2018-2019

2018-2019

Local Roads Improvement Program Web Application (LRIPWeb) User’s Guide

Apply for a New LRIP Project My Work Queue Request Reimbursement Search LRIP Applications/Projects

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Contents Introduction to the LRIPWeb Application ..................................................................................................... 6

Access to LRIPWeb .................................................................................................................................... 6

Browser Requirements ............................................................................................................................. 6

E-Signatures and Dates ............................................................................................................................. 6

Navigate in LRIPWeb ................................................................................................................................. 7

Buttons .................................................................................................................................................. 7

Text Fields ............................................................................................................................................. 7

Number Fields ....................................................................................................................................... 7

Processing Times ....................................................................................................................................... 8

Request Number vs. Project Number ....................................................................................................... 8

Request Status vs. Project Status .............................................................................................................. 8

Session Time-Out ...................................................................................................................................... 8

Apply for a New LRIP Project ........................................................................................................................ 8

Before Starting the Application Process ................................................................................................... 8

Confirm WISLR ADT Counts and Pavement Ratings.............................................................................. 8

Scan and Save Project Documents ........................................................................................................ 9

START: ....................................................................................................................................................... 9

Step 1 of 9: Select Program Type and Project Recipient .......................................................................... 9

Step 2 of 9: Project Improvement Type .................................................................................................... 9

Step 3 of 9: Proposed Improvement ....................................................................................................... 10

Step 3 of 9: Proposed Improvement (Continued) ................................................................................... 10

Step 4 of 9: Project Location ................................................................................................................... 11

Add Project Location ........................................................................................................................... 11

Edit Project Location (Optional) .......................................................................................................... 12

Delete Project Location (Optional) ..................................................................................................... 13

Step 5 of 9: Other Funding ...................................................................................................................... 13

Step 6 of 9: Estimated Project Cost ........................................................................................................ 13

Funding Calculator .............................................................................................................................. 14

Step 7 of 9: Add Attachments ................................................................................................................. 15

Step 8 of 9: Comments (Optional) .......................................................................................................... 16

The Contents listed below are hyperlinks to sections within this guide. If viewing this guide electronically, [Click] on any item to quickly access a particular section.

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Step 9 of 9: Terms and Conditions .......................................................................................................... 16

FINISH: ..................................................................................................................................................... 17

Delete an Application Request.................................................................................................................... 17

START: ..................................................................................................................................................... 17

Delete the Request ................................................................................................................................. 17

FINISH: ..................................................................................................................................................... 18

My Work Queue (Pending Work) ................................................................................................................ 18

START: ..................................................................................................................................................... 18

When to Access My Work Queue ........................................................................................................... 18

Select a Project or Request in My Work Queue ..................................................................................... 18

Send and Receive Work Queue Items ..................................................................................................... 19

Work Queue Email Notifications............................................................................................................. 20

FINISH: ..................................................................................................................................................... 20

Request Reimbursement ............................................................................................................................ 20

START: ..................................................................................................................................................... 20

Select a Project for Reimbursement ....................................................................................................... 20

Project Details ......................................................................................................................................... 21

Project Improvement Detail ................................................................................................................... 21

Project Costs ........................................................................................................................................... 22

Contractor Information ........................................................................................................................... 22

Add Contractor .................................................................................................................................... 22

Edit Contractor (Optional) .................................................................................................................. 23

Delete Contractor (Optional) .............................................................................................................. 23

Add Attachments .................................................................................................................................... 24

Comments (Optional) .............................................................................................................................. 24

Signature ................................................................................................................................................. 25

FINISH: ..................................................................................................................................................... 25

Search LRIP Applications/Projects .............................................................................................................. 25

START: ..................................................................................................................................................... 26

Search for a Project or Request .............................................................................................................. 26

View Documents ..................................................................................................................................... 27

Attach Additional Documents ............................................................................................................. 27

State/Municipal Agreement ................................................................................................................... 27

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FINISH: ..................................................................................................................................................... 28

Other Resources .......................................................................................................................................... 28

LRIP Website ........................................................................................................................................... 28

LRIP Guidelines and Requirements ......................................................................................................... 28

Appendix A .................................................................................................................................................. 29

Appendix B .................................................................................................................................................. 30

Appendix C .................................................................................................................................................. 31

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Introduction to the LRIPWeb Application The Local Roads Improvement Program (LRIP) Web application, known as LRIPWeb, is an online application and program management tool used by LRIP program staff, County Highway Commissioners, and local government officials. LRIPWeb allows users to submit project and reimbursement requests, manage project changes, and view or attach project documents via a computer and internet connection.

Access to LRIPWeb To access LRIPWeb, users must have an active Web Access Management System (WAMS) user ID/ password and the necessary authorization from the Wisconsin Department of Transportation (WisDOT).

To access LRIPWeb, follow the steps below:

1. Establish a WAMS Account: • Already have a WAMS account? Continue to Step 2. • All other users, create a WAMS user ID/password: Go to https://on.wisconsin.gov and

follow the steps under the Self-Registration link. 2. Request LRIPWeb Access:

• Already sent in a request for LRIPWeb Access? Continue to Step 3. • All other users, complete a copy of the WisDOT LRIPWeb Application Request Access Form

and email it to: DOT LRIP Web System (LRIPWebSystem@dot.wi.gov). • A confirmation email will be sent after authorization is granted.

3. Log-in to LRIPWeb at https://trust.dot.state.wi.us/lripwis/.

NOTE: Authorized access to LRIPWeb directly corresponds to a user’s official government role. For example, a Town Chair would only receive access to update, submit, and view their town’s project information, and a County Highway Commissioner would be authorized to access project information for all the cities, villages and towns within their county.

Browser Requirements LRIPWeb is accessible online via a computer and an internet connection. The only requirement is a compatible internet browser. Internet Explorer 10 or 11 are the recommended browsers; however, MS Edge, Mozilla Firefox and Google Chrome are all compatible browsers.

E-Signatures and Dates As part of the application submittal process in LRIPWeb, users are required to sign-off on project application requests via an electronic signature (e-signature). An e-signature officially confirms a legal agreement with WisDOT in accordance with specific LRIP program guidelines and requirements as outlined in the Terms & Conditions section of an application request.

To submit an e-signature, enter the name of the appropriate official in the signature field provided.

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Navigate in LRIPWeb LRIPWeb is a web application; however, it does not behave like a website. Therefore, using toolbars and features like the Back button available via internet browsers is not recommended. In addition, using some keys (e.g., Enter key) on a typical keyboard may not correspond to LRIPWeb screens. Instead, use the buttons, text boxes, and hyperlinks provided on LRIPWeb screens to navigate in the application.

