Phone: 9866050044, Fax: 08718-230521

E-mail: principal@bitswgl.ac.in, Website: www.bitswgl.ac.in

2012

Name of Society:

MAHESHWARA EDUCATIONAL SOCIETY

H.No: 1-1-71, Beside Pavani Nursing Home, Narsampet Dist: Warangal Rural – 506132, Telangana State, INDIA

INDEX

S. No.

CONTENT Page

No.

Introduction

I. Vision, Mission, Quality Policy, Goals and Organization 1

II. System of Management & Governance 5

III. Financial and Physical Resources 26

IV. Human Resources: Faculty & Supporting Staff 32

V. Human Resources : Students 45

VI. Teaching-Learning Process 52

VII. Supplementary Processes 61

VIII. Industry – Institute Interaction 64

IX. Research & Development 66

X. Guide Lines / Rules for Teachers on Classroom Teaching & Conduct

67-70

APPENDICES 72-90

1. Exit feedback from students 2. Exit feedback from Faculty 3. Faculty self appraisal form 4. Students feedback on faculty 5. Results Analysis 6. Check List of Course file 7. Students counseling form 8. Staff Appointment order 9. Proforma of intimation of retirement 10. Admission Form 11. Casual Leave Application Form 12. Staff No Due Form 13. Student No Due Form 14. Exam Application Form. 15. Alumni Registration Form 16. Alumni Feedback form

1

POLICY DOCUMENT

The Policy Document is prepared adopting the AICTE criterion for accreditation to define its

policies on various issues, incorporating the HR initiatives and suggestions received from all

the stake holders. This document has been approved and ratified by Governing Body (GB) of

the college. This document should be implemented scrupulously by all the stakeholders to

ensure quality assurance mentioned in our quality policy. All stakeholders should strive to

improve and innovate to this document particularly concerning good practices.

I. VISION, MISSION, QUALITY POLICY, GOALS AND

ORGANIZATION:

The following points are considered for formulating Vision, Mission, Goals and Organization,

Institutional Management and Governance.

1. Vision.

2. Mission appropriate to higher education.

3. Long term goals and short term goals..

4. Wide publicity to the above. The stake holders and community to understand and

implicitly accept the same and totally commit themselves to achieve the above.

5. To set in motion a mechanism to achieve the above with proper planning and

monitoring.

6. Incentives to the people working for this.

7. To evaluate the efficiency of the above mechanism.

8. To provide leadership and motivation to achieve the above, for the pursuit of

excellence in day to day and/ or routine activities.

9. Transparency in the higher level of Quality making, execution and monitoring

academic activities.

10. Involvement of faculty in decision making/planning/selections, effective mobilization

of resources, allocation of available resources, procurement of laboratory equipment

and conducting maintenance and other functions.

11. Decentralization in decision making and delegation of powers for achieving the aims

and objectives at the institutional and departmental levels.

12. To aim for effective utilization and minimum wastage within the overall resource

constraints.

13. To formulate clear recruitment and promotion policies.

14. To formulate clear HR policies.

2

Strategic Plan:

Vision:

To be a centre for excellence in preparing the graduates professionally committed,

intellectually adept and ethically balanced with high standards by imparting quality

education with international standards to excel in their career to meet the challenges of

the modern world and adapt to the technologically changing environment.

Mission:

M1: To strive hard to produce technically trained human resources to serve the present

and future global needs by providing quality education.

M2: To provide value based training in technological advancements and employment

opportunities to students by strengthening institute’s interaction with industries.

M3: To disseminate knowledge of need based technical education, innovative learning

and research & development with holistic approach.

Quality Policy : Quality Document defines College Policies on all the issues for quality

assurance. They shall be implemented scrupulously encouraging improvement and innovation

at various levels, and developing the institute into a Centre of Excellence thus increasing the

stakeholders’ value and providing quality service to the society.

The Institute Strives

To establish a system of quality assurance to continuously address, monitor and

evaluate the quality of education offered to.

To prompt an effective teaching learning process for students benefit and to transform

our institution into a centre for excellence in Engineering & technological studies.

To emerge as a centre of excellence for education and training for under graduate and

post graduate students in different disciplines of engineering and technology without any

discrimination on the basis of gender, religion caste, creed, region.

To provide training and education to the students and equip them to play a leading role

in serving mankind at national and at global levels to the best of their capabilities.

To create a congenial atmosphere for teaching, training and learning with a view to

develop a technically sound, ethically strong and normally evaluated human resources.

To establish linkages with the industrial world and other academic institutions for mutual

growth and development

3

The quality policy is to become one of the leading centers of teaching, research and transfer of

Engg/Tech. & Management for the development of economy through total commitment to

excellence and to produce professionals having intrinsic motivation for growth and development

with in-built aspects of character building and entrepreneurship development. The institute is

committed to maintain high standards of quality in its resources and systems and will

continuously strive to promote innovations and developments in all spheres of functioning.

GOALS:

SHORT TERM GOALS (Five To Eight Years):

Automation of all the facilities in the college.

LAN with OFC back bone

To have the full range of IT enabled educational facilities, Intranet, WAN, Internet, Library Networks Memberships, virtual classroom with lecture theatre, video conferencing etc.,

To provide group insurance for personal accident and health, transportation facility and also to formulate more HR policies for retention and professional & personal growth of the faculty.

To have the college accredited by TCS, Infosys, etc.,

To build a sports pavilion, improve the quality of play fields and provide facilities for indoor shuttle, table tennis and basket ball

To have the institute certified by ISO

To have the institute accredited by NAAC

To have all the branches of the institution accredited by NBA.

To conduct Quality improvement programmes for faculty and staff.

Assist staff members in obtaining training necessary to ensure professional competence

To strengthen training and placement cell.

Foster lifelong relationships with alumni through the implementation of cultural and career related programme offering

To improve facilities for personality development and leadership qualities of the students.

To develop oral and written communication skills of students.

Increase the infrastructure in support of technology To provide teaching aids, OHP for every classroom, LCD projector for every department.

To provide summer training at industry for 3rd year students.

To provide medical facilities and purified drinking water to the staff and students.

To make the campus eco friendly.

4

To provide postal/courier facilities, bank extension counter.

Use effective review and assessment as the basis for programme improvement.

To achieve good academic results. Increase number of engineering graduates in high demand fields.

Achievement of goals shall be reviewed at least once in a year in Governing Body

Meetings.

LONG TERM GOALS (Ten to Fifteen Years):

To have collaboration with reputed global universities and industries.

To provide complete residential facilities for students, staff and other faculty.

To develop the institution as a centre of excellence and Research.

To develop necessary expertise in staff to take up consultancy.

To offer courses of instruction in different branches of engineering with a overall

perspective of developing the student as an integrated personality.

To make the instruction training oriented towards creating in the students an

awareness of and meeting the technological and socio-economic needs of the

country.

To make the institution one among the top 10 preferred colleges in the state.

To develop this institution into a deemed university.

Achievement of 100% academic results

5

II. SYSTEM OF MANAGEMENT & GOVERNANCE

GOVERNANCE: Conforming to the statutory regulations of all the regulatory agencies, the

Promoter Society is the highest governing authority. Governing Body fully conforming to the

vision and philosophy of the promoter society and also conforming to the statutory regulations of

all regulatory bodies and affiliating University governs the college.

COLLEGE GOVERNING BODY

GOVERNING BODY & GOVERNANCE:

The executive governing body of the institution carries responsibility for ensuring

effective management of the institution and for planning its future development. The governing

body is responsible for all the affairs of the institution which ensures and demonstrates the

primary objectives of teaching and research. It includes considering and approving of the

institution at strategic plan which sets the academic aims and objectives of the institution and

identifies the financial, physical and staffing strategies. The members of the body are all

eminent personalities such as educationists, doctors, industrialists etc. who are dedicated to the

cause of education.

S.No. Name Qualification Designation

1) Dr. A. Rajendra Prasad Reddy MBBS, DGO Chairman

2) Dr. A. Vanaja BAMS, LLB Member

3) Dr. K. Dushyanth MBBS, MS Member

4) Dr. Guda Rajeshwar Reddy MBBS, MD Member

5) Sri. A. Krishna Reddy B.Tech Member

6) Sri. K. Satyanarayana Rao B. Tech. Member

7) Dr. G. Surender Reddy M.Sc, Ph.D Member

8) Dr. A. Raghuram,

Professor of EEE, JNTUH M.Tech, Ph.D Nominee of Affiliating University

9) Regional Officer, SCRO, AICTE, Hyderabad

Nominee of the AICTE – Regional Office (Ex-Officio)

10) Regional Joint Director, Technical Education, Hyd.

Nominee of the State Government-DTE (Ex-Officio)

11) Dr. V.S. Hariharan M.E., Ph.D Principal & Member Secretary

The Governing body meetings will be held once/twice in a year.

The college shall have a Governing Body consisting of twelve members from the

Management, Educationists, representatives of the Government and representative of the

University. The Principal shall be the Member Secretary of the Governing Body and arranges

Governing Body Meetings and recording of the Minutes of the Meeting. The Governing Body

meets for at least once in six months. College Governing Body shall critically review the efficacy

of each mechanism in reaching the goals, and decides on improvement / Correction.

6

Plan for the growth of the college: College shall have a growth plan for its academic,

residential and other facilities. The College shall have a comprehensive plan for its growth.

By April of every year different committees should submit their requirements and other

proposals for next year. After this, it will be submitted to the College Advisory Committee for its

consideration.

Motivation: The management and the officials of various committees will motivate their

colleagues and students by taking college policies to them, on various issues and explaining

them how they should make use of these policies for their and college growth and success.

They will endeavour to be the reason for the actions of their colleagues and students.

Transparency: The College shall be transparent in its functioning by publicizing its policies,

plans and procedures. HODs should make a detailed presentation to the students of all years of

the department and staff about the college policies and implementation methodologies.

Decentralization and Delegation: For effective functioning of the college, the in-charges of

various programmes and laboratories are delegated the work and authority. The functioning of

the college is decentralized through different committees.

Maintenance of academic infrastructure and facilities: Various committees are constituted

with a senior faculty as Chairman to monitor the maintenance of academic infrastructure and

facilities. Frequent checks are conducted by the committee members. The status reports and

recommendations are submitted to the Principal from time to time for necessary actions.

Chairmen of various committees are made responsible for budgetary proposals, procurement of

material and effective utilization of human and material resources. They are also empowered to

take remedial steps for smooth functioning. More than 5% of the total budget is allocated

exclusively for the maintenance of infrastructure and facilities.

Maintenance of green cover, water harvesting, environment preservation

Eco-friendly environment is developed in the campus with a lot of greenery and landscape lawns

and gardens. Ponds are built to increase the catchment’s area for collecting rain water. Special

efforts are made to preserve the environment

Involvement of Faculty: Faculty are involved in all the affairs of the college, administrative,

curricular and extra curricular activities.

Efficiency: There shall be optimal utilization of all the resources of the college that is financial,

human and physical resources.

7

COLLEGE ADVISORY COMMITTEE (CAC)

The College Advisory Committee is constituted for the smooth functioning of day-to-day

activities in the college. It is an implementation and reviewing body making suggestions to the

Governing Body. It formulates the policies for Consideration by Governing Body.

The College Advisory Committee is constituted with the following members:

COLLEGE ADVISORY COMMITTEE

Sl. No.

Name Position Designation Address

1. Dr. V. S. Hariharan Chairman Principal BITS, Narsampet

2. Dr. I.A.K. Reddy Member Professor & Dean

Professor , Dept of Chemistry, NIT, Warangal

3. Sri K. Satyanarayana Rao Member Civil Engineer Warangal

4. Sri G. Chandraprakash Member Divisional Engineer

400 KV Construction, Telangana State TRANSCO 9573080864

5. Sri Ravinder Kumbam Member Manager, HR Southern Division Head Quarters, NTPC, Hyderabad 9440918234

6. Dean – Academic Affairs Member Dean – Academic Affairs

BITS, Narsampet

7. Dean- Planning and Development

Member Dean- Planning and Development

BITS, Narsampet

8. Dean-Students Affairs Member Dean-Students Affairs

BITS, Narsampet

9. Dean – PG Studies & Research

Member Dean – PG Studies & Research

BITS, Narsampet

The advisory committee is composed of academicians and individuals who are

knowledgeable in their occupations. All HODs, Senior Professors and Section Heads are

invitees. The advisory committee advises in planning, organizing and monitoring the academic

activities from time to time as per the schedule of academic calendar. The advisory committee

also guides and offers suggestions to strengthen and improve the existing programs. The

advisory committee continuously reviews the academic programs and ensures that the

academic curriculum is strictly followed.

The members of advisory committee meet once in a semester to review the progress of

various academic activities, to take stock of the maintenance and suggest measures for action

in the respective areas and advise improvements to be undertaken .The Chairman of the

committee i.e Principal will communicate the resolutions to the concerned officials for

implementation.

The College Governing Body shall be aided by College Advisory Committee which also

presents the views of all the heads of the departments, coordinators of different committees,

coordinator academic and administrative affairs.

8

FUNCTIONS OF COLLEGE ADVISORY COMMITTEE:

1. To comply with the directions of the sponsoring Maheshwara Educational Society in all

matters concerned with Balaji Institute of Technology & Science.

2. To form various CELLS and COMMITTEES with the advice and help of the Principal for

the active pursuit of curricular, co-curricular and extra-curricular activities.

3. To take decisions in all academic and administrative matters (like class work,

examinations, vacations, lab developments, student information, new programmes,

teacher development activities etc.) with the help of the College Academic Committee.

The college Academic Committee consists of the Principal, all Heads of the

Departments and Professors and other section heads.

4. To interact with the students directly through the semi-annual meetings.

5. To interact with the staff directly through tri-monthly meetings.

6. To act on the academic matters which are not covered in the foregoing points as and

when they are brought to the notice by the Principal.

7. To suggest allocation of funds out of the tuition fees collected from the students for

various activities like lab establishments, civil constructions, student activities, faculty

development programmes etc.,

8. To discuss on the issues that involve financial commitment or financial loss for the

institution and make suggestions/recommendations to the governing body.

