LISBURN & CASTLEREAGH CITY COUNCIL Island Civic Centre 18 ... · Ulster District Council, Newry, Mourne and Down District Council – Full Fibre Northern Ireland (FFNI) Consortium

LISBURN & CASTLEREAGH CITY COUNCIL

Island Civic Centre The Island

Lisburn BT27 4RL

18 July, 2019

TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council

The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 23 July, 2019 at 7.00 pm for the transaction of the business on the undernoted Agenda.

You are requested to attend.

Food will be available in Lighters Restaurant from 5.30 pm.

DAVID BURNS Chief Executive Lisburn & Castlereagh City Council

AGENDA

1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR (copy attached) 2 APOLOGIES 3 DECLARATION OF MEMBERS’ INTERESTS;

(i) Conflict of interest on any matter before the meeting (Members to confirm the specific item)

(ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

4 COUNCIL MINUTES - Special Meeting of Council held on 24 June, 2019

Meeting of Council held on 25 June, 2019

5 MATTERS ARISING

6 DEPUTATIONS

7 BUSINESS REQUIRED BY STATUTE (i) Signing of Legal Documents

• Lisburn and Castlereagh City Council and Northern Ireland Electricity

Networks Limited of 120 Malone Road, Belfast – Lease in respect of substation site at Rosneath Gardens, Dundonald.

• Lisburn and Castlereagh City Council and Irish Waste Services Limited of 94-96 Hillsborough Road, Carryduff, BT8 8HT – Contract for the recycling and recovery of residual waste from council household recycling centres/civic amenity sites

• Antrim and Newtownabbey Borough Council of Mossley Mill,

Newtownabbey, BT36 5QA, Lisburn and Castlereagh City Council and Mid and East Antrim Borough Council of 1-29 Bridge Street, Ballymena, BT43 5EJ – Project Collaboration Agreement in respect of the Small Business Procurement Programme.

• Lisburn and Castlereagh City Council and William Smith, Thomas Jackson

and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Lease in respect of a multi-use games area, car park and changing facility at the Tolerton Sports Zone, Willow Gardens, Dunmurry, Belfast, BT17 9QJ.

• Lisburn and Castlereagh City Council and William Smith, Thomas Jackson

and Jayne Huddleston (trustees of Seymour Hill and Conway Residents

Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Service Level Agreement.

• Antrim and Newtownabbey Borough Council, Ards and North Down

Borough Council, Armagh City, Banbridge and Craigavon Borough Council, Causeway Coast and Glens Borough Council, Derry City and Strabane District Council, Fermanagh and Omagh District Council, Lisburn and Castlereagh City Council, Mid East Antrim Borough Council, Mid Ulster District Council, Newry, Mourne and Down District Council – Full Fibre Northern Ireland (FFNI) Consortium Agreement.

• Lisburn and Castlereagh City Council and Greentown Traffic Management

Limited of 65a Marble Arch Road, Florencecourt, Enniskillen, County Fermanagh, BT92 1DE – Contract for the design, installation and removal of temporary traffic management.

• Lisburn and Castlereagh City Council and Johnston Gilpin and Company

Limited of 7b Lisnoe Road, Lisburn, BT27 5LT – Contract for the supply and delivery of 4 x agricultural tractors.

• Lisburn and Castlereagh City Council and Legend Club Management

Systems (UK) Limited of Block A, Clifton Park, Clifton Park Avenue, York, YO30 5PB – Agreement relating to Leisure Management System.

• Lisburn and Castlereagh City Council and McAvoy Construction (NI)

Limited of Kiln Lane, Lurgan Road, Banbridge, County Down, BT32 4PA – Construction Contract in relation to Ballybeen Sports Hub.

8 ADOPTION OF MINUTES OF COMMITTEES Planning Committee (For Noting) 17 June, 2019

9 REPORT FROM CHIEF EXECUTIVE

Items for Decision

1 Moira Speciality Food Fair – 17th and 18th August 2 Appointment of Independent Members to PCSPs 3 Notice of Motion – Diversity 4 5

Lough Moss Leisure Centre Sewer Repair Delegated Authority – Annual Financial Statements 2018/2019

10 REPORTS OF MEMBERS ON BOARDS (None)

11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)

12 NOTICE OF MOTION

No. 1 On the subject of a cross-party Brexit working group in the name of Councillor S Eastwood (copy attached).

13 ANY OTHER BUSINESS

Page 1

Engagements undertaken by The Right Worshipful the Mayor, Councillor Alan Givan:

Monday 7th June Reception for a delegation of Chinese Teachers from Hunan

Industry Polytechnic.

Tuesday 18th June Morning coffee with Rev Bryan Follis from Hillsborough Parish Church along with a Bishop visiting from Egypt. “Celebration of Honouring Israel at 71” in the Great Hall , Parliament Buildings, Stormont.

Wednesday 19th June Attendance at Laganview Enterprise Centre Annual General Meeting. Wreath laying ceremony to remember the six soldiers killed whilst participating in the Lisburn Half Marathon and Fun Run in 1988. Lisburn half Marathon, 10K and Fun Run.

Thursday 20th June

Official opening of the newly renovated Smyth Patterson store. Photo shoot for the launch of Park Life. William Keown Trust Annual Awards. Presentation of the Queen’s Award for Voluntary Service to the Ulster New Zealand Trust at Ballance House.

Friday 21st June Launch of the Erasmus & Age Friendly Economy Event at Lisburn Enterprise Organisation. Unfurling of the the flag for Armed Forces Day followed by a performance by the Band of the Royal Marines. Drumbeg Parish Church Prayer weekend themed around Community Focus. Glenavy Community Partnership Civic Week and Fancy Dress Parade in Glenavy.

Saturday 22nd June

Armed Forces Day Event at the Irish Linen Centre and Wallace Park, Lisburn.

Sunday 23rd June Regimental Association of 1st & 9th (Co.Antrim) Battalion Ulster Defence Regimental Annual Parade and Service at St. Saviours Church, Connor.

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Engagements undertaken by The Deputy Mayor, Councillor Johnny McCarthy:

Monday 24th June Photo call for the launch of the Ulster Grand Prix at Dundrod. Photo call to mark the opening of Colby Play Park, Cairnshill, Castlereagh Photo call to mark the opening of Moat Park Playground, Castlereagh Photo call for the official opening of the new bridge at Dundonald International Ice Bowl. and Comber Greenway.

Tuesday 25th June Photo call with Firmus Energy to launch a £1.2m Home Comfort Fund to tackle fuel poverty in partnership with the Energy Saving Trust.

Wednesday 26th June Home-Start Annual General Meeting.

Thursday 27th June

Briefing with Superintendent David Beck on recent incidents in Lisburn. Battle of the Somme Commemoration Parade and wreath laying ceremony in Moira.

