Checklist for statutory compliances in india- HR perspective

DATE Month Act NAME OF THE STATUTORY RETURN & FORMJan Feb Mar Apr May June July Aug Sep Oct Nov Dec

By 1st ok

By 1st ok

ok ok ok ok ok ok ok ok ok ok ok ok Preparation of Statement and giving to the A/C

ok ok ok ok ok ok ok ok ok ok ok ok Preparation of Statement and giving to the A/C

ok ok

ok ok ok ok ok ok ok ok ok ok ok ok

ok

ok

ok ok

ok ok

ok

ok ok ok ok


ok ok Reconciliation for half yearly

ok ok ok ok ok ok ok ok ok ok ok ok Posting in FORM-7 Register and reconciliation thereof

ok ok ok ok ok ok ok ok ok ok ok ok To collect challans from Bank

ok ok ok ok ok ok ok ok ok ok ok ok Remittance of Contributions

Before 21st ok

ok ok ok ok ok ok ok ok ok ok ok ok Preparation of challans & submission to Bank with Cheque

Minimum Wages Act FORM III RULE 21 (4A)-ANNUAL RETURN to be sent to INSPECTOR UNDER THE AREA CONCERNED

Payment of wage act FORM IV,V RULE 18, VII, VIII RULE 16 -ANNUAL RETURN to be sent to CONCERNED LABOUR/REGIONAL COMMISSIONER

By 8th ESIC

By 8th P.F.

Before 12th ESIC FORM 6 SEC. 44, REGULATION 26- ESIC Half Yearly return-SUMMARY OF CONTRIBUTION IN QUADRUPLICATE ALONGWITH CHALLANS MONTHLY RETURN WITH CHEQUE to be sent to CONCERNED LOCAL OFFICE OR SCHEDULED BANK

Before 15th P.F.Remittance of PF/FPF

Before 15th Factory Act, 1948 Form 21 ( Annual Return) to be sent to CHIEF INSPECTOR OF FACTORIES

Before 15th Factory Act, 1948 FORM-22 Half Yearly Return to be sent to CONCERNED DIRECTOR/INSPECTOR

By 15th THE APPRENTICESHIP ACT, 1961FORM APP-2-Report in respect of Trade apprentices receiving training in the establishment to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively

By 15th THE APPRENTICESHIP ACT, 1961FORM APP-3-giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively

By 15th Contract Labour Act FORM XXV RULE 82(2) ANNUAL RETURN BY PRINCIPAL EMPLOYER to be sent to CONCERNED REGISTERING OFFICER

By 15th Employment Exchange ActFORM ER-1 -QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR,31st March,31st June & 30th September to be sent to LOCAL EMPLOYMENT EXCHANGE or concerned employment officer

By 15th P.F. Preparation of challans & submit to Bank with Cheque,

By 15th ESIC

By 15th ESIC

By 20th P.F.

Before 21st ESIC

Maternity Benefit Act Form L,M, N,O -ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC. to be sent to COMPETENT AUTHORITY UNDER THE ACT

By 21st ESIC


ok Annual

ok Annual NOC from fire office

ok

ok ok ok ok ok ok ok ok ok ok ok ok Entry in the P.F ledger

ok ok

ok Form ER-2 in every 2 years

ok Form 2 Renewal fees

ok Form A, B,C

By 30th ok

By 30th ok FORM-6 Return of Contributionsok

ok

ok Welfare Fund Act Deposit in Fund A/c

By 31st ok FORM-31 Accident Annual Return (FORM-21 Annual Return)By 31st ok FORM-6 Return of Contributions

ok ok ok ok ok ok ok ok ok ok ok ok Monthly Statutory Register Daily / End of the month

FORM-13A/13 Transfer of PF Account-After receiving from the members-as & when requireEligibility Register Updating,Allotment of P.F. Nos.-As & when new employee join-As & when requiredPF Inspection Book-To keep ready for the Inspection

FORM-17 -Register of employees contributionAccident registerInspection book

FORM-16 Accident Report-With in 24Hrs.-As & when requiredInsurance Nos. to be obtained from the Local Office for the new employees-As & when required

FORM-2 Notice of occupation-Within 30days from the date of Expiry-YearlyFORM-18 Notice of Accident-Within 48 Hrs.-as & when required

Before 25th P.F. Form 5--Return of new employees (Addition), form 10 --Return of member left (Deletion),FORM-12A Statement of contributions,FORM-11 Checking,Procesing & filing (Balance sheet)FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return

By 25th FORM A-list of holiday to be sent to CONCERNED INSPECTOR in the labour department

By 25th

By 25th P.F. FORM-3A Individual contribution card & FORM-6A Summary of Form 3-A-(Annual return) to be sent to CONCERNED REGIONAL OFFICE

By 25th P.F.

Before 30th Contract Labour Act FORM XXIV {RULE 82(1)}HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE) to be sent to CONCERNED LICENCING AUTHORITY or CONCERNED INSPECTOR

Before 30th Employment Exchange Act

Before 30th Factory Act, 1948

Before 30th Payment of Bonus Act

Payment of Bonus Act FORM D RULE 5-ANNUAL RETURN -to be sent to CONCERNED INSPECTOR UNDER THE ACT

ESICBefore 31st ESIC FORM 01A (ESI REGULATION 10 C) ANNUAL

INFORMATION ABOUT FACTORY COVERED UNDER THE ACT to be sent to REGIONAL OFFICE

Before 31st Contract Labour Act FORM VII RULE 29 (2) STATE RULE -APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE to be sent to CONCERNED INSPECTOR

Before 31st

Factory Act, 1948ESIC

P.F.P.F.P.F.ESIC

ESICESICFORM-1 Declaration Form, FORM-3 Return of Declaration Form-With in 10 days from the date of

appointment-As & when required ESICESICESICFactory Act, 1948Factory Act, 1948

FORM-18 A Notice of serious AccidentsWithin 4 Hrs.-as & when required

FORM-2A Change of Manager -Within 7 days of the new manager taking charge-as & when required

FORM-8 Test of pressure Vessal-Half Yearly

FORM-7 Record of white washing-as & when requiredFORM-37 Report of examination of Hoist and lift-Half YearlyAmendment of Licenses & when required

Register to be maintainedForm-11 Notice to be checkedList of holidays Notice to be checkedAbstract of the Act Notice to be checkedName &Adress of FI, LO,LI,& DLC Notice to be checkedRegister in FORM XIII

FORM-D register

professional tax actlabour welfare fund

National & festival holiday

Factory Act, 1948

Factory Act, 1948

Factory Act, 1948

Factory Act, 1948Factory Act, 1948Factory Act, 1948

FORM-12-Register of Adult workers Factory Act, 1948

Contract Labour Act

Register of wages, fines (form B), deduction for damages or losses & advance, notice of :-abstract,rate of wages, date of payment of wages-monthly maintainance, monthly checking

payment of wage act

Notice to be displayed:-rate of minimum wages, abstract of the act, name & address of the inspector, weekly holiday, working hours, time & payment of wages