Buttons

Use this button to return to the preceding screen.

Use this button to save the current selected entries and advance to the next screen.

Use this button to save the current selected entries and return to the LRIPWeb homepage. To exit the application, use the Logoff link provided at the top of LRIPWeb screens and close the browser window.

Text Fields

Text fields are used to input alphanumerical text, such as comments or descriptions. [Click] within a box and key-in an entry. Fields will be “grayed-out” if unavailable for entry.

Number Fields

To enter a numerical value (e.g., dollar amount or measurement), [Click] within the field and key-in a value.

An example of the default display:

[Click] within the field to remove the default value and open the field for entry.

To overwrite, or delete, an existing value, [Click] within the field and [Click] the “X” to remove the entry, or [Drag] and [Highlight] the value and key-over with a new entry.

NOTE: To enter dollar amounts, include a decimal point if using both whole dollars and cents. LRIPWeb will automatically include a dollar sign for all amount fields.

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Processing Times During data entry, LRIPWeb screens may blink or pause to allow data to process, or to refresh screens with updated data. For example, it may take LRIPWeb a few seconds to process the answer to a “Yes or No” question, and to trigger additional questions or fields if more information is needed.

Request Number vs. Project Number A request number is assigned to all application requests in sequential order and as requests are created in LRIPWeb. Request numbers are not actual project numbers, but are used for tracking purposes and to identify requests prior to project approval. If a request is approved for funding, the request is automatically assigned a project number that will stay with the project until project close.

Request Status vs. Project Status Application requests are tracked in LRIPWeb based on their current request status. An initial “In-Progress” status identifies requests that are started, but have not been submitted to WisDOT. Once submitted to WisDOT, the request status will change during each stage of the review process and depending on whether revisions are needed prior to project approval or denial. If approved, the request will automatically reflect an approved project status.

Session Time-Out An LRIPWeb online session will time-out after approx. 30 minutes of inactivity. At that time, simply close-out of the application and log back in at any time. All information that was entered and saved prior to the session timing-out is maintained in LRIPWeb for future use and does not have to be re-entered.

Requests that are still “In-Progress” when a session times-out are accessed via the My Work Queue (Pending Work) tab on the LRIPWeb homepage. See the My Work Queue section for more information.

Apply for a New LRIP Project Before Starting the Application Process Prior to starting a project application in LRIPWeb, it is important to complete a couple of tasks to ensure the project is eligible to receive LRIP funding and to help expedite the application process.

Confirm WISLR ADT Counts and Pavement Ratings

Access the Wisconsin Information System for Local Roads (WISLR) application to confirm or update the Average Daily Traffic (ADT) counts and Pavement Ratings for the proposed improvement location to ensure the project is eligible for LRIP funding. Refer to Wisconsin Administrative Rules Trans 204 & 205 and the Facilities Development Manual (FDM) Standard 11-20-1 for more details.

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Scan and Save Project Documents

Scan all project documents and save the file(s) to a computer folder. This will allow quick access to the documents when uploading attachments, like a project’s Improvement Plan, during the project application process.

START: a. [Log-in] to LRIPWeb at https://trust.dot.state.wi.us/lripwis/. b. [Enter] a WAMS user ID and password to access the LRIPWeb homepage. c. [Click] on the Apply for a New LRIP Project tab to begin the request process.

Step 1 of 9: Select Program Type and Project Recipient a. Select a State Fiscal Year:

• [Check] the 2018 box if the project will be awarded before June 30, 2018. • [Check] the 2019 box if the project will be awarded after June 30, 2018.

NOTE: The options available under the following fields are limited by an LRIPWeb user’s authorized access and role.

b. [Check] a Program Type box. c. [Select) a County. d. [Select] a Municipality.

• If the request is for a county project, [Select] the --County Project(s)--(X) option at the top of the Municipality drop-down list.

NOTE: After a municipality is selected, the associated contact information for the local or county government officials (i.e., Town Chair or County Highway Commissioner), including the Clerk and Treasurer, is automatically populated. If any of the contact information is incorrect, contact the Wisconsin Department of Revenue directly to request a change. Their contact info is available under the Click here link provided on this screen.

e. [Confirm] the Requestor Email Address. This email identifies who logged into LRIPWeb and who will receive LRIPWeb work queue email notifications regarding this project. In most cases, this field is for information purposes only; however, to make corrections, [Update] this field accordingly.

NOTE: Address changes are for LRIP purposes only and will not update a user’s WAMS account.

f. [Click] Save and Next.

Step 2 of 9: Project Improvement Type a. [Check] an Improvement Type box to identify the type of work to be performed. Refer to

Appendix A for improvement type descriptions. • Hot Mix Asphalt Only Projects:

o In addition to selecting either Pavement Replacement, Reconditioning, Resurfacing, or Reconstruction, [Check] the Purchase Hot Mix Asphalt Only box if the LRIP funds will only be used for the purchase of hot mix asphalt.

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• Reconstruction Projects: o For non-county (CHI or CHID) projects only - [Check] a Yes or No box to indicate

if the improvement includes new Bike and Pedestrian facilities. If no, continue to the next step. If yes, [Check] a Yes or No box to the follow-up question to identify

whether a resolution has been adopted for the Bike/Ped facilities. • Structure Projects:

o In addition to checking the Structure box, [Select] a Structure Type and Structure Size.

b. [Click] Save and Next.

Step 3 of 9: Proposed Improvement a. [Select] a Surface Type and Description. NOTE: All eligible surface types are listed per

improvement type, and are the same surface types used by the WISLR. Refer to Appendix B for surface type descriptions.

b. [Select] a Thickness for the proposed surface. Thicknesses are available in half or quarter inch increments.

• The Thickness field will be disabled if the surface type selected under Step (a) is “40 - <1-inch Wearing Surface.” Simply bypass the field and continue to the next step.

c. [Select] a Travel Width (Per Lane) to identify the width of one lane of pavement in feet and inches (not including shoulders).

d. [Select] the Left and Right Shoulder width in feet and inches, or, in lieu of shoulders, [Select] Curb and Gutter. NOTE: If applicable, both shoulders and curb & gutter options can be selected.

e. [Check] a Yes or No box to indicate if the project is part of an Improvement Plan. • If no, the project is ineligible to receive LRIP funds and the application process cannot

proceed. A project must be included in the local Improvement Plan to request funding. • If yes, continue to the next step.

f. [Check] a Yes or No box to identify whether the project will be built to appropriate standards. • If no, an Exception to Standards must be requested and approved by WisDOT prior to

construction. Refer to the “LRIP Guidelines & Requirements” for more details. • If yes, continue to the next step.

g. [Click] Save and Next.