Friday 28th June to Tuesday 2nd July

Somme Pilgrimage with Council delegation.

Wednesday 3rd July

Mayor to visit Autism NI Lisburn Branch Summer Scheme at Trinity Methodist Church. Reception for Mr Richard Yarr to mark his achievements in the field of classical music.

Friday 5th July Hillsborough Castle Food Fayre. Afternoon Tea with Knockmore Ladies Group.

Tuesday 16th July Photo shoot to launch Lisburn City Old Vehicle Club classic car and motorcycle parade. Visit to the Children’s Art Festival in the Island Arts Centre.

Tuesday 18th June Food and Drink Event at The Still House, Moira

Thursday 20th June Launch of the Ulster in Bloom Competition at the Royal Court Hotel, Portrush.

Page 3

Tuesday 25h June Presentation of Awards to Ireland’s Best Kept Towns at Farmleigh House, Phoenix Park, Dublin.

Saturday 29th June

Photo shoot with Northern Ireland Netball Quads at Lisburn Racquets Club.

Monday 1st July

Wreath Laying Ceremony to mark the Battle of the Somme at the War Memorial Lisburn.

Saturday 6th July

Official Opening of Lannister Farm Ltd, 20 Creevy Road, Lisburn.

Sunday 14th July National Day of Commemoration Ceremony in the National Museum of Ireland, Collins Barracks, Dublin 7.

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Minutes of the Special Meeting of the Council held in the Island Civic Centre, The Island, Lisburn, on 24 June 2019 at 6.05 pm PRESENT:

The Right Worshipful the Mayor Councillor A Givan Deputy Mayor Councillor J McCarthy Aldermen, A G Ewart MBE, S Martin, J Tinsley Councillors, N Anderson, R T Beckett, R Carlin, S Eastwood, A P Ewing, O Gawith, A Gowan, M Gregg, M Guy, D Honeyford, S Hughes, S Lee, G McCleave, C McCready, A McIntrye, R McLernon, U Mackin, Jenny Palmer, John Palmer, S Skillen, A Swan, N Trimble

ATTENDANCE Lisburn & Castlereagh City Council Chief Executive Members Services Officer Attendance Clerk Department for Infrastructure Kevin Monaghan – Divisional Roads Manager Gabriel Doherty – Section Engineer Graeme Salmon – Senior Engineer Traffic

Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present and thanked Members for their attendance, and also asked that all mobile phones be switched off or put on silent mode for the duration of the meeting. The Chief Executive outlined the evacuation procedures in the case of an emergency.

1. Purpose of Meeting

The special meeting of Council had been convened in order to receive the Spring Report 2019 from the Department for Infrastructure, Roads (Eastern Division).

2. Apologies Apologies for non-attendance at the special meeting were accepted and recorded on behalf of Alderman D Drysdale, Alderman J Dillon, Alderman A Grehan, Alderman J Baird, Councillor H Legge, Councillor J Gallen, Councillor T Mitchell, Councillor J Craig, Alderman S P Porter, and Alderman T Morrow.

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3. Declarations of Interest

The Right Worshipful the Mayor, Councillor A Givan, invited Members to declare any interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting. There were no Declarations of Interest.

4. Department for Infrastructure, Roads (Eastern Division) – Spring Report 2019

The Right Worshipful the Mayor, Councillor A Givan, extended a welcome to representatives of Department for Infrastructure, Roads (Eastern Division), Mr Kevin Monaghan (Divisional Roads Manager), Mr Gabriel Doherty (Section Engineer) and Mr Graeme Salmon (Senior Engineer Traffic) who were in attendance to present the Spring Report 2019 a copy of which had been provided to Members in advance of the meeting. Mr Monaghan thanked the Council for the opportunity to address the meeting and advised members of the constraints of his budget again this year. He stated that he was pleased to report that a wide program had been completed during the previous year in spite of similar constraints. He then proceeded to work through the Spring Report as circulated to Members highlighting the salient points. (Councillor M Guy and Councillor N Anderson arrived at 6.12 pm). Some questions had been forwarded to the Department for Infrastructure Officials (Roads) in advance of the meeting and a written response had subsequently been received and circulated to Members. There were some questions arising from the written answers to questions and these were responded to at the meeting by Departmental Officials who undertook to take action regarding some of the queries and this has been highlighted in the summary below:

• Clarification sought on the status of Crossan Crossroads, Cargycreevy Road, Lisnastrean, Ballymacbrennan and the Old Ballynahinch Road (U Mackin).

• Crossing issues at Glenavy (D Honeyford) (DfI Officials undertook to look again at the crossing at Ballinderry Lower)

• Request for footpath provision from Edenturcher Road to Chapel Road in Glenavy for the Primary School (D Honeyford) (DfI Officials undertook to consider this request)

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• Funding options for residents of un-adopted roads in the Carryduff area to have their road adopted and were there deadlines in place for such applications (R Carlin).

Mr Monaghan drew attention to the issues raised in respect of un-adopted roads which he considered could be assisted by the Planning Authority. The Right Worshipful the Mayor, Councillor A Givan advised that the Chief Executive would draw this issue to the attention of the Council’s Head of Planning and Capital Development.

• Clarification sought re footpaths in the Muskett area of Carryduff (R Carlin). • Clarification on the status of the crash barrier at Bracken Hill and traffic light

sequencing on Knockbracken / Saintfield Road (M Guy). (DfI Officials offered to arrange a site meeting to have a look at the traffic light sequencing referred to above).

• Traffic light sequencing at the school close to Stepping Stones (T Beckett).

(DfI Officials undertook to have this considered again) (During the above discussion Councillor A McIntyre left the meeting at 6.36 pm returning at 6.39 pm, Alderman S Martin arrived at 18.29 pm and Councillor S Skillen arrived at 6.40 pm).

At this juncture, Department for Infrastructure Officials responded to the following general issues as they were brought to their attention by members. Any actions to be undertaken by Department for Infrastructure officials have been highlighted :

• The poor state of repair of the Hawe Road (A Ewing and A Gowan). (DfI Officials undertook to have this inspected)

• The possibility of the re-instatement of a surgery with officials in advance of future Special Council meetings (T Beckett). (DfI Officials responded that they would take guidance from the Council in respect of this)

• The optimum starting point for the 40 mph limit on Blaris Road (John Palmer). (DfI Officials undertook to forward a plan in respect of this).

• Grass cutting request at the Ballygowan Road fly-over (John Palmer). (DfI Officials undertook to have this inspected).

• Kensington Road and Ballynahinch Road both in bad state of repair (C McCready).

• Road crossing issues in Moira (C McCready).

