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Managing Oneself: First things first

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Managing Oneself: First things first. Personal management, which involves organizing and managing your time and relationships according to the your personal priorities We spend our time in one of four ways shown in the time management matrix (defines activities in four categories). - PowerPoint PPT Presentation

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  • *MGT 500 SJC Dr. Coty Keller * Managing Oneself: First things firstPersonal management, which involves organizing and managing your time and relationships according to the your personal prioritiesWe spend our time in one of four ways shown in the time management matrix (defines activities in four categories)

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Time Management Matrix

    MGT 500 SJC Dr. Coty Keller

    Urgent

    Not Urgent

    Important

    I

    Crises

    Pressing problems

    Deadline-driven projects, meetings, preparations

    II

    Preparation

    Prevention

    Values clarification

    Planning

    Relationship building

    True re-creation

    Empowerment

    Not important

    III

    Interruptions, some phone calls

    Some mail, some reports

    Some meetings

    Many proximate, passing matters

    Many popular activities

    IV

    Trivia, busywork

    Some phone calls

    Time wasters & "escape " activities

    Junk mail

    Watching TV excessively

  • *MGT 500 SJC Dr. Coty Keller *Graduating from 3rd to 4th generation time managementThird generationPrioritizing values and goalsDecisions about scheduleScientific time management Nothing wrong with this approach, but you can take it to the next level4th GenerationDecisions relate to:RelationshipsPreventive maintenance PlanningOutcome is a shift of most activities into Quadrant II

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Becoming a fourth generation manager With careful analysis, most people discover that they spend too much time responding to the crises of Quadrant I & III, escaping occasionally for survival to the not urgent, unimportant time wasters of Quadrant IV. The ideal to work toward is eliminating time spent in Quadrant III & IV, and increasing time spent in Quadrant II.

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *4th generation = getting most activities into quadrant IIAs you invest more time on the planning, prevention, and relationship-building activities of Quadrant II, you will find that you spend far less time picking up the broken pieces in Quadrant I or reacting to the urgent demands of other people in Quadrant III

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Applying these ideas to SMAC and lifeRelevance to Job, Career, and Future Assessment of Current Abilities Plan for Development

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *ExerciseImagine that you are at your own funeral three years from now. Four people will be speaking at the service: a family member, a close friend, a work associate and a spiritual or community leader. List things that you would like each person to say about you at the funeral. Make these characteristics, virtues, and skills part of your mission statement and include in Part 1 Vision- of our SMACRelate these goals to specific managerial abilities-and rate those abilities of high importance in Part 3 Relevance of your SMAC.

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Assessment of Current Abilities- Part 4 of the SMACAssess your current strengths and weaknesses in regards to the twenty managerial abilities Assess the meaning of your Urgency Index with respect to the managerial abilities

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Hi Urgency index may be affecting your managerial abilitiesPlanning EmpathyGroup management

    Developing othersNetworkingAdaptability etc.

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Assessment exerciseDraw a Time Management Matrix and estimate how much time you spend in each quadrant. Then log your time for three days in 15-minute intervals. How accurate was your estimate?

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Priority for Development Part 5 of SMACUse your information to make decisions regarding the priorities for development Is it important for you To become a 4th generation manager? Lower your urgency index? Are you really proficient in the related abilities? If you say yes to 1 or 2, but no to 3, give high priority to the related abilities (planning, developing others, empathy, etc)

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Plan for Development Part 6 of SMACDescribe how you plan to develop the abilities which are important to you as you Sample strategies are in Resource GuideYou can also apply some of the lessons learned todayFor example you can develop some strategies to lower your Urgency Index score and move to 4th generation management.

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Planning ability strategy ideaStart organizing your life on a weekly basis. Write down your roles and goals, then incorporate your goals into a specific action plan.

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Strategy for developing others Increase the amount of time set aside for discussion of an individual's performance to three hours -where objectives are not being met, draw up a plan with the individual to meet those objectives

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *Strategy for developing empathyEach time an employee comes into my office I have vowed to listen instead of talking Watch silent television at least every other day and try to identify moods and nonverbal behavior clues

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *It all fits togetherHas to do withDevelopmentMGT 500 create plan for (among other things) developing managerial abilitiesSMACs (in other other than MGT 500) offer opportunities to develop abilities you targeted in MGT 500 SMACHalf-way through the program you will assess your managerial abilities development progress, readjust prioritiesSystem of continuous improvement: take-away from the program

    MGT 500 SJC Dr. Coty Keller

  • *MGT 500 SJC Dr. Coty Keller *

    MGT 500 SJC Dr. Coty Keller

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