March 2011Co-funded by the

Community programme

eContentplus

www.arrow-net.eu

Rights Information Infrastructure (RII)Enables Digital Search and identification

System for identification of Rights status

In or out of copyright In or out of print / commercialised or not

Rights Which rights are involved

Rightholders Authors Publishers

How and where do I clear the rights Orphan Works Orphan Works

Registry

Objectives

Deliver a rights information infrastructure operable within and across borders Facilitate identification of rightholders (authors/publishers) Facilitate the identification of the IPR status

Provide test beds for Business models for digital libraries Registries for Orphan works (OW) and Out of Commerce

Works (OCW) Rights clearance mechanisms Model licences developed by the EC High Level Expert

Group (HLG) Interoperability and criteria for interoperability

EC i2010 Digital Libraries- A summary link between HLEG and ARROW

Digital Preservation

Orphan Works

Out-of-Print Works

Online Access OP Books

Business Models

Diligent search guidelines

•Registries/databases•Rights Clearance Centres

Model Licensing Agreement

Model Licensing Agreement

ARROW

(Accessible Registriesof Rights

Information on Orphan Works (and Out of Commerce

Works)

for Europeana

ARROW Contract Partners

Libraries Biblioteca Nacional de España (BNE)

Bibliothèque Nationale de France (BNF)

British Library (BL)

Deutsche Nationalbibliothek (DNB)

Koninklijke Bibliotheek (KB)

Narodna in Univerzitetna Knijznica (NUK)

National Library of Norway (NLN)

University of Innsbruck (UIBK)

Publishers Associations Associazione Italiana Editori (AIE)

Federación de Gremios de Editores de España (FGEE)

Reproduction Rights Organisation Copyright Licensing Agency (CLA)

International Organisations Federation of European Publishers (FEP)

International Federation of Reproduction Rights Organisations (IFRRO)

Technology Developers Consorzio Interuniversitario per il Calcolo

Automatico dell’Italia Nord Orientale (CINECA)

NUMILOG

ISBN Agency Marketing und Verlagsservice des

Buchhandels (MVB)

ARROW Associated Partners

Libraries

European Digital Library (EDL)

Finish National Library (FNL)

Collecting Society representing Authors

Authors Licensing and Collecting Society (ALCS)

Stichting LIRA

Publishers Association

Syndicat National de l’Edition (SNE)

Publishers Licensing Society (PLS)

The Swedish Publishers Association

Reproduction Rights Organisations

Centro Español de Derechos Reprográficos (CEDRO)

Centre Français d’exploitation du droit de Copie (CFC)

Copy-Dan Writing Information (COPYDAN)

KOPINOR

KOPIOSTO

SAZOR

Workplan: general structure

Two WPs run along the whole project1. Project management (AIE)

2. Dissemination and Awareness (IFRRO)

Five WPs run for limited periods3. Legal framework and business models (FEP)

4. Interoperability (BNF)

5. Architecture design (MVB)

6. Set up of Rights Information Infrastructure (Cineca)

7. Validation (UIBK)

Leadership and Management structure

PROJECT LEADERSHIP

MANAGEMENT BOARD OF WP LEADERS

PROJECT MANAGEMENT

AIE

WP2

IFRRO

WP3

FEP

WP4

BNF

WP5

MVB

WP6

CINECA

WP7

UIBK

« ASSEMBLY of ALL PARTNERS »

ALL PARTNERS

« GENERAL ASSEMBLY »

CONTRACTING PARTNERS

ARROW Workflow

From the library request: -> Library submits a query to ARROWto a licence/information about a licence: -> RRO provides feedback to ARROW

and ARROW to library□ Based on metadata exchange□ Works on step by step metadata enrichment□ Involves Libraries, BiPs and RROs□ ARROW as interoperability facilitator

□to access and query different systems □ to retrieve the relevant data□ to process and exchange this data with other systems □ to add complementary data from other systems □ to produce new meaningful information

Information needed is stored in the systems of different organisations for their own specific purposes.