Step 3 of 9: Proposed Improvement (Continued) o [Check] a Yes or No box to indicate whether the existing pavement will be removed or altered.

• If no, continue to the next step. • If yes, [Select] one method from the drop-down list.

o [Check] a Yes or No box to indicate if the base, subbase, or substandard soils will be removed. • If no, continue to the next step. • If yes, [Check] one or more of the base work options to be added following removal.

o For Breaker Run, [Select] the appropriate thickness in inches.

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o For Base Course (Gravel), [Select] the appropriate thickness in inches. o If applicable, indicate all other work that is needed to complete the project.

• Use the scroll bar to move up and down through the list of available work options provided and [Click] an option to highlight it.

• Use the top arrow button to move the highlighted selection to the empty box to the right. If selected and moved in error, [Click] to highlight the option again and use the second arrow button from the top to move it back to the list of work options on the left.

o To select and move multiple options in one step, [Hold down] the CTRL key and [Click] to highlight all applicable options from the list and use the top arrow button to move them to the empty box to the right.

NOTE: Work options marked with an asterisk indicate projects costs that are ineligible for reimbursement. However, it is important to identify all applicable work for the project.

d. [Click] Save and Next. e. OPTIONAL: If applicable, use the Proposed Improvement Description field to [List] any

additional work on the project other than what has already been selected during previous steps. Up to 250 characters are allowed.

Step 4 of 9: Project Location To add or edit project locations, LRIPWeb retrieves up-to-date certified mileage data from WISLR using the same basic On/At Method to identify road sections.

Add Project Location a. [Click] the Add Project Location button.

NOTE: The county and municipality fields are prepopulated based on the Project Recipient.

b. [Select] an On Route (the road to be improved). c. [Select] an At Route (the beginning point of the proposed improvement). d. [Select] a Toward Route (the ending point of the proposed improvement).

After a Toward Route is selected, the At Offset and Section Length information is automatically populated.

e. OPTIONAL: If the beginning of the proposed improvement does not occur at the At Route intersection, [Enter] an At Offset to identify the actual start of the project.

• The At Offset is the number of feet past the At Route traveling in the direction of the Toward Route.

• If an At Offset is changed, the Section Length is automatically adjusted as a result.

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f. OPTIONAL: The mileage displayed in the Section Length field represents the entire project length and is automatically populated after the At and Toward Routes are selected, or as a result of a change to the At Offset under Step (e). However, a new section length should be entered if the end of the proposed improvement occurs prior to the Toward Route intersection.

• To identify a project location that ends before he Toward Route intersection, use feet as the measurement and [Enter] the updated length in the Section Length field.

g. [Click] the Retrieve Selected Route button to populate the WISLR road sections based on the On, At, and Toward Route options selected.

h. [Review] the retrieved road section(s) and [Check] a Yes or No box located at the bottom of the screen to confirm whether the Average Daily Traffic (ADT) values and Pavement Ratings listed for each road section are correct and up-to-date in WISLR.

• If no, an alert message will appear to confirm the applicant understands that the ADT and/or Pavement Rating data in WISLR must be corrected prior to project approval.

• If yes, continue to the next step.

i. Per road section: [Select] the appropriate Need for Improvement using the drop-down list provided to the right of each road section. NOTE: The need for improvement options available directly correspond to the surface type for each road section. Refer to Appendix C for a list of need for improvement descriptions.

j. [Click] the Add Location button to add the project location and return to the previous screen.

NOTE: LRIPWeb generates a WISLR map after a project location is added or edited, and automatically attaches the map to an application request during the submittal process. [Click] the Map button in the “Existing Project Location(s)” section to view the highlighted section(s) of road and to confirm the project location.

k. To complete the Project Location section, follow one of these steps: • If applicable, repeat the Add Project Location steps above to add more project locations.

OR, • Continue to the “Edit Project Location” or “Delete Project Location” sections below to

make changes to a previously selected project location. OR,

• After all project location information is accurate, [Click] Save and Next to move to the next screen.

Edit Project Location (Optional)

a. In the “Existing Project Location(s)” section of the screen, [Click] the Edit button next to the appropriate location and update the information as needed.

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b. [Click] the Edit Location button to save changes.

Delete Project Location (Optional) a. In the “Existing Project Location(s)” section of the screen, [Click] the Delete button next to the

appropriate location to retrieve the project location information. b. [Click] the Delete Location button. An alert message will appear at the top of the screen. c. [Click] the Yes button to delete the location, or [Click] the No button, followed by the Cancel

button, to return to the previous screen.

Step 5 of 9: Other Funding a. [Click] a Yes or No box to indicate if other federal or state funding has been requested or

approved for the improvement project. • If no, continue to the next step. • If yes, [Check] the box next to all federal or state programs that apply. For each selected

program: o [Check] the Requested box if the federal or state request is pending.

OPTIONAL: [Enter] the 8-digit Project ID if one is available prior to submittal. A hyphen is automatically inserted as numbers are entered. OR,

o [Check] the Approved box if the federal or state request has been approved. REQUIRED: [Enter] the 8-digit Project ID. A hyphen is automatically inserted as numbers are entered.

b. COUNTY PROJECTS ONLY: [Check] a Yes or No box in the “CEF for County Project” section to indicate whether the county intends to perform a Cost Effectiveness Finding (CEF) to justify using its own work force and equipment to construct a portion of the improvement project.

c. [Click] Save and Next.

Step 6 of 9: Estimated Project Cost a. [Enter] all eligible project costs:

• Non-Hot Mix Asphalt Only Projects: Eligible project costs include Engineering, Right-of-Way Acquisition and Construction.

• Hot Mix Asphalt Only Projects: The cost of purchasing the hot mix asphalt is the only eligible project cost.

NOTE: The Total Eligible Costs field automatically calculates the sum of all eligible project costs. b. Ineligible Improvement Costs field:

• OPTIONAL for Non-Hot Mix Asphalt Only Projects: If applicable, [Enter] the total ineligible project costs.

• REQUIRED for Hot Mix Asphalt Only Projects: [Enter] the total ineligible project costs. NOTE: The Total Improvement Costs field automatically calculates the sum of all eligible and ineligible project costs.

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c. The Approved LRIP Reimbursement Amount field – the amount in this field cannot exceed 50% of the total eligible project costs.