Minimum Wages Act

Equal remuneration act

industrial employment standing orders act

child labour (P&R) Actworkmen compensation act

inter state migrant workment act

payment of grutuity act

THE (State) SHOPS AND INDUSTRIAL ESTABLISHMENT ACT.

trade union actindustrial dispute Act

N69

user: The Profession Tax Act, 1975 • Calculation of PT liability & preparation of Monthly Challan • Preparation & Submission of Annual Assessment • Correspondence with PT Authorities whenever required • Attend Annual PT Assessment

N70

user: Labour welfare Fund - is the amt. which is to be deducted in the month of June & December ( HAlf Yearly return is to be filled).this fund is utilised for social welfare by the govt. Followings are some pts. chich requred for calculating LWF 1. Manager & above garde - Nil ( as there Income Tax is Deducted) 2. Employees drawing wages exceeding Rs. 3000/-per month Employee contribution @ Rs.12/-per employee & emplyer cont. Rs.36/-per employee 3.Employee drawing wages upto & inclusive of Rs.3000/pm Employee Cont @ Rs.6Per Employee, Employer Cont. @ Rs.18Per Employee The cheque is to be drawn in the name of "Maharashtra Labour Welfare Fund". The dates on or before the cheque+covering letter+form A1 has to be send- 15th Jan & 15th July Address- Maharashtra Labour Welfare Board Hutatma BabuGenu Mumbai Girni Kamgar Kreeda Bhavan, Senapati Bapat Marg, Elephinstone, Mumbai- 400013 The Bombay Labour Welfare Fund Act, 1953 • Calculation & Preparation of Half yearly Challan • Attend periodical Inspections by LWF Authorities & Comply accordingly • Preparation & Submission of Annual Assessment • Correspondence with PT Authorities whenever required • Attend Annual PT Assessment

S.No. Description of the Form

1 Form A Application for registration of trade union

2 Form B Register of trade unions

3 Form C Certificate of Registration of Trade Union

4 Form D Annual Return For the year ending 31st March

Type & Nature of Document

Relevant Clause

Section 5 & Regulation 3

Section 8 & Regulation 4 To be maintained by the Registrar of trade unions, up to date

Section 9 & Regulation 5 To be issued by the Registrar Of Trade Unions on registering a trade union

Section 28 & Regulation 12 By 31st July each year

Schedule of Submission / Maintenance

Submitting Authority

As & when a trade union comes into existence

Registrar of Trade Unions

Registrar of Trade Unions

Remarks Checked on

To be maintained by the Registrar of trade unions, up to date

To be issued by the Registrar Of Trade Unions on registering a trade union

The application to be accompanied by a copy of the rules of trade union and other particulars


1 Form A Deposit of compensation for fatal accident

2 Form AA

3 Form B Receipt for compensation

4 Form C Statement of disbursements

5 Form D

6 Form E Receipt for compensation

7 Form EE Report of fatal accidents

8 Form F Application for compensation by workman

9 Form G Application for order to deposit compensation

10 Form H Application for commutation

11 Form J Notice

12 Form JJ Notice

13 Form K

14 Form L

15 Form M

16 Form N Notice to record memorandum of agreement

17 Form O Notice to not record memorandum of agreement

18 Form P Notice of show cause


Deposit of compensation for non fatal accident to a woman or person under legal disability

Deposit of compensation for non-fatal accidents, other than to a woman or person under legal disability

Memorandum Of Agreement concerning injury resulting in temporary disablement

Memorandum Of Agreement concerning injury resulting in permanent disablement

Memorandum Of Agreement concerning injury resulting in temporary disablement

19 Form Q Notice of show cause

20 Form R Register Of Agreements

Relevant Clause

Rule 6(1)

Rule 6(1)

Rule 6

Rule 6(3)

Rule 9

Rule 9 To be given by the Commissioner to the employer on receipt of form D

Rule 11

Rule 20To be made by the applicant and sent to the commissioner

Rule 20 To be made by the applicant and sent to the commissioner

Rule 20 To be made by the applicant and sent to the commissioner

Rule 39 To be issued by the commissioner to the applicant for compensation

Rule 39(3) To be issued by the commissioner to the applicant for compensation

Rule 48To be sent by the employer to the commissioner



Rule 49

Rule 49 & 50

Rule 50


To be submitted by the employer as & when an injury resulting in death occurs.

To be submitted by the employer as & when an injury occurs.

To be given by the Commissioner to the employer on receipt of form A

or B

To be furnished by the Commissioner to the employer on receipt of

application

To be submitted by the employer as & when an injury occurs.

Within 7 days of death or serious bodily injury

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the

memorandum of agreement

To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why

the said agreement ought to be registered.

Rule 50

Rule 52 To be maintained by the commissioner up to date


the said agreement ought to be registered and directing them to make all representations on the scheduled date

Submitting Authority Remarks Checked on

To be given by the Commissioner to the employer on receipt of form D

To be made by the applicant and sent to the commissioner



To be issued by the commissioner to the applicant for compensation

To be issued by the commissioner to the applicant for compensation

To be sent by the employer to the commissioner



The Workmen's Compensation Commissioner


To be given by the Commissioner to the employer on receipt of form A

To be furnished by the Commissioner to the employer on receipt of



To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the

memorandum of agreement


the said agreement ought to be registered.

To be maintained by the commissioner up to date


the said agreement ought to be registered and directing them to make all representations on the scheduled date


1 Form I

2 Form II Certificate Of Registration

3 Form III Register Of Establishment

4 Form IV Application for license for recruitment

5 Form V Application for license for employment

6 Form VI Form of Certificate by Principal Employer

7 Form VII Application for adjustment of security deposit

8 Form VIII Form of license

9 Form IX Application for renewal of license

Apprentices Act Payment Of Gratuity Act

Contract Labour (R&A) Act Industrial Employment Standing Orders Act

Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act

Industrial Disputes Act Equal Remuneration Act

Minimum Wages Act Employees' State Insurance Act

Payment of Bonus Act Payment Of Wages Act


Application for registration of establishments employing migrant workmen

10 Form X

11 Form XI Return to be sent by the contractor to the authorities

12 Form XII Register Of Contractors

13 Form XIII Register Of Workmen employed by contractors

14 Form XIV Service Certificate

15 Form XV Displacement & Outward journey allowances sheet

16 Form XVI Return Journey allowances Register

17 Form XVII Muster Roll

18 Form XVIII Register of Wages

19 Form XIX Register Of Deductions for damage or loss

20 Form XX Register Of Fines

21 Form XXI Register Of Advances

22 Form XXII Register Of Overtime

23 Form XXIII

24 Form XXIV

Form furnishing particulars in respect of recruitment and employment of migrant workmen

Half Yearly Return to be sent by the contractor to the Licensing Officer

Annual Return to be sent by the Principal Employer to the Registering Officer

Relevant Clause Submitting Authority

Rule 3(1) As & when required

Rule 4(1)To be issued by the registering officer to the principal employer once he registers the establishment

Rule 4(2)

Rule 7(1)

Rule 7(2)To be made by every contractor to the licensing officer for employing migrant workmen

Rule 7(3)

Rule 10(3)To be made by a contractor to the licensing officer claimig therein the refund of security deposit

Rule 11(1)Every license issued by the licensing officer shall be in this form

Rule 14(2)

Factories Act

Employment Exchanges(CNV) Act

Trade Unions Act

Workmen's Compensation Act

Inter-State Migrant Workmen Act

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Registering Officer of the area in which the establishment sought to be registered is located

To be maintaied by the registering officer showing particulars of establishments in relation to which

certificates of registration are issued by him

To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the

area wherein recruitment is made

To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by

all rules related to recruitment or employment of migrant workmen, in respect of which the contracto is

making the application.