• Issues at the crossroads at Redhill (C McCready). (DfI Officials undertook to have this inspected)

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• Speed limit issues at Pantridge Link in Hillsborough (A Ewart) (DfI Officials undertook to have this inspected)

• Speed limit/traffic calming measures required at Park Street Hillsborough (A Ewart). (DfI Officials undertook to research this issue and issue a response).

• An update on the implementation of weight restrictions in Hillsborough was provided (A Ewart).

• Congestion in Dundonald which has got worse since the introduction of the

Glider (Skillen).S • Traffic lights required at Coopers Mill/Old Mill junction (S Scott).

• Concerns raised by residents at the manner in which contractors were

driving quads whilst carrying out weed spraying work in the Ballymacash area (Jenny Palmer). (DfI Officials undertook to highlight concerns to the contractor).

• Pot-holes at Tullynacross Road (Jenny Palmer). (DfI Officials undertook to have this inspected).

• Assurance sought that planned work on Thorndale Road North will proceed The Deputy Mayor, Councillor J McCarthy). (DfI Officials undertook to follow this up).

• Footpath at Carnreagh on opposite side of junction (A Swan).

• Hedge cutting issues on Hillhall/Ballylesson Road (A Swan).

• Grass cutting request on Tullyard Road (A Swan). (DfI Officials undertook to follow up this request).

• Speed limit issues at Rowandale (O Gawith).

• Street lighting at Moira Station (O Gawith and C McCready).

• Drainage at Station Road / Hillsborough Road, Moira (O Gawith). (DfI Officials undertook to respond to this request)

• Faded road markings on T-junction at Deramore Avenue (O Gawith) (DfI Officials undertook to respond to this request)

• Issue for a resident of Johnston Park in respect of the footbridge (D Honeyford). (DfI Officials advised that a meeting had taken place to address this).

• Review of Speed limit at Millmount (M Gregg).

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• Reluctance to renew traffic surveys in Dundonald since introduction of Glider (M Gregg). (DfI Officials undertook to raise this with the relevant team).

• Issues at Old Dundonald Road/ Grahamsbridge Road, Comber Road

junction (M Gregg). • Speeding issues in Annahilt (A Gowan).

(DfI Officials undertook to have this considered) • Timescale for works in Cargycreevy (A Gowan).

• Footpath issues in Annahilt (A Gowan).

(DfI Officials undertook to research this and respond).

• Traffic calming measures required at Baptist Church junction on the Hillsborough Road, Carryduff (S Eastwood) (DfI Officials undertook to research and respond).

• Plans to upgrade road infrastructure in light of development on the Mealough Road (S Eastwood).

• Moira Traffic issues and the need for a by-pass (C McCready).

• Criteria required to initiate speed limits (O Gawith).

• Update on Sprucefield Road / Harry’s Road junction (John Palmer).

• No crossing points on Saintfield Road Carryduff from Mealough Road to the Spar (S Lee) (DfI Officials undertook to investigate this).

• Interim plans for the right turn at the Mealough Road (N Anderson). (DfI Officials undertook to consider whether signage may assist).

(During the above discussion Councillor N Trimble left the meeting at 7.02 pm, Alderman J Tinsley left the meeting at 7.12 pm returning at 7.13 pm, Councillor A Ewing left the meeting at 7.22 pm returning at 7.27 pm, Councillor S Eastwood arrived at 7.24 pm, Alderman S Martin left the meeting at 7.37 pm and Alderman J Tinsley left the meeting at 7.40 pm.) At the conclusion of the session the Right Worshipful the Mayor, Councillor A Givan thanked representatives of the Department for Infrastructure for their contribution and they then left the meeting at 7.50 pm and at that point the meeting was terminated.

Mayor/Chairman

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Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 25 June, 2019 at 7:00 pm PRESENT:

The Right Worshipful the Mayor Councillor A Givan Deputy Mayor Councillor J McCarthy Aldermen A G Ewart MBE, M Henderson MBE, S Martin, T Morrow, S P Porter, and J Tinsley Councillors N Anderson, R T Beckett, R Carlin, D J Craig, S Eastwood, A P Ewing, O Gawith, A Gowan, M Gregg, M Guy, D Honeyford, S Hughes, J Laverty, S Lee, H Legge, G McCleave, C McCready, A McIntyre, R McLernon, U Mackin, Jenny Palmer, John Palmer, S Skillen, A Swan and N Trimble.

IN ATTENDANCE:

Lisburn & Castlereagh City Council Chief Executive Director of Service Transformation Director of Environmental Services Director of Leisure & Community Wellbeing Head of Service MCU (Mrs C Bethel) Member Services Officer Attendance Clerk

Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present to the meeting, including those members of the public seated in the Public Gallery. The Right Worshipful the Mayor, Councillor A Givan, welcomed the new Councillors who were in attendance at their first full meeting of Council following the Local Government Elections. The Right Worshipful the Mayor also wished to put on record that there were a number of Members no longer on the Council due to either not being re-elected or retirement and as a result a wealth of experience had been lost. The Right Worshipful the Mayor wished these former Members well in their future and stated that their wisdom and their contribution will be missed on the Council. The Right Worshipful the Mayor reminded everyone to put their mobile phones on silent mode or turned off for the duration of the meeting. The Chief Executive outlined the evacuation procedures in the case of an emergency.

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1. Business of The Right Worshipful the Mayor The Right Worshipful the Mayor, on behalf of the Council, expressed condolence to the following members of staff who had been bereaved in recent weeks:

- Ms Sue Logan, Human Resources, Support Services Department, on the death of her sister

- Mr Billy Torrens, Parks and Opens Spaces, Leisure and Community

Wellbeing Department on the death of his father

- Mrs Ruth Patterson, Central Support, Support Services Department, on the death of her mother

- Ms Heather Bulfin, Island Arts Centre, Leisure and Community Wellbeing

Department on the death of her father

The Right Worshipful the Mayor also expressed sympathy to the family of the late Mr Richard O’Rawe, Consultant – Mr O’Rawe having played an important role in facilitating a number of Council Away Days during the previous Council term.

The Right Worshipful the Mayor also wished to express good wishes from the Council to two Members who had undergone surgery recently; namely, Alderman W J Dillon and Councillor J Gallen. The Mayor advised that Alderman Dillon was recovering in the High Dependency Unit following major surgery and asked Members to keep these Members in their thoughts and prayers at this time.

1.1 Prayers

The Right Worshipful the Mayor, Councillor A Givan, welcomed to the meeting Pastor Geoffrey Ward, Lisburn Baptist Church. Pastor Ward having thanked the Mayor for the opportunity to be the Mayoral Chaplain which he said was an honour and privilege. Pastor Ward of gave an address and said a prayer, during which he remembered the bereaved families referred to by the Mayor.

