Management & Control of Contractors

8/6/2019 Management & Control of Contractors

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Management & ControlManagement & Controlof Contractorsof Contractors

MOHAMAD NIZAM BIN AYOF

Level 1, [email protected] 870306-3316791



Imagine…



[Description of the Accident]

This accident occurred when a worker's head was caught between a fallinghammer and the pile cap while a pile driver was being assembled for foundation

construction work at a residential building construction site.

At the time of accident, the pile driver was being reconfigured to carry out both

pile driving and earth augering functions. The reconfiguring work involved first

removing the working part of a drag shovel, then assembling the earth auger,

connecting the upper and lower portions of the pile driver leader with bolts,mounting the hammer on the hook, and placing a pile cap under the leader. At

the final stage of the work, the cap and the hammer were to be connected by a

wire cable.

On the day of the accident, two workers started the assembly work. When the

pile driver operator shortened the machine arm to lower the suspended leader

to the position of the cap, the hammer also came down and the head of theother worker was caught between the hammer and the cap while he was

assisting the assembly work. The victim was rushed to a hospital by ambulance,

but died due to a fractured skull.



[Causes supposed]

1. The victim put his head between the hammer and the capwhile the pile driver operator was lowering the leader.

2. After completing the work to position the metal cap guide,

the pile driver operator started to lower the leader without

confirming a voice response from the victim.

3. Working procedures for mounting the cap had not been

clearly established.

4. The pile driver operator had not completed a skill-training

course for vehicle-type construction machinery (for

foundation work).



What kind of accident is about to happen?

A worker in the bucket of an aerial lift is trying to do some wiring on an

overhead crane of a factory building with an uneven floor.

Can you predict what's about to happen?



Look what happened!

When the worker tried to turn the bucket to dothe wiring, the aerial lift wobbled because it was

positioned in an unstable location on an uneven

part of the floor. The worker's chest was crushed

between the railing of the bucket and the

overhead crane rail.



Tips for preventing similar accidents :

Plan ahead of time where an aerial lift is going to be located, and be sure

there are no uneven spots in that location.

Before performing work, be sure that aerial lifts are completely stable.



Learning Object ivesLearning Object ives

The students will be able;

1. To detail t he health and safety

management processes for the select ionand control of contractors

2. To describe 7 steps of procurement and

contractor management



ScopeScope

• Contractors and why manage them

• Elements of procurement and management

Step 1 – Policies

Step 2 – Planning

Step 3 – Select contractors

Step 4 – Clarify contract

Step 5 – Orientat ion & training

Step 6 – Control of work act ivi ty

Step 7 – Post contract evaluat ion



What is contractor?What is contractor?

• A contractor is anyone/natural person you get in to work

for you that is not an employee. A natural person is ahuman being and not a company.

• Contractor may come onto your sites to clean windows,test electrical equipment, service li fts, repair vehicles, or

carry out construct ion work .



The scenario…The scenario…

It is a common pract ice for companies to hire contractors on thelowest price basis assuming the cont ractor will also meet alllegislative requirements. Generally, the primary objective of theprincipal and the expectation placed upon the contractor is for thecontract to be completed within the constraints of t ime, cost and

quality. However, safety must be included in the process, whetherspecified or not.

Contractors, in their effort to win the bid, may reduce or eliminatesafety considerations in an effort to submit a competitive bid. Thismay mean they will have to take risks to avoid losing money if theyare awarded the job. As a general pr inciple, larger projects maycarry more risk, involve more people and cost more. The cost andsize of a contract isa useful indicator of the level of safety required.



Why manage procurementWhy manage procurement

Liability

Procured equipment, installat ions or materialscould course injuries and ill health. (OHSA 1994,CIMAH Regulat ions 1996 and USECHH Regulat ions

2000)

Procured services (from contractors) is equallyimport ant because OSHA 1994 defines contractorand subcontractors as organization's ownemployee

Responsibili t ies for work at site cannot be delegateto others (OSHA 1994 – sect ion 18)



U.S. Construct ion Accident Stat ist icsU.S. Construct ion Accident Stat ist ics11

• Nearly 200,000 serious injuries and 1,226 deathseach year

• 5.5% of workforce but 21.5% of fatalit ies

• Construct ion has one of the highest fatality ratesof any industry sector

SIGNIFICANCE: NEARLY 100 DEATHSPER MONTH

1Bureau of Labor Stat ist ics-2006



Seven step management processSeven step management process

Approach that organisations can use to engage andmanage contractors.

Thisapproach can assist in the preparation of a safetyrisk management system.



Step 1: PolicyStep 1: Policy

Procedures for incorporat ing and evaluat ing OSH intopurchasing, leasing including pre-qualification of

contractor.

Inform suppliers and contractors of requirements beforeprocurement.

Fulfill requirements before use of substances, equipment

and before awarding contract .



