LITERASI ICT.doc

7/24/2019 LITERASI ICT.doc

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ntroduction to Computers

A computer is an electronic device that you can use to store and process information. Computers

can be used to help you perform various tasks, such as:

Sending email messages

Delivering presentations

Tracking data

Writing tet

!rgani"ing files

#n this lesson, you $ill learn about the importance of computers in today%s $orld, the main partsof a computer, and the basics of using a computer. After completing this lesson, you should be

able to:

Describe the importance of computers in today&s $orld.

#dentify the main parts of a computer.

'se a mouse to perform basic tasks.

#dentify different types of computers.

(oles of Computers

Computers impact your life every day. Consider a trip to the store and ho$ many different

computers are involved. Computers control the airbag sensor inside your car, manage the trafficlights, regulate the temperature in the store&s free"ers, and calculate the cost of your groceries.

)et%s revie$ more $ays computers play a regular role in your life.

Click the image to the right to start the simulation. This simulation should take *+ minutes to

complete.

Computers play an important role in schools; everything from oering interactive

courses of study to aiding with research to keep student records. Some schools are

entirely online with courses available to anyone in the world.
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Let's talk about hardware. Hardware encompasses all the physical parts and

components of a computer. hey allow you to input commands to your computer!

process that information! and receive output! "ust like blowing into a tuba #input$

and produces music from the other end #output$.

%nput devices include your keyboard and mouse. &ou use them to give commands toyour computer to perform tasks.

nce you issue commands with input hardware! the C() processes those

commands. he C() hardware acts like the brain of your computer and generates

the desired output.

%nside your computer's core is a circuit board called the motherboard. he

motherboard hardware connects all of your input to the processing state and

determines how data will *ow through your computer to an output device.

utput hardware! such as speakers! your monitor or a printer! delivers the results of

the entire process.

ther hardware can be plugged into your computer to provide certain features. +or

e,ample! you can use hardware to connect to other computers. &ou can also add

hardware to your motherboard! such as video cards to enhance e,isting software.

Computers don't function with hardware alone. hey also re-uire software to

perform needed tasks.

&our computer's most crucial software is its operating system! which instructs andmanages all of the hardware. indows / is an e,ample of the latest operating

system for many popular computers! tablets and even smartphones.

0n operating system provides an interface for entering commands via an input

device such as a keyboard. he newest operating systems use e,tensive graphics!

or a graphic user interface #1)%$! which includes many icons to simplify interaction

and productivity.

o maintain the optimum functionality of your operating system! you will want to

update when prompted to make sure it is running optimally and is compatible with

the latest hardware.

ith the indows / operating system running on all devices! you get the most

en"oyment and functionality from your desktop! laptop! tablet or phone.


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!vervie$ of programs and data

A program is a set of instructions that a computer uses to perform tasks.

-rograms help you do a variety of things on the computer, such as $rite a letter, create a

spreadsheet, or develop a presentation. ou also use programs for entertainment such as playing

games, $atching movies, and communicating $ith other people.

The information that is either input, calculated, displayed, or used by programs is data. Data can

be tet, numbers, images, or other media like audio and video information.

#ntroduction to /et$orks.

#n a business, many employees need to print or share documents to complete their assigned tasks.

0uying a printer and storage drive for every employee, ho$ever, $ould be very epensive, sobusinesses typically share these resources on a net$ork. A net$ork consists of t$o or more

computers that are linked so that they can share resources, echange files, or communicate

electronically. 0y using net$orks, people can transfer files bet$een computers, print documents

on shared printers, and more.

1ost net$orks, if not all, have the follo$ing components:

A server

A $orkstation

Communication Channel

The si"e of the $orkplace matters because it $ill indicate $hether you use a )ocal Area /et$ork

2)A/3 or a Wide Area /et$ork 2WA/3. )A/

WA/

A Server

The main computer or drive that provides the services to all the other computers. The server is incharge of allo$ing devices or computers to access certain items.

Communication Channel

The path or link that actually connects computers or devices to transfer the information.


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)A/

)ocal area net$ork. A small net$ork that is confined to a small and limited area that is usuallythe si"e of a home or a small group of offices.

WA/Wide area net$ork. A very large net$ork that can be connected throughout the $hole $orld4 via

long $ires, optical cables, or satellites. A great eample of a WA/ is the #nternet.

Using the Internet

The #nternet is a $orld$ide collection of public net$orks that are linked to one another for the

purpose of echanging information. The #nternet started as a net$ork to facilitate communication

bet$een government and educational institutions. !ther net$orks $ere connected to this

net$ork, and it eventually became a vast medium for echanging information and ideas.

