Location: Oswego Village Hall, 100 Parkers Mill, Oswego, IL

Posted: Date: ___________ Time: ___________ Place: ___________ Tina Touchette Initials: ___________ Village Clerk

100 Parkers Mill • Oswego, Illinois 60543 (630) 554-3618 • Fax: (630) 554-3306

Website: http//www.oswegoil.org

NOTICE AND AGENDA REGULAR MEETING

OSWEGO VILLAGE PRESIDENT AND BOARD OF TRUSTEES April 2, 2013

at 7:00 P.M. (or immediately following the Committee of the Whole Meeting) Location: Oswego Village Hall, 100 Parkers Mill, Oswego, IL

Next Ordinance Number 13-17; Next Resolution Number 13-R-09

A. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

B. ROLL CALL C. RECOGNITIONS / APPOINTMENTS

1. Character Counts Awards Tim Harris, Adult- Citizenship Mr. & Mrs. Jim and Michelle Etheridge, Adult- Trustworthiness Mykenzi Comperda, Youth- Respect Valerie Koehne, Adult- Caring Donna Cruger, Adult – Caring Kyle Zeck, Youth- Respect 2. Employee Service Awards Brandon Dilg – 5 Years of Service Jody Brandis – 5 Years of Service Vel Derdzinski – 15 Years of Service

3. Eagle Scout Recognitions Joshua Howell Evan T. LeClercq Matthew Lueck 4. Commission Appointments a. Police Commission- Reappoint Tim Murray for a term to expire 4/30/16 b. Cultural Arts- Appoint Jackson Price for a term to expire 4/30/14 - Reappoint Jacquelyn Weirich for a term to expire 4/30/16 c. ECO Commission- Appoint George Stenitzer for a term to expire 4/30/16 - Reappoint Joyce Frankino for a term to expire 4/30/16 - Appoint Michael Satlak as Chair for a term to expire 4/30/16

Agenda of a Regular Meeting Oswego Village President and Board of Trustees April 2, 2013 Page 2

d. Historic Preservation Commission- Reappoint Karen Knight and Bobbi Burgstone for a term to expire 4/30/16 5. Recognition of Giselle Poss for winning State Bowling Championship

D. PUBLIC FORUM E. STAFF REPORTS 1. Village Attorney 2. Village Administrator

3. Chief of Police 4. Director of Public Works

5. Village Engineer 6. Community Development Director 7. Building and Zoning Manager 8. Finance Director 9. Human Resources Director

10. Village Clerk 11. Community Relations Manager 12. Economic Development Director

F. CONSENT AGENDA 1. Minutes March 19, 2013 Committee-of-the Whole Meeting March 19, 2013 Regular Village Board Meeting 2. Closed Session Minutes (Approve but not Release) March 19, 2013 3. Bill List Dated April 2, 2013 in the Amount of $668,107.15 4. Motion Authorizing Acceptance of Proposal to Layne Western in the Amount of $17,580.00, for the Lowering of Pump at Well 3 100 Feet. 5. 2013 Movies in the Park Schedule and Movie List

G. OLD BUSINESS

H. NEW BUSINESS 1. Resolution to Accept Planning Staff Assistance Services Delivered by the Chicago

Metropolitan Agency for Planning (CMAP) – Includes Presentation by Trevor Dick, Senior Planner, at CMAP

Attachment: Memo, Resolution, Memorandum of Understanding and Scope of Services Action: Request for Approval 2. Public Hearing for Adoption of the Village of Oswego Annual Budget for the Fiscal Year

Beginning May 1, 2013; Includes Follow-up from March 19, 2013 COTW Meeting Attachment: Memo Action: Conduct Public Hearing Staff Presentation of Follow-Up

Agenda of a Regular Meeting Oswego Village President and Board of Trustees April 2, 2013 Page 3

3. Dominion Martial Arts Institute of Mentorship Request for Temporary Use Permit (1509 Mitchell Dr.) Attachment: Memo and Location Map Action: Request for Approval

I. PRESIDENT’S REPORT J. CORRESPONDENCE K. STANDING COMMITTEE REPORTS – Committees have been suspended and will meet as

needed; reports will be presented at that time. L. PRESIDENT / TRUSTEE INITIATIVES M. CLOSED SESSION

Pending and Probable Litigation [5 ILCS 120/2(c)(11)] Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Personnel or Officer [5 ILCS 120/2(c)(1)] Collective Bargaining/Negotiations [5 ILCS 120/2(c)(2)] Sale, Lease, and/or Acquisition of Property [5 ILCS 120/2(c)(5) & (6)]

N. POSSIBLE ACTION OF CLOSED SESSION ITEMS INCLUDING:

Pending and Probable Litigation [5 ILCS 120/2(c)(11)] Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Personnel or Officer [5 ILCS 120/2(c)(1)] Collective Bargaining/Negotiations [5 ILCS 120/2(c)(2)] Sale, Lease, and/or Acquisition of Property [5 ILCS 120/2(c)(5) & (6)]

O. CALENDAR UPDATE

Village Hall Consolidated Election Early Voting 3/25-4/4 8am-5pm, M-Th. 8am-12pm, Sat.

Annual Business and Consumer Expo- Oswego High School

April 13, 2013; 9 am- 2 pm

Location: Oswego Village Hall, 100 Parkers Mill, Oswego, IL Plan Commission Meeting April 4, 2013 7:00 p.m. ECO Commission Meeting April 9, 2013 6:30 p.m. Women’s Topics Committee April 9, 2013 6:00 p.m. Cultural Arts Commission April 10, 2013 6:00 p.m. Committee of the Whole Meeting April 16, 2013 6:00 p.m. Regular Village Board Meeting April 16, 2013 7:00 p.m. Oswego Public Works Facility, 100 Theodore Drive, Oswego, IL ECO Electronics Recycling April 6, 2013 8:00 a.m. Oswego Law Enforcement Center, 3525 Route 34, Oswego, IL Police Commission April 4, 2013 5:00 p.m. Police Pension April 25, 2013 3:15 p.m. P. ADJOURNMENT

Draft

MINUTES OF A COMMITTEE OF THE WHOLE MEETING OSWEGO VILLAGE PRESIDENT AND BOARD OF TRUSTEES

OSWEGO VILLAGE HALL 100 PARKERS MILL, OSWEGO, ILLINOIS

MARCH 19, 2013 CALL TO ORDER

President LeClercq called the meeting to order at 5:00p.m. ROLL CALL

Physically present: President LeClercq; Trustees: Tony Giles, Jeff Lawson, Terry Michels, Judy Sollinger and Scott Volpe. Trustee Gail Johnson was absent. Staff Present: Steve Jones, Village Administrator; Tina Touchette, Village Clerk; Dwight Baird, Chief of Police; Mark Horton, Finance Director; Rod Zenner, Community Development Director; Michele Brown, Community Relations Manager; Ann Spears, HR Director; Patty Lariviere, Building and Zoning Manager; Vijay Gadde, Economic Development Director; Mark Runyon, Assistant Public Works Director; Billie Robinson, Assistant Finance Director, Captain Jeff Burgner; Karl Ottosen and Tim Hoppa Village Attorneys.

PUBLIC FORUM

Public Forum was opened at 5:00 p.m. There was no one that requested to speak; the Public Forum was closed.

FY 2013/2014 BUDGET DISCUSSION Staff presented the Board with a balanced budget for the fiscal year 2013/2014 including expenditures for vehicle replacements, building improvements for the Police Station and Village Hall as well as roadway infrastructure improvements. Increases in Fund reserve balances from the increase in Sales tax revenue, Income tax revenue and holding the line on expenditures allowed for the improvements in the General Fund and Capital Improvement Fund to be included in the budget. Village Administrator Jones introduced the budget with Staff members including Director Horton presenting the following highlights of the budget:

• Revenues are 2% less than the current year budget and $2.1 million lower than current fiscal year end projections for all Funds due to less grant revenue and development fees.

• Expenditures are 0.4% greater than current year budget and $2.9 million greater than current year end expenditure projections.

