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March HR Update
2019 Modified Summer Work Schedule President Alger and senior leaders are pleased to implement a modified summer work schedule for James Madison University for the seventh year.
• The university will adopt a modified summer work schedule beginning Monday, May 6 and ending Friday, August 16, 2019.
• University hours of business operation will be 8:00 a.m. – 5:00 p.m. Monday – Thursday.
• University hours of business operation will be 8:00 a.m. – noon Friday. • Departments and supervisors who have employees working an adjusted
schedule after noon on Fridays will determine customer service expectations. • Full-time employees must account for a 40-hour workweek or use leave to
make up the difference. Not doing so could jeopardize JMU’s ability to provide modified summer scheduling.
• Employees may work past noon on Fridays to fulfill their 40-hour workweek. • Alternate or flexible work schedules that meet the 40-hour workweek are
acceptable with supervisor approval. • All leave requests are subject to supervisor approval. • Full-time employee work schedules should be adjusted during the Memorial Day
and Independence Day holiday weeks. The workweek (taking 8-hour designated holidays into account) must equal at least 40 hours. See Holiday Schedule and University Closings.
Please direct your modified summer work schedule questions to Reagan Neese, Leave Specialist, [email protected], 540-568-3974. Also see Modified Summer Work Schedule FAQs. JMU strives for flexibility in scheduling, work-life balance and employee satisfaction.
HR Staff on the Move Please join us in welcoming HR staff to their new roles:
• HR Director, Chuck Flick
• Interim Assistant Director Consulting Services, Sandra Anderson
• Leave Specialist, Reagan Neese
• Recruitment Assistant, Sandy Krezelak
Payroll Services Dollars & Sense
Virginia Retirement System Members News Be sure to read the latest issue of Member News from VRS. Included in this issue is information regarding making the most of your money, what to do if you are thinking about retiring this year, and resources to improve financial awareness. Subscribe to Member News directly for the latest updates.
Virginia Retirement System Outage for myVRS Navigator and myVRS Online Portals VRS is preparing for system updates in April that will require a multi-day outage for myVRS Navigator (employer portal) and myVRS (member portal). myVRS Navigator and myVRS systems will be taken offline with no access for employers or members from April 18 at close of business through April 24, 2019. During this time, members and employers will be unable to view accounts, run retirement estimates or process purchase of prior service requests. myVRS Navigator and myVRS systems will return online on April 25th. VRS anticipates that some processing times may be slower than normal as the new system comes online and wants to thank you in advance for your patience.
Benefits Broadcast Our goal with the Benefits Broadcast is to feature a specific benefit each month. This month’s featured benefit is…
Aflac provides supplemental insurance and acts as an extra measure of financial protection to help pay out-of-pocket expenses your health insurance may not cover. When you are sick or hurt, Aflac pays cash benefits directly to you to help you and your family with unexpected expenses. The benefits are predetermined and paid regardless of any other insurance you have. You can use your Aflac benefit as you see fit—to offset medical expenses, pay for groceries, pay your mortgage—it’s up to you. The following Aflac policies are available to you through payroll deduction:
▪ Accident Insurance
▪ Cancer Insurance/Specified-Disease Insurance
▪ Hospital Confinement Indemnity Insurance
▪ Short-term Disability Insurance
▪ Specified Health Event Insurance
All plans (with the exception of the individual short-term disability insurance) are a pre-taxed deduction.
You may enroll in Aflac during open enrollment in May, with the policy(ies) becoming effective July 1. Since the short-term disability insurance is an after-tax deduction, you may enroll in that plan anytime during the year. For further details on Aflac, contact Boyd Glover, JMU’s Aflac representative, at [email protected].