• For Project Recipients: This is a non-enterable field. • For County Highway Commissioners:

o For CHI, CHID, MSILT and TRI projects: [Enter] the approved reimbursement amount. Refer to the Funding Calculator section for more details.

o For MSID and TRID projects: This is a non-enterable field. d. The LRIP Reimbursement Amount is Authorized By field: This field is only displayed for MSILT

and TRI projects. For all other project types, continue to Step (e). • For Project Recipients: This field will not be displayed. • For County Highway Commissioners: [Enter] the name of the authorizing official.

NOTE: In most cases, the Authorization Date field will be prepopulated with the current date.

e. [Click] Save and Next.

Funding Calculator

FOR COUNTY HIGHWAY COMMISSIONERS ONLY: A funding calculator is available on the Estimated Project Cost screen to show the total LRIP funds allocated to a county, per fiscal year, for the current biennium program cycle. The calculator also determines how much of the allocated funds have already been committed based on submitted project applications (whether pending or approved), and how much funding is uncommitted, or still available to apply to other projects.

How it Works:

1) [Enter] the Approved LRIP Reimbursement Amount for the project.

2) The funding calculator automatically adds the amount to the Funds Committed total at both the county and program type (e.g., CHI) levels for the fiscal year selected.

3) At the same time, the funding calculator automatically deducts the amount from the Funds Uncommitted total at both the county and program type (e.g., CHI) levels for the fiscal year selected.

NOTE: If a project request is deleted prior to submittal to WisDOT, the funding will be reapplied to the Funds Committed and Funds Uncommitted totals.

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COUNTY VS. DISTRICT VIEW: The funding calculator displays entitlement funding at the county level for projects using CHI, TRI, MSILT, and MSIGT funding, and displays discretionary funding at the district level for CHID projects.

NOTE: Funding for MSID and TRID projects is distributed at the statewide level; and, only the LRIP Program Manager can apply the approved funding, or view the funding calculator for MSID and TRID projects.

As indicated under the How it Works section, the total funding allocated to a county is further broken down to show the funding levels for each program type (e.g., CHI and TRI). In addition, the calculator displays the program caps that apply to the TRI and MSILT programs, including the total number of projects available for each program and the number of projects submitted to date.

MSIGT FUNDING: As part of the biennial budget allocation process, MSIGT funding is distributed to individual villages and cities with populations greater than 20,000. However, to provide a current overview of all committed and uncommitted funding for a county, the funding calculator displays the total MSIGT funding for a county based on their number of MSIGT communities and their combined allocation. For a breakdown of funding by community, refer to the specific funding allocations, per village or city, provided by WisDOT at the start of the new biennium program cycle.

Step 7 of 9: Add Attachments The Add Attachments screen displays all existing attachments for the project (e.g., a WISLR map) and is used to upload additional project documents as needed.

Per LRIP Program guidelines, all improvement projects require specific forms of documentation (e.g., Improvement Plan) to be eligible for funding. Other types of documentation may also be required, or can be attached as additional information depending on the project involved.

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LRIP attachment requirements include, but are not limited to, the following:

• A project location map that clearly identifies the location of the proposed improvement. In LRIPWeb, a WISLR map is automatically generated and attached to a request after a project location is added or edited.

• A copy of the Improvement Plan. • An Engineer’s Certification is required for projects with greater than $65,000 in total eligible

costs. • Supporting documentation is required for Discretionary Applications (CHID, TRID and MSID

projects). Refer to the LRIP Program Guidelines and Requirements for more details.

NOTE: A file attachment may include one or more forms of documentation, and compatible file types include: gif, jpg, pdf, doc, docx, xls, xlsx, txt, and csv.

a. Add an attachment under the “Attach New Document” section of the screen: • To upload a file attachment that includes only one form of documentation:

o [Check] the box next to the document that will be attached (e.g., Improvement Plan) and use the Select File field to search for the file.

o [Click] the Upload File button to attach the file to the request. • To upload a file attachment that includes multiple forms of documentation:

o [Check] the box next to each document that is included in the file attachment and use the Select File field to search for the file.

o [Click] the Upload File button to attach the file to the request.

NOTE: After a file is attached, it is displayed under the “Existing Attachments” section at the top of the screen. View an attachment using the link under the File Name field, or if a file is attached in error, remove the file using the Delete button provided.

b. [Click] Save and Next.

Step 8 of 9: Comments (Optional) The text box provided on the Comments screen is an optional field for the purpose of submitting questions or comments externally between the Project Recipient and County Highway Commissioner, or between the Commissioner and the LRIP Program Manager.

a. OPTIONAL: [Enter] questions or comments. Up to 1,000 characters are allowed.

NOTE: Questions or comments entered in this field will be included on project documents as public record and cannot be edited or deleted after saving.

b. [Click] Save and Next.

Step 9 of 9: Terms and Conditions Per LRIP guidelines and requirements, all improvement project requests are subject to terms and conditions that must be agreed to via an authorized signature and date in order to process a request.

a. [Scroll] through the provided text to review the terms and conditions. b. [Sign and Date] the terms and conditions by entering the name of the authorizing Head of

Government (or Designee), or County Highway Commissioner (or Designee).

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• For County Highway Commissioners (CHCs): The signature field will display “Signature on File” if the CHC is entering a request on behalf of a local government. This indicates that the CHC has received a signed copy of the application from the Project Recipient and has attached it to the project request (see Step 7 – Add Attachments).

• The Date field will either be prepopulated or available for entry depending on the LRIPWeb user’s role and the status of the request.

c. [Enter] the job title of the person submitting the project application (e.g., Town Chair or City Clerk) in the Requestor Job Title field.

d. [Submit] the project application. • For Project Recipients: [Click] the Submit to CHC button. • For County Highway Commissioners: [Click] the Submit to DOT button.

FINISH: a. [Click] the Logoff button provided, or [Click] on the Logoff link at the top of all LRIPWeb screens. b. Depending on the Internet browser used, either close out of the log off screen, or [Click] the

Close Window button provided.

Delete an Application Request NOTE: Currently, this function only applies to requests under the Apply for a New LRIP Project function.

If a project application request is created in error, or for testing purposes only, it can be deleted if the request has not yet been submitted to WisDOT.

START: a. If currently working in an application request, continue to the Delete the Request section below.

OR, b. [Log-in] to LRIPWeb at https://trust.dot.state.wi.us/lripwis/. c. [Enter] a WAMS user ID and password to access the LRIPWeb homepage. d. [Click] on the My Work Queue (Pending Work) tab to view pending or in-progress, application

requests. e. Locate the appropriate request and [Click] the corresponding Request Number link provided

under the far left column to access the request.