• Expenditures to note are: o Completion of the Route 71 water main relocation o Vehicle replacements and equipment o Building maintenance/improvements for Village Hall and the Police Department o Tree removal and replacement o Sewer televising and lining maintenance o Personnel increases of 2.5% o Façade/Business development o Dispatching services and Reverse 911 o Two part-time Intern positions

Draft

Minutes of a Committee of the Whole Meeting Oswego Village President and Board of Trustees March 19, 2013 Page 2 of 4

General Fund • Total revenues 5% greater than FY 13 Budget • Total expenditures 7.2% greater than FY 13 Budget; projected expenditures 8.5% greater

than FY 13 Budget Motor Fuel Tax Fund

• Total Fund revenues decreased 5% • Road repairs increased to $600,000 • Village is scheduled to receive the High Growth Cities additional allotments through

2017. • Estimated Unreserved Fund Balance to be $0.8 million • Restricted Funds must be used for road repairs and approved by IDOT every year

Debt Service Fund

• This Fund has revenues exceeding expenditures by $100 • $1,797,507 will be spent on paying debt service • $14,834 estimated ending Restricted Fund Balance

Capital Improvement Fund

• Total Fund revenues decreased 98% to $25,000 • Expenditures total $435,000 for Mill Rd. multi-use path, Rt. 30 improvements and

Village Hall improvements • Expenditures exceed revenues by $410,000 • Estimated Ending Unrestricted-Unassigned Fund Balance of $487,889

Water and Sewer Fund

• Total Fund revenues decreased 5% • Charge for services revenue up 2% • Interest earnings are estimated to be lower by 35% • Total expenses are down 4% • Professional services decreased 27% • Total expenses will exceed total revenues by $2.3 million due to the remaining cost to

complete the Rt. 71 watermain relocation • Ending Unrestricted Net Assets Balance of $4.1 million

Garbage Collection Fund

• Total revenues exceed expenses by $2,400 • Estimated Unrestricted reserve balance of $588,505 at April 30, 2014 • Unrestricted net assets may be larger due to late fees

Police Officers’ Pension Fund

• Total revenues exceed expenditures by $1,215,200 • Expenditures for FY 2014 total $509,800

Additional discussion focused on:

• Proposed high school and graduate student interns for management projects; how advertised for, establishment of relationships with schools and competitive pay

Draft

Minutes of a Committee of the Whole Meeting Oswego Village President and Board of Trustees March 19, 2013 Page 3 of 4

• More training for best practices in the work environment • Downtown signage cabinets for advertising; Board requested additional information on

this project • Increase of snow removal costs due to additional cul-de-sacs added to the 3 year contract;

salt purchase will decrease • Additional funding for more activities at Christmas Walk • Website is almost complete • Continue to address EAB problem and the replacement of trees • Continue to receive grants; with $38,000 pending in grants applied for • Workforce Management Module- tracking module for Public Works, Building & Zoning

and Engineering; tracking of work orders, smart phone communications, real time reporting, remote digital inspections and tracking of, asset management for historical records, preventative maintenance, audit advantage, code enforcement and resident communications

• Time & Attendance software- attendance tracking; staff researching potential providers • Police Department

o Currently going through negotiations o Intoximeter last replaced in 1991 o Maintenance to vehicles needed to the aging of the fleet; 19 vehicles in category

3 and 4; evaluation sheets to be forwarded to the Board o Updating needed for surveillance equipment o Replace speed trailers that cannot be fixed and updated o Replace LiveScan machine o Grant applied for; solar speed limit signs o Replace carpet at the Police Department; carpet has not been replaced in 22

years; will include a front desk remodel o Looking into a cost sharing vehicle program with Montgomery and Yorkville o Option to purchase tasers

• Two items not on the budget: o Public Works’ vacancy position not replaced after employee resignation o Demolition of old Village Hall

• Board asked for removal of capital item, crosswalk signal at Harrison St., due to ineffectiveness; move funds to old Village Hall demolition or street repairs. Revisit the need for the signal with more development of the downtown; educate the public on pedestrian crosswalks and signs.

• Anticipate capital items for next budget • Pooling of vehicles to be shared by all departments; sign-out program • Generators- reallocate funds to install a transfer switch first; more discussion needed with

staff • LED lighting and the longevity of; concerned about street lights and transformer costs • How the watermain relocation will affect water rates • The need to spend more on MFT to fix roads • Budgeting of funds for bike trails; more discussions with the Park District and applying

for grants • Board agreed there is a need to repair the parking lot behind Firehouse Pizza

Draft

Minutes of a Committee of the Whole Meeting Oswego Village President and Board of Trustees March 19, 2013 Page 4 of 4 CLOSED SESSION

No Closed Session was held.

ADJOURNMENT The Committee of the Whole Meeting ended at 7:09 p.m.

Tina Touchette Village Clerk

Draft

MINUTES OF A REGULAR MEETING OF THE OSWEGO VILLAGE PRESIDENT AND BOARD OF TRUSTEES

OSWEGO VILLAGE HALL 100 PARKERS MILL, OSWEGO, ILLINOIS

March 19, 2013

CALL TO ORDER AND PLEDGE OF ALLEGIANCE President LeClercq called the meeting to order at 7:19 p.m.; and led the Pledge of Allegiance to the Flag of the United States of America.

ROLL CALL

Physically present: President LeClercq; Trustees: Tony Giles, Jeff Lawson, Terry Michels, Judy Sollinger, and Scott Volpe. Trustee Gail Johnson was absent. Staff Present: Steve Jones, Village Administrator; Tina Touchette, Village Clerk; Dwight Baird, Chief of Police; Rod Zenner, Community Development Director; Mark Runyon, Assistant Public Works Director; Michele Brown, Community Relations Manager; Ann Spears, HR Director; Patty Lariviere, Building and Zoning Manager, Mark Horton, Finance Director, Vijay Gadde, Economic Development Director; Karl Ottosen, Village Attorney and Tim Hoppa, Village Attorney.

RECOGNITIONS / APPOINTMENTS Oath of Office- • Stephanie Gallardo-New Patrol Officer Village President, Brian LeClercq administered the oath of office to Stephanie Gallardo. Chief of Police Dwight Baird gave a brief bio of Officer Gallardo; family and friends were introduced. Commissioner Tim Murray and Chair Ron Dietz were present to welcome Officer Gallardo. • Kristyn E. Chmielewski-New Patrol Officer Village President, Brian LeClercq previously administered the oath of office to Kristyn E. Chmielewski at the Oswego Police Department in December 2012. Chief of Police Dwight Baird gave a brief bio of Officer Chmielewski; family was introduced. Commissioner Tim Murray and Chair Ron Dietz were present to welcome Officer Chmielewski. Officer Chmielewski will be graduating March 29, 2013.

PUBLIC FORUM President LeClercq opened the Public Forum at 7:26 p.m. There was no one that requested to speak; the Public Forum was closed.

STAFF REPORTS

Village Attorney No Report Village Administrator No Report Chief of Police 911 Surcharge Increase- A proposed House Bill (1212) has been re-introduced that would increase cellular telephone surcharges from $0.73 to $1.00. There has been a decline in funds

Draft

Minutes of a Regular Meeting of the Oswego Village President and Board of Trustees February 19, 2013 Page 2 of 5

received from land-line telephones. If additional funding is not identified it could affect the equipment replacement process as it ages. Board discussion focused on how the surcharge fees would be spent, whether it was a landline or cell phone issue and the State’s involvement in the increase. Board present does not support. Public Works No Report

Village Engineer No Report

Community Development No Report Building and Zoning Manager No Report Finance General Obligation Bonds, Series 2006A, 2007A, 2007B- The Village has the opportunity to “Advance Refund” some of the bonds from these three debt issuances. The estimated savings is $376,512.00. Bond Series 2006A and 2007B are being paid from sales tax revenue from the General Fund. Debt service savings on these two bonds would average $18,600 per year. Bond Series 2007A is paid from the Water & Sewer Fund. Debt service saving on this bond would average $6,400 per year. Finance Director would be looking at a mid-May sale date. Board asked Finance Director to move forward. HR Director No Report

Village Clerk No Report

Community Relations No Report

Economic Development Director No Report CONSENT AGENDA

1. Minutes February 19, 2013 Committee-of-the Whole Meeting February 19, 2013 Regular Village Board Meeting 2. Closed Session Minutes (Approve but not Release) February 19, 2013 3. Bill List Dated March 5, 2013 in the Amount of $ 228,572.15 4. Bill List Dated March 19, 2013 in the Amount of $793,193.48 5. 2013 Annual Zoning Map Adoption 6. IDOT Resolution – Temporary Closing of State Highway Route 34 for 2013

PrairieFest Parade. Resolution 13-R-07

Draft


7. IDOT Resolution – Temporary Closing of State Highway Route 34 for 2013 Memorial Day Parade on May 27th 2013. Resolution 13-R-08

8. Ordinance to Amend Consumption on Premises Specified in Title 3 Chapter 7 Section 10E1 of Village Code for Alcoholic Beverages; Adding Class K Liquor License. (First Read of Ordinance; Consider Waiving Second Read and Approving)

Ordinance 13-12 9. Motion to Approve Second Payment to H. Linden & Sons in the Amount of

$287,305.74 for the Route 71 Watermain Relocation Project. 10. Motion to Endorse Diamond Senior Apartments Phase II Tax Credit Application. 11. Surplus Property Ordinance – Disposal of One (1) Police Vehicle. (First Read of

Ordinance; Consider Waiving Second Read and Approving) Ordinance 13-13 12. IDOT Supplemental MFT Resolution in the Amount of $141,578.56. Resolution 13-R-09 13. Ordinance Granting Second Amendment to Final P.U.D. for McDonalds Remodel,

2890 Route 34. (First Read of Ordinance; Consider Waiving Second Read and Approving) Ordinance 13-14

14. Ordinance Granting Resubdivision and Final P.U.D. for SDG Oswego LLC- Prairie Market Resubdivision #7. (First Read of Ordinance; Consider Waiving Second Read and Approving) Ordinance 13-15

A motion was made by Trustee Sollinger and seconded by Trustee Volpe to approve the Consent Agenda as presented, approving the minutes from February 19, 2013; the Bill List dated March 5, 2013; the Bill List dated March 19, 2013; approving the 2013 Annual Zoning Map Adoption; approving Second Payment to H. Linden & Sons in the Amount of $287,305.74 for the Route 71 Watermain Relocation Project; endorsing Diamond Senior Apartments Phase II Tax Credit Application;

And waiving second read and approving the following ordinances:

Ordinance No. 13-12 – An Ordinance to Amend Consumption on Premises Specified in Title 3 Chapter 7 Section 10E1 of Village Code for Alcoholic Beverages; Adding Class K Liquor License. Ordinance No. 13-13 – A Surplus Property Ordinance – Disposal of One (1) Police Vehicle. Ordinance No. 13-14 – An Ordinance Granting Second Amendment to Final P.U.D. for McDonalds Remodel, 2890 Route 34. Ordinance No. 13-15 – An Ordinance Granting Resubdivision and Final P.U.D. for SDG Oswego LLC- Prairie Market Resubdivision #7. Petitioner for the outlots was present to inform the Board of the pending leases for the property. Leases include Potbelly, Noodles & Company, Supercuts, an immediate care facility and two dental companies.