9. To suggest the management to take possible measures for the welfare of the staff and

the students.

10. To formulate various disciplinary actions to be enforced on the students and staff as and

when necessary on their own, or on the recommendations of Chairman or Principal.

11. To suggest decisions in all such matters that are not covered above but brought to their

notice by the Chairman.

12. To deliberate and decide on such issues that are not mentioned above but requires

consideration.

13. To present all the actions of the College Advisory Committee to the Governing Body.

9

COLLEGE ACADEMIC COMMITTEE

College Academic Committee is constituted with the following members to discuss, decide and

send proposals to College Advisory committee on all academic issues.

MEMBERS:

1. Principal

2. Dean – Academic Affairs

3. Dean – PG Studies & Research

4. Dean- Planning and Development

5. Heads of All Departments

ORGANIZATION:

The organization chart is presented in the following page.

.

10

CHAIRMAN

The chairman is the chief executive of the Balaji Institute of Technology & Science. He co-

ordinates between the sponsoring Society, Governing Body, College Advisory Committee

and the other systems of management in the college.

FUNCTIONS OF THE CHAIRMAN:

1. To represent Balaji Institute of Technology & Science in all transactions with the

Governments, statutory bodies, other institutions or individuals concerned in all matters.

2. To authorize a person or a team of persons to represent him at University, CTE, AICTE,

SRO and Telangana State Government wherever necessary when he can not attend in

person.

3. To put into action all the policies, programs and decisions of the College Advisory

Committee

4. To issue the appointment orders to the Principal, teaching staff and other staff.

5. To sanction all kinds of leaves to the Principal.

6. To make periodical review on the performance of the staff department wise or

individually, taking the help of the Principal and Heads of Departments.

7. (a) To open and operate the Bank accounts jointly with the Chairman of the College

Advisory Committee for the tuition fees amount collected from the students.

(b) To maintain books of accounts in this regard.

8. (a) To maintain the Bank account along with Principal for Caution Deposits collected

every year from newly admitted students.

(b) To arrange for refund of such deposits by the Principal to the outgoing students on

completion of their courses.

(c) To maintain the necessary accounts along with the Principal in this regard.

9. To pay salary bills and other bills of expenditure.

10. To take decisions on all such matters not covered by any of the above mentioned points

that need immediate compliance in action

11. To get all decisions ratified by the College Advisory Committee in the subsequent

meetings.

11

PRINCIPAL

The Principal is the Chief Academic Administrator and a bridge between the Management, Staff

and Students. He should be preferably of good academic, administrative and personal standing

with sufficient experience in engineering colleges. The Principal shall be a source of inspiration

to the staff and students particularly in matters of discipline and commitment to the institution.

FUNCTIONS OF THE PRINCIPAL:

1. To assist the Chairman and College Advisory Committee in formulation of academic

programmes, administrative policies, action plans for infrastructural development and

schemes for institutional development.

2. To implement all decisions of the Chairman and College Advisory Committee with

regard to academic affairs and administrative matters that are entrusted to him.

3. To ensure effective academic management, monitoring all academic activities like day-

to-day academic work, periodical evaluation, achievement of good annual results etc.,

4. a) To recommend the formation of various cells/committees for active pursuit of

curricular, co-curricular and extra-curricular activities for the approval of the College

Advisory Committee.

b) To ensure the effective functioning of such activity cells/committees.

5. To enforce discipline among the students on the campus or off the campus as the

situation demands, taking necessary measures with the help of the staff; and the

guidance/help of the CAC when needed.

6. To inculcate work culture and discipline among the staff so as to keep them as models

for students as envisaged by the sponsoring society/College Advisory Committee

/Chairman.

While enforcing discipline among the staff, the principal should act with due caution to

protect the image and interests of the institution. The principal needs to consult the

Chairman and take his consent regarding disciplinary measures particularly in cases of

senior faculty members in higher cadres.

7. a) To collect the Special Fee from students for various student activities as determined

by the College Governing Body

b) To spend the amount in consultation with respective Activity Cell /Committee on the

approval of the College Advisory committee.

c) To open and operate a Bank Account jointly with the Chairman for such special fees,

maintaining books of accounts.

12

8. a) To open and operate a Bank account for Scholarships received from different sources

including the State Government.

b) To maintain Books of Account for the scholarships.

9. To prepare the budget for approval of the Governing Body/ Management.

10. The principal shall invite the Chairman for all the meetings convened by him.

11. To prepare salary statement and present it every month for the approval of the Chairman

for disbursement.

12. To sanction leaves to staff as per leave rules, maintaining leave account.

13. To take steps for promotion of Industry-Institution Interaction and R&D work on his own

or on the suggestions of the concerned Heads of the Department.

14. To provide consultancy services as can be offered by the members of faculty in their

respective fields of specialization to the outside individuals or institutions as per their

guideline from the College Advisory committee.

15. To participate in Quality planning at University/Government/AICTE level for

development of technical education.

16. a) To allow the individual members of faculty for participation in the orientation

programs, refresher courses, spot evaluation, curriculum development sessions etc.,

b) To permit the members of faculty and students for participation in inter-collegiate,

inter-university competitions and festivals, talent and personality development

programmes at various levels.

c) To recommend the names of faculty members for various awards notified by the

various institutions like ISTE, IE(I), State Government, Central Government etc., and

process their applications for such awards.

17. To be the Chief Warden of hostels under the management of the college.

18. To sanction annual increment to the staff as approved by the College Advisory

Committee.

13

DEANS

To help the Principal in his administration, there shall be four Deans namely 1. Dean – Academic Affairs 2. Dean – Planning and Development 3. Dean – Student Affairs 4. Dean – P.G. Studies & Research

The Designation Dean shall be used only when Professors hold these posts. In other cases they are called ‘Officers’ I) Dean – Academic Affairs: He looks after

i) To officiate the Principal’s responsibilities in the latter’s absence ii) To carry out the specific duties assigned by the College Advisory Committee as and

when necessary. iii) Teaching-Leaning process iv) Library and Laboratory Development v) Faculty and Academic Development vi) Examinations.

II) Dean- Planning and Development: i) Overall Development Planning and implementation including Policy Document. ii) Training and Placement. iii) Industry-Institute Interaction iv) Entrepreneurship development cell v) Publications, Magazines, Handbook, Yearbook etc.

III) Dean-Students Affairs:

i) Student Facilities ii) Student Counseling iii) Extra curricular activities. Iv) Student Discipline vi) Alumni Information.

IV) Dean – PG Studies & Research

i) Engineering PG studies ii) Research and Development iii) Consultancy

Functions of the Deans:

1) He is overall in charge for the respective areas under him and he shall ensure the success of these programmes.

2) He will make recommendations to Principal on formulation of various committees for different areas he is in charge of.

3) He will convene meetings of those committees at least once in three months.

4) He shall submit reports to the Principal twice in a semester on the programs he is in charge of.

5) All the information, correspondence regarding the programmes coming under the purview of the dean shall be routed through him to principal.

6) When ever necessary he shall convene a meeting of HODs concerning those programmes, with principal as chairman and Dean as convener.

7) Dean planning & Development will record the minutes of the meetings of the college General Body and College Advisory committee.

In the hierarchical order the Deans are between the Principal and HODs. Coordinators of all committees, HODs shall report to the Dean or to the Principal through Dean on matters that come under the purview of Dean.

14

DUTIES OF HODs (HEADS OF THE DEPARTMENTS)

HOD is responsible for the functioning of that Department as per the laid down policies of the

college.

He conducts Department Advisory Committee meeting at least once in a year.

The composition of DAC shall be

Head of the department as Chairman

Two external experts: one from industry and the other from Academics.

Principal-Member

Invitees senior professors from department or relevant discipline

The Department Advisory Committee takes care of problems, issues and needs

pertaining to the department and forwards the same to the Principal for consideration

and rectification.

In all subject matters HOD shall report to the Principal

HOD will prepare budget estimation for the Department for its operation, maintenance

and development. HOD will constitute various committees to help in various matters.

Preparing and submitting a report to the Principal on all matters. He will be in-charge of

all the academic and other Departmental activities for the department and will be

reporting on this at the end of every semester.

He will allocate academic and other duties to the staff members.

15

COLLEGE ADMINISTRATIVE COMMITTEES

The Institution has various administrative committees headed by academicians for

overall functioning of the institution. The administration of the college is vested with the

Principal. The various administrative committees advise and assist the Principal in all academic

and administrative matters.

The College has formed various committees like Library Committee, Transport

Committee, Canteen Committee, Sports & Games, Co & Extra Curricular Committee, etc.

COMMITTEES

Every committee shall have a Co-coordinator and two or more members. Coordinator will be

the in- charge of committee and its programs..

1. Grievances Redressal Committee for Students and Staff:

1. The Principal shall constitute a Grievance Committee to redress the Grievance of the teaching and non-teaching staff.

The Grievance Committee shall be composed of five persons in the ranks one Professor, Associate Professor and three Assistant Professors including a lady faculty member as members.

2. The Principal shall announce the Constitution of the Committee and the names of members at the beginning of every academic year.

3. Any teaching or non-teaching staff, having a grievance, shall make a representation to the Committee.

4. The Chairman of the Grievance Committee shall include such grievance as an item of the agenda in the next weekly meeting, unless the seriousness of the grievance warrants a meeting to be commissioned immediately.

5. The grievances shall be redressed immediately by the committee and by the Chairman of the institute

Grievance Redressal Mechanism for Faculty, Staff & Students:

The committee is vested with the authority to settle any type of grievances raised by the

students, teachers and non-teaching staff of the college. The committee also initiates suo moto

proceedings. The students ought to lodge their grievances to their respective mentors, and they

in turn intimate the matter to the committee for necessary action. Students are not encouraged

to submit their petitions to the Principal, initially. They have to avail the avenue provided by the

grievance redress cell and then the Principal, if the grievances are not redressed.

16

1. A discipline and welfare committee is also formed every year with one HOD as Chairman and

departmental heads, wardens of boys’ and girls’ hostels as members and are staff member as

convener. This committee meets regularly and discusses the overall issues concerning the

discipline and welfare of the students and staff of the college.

2. Periodic staff meetings are held in which HODs, Principal and the Chairman participate to

discuss the overall issues concerning the entire college and steps taken to remedy any

difficulties present or brought-out in the meeting. In addition, faculty and staff are at liberty to

meet the HOD, the Principal and the Chairman individually to represent their problems.

3. The HODs, the Principal, and the Chairman talk to the students in meetings held regularly to

solicit student views on various issues and suitable remedial measures are taken then and

there. In addition, students are at liberty to meet the HOD, the Principal, and the Chairman

individually to represent their problems.

4. A class teacher, a class advisor and student representative for boys and girls are appointed

for every class for every semester to look into the disciplinary behavioural aspects and conduct

of the class during class hours and outside.

2. Malpractices Prevention Committee:

The committee comprises of Principal as Chairman, HOD of which the subject belongs to, HOD

of which the student belongs to , Officer in-charge of Examinations, and Subject Teacher. The

committee examines and punishes the students who indulge in malpractice/behaves indiscipline

way in the examinations.

Functions of the Committee:

To conduct a meeting on the same day of the examination or latest by next working day

to the incident and takes the action on the student as per the guidelines prescribed by

the University from time to time.

3. Library Maintenance Committee:

Functions of the Committee:

To coordinate the purchase of books, journals, and magazines. To ascertain the availability of required number of prescribed and reference books. To procure enough no. of e-lectures, e-books, e-journals. To monitor the usage of Internet facility in digital library and provide sufficient bandwidth. To monitor the arrangement of racks and cleanliness of library space

17

4. Sports & Games Committee:

Functions of the Committee:

To monitor the preparation and maintenance of play grounds and indoor game facilities.

To procure the required quantity of sports material and monitor its usage.

To coordinate the sports activities of the Institution and to conduct various Inter Collegiate events at District and State level.

5. Dispensary Committee:

Functions of the Committee:

To ensure the availability of first aid, disposables, medicine and ambulance

To provide required treatment during health emergency

6. Hostel Committee:

Functions of the Committee:

To allocate rooms to the applicants and to ensure the required furniture in each room.

To prepare the mess menu, supervise its implementation and take decisions from time-to-time with regard to alterations.

To check frequently the quality of food supplied to the hostellers and take remedial steps.

To monitor the cleanliness of Rooms, Kitchen & Dinning Hall, Corridors and Toilets.

To procure the required quantity of maintenance material, and supervise its issue and to monitor its usage.

To make frequent surprise visits to assess security arrangements and to maintain internal discipline.

7. Canteen Committee:

Functions of the Committee:

To decide the variety of food items, snacks and soft drinks to be available in the canteen at different time intervals.

To fix the price of each and every item taking market fluctuation into account.

To supervise the quality of food items supplied and to conduct frequent hygienic and quality tests.

To monitor the cleanliness of space and utensils.

To assess the usage of canteen and provide required infrastructural facilities.

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8. House-keeping & Hospitality Committee:

Functions of the Committee:

To allocate the required no. of sweepers to each block keeping into account the academic space and nature of laboratories.

To procure the required quantity of maintenance material, and to supervise its issue and usage.

To conduct frequent checks to assess the level of cleanliness and take remedial measures if required.

9. Transportation Committee:

Functions of the Committee:

To ensure the servicing of buses & speed locking periodically & to arrange for well experienced drivers

10. Electrical Repair Works Committee:

Functions of the Committee:

To ensure the uninterrupted power supply, maintenances of generators, AC’s , water coolers periodically , rectification of UPS problems & general electrical problems

11. Intercom, Tele-phone & FAX Maintenance Committee:

Functions of the Committee:

To monitor the working of telephones, intercom & Fax periodically

12. Computing System Maintenance Committee:

Functions of the Committee:

To monitor the working of computer systems periodically, ensure the availability of computer peripherals, printers, scanners, toners etc.,

13. Co- and Extra-Curricular Activities Committee:

Functions of the Committee:

To monitor the preparation and maintenance of seminar/conference hall, rooms, open air auditorium for various activities

To procure the required quantity of material and monitor its usage. To coordinate the activities of the Institution and to conduct various Inter Collegiate

events at District and State level.