Delete the Request a. [Click] the Delete Request button located in the bottom right corner of the screen. An alert

message is displayed at the top of the screen. b. [Click] the Yes button to delete the request, or [Click] the No button to cancel and return to

the request.

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FINISH: To exit the My Work Queue function and return to the LRIPWeb homepage, [Click] on the Home link provided at the top of LRIPWeb screens, or [Click] the Logoff link to close-out of the current LRIPWeb session.

My Work Queue (Pending Work) The My Work Queue function acts as a portal that provides LRIPWeb users quick access to their pending tasks and in-progress requests. In this way, only work that is awaiting further action is listed under a user’s work queue, and once a task is completed (e.g., a request is submitted to WisDOT), the item is removed from their queue.

START: a. [Log-in] to LRIPWeb at https://trust.dot.state.wi.us/lripwis/. b. [Enter] a WAMS user ID and password to access the LRIPWeb homepage. c. [Click] on the My Work Queue (Pending Work) tab.

When to Access My Work Queue One of the main purposes of the My Work Queue function is to provide easy access to any project or reimbursement request that is pending further action. This applies to any request that has an “In-Progress” status, or any request that is awaiting review and has not yet been submitted to WisDOT. An “In-Progress” status can occur when a user creates a project request, but exits their LRIPWeb application session in the middle of the request process, or their session closes-out after 30 minutes of inactivity. Requests that are pending further action occur when a Project Recipient submits an application to their County Highway Commissioner (CHC) for review, or when a CHC returns an application to a Project Recipient for revisions. A user can then access their work queue at any time to retrieve their pending requests and complete the application request process.

Select a Project or Request in My Work Queue Items in a work queue may include a variety or request types, including new project requests, project change requests, and reimbursement requests.

a. To search for an existing request: • [Enter] the project or request number in the Search field provided in the top right

corner of the screen to quickly locate a specific request. Or, if the number is unknown, use the Search field to locate a request using other criteria. For example, enter “TRI” to limit the search results to only TRI requests, or enter a municipality name (e.g., Madison) to limit the list of projects or requests accordingly. OR,

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• [Sort] by one of the column headers. Use the up/down arrows located next to each column header (e.g., On Route or Recipient) to view the list of options either alphabetically or numerically per column to find a specific request.

b. Click] the Project/Request Number link under the far left column to access the request.

Send and Receive Work Queue Items When a user accesses their work queue, they see all project applications or reimbursement requests that are awaiting further action. The action required will vary depending on the status of a project or request, as well as the LRIPWeb user’s role. The My Work Queue function also acts as a portal for projects and requests sent and received between different users.

For example, after a Project Recipient submits a request to their County Highway Commissioner (CHC) for their review, the request is removed from the Project Recipient’s work queue and is sent to their CHC’ s work queue with a “Submitted to CHC” status.

Following submittal, and during the request review process, the CHC has the option to return the request to the Project Recipient for revision, or to address an issue. As a result, the request is removed from the CHC’s work queue and returned to the Project Recipient’s work queue with an “In-Progress” status. The same type of work queue flow applies to all LRIPWeb users to provide a portal between various parties.

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Work Queue Email Notifications As part of the project application process, LRIPWeb will automatically send email notifications to inform users when they have a pending item in their work queue. Emails are sent once a day and only when a new item is added to a work queue. The email includes a link for users to access LRIPWeb and the My Work Queue function.

Work queue email notifications for Project Recipients are sent to the Requestor Email Address shown on the initial screen of all project and reimbursement requests in LRIPWeb. This address identifies who logged into LRIPWeb and who will receive email notifications on behalf of the Project Recipient. County Highway Commissioners automatically receive work queue notifications as the officials for their county.

To correct an email address, [Enter] a new address in the Requestor Email Address field. NOTE: All updates will be used for LRIPWeb purposes only and will not automatically update a user’s WAMS account information.

FINISH: To exit the My Work Queue function and return to the LRIPWeb homepage, [Click] on the Home link provided at the top of LRIPWeb screens, or [Click] the Logoff link to close-out of the current LRIPWeb session.

Request Reimbursement START:

a. [Log-in] to LRIPWeb at https://trust.dot.state.wi.us/lripwis/. b. [Enter] a WAMS user ID and password to access the LRIPWeb homepage. c. [Click] on the Request Reimbursement tab to begin the request process.

Select a Project for Reimbursement a. To search for a project:

• [Enter] a project number in the Search field provided in the top right corner of the screen to quickly locate a specific project. Or, if the project number is unknown, use the Search field to locate a project using other criteria. For example, enter “TRI” to limit the search results to only TRI projects, or enter a municipality name (e.g., Madison) to limit the list of projects accordingly.

OR,

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• [Sort] by one of the column headers. For example, use the up/down arrows located next to each column header (e.g., On Route or Recipient) to view the list of projects either alphabetically or numerically per column to find a specific project.

NOTE: The list of projects available for reimbursement is limited to an LRIPWeb user’s authorized access and their assigned municipality or county.

b. Click] the Project Number link under the far left column to access the reimbursement request.

Project Details The Project Details screen displays the Project Recipient’s contact information. If any of the information is incorrect and needs to be updated, contact the Wisconsin Department of Revenue directly to request a change. Their contact info is included under the Click here link provided on this screen.

a. [Check] a Yes or No box to confirm whether the project has been completed and the contractor(s) paid in full.

• If no, the reimbursement process cannot proceed. The project must be complete and the contractor(s) paid in full prior to requesting a reimbursement.

• If yes, continue to the next step. b. [Click] Save and Next.

Project Improvement Detail The fields located at the top of the Project Improvement Detail screen identify the proposed improvement information (e.g., surface type) that was submitted initially during the project application process, and prior to project approval. Use this screen to submit any changes that may have occurred following project approval and prior to project completion.

a. [Select] the Final Travel Width (Per Lane) in feet and inches. b. [Select] the Final Left Shoulder and Final Right Shoulder widths in feet and inches, or, in lieu of

shoulders, [Select] Curb and Gutter. NOTE: If applicable, both options can be selected. c. [Check] a Yes or No box to confirm whether the actual, or final, improvement differs in any way

from the initially proposed improvement.

• If no, continue to the next step.

• If yes, use the text box provided to explain how and why the improvement differs from the original improvement. Up to 1,000 characters are allowed.

d. [Check] a Yes or No box to confirm whether the project meets the improvement standards.

• If no, continue to the next question on the screen and [Check] a Yes or No box to confirm whether an Exception to Standards was granted.

o If no, the reimbursement process cannot proceed. If a project does not meet the improvement standards and an Exception to Standards was not granted, the project is ineligible for reimbursement.

o If yes, continue to Step (e).