Today, the #nternet connects many commercial, government, and educational net$orks, and also

individual computers.

The #nternet offers a range of services to users. The World Wide Web 2commonly referred to as

5the $eb63 is one service that the #nternet provides. The $eb consists of formatted documents

that are interlinked and stored on servers around the $orld.

ou can use the #nternet and its services to send messages to other #nternet users, search and

apply for 7obs, $atch movies, and buy and sell products.

1any organi"ations use a special type of net$ork to communicate and share information only

$ithin the organi"ation, called an intranet. An intranet is similar to the $eb, but it is accessible

only to authori"ed users of the organi"ation. An intranet is much smaller than the #nternet and

can provide services such as document distribution, soft$are distribution, access to databases,

and training.

Computer performance and features

1any different brands and models of -Cs are available today. They offer different features and

vary in price. When you decide to buy a computer, you $ill $ant to make a decision based on

$hat kinds of features you need.

After completing this module, you $ill be able to:


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8plain the role of memory.

8plain the basics of computer performance.

Compare the features of common computing devices.

Describe the types of productivity programs and their uses.

Describe the types of communications programs and their uses.

Describe the uses of educational and entertainment programs.

The role of memory

When a computer performs a task, it stores data in its memory. Computer data is represented by

9s and s. 8ach 9 or is a bit.

Click the image to the right to start the simulation. This simulation should take ;+< minutes to

complete.

Computers have powerful memories that are e,pressed in dierent terms. 0 bit! fore,ample! is the smallets unit of information a computer calculates. 0s the memory

capabilitiy increases! the terms change to demonstrate bigger memory capacity

Combining / bits in a se-uence creates a byte. 2ecause a bit is so small! byte

represents the basic measuring unit of a computer's storage capacity

0 kilobyte is the ne,t step up! representing 3!456 bytes. 0 few kilobytes can hold a

short email message or a simple te,t 7le.

8e,t is the megabyte. 0 megabyte e-uals 3!456 kilobytes! or about the amount of

information in a school te,tbook or a long novel

%t gets bigger still with a gigabyte! which is e-uivalent to 3!456 megabytes. his is

nearly a billion bytes and denotes massive storage capability. +or e,ample! a video

or 7lm could use a gigabyte or more

+inally! we reach the mighty terabyte #3!456 gigabytes$ representing a trillion bytes9

0 terabyte is so large that it can hold entire volumes of books. he terabyte is

mostly used when an organi:ation or individual needs to store a huge amount of

data

everse the dog's growth by ordering the storage unit si:es from biggest to

smallest.

Basics of computer performance

There are a number of factors that affect your computer&s performance


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he C() is the brain of a computer and the speed of the C() aects the overall

performance of the computer.

0 faster C() allows a computer to run multiple programs or applications at the

same time.

Hard disks are measured in both storage si:e and in the speed it can transfer and

load 7les.


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&ou use a database to organi:e and store data in a format that is searchable andeasily managed. &ou can create reports that can track data such as sales! customerinformation! and inventory

1raphic=editing programs help you create pictures and drawings. &ou can edit whatyou draw or enhance photographs. hese programs often oer digital art tools such

as custom color options and various built=in pencils! paintbrushes! and pen types

1inimum re=uirements for soft$are

0efore you buy and install a soft$are application, be sure that your computer meets any stated

minimum re=uirements for that application. >or eample, an application may re=uire a minimumamount of (A1, free space on a hard drive, or processor speed.

he %nternet allows us to -uickly and easily communicate with people all around theworld

Computers can give you access to educational and entertainment programs thatmay not be available in your community.

&ou may want to learn a new language or work toward a college degree but youdon>t have a school that oers the courses you want in your home town. ith yourcomputer you can 7nd and download educational software that focuses on thelessons you want to study. ften these programs are designed to teach the course

"ust like a school does! and oer audio?visual elements to make the learninge,perience more immersive or interactive. &ou can discover educational softwarethat accommodates any age group or sub"ect with a simple web search.

@ntertainment options are nearly endless on your computer. Aon>t have a movietheater or arcade in your townB &ou can 7nd the latest games and movies from yourcomputer while sitting at home and download them to watch anytime. &ou can dothe same with music and video games. ith a (C or laptop! you can also watch orlisten to your music or movies on a CA! AA or 2lu=ray disk! depending on whatyour computer is compatible with.

Computer operating systems

An operating system performs four primary functions. #t manages and controls the hard$areconnected to a computer. #t helps other programs running on a computer to use the hard$are. #t

helps you organi"e and manage files and folders on the computer. And it provides a user interfaceso that you can interact $ith the hard$are, the operating system itself, and other programs.