And approving the following Resolutions: Resolution No. 13-R-07 – IDOT Resolution – Temporary Closing of State Highway Route 34 for 2013 PrairieFest Parade. Resolution No. 13-R-08 – IDOT Resolution – Temporary Closing of State Highway Route 34 for 2013 Memorial Day Parade on May 27th 2013.

Resolution No. 13-R-09 – IDOT Supplemental MFT Resolution in the Amount of $141,578.56.

Draft


Aye: Scott Volpe Judy Sollinger Jeff Lawson Tony Giles Terry Michels Nay: None Absent: Gail Johnson The motion was declared carried by omnibus vote with five (5) aye votes; zero (0) nay votes and one (1) absent.

OLD BUSINESS There was no Old Business presented.

NEW BUSINESS 339 Douglas Rd.-Ordinance Granting a First Amendment to the Final P.U.D. for McDonalds’ Pole Sign

Mr. Zenner presented the request for a minor amendment to the McDonalds’ PUD for the relocation of the pole sign due to IDOT right of way along Route 30. Additional Board discussion focused on consistency with the sign ordinance and the need to set precedence. Staff was directed to bring a revised sign ordinance to the Board.

A motion was made by Trustee Lawson and seconded by Trustee Volpe to approve the following Ordinance:

Ordinance No. 13-16– An Ordinance Granting a First Amendment to the Final PUD for Mcdonalds’ Pole Sign (339 Douglas Rd.)

Aye: Judy Sollinger Tony Giles Jeff Lawson Terry Michels Scott Volpe Nay: None The motion was declared carried by omnibus vote with five (5) aye votes; zero (0) nay votes and one (1) absent. Absent: Gail Johnson

PRESIDENT'S REPORT

President LeClercq presented the following Proclamations:

• Recognizing March as National Athletic Training Month • Designating March 23rd, 2013 from 8:30-9:30 pm as Earth Hour • Pledging April 22nd, 2013 as Earth Day • Designating April 26th, 2013 as Arbor Day

CORRESPONDENCE

There was no correspondence presented.

STANDING COMMITTEE REPORT Community Development; Building and Zoning No Report Finance No Report. Legislation, Policy, and Human Resources No Report.

Draft


Public Safety No Report. Public Works No Report. Technology No Report.

PRESIDENT / TRUSTEE INITIATIVE No Report.

CLOSED SESSION

A motion was made by Trustee Michels and seconded by Trustee Giles to enter into Closed Session for the purpose of discussing the following:

Pending and Probable Litigation [5 ILCS 120/2(c)(11)] Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Personnel or Officer [5 ILCS 120/2(c)(1)] Sale, Lease, and/or Acquisition of Property [5 ILCS 120/2(c)(5) & (6)]

Aye: Jeff Lawson Terry Michels Tony Giles Scott Volpe Judy Sollinger Nay: None Absent: Gail Johnson The motion was declared carried with five (5) aye votes; zero (0) nay votes and one (1) absent. The Board entered into Closed Session at 7:56 p.m. The Board returned to open session at 8:49 p.m. All members still present. No action was taken.

ADJOURNMENT A motion was made by Trustee Lawson and seconded by Trustee Sollinger to adjourn the meeting; upon a voice vote with all members present voting aye, the meeting was adjourned at 8:49 p.m.


Fund/Department: Vendor Name: Description: Amount: Department Totals:

General Fund:

Corporate:

AFLAC AFLAC INSURANCE‐MARCH 2013 5,317.02

BENDER, MATT FOIA REFUND 5.00

CIMCO SEMINAR FEE‐BACK TO BASICS 95.00

D.K. LANDSCAPE & DESIGN, INC. REFUND:OVERPYMT CAPERS TICKET 45.00

FROST ELECTRIC COMPANY, INC. REPAIR:VH OUTSIDE LIGHTING 1,075.00

FROST ELECTRIC COMPANY, INC. REPAIR:VH OUTSIDE LIGHTING 2,242.00

I.U.O.E. LOCAL 150 UNION DUES‐MARCH 15, 2013 301.23




I.U.O.E. PAC UNION DUES‐MARCH 15, 2013 52.00

I.U.O.E. PAC UNION DUES‐MARCH 29, 2013 52.00

IDEAL INCENTIVE INC EMPLOYEE SERVICE AWARDS 63.50

IDEAL INCENTIVE INC EMPLOYEE SERVICE AWARDS 75.00

IDEAL INCENTIVE INC NAME PLATES & BADGES 63.75

ILLINOIS PUBLIC RISK FUND WORKERS COMPENSATION 602.91

INTERACT COPIES‐COPY MACHINES 55.44



IPBC LIFE INSURANCE‐MARCH 2013 38.28

IPBC HEALTH INSURANCE‐MARCH 2013 20,217.40


IPBC DENTAL INSURANCE‐MARCH 2013 1,042.74

IPBC VOLUNTARY LIFE‐MARCH 2013 1,624.11



IPBC DENTAL INSURANCE‐MARCH 2013 412.50

JONES, REBECCA DOUBLE PYMT‐CAPERS TICKET 33.33

JUST SAFETY, LTD MEDICAL SUPPLIES 72.90

KENDALL COUNTY DIAL A RIDE 7,500.00

KENDALL COUNTY PARK & RIDE 10,765.22

KENDALL COUNTY DIAL A RIDE 22,500.00

KENDALL COUNTY PARK & RIDE 32,295.78

LEAF KYOCERA LEASE 6 MACHINES 60.00


METRO WEST COG BOARD MEETING‐FEB. 28, 2013 60.00

OFFICE TEAM ADMIN TEMP: WK ENDED 3/8/13 772.49

OTTOSEN BRITZ KELLY & COOPER, LEGAL‐ CORPORATE 26,492.00

OTTOSEN BRITZ KELLY & COOPER, LEGAL‐IL ASSET RESOLUTION 703.00

PREMIER MAILING & PRINTING MONTHLY KAT PASSES 60.00

PREMIER MAILING & PRINTING 10 RIDE KAT PASSES 50.00

TRUSTMARK VOLUNTARY BENEFIT TOWNSHIP INSURANCE‐MARCH 2013 81.66

TRUSTMARK VOLUNTARY BENEFIT ACCIDENT INSURANCE‐MARCH 2013 1,064.94

TRUSTMARK VOLUNTARY BENEFIT LIFE INSURANCE‐MARCH 2013 1,751.07

VERIZON WIRELESS PHONE BILL:02/08/13‐03/07/13 52.89

WALDEN'S LOCK SERVICE KEYS FOR VILLAGE HALL 561.50

WAREHOUSE DIRECT PAPER TOWELS 24.79

WAREHOUSE DIRECT MULTIFOLD HAND TOWELS 58.13

WAREHOUSE DIRECT ENVELOPES 31.71

Corporate Total: 144,632.56

Building & Zoning:







THOMPSON ELEVATOR INSPECTION ELEVATOR RE‐INSPECTION 43.00


WAREHOUSE DIRECT ERASER, GLUE STICK, BELL, CLIP 93.24

Building & Zoning Total: 8,348.81

Community Development:




Village of OswegoBill List

April 2, 2013



April 2, 2013






Community Development 4,533.51

Community Relations:

ARRANMORE CENTER FOR THE ARTS TICKETS FOR CONTESTS/GIVEAWAYS 200.00

GLANCER MAGAZINE WINE ON THE FOX ADVERTISING 1,050.00

IL LINCOLN HIGHWAY COALITION FULL PAGE AD IN ILHC GUIDE 900.00



IPBC HEALTH INSURANCE‐MARCH 2013 736.64




OSWEGO CHAMBER OF COMMERCE IWO MARCH LUNCH MEETING 25.00

OSWEGOLAND PARK DISTRICT ADVERTISING:TOURISM BUREAU 1,000.00

QUIK IMPRESSIONS GROUP 2013 SPRING WINTER NEWSLETTER 3,276.12


WEB LINX INC WEB SITE SERVICE 3,945.00

Community Relations Total: 11,446.15

Economic Development:

GADDE, VIJAY 2013 RECON AIRLINE TICKET 519.80








Economic Development: 1,950.18

Road and Bridge:

