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Anne P. Harty, CPAChief Financial Officer, City of Rock Hill, SC
Cory KampfFinance & Central Services Division Manager, Anoka County, MN
Alvin GalangSenior Training & Development AnalystCity of San Jose, CA
Making the Most of Your Mentorship Programs
www.gfoa.org • #GFOA2018
112th Annual ConferenceMay 6-9, 2018 • St. Louis, Missouri
Moderator/Speakers:
2:40 – 3:30 • May 6, 2018 • Room 100-102
LET’S GET STARTED!
FIND YOUR CONNECTIONS
FIND YOUR CONNECTIONS
FIND YOUR CONNECTIONS
FIND YOUR CONNECTIONS
FIND YOUR CONNECTIONS
FIND YOUR CONNECTIONS
Mentoring – what is it?
Mentorship is a relationship in which a more experienced or more knowledgeable person helps to guide a less experienced or less knowledgeable person. -- Wikipedia.
Mentor: an experienced and trusted advisor.
Mentee: A person who is advised, trained, or counseled by a Mentor.
Mentor Programs – Why?
•Recruitment & Retention – shows organization cares about them
•Succession Planning •More Engaged Workforce • Increases Job Satisfaction
Evelyn Gaskin - @Leadexcellent
Mentoring – The Beginnings
Women’s Public Finance Network of GFOA
•Applications for mentors and mentees available through June 1, 2018
•Link to applications: https://www.surveymonkey.com/r/WPFNMentorshipApp18
Mentoring – The Beginnings
Mentoring – The Beginnings
Citywide Mentoring Program – The Beginnings
#KEEPROOTING
Mentoring – The Beginnings
Focused Conversation at 2012 State Conference
Recruiting for the future of Local
Government Finance
What is MNGFOA’s role? Two Tracks
established:
• Recruitment (College & Finance Professionals)
• Establish a Mentoring Program
First Year 2013 18 Participants
Mentoring – Setting up the Program
Mentoring – Setting up the Program
• Establish program objectives • Outlines program structure
Executive Summary of the Program
• Standing Committee authorized by Executive Board
• Develop, Steer, and review program
Program Leadership Team
• Recruitment – Application & Selection• Protocols and Training Program Design
Mentoring – Setting up the Program
Mentoring – Setting up the Program
• Recruited 3-4 volunteers (passion for Mentoring)
• Mentor/Mentee Pairing selection • Manage Mentor/Mentee
relationships • Steer overall program
Program Leadership
Team
Mentoring – Setting up the Program
Mentoring – Setting up the Program
• Application Process • Training (Define roles /
responsibilities)• Mentor/Mentee Agreement
Program Design
Mentor Program – Application Process
Sample Application Form
• Keep it Simple• Relevant• Provide info to help w/
Pairing decisions• Questions for Mentor /
Mentee may differ slightly.
Mentor / Mentee Training
Key Take-aways: •Separate Mentor / Mentee Breakout Session•Mentor / Mentee expectations – agreement •Relationship is confidential – held in the highest
regard•Mentor Leadership role in monitoring relationship
defined
Mentoring Photos – Kick-Off
Mentoring Photos - Giveaways
Roles & Responsibilities of Mentor
• Be Engaged • Listen - follow needs of Mentee• Provide experiences in context to meet Mentees requests• Understand your motivation / strengths / weaknesses• Willingness to meet on a regular basis • Open Door Policy for emails / phone calls / texts etc… • Offer opportunities to increase Mentees network
• Take them with you on a meeting or other event
Roles & Responsibilities of Mentee
•Eagerness to Learn •Ability and willingness to be a team player•Set meeting agenda – willing to contact Mentor •Meet on a regular basis •Patience•Be a risk taker•Positive attitude
Program Roles & Responsibilities
Privilege
Pact
Relationship
Network
Share
Safe
Mentoring Photos – Scavenger Hunt
Mentoring Photos – Silent Disco
Mentoring Photos – Build a Terrarium
Mentor Program Evaluation
Surveys
Feedback received by Mentor Leadership Team
Review of participation numbers
How do you keep the excitement going?
Mentoring Photos – Garden & Grow
Mentor Program –Participation Numbers
Year Program Participants2014-2015 Citywide 228 / 127 Connections2015-2016 Citywide 332 / 74 Connections2016-2017 Citywide 261 / 177 Connections2017-2018 Citywide 215 / 129 Connections
Mentor Program –Participation Numbers
Year Program ParticipantsFall 2013 NEXUS 44
Spring 2014 NEXUS 42Fall 2014 NEXUS 28
Spring 2015 NEXUS 28Fall 2016 NEXUS 24
Spring 2017 NEXUS 38
Mentor Program –Participation Numbers
Year Mentors Mentees2013-2014 9 92014-2015 10 102015-2016 6 62016-2017 10 112017-2018 16 17
Success Stories
Share your Success Stories – They are Powerful:
MNGFOA Clip 1 .mp4
MNGFOA Clip 3.mp4
www.gfoa.org • #GFOA2018
112th Annual ConferenceMay 6-9, 2018 • St. Louis, Missouri
Questions:Speakers will take questions and comments. This session is being recorded, please utilize the microphone in the aisle to ask all questions.
Provide Feedback:Please take a few minutes to provide your feedback at www.gfoa.org/conf-eval
Discuss/Comment: Join the discussion at #GFOA2018
Speaker Contact Information:
Anne P. Harty, CPAEmail: [email protected]:803-329-8764
Cory Kampf Email: [email protected]: 763-324-1751
Alvin GalangEmail: [email protected]: 408-793-5584
Contact GFOA: To contact GFOA about session topics please email [email protected]