After completing this module, you $ill be able to:

8plain the common functions of an operating system.


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#dentify the components of the Windo$s ? interface.

8plain the options that are available on the Windo$s ? Start screen.

>unctions of an operating system

An operating system controls ho$ programs $ork $ith each other and ho$ they interact $ith thecomputer hard$are. #t also creates the file system that determines ho$ your data is stored $ithin

a storage device.&our computer comes with an operating system that allows you to interact with yourprograms and 7les by giving commands to complete tasks.

his is done through the user interface of the operating system. oday! operatingsystems are easier than ever to navigate because of simpli7ed tiles! icons! andgraphics that access programs and tasks with the click of a mouse or tap of a 7nger

Operating systems also provide utilities to add WiFiconnections, manage spperating systems also provide utilities to addi+i connections! manage space on a hard drive! and automatically back up 7les!music and pictures.

(rograms communicate with an operating system! which in turn works with yourcomputer's C() or other hardware to -uickly complete tasks.! and automaticallyback up 7les! music and pictures

(rograms communicate with an operating system! which in turn works with yourcomputer's C() or other hardware to -uickly complete tasks

&our operating system also allows you to secure your private data by setting up userauthentication controls. his usually involves creating a username and password

that limits access to only the people you authori:e to use your computer.

Help Aebra 7nd some free time by organi:ing and prioriti:ing her tasks. Click each

task! from most important #largest -uare$ to least important #smallest s-uare$ in

order to complete them

h he indows / operating system makes interfacing with your computer easierthan ever. @,amples in this course show the interface of indows /.3. %f you are

using another version of indows / the interface will appear similar.

he Start screen is 7lled with Live iles that display information and launch appsinstalled on your computer. +or e,ample! you can 7nd movies to download byclicking the ideo tile to open the D2o, ideo app.

&ou can customi:e these tiles according to your own preferences by making themsmaller for apps you rarely launch and larger for those that you do the most.


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2y placing your mouse at the upper or lower right corner of the screen you canaccess the taskbar. his will give you access to Search! Share! Start! Aevices andSettings options.

+rom the Start screen! you pen the desktop by clicking the Aesktop tile. n the

desktop! you open the Start screen by clicking the Start button in the lower leftcorner.

Use your mouse to locate the following elements of yourWindows 8 interface shown above:

3. &ou want to listen to a song in your collection. Click the appropriate Live ile.

Windows 8 Start screen

The Start screen is the center of all activity on a Windo$s ? computer. 'sers can =uickly andeasily launch any app or program from the Start screen or move to the Windo$s desktop. )ive

tiles on your Start screen keep you up to date $ith your friends, ne$s, sports, $eather, email and

more.

&ou can go to the indows desktop by clicking on the desktop tile which has thesame image as your desktop background.

hether you are in an app or running a program from the desktop you can alwaysreturn to the Start screen with a single touch or click.

3. (ress the indows logo key on your keyboard.5. ap or click the Start button in the lower=left corner of the screen.E. pen the charms by touching or moving your mouse to the upper or lower rightcorners of the screen and tap or click Start.

+rom the Start screen you can view all of the apps and programs on your computerby clicking the down arrow in the lower left corner or by swiping up with your 7nger.

&ou can open any app or program from this screen by tapping or clicking on its icon.

&ou can choose to pin or unpin any tile to the Start screen. Fust press and hold orright click the icon and select to pin or unpin it to Start.

n the Start screen you can move and resi:e each tile and if it is a live tile you canturn on or turn o updates.

&ou can personali:e your Start screen by adding a pro7le photo and changing theStart screen background color and accent color.

o search from the Start screen "ust start typing. 2ing Smart Search will give youresults from your (C! apps and programs and from the %nternet. &ou can then launchany app or program or open any 7le directly from the search results.


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0dd new apps to your computer from the indows Store.


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A $arehouse manager keeps an account of the $arehouse stocks, manages receipts, storage, and

training employees. #t is vital that a $arehouse manager uses a computer to keep track of their

company. The use of computers, $ord processors, and data processing systems has made the taskeasier.

Data entry operatorA data entry operator can use the computer to create documents, enter data such as names,

addresses, statistical information, business information, account numbers, or other data, handle

$ord processors, and maintain records. These records can be analy"ed by the computer togenerate reports. The $ords 5data entry6 is broad and could be used for a position that types

information into a computer program such as 1icrosoft%s ecel.

Travel agentsTravel agents book plane tickets, hotels, and restaurants for their clients. They also collect

payments for transportation and accommodations and provide information for travelling clients.

The #nternet gives travel agents access to information on prices and travel opportunities around

the $orld.

