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FEI Systems, Inc., © 2017
Maine WITS Provider Training
11/28/2017
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Val HewittTraining Associate
[email protected]
11/28/2017
Introductions
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• WITS Basics
• WITS Login
• Client Search \ Setup
• Intake
• Outcome Measures
• Program Enrollment
• Encounters
• Dismissal
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WITS AGENDA
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WITS – Web Infrastructure for Treatment Services
• Modular platform for collection and reporting of
behavioralhealth data
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WITS Overview
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Internet Browsers
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First Time Login
1. Account Created
Locate your User ID
2. Reset Credentials Email
Click the link!
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Credentials
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• Allows user to reset password after 1 or 2 failed
attempts.
• If password is entered a 3rd
time incorrectly – your login account will be locked and you
will need to contact the WITS Administrator.
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Forgot Password
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Account will lock if signed in on one computer and then use a
different computer to log in. To prevent, always remember to log
out at the end of the day and anytime your computer is
unattended.
• Establishing answer to security question will allow you to
reset your own password if you have entered password/pin
incorrectly 2 times.
• Password and Pin must be changed every 60 days.
• Maximum of three (3) incorrect login attempts.
• Account will be disabled after 60 days if you do not log
in
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WITS Security Tips
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User Workflow
Search for a
client/ Add New
Client
Start New Episode
and record Intake
Complete Admission
Profile
Complete Outcome Measures
Record Program
Enrollment
Record Encounters
End Program
EnrollmentDischarge
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Basic Navigation
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Data Fields+
Mandatory Field
Read Only
Required for State Reporting
Missing Required Field
Discretionary Field
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Cancels the current action and returns to the previous
screen
Saves data entered and remains on the current screen
Saves data entered and returns to the section start page
Navigate through the screens in each section (left and right
arrows)
Clears all criteria from the search tools when present
Run the search tool using the criteria entered
Move Data from one choice box to another
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Action Links
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System Messages
Required fields are missing
Information Messages
Warning Message
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• Robust Search features
• Avoid duplicate client creation
• Search is not data entry
• Add Client link to create the client information
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WITS Client Search
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Client Name or Number• Use a client’s nickname or
alternate names in the First Nameor Last Name fields.
• Use an asterisk (*) to perform a wildcard search.
• Client Birthday or Age• Between- colon (:). • After a date-
Greater than (>). • Before a date- Less than (
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System Links
Click Link to
Reorder
Export to Excel
spreadsheet
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• Yellow fields are required!
• Fill out as much information as possible
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Add a Client
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After completing the client profile, fill out additional
information:
Alternate names
Additional Information
Contact Info
Collateral Contacts
Other Number
History
Allergies
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Additional Client Information
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• Links to forms to complete information.
• Can only be accessed after searching for a client.
• Episode will make additional screens available
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Activity List
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New Episode
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• Basic Information
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Intake
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Admission
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Outcome Measures –Client Status
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Outcome Measures- Diagnosis
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• Make sure Program Start Date is accurate!
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Outcome Measures- Client Program Enrollment
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Encounters
• Program Enrollment must be recorded first!
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Update Outcome Measures
Close Program Enrollment
DischargeClient is
completed for this episode
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Discharge process
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FEI Systems, Inc., © 2017
Thank you!
11/28/2017