AIRCYCLE CORPORATION FLUORSECENT BULBS 1,331.58

AMERON INTERNATIONAL PRODUCTS STREETLIGHT POLES 6,156.00

AMERON INTERNATIONAL PRODUCTS STREETLIGHT ARMS 2,088.00

BARTON, LINDA REIMBURSE MAILBOX DAMAGE 53.40

COMED MASTER ACCOUNT‐STREETLIGHTS 2,483.01

CRESCENT ELECTRIC SUPPLY CO LIGHT BULBS 625.56

FLEETPRIDE FITTING: AIRTALE GATE 19.20

GROOT INDUSTRIES, INC STREET SWEEPER SPOILS 771.50







MEADE ELECTRIC COMPANY, INC TRAFFICE SIGNAL CABLE 173.39

MORTON SALT, INC ROAD SALT DELIVERED 03/08/13 10,696.61

MORTON SALT, INC ROAD SALT DELIVERED 03/15/13 4,466.82

SUPERIOR ASPHALT MATERIALS COLD PATCH 343.15

TELVENT DTN WEATHER SYSTEM RENTAL 269.00

THE MAN STORE GAS MONITORS & CALIBRATION KIT 939.50


WAREHOUSE DIRECT BUILDING MAINT SUPPLIES 72.89

WAREHOUSE DIRECT DRY ERASE MARKERS, PENS 64.62

Road and Bridge Total: 37,659.63

Finance:

COMCAST INTERNET & CONNECTION 3,727.21

GRANICUS, INC. BOARD MEETING VIDEO 795.00

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐BORJON 16.67

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐BORJON 16.67

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐JONES 16.67

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐STRATER 8.33

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐VILLAGE HALL 7.50





April 2, 2013





SOUND INCORPORATED SERVICE AGREEMENT 430.00

WAREHOUSE DIRECT INK CARTRIDGE 97.52

WAREHOUSE DIRECT IDEAL CLAMPS 7.71

Finance Total: 9,710.17

Police:

BP AMOCO CREDIT CARD CENTER GASOLINE ‐ POLICE FEBRUARY 641.02

CARROT‐TOP INDUSTRIES OSWEGO PD FLAGS 269.85

CDW GOVERNMENT, INC WIRELESS MOUSE/KEYBOARDS 82.16

CDW GOVERNMENT, INC BATTERY BACKUPS 199.73

CHICAGO BADGE & INSIGNIA CO. MERITORIOUS SERVICE AWARD 71.60

CINTAS CORPORATION #344 WINTER MAT SERVICES 47.00

COLLEGE OF DUPAGE MANAGEMENT/LEADERSHIP CLASS 1,875.00

DREYER MEDICAL CLINIC PRE‐EMPLOYMENT EXAM 12.00





DREYER MEDICAL CLINIC RANDOM SCREENING 10.00


DREYER MEDICAL CLINIC RANDOM DRUG SCREENING 10.00




FRANLARK, INC. EXPLORER OF THE YEAR PLAQUES 102.45

ILLINOIS PUBLIC RISK FUND WORKERS COMPENSATION 6,280.40

ILLINOIS SECRETARY OF STATE SEIZED VEHICLE‐2001 CHEVY 95.00

ILLINOIS SECRETARY OF STATE SEIZED VEHICLE‐2000 HONDA 95.00




IPBC DENTAL INSURANCE‐MARCH 2013 3,691.94

JAMES A AGEMA BUSINESS CARDS 121.70

KENDALL COUNTY ASSOC OF MARCH LUNCH MEETING 90.00

KENDALL COUNTY SHERIFF 2013 RANGE USE FEE 500.00



MAINTENANCE ENGINEERING LTD LIGHT BULBS 178.33

MEAN METAL GUNS MAGAZINES FOR RIFLES 90.00

PETTY CASH‐POLICE PETTY CASH‐INVESTIGATIONS 500.00

RESPONSIVE NETWORK SERVICES IT: SERVICES 570.00

RESPONSIVE NETWORK SERVICES IT: SERVER MAINT 142.50

SOUND INCORPORATED PHONE MAINT FOR APRIL 320.00

STREICHER'S CITATION HOLDERS & FLASHLIGHT 244.00

STREICHER'S AMMO 307.00

TROTSKY INVESTIGATIVE POLICE APPLICANT POLYGRAPH 125.00

UNIFORM DEN, INC. BULLET PROOF VESTS 1,986.23

VERIZON WIRELESS MONTHLY PHONE SERVICE 959.61

WAREHOUSE DIRECT PAPER AND TONER 469.88

WAREHOUSE DIRECT VARIOUS OFFICE SUPPLIES 94.86

Police Total: 90,164.66

General Fund Total: 308,445.67

Water & Sewer Fund:

ARRO LABORATORY INC CALCIUM SAMPLES 29.04

ARRO LABORATORY INC HARDNESS SAMPLES 24.20

ARRO LABORATORY INC MANGANESE SAMPLES 29.04

ARRO LABORATORY INC 5 COLIFORM SAMPLES 82.50

CITIBANK (SOUTH DAKOTA) N.A. CABLE & CABLE ENDS 38.84

COMED 1613 RT 34 BOOSTER STATION 61.48

COMED 378 OGDEN FALLS WELL 7 934.10

COMED 1585 RT 34‐LIGHT ON TOWER 26.57

COMED MASTER LIFT STATION ACCOUNT 409.92

CONSTELLATION NEWENERGY INC 3748 OGDEN FALLS‐WELL 7 2,827.28

CONSTELLATION NEWENERGY INC 401 CHICAGO RD WELL 4 4,231.79



April 2, 2013

FLEETPRIDE AIR FILTERS 71.52

FLEETPRIDE AIR/ELECTRIC SOLENOID 104.60

FLEETPRIDE EXHAUST STACK 80.85

H. LINDEN & SONS RT 71 WATERMAIN RELOC PROJECT 287,305.74

HOUSE OF DOORS, INC SAFETY REPAIRS:OVERHEAD DOORS 4,837.36

IL ENVIR PROTECTION AGENCY WATER REVOLVING LOAN 27,317.61

IL ENVIR PROTECTION AGENCY WATER REVOLVING LOAN 3,765.07

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐CHANG 40.85

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐HURTADO 179.30

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐IMBROJNEY 29.44

ILLINOIS COLLECTION SERVICE COLLECTION FEES‐PONCE 50.76

ILLINOIS PUBLIC RISK FUND WORKERS COMPENSATION 1,723.34







RIVERVIEW FORD RUNNING BOARD ASSEMBLY 297.74

SUBURBAN LABORATORIES, INC. COLIFORM SAMPLES 289.50

THE MAN STORE GAS MONITORS & CALIBRATION KIT 939.50

UNITED LABORATORIES 55 GAL LIFT ZYME 2,857.25


WAREHOUSE DIRECT BUILDING MAINT SUPPLIES 72.89

WAREHOUSE DIRECT BATTERY 45.33

Water & Sewer Fund: 354,867.43

Agency Fund:

AMERICAN LEGION POST 675 REIMBURSEMENT:ARMY FLAG 18.45

BALTIMORE GLASSWARE DECORATORS WINE GLASSES‐2013 (WINE ON THE FOX) 3,400.00

GLANCER MAGAZINE WINE ON THE FOX ADVERTISING 1,050.00

ORR, JILL DIRECTOR FEES "ELEEMOSYNARY" 300.00

Agency Fund: 4,768.45

Subescrow Fund:

KENDALL COUNTY RECORD, INC SPECIAL USE‐ARRANMORE 25.60

Subescrow Fund: 25.60

Grand Total: 668,107.15

100 Parkers Mill • Oswego, IL. 60543 • (630) 554-3242 • Fax: (630) 551-4854 [email protected]

Jerry Weaver Public Works Director

To: President LeClercq and Village Trustees From: Jerry Weaver, Director of Public Works Date: February 26, 2013 Subject: Well 3 Enclosed with this memo are two proposals to lower the pump at Well 3 100 feet. In the fall of last year we were seeing drawdowns of the water levels above the pump getting down to about 30 feet over the pump. One time we noticed the water level down to 27 feet above the pump. I’m concerned that with the lack of precipitation this winter and if we have a dry summer that we may get into critical situation with the water level at this well. This proactive effort may prevent the need for an emergency repair later. If the board recalls we had to lower Well 9 last year because the pumping level got down to less than 20 feet above the pump last year. The cost of that emergency repair was $ 13,647.50 and after lowering it we have had no problems. As you can see the two proposals are as listed:

1. Layne Western $ 17,580.00 2. Water Well Solutions $ 18,496.75

These costs will cover lowering the pump, the cost of the pipe and wiring. The pump will not be pulled for inspection it will just be lowered the 100 feet. The reason that this cost is higher that lowering Well 9 is that at Well 3 the pump and piping must be lowered through the building so a much different set up will be required that at Well 9 where everything is outside. It is my recommendation to award the lowering of Well 3 100 feet to Layne Western in the amount of $ 17,580.00. There is money in this year’s Water & Sewer budget to cover this cost. If anyone has any questions feel free to contact me.