14. Safety Measures Committee:

Functions of the Committee:

To identify fire, heat sensitive and hazardous places. To specify the type of preventing measures to be taken. To conduct frequent inspections & checks and take appropriate remedial steps.

19

POLICY RELEVANT TO OTHER ACTIVITIES

1. COUNSELING AND GUIDANCE:

The objectives of Counseling and Guidance Cell are:

1. To disseminate the information regarding various academic programs on the campus and from other colleges/universities.

2. To guide the students in selecting the right path,

3. To provide access to the internet facilities.

4. To motivate the students to improve their personality through career development courses and programs,

5. To create awareness about duties and responsibilities to become good citizens,

6. To extend help to the similar activities of other colleges and universities.

7. To show various career and competitive opportunities open to the students,

8. To impart interview, debating, group discussion and presentation skills to the students,

9. To conduct the training programs in collaboration with industries, recruiting agencies, etc.,

10. To prepare the students for entrepreneurship,

11. To develop the all-round personality of the students,

12. To improving the communication skills, GK, IQ, EQ of the students,

13. To assist the students in drafting, preparation of CVs, etc.,

14. To create a sense of community service through participation,

15. To inculcate positive thinking for physical and mental health,

16. To provide conducive atmosphere to strengthen teaching-learning process, student-teacher relationship, peer group relationship, etc.,

The following activities are proposed to realize the above objectives:

1. Providing Career Guidance

2. Organizing Orientation and Training Programs

3. Showing Job Opportunities

4. Organizing Personality Development Programs

5. Conducting Model Tests and Mock Interviews

6. Arranging Expert Lectures and Motivation Sessions

7. Improving Communication Skills

8. Conducting Bridge and Remedial Courses

9. Conducting Workshops

10. Providing Internet Facilities

11. Creating Talented Student Task Force

12. Conducting Literary Activities

13. Organizing Cultural Events and National Festivals

14. Conducting University Fairs and Meets

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15. Publishing Newsletters

16. Bringing out Placement Brochures

17. Providing Study Material for Career Development

18. Conducting Education and Industrial Tours

19. Creating Students Question Bank for various Competitive Examinations

20. Felicitating Meritorious Students.

2. PURCHASES:

Guidelines for Purchases:

The following guidelines shall be followed to finalize the purchase procedure.

HODs will submit their budget estimations for the next year by February 28 of every year.

Budget allotment will be made in the next College Advisory Committee and submits for

ratification of Governing Body.

HODs will call for quotations for the items of the equipments and prepare comparative

statements.

A purchase Committee consisting of one representative of management, Principal,

Administrative officer and concerned HOD will finalize the indent for placing the order.

The purchase order shall be placed by the Principal.

No advance shall be paid at the time of purchase order and payment shall be paid after

successful installations and testing. The HOD will certify the above.

However, when an advance is required to be paid at the time of purchase order, pros & cons

will be duly weighed and decision will be taken.

After receiving the equipment along with the bill the department will test and verify as per

specifications mentioned in the purchase order. If the department is satisfied with the

equipment, the bills will be passed after duly entering into respective stock registers with

necessary initials and the bills will be sent to the office for payment.

After the receiving the bills the information shall be entered in the stock register of the

concerned department.

The department shall maintain one purchase register, and separate stock registers for recurring

and non-recurring in each laboratory.

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3. RECRUITMENT:

Recruitment Policies:

Selection shall be through open advertisement. AICTE and University guidelines will be followed for recruitment of staff.

Workload from Departments

Cadre-wise requirement as per AICTE

Calling for applications/walk-in-interviews through advertisement and website

Scrutiny of applications

Selection committee which includes external/internal subject experts

Issue of appointment letters

Ratification by G.B.

Committee for Staff Selection: The committee shall have the following members

Chairman

Principal

HOD of the Department

Subject experts

Invitees

The committee will take the following points into consideration as for recruitment

procedure.

Advertisement in the Newspapers

Files maintained for storing the unsolicited applications

Campus recruitment

Selection committee

Prepare a job description and job specification for the candidate to be recruited.

The committee deems it fit, may also conduct Walk in Interviews for augmenting the required candidates.

The committee shall short list the candidates in the following processes:

Personal Interviews

Aptitude tests, including class room demonstrations

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The committee shall finalize the short listed candidates and submit their recommendation along with the Personal data sheets of the candidates to the Principal and the Chairman who in turn Interview the candidates and decide on the appointment.

An Offer of appointment shall be released by the Chairman

The selected candidates will be given appointment orders. The selections will be

presented to the Governing Body for approval. The selected candidates who join the

duty may have to satisfy the university’s norms.

When an employee joins the college, a personal file shall be opened with

Application with photo and appointment order

Joining report

Certificates of qualification and experience The following shall also be maintained in the same file.

Assessment reports

Rewards / punishment details

Significant event to be recorded.

Promotion & salary hike

Higher qualification details, if acquired during service.

Research publications

Professional body membership details

Agreements if any

Resignation / retirement details.

Service Register 5. Promotional / Increments Policies:

1) Grant of Increments: Increment shall be granted to every staff member yearly once

subject to the service of 6 months during the previous academic year, following the procedure

given below

a) Principal through his office will invite HODs remarks for sanctioning increments to

eligible staff two months in advance. HODs will also enclose a copy of comprehensive

report on the evaluation of staff performance for previous two semesters

b) Principal shall forward to the chairman for sanction of increments with his comments.

2) Promotions under Career Advancement Scheme: Promotions under Career

Advancement Scheme shall be granted as per AICTE norms. Composition of Committee for

promotions under Career Advancement Scheme shall be the same committee as the formulated

for selection of faculty and meets as and when required.

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5. Motivational Initiatives: ( To faculty ) Motivational Initiatives for faculty, other staff and students are described in the chapters human

resources faculty & staff and human resources students.

a) Sponsoring to Higher Education:

Taking into consideration that departments need to have Ph.Ds, faculty with M.Tech,

M.Sc. & MBA may be sponsored for higher degree programme .i.e, Ph.D programme.

He should have served for at least two years as a Assistant Professor in the college. He shall be sponsored only for the course, required for the department.

There are two types of sponsorships:

1. For full time Ph.D. programme : Faculty will be paid full salary per month. They have

to work for three years after successfully completing the programme as per the bond

executed.

2. Faculty will be paid Half salary per month in case they are sponsored to take admission

for full time Ph.D. programme. They have to work for 3 years after successfully

completing the programme as per the bond executed.

3. The college may sanction long leave for higher studies without payment of salary . They

should stay for a minimum period of one year. If they leave without completing that

period they have to pay triple the amount the college has incurred as costs for extending

those service benefits during his leave period

Policies are formulated clearly for sponsoring teachers to the programmes. The first

requirement for any teacher to be sponsored to these programmes is, he/she should

have the right attitude compatible with the aims / objectives / policies of the college and

should have a strong commitment to the same.

b) Faculty Development:

Workshops to be conducted in the college on instruction, student evaluation, feedback

etc., personality development for teachers.

Teachers to be encouraged to present and also to publish papers – offering them some

incentives.

Teacher’s to be encouraged to attend summer schools, winter schools, seminars and

training programmes

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To sponsor teachers to higher education

Every department shall conduct a workshop, short term training programmes ranging

from two days to two weeks every year.

Extension lectures by senior staff shall be arranged in industries for their benefit.

c) Sponsoring to attend conferences/Work Shops For presenting papers

For Professors & Associate professors two Seminars/Conferences with financial and

two seminars/conferences without financial commitment in a semester. In case of

Assistant Professors, they will be sponsored to two Seminars/Conferences with

registration fee and special leave will be sanctioned for any number of conferences

with out any financial commitment. Sponsored faculty will be paid registration fee only

after giving the presentation in the department and after submitting material to the

department library, and producing a certificate from the HOD.

For International Conferences held Abroad:

One way TA along with registration will be paid to the sponsored candidates to present papers in the conferences held Abroad. Special leave will be sanctioned for journey time and conference days only.

d) Professional Societies :

To encourage faculty to become members of Professional Bodies like IEEE / ISTE /

AIMA giving some weightage in the evaluation ratio of the teacher. Every teacher is

expected to become a member of a society concerning his branch.

e) Awards for Achieving Quality:

Since the Quality Document defines the policies and means for achieving quality, the

following awards/commendations may be presented to the staff in organizational

positions viz., HODs, Administrative Officer/Office Superintendent, Project officer and

other Section Heads.

Commendations may be given to all the persons who achieve a certain minimum

prescribed percentage for implementation of Quality Document. A committee may be

formed with one or two Management Representatives and at least three Senior

Professors who are nor HODs which would make the evaluation.

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f) Special Pay :

Depending upon experience, Qualifications and specialization a special pay upto

Rs.5000 may be sanctioned.

g) Incentive for acquiring M.Phil / Ph.D degree during service:

One advance increment may be given to the faculty who acquire M.Phil & Two advance

increments may be given to the faculty who acquire Ph.D in their service.

Transparency in Academics and Administration:

Vision, Mission & Goals of the college are given wide publicity through display boards at

various places and also through College News Letter for the stake holder and

community to understand and implicitly accept the same and work for their

achievements.

Written boards & charts of vision, mission & goals will be exhibited in Management

Rooms, Principal’s Room, HOD Rooms, Departments, Conference Halls, Laboratories,

and Library.

Copies of the Quality Document will be made available to, HODs for use by faculty and

one copy will be placed in the library.

Academic Regulations and College Rules and Regulations will be made available to all

the students through College Policy Document and University Regulations book.

Effectiveness:

Wide publicity will be given to the vision, mission, goals, planning and monitoring and

incentives and sensitizing programs will be conducted. Feedback shall be taken once in a

year for corrections and improvements.

Involvement of the faculty in the Management of the College:

The functioning of the college is decentralized by forming different committees and the

College Management work is delegated to the faculty:

Teacher’s self-appraisal form along with feedback form and rating report shall be kept in

teacher’s file after entering it in records.

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III. FINANCIAL AND PHYSICAL RESOURCES

The following points are considered for formulating Financial and Physical Resources and their

utilization.

1. To plan for Financial resources which will be sufficient for running the programmes, maintaining and upgrading the equipment, and operational budget.

2. Sufficient physical resources, conforming to legal, safety and security requirements.

3. Resources like endowment fund, deposits of money.

4. Maintenance of physical resources ensuring maximum level of safety and hygiene.

5. To provide suitable water for utilities and drinking.

6. Medical facilities – First aid boxes, Medical officer, Dispensary/Emergency medical facilities.

7. Communication facilities.

8. Phones.

9. Reprographic facilities.

10. Avenues for refreshment of students/faculty.

11. Electrical and other installations to be certified to be safe and free from hazard.

12. Fire fighting equipment.

13. Canteen, bank, post office.

14. Residential facilities for students and staff

15. Power backup

16. Transport facility

17. Language lab

Financial Resources: These should be sufficient for

i) running the programmes

ii) to provide physical resources in conformity with legal, safety and security

requirements

iii) to meet the operational budget

iv) Maintaining and upgrading the equipment

v) There should be a clear evidence of resource planning linked to financial planning

The sources of finance are

i) Largely student fee.

Student fund is created by collecting the amount from the students in the categories

of Library fees, Sports fees and Alumni membership fee.

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ii) Grants / loans from promoter society ii) External borrowings and donations

iii) College should try for grants from state government, central government and other

funding agencies and private sources

iv) Seminar Grants, Travel Grants from AICTE,MHRD etc

Capital resources: Include land, buildings, endowment fund and other deposits of money.

Governing Body’s relevant minutes on budget shall be sent as circular to the departments.

Immediately after receiving the above all HODs shall submit with probable dates, time table for

various events of that academic year.

All HODs shall submit utilization reports twice an year in October and in March.

The following files shall be maintained for physical resources under construction /

constructed;

Permissions file

- sanction plans for civil works from panchayat

- permissions from Electrical Department, water works etc.

Drawings files

- civil drawings

- electrical drawings

- fire drawings

- water supply and sanitary drawings.

Soundness certificates file

- building soundness

- safety of electrical installations

- fire department

Files/registers to be maintained and preserved during construction

- stock register

- M-book (measurements book)

- NMR form/daily labour register

All buildings should be adequately provided in terms of

lightening arresters

fire fighting equipment

first aid boxes

All the resources should be provided with adequate insurance cover.

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Mechanisms for Maintenance of buildings and other infrastructural facilities:

Matters concerning to the maintenance of buildings and infrastructural facilities including cup-

boards in the walls and name plates etc., the HODs or concerned in-charge will make a

requisition to Principal which will be forwarded to Office Manager. He will discuss this with

Principal, Chairman, and takes their approval and attend to the work at the earliest possible

time. Requisition should be sent at least one month in advance, except emergencies.

Regarding furniture, a requisition shall be made to Principal by HODs/incharges; It will be

forwarded to Administrative officer. AO will discuss this with Chairman and takes action. He

shall maintain a register, where he enters the requisitions and record the actions taken. Every

furniture item in the college shall have an identification number.

Building Hygiene:

Every sweeper and a supervisor will be allotted for a particular area. Every day the sweeper

has to sign in the register to confirm that he/she has done the duty. The supervisor should

attest the same.

Duties of Sweepers:

Cleaning of class rooms, corridors, floor cleaning of laboratories, staff rooms and

other areas allotted.

Dusting of furniture and windows in the class rooms and also cleaning of glass

boards.

(However, dusting of departmental furniture/equipment/machines shall be done by department

attenders and lab. technicians.)

Swabbing of corridors

Clearing of cob webs in the corridors, class rooms and other areas, except

department labs.

Supervisors: Supervisors shall personally supervise the work and supervisors will lock the class

rooms after he is satisfied with the work.

Toilet Hygiene:

Each toilet is to be cleaned four times a day, which should be checked by supervisor

concerned.

Provision of exhaust fans, daily cleaning with phenol or detergents, use of naphthalene balls.

Class Rooms:

Use of non-dust chalks.