To be made by the contractor to the licensing officer thirty days before the date on which the license

expires

Rule 21

Rule 24

Rule 48To be maintained by every principal employer of a registered establishment

Rule 49To be maintained by the principal employer and contractor in respect of migrant workmen employed

Rule 50

Rule 51(1)To be maintained by every contractor in respect of displacement cum outward journey allowances

Rule 51(1)To be maintained by every contractor in respect of return journey allowances

Rule 52(2)(a)To be maintained by every contractor in respect of migrant workmen

Rule 52(2)(a)To be maintained by every contractor in respect of migrant workmen

Rule 52(2)(c)To be maintained by every contractor



Rule 52(2)(d)To be maintained by every contractor

Rule 56(1)

Rule 56(2)

To be furnished by every contractor to the specified authorities under the act in respect of recruitment

and employment of migrant workmen

To be furnished by every contractor to the specified authorities under the act in respect of migrant

wormen who have ceased to be employed

To be issued by the contractor to the migrant workman/en on termination of his employment for any

reason whatsoever

To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close

of half year

To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer

before 15th February following the end of the year to which it relates

Remarks Checked on

To be issued by the registering officer to the principal employer once he registers the establishment

To be made by every contractor to the licensing officer for employing migrant workmen

To be made by a contractor to the licensing officer claimig therein the refund of security deposit

Every license issued by the licensing officer shall be in this form

Application to be accompanied by a crossed demand draft and delivered either by registered post or by hand

To be maintaied by the registering officer showing particulars of establishments in relation to which

To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the

To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by

all rules related to recruitment or employment of migrant workmen, in respect of which the contracto is

To be made by the contractor to the licensing officer thirty days before the date on which the license

To be maintained by every principal employer of a registered establishment

To be maintained by the principal employer and contractor in respect of migrant workmen employed

To be maintained by every contractor in respect of displacement cum outward journey allowances

To be maintained by every contractor in respect of return journey allowances

To be maintained by every contractor in respect of migrant workmen

To be maintained by every contractor in respect of migrant workmen

To be maintained by every contractor




To be furnished by every contractor to the specified authorities under the act in respect of recruitment

To be furnished by every contractor to the specified authorities under the act in respect of migrant

To be issued by the contractor to the migrant workman/en on termination of his employment for any

To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close

To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer

before 15th February following the end of the year to which it relates

S.No. Type & Nature of Document Description of the Form

1 Form A

2 Form B Claim form under Section 7(1) of the act

3 Form C

4 Form D Register to be maintained by the Employer

Form of complaint under clause (a) of sub section (1) of section 7 of the act

Form Of Authority in favour of legal practitioner or any official of a registered Trade Union


Rule 3(1) As & when needed

Rule 4(1) As & when needed

Rule 5 As & when needed

Rule 6 To be maintained up to date ---

Schedule Of Submission / Maintenance

Appropriate authority appointed under Section 7(1)



Remarks Checked on

To be submitted in triplicate

To be submitted in triplicate

S.No.

1 Form A

2 Form B

3 Form C

4 Form D

5 Form E

6 Form F

7 Form G

8 Form H

9 Form I

10 Form J

11 Form K

12 Form L

13 Form M

14 Form N

15 Form O


16 Form P

17 Form Q

18 Form R

19 Form S

20 Form T

21 Form U

Description of the Form Relevant Clause

Notice Of Opening Rule 3 (1)

Notice Of Change Rule 3 (2)

Notice Of Closure Rule 3 (3)

Notice for excluding husband from family Rule 5 (1)

Rule 5 (2)

Nomination Rule 6 (1)

Fresh Nomination Rule 6 (3)

Modification Of Nomination Rule 6 (4)

Application for gratuity by an employee Rule 7 (1)

Application for gratuity by a nominee Rule 7 (2)

Application for gratuity by a legal heir Rule 7 (3)

Notice for payment of gratuity Rule 8 (1)

Notice rejecting payment of gratuity Rule 8 (1)

Application for direction Rule 10 (1)

Notice for appearance before the controlling authority Rule 11 (1)

Notice of withdrawal of notice for excluding husband from family

Summons Rule 14

Particulars of application under Section 7 Rule 16(1)

Notice for payment of Gratuity Rule 17

Rule 18(8)

Application for recovery of gratuity Rule 19

Display of abstract of the act and rules Rule 20

Notice for payment of Gratuity as determined by appellate authority

Schedule of Submission / Maintenance Submitting Authority

To be submitted by the employee within 90 days of acquiring a family to the employer

Within 30 days from which the rules become applicable

Concerned controlling authority of the area

Within 30 days of any change in the particulars of the establishment like name, address or nature of business


Atleast 60 days before the intended closure of the business


To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a

copy to the concerned controlling authority of the area.

To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The

employer after receipt forwards a copy to the concerned controlling authority of the area.

To be submitted by the employee to the employer in duplicate. The employer within 30 days of the

receipt of nomination , verify with the service particulars and after attestation return back a copy to the

employee.

To be submitted by the employee to the employer , in cases including where a nominee predeceases an

employee

To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days

from which the gratuity becomes payable.

To be submitted by the nominee of an employee to the employer within 30 days from the date of

gratuity payable to him/her. For this purpose an application in plain paper may also be accepted

To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer,

within 1 year from the date of gratuity payable to him/her

On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an

application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount

of gratuity payable and fixing a date of payme

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the

employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the

reasons why the claim is found inadmissible

In cases wherein the employer refuses to accept a claim application or issues a notice specifying a

amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the

claimant employee/ his nominee/ legal heir may wi

On receipt of form N , the concerned controlling authority of the area may call upon the applicant and

the employer to appear before him on a specified date, time and place.

The controlling authority to record the particulars of each case in form Q

The controlling authority may , at any stage of proceedings, issue summons to the applicant or the employer to produce evidences, documents etc.

on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for payment of gratuity within 30 days of receipt of not

The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the modified amount of gratuity and directing payment within 15 days of receipt of

In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the

notice of the controlling authority , the employee/his nominee/legal heir may apply to the controlling

authority in duplicate for recovery

The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near the main entrance of the establishment

Remarks Checked on

To be submitted by the employee within 90 days of acquiring a family to the employer

To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a

To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The

employer after receipt forwards a copy to the concerned controlling authority of the area.

To be submitted by the employee to the employer in duplicate. The employer within 30 days of the

receipt of nomination , verify with the service particulars and after attestation return back a copy to the

To be submitted by the employee to the employer , in cases including where a nominee predeceases an

To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days

To be submitted by the nominee of an employee to the employer within 30 days from the date of

gratuity payable to him/her. For this purpose an application in plain paper may also be accepted

To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer,

On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an

application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the

employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the

In cases wherein the employer refuses to accept a claim application or issues a notice specifying a

amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the

On receipt of form N , the concerned controlling authority of the area may call upon the applicant and

the employer to appear before him on a specified date, time and place.