AGENDA MEMORANDUM DATE: March 25, 2013 TO: Village President Brian LeClercq and Board of Trustees FROM: Michele Brown, Community Relations Manager SUBJECT: 2013 Movies in the Park Purpose: The purpose of this memo is to acquire the Village Board’s approval for the 2013 Movies in the Park series, which were selected by the Village’s Cultural Arts Commission. Background: The Village of Oswego’s Cultural Arts Commission has been hosting Movies in the Park since 2004. Over the past ten years, family-friendly movies have been shown on the 1st and 3rd Wednesdays throughout June, July and August. Discussion: The Cultural Arts Commission has selected the following movies for the 2013 series. Due to the 4th of July falling on the 1st Thursday of the month, the Cultural Arts Commission has chosen to only show one movie in July, on the third Wednesday. June 5th – “Tangled” Rated PG, 100 minutes, 2010 When the kingdom’s most wanted – and most charming- bandit Flynn Rider hides out in a mysterious tower, he’s taken hostage by Rapunzel, a beautiful and feisty tower-bound teen with 70 feet of magical, golden hair. Flynn’s curious captor, who’s looking for her ticket out of the tower where she’s been locked away for years, strikes a deal with the handsome thief and the unlikely duo sets off on an action-packed escapade, complete with a super-cop horse, an over-protective chameleon and a gruff gang of pub thugs. June 19th – “Chicken Run” Rated G, 82 minutes, 2000 In the tradition of "THE GREAT ESCAPE" and "STALAG 17," comes a story of poultry in motion...CHICKEN RUN. Set at Tweedy's Chicken Farm, where any chicken who doesn't make her egg quota can meet a "fowl" fate. But Rocky, Ginger and their fellow flock are determined to break out before they can be fried, filleted or fricasseed.

100 Parkers Mill • Oswego, IL. 60543 • (630) 554-3618 • Fax: (630) 554-3306 Website: http://www.oswegoil.org

2013 Movies in the Park March 25, 2013 2 | P a g e July 17th – “The Muppet Movie” Rated G, 94 minutes, 1979 Jim Henson's internationally famous Muppets make their feature film debut in the charming, musical fable that follows Kermit the Frog and Fozzie Bear who set out for Hollywood to seek stardom. Along the way, they are joined by Miss Piggy, Gonzo, Ruff the dog, and the rest of the Muppets who help them on their journey to find fame and fortune in Hollywood. August 7th – “Dr. Seuss’ The Lorax” Rated PG, 86 minutes, 2012 This animated adventure follows the journey of a boy as he searches for the one thing that will enable him to win the affection of the girl of his dreams. To find it he must discover the story of the Lorax, the grumpy yet charming creature who fights to protect his world. August 21st – “Over the Hedge” Rated PG, 83 minutes, 2006 Traveling raccoon con artist, RJ, arrives in the woods outside a human city only to find that the animals living there are deathly afraid of people. With encouragement from RJ the local animals slowly venture over the hedge into the buffet that is the suburbs in this fast paced animated comedy. Funding: The Movies in the Park series is funded in the FY14 Budget, however, sponsorships are sought each year to help offset the costs. Strategic Plan Relevance: Goal 3.3: Heighten the tradition of quality special events as a complementary feature for residents and visitors. Recommendation: Staff is looking for direction and approval for the 2013 Movies in the Park selections.

AGENDA MEMORANDUM DATE: February 27, 2013 TO: Village President and Board of Trustees FROM: Vijay Gadde, Economic Development Director SUBJECT: Agenda for the March 5, 2013 Village Board Meeting

CMAP MOU – Local Technical Assistance Program Purpose: To consider approval of a resolution accepting planning staff assistance services delivered by the Chicago Metropolitan Agency for Planning (CMAP). Background: The Village of Oswego has applied for staff assistance services through Chicago Metropolitan Agency for Planning (CMAP) for Local Technical Assistance and the Village’s request for such assistance has been recommended by CMAP as a priority project. The Village and CMAP have agreed on the general contents of a Memorandum of Understanding (MOU) and a Scope of Services that will guide staff assistance services to be provided by CMAP, which are attached to this memo. The Scope of Work was jointly determined by CMAP and Village staff. The Village needs to pass a resolution supporting this project before work will begin. Staff Comment: Partnering with CMAP staff to analyze the existing market conditions and identify retail, office, and industrial targets would assist staff in implementing SPO 2.1.1. “Target highly desirable businesses, including light industrial and commercial.” The proposed leakage analysis would identify retail sectors with significant leakage as well as underserved categories. This would help staff to develop a more focused target list of businesses for recruitment at various trade shows and conventions. In conjunction with this study, staff will help conduct a consumer survey to determine what business, events, promotional materials, and polices would attract a larger share of consumer’s time and dollars to Oswego. Recommendation: Staff is resenting a resolution (attached) for accepting planning staff assistance services delivered by the Chicago Metropolitan Agency for Planning (CMAP).

ECONOMIC DEVELOPMENT DEPARTMENT

100 Parkers Mill • Oswego, IL 60543 • (630) 554-3622 • Fax: (630) 551-3975 Website: http://www.oswegoil.org

CMAP MOU February 27, 2013 Page 2

RESOLUTION NO. 13 - R - ____ ________________________________________________________________________

A RESOLUTION TO ACCEPT PLANNING STAFF ASSISTANCE SERVICES DELIVERED BY THE CHICAGO METROPOLITAN AGENCY FOR PLANNING

________________________________________________________________________ WHEREAS, the Village of Oswego has applied for staff assistance services through Chicago Metropolitan Agency for Planning (CMAP) for Local Technical Assistance; and WHEREAS, the Village’s request for such assistance has been recommended by CMAP as a priority project; and WHEREAS, CMAP has adopted the GO TO 2040 Plan as the long-range regional comprehensive plan for the seven-county Chicago region, encompassing Cook, DuPage, Kane, Kendall, Lake, McHenry and Will counties, an is providing staff assistance as a means of advancing the plan’s implementation; and WHEREAS, the Village and CMAP have agreed on the general contents of a Memorandum of Understanding (MOU) and a Scope of Services that will guide staff assistance services to be provided by CMAP; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OSWEGO, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. The President and Board of Trustees of the Village of Oswego supports this commercial market analysis of the Village of Oswego. SECTION 2. The President and Board of Trustees of the Village of Oswego accepts the offer of staff assistance services by CMAP and recognizes that these services are provided for the purpose of advancing the implementation of GO TO 2040. SECTION 3. The President and Board of Trustees of the Village of Oswego authorizes the Village Administrator to finalize and execute a Memorandum of Understanding with an attached Scope of Services. SECTION 4. The President and Board of Trustees of the Village of Oswego recognizes that provisions that govern the administration of staff assistance services, and, if necessary, the discontinuance of such services, are included in the Memorandum of Understanding.

CMAP MOU February 27, 2013 Page 3 SECTION 3. SEVERABILITY This Resolution and every provision thereof, shall be considered severable. In the event that any court of competent jurisdiction may find and declare any word, phrase, clause, sentence, paragraph, provision or section or part of a phrase, clause, sentence, paragraph, provision or section of this Resolution as void or unconstitutional, the remaining words, phrases, clauses, sentences, paragraphs and provisions and parts of phrases, clauses, sentences, paragraphs, provisions and sections not ruled void or unconstitutional shall continue in full force and effect. SECTION 4. EFFECTIVE DATE This Resolution shall be in full force and effect from and after its passage.

PASSED this _____ day of February, 2013 with said vote being:

TONY GILES TERRY MICHELS GAIL JOHNSON JUDY SOLLINGER JEFF LAWSON SCOTT VOLPE APPROVED by me, Brian LeClercq, as President of the Village of Oswego, Kendall

County, Illinois, this ______ day of February, 2013.

___________________________________ Brian LeClercq, Village President _______________________________________ Tina Touchette, Village Clerk


CMAP MOU Contents – Local Technical Assistance Program 11/14/11

Please note: “LTA staff” means CMAP staff assigned to work with local governments and community groups as part of the Local Technical Assistance program.