Daily sweeping of class rooms.

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Wet cloth cleaning of benches (at least twice a week).

Black board cleaning (with wet cloth daily).

Provision of dust bins in each class room.

Floors:

Daily sweeping and wet cleaning.

Provide common dust bins(at least one to each floor).

HODs/in-charges shall make complaints regarding Hygiene, to the Principal, which will be

forwarded to Office Manager for necessary action. Office Manager shall maintain a register for

the purpose in which complaints and action taken against the complaint are recorded.

The following registers shall be maintained for the above:

requisition form and register

complaints register and file

sweepers – log book/log sheets

scavengers – log book/log sheets

file for work assignments – sweepers and scavengers.

Recurring budget

S. No. Institution Departments

1 Establishment charges (salaries etc.,) Departmental and lab consumables

2 Electricity and Telephone bills Department workshops and symposiums

3 Taxes and interests Industrial, visits and tours and TA / DA

4 Internet charges Postage

5 News papers and magazines Guest lectures

6 Play grounds and PED consumables Affiliation fees

7 College day celebrations Inspection expenditure

8 Incentives and Travel Expenditure on continuing education

9 Postage & office consumables Departmental celebrations

10 Newsletter, College Magazines Office consumables

11 General equipment repairs Equipment repair / maintenance

12 Building repairs and maintenance Furniture repair / maintenance

13 Transport and vehicle maintenance Modernization / alteration of labs (civil works)

14 Generators and electrical maintenance

15 Books maintenance

16 Canteen equipment maintenance

17 Garden maintenance

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Non-recurring Budget:

All items that are to be capitalized are included in this budget. The following items are included.

Sl.No. Institution expenditure on Department expenditure on

1 All central facilities like LAN, EPBX Equipment

2 Seminar halls Library books

3 Furniture Furniture (Department)

4 Audio visual facilities Increase in intake of existing courses

5 Internet (first time) Audio visual facilities

6 Reprographic facilities

7 Water coolers and Aqua guards

8 Expenditure on new courses

9 Buildings & Land development

10 Canteen, Library books

11 Play grounds Journals

12 Vehicles Subscriptions

Corpus amount collected from students’ tuition fee shall be used for development of Education

and Expansion of the institution in future and in times of need.

Land :

- Land will be acquired to meet the minimum requirement of AICTE.

- Efforts will also be made to provide more land, when required.

- After meeting the priority requirements, a compound wall will be built for the land.

- To make the campus pleasant, attractive, safe, hygienic, eco-friendly and as self sufficient as possible.

Buildings:

- Buildings will be provided to meet the minimum AICTE requirements.

- Efforts shall be made to provide more building space for student comforts.

- The buildings shall conform to legal, safety and security requirements.

- Buildings shall be maintained ensuring maximum levels of safety and hygiene.

- To provide residential accommodation to staff with modern useful facilities for common use.

Hostels :

- To provide hostels to meet the demand, following AICTE norms.

- Hostels shall be provided with full possible compliment of communications, IT, Kitchen and health facilities.

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Support and other facilities:

1. Water:- To provide sufficient and suitable water for utilities and drinking.

2. Electricity:- To provide HT supply to the college. All electrical installations to be

certified safe and free from hazard. Sufficient back up power supply to be provided.

Ample lighting, fans, air-conditioning to be provided. They should be used frugally and

when required, promoting the culture of avoiding unnecessary usage and promoting the

culture of energy saving and economizing the energy cost.

3. Communication:- To provide communicational facilities, namely EPABS system, phone

facility, Public Call Office, DOT phones connectivity, FAX, LAN, WAN, broad band

internet, Video conferencing, Virtual class rooms.

4. Medical facilities:- To provide a part time medical officer and a lady medical officer

initially. To provide first aid boxes in all departments. To provide full time medical officer

& dispensary with emergency services later including a lab with minimum facility for

routine tests of blood & urine.

5. E.P.F. : Employee Provident Fund scheme facility is provided in the college as per rules.

6. Reprographic facilities:- To provide required number of duplicators, photocopiers.

7. Refreshment facilities for students and staff:- To encourage to form various clubs

and then to provide infrastructure for sports facilities, health clubs, auditorium with

facilities for screening cinemas. Avenues for refreshments for staff and students canteen

facilities.

8. Transportation facilities to arrange transport facilities for students and staff.

9. Insurance :- To provide Group Insurance / insurance for all staff and students.

10. To Provide a Cooperative stores.

11. To provide sufficient parking space.

12. Basic Amenities : To meet the basic needs of the students, the institute provides Hostel,

Canteen, Transportation facility, Sports and Games, Dispensary, Public Call Office,

Waiting halls and Xerox facility, etc.

Accounts: All accounts pertaining to college are maintained. Salaries and Scholarships are

paid to the faculty and students respectively through bank Account books, ledger, receipts and

vouchers are maintained properly. Accounts are audited every year by authorized chartered

accountant.

.

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IV. HUMAN RESOURCES

Human Resources – Faculty:

The following points are considered for formulating policies related to Faculty & Staff.

A)The following reports are considered:

Monthly report – the HODs to collect monthly reports of teaching and non teaching staff.

HODs report

Hand out to students at the beginning of semester

Teacher evaluation forms by students (twice in a semester)

Teacher’s self appraisal form

Feed back form on laboratories

Self appraisal form for Lab. Technicians

Technicians work dairy

Institute feed back form

Evaluation of faculty performance

The following records are maintained in each department

a) Teacher’s Academic file

Course file

Course handouts to be issued to each student on both theory and laboratories:

b) Guidelines for handouts in theory subjects:

i) Aims and objectives of the course.

ii) Prescribed text books and reference books.

iii) Guidance on books, journals, term papers and digital learning materials available in the college on the subject.

iv) Guidance on URLS related to the subjects.

v) Session plans (revision schedule)

vi) Consulting hours with teacher for clearing the doubts of students.

vii) Assignments and unit tests, distribution of sessional marks and attendance.

viii) Seminar topics.

c) Guidelines for handout on laboratory subjects:

i) Aims and objectives of the lab course.

ii) Use of lab manual.

iii) List of experiments to be conducted(number of cycles and experiments in each cycle to be mentioned)

iv) Maintenance of observation books and records – submission of record evaluation procedures.

v) Mid-examination and mode of examination – experiment, viva etc.

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vi) Repetition of experiments for poor learners and absent students.

vii) Consulting hours with teacher for clearing doubts on experimental procedures.

Faculty profile.

Teacher’s Monthly reports.

Self appraisal forms by teachers and technicians (proforma enclosed)

Student counseling forms.

HODs reports on evaluation of faculty performance (proforma enclosed)

Student academic record.

B) Administrative and social work files of teachers:

Mechanism of identification of non-performing staff and bringing them to the notice of

Management:

This can be done through monthly reports, self appraisal by teachers, results analysis, HODs

reports and class monitoring committee reports. Principal will bring it to the notice of the college

Advisory committee to take remedial measures. Suggestion Boxes should be provided in each

Department.

C) Other factors

Faculty as per AICTE norms or more as per requirement.

One senior faculty member in the position of Professor / Reader in each subject area in the programme.

Faculty selection through open advertisement.

Work load of faculty, not to hinder effective performance in teaching / research.

Supporting staff in sufficient numbers, with adequate qualifications and skill.

Ambiance for retaining good faculty

Involvement of senior faculty for laboratory development.

Facilities for quality improvement

o Sponsoring to continuing education programmes

o Sponsoring for higher degree programmes

o Sponsoring for industry internship

o To provide industrial experience to teacher

To associate senior faculty members in the staff selection process

To improve the level of faculty commitment in the quality of teaching in the

classroom and also in the laboratory

To issue quality handouts in the class and laboratory

Special programmes/efforts to improve the learning experience of the students.

Faculty to give imaginative assignments, industry relevant problems and to

increase the awareness of current state-of-the-art technology specific facets.

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Faculty to participate in promoting activities of professional society.

Faculty to acquire knowledge of best current practices.

Faculty to subject themselves to evaluation by students.

Faculty to present a self performance appraisal report and how faculty uses it for correction and improvement.

Grievance redressed mechanism for the faculty.

Level of autonomy to HOD to utilize the services of his faculty and supporting staff.

Supporting staff to contribute in

Construction and fabrication of equipment

Calibration and repair of instruments and systems

Preparation of samples

Making routine experimental observations.

Sufficient skills development programmes for supporting staff.

Transparent Service Rules.

Evaluation of faculty with respect to their duties once in a semester.

Incentives/rewards/ for performance.

Faculty & Staff:

Number:

The ratio for Professor, Assistant Professor, Lecturer is 1 : 2 : 4 However for under

graduate courses a minimum of 1 professor, & 2 Assistant Professor at the senior level of

the faculty for each course offered shall be ensured.

For PG Programmes 1 Professors , 1 Associate Professor and 2 Assistant Professors

The PG staff may also be used for UG programmes. The staff & student ratio for UG

programme is 1:15. In Sciences and Humanities Department there shall be at least one

Assistant Professor at senior level.

Qualifications:

Principal : As per AICTE norms + special pay if any

Professors : As per AICTE norms + special pay if any

Associate Professors : As per AICTE norms. Every effort shall be made to recruit Ph.Ds

for Associate Professor’s post.

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Assistant Professors : As per AICTE norms . Support shall be given to the lecturers

pursuing Ph.Ds.

All faculty should have acquired Ph.D/NET/SLET/SET as per the terms and

conditions mentioned at the time of ratification of the post.

Work Load:

Work load of a teacher, Academic, Research, consultancy, administration and extension should

not be less than 40 clock hours a week of which teaching contact hours should be

Principal _ 4 hours / week

Professor – 8 hours /week

Associate Professor – 12 hours / week

Assistant Professor – 16 hours / week

Two tutorial / lab hours can be treated as equivalent to one teaching hour.

All faculty shall perform any additional duty either remunerative or non remunerative, in addition

to his normal teaching duties , that may be assigned to him from time to time.

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Duties of the Faculty

Academic (a) Res & Consultancy (2)

Administration (3) Extension (4)

Class Room instruction Research & Development Activities & Research Guidance

Academic and Administrative management of the institution

Extension services

Laboratory Instruction Industry sponsored projects

Quality planning, Monitoring & evaluation and promotional activities both at departmental and institutional level

Interaction with industry and society

Curriculum Development Providing consultancy and Testing services

Design and development of new programmes

Participation in Community services

Developing Learning Resource material & Laboratory Development

Promotion of industry institution interaction and R&D

Preparing project proposals for funding in areas of R&D work. Laboratory Development, Modernization, Expansion, etc.,

Providing R&D support and consultancy services to industry and others user agencies.

Students Assessment & Evaluation including examination work of university

___ Administration both at Departmental & Institutional levels

Providing non-formal modes of education for the benefit of the community.

Participation in the Co-curricular & Extra curricular activities

______ Development, administration and Management of institutional facilities

Promotion of entrepreneurship and job creation

Students, Guidance & Counselling & helping their personal ethical, moral and overall character development

Monitoring and Evaluation of academic and research activities

Dissemination of knowledge

Continuing Education Activities

Participation in Quality planning at the regional / National level for development of technical education

Providing technical support in areas of social relevance

Keeping abreast of new knowledge and skills help generate new knowledge and help dissemination of such knowledge through books, publications seminars etc.,

Helping mobilization of resources for the institution.

Develop, update and maintain MIS.

Plan and implement Staff Development Activities.

Self development through upgrading qualification, experience & Professional activities

Maintain accountability conduct performance appraisal

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Attitudes and Commitment:

Attitude and commitment of teachers are evaluated on

Punctuality of the teachers to his duties

Sticking to the teaching schedule / Lesson Plan

Effectiveness of that particular teacher’s teaching

Effectiveness of his laboratory class teaching

Teacher’s attitude towards non teaching duties assigned to bim.

Teacher’s setting of question papers and evaluation of answer sheets.

Teachers efforts for his professional growth

Teacher’s use of teaching aids

R&D

CODE OF CONDUCT FOR TEACHERS

Teachers shall be at the appointed classroom at the appointed time without any exception.

Every teacher shall take attendance at the beginning of the teaching hour.

Every teacher shall close the hour punctually at the end of the hour.

A teacher finding a student committing any act of misconduct in the class or in the premises, shall immediately take appropriate action, which shall be

taking correctional action if it is within his/her power, or

reporting the matter to the Principal

Every staff member shall attend all the departmental and institutional functions and carry out responsibilities assigned by employing best of their skills and attention.

Faculties and staff members shall not engage themselves in other activities/ businesses, which affects their effective contribution in the Department and the College.

Faculties and Staff Members shall not receive gifts of any kind from the Students or their Parents for any favoritism.

Employees should not take part in politics and should not work for news papers with out prior permission. Criticizing the institute is prohibited.

Teachers shall maintain a respectable work conduct in terms of:

Preparation for the particular day’s Classes, with latest information added to earlier course content.

Keeping all teaching aid material required for conducting the class in an orderly manner.

Going according to session plan for the day and completing the syllabus for the semester without any backlog.

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Following up assignments and tests given to students, evaluating in time and giving feedback to the students.

Ensuring the orderly arrangement of Class room and its cleanliness with the help of students and the cleaning staff, wherever appropriate.

Obtaining prior sanction for leave of absence and forewarning the students of such absence as a measure of courtesy.

Teachers shall observe good personal conduct in terms of:

Not using any abusive language towards students, fellow teachers, parents and other members of public.

Not entering into quarrels, fights or any act of disrespectable nature.

Not engaging any activity of business inside the college premises, including money lending, canvassing for the sale of any articles or distribution of any commodity.

Not to affiliate with any political organization which might cause conflict of interest with the duties of a teacher and the reputation of the Institution.

DISCIPLINE

Any teacher who is violating the code of conduct defined in this policy document will be subjected to appropriate disciplinary action by the Principal/Chairman.

If a teacher commits an act of misconduct or misdemeanor by violating the code of conduct, any one can report in writing to the Principal.