The Right Worshipful the Mayor, Councillor A Givan, thanked Pastor Ward for his attendance and he left the meeting.

1.2 Mayor’s Engagements

The Council noted a number of engagements attended by The Right Worshipful the Mayor, Councillor A Givan, since his election to the Office of Mayor.

The Right Worshipful the Mayor expressed thanks and appreciation to the Deputy Mayor for having deputised for him on a number of occasions during the month. The Right Worshipful the Mayor mentioned in particular the Armed Forces Day event which had taken place in Lisburn the previous Saturday, 22 June 2016 which he stated was a terrific event at which he had had the privilege of taking the salute with the Lord Lieutenant and General Capps in front of the Irish Linen Centre/Lisburn Museum on Saturday morning. The main activities of the day

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1.2 Mayor’s Engagements (Cont’d) included live performances, military displays and a beating retreat ceremony had taken place in Wallace Park and had been attended by over 16,000 people. The Right Worshipful the Mayor stated that the event was a huge success and expressed sincere thanks and appreciation to all the Officers and staff across all the Council Departments who had been involved in any way either beforehand, during the event and after the event. The Mayor mentioned in particular the efforts of the Head of Service (Parks and Amenities) who had overseen the organisation of the event. Councillor M Gregg having referred to the Community Food Connections Event at Tesco, Bentrim Street, Lisburn on Saturday 1 June 2019 wished to convey the thanks of Dundonald Food Bank for opportunity to be involved in this event and to have spent the day with The Right Worshipful the Mayor.

2. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen J Baird and W J Dillon MBE, D Drysdale and A Grehan, Councillors S Carson, J Gallen and T Mitchell.

3. Declarations of Interest There were no Declarations of Interest declared at the meeting. 4. Council Minutes

4.1 Council Meeting held on 16 April 2019 It was proposed by Councillor S Skillen, seconded by Alderman M Henderson, and agreed that the minutes of the meeting of Council held on 1 April 2019 be confirmed and signed. 4.2 Annual Meeting of Council held on 24 May 2019 It was proposed by Councillor D J Craig, seconded by Alderman A G Ewart, and agreed that the minutes of the Annual Meeting of Council held on 24 May 2019 be confirmed and signed.

5. Matters Arising 5.1 Council Meeting held on 16 April 2019

There were no matters arising from the minutes of the Council Meeting held on 16 April 2019.

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5.2 Annual Meeting of Council held on 24 May 2019 Page 297 Item 8 Election of Members to Positions of Responsibility and Non Positions of Responsibility – Outside Bodies Alderman M Henderson stated that it was normal practice to include a caveat in the minutes of the Annual Meeting of Council in relation to Council appointments to outside bodies which would state that those Members appointed to outside bodies had Council approval to attend meetings of those bodies, for example; NAC and NILGA, and that there was no requirement to report their attendance to Council. However on occasions when there were other meetings or events by these bodies to which other Members of Council were invited to attend – only on such occasions would the matter be required to be reported back to the Council or relevant Committee for Member approval.

Page 302 Item 10.6 Membership of Corporate Services Committee

It was noted that Councillor J Gallen had been appointed to the Corporate Services Committee as the SDLP representative in place of Councillor J McCarthy who being Deputy Mayor was an ex-officio member of all standing committees.

6. Deputations There were no deputations to be received at the meeting. 7. Business Required by Statute

(i) Signing of Legal Documents On a proposal by Alderman J Tinsley, seconded by Alderman M Henderson, it was agreed that the following legal documents be signed at the meeting: • Lisburn and Castlereagh City Council and Rocklyn Engineering Limited of 14

Ballyclough Road, Lisburn, BT28 3UY – Contract for the supply, delivery and erection of an air supported structure at Wallace Park, Lisburn.

• Belfast City Council of City Hall, Belfast, BT1 5GS to Lisburn and

Castlereagh City Council – Licence Agreement for the construction of a pedestrian bridge at Old Dundonald Road, Dundonald.

• Lisburn and Castlereagh City Council and Perfect Circle JV Limited of

Halford Hours, Charles Street, Leicester, LE1 1HA – Delivery Agreement Part A for the provision of Construction Consultancy Services, Hillsborough Forest Park Development.

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8. Adoption of Minutes of Committees It was agreed that the minutes and recommendations of the undernoted meetings be adopted, subject to any changes recorded below: Leisure and Community Development Committee 4 June 2019 Proposed by Alderman J Tinsley Seconded by Councillor H Legge Adopted subject to Item 3.1 Page 306 re Appointment to NI Museums Council being withdrawn and referred to the Corporate Services Committee in light of new information having come forward in this regard. Matters Arising Item 3.1 Page 307 Appointment to Lough Neagh Partnership Councillor John Palmer referred to the decision of the Leisure and Community Development Committee to defer the nomination to the Lough Neagh Partnership pending a report being brought to the relevant Council Committee in relation to Elected Members being appointed through Council to serve as Directors or on limited companies. Councillor Palmer also referred to the minutes of the Development Committee of 5 June 2019 which confirmed that a nomination from that Committee had been made to the Lough Neagh Partnership. Alderman A G Ewart, Chairman of the Development Committee, advised that as the Council’s appointment to the Lough Neagh Partnership was a Director role, the nomination should have been deferred pending a report being brought to the relevant Committee and accordingly Development Committee should not have made the appointment. The Chief Executive stated that the above matter would be included as part of the legal advice being sought in relation to Council nominations to outside bodies which involved roles of director on limited companies and would be considered by the relevant Committee in due course. At this point Alderman M Henderson sought clarification in regard to the matter of outside body representation being made at the various Committees and not by the individual Party Nominating Officers bringing forward nominations to outside bodies which he stated was the practice in other Councils. The Chief Executive reaffirmed that the matter of outside body representation would require further work over the coming weeks and would liaise with Party Group Leaders in the first instance. Environmental Services Committee 5 June 2019 Proposed by Alderman T Morrow Seconded by Councillor M Gregg