@raphic designers@raphic designers create designs and art that are visually+appealing to target audiences. @raphic

designers $ork $ith many different computer generated+images. 1ost graphical designers $ork

$ith computers to complete their task. They can create posters, billboards, business logos,maga"ine ads, album covers, $ebsites, and more.

#nformation technology professionals

#nformation Technology professionals, kno$n as #.T. professional are specialist that apply theirtechnical epertise to the implementation, monitoring, or maintenance of #T systems. #T

professionals can specifically $ork in one area such as computer net$orking, database

administration, system administration, security and information assurance, #T audit, databaseadministration, $eb administration and more.

#nformation technology careers vary depending on your education level. ou can get acertification, teach yourself, and get a degree in information and technology.

#.T. 7obs are based specifically on the computer. 8amples of #T professionals include net$ork

administrators, and database administrators.

/et$ork administrators

/et$ork administrators are responsible for managing a local area net$ork 2)A/3 or a $ide areanet$ork 2WA/3 for an organi"ation. /et$ork administrators can organi"e, install, and support an

organi"ation%s computer system by maintaining net$ork security, installing ne$ hard$are and

applications, monitoring soft$are upgrades, enforcing licensing agreements, developing astorage management program, and insure routine backups. /et$ork administrators make sure

that the net$ork is a reliable, secure, and efficient..

Database administrators


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A database is an organi"ed collection of information on a computer. Database administrators are

in charge of storing, organi"ing, and managing data. Database administrators make sure the

database is operating efficiently, maintaining a secure successful database, fine+tuning,upgrading, and testing modifications if needed.

0ank clerks0ank clerks use computers to process transactions for their clients. 'sing computers, they

provide information such as creating a ne$ account, looking up account balance and interest

rates, for their customers.

8ntrepreneurs

#n today%s society, entrepreneurs use blogs and social net$ork sites to promote their business and

products. These net$orking tools give their businesses a $ider reach and help them meetpossible prospects.

Soft$are developers

Soft$are developers create applications, soft$are, and, programs, that businesses and consumersuse every day. They can range from game developers, mobile application developers, to making

soft$are for a company. They $rite programs, diagnose and fi problems, design, and organi"epro7ects. 8very time you open an application on your phone or on your computer, this is the $ork

of a soft$are developer.

1icrosoft learning-lease see the icrosoft !earningWeb site for other free learning products including

assessments, e+learning, and e+books. Training is available for home and office users, #T

professionals, and developers.

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The #nternet

The #nternet is an international computer net$ork that you can use to bro$se $ebsites and

accomplish many tasks, including:

>ind information

Communicate via email

-articipate in education

Access entertainment

Conduct business
http://www.microsoft.com/learning/en-us/default.aspxhttps://cp-mlxprod-static.microsoft.com/5299-1000/en-us/SCO1/en-us/Content/content00001/page.htmhttp://www.microsoft.com/learning/en-us/default.aspx


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This lesson $ill help you identify various uses of the #nternet, such as searching for information,

sending letters and cards, playing games, reading the latest ne$s, or even buying and sellingproducts. This lesson also describes the components re=uired to connect to the #nternet and the

different types of #nternet connections. #n addition, you learn about the term band$idth and theband$idth provided by different types of #nternet connections.

Describe the uses of the #nternet and cloud services

#magine a scenario $here you $ant to echange information bet$een a computer on yournet$ork and a computer on another net$ork. >or this echange, you can use the #nternet to

connect both the net$orks. The #nternet is a collection of net$orks that are connected together to

echange information. Today, the #nternet is being used $orld$ide.

A ne$ trend on the #nternet is cloud services, $hich allo$s users to store data or run programs

on a remote machines and access that data on any computer. A cloud service is replicated toseveral distribution centers across the globe. This replication allo$s other machines to resume

activity of a cloud service if the active center eperiences an interruption in service or loses

connection.

'ses of the #nternetou can do the follo$ing on the #nternet:

-erform banking transactions

Communicate $ith people all around the $orld

!btain up+to+date ne$s on $orld events

Search for information about any topic

Study any course of your choice and even take eams

Access entertainment including music, games, T, movies, and pictures

0uy and sell products

#dentify the re=uirements for an #nternet connection

Connecting to the #nternet re=uires specific hard$are and services. ou need to have a computerand a connection device such as a modem. Service is provided by an #nternet service provider