1. CMAP / applicant relationship • Scope of work for staff will be jointly determined by CMAP and applicant • All work performed by LTA staff must be related to work plan – the

majority should be directly referenced within work plan, but some indirectly related activities are also permitted

• Within overall scope of work, day-to-day reporting on activities will be to applicant (who should designate a lead person for this purpose) but LTA staff are CMAP employees and CMAP is responsible for evaluating their performance

• Periodic check-ins (frequency to be determined based on need) between applicant and CMAP management – include discussion / evaluation of staff performance

• CMAP will determine which of the relevant LTA staff will be assigned to work on the project (based on availability, skills, familiarity with the applicant community, and applicant preferences)

2. Access to resources • LTA staff will have full access to CMAP data and other resources,

including specialized staff based at CMAP (for advanced mapping, data, outreach, communications, or topic-specific expertise)

• The applicant will provide access to relevant staff who will need to be involved in the project, and will ensure that they allocate appropriate time

• The applicant will provide access to all relevant internal data, reports, and other information

• The applicant’s leadership (key staff, planning commissioners, board members, other elected officials, other decision-makers) will commit to participate in the project and allocate sufficient time at meetings (Plan Commission meetings, council meetings, etc) to ensure a successful project

3. Demonstration of local support

• Applicants will be required to pass a resolution supporting the project at their governing board before work will begin

• The community will be responsible for working with CMAP to identify a project steering committee


• The applicant agrees to participate in public outreach and engagement efforts; including assisting in dissemination of project and meeting information, attending and assisting at public meetings, and providing key stakeholder contact information

4. Project management

• Project scope of work (including LTA staff work plans, timelines, public engagement schedules, commitment of other non-staff resources by either CMAP or the applicant, and other elements) will be jointly determined by CMAP and applicant prior to beginning work

• A full project scope of work must be attached to the MOU at the time it is signed

• Changes to project scope or timelines must be jointly agreed to by CMAP and applicant; major expansions of scope may result in discontinuation of project

• Allocation of LTA staff to each project will vary over time based on project timeline and work needs

The undersigned parties agree to the terms listed above. CMAP Representative: Robert Dean, Deputy Executive Director Date Village of Oswego NAME AND TITLE Date


Local Technical Assistance (LTA) project scope: Village of Oswego Commercial Market Analysis Study

The following is a proposed outline of steps to develop a commercial market analysis for the Village of Oswego as part of the Chicago Metropolitan Agency for Planning’s (CMAP) Local Technical Assistance program. Through this program, CMAP will provide staff assistance to complete this project. Community Engagement Advisory committee Ideally a combination of elected officials, business and institutional leaders and other community stakeholders should be the “advisory committee” for the project. CMAP will work in conjunction with Village staff to identify and invite steering committee members. To assist with budgeting time and resources, the scope of work identifies roles and responsibilities for each task/deliverable. The advisory committee’s full participation in this process is vital to the success of the study. CMAP will look to the steering committee to provide assistance by:

• Providing feedback on the existing conditions report, recommendations, the draft study, and other elements of the process;

• Providing names of key individuals or business owners to interview; • Disseminating information about meetings to their community networks; • Identifying, and on occasion inviting, participants for focus groups; and • Other support and advice as needed.

Village staff and elected officials Given the importance of Village input and support to the development and implementation of the study, CMAP will continue to meet and communicate regularly with Village of Oswego staff, trustees, and other officials to receive municipal feedback throughout the development of the study. This may include staff other than those who have been involved in the pre-kickoff work (e.g., other department staff). The meetings may include items such as presentations to the Village Board, discussion of near-term timelines, as well as discussion of existing plans, studies, reports, and GIS and other data. Planning Process Approximate timeline The following scope of work is designed to be completed in approximately twelve (12) months; however, the timeline may change as the project progresses.

CMAP MOU February 27, 2013 Page 7 Deliverables The final deliverable of this project will be a study that will be presented to the Village Board for formal adoption. Interim deliverables, including an existing conditions report, a memo on key recommendations, and a study draft, will also be produced. The remainder of this document describes the scope of services, proposed tasks, and estimated timeline in more detail. Scope of Services The Village of Oswego is proposing an economic analysis of the current market conditions since the downturn in the economy that occurred in 2008. This study would help define the “new normal” Oswego faces in the post-downturn economic development climate, and establish strategies for succeeding in this new environment. The study is expected to address three key features – 1) identify an appropriate commercial “footprint” for the Village, given the current market realities; 2) identify new types of commercial development that the Village that could be expected to thrive in the new market environment; and 3) develop recommendations, strategies, incentives, concepts and an implementation program that will help the Village achieve its “new normal”. While this study would focus upon the Oswego market, it is expected that this study could serve as a model for the region because of similar shifts in the economic climate in other communities. The study will focus on the four primary commercial areas within Oswego:

1. Downtown Oswego; 2. The Ogden Avenue Corridor 3. The Orchard Road Corridor 4. Business Parks (Stonehill & Kendall Pointe).

Land use policy recommendations were generated for each during the development of the Village’s Comprehensive Plan in 2006. However, its recommendations are based upon market conditions that existed prior to the onset of the 2008 recession. The Village Board completed a strategic plan in April 2012, and key among its recommendations was the creation of a new economic development strategy for the Village’s commercial areas. The study will target specific businesses that meet the needs of the community and have a likelihood of success in locating within the Village. It would determine the types of retail, commercial, office, and industrial uses that are likely to establish within the community. The study will also review the Village’s past efforts to identify what activities have helped and which have had little to no effect in economic development activity. Proposed tasks and estimated Timeline Step 1: Outreach, education and engagement (March-May, 2013) CMAP will develop a detailed outreach strategy tailored to the needs of Oswego that outlines the goals and methods for public participation in the creation of the commercial market analysis study. With support from the steering committee and the Village, CMAP will interview key individuals in the community including business leaders, local independent business owners, and village officials to gain insight into current issues and opportunities for economic development in the Village. A consumer survey will be conducted to determine what business, events,

CMAP MOU February 27, 2013 Page 8 promotional materials, and policies would attract a larger share of consumer’s time and dollars to Oswego. Likely community engagement activities will include but are not limited to:

• Individual interviews (led by CMAP); • Consumer survey (on-line as well as at the Chamber Expo scheduled for April 13) • Meetings with the village staff (as needed); • Meetings with the steering committee.

Education will also be offered to the public and Village officials as needed. Deliverable: At the end of the planning process, all of the outreach efforts undertaken on this project will be included as a separate public engagement appendix in the study for potential use in other Village work. Individual interviews and findings will be summarized, however, because they will be confidential, the actual notes from the meetings will be kept by CMAP staff. Step 2: Existing market conditions report (May-July, 2013) An important interim product of the commercial market analysis study is the existing conditions report, which will describe current economic market conditions in the community and spending power in the primary commercial areas. Establishing an accurate and up-to-date picture of the area’s existing and historic conditions is critical to laying the foundation for development of the study. The report will cover:

• History and regional context • Synthesis of previous studies, reports, and plans • Existing Land use and development within primary commercial areas • Current zoning within primary commercial areas • Summaries of community outreach results to date (with assistance by CMAP) • Demographic overview • Employment analysis – private sector employment; workforce composition by industry; largest

employers • Economic analysis – equalized assessed value by property type; commercial square footage;

estimated retail sales; estimated commercial vacancies; estimated retail leakage • Future market outlook

Deliverable: An existing conditions report that includes charts, maps, and other graphics to support the text description of the topics listed above. It is a stand-alone product that will be an appendix to the final report. The report will be prepared for Village staff review, followed by steering committee review. In addition, a marketing booklet containing the highlights of the commercial market analysis and a CD would be developed. Step 3: Preliminary recommendations (July-Aug., 2013) Before the study is drafted, CMAP staff will prepare a memo describing the key recommendations that are expected to be contained in the final commercial market analysis study. This document will be provided to Village staff and the steering committee for review and discussion of strategic direction. The content of the draft study will depend on the results of the planning process, but may include recommendations for:


• Land use, zoning, and other regulatory changes for the primary commercial areas; • Descriptive list of financial tools available for Home-Rule communities; • Business opportunity sites and potential development concepts in the primary commercial

areas; • Business retention, attraction, and improvement strategies; • Timeline for recommended implementation strategies (short (within 2 years), mid (5-10

years), and long-term (10+ years)); and identification of lead implementers. The purpose of this step is to provide the steering committee members with a summary of key recommendations before much time is spent writing them up in detail; if there are significant problems with any elements of the study, they should surface at this point and will be addressed. Deliverable: A memo summarizing key recommendations that will be made in the study to achieve the purpose, based on existing conditions findings and stakeholder involvement. This is an internal working document containing initial ideas, not meant for public distribution. Step 4: Draft of the commercial market analysis study (Sept-Nov., 2013) Based upon the previous steps, especially the input received during the key stakeholder interviews and consumer surveys a Draft Study for the Village of Oswego will be prepared. The Draft Study will be presented to key Village staff and then the steering committee for review. The study will likely include the following chapters:

• Introduction o Purpose of this Study o History o Geographic Setting and Jurisdiction

• Existing Market Conditions o Characteristics of Downtown Oswego o Characteristics of the Ogden Avenue Corridor o Characteristics of the Orchard Road Corridor o Characteristics of the Business Parks

• Vision, Goals and Objectives (based primarily upon the Village’s current Strategic Plan) • Recommendations

o Overall Economic Development Strategies and Policies o Community-Wide Ordinance or Code Changes o Downtown Strategies and Policies o Corridor Strategies and Policies o Business Park Strategies and Policies

• Implementation Strategies and Funding Recommendations to encourage new development.

Deliverables: The draft study will include text recommendations for action, with support from graphics and maps. It also will include language concerning implementation, including descriptions of actions that should be taken within the next two years (likely to include “short-term” actions identified in the commercial market analysis study) to advance its recommendations.