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Development Committee 5 June 2019 Proposed by Alderman A G Ewart Seconded by Councillor D Honeyford Adopted subject to item 3.3.2.6 page 331 Nomination to Lough Neagh Partnership be withdrawn and referred to the Corporate Services Committee for consideration and appointment. Matters Arising Item 4.3 Page 343 Proposed Disposal of the Former Friends Meeting House, Stables, and Adjacent Land at Maghaberry Road, Maghaberry It was agreed that the above matter required to be discussed ‘In Committee’ due to containing information relating to the financial or business affairs of the organisation (including the Council holding that information). It was proposed by Councillor A P Ewing, seconded by Councillor N Anderson, and agreed that the above item be considered ‘in Committee,’ in the absence of press or members of the public. “In Committee” The members of the public seated in the public gallery left the meeting. It was agreed that as recommended by the Corporate Services Committee at its meeting held on 12 June 2019 the figure of £20,000 from the proceeds of sale to be ring fenced and put towards the installation of a pedestrian crossing within the village of Maghaberry, be revised to “a maximum of £25,000” and that this figure be revised in all documentation and progressed accordingly. It was proposed by Councillor S Skillen, seconded by Alderman S Martin, and agreed to come out of Committee and normal business was resumed. Resumption of Normal Business Item 3.3.2.6 Page 331 Nomination to Lough Neagh Partnership Further to previous discussion on the above it was noted that, in the interim, the existing Council nomination to the Lough Neagh Partnership, Councillor John Palmer, would be retained pending the ongoing review. Capital Projects Committee 11 June 2019 Proposed by Councillor R T Beckett Seconded by Councillor Jenny Palmer Development Committee 11 June 2019 Proposed by Alderman A G Ewart Seconded by Councillor D Honeyford

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Corporate Services Committee 12 June 2019 Proposed by Councillor R Carlin Seconded by Alderman S P Porter Governance & Audit Committee 13 June 2019 Proposed by Councillor S Eastwood Seconded by Alderman S Martin Planning Committee 1 April 2019

The minutes of the Planning Committee meeting of 1 April, 2019 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 1 April, 2019. It was proposed by Councillor D J Craig, seconded by Councillor A Swan, and agreed that their contents be noted.

Councillor D J Craig referred to a number of planning applications that had been called in recently by Members and emphasised the importance of sound planning reasons being available in support of an application being called in.

Councillor Craig reported that he had requested the Planning Officers to prepare a suitable training session for the Members of the Planning Committee on rational and planning reasons for turning over a planning application. Councillor Craig encouraged all Members on the Planning Committee to attend this training session, details of which would be confirmed in due course.

9. Report from Chief Executive

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below. Item for Noting 9.1 Consultation on Application for Petroleum Licence for the South Lough Neagh Basin The Council noted detail in regard to the above-mentioned public consultation by the Department for the Economy. The Council was one of a number of bodies, including other Councils within the application area, which had been consulted on this application by the Department, it being noted that any comments made by the Council would be reviewed as part of the consideration of the application together with all other consultation replies and other representations received. The Chief Executive drew Members’ attention to a number of websites which provided further detail regarding the legislation around the application for a petroleum licence: http://www.legislation.gov.uk/nisr/1987/196/contents/made and http://www.legislation.gov.uk/nisr/2010/169/regulation/2/made It was also noted that general information on Petroleum Licence applications and how DfE assesses applications, together with detailed information on this specific application, can be found on the DfE website https://www.economy-ni.gov.uk/articles/petroleum-licensing

http://www.legislation.gov.uk/nisr/1987/196/contents/made

http://www.legislation.gov.uk/nisr/2010/169/regulation/2/made

https://www.economy-ni.gov.uk/articles/petroleum-licensing

https://www.economy-ni.gov.uk/articles/petroleum-licensing

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9.1 Consultation on Application for Petroleum Licence for the South Lough Neagh Basin (Cont’d) A number of Members spoke with a view to opposing the above-mentioned licence application and having outlined the reasons for such opposition, namely: - adverse environmental impact and natural beauty of the Lough Neagh Basin

and surrounding countryside, including the Belfast Hills area - there was no shortage of oil across the world - the technique of bore holing could potentially involve the clearing of

substantial forestry - potential contamination of Lough Neagh - impact on air quality due to the number of trucks travelling to and from the site - there was a large community opposition - no Departmental minister in place to make a decision - the inconsistency with the UK Government’s policy on Net Zero Carbon

Emissions by 2050 - the huge cost of policing such initiatives - limited local employment opportunities as workers are brought in from other

areas - any contamination of water supply would affect 40%-50% of the greater

Belfast area

Alderman Tinsley stated that there was a need to protect the Council’s Planning Committee Members should a planning application come forward for such a project in the future and taking account of the Council having taken a corporate view on this matter. Alderman Tinsley requested guidance from the Director going forward. The Director advised that any planning application for abstraction of fossil fuel would require an environmental statement and it was the significance of that statement that would determine if the application should have regional significance. It was proposed by Councillor Jenny Palmer, seconded by Alderman S Martin and agreed unanimously, on a show of hands, that the Council provides a corporate view opposing the Petroleum Licence application for the South Lough Neagh Basin. 9.2 Every Body Active 2020 Strand 4: Outreach, Capacity Building and Small Grants 2019/2020: Letter of Offer from Sport NI The Council noted from the report circulated that the Everybody Active 2020 was a four-year investment programme funded by Sport NI running from 1 April 2016 – 31 March 2020. The Chief Executive reported that a Letter of Offer from Sport NI had been received confirming the award of a sum of £36,427.55 to the Council under the Programme in 2019/2020. This compared to £41,526.00 offered at the same stage through the Programme in 2018/2019.

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9.2 Every Body Active 2020 Strand 4: Outreach, Capacity Building and Small Grants 2019/2020: Letter of Offer from Sport NI (Cont’d) It was proposed by Councillor D J Craig, seconded by Councillor N Trimble, and agreed that the Letter of Offer from Sport NI in the sum indicated be accepted, and issued under the above Programme. 9.3 Amendment to Letter of Offer received from Invest NI to support Northern Ireland Business Start Programme The Council noted from the report circulated that the Northern Ireland Business Start Programme (NIBSUP) was a collaboration across all 11 Councils with LCCC the Lead Council. The Chief Executive reported that the Council had received an initial and agreed Letter of Offer from InvestNI on 21 February 2017 to support NIBSUP for 3.5 years ending 31 March 2021. A mid–Programme evaluation was now to be completed and Invest NI had agreed to support 80% of the costs associated with this, and a final Programme evaluation in 2021. The Chief Executive advised that in order that the Council progress a tender for the Procurement of this evaluation they required an amendment to the initial Letter Of Offer to demonstrate INI`s commitment to these amounts and can subsequently recover these costs via routine claims to INI. It was proposed by Alderman T Morrow, seconded by Councillor H Legge, and agreed that the Chief Executive accepts and signs the amended Letter of Offer on behalf of all 11 Councils collaborating on NIBSUP, a copy of which had been circulated to the Council.

10. Reports from Members on Boards 10.1 National Association of Councillors

Alderman M Henderson reminded those Members who had not yet returned their “Letter of Protest – Northern Ireland Local Government Code of Conduct for Councillors” to duly sign the letter and return to himself at their earliest convenience.

11. Reports on Decisions Subject to the Reconsideration Procedure There were no reports on decisions subject to the reconsideration procedure.