The Principal shall hold a preliminary enquiry on the matter, by calling the person on whom the report is given, as quickly as possible and such enquiry shall be held in presence of the complainant.

o If the Principal is satisfied with the facts of the Complaint on such enquiry, he shall proceed with the disciplinary process, depending upon the veracity of such violation.

o He shall proceed with issuing a Show Cause Notice, fully describing the office and the action proposed to be taken, giving sufficient time for the accused teacher for giving his/her explanation.

o On receipt of the explanation, or after the expiry of the time stipulated for submission of explanation, the Principal shall go through the merit of the explanation and decide on the course of action, which may include a punishment.

The course of action for disciplining a teacher shall be under the following categories:

a. Memo and Censure. b. Warning in writing, with recovery of monies, where financial loss is involved in

the act. c. Suspension from work without remuneration. d. Dismissal or discharge from service. e. Any staff member receiving more than two memo or warning will be given

punishments mentioned in c or d.

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Where the punishment proposed is in the categories of c or d as mentioned above the Principal shall constitute a one man court of domestic enquiry to go into details in the presence of the accused, giving fair opportunity to the accused to present his/her case, observing principle of natural justice.

The Principal shall report the proceedings periodically to the Chairman.

The level of faculty commitment in the quality of teaching in the class room and also in

laboratory, can be achieved by issuing quality handouts both in the class & labs,

imaginative assignments, industry relevant problems and by increasing awareness of

students on the current state-of-the-art technologies. HODs enjoy a level of autonomy to

utilize the services of his faculty and supporting staff. If necessary, the college makes the

needed correction or encouragement to teacher’s attitudes and commitment.

College to create right ambience (academic & otherwise) to retain faculty.

To involve senior faculty in faculty selections and lab development.

Performance appraisal:

Performance Appraisal of the faculty is done with rewards and punishments

Parameters to be considered for performance appraisal.

Feedback

Examination results

Teacher’s attitude commitment and achievement with regard to his non teaching

duties

Consultancy

R & D which also includes journal publications, paper presentations, patents,

books etc.

The mandatory presentations he gives to his colleagues after his return from

attending that programme. At the end of every semester, every teacher has to

submit a self-appraisal form.

Parameters for rating of a teacher as follows:

25% for feed back

Weightage of marks may vary cadre wise

25% for pass % in subject

25% Research publications & Academic Achievements

25% Administrative and other contributions

If a teacher does not correct or improve even after 3 semesters a strong action may be

taken against him.

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SERVICE RULES:

With the following guidelines service rules shall be framed:

TA & DA

When the staff is attending on duty work and Training Programmes, they may be paid 2nd

sleeper change, other reasonable actual expenses for lodging and local transportation. When

staff is on college duty, Principal – 2nd AC, Professors, In-charges, Faculty in organization

positions, HODs - 3rd AC, Others – 2nd sleeper charges will be paid along with other

reasonable actual expenses for lodging and local transportation.

The staff before going for on duty work , should take guidelines for reasonable actual expenses

from principal.

COLLEGE LEAVE RULES:

The employees of the College shall be entitled to vacation and leave in accordance with

the rules approved by the College Advisory Committee, Balaji Institute of Technology

and Science. It shall be for the College Advisory Committee to decide as to the class of

employee of the College who shall be entitled to vacation.

1. FOR REGULAR EMPLOYEES:

B. Casual Leaves:

1. All employees of the college shall be entitled to 15 days of casual leave.

2. Casual Leave in one stretch shall not exceed seven days for a total period of ten days,

including public holidays.

3. Half-day Causal Leave shall be granted to an employee, either in the forenoon or afternoon session.

In normal circumstances, casual leave requires advance sanction and the employee has to make alternate arrangements for his / her work prior to proceeding on leave.

C. Compensatory Casual Leave (CCL)

All the employees are entitled for Compensatory Casual Leave in lieu of working on Sundays/Holidays. The CCL can applied after completion of the Casual Leaves.

D. Special Leaves:

a) The teaching staff is entitled to avail special leave up to a maximum period of 1 week in a calendar year to take up examination work in the college or outside; to attend conferences or seminars etc.

b) Special Casual Leave up to a maximum period of 1 week may also be granted to an employee for marriage of himself/herself or, their children as well as in cases of personal calamities or, bereavement.

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E. Medical Leaves: All staff shall be granted medical leave, not exceeding 1 week in case of any serious illness, hospitalization or, medical complications, if any.

F. Maternity Leave: All Women employees are entitled to avail maternity leave of 90 days each for the first two pregnancies.

G. Faculty Improvement Programme / Study Leave:

The faculty members may be permitted to improve their academic qualifications by attending courses / research work in higher institutions of learning. The maximum number of faculty deputed is restricted to one member per department per year. In such cases the

faculty member is entitled to receive half of his salary during his period of study. The other conditions are as follows:

The faculty deputed must have served in this college for a minimum period of three

consecutive years. The period of study leave should be two years for M.Tech. / M.E.

programme and three years for Ph.D.

The teacher concerned should execute a bond on the required non judicial stamp to the

effect that he / she shall serve the institution for double the period of study leave taken for

the above programme. The penalty in case of violation of bond will be double the amount

received from the institute during the study period. Any extension of such leave shall be

on loss of pay only.

Management is the sanctioning authority for such leave on the recommendations of the

Principal and Head of the Department concerned.

VIII. Travelling Allowance, Daily Allowance, Local Transport etc.:

The employees of the college when deputed to out stations shall be entitled to Travelling Allowance, Daily Allowance and other permissible expenses they incur as per the rules of State government in force from time to time.

a) Allowance for Presenting Papers in Seminar / Conferences etc.

The regular teaching staff sponsored to present papers in seminars / conferences are

eligible to travel by second/third AC class, in addition to reimbursement of registration fee.

No D.A. is admissible.

b) Allowances for attending seminars, ISTE / AICTE / UGC refresher courses etc.

The regular teaching staff permitted to attend seminars as delegates, and to undergo

refresher courses etc. as above are eligible to travel by II-class AC. No D.A. is admissible.

This provision does not apply to cases where the organizing agency/other agencies

reimburse the T.A or, other expenses.

Vacation: vacation can be availed by individual faculty as allotted by the Principal

Retirement: 60 years for teaching faculty and 58 years for non-teaching.

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SUPPORTING STAFF:

1. Each Department shall have

Dept. Office Clerk,

Lab Tech / Programmer : One lab technician shall be provided per lab

when it is conducted.

Attendants : 1 or 2

2. Principal’s Office Registrar cum Administrative : 1 Officer

Medical Officer (full time /part time) : 1

and part time lady medical officer

Office Superintendent : 1

Senior Stenographer

(PA to Principal) : 1

Senior Assistants (as per Requirement):

Junior Assistant

Mechanics

(Electrician, Plumber, carpenters)

Drafts men

Drivers

Attendants

Watchman

Gardeners

Sweepers

3. Examination Section

4. Physical Education

5. Library:

Librarian

Assistant Librarian

Library Assistants

Attenders

sweepers

6. Workshop

7. Maintenance Department

8. Construction Department

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Qualifications:

Department Assistants: Degree, MS Office knowledge and qualified and experienced in

typewriting and shorthand.

Attenders : 10th standard

System Analyst : 3 year diploma

System administrator : CCNA certificate & MSCM

Computer operator : 3 year diploma / degree

Lab Technician : B.Tech/Diploma

Lab Assistant : ITI

Librarian : MLiSc

Assistant Librarian : MLiSc

Library assistant : BLiSc.

Physical director : MPEd

Recruitment Procedure:

1. Through a committee constituted by the governing body

2. Through an advertisement in a newspaper.

Attitude & Involvement :

To maintain a log book

To involve in construction and fabrication of equipment, calibration and of repair of

systems,

To prepare samples,

To make routine experimental observations.

Skills up gradation :

College will conduct at least one training programme in the college for their skill up

gradation.

Every lab technician shall be sponsored to one skill up gradation programme in industries,

at least once in a semester.

Performance appraisal from feedback of:

Selected students

Lab in-charge

On attitude and involvement, lab maintenance, cleanliness, maintenance of records etc.

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Consideration of Seniority:

The actual date of joining shall be considered for seniority. There should not be any break in the

continuation of service, if there is any break the date of joining of his last uninterrupted service

will be taken for consideration. If any senior person joins in the same cadre his seniority shall be

fixed by the governing body.

LEAVE RULES FOR NON-TEACHING:

1. CASUAL LEAVE: Rules for Casual Leaves for Non teaching staff are on par with teaching

faculty.

2. ON DUTY LEAVES: On duty leaves shall be granted to perform any duty assigned by the

college authorities.

RETIREMENT:

Every non-teaching employee shall retire from service on attaining the age of superannuation

i.e 58 years.

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V. HUMAN RESOURCE : STUDENTS

Students’ Admission:

The Institute’s office will maintain the following admission records:

EAMCET – admissions file

Admission register

Bio-data cards

Folder for original certificates

Mechanism for student counseling:

Each faculty member of the department will be entrusted with 20 students from each year of that

branch, i.e. from II, III, IV year classes of that branch, for effective student counseling. The last

digits of register numbers of the students entrusted to a particular faculty will be same from

each year such that the same student will be counseled till final year. However the counseling

for the first year students will be taken up by the faculty of H &S department and the faculty who

are handling first year subjects.

The counselor interacts with the students at least once in 15 days for counseling on academic

and other aspects of each student like character development, moral, ethical, career guidance

etc. If any student is found poor in attendance, marks and other aspects, the parents may be

informed to meet the head of department and the counselor.

Mechanism for Results Analysis:

Every semester after publication of results, the Examination Branch analyzes the results and

finalize information on

Number and % of distinctions

Number and % of first classes

Number and % of pass A committee consisting of

concerned teachers

Head of Department will identify the subjects in which maximum numbers of failures are occurring. The causes of failures and development of remedial actions will be discussed by the committee. The committee shall intimate the causes and remedies to the Principal.

Mechanism for Alumni information:

Faculty In-charge, Alumni will hold the responsibility of keeping track of alumni, by noting the

e-mail ids, phone numbers, and group mail ids. The Faculty In-charge shall gather information

about

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Placement of alumni

Qualifying in GRE, GATE, GMAT, CAT, CIVIL SERVICES etc.

Post graduate admissions

Self employment.

GUIDELINES:

Orderly and ethical procedures for admission of students.

Percentage of students clearing the programme in the minimum scheduled duration.

Identification of the subjects in which maximum failures occur and remedial actions.

Percentage of final year students achieving placement employment through a campus recruitment or within three months, within six months or after six months of graduation.

Number of students qualifying in international, national, state level exams like GRE, GMAT, GATE, CAT, Civil Services etc.

Students securing PG admissions as an indicator of quality of teaching – learning process

Feedback from Alumni

ADMISSIONS:

Admissions shall be made into B.Tech,, MBA & M.Tech as per guidelines provided by the

government and university.

IMPORTANT ACADEMIC INFORMATION AND JNTU REGULATIONS:

B.Tech – Four Year Degree Programme including Lateral Entry, M.Tech & MBA

Students are advised to refer the JNTU publication “Academic Regulations, Course Structure

and Detailed Syllabus” for B.Tech Four Year Degree Course/ M.Tech and MBA along with a

copy of changes in academic regulations supplied to students along with the Quality Document .

Any subsequent changes effected by JNTU in the Regulations will be notified on the notice

boards.

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The Academic results are analyzed in the following way:

Percentage of pass, branch-wise and each subject-wise shall be calculated.

Number of University ranks obtained, distinctions and first classes shall be noted branch-wise and subject-wise.

Results of other colleges will be noted in the above way and average performance shall be calculated. The performance of our college shall be compared with average of the above colleges

An earnest attempt shall be made to arrive at the reasons for poor performance and every effort shall be made to improve the performance.

COMPETITIVE EXAMINATIONS:

College shall try to provide special training for GATE by respective branches

College shall also provide training to GRE, CAT,IES, TOFEL etc. if requested and if students are in sufficient number.

Departments shall record and maintain students’ success in competitive examinations.

STUDENTS EMPLOYABILITY AND EMPLOYMENT:

Efforts shall be made to make students employable by training them in aptitude tests, English language test, soft skills & Personality Development, Group Discussion etc.

The college shall take feedback from the employers and the alumni.

The college shall conduct Entrepreneurship Development Programme.

Professional Societies:

Students shall be encouraged to become members of professional societies like ISTE, IEEE,AIMA, CSI, Microsoft chapter etc.,

Students shall be encouraged to participate in seminars, techno fests, paper presentations etc.,

Students shall be encouraged to take up live projects.

Students shall also be encouraged to participate in NSS programmes and other social services activities

Quality regarding sponsoring students for paper presentations, attending seminars etc.:

Students shall be sponsored once in a semester.

Only one way fare shall be paid to the 1st author.

If student secure 1st prize, registration fee and two way fare will be reimbursed.

TA and registration fee shall not be duplicated.

The student has to submit the seminar material to the department.

The student shall take prior permission form the department before attending the seminar.

The money shall be reimbursed to the student after they submit Xerox copy of the certificate of attendance and paper presented.

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CODE OF CONDUCT FOR STUDENTS: Discipline & Conduct Rules for college and hostels

Rustication &Expulsion of Students

Rustication when imposed on a College student in the semester system will mean the loss of at least one semester not counting the semester in which the rustication is ordered. Rustication imposed during the running of a semester will take effect immediately.

The student under rustication shall have the option of rejoining the class during the running semester after the expiry of the period of rustication.

It shall be obligatory on the part of the College to remit a rusticated student if he or she rejoins after the expiry of rustication period.

The name of the rusticated student shall not be maintained on the rolls of the College nor shall be changed during the period of rustication.

All the students must attend the college in proper dress. Boys must come in trousers and shirts. Half pants are not permitted in the college. Rather it will be treated as an act of indiscipline.

The girl students must come in salwar, kameez and dupatta.. No loose dress, which is accident prone, like half sleeve shirts, girls flowing dupattas are allowed while working in the Workshop..

The entry of the Students to the college will be strictly through the Identity cards. No body can enter the campus with a covered face or with his/her helmet on.

Nobody is allowed to enter the college campus in a drunken/inebriated condition.