The controlling authority to record the particulars of each case in form Q

The controlling authority may , at any stage of proceedings, issue summons to the applicant or the

on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for

The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the modified amount of gratuity and

In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the

notice of the controlling authority , the employee/his nominee/legal heir may apply to the controlling

The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near the main entrance of the

S.No. Forms Description of the Form

1 Form I Draft Standing Orders

2 Form II Notice under Section 5

3 Form III Register

4 Form IV Appeal

5 Form IV-A Notice of changes in shift working

6 Form V Service Card proforma

Section 3 Certifying Officer

Section 5

Section 8

Rule 7-A(1)

Rule 7-A of Schedule I

Section / Clause / Sub-clause



Within six months from the date on which this act becomes applicable to an establishment

To be sent by the certifying officer, on receipt of draft standing orders to the trade union

requiring any objections from their end

To be maintained by the certifying officer. This contains a copy of all certified standing ordersTo be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the

appellate authority accompanied by a certified copy of standing orders

Any notice of discontinuance or of restarting of a shift working shall be displayed

conspicuously by the employer on a notice board at the main entrance to the establishment.

A copy of such notice to be given to the secretary of the registered union.

Standing order 1 of schedule I-B

To be maintained by every industrial establishment a service card duly attested by an

authorised officer in respect of each workman in the form appended to these orders

Remarks Checked on

This form is to be accompanied by a statement giving particulars of the workmen employed and the name of the trade union to which they belong

To be sent by the certifying officer, on receipt of draft standing orders to the trade union

To be maintained by the certifying officer. This contains a copy of all certified standing

To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the

appellate authority accompanied by a certified copy of standing orders

Any notice of discontinuance or of restarting of a shift working shall be displayed

conspicuously by the employer on a notice board at the main entrance to the establishment.

A copy of such notice to be given to the secretary of the registered union.

To be maintained by every industrial establishment a service card duly attested by an

authorised officer in respect of each workman in the form appended to these orders

THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971

S.No. Forms Description of the Form Submitting Authority

1 Form I Rule 17(1) As & when required

2 Form II Certificate Of Registration Rule 18(1)To be granted by the registering officer to the Principal Employer

3 Form III Register Of Establishments Rule 18(3)

4 Form IV Application For Licence Rule 21(1)

5 Form V Form Of Certificate By Principal Employer Rule 21(2) As & when required Issued by the Principal Employer to the contractor

6 Form V-A Application for the adjsutment of security deposit Rule 24(1-A)Application to be made by the Contractor to the licensing Officer

7 Form VI Rule 25(1)To be granted by the licensing officer to the Contractor

8 Form VI-A Rule 25(2)(viii)

9 Form VI-B Rule 81(3)

10 Form VII Application for renewal of licences Rule 29(2)

11 Form VIII Rule 32(2)

Section / Clause / Sub-clause


Application For Registration of Establishments employing contract labour


To be maintained by the Registering Officer showing particulars of establishments in relation to which certificates of registration have been issued

To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor, is located

Form of licence granted by the Office Of the licensing officer

Notice of Commencement/ Completion Of Contract Work by the licencee

Within 15 days of commencement & completion of contract work

Inspector appointed under Sec. 28

Notice Of Comencement/ Completion of contract work by the employer for each contractor

Within 15 days of commencement & completion of contract work under each contractor

Inspector appointed under Sec. 28

To be applied to the licensing officer by the contractor within 30 days before the date on which

licence expires

Application for temporary registration of establishments employing contract labour

When conditions arise requiring the employment of contract labour immediately and estimated to last not more than 15 days


12 Form IX Temporary Certificate Of Registration Rule 32(3)To be granted by the registering officer to the Principal Employer

13 Form X Application for temporary Licence Rule 32(2)

14 Form XI Temporary Licence Rule 32(3) To be granted by the licensing officer to the Contractor

15 Form XII Register Of Contractors Rule 74 To be maintained By the Principal Employer

16 Form XIII Register of Workmen employed by the contractor Rule 75

17 Form XIV Employment Card Rule 76 To be issued by the contractor to each worker within 3 days of employment of worker

18 Form XV Service Certificate Rule 77

19 Form XVI Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour

20 Form XVII Register Of Wages Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour

21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour

22 Form XIX Wage Slip Rule 78(1)(b)

23 Form XX Register of deductions for damage or loss Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour

24 Form XXI Register Of Fines Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour

25 Form XXII Register Of Advances Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour

26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)

27 Form XXIV Rule 82(1)

28 Form XXV Rule 82(2)

To be submitted by the contractor for grant of a licence to the licensing officer of the area in which

the establishment, in relation to which he is the contractor, is located

To be maintained by the contractor in respect of each registered establishment where he employs contract labour

To be issued by the contractor to the workman whose services have been terminated for any reason

whatsoever

To be issued by the contractor to the workmen atleast a day prior to the disbursement of

wages( applicable when wage period is one week or more

To be maintained by the contractor recording therein the number of hours, and wages paid for,

overtime work, if any

Return to be sent by the contractor to the licensing officer

To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the

close of half year

Annual Return Of Principal Employer to be sent to the Registering Officer

Before 15th February following the end of the year to which it relates


THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971

Remarks Checked on

To be granted by the registering officer to the Principal Employer

Issued by the Principal Employer to the contractor

Application to be made by the Contractor to the licensing Officer

To be granted by the licensing officer to the Contractor

Application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post

To be maintained by the Registering Officer showing particulars of establishments in relation to which certificates of registration have been issued

To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor, is located

To be submitted by the contractor

To be submitted by the Principal Employer

To be applied to the licensing officer by the contractor within 30 days before the date on which

Application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post

To be granted by the registering officer to the Principal Employer

To be granted by the licensing officer to the Contractor

To be maintained By the Principal Employer

To be issued by the contractor to each worker within 3 days of employment of worker

To be maintained by the contractor in respect of each work on which he engages contract labour






To be submitted by the contractor for grant of a licence to the licensing officer of the area in which

the establishment, in relation to which he is the contractor, is located

To be maintained by the contractor in respect of each registered establishment where he employs

To be issued by the contractor to the workman whose services have been terminated for any reason

To be issued by the contractor to the workmen atleast a day prior to the disbursement of

wages( applicable when wage period is one week or more

To be maintained by the contractor recording therein the number of hours, and wages paid for,

To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the

CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986


1 Form A

2 Form B Certificate of Age


To be maintained by every occupier of an establishment in respect of children employed or permitted to work



Rule 16(1) Yearly ..

Rule 17(2) As & when felt necessary Inspector



Remarks Checked on

Shall be retained by the employer for a period of three years

All young persons in employment in any of the occupations set forth in Part A or processes set forth in Part B of schedule to produce a certificate of age from the appropriate medical authority.


