Management of statutory compliances-Labour Compliance

To, Paradise Food Court Pvt. Ltd. 301, Legend Crystal, Mandalay Lane, Prenderghast Road, Secunderabad - 500 003 Telangana

K.A :- Mr. J Ranjan

Management of statutory compliances-Labour Compliance under various acts

Dear Sir.

As per discussion held with you, we give herein below the details of the various aspects to be

covered in the above mentioned assignment for management of statutory compliances as discuss

with you.

Annexure I - Scope of Work - Under the Establishment Compliance Services

Nature

Category

Act

Client Responsibility

PCS Responsibility

Regulatory

State

The Shops &

Establishment

Act - 1947

For Registration

Certificate (if applicable)

– Premises lease

agreement, Board

RESOLUTION / Power of

attorney for and on

behalf of the employer

the employer to its

authorized signatory, Memorandum of

Association, Board

resolution for opening

branch, Property tax and

Employer photograph.

Obtain / amend /

renewal of registration

certificate, if any

Monthly attendance

details – branch wise –

7th of every month

Updating of all statutory

registers

Monthly leave details –

branch wise – 7th of

every month


registers

Monthly processed wages

– branch wise – 7th every

month


registers

Addition / deletion /

transfer of employees –

branch wise – 7th of

every month


registers

Change in establishment

name, employer,

manager, employee

count, working hours,

rest intervals, weekly

holiday, branch address –

prior 15 days

Preparation and

submission of all

statutory notices as per

statutory periodicity

Preparation and submission of all

statutory returns as per


Display of statutory

abstracts and notices

Continuous Liasoning

and Inspection handling

Regulatory

State

The Industrial

Establishments

(National And

Festival

Holidays) Act –

1958

List of National and

Festival holidays for the

subsequent calendar year – 15th of December

every year

Updating of all statutory registers

Information of working on

National and Festival holidays – 7 days prior to

the working day

Preparation and

submission of all statutory returns as per


Preparation and

submission of all

statutory notices as per statutory periodicity



Inspection handling

Regulatory

State

The Industrial

Establishments

(Conferment Of

Permanent

Status To

Workmen) Act –

1981

List of employees

engaged on casual basis

– monthly – 7th of every

month

Updating of all statutory registers




Inspection handling

Dispute

State

The Payment Of

Subsistence

Allowance Act –

1981

Information of

suspensions pending

enquiry – monthly basis –

7th of every month


registers

Preparation and

submission of all


statutory periodicity Preparation and

submission of all statutory notices as per


Preparation of subsistence allowance

statements

Inspection handling

Benefit

State

The Labour

Welfare Fund

Act – 1972

Information of any unpaid

accumulations - monthly

basis – 7th of every

month


registers

Wage data – monthly


month



statutory periodicity LWF contribution details as Responsibility: Sai

Motors pay-roll output –

within 15th of January

every year

Preparation and

submission of all



Remittances of statutory

contributions within

statutory timeframe –

will be remitted in state

capitals Remittances of unpaid

accumulations within

statutory timeframe



Inspection handling

Wages

Central

The Minimum

Wages Act –

1948

Information about fines,

deductions and advances

– 7th of every month


registers

If any change in pay

period, pay date and

paymaster – prior 15

days

Preparation and

submission of all








Inspection handling

Benefit

Central

The Maternity

Benefit Act –

1961

Information of any

maternity claim –

monthly basis – 7th of

every month


registers

Preparation and

submission of all



submission of all

statutory notices as per statutory periodicity

Processing of maternity

claims as per statutory

requirements



Inspection handling

Regulatory

Central

The Employment

Exchanges

(Compulsory

Notification Of

Vacancies) Act

– 1959

List of persons added

during previous month

designation - monthly


month

Preparation and

submission of all





statutory periodicity –

consolidated notice of

vacancies can be sent for all recruitments

made during previous

month

Inspection handling

Regulatory

Central

The Equal

Remuneration Act – 1976

Scale of pay or pay