2#S-3. )et%s look at $hat is re=uired to connect to the #nternet

#dentify the features of t$o types of #nternet connections

There are t$o common $ays to connect to the #nternet: dial+up and dedicated connections. Adial+up connection is less epensive but can be very slo$. Dedicated connections are very fast

but re=uire a certain infrastructure that may not eist in rural areas. -lease continue to vie$ video

demonstrations of the t$o types of #nternet connections


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0an$idth and #nternet connections

0and$idth is the amount of data that can be transmitted over a

net$ork in a certain amount of time and is measured in bits per

second 2bitBs3, megabits per second 21bitsBs3, or kilobits per second2bitsBs3. #f the band$idth of a net$ork is 1bitBs, then megabitof data can be transmitted over that net$ork in second. The actual

rate of transfer of data varies, ho$ever, depending on a number of

factors such as the e=uipment of the #S-, the type of #nternet

connection, and the number of people using the same connection at

a single point in time

World Wide Web

#n this lesson, you $ill be able to learn about the benefits of the World Wide Web. ou can use

the World Wide Web for many services. This lesson describes the basic features of #nternet

8plorer, a bro$ser that you can use to access the World Wide Web. ou also learn ho$ to

perform online transactions so that you can buy or sell merchandise.Web components

The #nternet is a series of connected net$orks. To find information on the #nternet you need to

kno$ ho$ and $here to access it. #nternet -rotocol 2#-3 addresses are used to label $ebsites and#nternet users so that they can be recogni"ed. Web bro$sers access these #- addresses to open

$ebpages and net$orks. Continue to the net simulation $hich eplains ho$ #- addresses $ork

Have you ever wondered how the Internet wors!

ave you ever $ondered ho$ the #nternet $orksE

hen you connect to the %nternet! your %nternet Service (rovider #%S($ gives you auni-ue identi7er. %t is called the %nternet (rotocol #%($ address

@very user and website on the %nternet has a uni-ue %( address. Select an %con onthe globe to see e,ample %( addresses

#magine having to remember all the #- numbers to your favorite sites. #t $ould be pretty hard to

do.

#nstead $e use a 'niversal (esource )ocator 2'()3 for $ebsites, more commonly called F$ebaddressF.


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Web sites are built in yper Tet 1arkup )anguage 2T1)3. T1) takes content and formats

it so that a bro$ser can read it

Some $ebsites separate the content from the formatting. 8tensible 1arkup )anguage 2G1)3

holds the content. Cascading Style Sheets 2CSS3 formats G1) data

hen you type a )L into a browser! it re-uests the website. he re-uest is sentthrough many networks until it 7nds the website.

The re=uested $ebsite might have a lot of data. The data is broken up into many packets.

8ach packet then travels back through the net$ork. The packets are then reassembled by thebro$ser. /o$ you kno$ the basics of ho$ the #nternet $orks

The basic features of #nternet 8plorer

ou can use the #nternet for a range of services, such as transferring files bet$een #nternet users,

sending messages through electronic mail, and bro$sing for recent ne$s and information in$ebsites. ou can also use the #nternet to search and apply for a 7ob, $atch movies, and buy and

sell products.

Search for relia"le information on the we"

The #nternet has a $ealth of information, ho$ever finding $hat you are looking for can be hard$ithout the right tools. Search engines like 1icrosoft 0ing allo$ users find information =uickly.

#n this lesson $e $ill learn ho$ to use a search engine so that you can find information =uickly

#ow to perform transactions over the we"

0usinesses have $ebsites on the #nternet that allo$ you to perform online transactions. Thesetypes of transactions can include buying or selling merchandise, ordering tickets to a location or

event, and performing banking transactions.

!nline transactions refer to business transactions made over the #nternet, such as buying or

selling merchandise, or managing a bank account

An online transaction usually re=uires you to provide a username, pass$ord, address, credit card,

and bank account details.

Suppose you $anted to buy tickets to the museum online.

>irst, you&ll need to create an account on the museum&s $ebsite by creating a username and

pass$ord.

To purchase tickets you must select a date to attend the museum and the number of tickets to buy,

follo$ed by credit card or other payment information


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!nce your payment information is authenticated, a confirmation page provides details on

do$nloading or printing your tickets.

ou can also buy airline tickets, order pi""a, or perform banking transactions in a similar $ay

A great deal of personal information is echanged during an online transaction. (emember toonly do business in a secure manner, and only $ith credible $ebsites

Using email

8lectronic mail or email is similar to traditional postal mail. #nstead of a pen and a paper you use

a soft$are program to $rite your message and a net$ork server takes the place of the postalemployee in delivering a message to the recipient. A message can travel half$ay around the

$orld in seconds, and can have the follo$ing content:

Tet

-ictures

Data files

Audio

ideo clips

And more

#n this lesson, you $ill learn about creating and managing email messages. ou $ill also learn

about email eti=uette.

o$ email $orks

8lectronic mail, commonly kno$n as email, allo$s you to communicate $ith friends and family

over the #nternet. 8mail is a great $ay to communicate and share information =uickly. The net

lesson introduces some of the basics of using email

8mail lets you send messages through the #nternet. 0efore you can send an email message, youneed your recipient&s email address

@mail addresses contain two parts separated by the symbol; the identi7er! andthe domain.