WorkflowBased on Quality controlled Information sources

Library

Libraryinterface

Matchingrecords

Clusteringeditions

VIAF

1st data collection

BiPTEL

Matchingand clustering

2nd data collection

RRO

Matchingrecords

3rd data collection

ROW

AWR

Validation

Role of Libraries

Libraries as End User □ Query the ARROW system to retrieve info on rights status□ Search ARROW□ Validate retrieved results and/or refine search

Libraries as Metadata Provider□ TEL: ARROW bibliographic metadata provider

for library domain□ VIAF: ARROW authors metadata provider□ National Libraries provide quality

□ metadata to TEL□ authority file to VIAF

Role of TEL

TEL as Metadata Provider

□Match library query with available records □ Purpose: identify the work

□Produce enriched record for the work

□ Retrieve records of other manifestations of the same work

□ Cluster the retrieved manifestation records in a work record

Role of BIPs

BIPs as Metadata Provider□ Provide data about in print/out of print status□ Provide data about publishers□ Add new books/manifestations records of the work

BIPs as End user□ Receive work level information &clustered manifestations□ Register International Standard Text Code (ISTC)

Project Cycle

Phase I(12 monthsSeptember

2008 -September

2009)

Legal framework & Business Models

Interoperability

Design of system architecture

Set up of right information infrastructure

Creation of Registry of Orphan Works

Network of clearing mechanisms

Assessment & Validation

Definition of methodology and preparation of tools

Testing of the system mechanisms

Phase II(12 months September

2009 – September

2010)

Phase III(12 months

February 2010 – February

2011)

Phases and milestones

Milestones1. 4 September 2008: Start up; First Management Board

meeting

2. 17 November 2008: First “General Assembly”

3. Aug 2009: all the preliminary deliverables are issued

4. March 2010: start up piloting of the system

5. Feb 2011: the elements have been validated

6. Feb 2011: the final release of the ARROW system

ARROW vs Manual diligent search

February 2011, the ARROW system is up and running and has shown an important time saving when submitting records for status clearance purposes compared to manual search

Pilot countries and early users

ARROW was piloted from February – December 2010 in:

France Germany Spain United Kingdom

Business Model

ARROW is designed to be business neutral (will serve equally national/government digitisation initiatives, private initiatives and Europeana)

The ARROW infrastructure will be organised on a federated way

Due to its network nature, the ARROW system consists also of a set of relationships with other players

The relationship with other entities could take the form of a network of contractual links

Benefit of using ARROWARROW search = 5 % of Manual search time

Time save using ARROWSearch for author, publisher, work, status

Manual ARROW

344

52

3

12.7 3.5

184

4.5

Time saved using ARROW in hours; 63 – 102 recordsFrance Germany Spain UK

Business Model

Business Model

Key Elements*

* To be refined under ARROW plus starting 1 April 2011

1. Organisational Background

2. Value Propositions Competitive

advantage

3. Business Architecture

4. Funding Model and budget

Business Model1. Organisational background

Identification of Rights Authors and Publisher Right status

Facilitate Rights Clearance

Build Registry of Orphan Works (ROW)

Key strategies: Close information gap; enhance cost efficiency

Business Model2. Value Propositions

Core service: Facilitate search Interoperability: Open standards deployment Competitive advantage: Include all

stakeholders Authors; Publishers; RROs; Libraries Standards bodies

Business neutral: Open to all interested Libraries; commercial users; publishers; authors Collective Management Organisations (CMO)

ARROW Business Model3. Business Architecture

Rights Information Infrastructure (RII) ARROW Data Centre: Manages work flow; Website Query; Retrieve information Processes information in existing registries

The European Library (TEL) Books in Print Databases (BiP) Reproduction Rights Organisations (RRO)

ARROW Works Registry (AWR) Collection of all information from the workflow

Registry of Orphan Works (ROW)

ARROW Business Model4. Funding Model

Financial support from European Commission System Development and further Enhancement

Fee per use

Subscription Larger users and multiple use

Public institutions Flat fee per inhabitant - € 0,0011

Allows free use in all public institutions

Co-funded by the Community programme

eContentplus

http://www.arrow-net.eu

FURTHER INFORMATION