structure – one time

input – changes need to

be informed as on when required


registers

Centralized data of

monthly processed wages

– branch wise – 7th of

every month

Preparation and

submission of all



List of men / women employees – branch wise


Inspection handling

Retirement

Benefit

Central

The Payment Of

Gratuity Act –

1972

Provide information –

Change of establishment

name, address, employer or manager – prior 15

days

Preparation and

submission of Notice of

opening / change /

closure within statutory timeframe

Obtain nomination during recruitment – Pragnaa

shall provide the format if

required

Preparation and submission of notice of

payment of gratuity

within statutory timeframe

Provide information and

relevant data as on when

required – on Gratuity

settlements



Inspection handling

Regulatory

Central

The Contract

Labour

(Regulation &

Abolition) Act -

1970

List / Change of

contractors, nature of

work, contract labourers

count and contract period

– 15 days prior to

allocation of contract /

commencement of work

Obtain / amend /

renewal of registration

certificate

Centralized appearance of

all contractors with the

statutory records as per

the details given by

Pragnaa – for audit purpose if required


registers

Agreement signed with

each of the contractors

Preparation and

submission of all



Preparation and

submission of notice of

payment of gratuity

within statutory

timeframe Periodical audit of

contractor’s compliances

at centralized location –

Max two audits

Regulatory

Central



Inspection handling

Compliances to be

performed by the

contractors will not be

under the scope of

Pragnaa – it has to be

performed by the

contractor – Pragnaa

shall do periodical audit

and ensure compliances Benefit

Central

The Workmen's

Compensation

Act - 1923

Information of accidents

– Within 3 hours


registers

Preparation and

submission of all



submission of all

statutory notices as per statutory periodicity Notification of accidents

to statutory authorities

within statutory

timeframe



Inspection handling

Benefit

Central

The Payment Of

Bonus Act -

1965

To calculate and pay bonus directly to the

employee


registers

To provide information

for updating registers and

returns – within 15 days

of bonus disbursement




submission of all





Inspection handling

Wages

Central

The Payment Of

Wages Act -

1936

If any change in pay

period, pay date and

paymaster – prior 15 days


registers

Information about fines,

deductions and advances


Preparation and

submission of all



Preparation and

submission of all



Display of statutory abstracts and notices

Inspection handling

Benefit

Central

The Employees'

Provident Fund

and Miscellaneous

Provisions Act -

1952

Monthly processed wages – branch wise – 7th every

month

Generation of Monthly

EPF challan and other

compliances pertaining

to EPF as on when

required.

Benefit

Central

The Employees'

State Insurance

Act - 1948

Monthly processed wages – branch wise – 7th every

month

Generation of Monthly

ESI challan and other

compliances pertaining

to ESIC as on when required.

*Note: Procedural compliances shall be complied under the Catering Act instead of Shops

& Establishment Act, based on the applicability, wherever required.

Monthly Data

All monthly salary details must reach us by 1st of every month and all new joining and leaving of

employee must be informed well in advance.

Service Charges:

We will be charging a monthly charge of Rs.6, 000/- per store ( as on date 14 Store Hyderabad 9 & Bangalore 5) i.e. monthly Rs 84,000 Plus service tax as applicable. Further in regards to the

respective Notices as arrived in Bangalore we will revert on the same by Monday morning between

11 to 11:30am will all commercial etc. & will close the said issue.

We hope the above is in order and will match your expectations. In case there are any issues which

may not have been mentioned or missed out by us or you may want to add, please feel free to send

us your feedback. This will enable us to further clarify the issues at stake and accordingly clarify our

scope of the above assignment. Assuring you of the best of our services at all times and looking

forward to a long and fruitful relationship with your Company.

Yours faithfully,

For Prakash Consultancy Services

Prakash Kagalwala

Proprietor

Documents

Management of statutory compliances-Labour Compliance