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marc and colleen wheelerbridal show producers since 1990
106 dupont drivegreenville, sc 29607
office 1.888.912.show (7469)local 864.235.5555mobile [email protected]
www.facebook.com/weddingfestivalswww.twitter.com/wedfestivalspinterest.com/weddingfestival
B R I D A L E X P O S !
Show Dates
Greenville, SC Thursday, June 6th, 2013The TD Center Average Attendance: 350 Brides, 720 people
Asheville, NC Thursday, Aug 8th, 2013US Cellular CenterAverage Attendance: 300 Brides, 600 people:
Greenville, SC Thursday, Sept 12th, 2013The TD CenterAverage Attendance: 400 Brides, 880 people
Greenville, SC Saturday, Jan. 4th, 2014 Hyatt Regency, Downtown Average Attendance: 350 Brides, 850 people
Asheville, NC Saturday, Jan. 11th, 2014 US Cellular Center Average Attendance: 400 Brides, 1,000 people Anderson, SC Saturday, Jan. 18th, 2014 Anderson Civic Center Average Attendance: 300 Brides, 600 people
Spartanburg, SC Saturday, Jan. 25th, 2014 Spartanburg Mem. Auditorium Average Attendance: 250 Brides, 600 people
Greenville, SC Saturday, Feb. 8th, 2014 The TD Center Average Attendance: 500 Brides, 1,200 people
Summer Show Dates Show time: 4-9pm
Fall Show Date Show time: 4-9pm
R E S E R V E
YOUR BOOTHin one of the Carolina’s longest-running & largest, International Award Winning
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2013-2014 Winter Show Dates Show time: 10am-3pm
M e e t t h e
Today’s Bride Is...
But, She Is Also…
AFFLUENT With an average wedding budget of over $20,000, the bride has the financial resources to make her wedding day perfect.
SOPHISTICATED The Bride is older and more educated than those of
previous generations. She is a knowledgeable consumer with a driving desire to explore all of her options.
MOTIVATED The bride has a fast-approaching deadline...her wedding day. Her decisions cannot wait. She needs to buy NOW!
LOOKING TO THE FUTURE A wedding brings about lifestyle changes that impact the
bride’s buying decisions for years to come. She will establish new business relationships and brand
loyalties that will last a lifetime.
DIFFICULT TO REACHBrides make up only 1% of the total population,
making it difficult and costly to reach her through traditional media advertising.
CAUTIOUS The bride is open to new ideas but has been conditioned to
be suspicious. She desires personal contact with the businesses she is trusting to make her wedding day perfect.
STRESSED Planning a wedding can be quite overwhelming. The bride
is looking for pressure-free ways to arrange the details.
BUSY The bride has many decisions to make and a limited time
in which to make them. She demands complete, detailed information, but wants
to receive it quickly and efficiently.
Bride
! Our show brings together everything for the wedding and reception under one roof. ! Our formula for success begins with convenient show locations. We then add spectacular fashion shows, idea galleries and exhibits by the areas leading wedding professionals.! We entice the brides with an original over the top “Platinum Wedding Theme,” in the entrance of the show, which inspires them as they walk down the aisle. Walking down the aisle creates an emotional attachment to our show. ! We create excitement with an extensive multi-media advertising program, unique promotions, and thousands of dollars in gifts and prizes.! The result is the area’s premier bridal event...and your business can be a part of it!
FACE-TO-FACE CONTACTS There is no better way to reach the bride than at our show. We provide you the opportunity to make personal contact with a huge audience of motivated brides in a high energy, but stress-free, environment.
POWERFUL ADVERTISING Our comprehensive media campaign includes cutting-edge photography and graphic design to create an image that appeals to the upscale bride. Strategic use of a variety of advertising mediums insures maximum exposure and a huge attendance.
QUALIFIED PROSPECTS Our show delivers the bride who is serious about planning her wedding. A reasonable admission charge insures that our shows will be attended by qualified prospects, not lookers. Our innovative show layout and traffic generation techniques guarantee that you will reach virtually every bride in attendance.
A COST-EFFECTIVE OPPORTUNITY It would take weeks or months to reach the number of brides that our shows brings to you in a single day. With a range of exhibit opportunities to choose from, show participation is within the reach of any business. No other marketing opportunity provides as much targeted exposure for such a responsible investment.
YOU’RE THE STAR OF THE SHOWWe’ve designed our show to maximize your exposure and profit. Every minute of the day, and every detail of the show, has been specifically structured to place your business at the forefront.
wants to MEETShe YOU
THE ULTIMATE BRIDAL SHOW
More face-to-face prospects in one day than you can meet in months: increases your chance of sales when the customer meets you personally and sees your product or service.
Networking: Network with other businesses in your industry as they see your work and start new relationships in the wedding industry that can continue even after the show.
Professional Trade Show Management! You wouldn’t want a Bride to hire someone who is “learning on their wedding.” Why would you hire an individual that is learning with your advertising money? Wedding Festivals has been producing trade shows since 1990.
Targeted Marketing: Why spend thousands of dollars in advertising to 1% of the population when we can do that for you for one small booth fee? Saves you time and lots of money!
Massive Advertising Campaign: Billboards, radio, (Television and Newspaper in some markets), website, pre-show mailings, store displays, over 4,000 fans on Facebook and more. Insuring your show investment is going to work! No other show, of any kind, in South Carolina and North Carolina does this much advertising, which gives you a central place to meet the most brides possible in your market.