8mail has three main sections: the header, sub7ect line, and message body


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he Header contains the recipient's email address. &ou can CC #carbon copy$additional email addresses so that they receive the message as well

he Sub"ect line provides a summary for the email's content. 0ll emails should havea sub"ect line.

he


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hen addressing a business associate! it is appropriate to greet them respectfullyby name and proper designation #


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or a local sports team. This lesson $ill introduce some of the many type of communities the

#nternet has to offer.

Social media allows users to connect with friends and family. )sers post images orstatus updates that others can see.


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&ou can add a picture to your blog post by clicking on the %nsert (icture button andselecting the picture you want to add.

ou can save your blog post locally by clicking the Save draft button on the toolbar. our blog

post $ill be saved as a draft so you can come back and edit later before posting. ou can open a

draft by clicking it on the right pane.

nce you are happy with your blog post! you can publish it for others to see byclicking the (ublish option on the toolbar.

0 dialog will appear showing you progress of your post being published. %f the Jiewin browser after publishingJ bo, is checked! your blog post will be displayed in thebrowser when publishing is 7nished. 0fter your post has been published! otherpeople will be able to see it on your blog.

emember! email never gets lost in the mail so e,cuses such as that won't work.


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Introduction to Productivity Programs

-roductivity -rograms are designed to help you perform specific tasks easily and efficiently.

With these programs you can create:

Tet Documents

-resentations

Databases

Spreadsheets

And 1ore

#n this lesson, you $ill learn about the basic features of productivity programs. ou $ill alsolearn about templates and !ffice Web applications that help you create and edit documents.

!vervie$ of -roductivity -rograms

1icrosoft !ffice H9* provides users $ith the latest productivity applications. 8ach applicationhas a specific purpose, though they share a similar interface.

Click the boes to the left and see $hat !ffice H9* Application is the best fit.

Word

'seful for reports, essays, letters, and documentation.

8cel


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'seful for managing bills, sho$ing a budget, and other number tracking 7obs.

-o$er-oint

'seful for school lectures, business proposals, and conference talks.

Access

'seful for storing shipping records, patient records, and store products.

#ntroduction to the user interface

ou can use different types of productivity programs to create different types of documents for

storing and presenting information. 1ost productivity programs provide features to performsome common tasks such as4 open and close a file, print a file, and insert, move, modify, and

delete tet and ob7ects. To help you perform these common tasks, most productivity programsinclude some common features and commands. 1icrosoft%s !ffice -rograms have several

common features, such as:

(ibbon

Iuick Access


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Toolbar

And more

#n this lesson, you $ill learn about the common features and commands of various types ofproductivity programs. ou $ill also learn about the main components of the user interface,

keyboard shortcuts, and various key combinations.

The 'ser #nterface

The user interface is the means by $hich you interact $ith the productivity programs in !ffice

H9*. ou $ill find many common user interface features and commands across all the !fficeH9* applications.

'ser #nterface (evie$

This demonstration introduced you to the follo$ing areas of the user interface:

Iuick Access Toolbar

Title 0ar

(ibbon

Workspace

Status 0ar

Using the PointerApointeris the on+screen arro$ or shape that moves $hen you move your mouse or otherpointing device. 'sing the pointer, you can =uickly move around a document and perform

commands.

A cursoris a blinking vertical bar on the screen that indicates the location $here you can insert

tet or graphics in a document. >or eample, in Word H9*, you can set the location of the cursor

by moving the pointer to some tet and then clicking the left mouse butto

Wor(ing with the ri""on

#n productivity applications, such as 1icrosoft Word H9*, 8cel H9*, and -o$er-oint H9*,

the ribbon consists of tabs. 8ach tab is divided into groups. Agrouphelps you perform a set ofsimilar tasks, such as adding picture shapes in a document.

The ribbon also consists of contextual tabs, $hich appear only $hen necessary. >or eample, in aWord H9* document, the contetual tab for editing a table appears $hen a table is inserted in

the document.