CMAP MOU February 27, 2013 Page 10 Step 5: Adoption (Jan-Feb., 2014) The study described above will then go through the community’s approval process. Meetings will be led by Village staff with CMAP staff providing assistance. The draft study will be posted on the Village’s project website and a public open house will be held. The public open house will likely be held in the first quarter of 2014. Display materials will be created and printed by CMAP, and advertising for the open house will be led by CMAP with Village assistance. Following the public open house, the study will continue through the adoption process which will likely include a presentation to the Village Plan Commission followed by a presentation to the Village Board. The exact order and timing of these steps will depend on the Village’s preferences and standard practice. The study will be revised if necessary based on discussion at each meeting to create a final document. CMAP staff will work with Village staff to bring the document to completion. However, CMAP will take the lead role in creating the final document in InDesign. Deliverable: The format of the final report will be the same as that of the draft report, except with a higher quality of graphics. The final report, electronic and hard copies, all data and information obtained and created during the project process will be provided to the Village of Oswego. Step 6: Implementation After the final report is adopted, CMAP will remain involved for a period of two years after its completion, with the purpose of monitoring and encouraging progress on the implementation actions specified in the study. This will be a much lower level of involvement, but will include meeting periodically with Village staff, tracking and monitoring progress in accomplishing the study’s recommendations, assisting with applications for funding for study implementation, and similar activities. Deliverable: Following this two year period, CMAP will assess the work that has been accomplished to date and provide the Village of Oswego with advice on potential next steps for the following two years.

AGENDA MEMORANDUM DATE: April 2, 2013 TO: Village President Brian LeClercq and Board of Trustees FROM: Mark G. Horton, Finance Director SUBJECT: New Business #2 Agenda Item for April 2, 2013 Village

Board Meeting Purpose Public Hearing on the Fiscal Year 2013-2014 Annual Budget. Background The Village of Oswego adopted Ordinance No. 02-106, AN ORDINANCE ADOPTING AN ANNUAL BUDGET PROCESS FOR THE VILLAGE OF OSWEGO, KENDALL COUNTY, ILLINOIS. This Ordinance adopted the provisions of the Illinois Municipal Code, Chapter 65 ILCS 5/8-2-9 through 5/8-2-9.10. This Code section is commonly referred to as the Budget Act. The Village of Oswego is required to hold a public hearing on the annual budget at which time public comment will be heard on the budget. Discussion The Fiscal Year 2014 Village of Oswego Annual Budget is the subject of the public hearing. The budget has been available for public inspection since February 28, 2013. The Budget was also discussed with the Village Board at the Committee of the Whole meeting on March 19th. The attached document lists the total expenditures for the Funds the Village establishes a budget for. Funding N/A Recommendation Hold the public hearing. Strategic Plan Relevance S.P.O. # 1.1.1 Adopts balanced budgets and maintains expenditure levels within the revenue stream


PUBLIC NOTICE

Notice of Public Hearing Village of Oswego, Illinois

Annual Budget For the May 1, 2013 – April 30, 2014 Fiscal Year

There will be a public hearing held at a meeting of the Board of Trustees of the Village of Oswego on April 2, 2013 at 7 p.m. at the Oswego Village Hall, 100 Parkers Mill, Oswego, IL, 60543 on the Annual Budget for the Village of Oswego for the fiscal year beginning May 1, 2013 and ending April 30, 2014. Public comment and questions will be heard by the Board of Trustees at this time. Any person desiring to appear at the Public Hearing and present testimony to the Village Board may Contact Tina Touchette, Village Clerk at 630-554-3618. The tentative Annual Budget for the Village of Oswego, Illinois for the May 1, 2013 –April 30, 2014 fiscal year contains the following proposed expenditures: General $15,376,845 Capital Improvement $435,000 Debt Service $1,797,507 Motor Fuel Tax $862,500 Waterworks & Sewer $8,121,596 Garbage $2,175,000 Police Officers' Pension $509,800

Total $29,278,248


AGENDA MEMORANDUM DATE: March 26, 2013 TO: Village President Brian LeClercq and Board of Trustees FROM: Steve Jones, Village Administrator Mark Horton, Finance Director SUBJECT: Budget Public Hearing & Follow Up of Outstanding Issues Purpose Conduct the FY2013-14 budget public hearing (Mark Horton) Determine final Village Board direction on FY2013-14 budget in anticipation of

April 16 adoption, and update the Village Board on several budget changes (Steve Jones)

Background- Public Hearing The proposed FY2013-14 budget has been made available to the public, and has been discussed by the Village Board at the Committee of the Whole meeting of March 19. The formal public hearing provides an opportunity for public comment. A summary of the budget is identified as follows.

REVENUES - ALL FUNDS

General $15,376,845 Motor Fuel Tax 780,000 Debt Service 1,797,607 Capital Improvement 25,000 Water and Sewer 5,866,800 Garbage Collection 2,177,400 Police Pension 1,725,000

$27,748,652


EXPENDITURES - ALL FUNDS

General $15,376,845

Motor Fuel Tax 862,500 Debt Service 1,797,507 Capital Improvement 435,000 Water and Sewer 8,105,076 Garbage Collection 2,175,000 Police Pension 509,800

TOTAL EXPENSES $29,261,728

Background- Budget Follow-Up At the March 19 meeting a number of issues were discussed. We have summarized each below to provide a status update. Where specific Village Board direction is needed, we have italicized and highlighted the issue. We would respectfully ask that we have definitive answers in order to prepare the final draft budget for adoption at the meeting on April 16. Discussion/Recommendation

a. General Fund – Phone Charges. Staff indicated that the budgeted expenditures

had been overstated for phone expenses. Upon further research a total of $2,380 will be deducted from the general fund budget, with an additional $2,000 deducted from the water & sewer fund budget.

b. Health Insurance/Personnel Expenses. While the budget was being prepared by staff our self-insurance pool administrator was also refining the preliminary rate calculations. We are fortunate that this refinement has reduced the anticipated increase. As a result there will be a decrease in budgeted expenses. We have also experienced several staffing changes in the Police Department that will reduce salary and insurance expenses. As a result of these combined reductions the general fund budget will be decreased by $68,550, with an additional reduction of $5,322 in the water & sewer fund.

c. Wayfinding Signs – Downtown ($9,500). Discussion occurred as to the

effectiveness of the signage, with the thought that the timing may be

premature. Staff seeks direction as to whether this expenditure should remain or be deferred.

d. Christmas Walk - Enhanced Activities. Discussion occurred regarding a desire to

add a second slide and a second train to the event. Our Community Relations manager has researched the cost and determined that this can be achieved for approximately $2,000. There was clear consensus on this issue and $2,000 will be added to the Community Relations budget.

e. Harrison/Washington Lighted Crosswalk ($40,000). The Board consensus was to

remove this from the capital improvement fund budget, but to continue to seek grant funding for the project. There was also discussion that perhaps the $40,000 should be re-purposed for the old Village Hall demolition, but there was no clear consensus. We are seeking direction on whether this is the intent of the Board.

f. Application of Stone – Old VH Parking Lot. This can be achieved utilizing maintenance funds in the FY2012-13 budget. No FY2013-14 budget adjustment will be necessary.

g. LED Street Lights/Warranty & Return on Investment. Discussion occurred

regarding the need to insure there was a sufficient return on investment for switching from standard street lights to LED heads. Since this will be an issue involving more extensive research, we would propose that this be a future Committee of the Whole meeting topic prior to undertaking any RFP for LED inventory. We are seeking an indication of whether this is an acceptable approach.

h. Motor Pool vs. Replacement of PW/B&Z/CD Vehicles. There was discussion to

determine whether a fleet reduction could be achieved through the formation of a “motor pool” consisting of vehicles used by building & zoning, community development and public works. Attachment A provides some pros and cons regarding this concept. We are seeking an indication if the Village Board seeks any action or follow-up research.

i. Transfer Switches at Facilities in lieu of generators. There was discussion to inquire whether individual wells or facilities required the installation of an emergency generator on-site, or whether a less costly alternative could be pursued through installing transfer switches/utilizing a mobile generator. Either option may be pursued, but the decision is one that should be based upon the Village Board’s assessment of risk. Attachment B provides some perspectives on this issue. We are seeking Village Board direction on this matter.

j. General Fund Transfer of $1,621,000 to W&S Fund. There was discussion

pertaining to the potential to transfer the anticipated unrestricted & unassigned balance of the general fund ($1,621,000) to the water & sewer fund. As part of the Village of Oswego Financial Forecast which was discussed in October, staff had proposed annually transferring $200,000 for fiscal years 2014 through 2017. It is our recommendation that we stay with this plan.

k. MFT Funding of Roads. Local road improvement funding is proposed to be $600,000 for FY2013-14. Upon completion of the engineering update to determine all category IV roads, it is likely the need will be in excess of $800,000. Since sufficient reserves will exist within the MFT fund to absorb this higher amount, it is our recommendation that we adjust the budget following the engineering update and actual project bid to determine the extent of the program.

l. Contingency Account – Corporate. Staff indicated that the contingency account

represented the estimated general fund surplus that would be available for unanticipated expenses or new Village Board priorities. With the adjustments made in items a, b, and d, the contingency line item will be increased to $142,489 to account for the reduced expenses in the general fund.

Strategic Planning Objective: Strategic Planning Objective 1.1.1 – Adopts balanced budget and maintains expenditure levels within the revenue stream.