Wedding Festivals saves you money! Divide your investment by the bride count and you will see that Wedding Festivals is a great deal! A Large Bride Count means more chances to make a sale. In the average business, you will get some “no’s” before you get a “yes.” With Wedding Festivals, the more brides, the more chances to get bookings. Wedding Festivals owns it’s own equipment and transportation vehicles. It’s large staff sets up every show from scratch, using trade show pipe and drape. Cutting this cost saves you money in booth fees.
MEET THE PRODUCERS: Wedding Festivals owners Marc and Colleen Wheeler have been producing bridal trade shows since 1990, and produce 9 shows a year in the Upstate of South Carolina and North Carolina. ! Colleen graduated with two degrees in Theater Production from North Greenville University and Anderson University and says her training in this area has helped to make their shows unique. She also grew up with her family’s importing business, which included wedding supplies and industry wholesale expositions. ! Since 1990, Colleen and Marc have worked on every level of the wedding industry. Working with brides through the retail side and servicing the wedding industry in bringing brides and businesses together. Colleen served on the Board of Directors for Bridal Show Producers International for six years and Marc is currently serving his third term on the board. ! Wedding Festivals works with over 400 wedding related businesses each year and assists over 3,500 brides per year in planning their weddings. Their website, www.weddingfestivals.com is very popular among local brides in assisting them in planning their wedding. They are also the co-founders of The Upstate Bridal Association.
Bridal Show Producers International Awards: ! Wedding Festivals has been recognized by BSPI for their outstanding work. The Director’s Cup is the highest international industry award given to a bridal show expo company. The award recognizes the industry’s single most outstanding bridal show producer who demonstrates professionalism, character, integrity, and performance.
! In 2010 Wedding Festivals was also awarded “Best International Bridal Show Decor,” and in 2011 and 2012 “Best International Social Media” Award.
Wedding Festivals Bridal Shows
T H E BEST CHOICE for
Not just a table top bridal show! 10X10 or 10X8 cubic feet in each booth. This creates a working atmosphere and allows the customer to see more of your business and make decisions at the show. Each booth is like your temporary showroom and consultation area. A perfect first impression.
TOP REASONS
YOUA R E
Hi Marc and Colleen, I have been meaning to do this for some time now. I wanted to let you know how much we appreciate everything you do and the service you provide to us. We started our photography company 5 years ago, and we owe a large part of our success to you. We started out shooting less than 10 weddings a year, and then began advertising with you through the web site and at the bridal shows. In the two and a half years we have been advertising with you our business has more than tripled, we are booking almost every available date, and have events booked a year and half out. After buying full-page ads in magazines, and many other endeavors, we have found that the only form of advertising that has ever worked well for us is Wedding Festivals. Now it is the only form of advertising we do. But not only do we love the response we get from advertising with you, we feel that you do everything you can to make our experience at the show a pleasant one, from having people available to help unload and set up at no charge (the employees you have working the day of are always amazingly friendly and extremely hardworking), to personally walking around and asking if we have everything we need and if there was anything you could do. We have done shows with other bridal show companies in the area, but NOTHING works like Wedding Festivals! Sincerely, Lindsey and Craig Mahaffey Sposa Bella Photography
Marc and Colleen, Thank you for yet another incredible show! Your advertising before the show sparked visits to our website coming from the Wedding Festival site by over 3 times the average!! 316%! We had an outstanding show - We really appreciate all your hard work and efforts to facilitate a success Bridal Show. We love you guys! Holly’s Cakes
Dear Colleen & Marc, You continue to amaze me. I am so proud to be part of this professional offering to our Brides in the Upstate. The prayer service prior to the doors opening ALWAYS keeps us focused on why we are here. Thank you for including me. I look forward to the next one. Thank you again & God Bless Both of you & your wonderful TEAM!!!! Randi Zungoli lia sophia Share the Love of Jewelry
Marc and Colleen Wheeler, we would not have been able to grow our business to where it is today for the minimal investment that I have spent so far. Thank you from the bottom of our hearts, Mike and Tammy Heisler, Unforgettable Wedding Video
Colleen and Mark, Thanks for the nice note. The show was a success for us. We’ve gotten a number of bookings from it. Thanks for staying with the day. It was a success. Lew Gelfond, Lew Gelfond Music
Dear Marc & Colleen: How uplifting to receive your wonderful letter, encouragement, and invitation to share in your year, your lives, and your worship plan. I had a great show...met some awesome people in vendors and potential customers, and had a general GREAT and BLESSED day! Count me in for any and all and I look forward to being more a partner as time moves forward. I will keep you both in my prayers! May God Bless and Keep you! Bonnie Anders -The Dezine Shop Thank you for all of your efforts and friendship too Marc and Colleen! Best Always, Dan Murray, Complete Music Marc and Colleen,The reason that you have such great shows is the fact that you two are such great leaders and we all LOVE YOU and