Need to Talk with an Expert? Did you know that every month, company representatives for your benefits are here on campus in the Wine-Price Building? Below is a list of upcoming dates where you could talk with an expert:
• March 14 – TIAA-Wealth Management, Antoinette Lucas, [email protected]
• March 18 – TIAA, Christian Pechuekonis, https://www.tiaa.org/public/support/contact-us/consultations-seminars
• March 21 – Valic, Rob Lankard, [email protected]
• March 22 – Fidelity, Paul Vutiprichar, www.fidelity.com/reserve
• March 27 – ICMA-RC, Steven McGregor, JMU Online Scheduling
• March 28 – LegalShield, Ken Roebuck, [email protected]
• April 3 – Aflac, Boyd Glover, [email protected]
• April 9 – CommonWealth One Federal Credit Union, Melissa Bohl, [email protected]
• April 10 – TIAA-Wealth Management, Antoinette Lucas, [email protected]
• April 16 – FIRM, American Funds, Phil Harris, [email protected]
• April 17 – ICMA-RC, Steven McGregor, JMU Online Scheduling
• April 18 – Valic, Rob Lankard, [email protected]
Enroll to Receive Benefits Text Messages Stay up to date on Open Enrollment and other important information by texting HRBenefits to 81437! Once enrolled, you will receive pertinent information from the HR Benefits Team. You will continue to receive text notifications for a year, and then you will be prompted to re-enroll. You may choose to opt out of text messages at any time by replying STOP HRBenefits. Keep in mind that the text messaging option is a one-way communication. Contact [email protected] with any questions regarding the text message. We hope you will find the text message option to be another convenient way to receive important benefits information! *You must be enrolled in the Emergency Notification System in order to sign up for HRBenefits text messaging. Message and data rates may apply.
Dell computer orders: ESN tagging and Imaging Information Technology
1. Dell computers purchased from the JMU Dell Premier page now come pre-
tagged with a JMU Equipment Service Number (ESN) sticker. To have non-Dell
devices tagged (for example a printer or Apple computer,) please contact Brad
White at 568-8785 or email [email protected].
2. The JMU Dell Premier page now provides computer configurations with or
without an image preinstalled. Having a image preinstalled allows IT’s Desktop
Services staff to complete the setup of new computer quicker than without an
image. If you use IT’s Desktop Services to setup your computers, please select a
computer listed as “w/ Image.” If Desktop Services does not perform your
computer setups, select a computer listed as “No Image.”
If you have any questions, please contact Becky Helmick at 568-8083 or email [email protected].
Get on Board for Giving Day! It's time! On March 21, 2019, alumni, students, parents, faculty, staff and friends will once again come together to support JMU! Get ready for #JMUGIVINGDAY in three easy steps: 1. Mark your calendar for March 21, 2019 2. Then spread the word on social media using #JMUGIVINGDAY and tell us why you love JMU! 3. Join your colleagues and make a gift to support your passion or a college you care about on Giving Day Find everything you need to paint your page purple here. Already a passionate supporter and want to help magnify the impact of JMU Giving Day 2019? If you’d like to consider giving again this fiscal year, you have two exclusive options to make a VIP gift before March 15!
JMU Talent Development Discover.Grow.Succeed.
• NEW! The Places You’ll Grow Info Session (TD2425)
• Investing 101 (TD2358)
• 10 Tips for Listening, Talking and Writing Effectively at Work (TD2058)
• Breaking the Ice (TD2072)
• Money and Millennials (TD2279)
• NEW! Workplace Inclusion at JMU – Roundtable Discussion (TD2428)
• Optional Retirement Participants – What to Expect When You Retire (TD1352)
• NEW! Team Excellence #2: Unity (TD2340) – Part of the Team Excellence Series
• Understanding and Navigating Medicare (TD2293)
• NEW! The Mind of the Leader: How to Lead Yourself, Your People, and Your Organization for Extraordinary Results (TD2361) – Wishful Reading Workshop
• Student Employment Essentials (TD1462)
• Delegation Made S.I.M.P.L.E. (TD2059)
Visit Talent Development’s webpage for a listing of all they have to offer!