(ibbon in Word, 8cel, and -o$er-oint (evie$


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ou should no$ be familiar $ith ho$ to do the follo$ing:

Select tabs

)ocate groups of similar functions

!pen the dialog bo for a group

)ocate the Save and -rint commands

Customi"e the ribbon

!pen the elp dialog bo

1ini ToolbarThe 1ini Toolbar appears $hen you select tet in a document. #t gives you easy access to

commands that you can use to change the si"e, color, or font of tet.

1ini Toolbar (evie$

ou should no$ be familiar $ith the follo$ing commands on the 1ini Toolbar:

Changing font

>ont si"e

0old, #talic, and 'nderline

>ont Color

#mage =uick styles

#nserting !ffice.com clip art

)ey"oard techni*ues for entering te't

ou use the keyboard to enter information into a computer. Depending on the application you are

running, keyboard input $ill behave differently. >or eample, Word H9* is a $ord processor, so

most of your keyboard input adds and modifies tet.

)ey"oard +eview

ou should no$ have a basic understanding of ho$ to use a keyboard.

eep the follo$ing in mind:

Alphanumeric keys are AJK and 9JL.

1odifier keys are Alt, Shift, Ctrl, and Cmd 21ac only3.

Action keys are the Spacebar, 8nter, Delete, 0ackspace, the arro$ keys, Tab, and Caps )ock.


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)ey"oard shortcuts

#n addition to entering information by using single keystrokes and simple key combinations, you

can use advanced keyboard shortcuts and key combinations, $hich speed up your productivity.

)ey"oard Shortcuts +eview

ou should no$ have a basic understanding of ho$ to use keyboard shortcuts. eep the

follo$ing in mind:

1odifier keys are Alt, Shift, Ctrl, and Cmd 21ac only3.

A key combination consists of pressing t$o or more keys

Shortcut keys $ill perform an action =uickly

Introduction to Word Processors

1icrosoft Word H9* is a $ord processor that can help you create documents including:

-rofessional (esumes

Agendas

0rochures

Certificates

0irthday Cards

And 1ore

#n this lesson you $ill be introduced to the basic tasks you can perform $ith Word H9*. ou

$ill learn to $ork $ith tet, tables, and pictures.

0asic Tasks in Word H9*

A $ord processor is a soft$are program that you use to create and $ork $ith tet on a computer.#t performs the same functions as paper, a pen, a type$riter or keyboard, an eraser, and a

dictionary. 1ost computers come $ith basic $ord processors such as /otepad and Word-ad. ou

can use advanced $ord processors, such as Word H9*, to perform more comple tasks thatinclude checking for spelling errors, finding synonyms, inserting graphics, and printing

documents.

Creating a ,ocument "y Using a Template

!ffice H9* provides various types of templates. These templates contain predefined formats and

layouts that you can use to create a document =uickly. Standard templates are available locally

on your computer. o$ever, advanced templates are also available on the !ffice.com $eb site.

Wor(ing with Ta"les and Pictures


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ou can divide information in a table to group different types of data and make it easier to read

the entire document. ou can also include pictures in a document to make it visually appealing.

Proofreading ,ocuments

Word H9* $ill automatically check the spelling, grammar, and punctuation of your documents.

The AutoCorrect function that $ill automatically correct misspellings and grammatical errors assoon as you start typing the tet. >or eample, typing 5teh6 $ill automatically be corrected to

5the6

Proofreading ,ocuments +eview

ou should no$ be familiar $ith the follo$ing proofreading features:

Spelling M grammar command

1isspelled $ord red $avy underline marker

(eplacing incorrectly spelled $ords

@rammar suggestions

Add to dictionary

Thesaurus

0enefits of Desktop -ublishing

'p to this point you have learned about Word -rocessors such as Word H9*. 0ut if you are

looking to create documents $ith more speciali"ed tet and image layouts you can use a desktop

publishing program such as -ublisher H9*. -ublisher H9* makes it easier to create and modify

speciali"ed documents like ne$sletters, brochures, flyers, signs, and catalogs.

0enefits of Desktop -ublishing (evie$

This demonstration introduced you to the follo$ing tasks you can perform $ith -ublisher H9*:

Create a DT- document based on a template

1odify tet to suit your particular pro7ect

Change the provided default images

0ro$se the !ffice H9* royalty+free image catalog

#ntroduction to Spreadsheet -rograms

8cel H9* allo$s you to create spreadsheets that can be used for:

Schedules

0udgets

Calendars

#nvoices


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-lans

And 1ore

#n this lesson, you $ill learn about the components of a spreadsheet and ho$ to input data. ou$ill also learn ho$ to perform basic mathematical tasks, create charts and graphs, and ho$ to

print your spreadsheets.