want to do our best for you. Thanks for all your help! Jet Taylor Jet Taylor Jewels Marc & Colleen, Just wanted to thank you both! I had a wonderful time at the festival last night. Things were so nice – and so busy! This was my first time working the event… and I’m so excited about the next. I appreciate all your help in aiding me through this first time! Have a wonderful weekend! Sincerely, Debra Capps Director of Sales Wingate Inn - Greenville, SC Marc and Colleen, I want to take a moment today and tell you how much we enjoyed the Festival last night. My partner and I both felt that it was absolutely the best thing we could have participated in. We want to thank you for the ideal booth you assigned to us considering we registered so late in the game. As a matter of fact it was so profitable to us that we would like to discuss reserving that same spot for the next festival and as well we are considering your Anderson and Asheville Festivals. Your hard work and detail for excellence is certainly noted. Thank You, Carol Rosensteel, Gemstone Artistry Mark and Colleen: Thanks for a great day. I feel like it was very beneficial for me, as well as others. Colleen, thank you for the prayer time prior to the opening. What a great way to start and I appreciate your boldness in your faith. I look forward to another festival. Rita Owens, The Write Invite Participating in Wedding Festivals has made a direct impact on increasing our business, not only with new brides, but with other wedding vendors as well. Jeff Fann, Professional Party Rentals See you at the Summer/Fall shows! (We booked a total of 17 weddings from your shows! And they are still calling! Woohoo!) LOVED the entrance to the Anderson show! Cynthia Phillips, Occasions at Wedgefield,LLC Central, SC Blog: We had the privilege of setting up a booth at the last Greenville Wedding Festival of the season yesterday. We really want to send a special thank you to Mark and Colleen.. The success of the Wedding Festivals allows us to meet so many amazing brides face to face and plays a major part in the success of our business.. So, thank you Mark and Colleen!!! Amy Raycroft- Raycroft Art This was our first time participating in your show and want to express our sincere appreciation for allowing us to participate. We are from Newberry, S.C. and have participated in many shows in the midlands and none of them compare to yours. There was such a sense of professionalism, yet everything seemed so personal. I think one of my favorite parts, (other than the tremendous turnout of prospective clients) was the group prayer at the beginning of the show. The lord has truly blessed all of us with the gift of talent to be in this profession and it was wonderful to recognize that and give thanks for it. Thanks again for a wonderful experience Rex and Sandy Woolbright- Weddings By Woolbrights Marc, We just wanted to say we really enjoyed the 2 shows we did. Everything was handle so well. You could really tell that your business is very well run. We look forward to working with you again in the near future. Thanks againShannon Ellison Aesthetic Solutions by MedicusAn Internet Post from a Bride: I went to the Wedding Festival. OMG it was awesome. I could not believe all the people that were there. It was wall-to-wall people. I walked out of there with 3 bags full of information and samples. In fact one bag broke in the parking lot because it was so full.
They gave every bride a black cloth-planning bag, which was really nice. When you walked in there was butterflies fluttering down on top of you. I don't know how they did it but it was breath taking.... There was a fashion show, which is really not my thing.... But, the stage lighting was nice, they even had what appeared to be a professionally trained ballerina dancing. And more butterflies falling from the ceiling. I was very impressed. The show was cool, there were so many vendors there it was unreal. I have a few favorites but I will share them later on,....We are very grateful for you guys. I have always said that we pray each year for the clients God wants us to have. Every year we are never disappointed. Thank you for all that you guys have done for us vendors over the years. We truly appreciate you all.Tim & Cathy King, Kings Concepts, Sugar Hill, GAMarc and Colleen Wheeler,Wanted to just take a second and tell you, thank you! I enjoyed being a part of the Anderson Wedding Festivals and hope to do more in the future. Aside from a jam up show the 2 things that stood out in my mind, was the fact that you had a prayer to start the day off and the fact that once we were tearing down, you dropped by to see if we were happy with the show. That meant a lot on both counts! You 2 and your crew run a first rate business! Thanks,Travis Harbin PhotographyHi. I just wanted to tell you THANK YOU so much for letting us come to the show. Miller & I had a wonderful time. Your show is BY FAR the best in this state! It was so organized and beautifully put together!! Kim Huntley South Carolina Bride Online Wedding GuideThanks again, Marc for setting such a high standard in the wedding industry and giving all the vendors such an elegant way to display our businesses and talents.Best to you!Sharon D. WellsOwner/ Augusta ManorMarc,Just wanted to send you guys a quick email and say thank you for another great experience with Wedding Festivals. We had a great response at the show Saturday and are booking dates as we speak because of it. It seems with every show that we do our numbers grow each time.We appreciate everything you guys do!Thanks again!JohnCureton PhotographyHello,I just wanted to take a moment to say thank you for a wonderful show. My staff and I really enjoyed the opportunity to showcase some of what we do at Geneva's. You and your staff are very pleasurable, professional, and outstanding folks. I am looking forward to participating next year!Thanks again,Mitch SheltonGeneva’s Catering & RestaurantMarc & Colleen,I thoroughly enjoyed participating in your Asheville, January, wedding festival. The entire mood was one of support for each other and a willingness to help in any way. This doesn't just happen. Your organization and hard work to ensure a smooth and positive experience for us vendors and for our guests was obvious. I know you both put in a long day. Please contact me about your future Asheville festivals. Thank You!!!!Rachel GillilandRunaway Bride ◊
W E D D I N G F E S T I V A L S R A V E S[ \
“English Topiary” “Secret Garden”
“Sweet” “Marry Me Under The Big Top”
Platinum Wedding Themes
Attend EACH Wedding Festivals bridal show to get the latest ideas for your wedding!
Each Show features a unique Platinum Wedding Theme, including color coordination from the
show décor and the gowns, to theatrical lighting.
EVERY Bride is a Platinum Bride at Wedding Festivals!
For the Exhibitor: We inspire the brides before entering the
exhibit area as they walk down the aisle through the mock wedding and reception display.
The show themes are emailed one month prior to show dates for any exhibitor that wishes to
follow the theme or even just the color scheme of the show.