Spread the word! Temporary Summer Positions with JMU Facilities Management Most positions work 40 hours per week and start as early as Monday, May 6 and extend through Friday, August 23. Temporary Summer Landscape Workers (S1513) Duties may include weed-eating, watering, weeding, planting, mulching, trimming and possibly turf maintenance. Work schedule is Monday – Thursday, 6:00 a.m. – 3:30 p.m. and Friday, 6:00 a.m. – 10:00 a.m. Applicants must be at least 16 years old. Hourly rate is $10.00. Temporary Summer Carpet Cleaning Assistant (S1557) Assist with mixing cleaning solutions, restocking supplies, pre-treating stains, moving furniture and loading and unloading hoses. Position will work between 18 – 24 hours per week. Work schedule is Monday, Thursday and Friday, from either 4:00 p.m. – 10:30 p.m. or 4:00 p.m. – 12:30 a.m., with some flexibility required to accommodate customer needs. Applicants must be at least 19 years old with a valid driver’s license. Hourly rate is $12.00 - $14.00, dependent on applicant experience. Temporary Summer Painters (S1566) Duties include painting interior and exterior surfaces, refinishing drywall and patching plaster. Qualified applicants must be at least 18 years old and willing and able to climb an eight-foot extension ladder. Hourly rate is $9.00 - $12.00, dependent on applicant experience. Temporary Summer Maintenance Workers (S1564) Duties include assisting with the disassembly, inspection, cleaning and reassembly of boilers, convectors, hot water heaters, and heat exchangers, as well as taking care of miscellaneous pipe work, insulation, valve replacements, etc. No previous experience is required, but a willingness to learn is essential! Shift is Monday – Friday, 6:30 a.m. – 3:00 p.m. Qualified applicants must be at least 18 years old. Hourly rate is $11.00 - $12.00, dependent on applicant experience. Temporary Summer HVAC Helpers (S1559) Assist skilled HVAC Technicians with performing preventive maintenance and repairs to
include changing air filters, cleaning and servicing HVAC equipment, etc. Relevant
experience is preferred, but not required. A willingness to learn is essential! The shift is four, 10-hour days or five, 8-hour days, dependent on the crew to which the position is assigned. Qualified applicants must be at least 18 years old. Hourly rate is $11.00 - $12.00, dependent on applicant experience. To apply to these positions, go to JobLink.jmu.edu and reference the posting numbers noted above. Please contact Deanna Glass, [email protected], 540/568-6422 or Shakini Sachdev, [email protected], 540/568-7275 for additional information about these temporary, non-benefited summer positions in FM.
Office of Risk Management See Monthly Safety Tips at http://www.jmu.edu/riskmgmt/monthlysafetytips.shtml
Access your own office configuration to help prevent injury
Disability Awareness Week March 25 - March 29 2019's theme, “Beyond Opening the Doors: Accessibility in Action”, focuses on going beyond simply giving access, to creating a community where inclusion of individuals with disabilities is infused into the culture. We aim to engage members of our community in conversations about disability, diversity, inclusion, and accessibility.
The President's Purple Star Awards JMU asks you to provide nominations for the President’s Purple Star Awards. Nominations will be accepted in the areas of customer service, innovation, teamwork, community service, and career achievement. The President’s Purple Star Awards will mirror the state public service awards. Each year the Governor’s Office solicits nominations for state agency public service awards to outstanding state employees in corresponding categories. Please note: There have been years in the past in which the Governor’s Office has not taken nominations. Submission of JMU nominations is dependent upon whether or not the Governor’s Office sends out a request for nominations. Employees who receive a President’s Purple Star Award will automatically be nominated for a Governor’s Award for Public Service in the corresponding category. These awards are an opportunity to demonstrate the outstanding contributions that our JMU employees add to the state workforce. We are now accepting nominations for the following awards:
• Agency “Star”
• Career Achievement Award
• Community Service and Volunteerism Award
• Customer Service Award
• Innovation Award
• Teamwork Award
• Workplace Health, Wellness and Safety Award
Submit nominations through the President’s Purple Star Award website. Please direct any questions regarding the nomination process to Tara Roe in Human Resources.
Human Resources is dedicated to customer service, a positive approach to change and the pursuit of excellence that promotes university and individual success.