1 Form A

2 Form B Notice to represent persons on board

3 Form C Agreement

4 Form D Summons

5 Form E

6 Form F Form Of Authority

7 Form G Form Of Nomination Paper

8 Form G-1

9 Form H Form for memorandum of settlement

10 Form I Complaint under Section 33-A of the act

11 Form J Application for permission

12 Form K Application for permission under Section 33

13 Form K-1 Application for recovery of dues

14 Form K-2


Form of application for the reference of an industrial dispute to a board of conciliation/court of enquiry/labour court/national tribunal

Notice of change of service conditions proposed by an employer

Progress Report on Constitution and functioning of Works Committee for the half year ending 30th June/31st December

Application by a person authorised by a workman or heir of deceased workman for recovery of dues

15 Form K-3 Application to the labour court to receive entitlements

16 Form K-4

17 Form L

18 Form M

19 Form N

20 Form O Register Of Settlements

21 Form O-1 Notice of comemncement of lay-off

22 Form O-2 Notice Of Termination of lay off

23 Form O-3

24 Form P

25 Form P-A

26 Form Q

27 Form Q-A

Application to the labour court by a person authorised by a workman or heir of deceased workman to receive entitlements

Form of notice of strike to be given by Union/Workmen in a Public Utility Service

Form Of Notice of Lock Out to be given by an employer carrying on a Public Utility Service

Form of Report of Strike or Lock Out in a Public Utility Service

Form of application for permission to lay off, to continue the lay off of workmen in Industrial establishments to which provisions of Chapter V-B of the act applies

Form of Notice of Retrenchment to be given by an employer under clause © of section 25(F) of this act

Form of Notice of Retrenchment to be given by an employer under clause (d) of section 25(N) of this act

Form of notice of closure to be given by an employer under Section 25-FFA of The Industrial Disputes Act, 1947

Form of notice of closure to be given by an employer under Section 25-O(1) of The Industrial Disputes Act, 1947

Relevant Clause

Rule 3

Rule 6

Rule 7

Rule 17

Rule 34

Rule 36 To be sent to the concerned authority giving the names of representatives

Rule 47

Rule 56-A

Rule 58

Rule 59

Rule 60(1)

Rule 60(2)

Rule 62(1)

Rule 62(1)


As & when a dispute is sought to be referred

To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board

As & when a dispute ought to be referred for arbitration

To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of investigation

As & when a change ought to be effected

To be delivered to the employer nominating a candidate for election to the

works' committee, duly signed by the proposer and the candidate

Not later than 20th day of the month following the half year

To be sent to Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) /

ALC( C) duly signed by the parties to the proceedings.

Every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought to be presented before the labour court/tribunal/National Tribunal

To be made by the employer seeking express permission in writing of the

Conciliation officer/board/labour court/tribunal/national tribunal

To be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section 33-2(a) or (b)

To be made by the workman or group of workmen to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen

To be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen

Rule 62(2)

Rule 62(2)

Rule 71

Rule 72

Rule 73

Rule 75

Rule 75-A

Rule 75-A within 7 days of termination of lay off

Rule 75-B(1)

Rule 76

Rule 76-A(1)

Rule 76-B

Rule 76-C(1)

To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer

To be made by the assignee or heir of the deceased workman to the labour court

to receive entitlements due from an employer

To be made by Union/Workmen to the employer, with copy to ALC (C ) / RLC

(C) / CLC(C)

To be made by the Employer with a copy to The Secretary of the Registered

Union / ALC(C) / RLC(C) / CLC(C)

Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area concernedTo be filed by the conciliation officer in respect of settlements effected under this act in respect of areas within his jurisdiction

within 7 days of commencement of lay off

To be sent to the concerned authority and sent through registered post

acknowledgement due

To be given within 3 days from the date on which notice is served to the workman

To be served by the employer to the central govt. or such authority as specified

under the act

To be sent by the employer to the Labour Secretary(GoI) / RLC(C) / ALC(C) /

Local Employment Exchange

To be served by the employer to the Labour Secretary(GoI) with a copy to the

Registered Trade Union of the establishment


To be sent to the concerned authority giving the names of representatives

ALC( C)

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of

Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) / ALC(C) / Secretary of registered trade union

To be delivered to the employer nominating a candidate for election to the

works' committee, duly signed by the proposer and the candidate

To be sent to Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) /

ALC( C) duly signed by the parties to the proceedings.

Every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought to be presented before the labour court/tribunal/National

To be made by the employer seeking express permission in writing of the

Conciliation officer/board/labour court/tribunal/national tribunal

To be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section 33-2(a) or (b)

To be made by the workman or group of workmen to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of

To be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or

To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer

To be made by the assignee or heir of the deceased workman to the labour court

to receive entitlements due from an employer

To be made by Union/Workmen to the employer, with copy to ALC (C ) / RLC

To be made by the Employer with a copy to The Secretary of the Registered

Union / ALC(C) / RLC(C) / CLC(C)

Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area

To be filed by the conciliation officer in respect of settlements effected under this act in respect of areas within his jurisdiction

RLC( C) with a copy forwarded to ALC( C)

RLC( C) with a copy forwarded to ALC( C)

To be sent to the concerned authority and sent through registered post

Central Government/ RLC(C) / ALC (C) / concerned employmeny exchange

To be served by the employer to the central govt. or such authority as specified

To be sent by the employer to the Labour Secretary(GoI) / RLC(C) / ALC(C) /


To be served by the employer to the Labour Secretary(GoI) with a copy to the

Registered Trade Union of the establishment

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991


1 Form Apprenticeship- 1Form giving personal details of Apprentices

2 Form Apprenticeship- 1-A

3 Form Apprenticeship- 2



Half Yearly return of Apprentices Engaged

6 Form Apprenticeship- 5Form submitted on engagement of an apprentice


Form Giving Record of Practical Training & Related

Instructions

Report in respect of Trade apprentices receiving training

in the establishment

Form giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September

Record Of Progress of Apprentices engaged in an

establishment



Rule 14

Rule 14 At the end of every half year


Rule 14 In the month of November & May


Rule 14

Rule 14 Quarterly

Relevant Clause


Within 15 days of the date of registration of contract of apprenticeship

Regional Director/ State Apprenticeship advisor




Regional Director/ State Apprenticeship advisor & The Principal, ITI where Basic Trg./ Related Instructions is proposed to be imparted to the Apprentice

within 10 days of engagement of an apprentice

Central Apprenticeship Advisor/ Director, Regional Board Of Apprenticeship Training

Director, Regional Board Of Apprentiship Training


Remarks Checked on

This is kept inside Form 1

To be prepared in duplicate

Applicable only to Graduate or Technician or vocational apprentices

S.No.