Some of our past themes. Three new themes are rotated in every year.
For the Brides:
[ \
w w w . w e d d i n g f e s t i v a l s . c o m The Area’s Most Popular Wedding Website!
New Visitors! ! 27,014Total Visitors! ! 38,207Page Views!! ! 196,158
Unique Visitors! ! 29,189Online Registrations! 1,741
Feb 19, 2012 - Feb 19, 2013
Every exhibitor receives a free listing on this site. To Upgrade to a link or banner ad, please call our website management, Robert Lassers at ExpoBoost: 864-214-5470 [email protected]
You must be an exhibitor to have a link, banner ad or listing on www.weddingfestivals.com.
Every Wedding Bag Sponsor will be included in the Graphic Slide Show Presentation for FREE!
You can sign up for this great Additional Opportunity on the booth contract.
GRAPHIC SLIDE SHOW PRESENTATION DETAILS:•You must be a bag sponsor to participate in the
slide show presentation. •You will also have 1 graphic/picture that will
appear on each monitor for 15 seconds at a time.
•This is a visual only. •Your advertisement will be repeated
throughout the entire show.•Two weeks prior to each show, we will email
you information on your graphic designs for the slideshow.
Your Ad on the Registration Monitor
Your Ad on the Fashion Show Screen
“My Wedding Planning Bag”
Amount of literature needed for the bag at each show:
June: TD Center-350Fall: TD Center-400
August: Asheville-300 Winter: Hyatt- 350
Asheville -400Anderson-300
Spartanburg -250TD Center -500
only $75.00 plus your
literature or small item.
COST TO PARTICIPATE:
BAG DETAILS: Each bride will be given a canvas “Wedding Bag” that she will use at the show to keep her wedding plans. Your literature can be pre-stuffed in this bag to ensure that every bride that attends the show receives your literature. You must have a booth on that show to participate in that show’s bag promotion. This Promotion is available at all nine Wedding Festivals shows. Please bring literature in the first hour of exhibitor load-in.
Your Flyer in the Bag
TABLE TOP DESIGN GALLERYExhibitors and/or a group of exhibitors will have the opportunity to design a sit-down dinner reception table that showcases their product offerings and creativity to hundreds of brides-to-be that attend the show. The “Reception” Tabletop Gallery is an area filled with 10- 60" rounds. (As if it were a sit down dinner reception.) The participating exhibitors creatively decorate each table. However, it is not an additional booth area. Each table should have plates, glasses and a centerpiece as if guest is ready to sit down for dinner or can be used as a cake table, place card table etc. Chairs are optional. -Participation is free, but limited to the first ten table displays at each show. Any exhibitor or group of exhibitors may participate including Hotels, Reception Facilities, Caterers, Rental Companies, Wedding Coordinators, Florists, Department Stores, Bakers, Etc. -Design your own table or team up with others that are exhibiting in the show! -Participants may enter individually or as a group. All participants must be show exhibitors on that shows Gallery. -Table setup will take place during regular move-in hours and must be removed at the conclusion of the show. To register, mark this on your contract or email our office and list the following at the bottom of the contract:1. The number of tables needed. 2. Participants involved with your table. 3. The show that you are participating in. Wedding Festivals provides the 60" round table only, participant must bring their own sign and any odd shaped table.
THE PHOTOGRAPHER’S GALLERYPhotographers will have the opportunity to display up to two images that speak most of their work in an area separate from their exhibit. (Possibly the bridal registration area.)
-Up to two images, portrait or landscape. -Matted with white to make the Gallery uniform with the outside dimension being up to 16X20 and no less than a 2” matt border around the image. -Matt board on back, we will Velcro the back to attach to a display board. -Create your sign on a 4X6 white card stock or use your business cards.-Wedding Festivals has the right to refuse any image based on “non-family friendly” content. - This area is based on space availability and is first
come first serve. - Display background with be different this upcoming
season.-You must be an exhibitor on the show that you wish to display in the Gallery. To register, mark this on your contract or email our office.
GROOM EXPOToday’s Groom is affluent, sophisticated, motivated and involved in planning the perfect wedding. Groom Expo (an expo within an expo) is an area for today’s Groom that is filled with displays, samples and prizes dedicated to the parts of the wedding and home that are of interest to the Groom. This area is open for free to all Wedding Festivals Exhibitors that fit these criteria. If you have items to make a small display, literature or prizes, please respond to this email. Criteria for being a part of the Groom Expo: 1. It is a first come first serve basis, although we will do
what we can to include everyone. 2. You must have a booth in the Wedding Festivals for
the show that you wish to participate in the Groom Expo.
3. Wedding Festivals will supply 4' round tables or high boys tables and themed colored linens for this area only, for the displays to make it look more uniformed. Exhibitors that participate will receive all or part of one of these tables depending on the amount of samples and literature presented by the exhibitor. If you are giving away prizes or services of a large value that would spark more interest in the Groom Expo, let us know, the radio stations may include your business in the online mentions and/or on the radio website promoting the Groom Expo. To register, mark this on your contract or email our office.
THREEOpportunities to Impress the Bridesa n d i t ’ s FREE!