• If yes, continue to the next step.

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e. [Click] Save and Next.

Project Costs The Project Costs screen shows the estimated project costs that were submitted with the initial project request. Use the Final Costs column to enter the final project costs incurred at project completion.

a. [Enter] all final eligible project costs applicable for the project. Only include a final amount if the type of cost was included in the original project cost estimates. For example, if the project did not have estimated Engineering costs, then final Engineering costs are not allowed as part of the reimbursement.

NOTE: The Total Eligible Costs field automatically calculates the sum of all eligible project costs.

o The Ineligible Improvement Costs field: • OPTIONAL for Non-Hot Mix Asphalt Only Projects: If applicable, [Enter] the final

ineligible projects costs. • REQUIRED for Hot Mix Asphalt Only Projects: [Enter] the final ineligible project costs.

NOTE: The Total Improvement Costs field automatically calculates the sum of all final eligible and ineligible project costs.

c. [Enter] a final amount in the Approved LRIP Reimbursement Amount field. The final amount cannot exceed the approved reimbursement amount shown in the estimated cost column.

NOTE: If the final approved reimbursement amount entered is less than the originally approved amount, LRIPWeb will automatically calculate the difference as shown in the Savings or Carryover Balance field. The difference may result in project savings if the amount is equal to or greater than $3,000, or the remaining balance will be carried over to the next biennium program cycle if the difference is less than $3,000.

d. [Click] Save and Next.

Contractor Information The Contractor Information screen is used to identify the contractor(s) on a project and their associated contract award and paid amounts.

Add Contractor When adding a contractor, LRIPWeb retrieves a list of contractors that is updated in LRIPWeb on a regular basis in order to add new contractors, make any corrections, or to change contractor statuses (e.g., active or inactive).

o To retrieve the list of contractors to choose from: • [Enter] the first two letters of the contractor’s name in the Contractor Name field. For

example, to retrieve Smith Excavating, [Enter] “sm” in the field, and the application will automatically generate a list of contractor names that either start with, or include, those letters. Or simply enter “excavating” to retrieve a list of all contractors that include “excavating” in their name. NOTE: Entering more letters of the contractor’s name (e.g., Smith) will narrow the list of names for easier selection.

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• [Scroll] through the list and [Click] on the appropriate name to select it.

b. [Select] a Contract Type from the drop-down list provided. c. In the Award Amount field, [Enter] the original total amount the contractor was awarded

during the bidding process for the LRIP portion of the project. d. [Click] within the Award Date field to populate a calendar. Use the back and forward arrows to

move through the calendar, and [Click] the date the contractor was officially notified by letter that they were awarded the project. NOTE: Once a date is selected, it is also possible to edit the date by keying over a value in the field (e.g., change 2017 to 2016) to quickly jump to the appropriate place on the calendar.

e. In the Total Paid Amount field, [Enter] the actual total amount paid to the contractor (including all changes) for the LRIP portion of the project.

f. [Click] within the Final Payment Date field to populate a calendar and [Select] the date the check was issued to the contractor.

g. [Click] the Add Contractor button to add the contractor information to the request. The information is shown under the “Existing Contractor Information” section at the top of the screen.

h. To complete the Contractor selection, follow one of these steps:

• If applicable, repeat the Add Contractor steps to add more contractors. OR,

• Continue to the “Edit Contractor” or “Delete Contractor” sections below to make changes to previously selected contractor information. OR,

• After all contractor information is complete and accurate, [Click] Save and Next to move to the next screen.

Edit Contractor (Optional) a. In the “Existing Contractor Information” section of the screen, [Click] the Edit button next to the

appropriate contractor and update the information as needed. b. [Click] the Save Edits button to save changes.

Delete Contractor (Optional) a. In the “Existing Contractor Information” section of the screen, [Click] the Delete button next to

the appropriate contractor. An alert message/question is automatically populated. b. [Select] Yes or No to the question to delete the contractor, or to cancel.

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Add Attachments The Add Attachments screen is used to upload project documents and attach them to the reimbursement request.

Per LRIP Program guidelines, all improvement projects require specific forms of documentation (e.g., Advertisement for Bid) to be eligible for reimbursement. Other types of documentation may also be required, or can be attached as additional information depending on the project involved.

LRIP reimbursement attachment requirements include, but are not limited to, the following:

• The Advertisement for Bid showing the ad used to bid out the project. • A copy of the Board Meeting Minutes or Bid Award/Rejection Notices. • Contractor Payment Documentation • An Engineer’s Certification is required for projects with greater than $65,000 in total eligible

costs. NOTE: A file attachment may include one or more forms of documentation, and compatible file types include: gif, jpg, pdf, doc, docx, xls, xlsx, txt, and csv.

a. Add an attachment under the “Attach New Document” section of the screen.

• To upload a file attachment that includes only one form of documentation: o [Check] the box next to the document that will be attached (e.g., Advertisement for

Bid) and use the Select File field to search for the file. o [Click] the Upload File button to attach the file to the request.

• To upload a file attachment that includes multiple forms of documentation: o [Check] the boxes next to each document that is included in the file attachment and

use the Select File field to search for the file. o [Click] the Upload File button to attach the file to the request.

NOTE: After a file is attached, it is displayed under the “Existing Attachments” section at the top of the screen. View an attachment using the link under the File Name field, or if a file is attached in error, remove the file using the Delete button provided.

b. [Click] Save and Next.

Comments (Optional) The text box provided on the Comments screen is an optional field for the purpose of submitting questions or comments externally between the Project Recipient and County Highway Commissioner, or between the Commissioner and the LRIP Program Manager.

a. OPTIONAL: [Enter] questions or comments. Up to 1,000 characters are allowed.

NOTE: Questions or comments entered in this field will be included on project documents as public record and cannot be edited or deleted after saving.

b. [Click] Save and Next.

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Signature Prior to submitting a reimbursement request to WisDOT, both the Head of Government and County Highway Commissioner must sign-off on the request and officially certify that the project was performed according to specific LRIP guidelines and regulations.

a. [Check] the box provided to declare the project has met all requirements. b. Submit an e-signature:

• Head of Government (or Designee): [Sign] the request by entering the name of the authorizing official or designee in the signature field. NOTE: This field will display “Signature on File” if the County Highway Commissioner (CHC) is entering a request on behalf of a local government. This indicates that the CHC has received a signed copy of the request from the Project Recipient and has attached it to the request (see the “Add Attachments” section above).

• County Highway Commissioner (or Designee): [Sign] the request by entering the name of the authorizing official or designee in the signature field.