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12. Notice of Motion 12.1 Diversity Councillor A McIntyre A copy of the following Notice of Motion in the name of Councillor A McIntyre had been circulated to Members with the notice convening the meeting:

“That this Council acknowledges the positive contribution that diversity brings to our communities and accordingly affirms that all lesbian, gay, bisexual and trans people living, working or visiting our council area should be accepted and valued as equal citizens as part of a safe, welcoming and inclusive society. Council consequently requests that Officers bring back a report on how we can positively fulfil this pledge including via the lighting of the Civic Centre in rainbow colours to coincide with Pride Day each year on the first Saturday of August.”

Councillor A McIntyre read out his Notice of Motion to the meeting following which Councillor S Hughes seconded the Notice of Motion. It was agreed, on a show of hands, that the Notice of Motion on the subject of diversity be considered at the meeting. Councillor A McIntyre elaborated on his Notice of Motion during which he outlined a number of statistics and facts which depicted the lesbian, gay, bisexual and trans (LGBT) community as a community that continued to be disadvantaged on a daily basis. Councillor McIntyre outlined that these individuals were more likely to suffer from poor mental health, particularly those living in rural areas, and experience threats of violence, and also less likely to avail of services in their community. Councillor McIntyre having acknowledged the valuable work that the Council had undertaken to date in relation to projects supporting other disadvantaged groups across the Lisburn and Castlereagh City area, was of the opinion that there was a need for supporting projects by the Council for the LGBT community. The lighting up of the Council building would give the LGBT community visibility and help them feel safer in the community they live in. Councillor S Hughes, having seconded the Notice of Motion, stated that it was a privilege to be speaking in the Council Chamber for the first time in support of such an important Notice of Motion. Councillor Hughes elaborated further on a number of statistics which portrayed the difficulties experienced by the LGBT community. Councillor N Trimble and Alderman S Martin spoke in support of the Notice of Motion, as did Councillor R Carlin and Councillor S Lee.

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12.1 Diversity Councillor A McIntyre (Cont’d) Councillor N Anderson proposed an amendment to the Notice of Motion, as follows:

“That this Council acknowledges that Council has due regard for the need to promote equality of opportunity between persons of different religious beliefs, political opinion, racial group, age, gender, marital status or sexual orientation, persons with disability and persons without, persons with dependents and persons without. Council requests that Officers bring back a report in light of the above, on how we are fulfilling our obligations for all of our citizens.”

The amendment was seconded by Councillor D J Craig. At the request of Alderman J Tinsley it was agreed that a recorded vote be taken on the Notice of Motion as amended by Councillor N Anderson. On a vote being taken there were 13 votes in favour of the amendment and 20 votes against the amendment. The amendment “fell” and the voting being as follows: In Favour of the Amendment: Councillor N Anderson, Councillor A Gowan, Councillor D J Craig, Councillor S Skillen, Councillor J Laverty, Councillor U Mackin, Councillor C McCready, Alderman J Tinsley, Alderman A G Ewart, Alderman S P Porter, Councillor R T Beckett, Councillor A P Ewing, The Right Worshipful the Mayor, Councillor A Givan TOTAL: 13 Against the Amendment: Councillor M Guy, Councillor S Eastwood, Councillor O Gawith, Councillor M Gregg, Councillor A McIntyre, Alderman S Martin, Councillor D Honeyford, Alderman T Morrow, Councillor John Palmer, Councillor R McLernon, Councillor N Trimble, Alderman N Henderson, Councillor Jenny Palmer, Councillor S Hughes, Councillor H Legge, Councillor A Swan, Councillor G McCleave, Councillor R Carlin, Councillor S Lee and the Deputy Mayor, Councillor J McCarthy TOTAL: 20 In summing up Councillor A McIntyre responded to a number of comments raised during the discussion and thanked those Members who had supported his Notice of Motion. Councillor McIntyre requested that a recorded vote be taken on his Notice of Motion. The Notice of Motion, as proposed by Councillor A McIntyre, was put to the Meeting, the voting being 20 votes in favour and 13 votes against. The voting being as follows:

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12.1 Diversity Councillor A McIntyre (Cont’d) In Favour of the Substantive Motion: Councillor M Guy, Councillor S Eastwood, Councillor O Gawith, Councillor M Gregg, Councillor A McIntyre, Alderman S Martin, Councillor D Honeyford, Alderman T Morrow, Councillor John Palmer, Councillor R McLernon, Councillor N Trimble, Alderman N Henderson, Councillor Jenny Palmer, Councillor S Hughes, Councillor H Legge, Councillor A Swan, Councillor G McCleave, Councillor R Carlin, Councillor S Lee and the Deputy Mayor, Councillor J McCarthy TOTAL: 20 Against the Substantive Motion: Councillor N Anderson, Councillor A Gowan, Councillor D J Craig, Councillor S Skillen, Councillor J Laverty, Councillor U Mackin, Councillor C McCready, Alderman J Tinsley, Alderman A G Ewart, Alderman S P Porter, Councillor R T Beckett, Councillor A P Ewing, The Right Worshipful the Mayor, Councillor A Givan TOTAL: 13 The Notice of Motion as proposed by Councillor A McIntyre, seconded by Councillor S Hughes, having become the substantive motion, was declared “carried.” The Right Worshipful the Mayor, Councillor A Givan, thanked Members for the manner in which they had debated the Notice of Motion.

13. Confidential Business

The Right Worshipful the Mayor, Councillor A Givan, advised that the matter contained in the confidential report would be dealt with “In Committee” due to relating to the financial or business affairs of any particular person (including the Council holding that information). “In Committee” It was proposed by Councillor D J Craig, seconded by Councillor A P Ewing, and agreed that the confidential report be considered “in committee”, in the absence the press and members of the public being present. The members of the public seated in the public gallery left the meeting. Confidential Report by the Chief Executive It was agreed that the reports and recommendation of the Chief Executive be adopted, subject to any decisions recorded below.

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13.1 Scheme of Allowances – Positions of Responsibility Councillor S Skillen left the meeting during consideration of this matter at 8.28 pm and returned at 8.32 pm. Further to the discussion on the above matter at the meeting of the Corporate Services Committee on 12 June 2019 an updated report detailing four options had been furnished to the Council for further consideration.

It was proposed by Councillor N Trimble, seconded by Alderman S P Porter that Option 1, as outlined in the report circulated, be the preferred option. An amendment was proposed by Councillor O Gawith, seconded by Alderman T Morrow that Option 3, as outlined in the report circulated, be the preferred option. The amendment was put to the meeting and on a show of hands “fell,” there being 9 votes in favour and 24 votes against. The proposal by Councillor N Trimble, seconded by Alderman S P Porter, that Option 1 be the preferred option, having become the substantive motion, was put to the meeting and declared “carried” there being 23 votes in favour and one vote against. It was proposed by Alderman A G Ewart, seconded by Alderman T Morrow, and agreed to come out of committee and normal business was resumed. Resumption of Normal Business

14. Any Other Business 14.1 Local Talent Achievements Councillor R T Beckett Councillor R T Beckett paid tribute to the success of the following two local talented individuals from the Lisburn area.