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Exit
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Phot
o Ga
llery
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ma
Fash
ion
Show
Table Top Mock Reception Mock Ceremony
Entr
ance
-18'
-
-18'
-27
'7'
27'7
'
18'
417
Not d
raw
n to
sca
le
418
HYAT
T 20
14Re
gist
ratio
n
Groo
m
Expo
Emer
Exit
(flow
of s
how
cou
ld c
hang
e)
Photo Gallery
Cou
ture
Gal
lery
Guys Dressing Rooms
Girls Dressing Rooms
14' pipe & drape
Chairs
Chairs
ChairsChairs14' pipe & drape14' pipe & drape
Tablet
op Design Galle
ry
Groom's Expo
100
102 103106
107
111 109
105101 104
110112
201200
304
115
203202
113 108114
210
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302307
309
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209 208206
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312313314
315
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410 409
404
408 407
505503 504
411
500501 502
509511
506508 507510
Jan. 2014 Anderson Civic Center
Carpeted below this line
134'.8"
19
6'.6
"
20'10'
10'
10'
10'
7'
40'
46
'
46
'
57
" to
car
pet
206.5
105.5 106.5
315.5
116 119
118117
100
107109
112
106
105111
103113
108
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102
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114
115
116201
202
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307
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405
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309310
312
314
408
509
406407
503
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507
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511 516
506 505
508
510 514
517
501
Ticket Sales
Entrance
Mock Wedding & Reception Display
Reg
istr
atio
n
Will Call
Groom Expo
Chairs
Workshop
Tables
Stage
Tables
Spartanburg Memorial Auditorium Jan. 2014
Locations of Photographers Gallery TBD
Table Top Gallery TBD
208 203
Not
dra
wn
to s
cale
Gra
ry a
rea
not c
arpe
ted
70'X
20'
Moc
k w
eddi
ng
Moc
k Re
cept
ion
90'
Phot
o G
alle
ry
Cou
ture
Gal
lery
Gro
om's
Expo
Entr
ance
LOAD IN Door
Con
cess
ions
Gra
ry a
rea
not c
arpe
ted
Dre
ssin
g Ro
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oms
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405 80
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70090
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4
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803
TD C
onve
ntio
n C
ente
r W
inte
r Fe
b. 2
014
223
423
524
Doo
r
10'
10'
10'
10'
10'
10'
10'
20'
10'
10'
10'
10'
10'
10'
10' 99
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
10'
Ballr
oom
is 1
60'X
220'
10'
46'.6
" fro
m D
oor
to C
olum
n96
.6" f
rom
Doo
r to
Col
umn
146'
6" fr
om D
oor
to C
olum
n19
6'6"
from
Doo
r to
Col
umn
60'
120'
10'
Fash
ion
Show
Ar
ea
Seat
ing
Area
Seat
ing
Area
Ultr
a Ta
n
714
715
717
718
716
719
AISL
EAI
SLE
AISL
E
Tabl
e To
pTa
ble
Top
Tabl
e To
pTa
ble
Top
Wedding Festivals prefers to lower the booth price & put more revenue into advertising, as a result, exhibitors need to rent or bring their own tables, chairs, etc. Booths do not come with these items.
The following rental companies are working with each show to offer the service of providing these items for you.Items will be in the booths by Exhibitor set-up & must be left in the booths following the show.
Exhibitor is responsible for the care & return of the equipment to the rental companies & venues.(Information on this page is subject to change without notice)
1 Show per page please:Venue________________________Summer_____Fall_____Winter_____ Company Name________________________________________________Booth#______(if you have one, if not, venue & rental companies will be given a floor plan. Booth #’s will be assigned 2 weeks prior to each show.)Exhibitors Address with Zip__________________________________________________________________Contact Person__________________________Phone#__________________Fax#_______________________Email___________________________________CC#___________________________________Exp Date____________Card Type__________CVV/SEC Code____________Name on Card_____________________________Billing address if different____________________________________________________________________________________________________________________________-Payment required in advance from all exhibitors before delivery. No exceptions.-If additional items, linen color option etc are needed, please contact rental company.-Please place your order 72 hours before setup.-Rental Company will send confirmation of your order via fax, email or mail. If not received within 72 hours of set up, please contact rental company.-It is the Exhibitors responsibility to ensure that all items are in the booths during set up.-Signed rental contract required for order confirmation. EXHIBITORS SIGNATURE__________________________________________________________________
Please send this form to the following companies: (1 form per show) Checks & CC accepted
(Information on this page is subject to change without notice. Please refer to the form in the last minute packet which will be emailed to you prior to show with any changes or updates to this page.)