NOTE: The Date fields automatically populate with the current date, but can be changed to reflect the actual signature date if a hard copy application was used.

c. Provide a title:

• Head of Government (or Designee): [Enter] an official title (e.g., Town Chair or City Clerk) in the Title field. NOTE: This field will display “Title on File” if the request has already been submitted to the County Highway Commissioner.

• County Highway Commissioner (or Designee): The Title field will not be displayed.

d. Submit the reimbursement request:

• For Project Recipients: [Click] the Submit to CHC button. • For County Highway Commissioners: [Click] the Submit to DOT button.

FINISH: a. [Click] the Logoff button provided, or [Click] on the Logoff link at the top of all LRIPWeb screens. b. Depending on the Internet browser, either close out of the log off screen, or [Click] the Close

Window button provided.

Search LRIP Applications/Projects The Search LRIP Applications/Projects function is used to locate and view project and reimbursement information at any stage of a request’s life cycle, from in-progress requests to already approved projects, including projects that have been completed and reimbursed.

Unlike the My Work Queue function, which acts as a portal to access pending projects and requests that require further action, the Search LRIP Applications/Projects function provides view-only access to project and request information.

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In addition, the search function can be used as an ad-hoc reporting tool that allows a user to generate a list of all projects or requests that match certain criteria. For example, a user can search for all projects for a specific biennium or county, and they can create an Excel or PDF file to save the results.

START: a. [Log-in] to LRIPWeb at https://acceptance.dot.state.wi.us/lripwis/. b. [Enter] a WAMS user ID and password to access the LRIPWeb homepage. c. [Click] on the Search LRIP Applications/Projects tab.

Search for a Project or Request a. [Select] the appropriate Search Type.

NOTE: The Application Request type option consists of any request other than a reimbursement request (e.g., Project Change Request) that was created in LRIPWeb and has a Request Number assigned to it. This includes requests at any status, whether pending or approved.

b. Use various search criteria to locate one or more projects or requests: • If known, [Enter] the Project or Request Number.

OR, • [Select] different criteria using one or more of the drop-down fields provided to either

narrow or broaden the search. For example, to search for all TRI projects, [Select] the TRI option under the Program Type field.

c. [Click] the Search button to generate the search results. • To further define a search, [Sort] by one of the column headers. For example, use the

up/down arrows located next to each column header (e.g., On Route or Recipient) to view the list of projects or requests either alphabetically or numerically per column to find a specific request.

NOTE: Depending on the number of projects or requests listed, it may be necessary to [Click] on the page numbers at the bottom of the screen to navigate through the search results.

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d. OPTIONAL: After searching for and generating a list of projects or requests, use the Excel or PDF button to save a file of the search results for tracking or reporting purposes.

e. To view a project or request, [Click] on the appropriate Project or Request Number link under the Project/Request Number column. A PDF is generated and can be viewed, printed, or saved as needed.

NOTE: The options or toolbars available to view a PDF (e.g., the zoom-in feature) will vary depending on the Internet browser used to access the LRIPWeb application.

View Documents When viewing a project or application request PDF under the Search LRIP Applications/Projects function, [Click] the View Documents button provided to access related project documents. These documents may include files that were uploaded during the request submittal process (e.g., the project’s Improvement Plan), as well as files that were created as part of the project approval process, such as the State/Municipal Agreement (SMA).

Attach Additional Documents

In addition to viewing project documents, the View Documents function allows users to attach other files as needed throughout a project’s lifecycle. For example, users can upload documentation (e.g., Exception to Standards) that was unavailable to upload during the request submittal process.

a. [Check] the box next to the appropriate document to be uploaded. b. OPTIONAL: [Enter] a description of the file. Together with the file name, the description should

help to identify the information included in the file. c. Use the Select File field to search for the appropriate file. d. [Click] the Upload File button to attach the file.

NOTE: After a file is attached, it is displayed at the top of the screen. View an attachment using the link provided under the File Name field, or if a file is attached in error, remove the file using the Delete button provided.

State/Municipal Agreement After a project is approved, the LRIP Program Administrator at WisDOT signs the project application request in LRIPWeb, which then automatically generates a signed State/Municipal Agreement (SMA). In addition, Project Recipients will receive an email notification of the approval, along with their attached SMA. The Project Recipient’s Municipal Clerk, as well as their respective County Highway Commissioner, are also copied on the email.

LRIPWeb users can also access an SMA online at any time via the LRIPWeb homepage and the Search LRIP Applications/Projects function:

a. [Click] on the Search LRIP Applications/Projects tab. b. [Select] the Project option under the Search Type field. c. [Enter] the appropriate Project Number, or locate a project using the different search options

available (e.g., County or Program Type).

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d. [Click] the Search button to retrieve the project, or to retrieve a list of projects that meet the selected search criteria.

e. [Click] the appropriate project link under the Project/Request Number field in the far left column of the screen. NOTE: A PDF copy of the project application request is automatically generated.

f. [Click] the View Documents button at the top of the screen. g. [Click] the SMA file link located under the “Documents Loaded for Requests” section at the top

of the View Documents screen. An option to open or save the SMA file will be available. It is also possible to print a copy of the SMA after it is generated.

NOTE: The biennium year displayed at the top of an SMA will always represent the original funding year, regardless of any subsequent SMA revisions that may occur due, for example, to project changes or substitutions.

FINISH: To exit the Search LRIP Applications/Projects function and return to the LRIPWeb homepage, [Click] on the Home link provided at the top of LRIPWeb screens, or [Click] the Logoff link to close-out of the current LRIPWeb session.

Other Resources LRIP Website The LRIP website is accessed through the Wisconsin Department of Transportation’s online portal (Wisconsin.Gov) and is the primary location to access current LRIP program-related information. Documents posted on the LRIP website include the LRIP Guidelines and Requirements for the entitlement and discretionary programs, the lists of approved projects and open project summary reports, as well as LRIP program staff contact information.

LRIP Guidelines and Requirements The LRIP Guidelines and Requirements documents for town, villages, cities, and counties are posted on the LRIP website and provide detailed program and project information, including the following:

• Links to the Wisconsin statutes and legislative rules governing the LRIP program. • Program timelines that show an overview of the project selection process and statutory

deadlines. • Project eligibility requirements (including advertising, Exception to Standards, and bidding and

contracting rules). • Project reimbursement information. • Project sunset information.