ATTACHMENT A – Motor Pool Motor Pool Concept Village staff has been asked whether it is feasible to implement a motor pool consisting of vehicles presently utilized by Building & Zoning, Community Development and Public Works. The intent of such a concept would be to potentially reduce the fleet size through shared multi-departmental use involving fewer vehicles. Staff Opinion It is the opinion of staff that a motor pool concept is certainly possible to implement. However, it is also the opinion of staff that the negatives associated with this change in operation would exceed the advantages. The logic behind this opinion is explained later. Vehicle Inventory To analyze the motor pool concept it is first necessary to determine which vehicles could be logically included in the pool. Dump trucks, specialty vehicles and vehicles outfitted with single purpose tools/equipment have been excluded from the inventory for purposes of discussion. This results in the following vehicle pool consisting of 13 vehicles:

B&Z – Inspector Trucks (5)* CD – Infrastructure Inspection Truck (1)

PW – Pickup trucks (7)

* Note: Current B&Z fleet of 6 vehicles is presently scheduled to be reduced by 1.

ADVANTAGES of Motor Pool Concept Staff has identified the advantages to moving to a motor pool concept which are identified as follows:

a. Cost Savings. A reduction of one or more vehicles from the overall fleet would result in some inherent savings. If the Village had fewer individual units in the fleet we could expect to pay less for vehicle maintenance, insurance and the cost of replacement.

b. Public Works-Vehicle Maintenance. A motor pool would necessitate a central parking area for vehicles, which would logically be at the Public Works Facility. The proximity of this location for all vehicles would result in

less disruption and travel time for mechanics when undertaking maintenance activities.

DISADVANTAGES of Motor Pool Concept Staff has identified the disadvantages to moving to a motor pool concept which are identified as follows:

a. Limited Periods of Non-Use. At the present time we do not maintain a comprehensive database that can be tapped to provide usage/non-usage time of “pool eligible” vehicles. However, the department heads have provided estimates for purposes of discussion. The following identifies the estimated amount of time the vehicles are in use:

B&Z (Rick) – 65% B&Z (Hector) – 85% B&Z (Summer Code Enforcement) – 95% for 3 months B&Z (Ron) – 65% B&Z (Mike) – 75% CD (Jim) – 95% PW (Director) – 50-60% PW (Asst Director) – 70-80% PW (Supv) – 90-100% PW (Supv) – 90-100% PW (Supv) – 90-100% PW (Gen Maint) – 90-100% PW (Gen Maint) – 90-100% It is unclear as to whether the overall amount of slack time would allow for a fleet reduction. This is further complicated by the fact four of the listed Public Works vehicles are equipped with plows/spreaders during winter months and would be unavailable during snow or salting events. Unavailability of vehicles would likely result in the use of heavier or specialty Public Works vehicles creating additional wear on more expensive assets.

b. Employees Housed in Two Locations. The Public Works Department is housed at a separate location from the Community Development and Building & Zoning Departments. Thus, the motor pool would need to be housed at one location, forcing users from the other location to travel. Depending upon the number of times a vehicle would be returned to the motor pool daily, it would add 5-10 minutes of time per trip per user. This

would be non-productive time resulting in less meaningful work being performed.

c. Customer Service/Response Time. At the present time B&Z estimates that

approximately 15% of inspections are performed upon request with little or no advance notice. These are primarily accessory use or change in occupancy inspections. We are able to provide this level of service when inspectors and vehicles are available. This level of service would likely be diminished if vehicle availability were to be reduced. Service issues would also apply to Public Works, but would more likely result in the use of heavier vehicles for general response needs.

d. Scheduling. For a motor pool to work there would be a need to assign someone the task of maintaining the schedule and resolving issues pertaining to the use of vehicles. Since the motor pool would most likely be at Public Works, this task would be assigned to that department. The new duties assigned to the role of scheduling would need to be factored into the workday and reduce the time available for other duties.

ATTACHMENT B – Well Transfer Switches Back Up Power – Fixed or Mobile Generators Village staff has been asked whether it may be more appropriate to forego the installation of fixed emergency generators at the unprotected wells, and instead pursue the installation of transfer switches to accommodate a rental generator that could be activated during a time of need. Background The Village is presently served by 8 wells (6 east of the river, 2 west of the river). Generators are present at 4 of these wells (3 generators east of the river, 1 west of the river). The current proposal is to install a new generator at well #7 (Odgen Falls – east of the river). The Public Works Department anticipated an additional generator installation at well #6 (west of the river) during FY2014-15. Achieving backup power via fixed or mobile generators is intended to provide water pumping capability during periods of short or long-term power interruptions. Providing a constant source of water is essential to serve both residential and business needs, as well as provide a resource to assist with firefighting. The installation of a single generator has been estimated at $150,000. Of this total, approximately $30,000 represents the installation of a transfer switch to accommodate the generator. From a cost perspective outfitting the remaining wells with a fixed generator would cost $600,000. Pursuing the transfer switch option at the remaining wells would cost approximately $120,000, plus any expenses related to rentals. The Public Works Department has indicated that the existing generator powered wells can provide the entire community with sufficient water under most circumstances. However, there are scenarios that would pose a challenge:

a. Time of Year. The highest water consumption occurs during the summer months. Pumping & storage would be a challenge during a prolonged outage occurring during a high usage period.

b. During a Fire. Firefighting utilizes an extraordinary amount of water in a very short time period. A fire during an outage would strain our capabilities.

c. Well Failure. Wells fail on occasion, particularly when under stress. Relying upon 3 wells would be a challenge.

Mobile or Fixed Generator? There are several very important unknowns that should be considered in the context of the question noted above, coupled with the challenges previously addressed: What is the risk of a multi-day power outage affecting our community? What is the risk of a geographically widespread outage affecting several or

all wells? What is the likelihood of procuring a rental generator under the above

circumstances? Staff Opinion This is a Village Board policy decision that relates to the perception of risk and the cost to mitigate varying levels of risk. The more costly option provides the highest amount of protection.

AGENDA MEMORANDUM DATE: March 26, 2013 TO: Village President Brian LeClercq and Board of Trustees FROM: Rod Zenner, Community Development Director SUBJECT: Agenda Item for April 2, 2013 Village Board Meeting Dominion Martial Arts Institute of Mentorship Temporary Use Purpose To review a request from Dominion Martial Arts Institute of Mentorship to allow for a temporary use to allow for an athletic training facility in an M-2 Zoned parcel. Background In 2010, the Village approved a special use permit for the petitioner to locate an athletic training facility in a manufacturing zoned property. At that time, the business was known as Victory Martial Arts. Since that 2010 approval, the petitioner has relocated to two other locations within the Village, each time following the Special Use Permit requirements and process to allow for the training facility in a manufacturing zoned property. Discussion The petitioner is currently located at 1509 Mitchell Drive, sharing a space with another training facility. In an effort to locate a permanent location that will allow the business to grow and be successful, Dominion Martial Arts is looking to relocate to 150 Kendall Point Drive Unit C. This location is currently zoned M-2 General Manufacturing District, which allows athletic training as a Special Use Permit. The petitioner has been through the Special Use Permit process previously and is prepared to apply for the Special Use Permit, which would tentatively be scheduled for review by the Plan Commission on May 9th , due to public hearing notice requirements, and Village Board review on May 21st.

COMMUNITY DEVELOPMENT


Dominion Martial Arts Temporary Use March 26, 2013 Page 2 The petitioner intends to remain at their current location at 1509 Mitchell Drive until such time that the Special Use Permit is processed and granted. Currently, Dominion Martial Arts Institute of Mentorship has a short term lease agreement at their current location. It is not anticipated, but if the current landlord learns of the planned move to a new location, there may be a point where the lease would be terminated to allow for a new tenant prior to the ability of Dominion to process a Special Use Permit. Therefore, the petitioner is requesting a temporary use in-case it is needed to continue to keep the business operational until the appropriate permits are processed and reviewed. Funding Not Applicable Strategic Plan Objective Not Applicable Recommendation The petitioner is requesting the temporary permit in the event their current lease is lost due to process of the existing business relocation process. Since it is likely the temporary use would not be necessary as the petitioner wishes to remain in their current location until such time the Special Use Permit is processed, staff recommends that the temporary use be granted for 150 Kendall Point Drive Unit C subject to submittal of a complete application for a Special Use Permit for 150 Kendall Point Drive Unit C by April 15th.

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The requested map will be created for study purposes only.Please refer to the official recorded plats or deeds for the actual legaldescriptions and property dimensions. No liability is assumed for the accuracy of the data delineated herein, either expressed orimplied by the Village of Oswego or i ts employees. This work is protected by the United States Copyright Act of 1976 (17 U.S.C.Sec101 et seq). You are not permitted to use and/or reproduce any part of a copyrighted work of the Village of Oswego inviolation of Federal Copyright Law. Doing so may result in prosecution under such law. If you wish to use property in which theVillage of Oswego owns a copyright, you must obtain written permission through the Community Development Department in theVillage of Oswego, located at 100 Parkers Mill, Oswego, Illinois 60543. Overview

Location Map -150 Kendall Point Drive unit C

Documents

Location: Oswego Village Hall, 100 Parkers Mill, Oswego, IL