• Ms Amy Montgomery who had first come to stardom at the age of 14 and having been invited to sing at a Mayoral function at La Mon House Hotel at that time. Councillor Beckett advised Members that Amy had continued with a successful singing career over the years and had secured a performance at the Glastonbury Festival this weekend.

• Vivian Campbell, lead guitarist for rock group Def Leppard, amongst

others, had recently been inducted into the Rock and Roll Hall of Fame in the United States. Councillor R T Beckett quoted from Brian May, lead guitarist with the rock band Queen, who had said recently that Vivian Campbell was “a world class guitarist.”

It was agreed that the talent and achievements of the above two individuals be noted and commended.

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14.2 Armed Forces Day - Saturday 22 June 2019 Councillor N Anderson Councillor N Anderson commended the Armed Forces Day event the previous Saturday which he stated was a fitting way to honour those members of the armed forces. Councillor Anderson conveyed thanks and appreciation to the Director of Leisure and Community Wellbeing, the Head of Service (Parks and Amenities) and all the staff involved in any way in ensuring the event was a success. 14.3 Recent Gun Attacks Alderman S P Porter Alderman S P Porter put on record the Council’s condemnation of the recent gun attacks in Lisburn during the past two weeks which had resulted in the loss of a life. Alderman Porter also wished to condemn the rise in drug activity in the City area and stated that this activity did not reflect our communities. Alderman S P Porter having commended the work of the Council’s Policing and Community Safety Partnership (PCSP) who were at the forefront of keeping Lisburn a safer City, encouraged Members to go to the PCSP meeting on Thursday of this week and convey this Council’s support to these issues. Councillor N Anderson spoke in support of the issues raised by Alderman S P Porter and added that the drugs issues were prevalent in Castlereagh area of the City also. Councillor N Trimble and Councillor A P Ewing also spoke in support of the issues raised and stressed the importance of the Council assisting the PSNI in any way possible. Councillor N Anderson left the meeting at 8.59 pm. Alderman S Martin thanked the PCSP Officer for his input with the meeting on Thursday which would bring together the Lisburn North and Lisburn South representatives and stated that this Council must ensure that addressing violence in the community remains the forefront of its business. Councillor D J Craig also spoke on the drug-related issues which he described as critical, and stated that as Council we should be not only working with the local PSNI Command teams but also the PSNI’s senior command team before the situation was totally out of control. Councillor D J Craig thanked Alderman S P Porter for having raised these important issues. In conclusion The Right Worshipful the Mayor, Councillor A Givan, thanked Members for their support to the opposing of the violence in our streets, stating that the Council had a duty of care to step forward and remain united in this important issue.

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Conclusion of the Meeting The Right Worshipful the Mayor thanked Members for their contributions during the meeting.

There being no further business for consideration, the meeting was terminated at 9.00 pm. Mayor

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Minutes of Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Monday 17 April 2019 at 12.30 pm

PRESENT:

Councillor J Craig (Chairman) Councillor O Gawith (Vice-Chairman) The Deputy Mayor, Councillor J McCarthy Councillors M Gregg. U Mackin, C McCready, John Palmer, A Swan

OTHER MEMBERS: IN ATTENDANCE:

Alderman J Tinsley Councillor S Carson Councillor S Skillen Councillor T Beckett Director of Service Transformation Head of Service – Planning and Capital development Principal Planning Officer (RH) Senior Planning Officers (MCO’N and RT) Committee Secretary Attendance Clerk

Cleaver Fulton & Rankin Karen Blair (Legal Advisor)

Commencement of Meeting The Chairman, Councillor J Craig, welcomed everyone to the meeting. Introductions were made by the Chairman and some Housekeeping and Evacuation announcements were made by the Director of Service Transformation. 1. Apologies

It was agreed that apologies be recorded on behalf of Alderman J Dillon, Alderman A Grehan and Alderman D Drysdale. It was proposed by The Chairman, Councillor J Craig, seconded by Councillor O Gawith and agreed by the Committee that a letter of support be sent on behalf of the Committee to Alderman J Dillon who was in hospital.

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2. Declarations of Interest

The Chairman, Councillor J Craig stated that, with reference to application LA05/2019/0113/F where the applicant was the Council, all Members had the same interest and therefore paragraph 6.6 of the Code of Conduct applied and it was not necessary for individual declarations of interest to be made. He then sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk. The following Declarations of Interest were made:

• The Deputy Mayor, Councillor J McCarthy declared an interest in LA05/2019/0113/F as he had previously expressed an opinion on this planning application.

• Councillor J Craig declared an interest in LA05/2019/0113/F as he had acted on behalf of constituents in respect of the application.

• Councillor U Mackin stated that he had been contacted by an agent in respect of LA05/2018/1163/O but that he had declined to express an opinion as he was a member of the Planning Committee, he wished this to be recorded.

• During the course of the meeting Councillor U Mackin declared an interest in items 2.2(a) and 2.2 (b) of the Head of Planning and Capital Development’s Report as he was a local resident.

• Councillor U Mackin declared an interest in LA05/2018/0436/O as he had been on the Planning Committee when decisions were with the Department and the Council was a Consultee and a previous application had been considered at this location.

3. Minutes

It was proposed by Councillor O Gawith, seconded by the Chairman, Councillor J Craig and agreed that the following Minutes be confirmed and signed.

• Minutes of the Meeting of Planning Committee held on 1 April 2019.

4. Report from the Director of Service Transformation

It was agreed that the reports and recommendations of the Director of Service Transformation be adopted, subject to any decisions recorded below. 4.1 Proposed Planning Committee Protocol After discussion it was proposed by the Deputy Mayor, Councillor J McCarthy, seconded by Councillor A Swan and agreed that members note the proposal to review the last revision of the Protocol for the Operation of the Planning Committee comprising:

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1. A workshop for Members of the Committee to consider options put forward by officers of the Planning unit.

2. A review of the options by the Committee’s legal advisors prior to any amended protocol coming back before the appropriate Committee for decision.

5. Report from the Head of Planning and Capital Development 5.1 Schedule of Applications:

The Chairman reminded Members that they needed to be present for the entire

item. If absent for any part of the discussion they would render themselves unable to vote on the application. The Legal Adviser highlighted paragraphs 46 - 48 of the Protocol for the Operation of the Lisburn & Castlereagh City Council Planning Committee which, she advised, needed to be borne in mind when determinations were being made.