Anybody violating the undertaking given at the time of admission will be expelled from the college.

In the Workshop all the students must wear prescribed uniform.

Students using unfair means in University or other College examination or class tests will be liable to expulsion from the College or to any other disciplinary action in addition to any penalty, the University/ College authorities may decide to impose.

Drinking and smoking is prohibited in the college as well as in the hostels.

Carrying of lethal weapons like guns, revolver etc. in the college or hostel is not allowed. Keeping the weapons in the hostel rooms is prohibited.

Use of electrical gadgets like heaters, electric rod, press, radio, tape-recorder in the hostel is not allowed.

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Allotment of hostel rooms is made on the basis of merit of the previous semester, Students can choose their room-mates and make request for allotment.

Cooking is not allowed in the hostel rooms.

The students shall be responsible for the college property issued or provided in the hostel. Damage of any college and hostel property shall be recovered from the concerned student or hostel inmate.

Guests are not permitted to reside in the hostel without proper permission of Warden.

Dean Student Affair’s Chief Warden/Warden or any College Authority can inspect any room at any time.

The entry timings for girl’s hostels will be notified by the hostel wardens in consultation with the Principal.

Roll call of hostel residents will be taken daily within 15 minutes after the hostel closing time.

Absence from hostel for the whole night without prior permission from the hostel warden is considered an act of serious misconduct, and carries severe punishment.

No meeting, seminar or gatherings are permitted in the hostels without prior permission of the warden.

Students must dine in their respective hostel messes.

The hostellers are allowed to leave the hostel on holidays after putting the necessary entry in movement register available in respective hostel with hostel servant / security guard.

Ragging is strictly banned in the college premises.

Any kind of Indiscipline including fighting in the hostel & college premises will be punishable.

Moving of hostel property (Bed, Chairs etc.) from the room is not allowed.

The students can keep PC in hostel rooms with a due permission from the Hostel Warden/Chief Warden.

Students are required to come in the hostel mess and common room in a proper dress.

It is discretion of the Chief Warden to allot/not to allot a room/accommodation to a student on the basis of his previous record in the hostel/ college.

It is must for all the students to clear up their mess bill by the 10th of every month. In case they don’t do so, they are liable of being charged the mess bill with appropriate fine after the due date.

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INCENTIVES FOR PERFORMING STUDENTS:

i) Incentives & Awards:

For students: The college encourages the students with various cash prizes and certificates.

For the I year students, Merit cum means scholarship of Rs.5000 each will be given for the 5% of intake at undergraduate level.

Exemption of exam fees is allowed and merit certificates will be given to the first meritorious student in each university examination of each branch.

Eligibility Criteria for certificates of Excellence:

General: The student must bear good conduct and character and must put up not less than 75% of attendance and must complete the course without any failures.

Best outgoing student: Open for boys and girls.

A) Academic: 75 marks

Aggregate marks of all the examinations x 50 (marks awarded = 50 x percentage of marks obtained / 100)

The student should pass all the subjects in the regular examinations. Should complete the course in 4 consecutive years.

Attendance: 5 M

(marks awarded = 5 x % attendance / 100 ) GATE, GRE, GMAT, CAT: 20 M (marks awarded = 20 x percentile / 100 )

B) Personality: 8 M

Leadership qualities, communications skills and proficiency in English.

C)Sports and games: 7 M

Bonus marks will be awarded for representing in University level/state level (3) and National level (5) per each year.

D) CULTURAL EVENTS: 5 M

Bonus marks will be awarded for winning prizes in cultural meets

i) University/State level (3) ii) National level (5)

E) CO-CURRICULAR ACTIVITIES 5 M

Prize winning Technical Papers presented at Seminars/published in technical journals.

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iii) BRANCH WISE TOPPERS:

Open for Boys and Girls

A) ACADEMIC: 90 Marks

a) Aggregate marks of all the examinations (Marks awarded = 90 x percentage of marks

obtained/100)

-> The student should pass all the subjects in the regular examinations.

-> Should complete the course in 4 consecutive years.

B) ATTENDANCE : 10 Marks

(Marks awarded = 100 x % attendance/100)

iv) BEST PROJECT WORK:

To be judged by a committee.

v) BEST OUTGOING SPORTS PERSON (BOYS)

To be judged by a committee.

vi) BEST OUTGOING SPORTS PERSON (GIRLS)

To be judged by a committee.

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VI. TEACHING - LEARNING PROCESS

In Teaching & Learning Process, the following points are required to be maintained.

Report on course files for every 2 months, identifying strengths and weaknesses of all

staff

Results analysis

Report on Library and Laboratories developments for every 2 months including various

mechanisms to be followed

Arrangement of workshops and staff development programmes

GUIDELINES:

Broad areas of Human knowledge.

Theories and methods of enquiry, besides in depth study of the identified areas

Teachers to collect study material on advanced topics for teaching.

Clarity and relevance in curriculum.

Pass outs to demonstrate in depth understanding of knowledge / practice.

Examination of student answer books, grades, question papers, team work and design

projects.

Academic calendar.

Minimum number of days of instruction.

Number of contact hours per week.

Mechanism for review of syllabus on regular basis.

Course monitoring committees comprising teachers, students and other staff members.

Mechanism for bringing teachers, who are not performing their duties to the attention of

top management for remedial action.

Routine checking and calibration of lab equipment, to ensure good working condition.

Modalities and procedures for obtaining new equipment.

To provide adequate demonstration kits for students in the labs.

Number of students performing a single experiment with common apparatus.

To provide students, library, computing, lab & E-mail facilities outside the normal working

hours and on holidays.

To establish departmental library.

To develop good digital library and introduce automation and computerization in library.

To provide sufficient reprographic facilities.

To make available periodicals of professional societies.

Providing extra content on skills in demand for employment.

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Providing maximum educational technology facilities and instructional materials

particularly for electives.

Add on courses for all departments for skill enhancement and employability.

Add on courses on computers for students of other departments.

SYLLABUS:

JNTU prescribed syllabus will be followed.

Extra content shall be given on the skills in demand for employment.

ACADEMIC CALENDAR:

Number of instructional days, contact hours per week to be followed as directed by

JNTU.

Additional teaching hours for the extra content shall be arranged after normal contact

hours.

EVALUATION PROCEDURES & FEEDBACK

Evaluation shall be done as per JNTU guidelines.

Students shall maintain a separate Notebook for each subject.

Feedback shall be collected from students, twice in a semester. One in the first one

month of the semester, immediately after second internal exam is over. The second one

shall be taken after the 4th internal exam. of the semester.

Teachers will be counseled, after the feedback.

If there is no corrective action by teachers even after counseling three times, a strong

action shall be taken.

To form course monitoring committees with faculty and students and to device the

mechanism to take the teachers who are not performing their duties to the attention of

top management for remedial action.

Suggestion box shall be maintained in each department.

Grievances and redressal cell shall be formed.

To introduce introduction to Feed back and two feedback forms.

DEPARTMENTS, LABORATORIES, WORKSHOPS & EQUIPMENT: (Facilities, maintenance

and utilization)

DEPARTMENTS FACILITIES:

Each department shall be provided with a Clerk, duplicator, library, staff rooms and

seminar hall.

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Laboratory equipment:

Every lab shall be equipped as per the JNTU syllabus requirements.

Extra equipment shall also be provided, that will help the students in enquiring skills

required by the industry.

Encouragement shall be given to design new experiments which were not covered in the

syllabus for doing consultancy and research projects.

Teachers to devise new experiments as per advancements/Industry requirements.

Master readings for all experiments with identification of equipment used towards

internal calibration.

LAB FACILITIES

Laboratories shall be provided with good lighting, ventilation with required number of

lights and fans.

Full safety measures shall be maintained.

Maintenance schedule of every lab equipment shall be arrived at displayed and followed.

To display the additional list of equipment provided.

Instruction manuals shall be provided for all experiments.

Fire extinguishers, first aid kits, staff tables, tables for student record writing boards for

teachers and other facility required for the lab.

List of all equipment available in each lab shall be displayed properly.

To provide adequate demonstration kits, and cut charts in all labs.

Lab cycles and list of experiments shall be displayed in the labs.

Lab manuals for all labs. Yearly up gradation of lab manuals with university prescribed

and advanced experiments.

MAINTENANCE & UTILIZATION :

Preventive maintenance shall be followed.

Additional experiments shall be designed to utilize all the equipment available in the

lab.

Periodical checkups and calibration of equipment in all laboratories.

Depending on the experiment, one, two or a maximum of three persons shall

perform a single experiment with common apparatus.

Stock verification shall be conducted in all labs.

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COMPUTING FACILITIES, MAINTENANCE & UTILIZATION

Computing facilities shall be provided as per the AICTE norms, even extra

computers shall be provided to meet the practical requirements.

Internet connectivity with sufficient band width shall be provided.

All the students in the college shall be brought under LAN with OFC backbone.

Computing facilities shall be made available to the students for at least 12 hours a

day.

The number of computers to be made available will be as per the requirements.

A proper system shall be put in place for the maintenance of computers by the

maintenance staff, both regular and in case of break downs.

Licensed software shall be used.

Servers like LINUX, WINDOWS, Web Servers, Database etc., shall be provided.

Additional project shall be given to the students for optimum utilization of the

facilities.

EXAMINATION BRANCH: Exclusive Examination Branch is established and a separate

account is maintained for all the examination related transactions. Remuneration for all

examination related duties is paid to the staff members as per the guidelines of JNTU,

Hyderabad.

LIBRARY : Sufficient number of books for reading and reference, National & International

Journals, Periodical are procured in the library. Rules for issue of books and for the collection of

fines for non returnable books in time are prescribed for the students.

Library shall be provided with books and journals as per AICTE norms and more

A state of the art digital library shall be established.

Required reprographic and printing facilities shall be provided.

Library maintenance shall be computerized and automated with regular / constant up keeping.

Library shall be kept open for a minimum of 12 hours a day.

A media resource centre will be provided to the library.

Material required for various competitive examinations like GATE, GMAT, CAT, GRE, Civil Services etc., shall be maintained.

Library area and number of seats shall be provided as per AICTE norms.

Library shall maintain the college Archives

Old examination papers shall be maintained for all branches in the central library.

Departmental Library

All the departments will be provided with libraries with required facilities.

Old examination question papers and student project reports shall be maintained in the departmental library.

Old GATE papers also shall be kept in departmental library.

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Library Rules:

Library hours will be fixed by the Principal.

Library Use:

The Library is primarily intended for the staff and students of the College, who can make

use of library collection, facilities and services in accordance with the rules. Others can

use the library only with the special permission of the Principal.

Access to Books

The readers have free access to books and periodicals which are on the open shelves.

Text books, rare books and dissertations can be consulted only in the assigned area.

Library Service

Members are free to seek the assistance of library staff in selecting reading material,

checking of reference, searching of misplaced reading material, compilation of

bibliographies, procurements etc.

Members are free to recommend new books or journals for the library and to suggest

improvement in library service.

Membership

Library members, only, enjoy the privilege of borrowing books. The teachers, students

and non-teaching staff of the College can enroll themselves as members by filling a

prescribed application form agreeing to abide by the rules.

Borrowers Cards given to registered members are strictly non-transferable and are to

be renewed every year.

A lost borrowers card if found should be immediately deposited in the library. Failure to

comply, or its misuse, can lead to cancellation of membership, if a duplicate card has

been issued.

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Loan Privileges

Normal issue/return of library reading material is suspended one hour before closing

except overnight issue. On Sundays and holidays there is no issue and return of library

reading material. Reading material can be temporarily loaned to the department if they

are needed for consultation by the members of the department.

The librarian can recall any library reading material at any time if necessity arises.

The number of books a borrower can take, and the period for which he can retain them,

is as follows:

Number of books and periodicals

i. Under-graduate students 3 ii. Post-graduate students 3 iii. Non-teaching staff 5 iv. Teaching Staff 8

Loan Period For students 15 days Loan Period For Teaching & Non-Teaching staff 60 days A Overdue charges

The following overdue charges are recovered for library material retained longer than

the period of loan from all borrowers:

i. Books: Rs.1 per book per day B Loss of Library Material Following charges are recovered form the borrowers for the loss of any library material:

A. Books : Replacement of the book with processing charges.

B. Loss of Library membership Card. Loss of library membership card should be reported immediately to the circulation desk. However, the reader still remains responsible for the books issued on that Card.

Reprographic Service The rates for different services shall be charged as fixed by the Principal. Common Rules for Library

i. Personal books, files, rain coat, umbrellas, etc. should be deposited at the property counter near the library entrance.

ii. Taking books out of the library without authorization, marking or underlining, or in any way disfiguring and mutilating books, or library property is considered violation of discipline rules which may lead to withdrawal of library privileges, or in serious cases to heavy fine and disciplinary action.

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iii. No reading material can be issued to a borrower not in possession of his or her library membership card, or if he or she is drawing books for others.

iv. Books shall be recalled and their issue suspended during the period of stock taking.

v. The “ No due Certificate” can be secured from the library after surrendering the barrowers card and clearing all library dues. Provisional “No Dues Certificates” can not be issued.

vi. Smoking is prohibited in all areas of the library.

vii. Change of address and designation should be immediately reported at circulation counter of the library.

viii. No library reading material would be considered returned until it has been returned properly to library personnel at circulation counter.

ix. The 1st borrower shall be responsible for any damage to the book/ periodical etc. unless it has been pointed out at the time of issue.

x. Violation of these rules or undisciplined behaviour in the library will lead to cancellation of membership and disciplinary action.

Education Technology facilities, Instructional facilities:

Some class rooms shall be provided with LCDs.

All departments shall be provided with LCD projectors.

All departments shall be provided with a separate seminar hall.

E-Class room (virtual classroom) shall be provided to the college.

A seminar hall shall be provided as central facility

Digital learning materials will be provided to the college and all the departments.

Video projection facilities in the seminar halls.

Necessary handouts shall be issued to students in classrooms and laboratories.

To provide facilities for preparation of transparencies and power point presentations.

Budget for consumables

Adequate budget shall be allocated for consumables to all departments.

