviations from Budget or Expectations

None.

More information on the Budget Analysis Report access: https://district.maricopa.edu/data-reports/finances/reports This report is also provided to the Audit & Finance Committee quarterly.




Two months ending August 31, 2018

Budget Actuals Variance Budget Actuals Variance Budget Estimated ActualsREVENUE ANALYSIS

Property taxes 1,634,810 1,100,407 (534,403) 3,386,032 6,726,350 3,340,318 467,211,721 467,211,721 State aid ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ In lieu taxes ‐ Salt River ‐ ‐ ‐ ‐ ‐ ‐ 8,624,792 8,624,792 General tuition 20,079,204 14,938,079 (5,141,125) 79,608,568 75,990,702 (3,617,866) 182,700,000 182,700,000 Out of state tuition 222,890 (725,192) (948,082) 8,207,786 7,443,224 (764,562) 15,160,346 15,160,346 Out of county tuition ‐ (14,208) (14,208) 27,000 14,852 (12,148) 256,525 256,525 Other fees and charges 551,294 424,163 (127,131) 1,712,008 1,708,503 (3,505) 4,593,130 4,593,130 Investment income 53,832 472,684 418,852 140,967 865,646 724,679 1,000,000 1,000,000 Miscellaneous and other 29,952 43,496 13,544 74,529 245,761 171,232 2,664,893 2,664,893 Transfers from other funds 33,245,964 33,251,887 5,923 33,245,964 33,251,887 5,923 33,245,964 33,245,964

Subtotal Revenues 55,817,946 49,491,316 (6,326,630) 126,402,854 126,246,926 (155,928) 715,457,371 715,457,371 Budgeted use of fund balance ‐ ‐ ‐ ‐ ‐ ‐ 179,715,023 179,715,023

Total Sources 55,817,946 49,491,316 (6,326,630) 126,402,854 126,246,926 (155,928) 895,172,394 895,172,394

EXPENDITURE ANALYSIS

By FunctionInstruction 14,374,719 13,316,164 1,058,555 30,521,395 21,399,171 9,122,224 279,287,060 279,287,060 Public service 169,065 146,488 22,577 276,081 297,764 (21,684) 2,339,709 2,339,709 Academic support 6,246,746 5,491,473 755,273 10,418,934 10,760,455 (341,521) 82,481,158 82,481,158 Student services 5,942,041 7,177,382 (1,235,341) 10,476,507 12,091,308 (1,614,801) 83,228,002 83,228,002 Institutional support 8,565,596 16,419,702 (7,854,106) 19,745,193 28,580,601 (8,835,408) 173,688,931 173,688,931 Operation and maintenance of plant 17,770,830 4,764,833 13,005,996 21,056,844 8,084,035 12,972,809 77,472,072 77,472,072 Student financial assistance 2,396,879 4,614,346 (2,217,467) 2,675,639 4,675,347 (1,999,707) 20,480,676 20,480,676 Contingency (3,167,089) ‐ (3,167,089) (3,175,527) ‐ (3,175,527) 14,760,875 14,760,875

Total Operational by Function 52,298,786 51,930,389 368,397 91,995,065 85,888,681 6,106,384 733,738,482 733,738,482

By AccountPersonal services 25,678,468 23,559,389 2,119,078 49,075,387 40,683,448 8,391,938 402,361,889 402,361,889 Employee benefits 8,371,436 7,874,595 496,841 15,461,406 15,369,647 91,759 121,439,733 121,439,733 Contractual services 4,037,909 6,973,533 (2,935,624) 9,075,299 12,143,137 (3,067,838) 66,168,772 66,168,772 Supplies, materials, parts 957,185 814,896 142,288 1,910,931 1,180,590 730,341 11,347,424 11,347,424 Current fixed charges 735,653 1,597,944 (862,291) 1,490,494 3,400,114 (1,909,620) 9,964,706 9,964,706 Communications and utilities 1,376,419 1,278,935 97,484 2,255,094 1,949,288 305,806 20,694,537 20,694,537 Travel operating expenses 563,250 225,596 337,654 1,084,519 643,308 441,211 5,291,476 5,291,476 Student aid and miscellaneous 2,997,756 5,700,609 (2,702,852) 3,833,393 6,614,256 (2,780,862) 31,537,870 31,537,870 Intrafund transfers (2,007,961) ‐ (2,007,961) (2,613,084) ‐ (2,613,084) 24,527,399 24,527,399 Transfers to other funds 12,755,760 3,904,892 8,850,868 13,597,153 3,904,892 9,692,261 25,643,801 25,643,801 Contingencies (3,167,089) ‐ (3,167,089) (3,175,527) ‐ (3,175,527) 14,760,875 14,760,875

Total Operational by Account 52,298,786 51,930,389 368,397 91,995,065 85,888,681 6,106,384 733,738,482 733,738,482

Current Month Year‐To‐Date Full Year

Page 1 of 4



FINANCIAL CONDITION ANALYSIS

Total projected revenues 715,457,371 Less total projected expenditures (b) (718,977,607) Projected increase / (decrease) in fund balance (3,520,236) Beginning fund balance (unaudited) 176,897,885 Projected ending fund balance 6/30/19 173,377,649