Overview of Spreadsheet Programs

1icrosoft !ffice H9* includes 8cel H9*, the leading spreadsheet program. A spreadsheet is atable consisting of ro$s and columns designed to organi"e your data. Data can consist of $ords

or numbers used to describe an item. A number might represent the cost of groceries, or the date

they $ere purchased. Tet might describe $here you purchased the groceries.

Inerting ,ata in a Spreadsheet +eview

(o$s move across the page and are labelled by numbers

Columns move up and do$n the page and are labelled by letters

ou can enter tet, numbers, and formulas into the spreadsheet cells

Performing Basic athematical Tas(s in a Spreadsheet

#n addition to storing and manipulating data, a spreadsheet program such as 8cel H9* allo$syou to perform various mathematical tasks on our data =uickly and accurately. The spreadsheet

program provides functions that perform calculations on the cells of the spreadsheet. >or

eample, you could add together all of your household epenses to reach a total, or use theaverage function to calculate the average of your grades.

Performing Basic athematical Tas(s in a Spreadsheet +eview. Select a range of cells.H. Calculate a cell%s value by using a function.

*. Copy a function from one cell to another.

Inserting Charts

8cel H9* provides a variety of charts. The follo$ing demonstration $ill sho$ you the basic

steps to inserting and editing a chart in a spreadsheet.

#ow to Print Spreadsheet ,ata8cel H9* provides many options for printing your spreadsheets. ou can choose to print $itheither landscape or portrait orientation. ou can also have 8cel fit all of the data on one page.

)et%s look as some of the $ays you can print spreadsheets in 8cel H9*.

#ow to Print Spreadsheet ,ata +eview

-rint settings are available in the backstage vie$ by clicking on the >ile tab

ou can specify specific pages or even data selections to print


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ou can use the custom scaling options to make your data fit different page si"es

Introduction to Presentation Programs

-o$er-oint H9* is 1icrosoft%s presentation program. -o$er-oint allo$s you to create

presentations for: 0usiness 1eetings

)esson -lans

-ublic Speeches

And more

Introduction to Presentation Programs

-o$er-oint H9* helps you inform and influence your audience $ith visual presentations.

-resentations consist of slides that can contain tet, images, animation, and video. -o$er-oint

presentations can be displayed digitally as a slide sho$ or printed for distribution.

Creating a Presentation

-o$er-oint H9* provides you $ith tools to =uickly and easily give your presentations aprofessional look. ou can apply a theme to your slides for a consistent look and style. ou can

use transitions to add movement and animation to your slides. -o$er-oint allo$s you to previe$

your presentation so you can test all of your edits.

Creating a Presentation +eview

ou can directly add tet to your slides by clicking in the tet areas

-o$er-oint H9* provides a number of predesigned slide layouts you can use

ou can use styles to easily change your entire presentation and give it a consistent look

-dding .raphics and ultimedia

1ost presentations are designed to sho$ the audience some content. 1any times the best $ay to

epress the content is $ith images, tables and charts. -o$er -oint H9* supports content fromother !ffice H9* products. The content can be pasted from other !ffice H9* products or built

directly $ithin -o$er -oint H9*. )et%s look at some of the $ays $e can improve the content of

a presentation.

-dd .raphics and ultimedia +eview

The #nsert tab on the ribbon is $here you $ill find the groups and commands to addimages, illustrations and other multimedia

ou can easily build tables or charts to use in your slide presentations

SmartArt provides prebuilt graphics that can enhance your slides

#ow to Print a Presentation


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-o$er-oint H9* provides many options for printing spreadsheets, for instance you can ad7ust

ho$ many slides appear on a pritned page. ou can include your slide notes on printed handouts.

)et%s look as some of the $ays you can print presentations $ith -o$er-oint.

Introduction to ,ata"ase Programs

Access H9* is 1icrosoft&s database program. This speciali"ed program allo$s you to create adatabase for:

olding Customer #nformation

Tracking 8mployee ours

(ecording >inancial Transactions

And 1ore

%n this lesson! you will learn about the basic tasks that you can perform with 0ccess.&ou will learn how to create and use a database and how to generate reports.

Overview of ,ata"ases0usinesses generate a lot of data, customer names, sales numbers, inventory to name a fe$. This

data is usually stored in several different tables and$hen someone $ants to verify your account

they check the data in the database.

Access H9* allo$s you to build tables, fill them $ith data, and then make use of the data $ith

reports and =ueries

Creating a ,ata"ase

Databases contains several tables. A table needs a description of the data before data can beentered. >or any column $e must specify if the data $ill be tet, a number, a date or something

more sophisticated. 0y specifying the data type $e can insure the data is valid $hen it is add tothe table. )et%s look at ho$ $e added a table to a database


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