T A B L E S C H A I R S L I N E N S R E N T A L F O R M
Item Price Advance Floor Rate Quantity Total
Tables 8‘x30” $10.00 $12.00
Tables 6‘x30” $10.00 $12.00
Chairs (white) $2.00 $2.00
Linens (white)- floor length
for 8’ Table
$18.00 $22.50
Linens (white)- floor length
for 6’ Table
$16.00 $20.50
Other Items
Total
SC Sales Tax 6%
Asheville, NC Sales Tax 7%
Total
Summer & Fall TD Convention CenterFax Rental Form to: ABC Rentals 286 Rocky Creek Rd.Greenville SC 29615Fax: 864-322-0253 Phone: 864-675-6688Email: [email protected]
Winter TD Convention CenterFax Rental Form to:Professional Party Rentals 647 Congaree Rd.Greenville SC 29607Fax: 864-627-8807 Phone: 864-627-8808Email: [email protected]
Hyatt Regency Greenville Fax Rental Form to:Professional Party Rentals 647 Congaree Rd.Greenville SC 29607Fax: 864-627-8807 Phone: 864-627-8808Email: [email protected]
Fall & Winter Asheville US CellularFax Rental Form to:Classic Event Rental537-A Hazel Mill Rd.Asheville NC 28806Fax: 828-255-2229 Phone: 828-255-2230Email: [email protected]
Anderson Civic Center Fax Rental Form to: ABC Rentals 286 Rocky Creek Rd.Greenville SC 29615Fax: 864-322-0253 Phone: 864-675-6688Email: [email protected]
Spartanburg Memorial AuditoriumFax Rental form to:Asheville Hwy Rentals1101 Asheville Hwy.Spartanburg SC 29303Fax: 864-582-8188 Phone: 864-583-6393Email: [email protected]
[ \
(only order if needed)
Venue:______________________________Company Name_____________________________Booth#_________(if you have one, if not, venue will be given a floor plan. Booth #’s will be assigned 2 weeks prior to each show.)Contact Person_________________________Phone #______________Email Address____________________________Fax#:________________________CC#_____________________________________Exp. Date__________Card__________CVV/SEC Code_________Name on Card________________________Billing Address on card including zip_____________________________________________________________________________________
Please mail or fax with payment to:
TD Convention Center:Summer, Fall & Winter Shows$70 advanced $100 floor rateMake payment to & mail to:TD Convention Center (Bridal Show Electrical form)1 Exposition Dr.Greenville SC 29607Fax: 864-233-2562 Phone: 864-255-8615(for 500 watts only)
Asheville US Cellular Center: Fall & Winter Shows$40 advanced$60 floor rateMake payment to:Wedding Festivals (electrical form)106 Dupont Dr.Greenville SC 29607Fax: 864-242-9935 Phone: 864-235-5555Note: US Cellular Center charges for each outlet used. Please bring a strip cord to plug in multiple cords.
Anderson Civic Center:$45 Make payment to:Anderson Civic CenterOrder when arriving for exhibitor setup.No credit cards accepted. Check or cash only please.
Spartanburg Memorial Auditorium:Electrical is free & is on the floor of booth.This items does not need to be requested in advance.
Hyatt Regency Greenville:$65 advanced$95 floor rate Make payment to & mail to:Hyatt Regency (Bridal Show Electrical form)220 N. Main St.Greenville SC 29601Fax: 864-240-2789 Phone: 864-235-1234
E L E C T R I C A L F O R M
Summer TD Convention Center Fall AshevilleFall TD Convention
Winter HyattWinter AshevilleWinter Anderson
Winter SpartanburgWinter TD Convention
Check which show this form is for:
Conditions: & Regulations for all shows:1. Rates are based on orders received 5 days prior to 1st move in day. Orders received during or after move in will be charged at a higher on site rate except for Anderson.2. Payment in full must accompany the order. No exceptions. Checks should be made payable as noted on each show information.3. Neither the show venue nor Wedding Festivals Inc. will accept liability for equipment damage due to power interruptions or variances, including but not limited to dips, surges or power
outages.4. All cancellations are subject to a 50% processing fee. Cancellations made 24 hours before installation are nonrefundable.5. All changes in orders are subject to a charge amounting to the applicable price schedule for an electrical drop. (Minimum $60)
[ \
____Sign (don’t forget elements to hang a sign) ____Scissors, tools, tape, string, wire etc. ____Step Ladder ____Literature____Booth Display____Tables and Chairs Booths do not come with these items. (Tables and Chairs may not be available the day of set-up. See Rental form and mail to the appropriate rental company supplying tables and chairs for the shows by the deadline dates or you can bring your own.(Remember deadline advanced rates.) ____Tablecloths (See Rental Form)____Electricity (See Rental form) remember deadline advanced rates.____REVIEW BOOTH LOCATIONS!!!, (booth #’s will be emailed to you no later then one week before show date.) It is up to you to let us know, prior to set up, if there is a problem with your location. There is always the chance that locations will have to be moved due to space restraints, fire marshall, or any other reason beyond the control of show management.____”My Wedding Bag” totes for Brides Flyers (See Bag Form to participate, cost $75) Please bring your literature the first hour of exhibitor set up. Please email [email protected] or mark on your contract if you plan to participate in the Bag Sponsorship. Literature brought after this time is in danger of not being included. Galleries: ____Photographers Gallery-(No Charge to participate for participating exhibitors.) Please read specs for gallery presentation. Bring your portraits to Exhibitor set-up and place them on the table marked Photographers Gallery. Please email [email protected] or mark on your contract if you plan to participate in this Gallery or mark it on the contract. Prominence in this space is based on first come first serve to set up. ____Tabletop Design Gallery-(No Charge to participate for participating exhibitors.) Please read specs for tabletop presentation. Please bring your tabletop items to Exhibitor set-up. Ask the Exhibitor check in attendant where this area is located, as it may move from the original position that is shown on the floorplan. Please email [email protected] if you plan to participate in this Gallery or mark it on your contract.____Bridal and Formalwear shops, Couture Display, Fashion Show, Mock Wedding and Reception Display etc.____Display for Groom Expo. -(No Charge to participate for participating exhibitors.) Please read specs for Groomʼs Expo. Merchandise or service that are of interest to a groom. Wedding Festivals will supply 4' round tables or high boys and linens for this area only, to make it look more uniformed. Please email [email protected] if you plan to participate in the Groomʼs Expo or mark it on your contract.____Door Prize boxes and registration forms are not provided by Wedding Festivals. Every exhibitor will be given a door prize slip that you will place in your booth at the conclusion of the show with your winners name on it.____List of employees coming in late. Place in the ticket booth at the entrance of the show.____Check your free listing on www.weddingfestivals.com for spelling errors or changes needed. To purchase a link, please email us at [email protected]
____Caterers mail in your food request forms for TD Convention Center and The Park Expo only. This form is in this packet and will be emailed to you two weeks prior to each show.____Accounting, please mail in checks or fax invoices with credit card numbers prior each show date. We prefer not to collect at vendor set-up.