Less projected designations for future operations: 3.5% college carry forward 23,940,574 Less minimum financial condition measure (c) 68,221,141 Less allowance for student bad debt 3,000,000 Less uncollected tax levy 3,877,981 Less reserves for potential claims 5,000,000 Less Campus Works investment 1,000,000 Total Designations 105,039,696 Projected undesignated balance 68,337,953

(a) ‐ Represents adopted budget, as amended by approved budget transfers.(b) ‐ Represents budgeted expenses less contingencies.(c) ‐ The financial condition measure represents that portion of the undesignated general fund balance equal to 10% of the annual projected revenues. This measure represents the minimum level of the undesignated general fund balance that must be continuously maintained to ensure continued operations in the event of unforeseen circumstances and contingencies.

Page 2 of 4



REVENUE DESCRIPTIONSProperty Tax

State Aid

In Lieu Tax, Salt River Project

General Tuition

Out‐of‐State Tuition

Out‐of‐County Tuition

Other Fees and Charges

Investment Income

Miscellaneous and Other

Budgeted Use of Fund Balance

Includes funds received from students for various fees such as registration, transcripts, evaluation by examination registration fees, music lessons, etc.

Counties that do not have a community college district provide monies for operations to the districts where their students attend.

Tuition and fees received from students whether directly or from a third party.

Monies paid to the District by SRP for use in current operations as a substitution for property taxes.

Effective in FY 16, the State of Arizona no longer provides financial support to the Maricopa County Community College District.

Primary property taxes levied and collected for use in current operations without restrictions. The projected variance under budget is made up of the estimated uncollected tax levy of $3,916,502.

Tuition and fees received from students who do not reside within the state or are not otherwise eligible for in‐state tuition, whether directly or from a third party.

Includes budget capacity to allow colleges and district office divisions to carry forward up to 3.5% of operating budgets from one fiscal year to the next, enrollment growth funding for the colleges, and contingencies for unanticipated expenses. Fund balance will not be recognized as a source until used.

Includes funds recovered from previously written off student debts as well as other small types of revenues.

Idle monies of the District are invested per Governing Board policy and the income is available for operating purposes. Based on accounting standards, the District adjusts the value of its investments monthly to that of the market and these adjustments are reflected in the investment income line. Therefore, the actual amount for this revenue line can fluctuate up and down over the course of the year. The projected revenue is what the District expects the final income amount to be at the end of the fiscal year regardless of the increases and decreases that can occur monthly.

Page 3 of 4



EXPENDITURE DESCRIPTIONS

By Function

Instruction

Public Service

Academic Support

Student Services

Institutional Support

Operation/Maintenance of Plant

Student Financial Assistance

Contingencies

By Account

Personnel Services

Employee Benefits

Contractual Services

Supplies, Materials, Parts

Current Fixed Charges

Communications and Utilities

Travel

Student Aid and Miscellaneous

Transfers‐Intrafund

Transfers to Other Funds

Contingencies Includes amounts carried from one fiscal year to the next by the colleges and district office units and basic contingency for unexpected needs as prioritized by the Governing Board.

Includes transfers for programs accounted for in other funds of the district, such as the Maricopa and Southwest Skill Centers, mandatory match associated with federal programs (financial aid and Small Business Development Center), funds for Meet and Confer, etc.

Includes allocations for enrollment growth funding (reserved to help fund additional courses for increased student enrollment), funds for incremental costs from capital development facilities, etc.

Includes statutory waivers, employee and dependent waivers, non‐capital equipment, bad debt expense relating to student accounts, etc.

Includes mileage, in and out of state travel, international travel, registration, hotel, airfare, etc.

Includes salaries and wages for all employees in all types of positions such as full‐time, part‐time, temporary, permanent, all employee groups, etc.

Includes all costs relating to telephone, postage, electricity, water, sewer, etc.

Includes expenditures for facilities rentals, liability and property insurance, subscriptions, etc.

Includes the cost of classroom and office supplies and materials, software, audiovisual aids, etc.

Includes expenditures such as funding for professional services, advertising, marketing, etc.

Includes all employer paid costs of employee health insurance, retirement contributions, social security and Medicare, life insurance, workers compensation, unemployment, etc.

Includes amounts carried from one fiscal year to the next by the colleges and district office units and basic contingency for unexpected needs as prioritized by the Governing Board.

Maricopa funded scholarships such as the President's scholarship, and honors awards.

Includes expenditures allocated for the operation and maintenance of the physical plant, such as utility costs and staff responsible for the maintenance of buildings and grounds for all units.

Includes activities that provide safety, security, printing, travel, marketing, insurance, management, business and human resource operations, and planning.

Includes activities that contribute to the students' emotional and physical well being; to promote intellectual, cultural, and social development outside the context of the formal classroom; and to facilitate student enrollment in courses. Examples are Admissions and Records, student activities, financial aid, counseling, etc.

Includes activities to support the District's primary mission, such as student computing and library services.

Includes expenditures for activities established primarily to provide non‐instructional services beneficial to individuals and groups external to the District.

Includes expenditures directly related to instruction including credit courses and vocational and technical courses.

Page 4 of 4