Safety management planSafety management plan

Assign responsibilit ies, and set OHSperformance standardsfor managers, supervisorsand workers.

Ensure active involvement in OHS matters by managers,

supervisorsand workers.

Provide information, instruction and training for people atall levelsso they can effect ively meet their responsibilit ies.

Identify, assessand control all workplace hazardsand risks.

Implement company goalsand object ivesfor OHS.



Safety policySafety policy

• demonstrate a commitment to safety;

• ensure accountability at all levels;

•

encourage cooperat ion of all workers; and• be clear and easily understood.



Step 2: PlanningStep 2: Planning

Ensure before commencing work and at all stages ofcontacting

- identify hazard and risk and inform contractor(also include in t ender document and priced)

Procedure for report ing contractor for OSH violat ion

Ensure SHO is well informed





Step 3: Select ContractorStep 3: Select Contractor

•Contractor selection based on

-Review of the contractor’s injury/illness

data for t he past three years

-References, background checks

-Questionnaire





Step 4: Clarify ContractStep 4: Clarify Contract

•Contractor prepare OSH plan

•With contract ing officer, project officer, & SHO

- reviewing safety requirements- discussing implementat ion of all healt hand safety provisions

•Complete pre-job OSH orientat ions and t raining

before being allowed to work



Step 5: Orientat ion & TrainingStep 5: Orientat ion & Training

•Safety orientat ion should include a review of:

- general safety rules and regulat ions

- emergency report ing and response

procedures- work permit procedures

- physical and chemical hazards, on sit e (fire,explosion, and toxic release type hazards)

- other day-to-day issues



Induction Training on Site Personnel Should Include:

• ident ified hazardspeculiar to that site;

• report ing processesfor accidents/incidents;

• invest igat ing procedures;

• procedures for hazard identif ication, assessment and

control;• emergency procedures, first aidersand first aid facilit ies;

• manual handling skills;

• personal protect ive equipment;

•

linesof communicat ion/consultat ion processes;• responsibil it iesunder the Act and Regulations; and

• site security and public protect ion.



Step 6: Control of Work Act ivityStep 6: Control of Work Act ivity

•Compliance are enforced andmonitored (includinginspections and auditing) andevaluated.

•Report ing requirement

•Must have on-site projectmanager (site supervisor)

Induction

Control

Reporting

Regular

meetings





Step 7: Post Contract Evaluat ionStep 7: Post Contract Evaluat ion

•Organization

-analyze contractor OSH performance

-register for future contracts•Contractor

-removal all waste, materials, tools and

equipment

-site clean-up and restoration



SummarySummary

•Incorporate OSH in procurement

•Fulfill requirements before use of materials orawarding contract (pre-quality contractor)

•

Involve contractors in assessing risk of their respect ive jobs and integrat ing t hem into common safetymanagement system.

•Enforce, coordinate, monitor and evaluatearrangements

•Keep register of contractor



Recap…Recap…

Are u able…

1. To detail t he health and safety

management processes for the select ionand control of contractors?

2. To describe 7 steps of procurement and

contractor management?



Any accident foreseen in this frame?

An operator worker is about to load a mini excavator on a truck at

the construction site of a housing complex. Because ordinary rampsare not available, he uses two plates originally used as concrete

formwork. One of them is 17 cm in width x 1.6 m in length in size and

the other is 17 cm in width x 1.45 m in length.

Meanwhile another worker is collecting the scattered shreds of

construction materials to clean the site.

Now what accident do you anticipate from this picture?



This is the accident resulted!

A moment before the mini hydraulic excavator finished climbing over

the edge of the truck, it suddenly lost balance and fell off on the

ground on the right side. The operator jumped out of the machine

unhurt in time, but the worker was crushed under the fallen

machine.



Tips for forestalling similar

accidents

Choose ramps best suited to construction

vehicle, when loading and unloading them

on a truck or trailer, and install them

securely in the truck/trailer at an angle

lower than 15 degrees.

Post a conductor for the work, while off-

limiting the working area.

Determine working procedures as well as

method for the work beforehand, and

make sure that they are disseminated

among those concerned.



Replacement work of fluorescent

lamp

A man is replacing an old fluorescent

lamp, standing on a chair that is placed on

top of a desk.

Various Points of Hazard

A folding chair is not steady enough. The man standing on it can

easily lose his balance and fall off on the floor.



Moving oxygen cylinders

Workers A and B are replacing oxygen

cylinders in a cylinder installation yard.

Worker A is now taking down an

empty cylinder weighing 50 kg, while

Worker B is kicking off a new cylinder

to move it to the yard. It is chargedwith oxygen at the pressure ratio of

150 kg/square cm.Various Points of Hazard

The two workers do not use a special cart for transporting gas

cylinders. There is the danger of damage to both the workers

and the cylinders alike.

If a highly pressurized gas cylinder is rolled over the ground,

there is always the danger of gas leakage

Documents

Management & Control of Contractors