Implementation of the Instructional Programme:

Lectures:

No lecture hour shall be left un-engaged.

No leave shall be granted without making their lecture and lab hours adjustment.

No subject lectures should be started without proper introduction and giving learning outcomes.

Lectures should conform to what is stated in the teaching learning process, and the teacher may improve on that with some innovation at his level.

Lecture notes may be put on Intranet.

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Tutorials:

Tutorials shall be arranged for weaker students, for required subjects.

Course files / Lecture notes

The following items to be included in the course file:

1. Academic calendar

2. Copy of the syllabus – with detailed contents along with the list of prescribed text books as well as the reference books.

3. Objectives of the course(Learning Outcomes) : A brief write up on

why this course is offered to the students along with practical applications

its relevance to the core branch

in what way it is useful in forthcoming semesters

learning outcomes

4. Extra contents taught other than contents of the syllabus

5. Continuous evaluation procedures

(Internal evaluation tests and no. and their spacing)

6. Preparation of elaborate notes – unit wise; either handwritten, printout form or in both.

7. Running notes taken by students; at least two copies.

8. Tutorial/Assignment sheets with model solutions and two copies from students.

9. Transparency sheets copies if OHP is used.

10. Internal test schedules and test papers along with model solutions

11. End semester/year examination schedule

12. University question papers

13. Course time table

14. Attendance register

15. Lesson plan: Format is enclosed herewith

16. Review of coverage of syllabus.

NOTE: Log sheet at the end of the attendance Register and the lesson plan must match.

Course handout:

Course handout, should be distributed to students at the beginning of the semester.

Handouts contains Aims & Objectives of the course, Prescribed textbooks and reference books, all the books and digital learning material available in the college on those subjects, lesson plans, assignments for each class, assignments submission dates, consultancy hours with teachers for clearing the doubts of students and pertinent URLS, Journals, term papers, seminar topics.

60

Workshops & Laboratory classes

All workshops shall be provided with required equipment and tools.

Safety precautions should be followed while conducting the workshop.

The teacher shall provide complete instructions at the beginning of the workshop /

lab sessions.

The lab technicians shall issue all the materials and tools required to conduct the

experiments.

The teacher shall ensure that the experiments are conducted as per the prescribed

procedure by the continuous follow up.

The lab technicians shall collect all materials and tools at the end of lab session and

upkeep of the equipment.

Incorporate design content in each experiment.

Mini projects shall be given at 3rd year level.

Projects

Industrial live projects shall be encouraged.

The college shall enter into MOU with different industries for project works.

There shall be periodical review of projects jointly by institute and industry.

Those students who are desirous of doing the projects in the college, staff shall

provide good projects.

Teaching aids:

OHP, LCD, Video CDs and audio visual materials, transparencies, chart, cut models

etc., should be used when required and the same shall be provided to all the

departments.

Internet facility shall be provided in the class rooms to directly access the Web for

teaching.

The course file should contain the record of the teaching aids used.

Lab handouts to contain, list of experiments to be done in the semester, lab internal

references, conducting of experiments and evaluation of results.

Lab manuals consisting of list of all experiments to be conducted and details of each

experiment.

Removal of obsolete experiments & Introduction of contemporary experiments:

As per the JNTU syllabus and requirements of the job market, old experiments and equipment

shall be removed and required experiments and equipments shall be introduced.

61

VII. SUPPLIMENTARY PROCESSES

VI. Supplementary processes

Guidelines:

Personality development opportunities.

Services and facilities accessible to students.

Career counseling

Health education

Grievance redressal procedures

Professional society activities

Entrepreneurship development

Feedback from Alumni and employers, company profiles and copies of appointment orders.

Facilities for extra curricular and co-curricular activities and the freedom and autonomy for students in these activities.

Guidance and counseling to students especially new students for

i) Academic work

ii) For social interaction and compatibility

Level of encouragement to students to undertake professional society activities by forming student chapters on the campus.

Competitive events organized during the last academic year pertaining to the subject matter of the programme.

Training for entrepreneurship through specific programmes or exposure to local industries.

Alumni association

Keeping track of Alumni

Frequency of Alumni meet

Extra & Co-curricular activities

Extra curricular activities

Mainly sports & games, cultural & literary events shall be organized.

The college shall have a Basket Ball court, Tennis court, Volley Ball court, Cricket Pitch, Indoor Shuttle courts and Table Tennis courts.

The college shall also have good athletic track and field.

A Literary Society shall be formed and shall conduct literary events.

A cultural society shall be formed and shall conduct cultural activities.

The college shall have a good open air auditorium and whenever the finances permit an auditorium.

There shall be a mechanism to ensure freedom and autonomy in extra-curricular activities to students.

62

Co-Curricular activities

Student seminars, group discussions, technical quizzes, paper presentation etc., shall be conducted.

A national level paper contest shall be held at least one per year by each department on rotation.

All departmental associations shall conduct student seminars, group discussions, paper presentations etc.

Student counseling and guidance:

Arrangements shall be made and training provided to students on Personality Development Skills.

The student teacher ratio for counseling is 20:1

Students shall be counseled at least once in a fortnight.

At the discretion of the counselor, selected parents of students shall be invited for discussions.

Professional Society Activities

Student chapters of Professional Societies shall be formed involving students to conduct all the activities.

Students will be encouraged to take Professional society membership and take part in the activities.

Training & Placement

The College has full-fledged Training and Placement Cell equipped with all modern facilities for

dovetailing our students’ career aspirations with corporate expectations and to build strong

industry interface and enhance industry interactions. Faculty in-charges of Training & Placement

Cell monitors all activities including coordinating with companies during their PPTs and

recruitment processes.

Objectives of the Training & Placement Cell

The primary objectives are:

To arrange various training programs for the students as per the University curriculum requirement.

To arrange for training programs such as Infosys Campus connect programs in Foundation Course and Soft Skills, IEG-JKC Programs.

To assist the students for placement in reputed companies through in-campus and joint campus placement programs.

To arrange various Seminars/ Expert lectures/ Career awareness program etc. to prepare the students for facing the interviews.

To enhance industry-institute interaction program through various industrial visits of faculty members and the students.

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To Conduct Entrepreneurship awareness programs for final and pre-final year students

Placement Activities The primary motive of the training and placement cell is to assist

in the placement of the final/ pre-final year students in reputed companies spread all

over India through campus recruitment programs as well as joint campus/ off-campus

recruitment programs.

The placement cell organizes motivational guest lecturers, panel and carrier counseling

talk by experts from various reputed agencies giving the students an opportunity to meet

and interact with corporate executives. It also conduct aptitude test, personality

development programs, impart presentation skills, developing effective resumes and

other behavioral skills to prepare the students for interviews

Entrepreneurship Development

Entrepreneurship Development Training Programme shall be regularly conducted for

students.

Once / twice in a semester guest lectures, seminars and workshop on

entrepreneurship shall be conducted by inviting practicing entrepreneurs.

Students shall be taken to the local industries for relevant knowledge.

Alumni information

The college shall form an Alumni Association

Arrange annual meets

Maintain constant touch with alumni

Involving Alumni in planning various programmes for additional skill development of

students.

Arrange lectures by Alumina.

Programmes on Social responsibilities, Ethics etc.

Various programmes shall be organized to inculcate social responsibilities & ethics

among students community.

Programmes on Health Education

Programmes on health education such as YOGA, problems of obesity and

consumption of junk food and problems shall be organized.

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VIII. INDUSTRY – INSTITUTE INTERACTION

The following were decided related to supplementary processes, R&D, Industry-Institute

interaction.

To enter into MOU with industries for training students and faculty and also for student

projects(proforma enclosed)

To form entrepreneurship development Cell.

To form committees for sports, cultural, literary, involving student members.

To form professional society committee.

To arrange guest lectures by Industrial experts.

To arrange industrial visits to students.

- Second year students visit local industries.

- Third year students go for industrial tour.

- Third year students go for industry training programme during summer vacation.

To insist all staff to become ISTE members and to start a ISTE teachers chapters to conduct

various activities.

To maintain faculty profiles by HODs in the respective departments and all personal files in

the office

Guidelines

Industries role in curriculum planning

Consultancy and extension lectures

Continuing education and industrial internship

Industrial visits and industrial training

Industry participation in curriculum planning:

Departmental development council shall be formed for each department for curriculum

planning

Continuing education and industrial internship for faculty:

The staff shall be sponsored for industrial internship during the semester breaks.

College shall arrange lectures by industrial experts on latest technologies.

Professional Society formation for staff will be encouraged.

65

Consultancy

The college shall provide all the necessary facilities to encourage staff to take up

consultancy work at institute level.

Industrial visits & Training

2nd year students shall be arranged local industrial visits.

3rd year students shall be provide industrial tours during semester break.

Industrial training shall be arranged for 3rd year students during summer vacation.

Necessary permissions shall be obtained from industries for students visits.

Project work:

Industrial live projects shall be encouraged.

The college shall enter into MOU with different industries for project works.

There shall be periodical review of projects jointly by institute and industry.

Those students who are desired to do the projects in the college, staff shall provide

good projects.

Extension lectures:

Extension lectures shall be arranged by senior faculty in different industries for the

benefit of industries.

At least two such lectures shall be arranged in a semester.

Placement

A Training and Placement Cell shall be formed with all required infrastructural facilities,

for providing training and placement assistance to students.

Add on courses for students in consultation with Industry.

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IX. RESEARCH & DEVELOPMENT

Guidelines:

QIP Programmes

Faculty research involvement & Project quality

Sponsored projects

Recognition as centre of excellence

Masters & Ph.D. guidance, jointly with industry

Evaluation criteria for theses.

Publications, citations, patents

Institutional Budget in R & D

Budget for in-house R&D on a regular basis.

To invite project proposals from students/faculty to be evaluated and selected

projects to be given R&D funds by management.

Projects enhancing institutional activities are to be recognized and and project team

members are to be given monetary incentives.

MOUs with R& D organizations.

Students/Faulty to be given R&D exposure by a series of invited lectures.

Faculty to be encouraged for undertaking consultancy and testing assignments

using institutional resources and a clear Quality on revenue sharing among faculty,

other staff , departments and institution.

Potential student projects to be given seed money.

Academic / Sponsored / industrial Research & Development:

Project proposals shall be sent to various funding agencies like DRDL, UGC, AICTE,

DST etc.

Publications & patents:

The college shall encourage and provide possible support to faculty to publish papers, write books, and produce patents.

67

X. GUIDE LINES / RULES FOR TEACHERS ON CLASSROOM

TEACHING & CONDUCT

TEACHER PERFORMANCE APPRAISAL:

Guidelines to methods, time management communication and movement.

Teacher should have a prior plan of topics to be covered in every class.

Teacher should introduce the subject with confidence with thorough preparation.

Teacher should relate the new topics with topics already covered.

Lectures should be task oriented, learner centered and interactive, but not conventional.

Lecture should be innovative and where necessary OHP / LCDs should be used.

Topics should be explained with clarity and with familiar illustration.

Teacher should encourage interaction in the classrooms leading to peer learning and self-learning of students.

Teacher should pay more attention to poor achievers and give challenging tasks to advanced students.

Teacher should attempt feedback from students by giving frequent tasks and use this for motivation and improve their performance.

Teacher should attempt to raise the knowledge level of poor achievers and improve it to the level at par with others.

Teacher’s task that is given to good achievers should be a creative challenge.

Teacher should not just manage to complete the task, but completion of the task with proper revision and consolidation.

Teacher in his lesson plan should give provision for revision and consolidation with testing / solving problems.

Summing up should be neat recalling learners memory / experience.

Teacher should not confine to ordinary text book. He should refer additional material and make himself a scholar in that subject.

Teacher should have knowledge of recent developments and acquainted with latest publications.

Teacher should acquire good knowledge of related information to augment his knowledge.

Teacher’s communication should be fluent, clear and precise.

His approach to students should be free, genial, firm but kind that encourages interaction.

Teachers should be dignified and purposeful and pleasant.

Teacher should not be confusing.

Teacher should be decently dressed and commanding.

Teacher should not walk too often, should face the students and move to facilitate learner work.

Teacher should not have distractive mannerisms.

Teacher’s gestures should be contributive.

Teacher should be pleasant, effective and be held in high esteems by the students.

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TEACHER PERFORMANCE APPRAISAL- INTRODUCTION

This introduction is provided for the benefit of teachers and students. This helps the teachers in

planning and giving the instruction in the classroom, and students in judging their teachers in

the feedback form.

I. METHOD

1. Lesson Plan: Conceiving the task:

The teacher should have a prior plan to cover that subject in the class as per lecture

plan.

2. Introduction:

Teacher should not go into the lesson without introduction. Teachers should be

confident in giving introduction for which thorough prior preparation is needed.

Introduction should not be hesitant.

3. Keying into context: Entry behaviour:

The teacher should relate the subject that he is teaching in that class to past learning

(existing knowledge) of the students. For this, interaction / innovation devices may be

used.

4. Type of instruction: Lecture / Demo / Any others:

Instruction should not be merely conventional lecture (monologues). Lecture should be

learner-centered interactive, task-orientation and innovative

5. Innovative Techniques:

Whenever necessary the lecture should be innovate using teaching aids like OHP/LCD:

Video material and Animations etc., A student should judge whether the teacher is using

the best media that would enhance the quality of instruction for that given subject.

6. Explication of the text / concept:

Text and concepts should be simplified and explained with familiar illustrations.

7. Interaction :

Interaction of the teacher should be effective, leading to self-learning and peer learning

through group work and problem solving.

8. Staying with the class:

A teacher should concentrate on poor achievers (weak students) and stay with them.

The advanced students may be challenged with tasks.

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II. EFFECTIVENESS

9. Feedback:

Teacher should attempt to get feedback from students by giving frequent tasks and use it for motivation of students and their performance.

10. Level of learning of poor achievers:

Teachers should attempt to raise the knowledge level of poor achievers and improve it to the level of being at par with others.

11. Teachers:

The tasks given by the teacher to good achievers should be substantial and should bring out the creative talents of students.