____Set-up times: See General Info sheet. WF Cast Members will direct you on where to unload when you arrive for set up. Make sure to check in, at the Exhibitor Check-in table (at the loading area) before setting up your booth. WF Cast Members will not be available Saturday Morning to assist in unloading. ____Box Trucks must unload 1 1⁄2 hours before exhibitor load in and be removed a 1⁄2 hour before exhibitor load in. For loading out- box trucks must wait until all other vehicles are finished at the loading dock, which is approx. 45 minutes or less after show ends.____Dollies- There is only a hand full of dollies available at every venue. We recommend that you purchase a hand truck from, Sam’s, Home Depot or Lowe’s that transforms into a dolly. This can be easily stored under an 8’ table and is ready to go when the show ends.(continue to next page)____Parking: Hyatt: Downtown Parking, there is a parking garage next to the hotel, however, it is hard to get out of after the show on Saturday. Asheville: Downtown city parking. Usually, there is a free gravel parking lot across the bridge.Spartanburg: Parking lot is city parking and they charge everyone to park, however, it is free to park across the street at the city offices. Anderson: Parking is free. TD Convention Center: Parking lot is city parking and they charge everyone to park unless you are parked one hour before show time. (This info could change.)
____Loading door locations: See maps included in this packet. WF Cast Members will assist you in unloading at the bigger shows, however, we are not responsible for damage to items. Please assist with any items that are fragile. Loading door locations are subject to change.Hyatt- Loading dock beside the circle entrance of the Hyatt. Asheville: Loading dock is to the left of the front entrance facing the Center on Haywood Street. Spartanburg- You can load in on either side of the hall. Front entrance or back loading dock. Anderson- Loading dock behind the building. No vehicle can pull into the building and nothing can be brought in through the front entrance. TD Convention Center- Follow signs to loading dock and see map in this packet. Do NOT load in from the front fountain entrance or other entrances other than the loading dock.____Please remind your staff:-No early tear down or packing up! -Electronic sounds i.e. music, must stay within the booth space.-Only hand out literature and solicit brides within your booth space and not in the aisles, foyer etc. -Do not distribute materials or signage from a non exhibitor.____Tipping of the WF Cast Members is not expected but is deeply appreciated.____We will communicate with you via email the week of the show, for any last minute announcements or changes, please watch for these emails.
E X H I B I T O R C H E C K L I S T[ \
1. Setup Times: See bottom of sheet. Entry toloading area is in the rear of each building. Your specific set-up timeswill be handled according to your booth # at all shows except Anderson, Spartanburg and Park Expo.2. Tables & Chairs Rentals: Wedding Festivals prefers tolower the booth price and put more revenue into advertising.As a result, exhibitors need to rent or bring their tables, chairs, etc.Booths do not come with these items. To rent them, fill out the rentalform and mail or fax them to the appropriate company.All rental items must be pre-ordered & paid by the appropriate deadline dates. Tables & chairs may not be available the day of set-up.3. Booth Dividers- All booths will have white or blackbackdrops. Signs & decorations may be attached to the backdroppoles, but nothing can be attached to facilities walls.Wedding Festivals cannot guarantee color of drapes. Many exhibitors who feel that background color is important for their display, usuallypin a piece of fabric on top of the drape. This also helps them to stand out from other booths. No tape may be used on any poles.4. Signs- Each exhibitor is responsible for their booth sign. (Booth signs are not provided)A large logo sign is best and may be hung on the cross poles. Other ways of displaying your sign is to use an easel or set it up in your booth. Remember, the larger your sign, the bigger the effect.5.Security- Please do not leave anything of value overnight or unattended. Wedding Festivals or the exhibit halls are not responsible for theft or damages. 6. Carpet- You may want to have a 10x10 remnant piece of carpet to make your booth more attractive & comfortable. Some venues are carpeted and some are not. See individual floor plans for this information.7. Food- Caterers, only, may give out sample size food & must fill out a food form for the TD Convention Center andPark Expo show only. Exhibitors can give out pre-wrapped candies. Food sample request forms must be signed. This form will be emailed to you in your last minute email two weeks before each show date.8. Door Prizes- Exhibitors may give away prizes althoughthey are not required. Exhibitors must be responsible forproviding their own door prize boxes & registration cards.At the end of the show, exhibitors will write the winnersname and display it in their booth on a colored slip providedby show management. The brides will walk through theshow one last time to see if they have won. Names collected at the show through door prizes or any other means, remain theproperty of Wedding Festivals. Exhibitor agrees not to sell, lend orotherwise transfer names collected at the show, to any business or individual for any reason. Exhibitor agrees that under no circumstancewill the names be used to promote any other multi-business bridal or weddings related show or event, directly or indirectly, includingExhibitors participation within such an event. Exhibitor agrees to beheld liable for any unauthorized use of the list and names collected at the show according to the Exhibitor Contract with Wedding Festivals. 9. Galleries- See Gallery sheets for information 10. Music- ALL EXHIBITORS who have any form of music intheir booth, even background music in a video, must be non-registered, public domain or original music with the author’s permission. Anyone who violates this rule is responsible for any claims inflicted on Wedding Festivals. All sound must stay within the booth space.11. Exhibitor Badges - will be provided at exhibitor set up. A list of employees who will be arriving late can be left at the ticketbooth. Exhibitors cannot leave brides or customers names for badges, as they will be charged to attend.12. Electricity- There is a charge for all shows except Spartanburg. (see rental form)13. Parking- TD Convention Center.- Exhibitor’s cars must be parked by one hourprior to show time to avoid being charged to park. The Park Expo and Conference Center- There is a charge to park, however, discount flyers will be distributed at Exhibitor check in.Hyatt Regency- Downtown or city parking, most convenient is the parking garage next to the hotel.US Cellular Center- City parking. Charged according to lot. There is usually a free gravel parking lot across the bridge.Spartanburg - To avoid being charged to park, vendors must park across the street. It’s about the same walking distance as the parking lot is to the door of the show. Anderson Civic Center- There is no charge to park.15. Family friendly show-Items in booth and in pictures displayed in booth must be family friendly. Wf has the right to deny anything displayed at the show at any time.16.Booth Sharing- Wedding Festivals does not allow sharing or subleasing. EVERY business that participates on Wedding Festivals in any way must have a SIGNED CONTRACT with Wedding Festivals. No sharing or subleasing. An example would be a florist providing a floralarrangement in exchange for placing cards or literature in a booth.