1 Form ER- 1

2 Form ER- 2

3 Requisition form


Description of the Form Relevant Clause

Rule 6

Rule 6

Rule 4

Quarterly return to be submited to the local employment exchange

Occupational Return to be submitted to the local employment exchange

Requisition form to be used when calling for applicants from Employment Exchanges


Biennial (within 30 days of due date)

As & when vacancies arise


Within 30 days of the due dates i.e. 31st March, 30th June, 30th September & 31st December



Central /local Employment Exchange depending on the nature of vacancies


1 Form 1

2 Form 2

3 Form 3 Notice of Change of Manager

4 Form 4 Licence to work a factory

5 Form 5 Certificate Of Fitness

6 Form 6 Humidity Regsiter

7 Form 7 Record of Lime Washings, Paintings etc.

8 Form 8 Report of examination of pressure vessel

9 Form 9 Register Of Compensatory Holidays

10 Form 10 Overtime Muster Roll for exempted workers

11 Form 10-A Overtime Slip

12 Form 11 Notice Of Periods Of Work for Adult Workers

13 Form 12 Register Of Adult Workers

14 Form 12-A Identity Card Of Workers

15 Form 13 Notice of Periods of work for child workers

16 Form 14 Register Of Child Workers

17 Form 15 Register Of Leave with wages


Application for permission to construct, extend or take into use any building as a factory

Application for registration and grant or renewal of licence

18 Form 16 Health Register

19 Form 17-A Notice Of Accident or dangerous occurrence

20 Form 18 Notice Of Poisoning or disease

21 Form 19 Abstract of the Act

22 Form 20 Annual Return

23 Form 21 Half Yearly Return

24 Form 22 Muster Roll

25 Form 23 Register Of Accidents

26 Form 24 Special Certificate Of Fitness

27 Form 25 Certificate Of Fitness for dangerous operations

28 Form 26

29 Form 27 Certifying Surgeon's visit Note

30 Form 28 Diary Of Inspector Of Factories

31 Form 29 Closure Report Of a Factory

32 Form 30 Register of Water Sealed Gas Holder

33 Form 31

Register Of Surgeon's fees for the issue of duplicate certificate

Report of examination of water sealed gas holders

34 Form 32

35 Form 33

36 Form 34 Form Of Certificate Of Stability

37 Form 35 Record Of Eye Examination

Register of trained adult male workers employed to carry out mounting or shifting or belts, lubrications etc.

Certificate to young persons considered fit to work at machine, plant or process of dangerous character


Rule 12-A

Rule 5

Rule 14-2(a)To be granted by the certifying surgeon to the young persons employed in a factory

Rule 24Temperatures recorded in a Hygrometer to be entered in this register.

Rule 15

Rule 77(4)To be maintained by the manager in respect of compensatory holidays

Rule 78

Rule 79 To be exhibited by the Manager of every factory

Rule 80To be maintained in every factory

Rule 80-ATo be issued to every worker with the signature of occupier/manager of the factory

Rule 85 To be exhibited by the Manager of every factory

Rule 86To be maintained in respect of child workers employed

Rule 87To be maintained by the manager of every factory


To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the manufacturing process

To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the

date on which the license expires

To be made by the occupier and submitted to the Chief Inspector Of Factories with

the signature of the new manager and occupier appended

To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which it is granted

To be maintained with the dates on which white washing, colour washing,

varnishing etc. are carried out.

To be maintained by the manager of every factory in which workers are exempted

under Sections 64 or 65

Section 87 To be maintained by the manager in respect of dangerous operations

Rule 96

Rule 97

Rule 99To be displayed in every factory

Rule 100(1)

Rule 100(2)To be furnished by the Manager to the Chief Inspector before 15th July of each year

Rule 103

Rule 104

Rule 96

Rule 14

Rule 14 (9)

Rule 57-A

Rule 57-A

Within 12 hours of occurrence of an

accident

Factory Inspector;

SDO;Officer-In-Charge of

the nearest police station

To be sent by the manager of the factory as soons as any worker contacts any disease

specified in the schedule to the Chief Inspector/ Inspector/Medical

Inspector/Certifying Surgeon

To be furnished by the Manager to the Chief Inspector before 15th January of the

year subsequent to which it relates

To be maintained by the manager of every factory in respect of workers employed in

the factory

To be maintained in every factory furnishing complete details in respect of every

accident which may occur

To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds

To be granted by the certifying surgeon in respect of persons employed in dangerous

operations

To be maintained by the certifying surgeon or examining surgeon in respect of fees

paid for issue of a duplicate certificate

To be handed over by the certifying surgeon or examining surgeon to the Manager detailing the result of each visit to the factory

To be maintained by the manager in respect of examination reports of the gas

holders carried out by the person qualified to carry out the test

To be submitted by the person carrying out the examination in the form of a report to

the manager or the occupier.

Rule 59-A

Rule 59-B(2)

Rule 3-A

Rule 59-C(4)To be sent by the manager/ occupier within 15 days from the date of examination.

To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21

To be maintained by the manager, containing therein the certifcates issued to young

persons.

To be sent by the manager or occupier of the factory to the chief Inspector in respect

of the manufacturing process carried out.

Remarks Checked on

To be granted by the certifying surgeon to the young persons employed in a factory

Temperatures recorded in a Hygrometer to be entered in this register.

To be maintained by the manager in respect of compensatory holidays

To be exhibited by the Manager of every factory

To be maintained in every factory

To be issued to every worker with the signature of occupier/manager of the factory

To be exhibited by the Manager of every factory

To be maintained in respect of child workers employed

To be maintained by the manager of every factory

To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before

To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the

To be made by the occupier and submitted to the Chief Inspector Of Factories with

the signature of the new manager and occupier appended

To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which

To be maintained with the dates on which white washing, colour washing,

To be maintained by the manager of every factory in which workers are exempted

To be maintained by the manager in respect of dangerous operations

To be displayed in every factory

To be furnished by the Manager to the Chief Inspector before 15th July of each year

To be sent by the manager of the factory as soons as any worker contacts any disease

specified in the schedule to the Chief Inspector/ Inspector/Medical

To be furnished by the Manager to the Chief Inspector before 15th January of the

To be maintained by the manager of every factory in respect of workers employed in

To be maintained in every factory furnishing complete details in respect of every

To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead

To be granted by the certifying surgeon in respect of persons employed in dangerous

To be maintained by the certifying surgeon or examining surgeon in respect of fees

To be handed over by the certifying surgeon or examining surgeon to the Manager

To be maintained by the manager in respect of examination reports of the gas

holders carried out by the person qualified to carry out the test

To be submitted by the person carrying out the examination in the form of a report to

To be sent by the manager/ occupier within 15 days from the date of examination.

To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21

To be maintained by the manager, containing therein the certifcates issued to young

To be sent by the manager or occupier of the factory to the chief Inspector in respect


1 Form A Form Of Individual Application

2 Form B Form Of Group application

3 Form C

4 Form D Certificate Of Authorisation

5 Form E Notice for disposal of application

6 Form F Record of order or direction

7 Form G


Form of application by an inspector or person permitted by the authority or authorised to act

Notice to respondent of the day fixed for the hearing of appeal under section 17 of the act

Relevant Clause Schedule of Submission / Maintenance

Section 15(2)

Section 15(2)

Section 15(2) & Section 16

Section 15(2)

Section 15(3)

Section 15(3)Record of order of direction to be made by the authority under the act

Section 17


Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.

Inspector Of Factories







When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is

found to be malafid

Within 30 days of the date on which order or direction was made, an appeal could be made by the employer/ employee or his legal practitioner and the judge of the district court to issue the notice to the respondent of the day fixed for hearing of appeal.