III. TIME MANAGEMENT:

12. Completion of Task:

The teacher should not just manage to complete the task. The completion of the task should leave enough time for revision and consolidation without rushing at the end.

13. Revision / Consolidation:

Teacher, in his lesson plan, has to provide sufficient time for revision and consolidation to be done by giving home assignments and by conducting tests and problem solving sessions.

14. Summing up:

There should be time for summing up. Summing up should be neat recalling learner’s memory / experience. It should not be repetitive.

IV. KNOWLEDGE

15. Level:

Teachers should not confine only to ordinary text books. He should consult additional material and make himself a scholar in that subject.

16. State of art:

Teacher should have knowledge of recent development acquainted with latest

publications.

17. Reading :

Teacher should acquire good knowledge of related information to augment his knowledge. He should be widely read with good mastery of knowledge.

V. COMMUNICATION:

18. Verbal communication : Fluent, Clear, precise

70

19. Rapport:

His approach to students should be free genial, firm but kind approach that facilitates interaction.

20. Humour:

Should be occasional humour, which is purposeful dignified and pleasant.

21. Illustration / familiarization of concept:

Teacher should not be confusing

VI. PERSONAL BEARING / POISE

22. Appearance:

Decently dressed and commanding

23. Movement:

Should not walk too often in the class, should face the students most of the time, and try

to move in the midst of the learners and facilitating the learner’s work.

24. Mannerism:

Should not have destructive mannerisms. Teacher’s gestures and movement should be

contributing to teaching learning process.

25. Overall Impression:

A teacher should be pleasant, effective and be held in high esteem by students.

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APPENDICES

72

BALAJI INSTITUTE OF TECHNOLOGY AND SCIENCE

Laknepally, Narsampet, Warangal - 506331

Date: _________________

EXIT FEEDBACK FROM STUDENTS

Name:_________________________________ Branch:________ H.T.

No.:________________

Mobile No.___________________ email ID :_________________________________

Dear Student, Hearty Congratulations on your completing your B.Tech course work. The College requires your candid feedback on the institute. We request you to give your considered grades to the following questionnaire.

***

Grades :- A = Very Good B = Good C = Average D = Poor

1. Personality Development Programmes / CRT / Training and Placement activities in the college. [ ]

2. Library . [ ]

3. The computing facilities in your college. [ ]

4. The Language Lab. [ ]

5. INTERNET facilities. [ ]

6. The photocopying (Xerox) and Stores facilites. [ ]

7. Department Laboratories. [ ]

8. The quality of classroom instructions and Teaching Methods [ ]

9. The quality of lab instruction. [ ]

10. The learning environment in the college. [ ]

11. Learning experience in the college. [ ]

12. The management of the college with respect to response, responsibility and commitment to the needs of the students. [ ]

13. Canteen & Hostel facilities. [ ]

14. Extracurricular and Sports activities in the College. [ ]

15. Suggestions for further improvement of the college.

Date: Signature

73

BALAJI INSTITUTE OF TECHNOLOGY AND SCIENCE

Laknepally, Narsampet, Warangal - 506331

EXIT FEEDBACK FROM FACULTY & STAFF ON THE INSTITUTE

Department: _____________ Academic Year: ___________ Date:

____________

a) No. of Years of working experience in this college : ______Yrs.

b) Please tick mark against each description as per your consideration :

Sl. No.

Description Very Good

Good Average Poor

1 Management’s Attitude

2 Attitude of the Administration

3 Motivational Incentives

4 Salary and other emoluments

5 Service Conditions

6 Infrastructure Facilities

7 Library Facilities

8 Computing and Internet Facilities

9 Encouragement for R & D and Professional Growth

10 Encouragement for Personal Growth

11 Sports, Extra Curricular Facilities

12 Mess / Canteen Facilities

13 Transport Facilities

14 Implementation & Action Plan

15 Overall rating of the College

c) Your suggestions for improvement of

i) Institute ii) Department

74

75

76

BALAJI INSTITUTE OF TECHNOLOGY AND SCIENCE Laknepally, Narsampet, Warangal - 506331

RESULT ANALYSIS

I/II/III/IV B.Tech. I/II-SEM Regular/Suppl. Examination Results, held in ______

(______Batch)

Sl. No.

Subject Appea-

red

Total Pass in the

Subject

No. of Failuers

% of Pass in the Subject

1

2

3

4

CIVIL No. of Students Appeared : __, Passed : __ % of Pass : _____

1

2

3

4

EEE No. of Students Appeared : __, Passed : __ % of Pass : _____

1

2

3

4

ME No. of Students Appeared : __, Passed : __ % of Pass : _____

1

2

3

4

ECE No. of Students Appeared : __, Passed : __ % of Pass : _____

1

2

3

4

CSE No. of Students Appeared : __, Passed : __ % of Pass : _____

Total Registered : _____ Overall Pass % - _________

Total Passed : ____

Officer I/c Examinations

PRINCIPAL

77

BALAJI INSTITUTE OF TECHNOLOGY AND SCIENCE Laknepally, Narsampet, Warangal - 506331

CHECK LIST OF COURSE FILE

Academic Year ____________ SEMESTER / YEAR

NAME: ________________ DESIGNATION: ____________ DEPT.:_________

B.Tech:- I / II / III / IV ; MBA :- I / II Subject: Code No. and name ( ) Branch:

COURSE FILE (TEACHING & LEARNING)

Sl. No.

CONTENTS / X REMARKS

1.

i) Syllabus (Enclose Photostat copy)

ii) Prescribed text books

iii) Reference books

2. Lecture schedule

3. Academic calendar

4. Course time table

5. Objectives of the course

6. Extra contents, other than the syllabus

7. Handout

8. Lecture notes

9. Running notes of students (from two students)

10. Tutorials / Assignments (from two students)

11. In case LCD is used, whether Soft copies of slides available

12. Continuous evaluation procedures

i) Schedule of Unit tests / MID Examinations (enclose copy of circular from exam branch)

ii) Unit / MID Test papers

13. Year/Semester University Question papers

14. Attendance register

15. Results analysis

16. Comments / suggestions by Faculty:

Date: Signature of the Faculty HoD Principal

78

BALAJI INSTITUTE OF TECHNOLOGY & SCIENCE Laknepally (V), Narsampet (M), Warangal -506 331.

Counseling Form

Name of the Student : H.T Number: Branch & Section: Mobile Number : Mail Id of the Student : Father’s Name : Educational qualification: Father________________ ; Mother_______________ Occupation : Yearly Income : Mobile Number: Father___________ Mother __________ Guardian___________ Mail Id of Father : Type of Admission into B.Tech : Counseling / Management Percentage of Marks obtained

Mode of Transportation to college (Tick) College Bus RTC Bus Details of Residence (tick)

Residing with parents ( ) Residing with Relatives ( ) Residing in College Hostel ( ) Residing in Private Hostel ( ) In case Private Hostel, mention Narsampet / Warangal _____________ If So details of the Room mates _____________

Permanent Address : Address for communication: Extra Curricular Activities: Details of Prizes won: Activities/ Events in which student possesses talent and can perform :

Alumni Data ( Professional Details): Designation : Organization & Address : Experience : Mobile : Mail Id : Address for Communication : Details of Counseling :

S. No

Date of Counselling

Reasons for Student problems

Student Sign

Remarks by Counselor

Counselor sign

Signature of the Student Signature of Counselors

Name:

SSC INTER EAMCET RANK

Year % of Marks (Univ Exams) % of Attendance (sem wise)

I B.TECH ISEM

II SEM

II B.TECH I SEM

II SEM

III B.TECH I SEM

II SEM

IV B.TECH I SEM

II SEM

79

Questionnaire for counseling students:

Name: HTNo: Section:

1. What is your family’s financial & educational background?

2. Why did you opt for the specific branch in Engineering and why not the other Degree courses?

3. What are the future prospects of that branch & what types of jobs are available in that area?

4. Do you know about credit system of JNTU exams & requirements to get promoted to II year? What are they?

5. Are you aware of the extent of loss you get in terms of money, time and credibility in addition to suffering from Depression in case you don’t get promotion to II year?

6. How many senior students do you know in the branch? Did you take any suggestions? What are they?

7. How many known relatives are working as professionals in the core subject areas and the rapport that you have with them?

8. How many student friends (of BITS & Other college) you have to share academic interests and who are they?

9. Are you able to concentrate on studies in class? ..if not ..give reasons.

10. Which I B.Tech subjects do you find more difficult? Why? Are you putting any extra efforts to cover the problem?

11. Are you asking the teachers for clarifications.. if not …why? Do you know the names of concerned subject teachers?

12. Do you have any specific plan for preparing for exams? How do you spend evening/night every day? What time do you get up? Till what time you are awake in night?

13. Is there any improvement in your performance from exam to exam (Unit and Mid Exam)? Are you aware of improvement or decrease in your performance levels? Did you talk to teachers in this regard any time?

14. Are you attending all Lab classes? Are you writing Lab Records in time? If not, what is the reason for delay in submission of Lab Records?

15. Are you /parents getting SMS regarding Attendance & Marks from time to time. If not, Did you inform HOD? Are you paying fee dues from time to time ?

16. What are your strengths and weaknesses? Are you doing anything to overcome weaknesses?

17. (For Irregular student whose Attendance is very poor) Why do you come to classes late? Why are you missing classes in AN session? Where & How do you spend missing/bunking classes time/duration?

18. Do you go to library any day? Do you know about reference books of any subject. Mention any books names? Do you read newspaper? Mention one current topic that you have come across. Do you prepare individual notes?

19. Are you a Hosteller of college campus? Are you studying during study hours in hostel? What topics did you cover during study hours in last month? Are you writing tests conducted in hostel? (Or) Are you boarder of private Hostels? How are conditions there? Are they suitable for academic requirements?

20. (In case of campus hostellers) Are you attending evening computer classes? How are classes going on? Are you learning additional knowledge in those classes?

21. Do you have a mobile? How many hrs you are spending on mobiles?

22. Any short term or long term goals? Do you know your parents expectations on you?

23. (In case of illiterate parents) Are you supported by parents psychologically & financially? or Are you ignored by parents?

24. Do you have any talent in extra curricular activities? ..if so in what field?

25. Are you healthy? If not what problems do you have? Are you putting any efforts to overcome those problems?

80

Marks obtained in Unit & Mid exams

Attendance % Monthly

YEAR SEM I UNIT II UNIT IMID II MID

I B.Tech I

II

II B.Tech I

II

III B.Tech I

II

IV B.Tech I

II NOTE: Counselors’ Feedback (separate sheet may be attached)

81

82

BALAJI INSTITUTE OF TECHNOLOGY AND SCIENCE

Laknepally, Narsampet, Warangal - 506331

PROFORMA OF INTIMATION OF RETIREMENT Ref: BITS/EST/RETIREMENT/20…./…….., Date: To _______________ _______________ _______________ Dear Prof./Dr./Sri. _________________________

This is to bring to your attention, that you will be attaining the age of superannuation on

_________________ and you will be due to retire on that date.

However, in line with the institute policy, you will continue to serve the institute till last

day of that month.

The college places on record the services rendered by you for ___________ years and

__________ months and wishes you a healthy and pleasant retired life.

With best wishes,

Yours sincerely, (CHAIRMAN) Copy to: 1) Society file. 2) Establishment file.

83

84

85

86

Staff No Due Certificate

87

Student No Due Certificate

88

89

BITS Alumni Association (BITSAA)

Registration Form

Name: _______________________________________________

Father’s Name: ________________________________________

Date of Birth: _________________________________________

Course: _______________________________________________

Department: __________________________________________________

Hall Ticket No: ________________________________________________

Year of Passed out:________________________________________________

Permanent Address: ___________________________________________________________________

___________________________________________________________________

Present Address: ______________________________________________________________________

______________________________________________________________________

Mobile No: ________________________ E-mail Id: __________________________________________

Academic Achievements (GATE/GRE/TOEFL etc...) _______________________________________

Awards Received ______________________________________________________________________

Seminars/Paper Presented/ Workshops ____________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

Campus Placement Details

Placed Company name, address __________________________________________________________

_______________________________________________________________________________

Future Plans __________________________________________________________________________

_______________________________________________________________________________

Signature of the Student

Paste your recent

passport size

colour photograph

90

Alumni Feedback Form

Course completed in Academic year.:................................ Date:......................................

Name: ................................................ H.T.No:................................Course:..................................

Current status of

Employment:.......................................................................................................

Current employment

details/Description:......................................................................................

Your esteemed Employer's

Address:..............................................................................................

Any higher degrees achieved after course completion:................................................................

Address for

communication.............................................................................................................

……………………………………………………………………………………………………

Mobile .................................................E-mail .................................................................................

# Give your feedback with the Rating as 1, 2, 3, 4 or 5 in given blank box #

1. Is the institute follows Continuous and consistent learning

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

2. How the Technical skill and competency provided by the institute

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

3. Are Professionalism, Ethics and leadership qualities were brought up parallel with academics

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

4. Institute support on special training classes for bridging industry academic gaps

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

5. Arrangement of industrial visits by the institute to create awareness on industrial needs

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

91

6. Institute encouragement for Co curricular & extracurricular activities

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

7. Are you getting updates of institute activities regularly (through SMS, Mails, Phone call, media etc)

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

8. Is the education imparted provides adequate Technical strength, industry oriented projects and

Seminars to a graduate.

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

9. Has the T&P Cell provided ample On campus & off campus placement opportunities and

career Counseling?

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

10. How are the Library facilities, digital volumes and journals of Library

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

11. Facilities of internet and Wi-Fi in the campus

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

12. If you are invited to give a guest lecture or motivational classes in the institute, do you accept

1) privileged to give 2) don’t stay in station 3) Provide you alternate 4) not interested

13. Progress of R&D activities in the campus

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

14. Effective functioning of professional bodies and activities (ISTE/IETE/IEEE..etc)

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

15. Functioning of examinations system (Exam branch) in the campus

1) excellent 2) good 3) satisfactory 4) poor 5) inadequate

Any suggestions for institutional developments

…………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

Dt: …...................... Signature