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RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme RENAISSANCE - LYON - FRANCE 2 Wrong reports/ wrong version Bad internal communication/diffusion Lack of attention from the partner Cd, internet, name of the document, responsability of the partner, Meeting Reports not totaly completed To understand of what it’s needed English Reports done after the deadline Lack of time Change of partner Validation process too long (signatures) To include this workload in the previsional budget To clear task allocation, Meeting To include this time process in the schedule RDV, to give more details To translate some documents, Responsability of the partner Coordinator barriers Partners barriers Suggestions Lack of transparency from the partner Lack of responsabilisation, lack of implication task allocation in the organization not effective Fror a new contact: lack of informatio Internal conflicts Meeting, financial sanctions, to strengthen leaders responsability To remind the responsability of the partner Meeting To remind the responsability of the partner, Meeting
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Malorie CLERMONT / Béatrice CouturierLocal coordination - Hespul & Grand Lyon
RENAISSANCE LYON – 28th April 2009-LyonWorkshop WP 0.2: local Management
Annual Progress Reports production: Barriers and Proposal of solutions
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
2
Observation
Since 2 years: the annual progress report is done with 3 to 6 months late.
From now on, the Commission will not accept more delays!Which means: no validation of the financial report => no
subvention
We need to find out a new strategy !
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
3
Wrong reports/ wrong version
Bad internal communication/diffusionLack of attention from the partner
Cd, internet, name of the document, responsability of the partner, Meeting
Reports not totaly completed
To understand of what it’s neededEnglish
Reports done after the deadline
Lack of timeChange of partnerValidation process too long(signatures)
To include this workload in the previsional budgetTo clear task allocation, MeetingTo include this time process in the schedule
RDV, to give more detailsTo translate some documents, Responsability of the partner
Coordinator barriers Partners barriers Suggestions
Lack of transparency from the partner
Lack of responsabilisation, lack of implication
task allocation in the organization not effective Fror a new contact: lack of informatio
Internal conflicts
Meeting, financial sanctions, to strengthen leaders responsability
To remind the responsability of the partner
Meeting
To remind the responsability of the partner, Meeting
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
4
To remind some basics
- Concerto programme = innovating, complete and complex projects => need to work differently, and new relation with new partners=> Need a true implication of each partner
- Delay of one partner impacts on the work of other partners
- Each partner has to take its own responsibility to give the reports in time = commitment
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
5
1. To implement meetings with the local coordinator for a better follow up
Objectives:Less contacts with the coordinator who still stay at the disposition of the partner
More official meetings for less recalls and more transparency
2. Local and European Coordination:Same point of view: regular meetings
for instance: with a follow up document, tel-meetings…
The Meetings: a new timetable
for a strengthen collaboration
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
6
A new timetableto strengthen collaboration /
RDVSystematically meetings – some suggestions
- (face to face) when launching the report- (face to face) 2 weeks after (???):
- In function of the progress/ barriers encountered
- (with all the partners) at mid-term:- State of progress of each partner
- (face to face) 1 week after: if necessary
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
7
les RDV: a new timetablefor a strengthen collaboration
the 1st meeting:- To establish a personal schedule with the partner- To establish the complete list of the documents to
complete and to deliver= Annexes, delivrables, progress reports, Form C, audit
certificates…- To give all last versions- To identify the other partners/contacts in each WP- To validate the action plan: calendar, documents and
contents, contacts, audit certification,…
Objective: to give the partner all the « keys » to start with sucess the progress report
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
8
Other suggestions
- During CSGs: to talk about the state of progress of all WPs/sub-WPs
- Or: to up date every 6 months the state of progress of each partner in each WP
- Or: to create a template to up date information between the coordinator and the partner
- Or: to transfer money and time from a partner to another
RENAISSANCE : a CONCERTO project financed by the European Commission on the six framework programme
RENAISSANCE - LYON -FRANCE
9
Malorie CLERMONTTel: +33 (0)4 37 47 80 93
Contact
ENERTECH
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