Remarks Checked on

Record of order of direction to be made by the authority under the act

When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is

S.No Description of the Form

1 Form I Declaration Form

2 Form I-A Family Declaration Form

3 Form I-B Changes in family declaration form

4 Form 3 Return of declaration forms

5 Form 4 Identity Card

6 Form 4-A Family Identity Card

7 Form 6 ESIC-Return of Contributions

8 Form 7 Register Of Employees

9 Form 8 First Certificate

10 Form 9 Final Certificate

11 Form 10 Intermediate Certificate

12 Form 11 Special Intermediate Certificate


13 Form 12 Sickness or Temporary Disablement Benefit

14 Form 12-A Maternity Benefit for sickness

15 Form 13


17 Form 14


19 Form 15 Accident Book

20 Form 16 Accident Report from Employer

21 Form 17 Dependant's benefit - Death Certificate

22 Form 18 Dependant's benefit - Claim Form

23 Form 18-A

24 Form 19 Maternity Benefit - Notice of Pregnancy

25 Form 20 Maternity Benefit - Certificate of Pregnancy

26 Form 21 Maternity Benefit - Certificate of Expected Confinement

Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness

Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness

Dependant's Benefit - Claim Form for periodical Payments

27 Form 22 Maternity Benefit - Claim Form

28 Form 23

29 Form 24 Maternity Benefit - Notice Of Work

30 Form 24-A & 24-B

31 Form 25 Claim for Permanent Disablement Benefit

32 Form 25-A Funeral Expenses Claim Form

33 Form 26 Certificate for permanent disablement benefit

34 Form 27 Declaration & Certificate for Dependant's Benefit

35 Form 28 Abstention Verification

36 Form 28-A Abstention Verification

Maternity Benefit - Certificate of Confinement or Miscarriage

Maternity Benefit after the death of an insured woman leaving behind the child / Maternity Benefit- Death Certificate

Relevant Clause

Regulation 11 & 12

Regulation 15-A

Regulation 15-B

Regulation 14

Regulation 17

Regulation 95-A

Regulation 26

Regulation 32

Regulation 57 & 89-B





To be filled in by the employee with his signature or thumb impression and submit it to the employer

To be filled in by the employee and submitted back to the employer , who shall

forward the same to the appropriate office within 10 days from the date of

submission by the employee

To be submitted by the insured person to the employer within 15 days of such

changes occurring and the employer in turn would forward the same to the

appropriate office within 10 days of receipt.

To be sent by the employer to the appropriate office within 10 days of receipt of the

filled up forms

To be issued by the appropriate office in respect of all insured employees, and send

the same to the employer, who shall issue the same to the concerned employee after

obtaining the signature in the card

To be arranged by the appropriate office and necessary family particulars added in

Form 4

To be sent by the employer in quadruplicatealongwith receipt copies of challans to

the appropriate office within 42 days of termination of related contribution period;

within 21 days of permanent closure of the factory; within 7 days of the date of

receip

To be maintained by the employer in respect of every employee of his factory or

establishment

This medical certificate is to be issued by the insurance medical officer during the

first examination in respect of a spell of sickness or a spell of temporary disablement

To be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured employee would be fit to resume duties

To be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7 days of issue of first certificate

To be furnished by the insured person in cases wherein the insurance medical

officer feels that temporary disablement has continued for not less than 28 days and

such disablement is likely to continue for a longer period

Regulation 63

Regulation 89-B


Regulation 89-B

Regulation 63

Regulation 89-B

Regulation 66

Regulation 68

Regulations 79 & 95-C

Regulation 80

Regulation 83-A

Regulation - 87

Regulation - 87

Regulation - 88

To be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates

To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise

To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates

To be submitted by every insured woman claiming maternity benefit in case of

sickness arising out of pregnancy, confinement, premature birth of child or

miscarriage to the local appropriate office by post or otherwise



To be maintained by the employer in which appropriate particulars of any accident

causing personal injury to an insured person may be entered and preserved every

such book for a period of five years.

To be furnished by the employer to the nearest local office and to the nearest

insurance medical officer immediately if the injury is serious

To be issued free of charge by the Insurance Medical Officer attending the disabled

person at the time of his death

To be submitted by the dependant or dependants concerned or by the legal

representative of the insured member with all supporting documents to the

appropriate local office by post or otherwise

To be submitted by the dependant whose claim for dependant's benefit is admitted,

to the local appropriate office except in the case of first and final payments

To be submitted by an insured woman before confinement to the local appropriate

office


office

To be submitted by every insured woman claiming maternity benefit before

confinement not earlier than 15 days before the expected date of confinement

Regulation 88 & 89

Regulation 88 & 89

Regulation 91

Regulation 89-A

Regulation 76-A

Regulation 95-E

Regulation 107

Regulation 107-A

Regulation 52-A

Regulation 52-A

To be submitted by every insured woman to the local appropriate officestating

therein the date on which she ceases to work for remuneration and if the insured

woman is claiming maternity benefit for miscarriage the claim form ought to be

submitted within

To be submitted by every insured womanwothin 30 days of the date on which her

confinement takes place to the local appropriate office

To be furnished by an insured woman who has claimed maternity benefit, if she

does work for remuneration on any day during the period for which maternity

benefit would be payable to her.

To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B

To be submitted by an insured person declared as permanently disabled by a

Medical Board to the local appropriate office by post or otherwise

To be submitted by the claimant entitled, to the local appropriate office and in case

of a minor, by his guardian and the form ought to be submitted with all supporting

documents

To be submitted by every person whose claim for permanent disablement has been

admitted at six monthly intervals, a certificate attested by such authority as may be

specified by the director general

To be submitted by every person whose claim for dependant's benefit has been

admitted at six monthly intervals , duly attested by such authority as may be

specified by the director general.

To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been claimed or paid

To be furnished by every employer to the appropriate office, such particulars &

information in respect of abstention of an insured woman from work for which

maternity benefit hass been claimed or paid


To be filled in by the employee with his signature or thumb impression and submit it

To be filled in by the employee and submitted back to the employer , who shall

forward the same to the appropriate office within 10 days from the date of

submission by the employee

To be submitted by the insured person to the employer within 15 days of such

changes occurring and the employer in turn would forward the same to the

appropriate office within 10 days of receipt.

To be sent by the employer to the appropriate office within 10 days of receipt of the

To be issued by the appropriate office in respect of all insured employees, and send

the same to the employer, who shall issue the same to the concerned employee after

obtaining the signature in the card

To be arranged by the appropriate office and necessary family particulars added in

To be sent by the employer in quadruplicatealongwith receipt copies of challans to

the appropriate office within 42 days of termination of related contribution period;

within 21 days of permanent closure of the factory; within 7 days of the date of

To be maintained by the employer in respect of every employee of his factory or

This medical certificate is to be issued by the insurance medical officer during the

first examination in respect of a spell of sickness or a spell of temporary disablement

To be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured employee would be fit to resume duties

To be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7 days of

To be furnished by the insured person in cases wherein the insurance medical

officer feels that temporary disablement has continued for not less than 28 days and

such disablement is likely to continue for a longer period

To be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates



To be submitted by every insured woman claiming maternity benefit in case of

sickness arising out of pregnancy, confinement, premature birth of child or

miscarriage to the local appropriate office by post or otherwise



To be maintained by the employer in which appropriate particulars of any accident

causing personal injury to an insured person may be entered and preserved every

such book for a period of five years.