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Appendix A Improvement Type

Description

Pavement Replacement

Means structural improvement to the pavement structure or removal of the total thickness of all existing asphalt and concrete paving layers from an existing roadway and providing a new paved surface without changing the subgrade. It may include restoration of the base aggregate by adding more material before repaving or adding base aggregate open-graded with drainage system. It generally involves no improvement in capacity or geometrics. Pavement replacement may include some elimination or shielding of roadside obstacles, culvert replacement, signals, pavement marking, signing and intersection improvements. Pavement replacement projects may require additional right-of-way.

Reconditioning Means work in addition to resurfacing. Minor reconditioning includes pavement widening and shoulder paving. Major reconditioning includes improvement of an isolated grade, curve, intersection or sight distance problem to improve safety. Major recondition projects may require additional right-of-way.

Reconstruction Means total rebuilding of an existing highway to improve maintainability, safety, geometrics and traffic service. It is accomplished basically on existing alignment and major elements may include flattening of hills and grades, improvement of curves, widening of the roadbed and elimination or shielding of roadside obstacles. Normally, reconstruction will require additional right-of-way. It includes rebuilding both the pavement structure and subgrade. It also includes widening of urban streets to widen lanes or to add parking, bicycle accommodations or auxiliary lanes or adding sidewalks. Removing parking together with pavement replacement is in this category, because this increases the traffic carrying capacity of the roadway without actually constructing new through travel lanes.

Resurfacing Means placing a new surface on an existing roadway to provide a better all weather surface, a better riding surface and to extend or renew the pavement life. It includes pavement widening and shoulder paving (without changing the subgrade shoulder points). Generally, it involves no improvement in capacity or geometrics. Resurfacing may include some elimination or shielding of roadside obstacles, culvert replacements, signals, marking, signing and intersection improvements. Usually, no additional right-of-way is required; except possible minor acquisition for drainage and intersection improvements.

Structure Rehabilitation (repair, restoration or replacement of the components of the existing structure including asphaltic surfacing or concrete overlays, as well as measures taken to correct safety defects) or Replacement of an existing bridge.

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Appendix B

Surface Type Code

Description

30 Graded and Drained Earth Road 35 Gravel Road (not oil and gravel)

Includes gravel on graded and drained earth Includes gravel on unimproved earth

40 < 1” Wearing Surface Includes bituminous surfaces < 1” Includes surface treatments/ sealcoats on base Includes double sealcoat roads on base Includes oil on gravel

45 Cold Mix Asphalt Pavement on Concrete 50 Cold Mix Resurfacing on Asphalt Pavement Surface + Base < 7”

Includes cold mix overlay on hot or cold mix pavement Includes milling and cold mix resurfacing when milling is not full depth

52 Cold Mix Resurfacing on Asphalt Pavement Surface + Base > 7” Includes cold mix overlay on hot or cold mix pavement Includes milling and cold mix resurfacing when milling is not full depth

55 Cold Mix Asphalt Pavement (CMAC) Surface + Base < 7” Includes pavement pulverized and resurfaced with CMAC Includes full depth milling and resurfacing with CMAC

57 Cold Mix Asphalt Pavement (CMAC) Surface + Base > 7” Includes pavement pulverized and resurfaced with CMAC Includes full depth milling and resurfacing with CMAC

60 Hot Mix Asphalt Pavement on Concrete (HMAC on PCC) 65 Hot Mix Asphalt Resurfacing (overlay) on Asphalt Pavement

Includes HMAC overlay on hot mix pavement Includes HMAC overlay on cold mix pavement Includes mill and HMAC resurface when milling is not full depth

70 Hot Mix Asphalt Pavement (HMAC) Includes full depth HMAC pavement Includes pulverized and resurfaced with HMAC Includes full depth milling and resurfacing with HMAC pavement

75 Concrete Pavement (PCC)

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Appendix C Need for Improvement Type Description Asphalt - Failed Asphalt Pavement Loss of pavement integrity - deficient subbase, longitudinal,

transverse and block cracking, substandard drainage, rutting and raveling.

Asphalt - Narrow Traveled Way With Deterioration

Unsafe driving conditions due to substandard width, potholes, patches, cracks, little or no shoulders and poor drainage.

Asphalt - Severe Asphalt Deterioration

Inadequate base, alligator cracking, severe distortion, potholes or extensive patching in poor condition.

Asphalt - Significant Aging Raveled cracks, severe block cracking, alligator cracking, patches and distortion.

Asphalt - Surface Aging Severe raveling, transverse cracking, longitudinal and block cracking, patching and slight rutting.

Asphalt – Surface Treatment Aging (<1” Wearing Surface)

Wear and flushing, loss of surface, edge cracking, alligator cracking, patching, potholes and drainage problems.

Concrete – Asphalt Overlay Deterioration

Loss of pavement integrity, longitudinal, transverse and block cracking, substandard drainage, rutting, and potholes.

Concrete - Failed Concrete Pavement Restricted speed, extensive pot holes. Almost total loss of pavement integrity.

Concrete - Severe Concrete Deterioration

Extensive slab cracking, severely spalled and patched, joints failed. Patching in poor condition. Severe and extensive settlements or frost heaves.

Concrete - Severe Surface Distress Joints and cracks are open, with multiple parallel cracks, severe spalling, or faulting. Extensive patching in fair to poor condition. Many transverse and meander cracks, open and severely spalled.

Concrete - Surface Defects Joint deterioration, large areas of spalling, directional settlement and severe cracking. Full/partial depth joint or crack repairs needed.

Gravel - Travel Difficult No roadway crown, extensive ponding, little if any ditching, damaged culverts, severe rutting and potholes.

Gravel – Travel at Slow Speeds Required

Little or no roadway crown, little or no aggregate, inadequate ditching and drainage, moderate washboarding, rutting and potholes.

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Gravel - Traveled Way Narrow - Travel Slow Speeds

Inadequate roadway width and ditches, damaged culverts, washboarding, rutting, and potholes.

Structure - Drainage and Erosion Control Problems (all surface types)

Surface deterioration above the structure along with sub-structural failure.

Structure - Functionally Obsolete (all surface types)

Roadway width is wider than structure width and/or weight restrictions due to heavy equipment. Unsafe driving conditions due to aging structure and poor vertical and horizontal alignment.

Structure - Structurally Deficient (all surface types)

Unsafe driving conditions due to aging structure. Shoulders and foreslope have eroded due to drainage problems.

Structure - Structurally Deficient and Functionally Obsolete (all surface types)

Unsafe driving conditions due to aging structure. Roadway width is wider than structure width. Shoulders and foreslope have eroded due to drainage problems.

Graded and Drained Earth Road Graded and drained earth road failed.

Unimproved Road Very poor surface and driving conditions, severe rutting and/or extensive potholes, reconstruction needed.