THIS IS STRICTLY ENFORCED!All multi-business businesses must have a booth forevery business represented at the standard rate perbusiness. All literature, in any form, must be from thebusiness that has a contract with Wedding Festivals.This includes door prizes, signs, or mentions in exhibitorsliterature of other businesses that do not have a propercontract with Wedding Festivals. In Addition, a non contracted wedding business representative cannot “work” a booth for another business.17. Sound Level-Wedding Festivals reserves the right to turn off soundwhich is too loud to conduct business. Sound must staywithin the 10X10 booth area.18. Concessions- May or may not be available depending on the venue choice.19. EARLY TEAR DOWN- Due to liability, a $100 finewill be levied upon any business who tears down theirbooth before the GRAND PRIZE GIVEAWAY & ALL BRIDES HAVE LEFTTHE BUILDING. In addition, the bridal mailing list will be forfeited.The second time a vendor does not comply with this rule, they willbe denied further participation with Wedding Festivals.THIS IS STRICTLY ENFORCED! 20. Database of Brides-Exhibitor agrees that the list of attending brides isnot required to be made available to exhibitor by Show management and is not included in the price of show contract. The list will be available 2 weeks afterthe last show via email to any exhibitor in good standing with showmanagement. This list will be coded to enable show management tomonitor its use. Exhibitor agrees that the list and any names collectedat the show, through door prizes or any other means, shall remain theproperty of show management, and Exhibitor agrees not to sell, lend orotherwise transfer the list, or names collected at the show, to anybusiness or individual for any reason. Exhibitor agrees that under nocircumstance will the list will be used to promote any other multi-business bridal or weddings related show or event, directly orindirectly, including Exhibitors participation within such an event.Exhibitor agrees to be held liable for any unauthorized use of the listand names collected at the show according to Exhibitor contract. Exhibitor is responsible for contacting show management if list is notreceived.Set-up Times and Instructions: Summer Set up times: Anyone can set-up between 11:00 and 2:30pm (except box trucks)on show day only, but not before 11:00. Cast memberswill not be available to help with unloading after 2:00pm. Show starts at 4:00pm.Fall Set up times: Anyone can set-up between 11:00 and 2:30pm (except box trucks) on show day only, but not before 11:00. Cast members will not be available to help with unloading after 2:00pm. Show starts at 4:00pm. Winter Set up times: Anyone can load in between 3pm-8pm (except box trucks), only encouraged to start loading in according to their booth number to avoid overcrowding. You will be emailed these times at least one week out from each show.Saturday Morning Winter shows-Anyone setting up on Saturday morning must make accommodations with Wedding Festivals Management.Saturday Morning set-up is strongly unadvised, except for final perishable items. Asheville Exhibitors: the loading entrance is the same as where the brides start lining up at 9am.Due to liability in Asheville, loading in must end at 9am due to entrance overcrowding.WF Cast Members will assist you in unloading at the bigger shows, however, cast members and Wedding Festivals or the venues are not responsible for damage to items. Please assist with any items that are fragile. Tipping of the Cast Members is not expected but is extremely appreciated.Loading door locations are subject to change.Bag Sponsors and gallery participants etc. need to come the first hour of exhibitor set up.Box Trucks must unload 1 1⁄2 hours before exhibitor load in and be removed a 1⁄2 hour before exhibitor load in. For loading out- box trucks must wait until all other vehicles are finished at the loading dock, which is approx. 45 minutes or less after show ends.21.Fork Lifts- Wedding Festivals is not responsible for providingfork lifts for Exhibitors. Please contact the venue if a forkliftis needed.22.Dollies- There is only a hand full of dollies available at every venue. We recommend that you purchase a hand truck from Sam’s, HomeDepot or Lowe’s that transforms into a dolly. This can be easily stored under an 8’ table and is ready to go when the show ends.23. All Exhibitors must check in during show setup times, regardless of when they setup their booth, to ensure their space, rentals, etc. are correct. Wedding Festivals’ representatives will not be available Saturday morning to assist newcomers or correct any problems due to late arrival of the exhibitor.
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