To be furnished by the employer to the nearest local office and to the nearest

insurance medical officer immediately if the injury is serious

To be issued free of charge by the Insurance Medical Officer attending the disabled

person at the time of his death

To be submitted by the dependant or dependants concerned or by the legal

representative of the insured member with all supporting documents to the

appropriate local office by post or otherwise

To be submitted by the dependant whose claim for dependant's benefit is admitted,

to the local appropriate office except in the case of first and final payments



To be submitted by every insured woman claiming maternity benefit before

confinement not earlier than 15 days before the expected date of confinement

To be submitted by every insured woman to the local appropriate officestating

therein the date on which she ceases to work for remuneration and if the insured

woman is claiming maternity benefit for miscarriage the claim form ought to be

To be submitted by every insured womanwothin 30 days of the date on which her

confinement takes place to the local appropriate office

To be furnished by an insured woman who has claimed maternity benefit, if she

does work for remuneration on any day during the period for which maternity

benefit would be payable to her.

To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B

To be submitted by an insured person declared as permanently disabled by a

Medical Board to the local appropriate office by post or otherwise

To be submitted by the claimant entitled, to the local appropriate office and in case

of a minor, by his guardian and the form ought to be submitted with all supporting

To be submitted by every person whose claim for permanent disablement has been

admitted at six monthly intervals, a certificate attested by such authority as may be

specified by the director general

To be submitted by every person whose claim for dependant's benefit has been

admitted at six monthly intervals , duly attested by such authority as may be

specified by the director general.

To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been

To be furnished by every employer to the appropriate office, such particulars &

information in respect of abstention of an insured woman from work for which

maternity benefit hass been claimed or paid


1 Form 2

2 Form 3A/ Form 7 (PS) Members' Annual Contribution Cards

3 Form 9/Form 3(PS)/ Form 1(IF)

4 Form 5 / Form 4(PS) / Form 2 (IF)

5 Form 10 / Form 5(PS)

6 Form 5-A Return of ownership in duplicate

7 Consolidated Statement Of Dues and Remittance

8 Form 6-A/ Form 8 (PS) Consolidated Annual Contribution statement

9 Form 13

10 Form 11

11

12 Form- 10 C

13 Form- 10 D

14 Form- 19

15 Form- 20

Declaration & Form of nomination for EPF / Pension/ IF to be filled in by the eligible employee

Consolidated return of employees entitled to become members of the funds on the date of application of the scheme

Return of employees qualifying for membership under PF, Pension & Insurance Fund for the first time during the month

Return of employees leaving the service of the employer during the month

Form 12-A / Form 6 (PS) / Form 4 (IF)

Form concerning transfer of previous accumulation dues from existing PF

Details of past employment / membership of employee

Challan (there is one consolidated challan of accounts 1,2,10,21 & 22)

Remittance of PF contribution, Pension fund, Administration & Inspection Charges, EDLI & its admin. Charges

Form to be used by a member of EPS 1995 for claiming withdrawal benefit / Scheme Certificate

Form to be used for claiming superannuation pension, Retirement pension, Short Service Pension, Disablement pension, Widow Pension, Children Pension, Orphan Pension

Claim form to be used by a major member of the EPF scheme

Claim form to be used by a nominee/ or a legal heir in case of death of a member of the EPF scheme

Relevant Clause

Concerned RPFC

Concerned RPFC

Concerned RPFC

within 15 days of the close of month Concerned RPFC

36(EPF) ; 20(EPS) within 15 days of the close of month Concerned RPFC

Concerned RPFC

Concerned RPFC

43(EPF) ; 20(EPS) Concerned RPFC

28(EPF) As and when required Concerned RPFC

As and when required Concerned RPFC

within 15 days of the close of month Concerned RPFC







33(EPF);18(EPS); 10 (EDLI)

As & when a new entrant joins the scheme

35,42,43,44(EPF); 19(EPS)

By 30th April every year for the year ending 31st March

36(EPF); 20(EPS); 10(EDLI)

within 15 days of the commencement of the scheme

36(EPF); 20(EPS); 10(EDLI)

36A(EPF); 21(EPS); 1(EDLI)

Immediately on coverage & within 15 days of making any change in the establishment

38(EPF) ; 20(EPS) ; 10(EDLI)

within 20 days of the close of the month

By 30th April every year for the year ending 31st March

Remarks Checked on


1 Form A Register showing the computation of allocable surplus

2 Form B Register showing the set on & set off of the allocable surplus

3 Form C

4 Form D


Register showing the details of amount of bonus due to each of the employees, the deductions under section 17 & 18 and the amount actually disbursed

Annual Return stating the amount of bonus paid to employees for the accounting year ending on 31st March


Rule 4(a) To be maintained by the employer ---

Rule 4(b) To be maintained by the employer ---

Rule 4( c ) To be maintained by the employer ---

Rule 5 Inspector

Schedule of Submission/ Maintenance

Within 30 days after the expiry of time limit specified for payment of bonus

Remarks Checked on

Time limit for the said purpose is within a period of eight months from the close of accounting year


1 Form I Rule 21(4)

2 Form II Rule 21(4)

3 Form III Rule 21(4-A)

4 Form IV Rule 25(2)

5 Form V Rule 26(5)

6 Form VI Section 20(2)

7 Form VI- A Section 21(1)

8 Form VII Section 20(2)

9 Form VIII Section 20(2)

10 Form IX Section 20(3)

11 Form IX-A

12 Form X Rule 26(1)

13 Form XI Rule 26(2)

MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES


Relevant Clause

Register Of Fines Ought to be up to date

Ought to be up to date

Annual Return By 1st February each year

Register Of Overtime Ought to be up to date

Muster Roll Ought to be up to date

Form for a single application in respect of any number of employees employed in scheduled employment.

Register Of Wages

Wage Slip Ought to be issued every wage period


Register of deductions for damage or loss caused to the employer, by the neglect or default of the employed persons

Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered

trade union/legal practitioner may apply

Form of application by an Inspector or person acting with the permission of authority

To be presented within 6 months from the date of payment of minimum wages

Form in authority in favour of a legal practitioner/official of a registered trade union

To be presented within 6 months from the date of payment of minimum wages

Form Of Summons to the opponent to appaear before the authority

When an application under section 20 is entertained , the authority shall hear the applicant & the employer.

Abstracts of the Minimum Wages Act, 1948 & the Bihar Minimum wages Rules, 1951

To be displayed at the factory premises

Ought to be up to date for every wage period

Remarks Checked on

Form for a single application in respect of any number of employees employed in scheduled employment.


Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered

Authority appointed under the act.

Authority appointed under the act.

When an application under section 20 is entertained , the authority shall hear the applicant & the employer.

Documents

Checklist for statutory compliances in india- HR perspective