The Chairman advised that there were a number of speakers in attendance

making representation on some of the applications and therefore the Schedule of Applications would be taken out of order to enable these applications to be taken first.

(1) LA05/2018/1163/O – Infilling of gap with two dwellings at Ballyregan Road –

(Called in)

The Senior Planning Officer (MCO’N) presented this application as outlined within the circulated report. The Committee received Mr Adam Larkin and Mr Gordon Clarke who wished to speak in opposition to the application highlighting the following:

• The Committee were reminded of their obligations. • PPS21 was not the area plan. • The site is in an area of high scenic value and the impact test needs to be

applied as well. • This is not a small gap site, it is a huge site. • Guidance on what is not a gap site states that local circumstances must

be taken into consideration. • This is a farmed agricultural field. • There are level changes which dispute the continuous frontage. • This is a highly visible location. • There are significant views. • Mitigation measures are inadequate and will not provide total integration. • This will be a prominent feature in the landscape. • This is a highly visible intensively farmed field which can be seen all

around so mitigation measures will not be effective. • The proposal will create continuous development, which is not there at the

moment. • He urged refusal.

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This was followed by a question and answer session which focused on the clarification of frontage sizes.

The Committee received Councillor S Skillen who wished to speak in opposition to the application highlighting the following:

• This was an extremely dangerous road made busier by the introduction of the Glider service as commuters use it to avoid the Upper Newtownards Road.

• She would welcome a site meeting at peak times so that traffic issues can be seen first hand.

• This development would spoil the landscape. • Development attracts further development. • The application should be refused.

This was followed by a question and answer session which focused on traffic issues, access issues and the nature of the bend in the road.

The Committee received Mr David Donaldson who wished to speak in support of the application highlighting the following:

• He welcomed the recommendation to approve. • Policy CTY8 allows for this development. • Frontage width is in keeping with neighbours. • Ministerial comments have been supportive. • BMAP is a draft plan and unlikely to ever be adopted. • Regarding comments made on Design Guide – the full paragraph if read

out to the meeting would actually support this application. • DFI Roads had been contacted twice and were supportive. • This development would improve on the status quo in terms of visibility on

the road. • There has been no information produced to support a site meeting. • He urged support.

This was followed by a question and answer session focusing on plot size, access and policy matters during which the Head of Planning and Capital Development clarified the current status of BMAP. There was also some discussion on consultation responses by the Department for Infrastructure (Roads) after which it was proposed by Councillor U Mackin, seconded by Councillor A Swan and agreed by a majority 8:0 that determination of this application be deferred, for a site visit.

(2) LA05/2016/1121/F - Proposed dwelling beside 24 Beechdene Park – (Called In); and

(3) LA05/2018/0960/F – Proposed dwelling on site adjacent to 44 Duncans Road

– (Called In)

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The Principal Planning Officer (RH) presented these applications as outlined within the circulated report explaining that whilst they would be presented together in one presentation, the Committee would need to vote on each application separately. The Committee received Councillor S Carson who wished to speak in opposition to the application highlighting the following:

• He outlined some background information on the area. • The safety barrier (fence) has always been there. • Various planning issues at the site over the years had caused confusion. • Approval has varied over time and access was previously via Duncan’s

Road. • Residents were not opposed to development which would enhance the

area. • Whether this is in harmony with the area is up for interpretation. • Planning Policy refers to respecting local character. • Creating Places refers to the building form of local character. • Concern of residents is that there is no retaining structure. • There has been a history of flooding in the area. • There is a need to retain landscaping as not doing so would impact on

visual amenity. • Creating Places requires a turning circle. • This is a substantially different application than previous ones due to

access changes. • He outlined landscaping issues. • He outlined an enforcement case previously at the location which had

opened up the safety barrier and advised that residents were concerned at this.

• He stated that objectors feel that different access arrangements and a more sympathetic proposal were required.

This was followed by a question and answer session which focused on the turning circle and the matters which led up to the removal of the safety barrier. The Committee received Ms Johann Muldoon who wished to speak in support of the application highlighting the following:

• She outlined how this development met policy requirements. • The scheme would ensure that no adverse impact was made on

neighbours. • The applicant has gone above and beyond previous applications to create

a positive scheme. • The applicant wants to alleviate concerns. • Surface water run-off is not material. • There is a turning circle. • Issues raised have been addressed and improved upon. • She urged approval.

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This was followed by a question and answer session which focused on access arrangements, parking arrangements, flooding, enforcement action at the site in the past and the response to consultation by the Department of Infrastructure (Roads).

Clarification was sought on the reasons why Enforcement Action had been taken at the site in the past with the Committee being advised that this had been instigated in connection with the movement of land. Members questioned the Planning Officer on references which had been made to flooding in the area and were advised that the NI Floodline map indicated surface water flooding and that this was associated with drainage capacity. They were advised that it was normal practice for a development of 10 units or more to submit a drainage assessment but this application was for 2 units only and therefore this would not be a requirement. During the discussion the Committee sought clarification on the land ownership issue and the amenity space requirements of Creating Places which were responded to by the Head of Planning and

Determination of LA05/2016/1121/F

The Committee debated the application questioning whether or not the requirements of the Department for Infrastructure (Roads) had been met in respect of the turning circle and the fact that there had been a requirement to be able to enter and leave in a forward gear. The reasons for the change of access to Beechdene Park was also discussed and its merits debated.

At the culmination of the above discussion and ensuing debate, the decision was put to a vote and by a majority of 3:5 with 0 abstentions, it was agreed that the recommendation of the Planning Officer would not be upheld.

The Chairman stated that the Professional Officer's recommendation to approve planning permission had fallen and that a new motion was now under consideration.

‘In Committee’

It was proposed by Councillor U Mackin, seconded by Councillor A Swan and agreed to go into Committee to receive Legal Advice. Legal advice was received and noted. Resumption of Normal Business

It was proposed by Councillor O Gawith seconded by Councillor M Gregg

and agreed to come out of Committee and normal business was resumed. At this juncture and after consideration of the legal advice received, it was proposed by Councillor U Mackin, seconded by the Deputy Mayor, Councillor J McCarthy and agreed that the Committee rescind the decision taken earlier in the meeting not to support the approval of Planning Application LA05/2016/1121/F.

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It was then proposed by Councillor U Mackin, seconded by the Deputy Mayor, Councillor J McCarthy and agreed to defer the determination of Planning Application LA05/2016/1121/F, under paragraph 55 of the Protocol for the Operation of the Planning Committee, to receive further information from the Department for Infrastructure (Roads) on the access to the site from Beechdene Park. They should be invited to attend a future Committee meeting at which this application is to be further considered. Determination of LA05/2018/0960/F It was proposed by Councillor U Mackin, seconded by Councillor O Gawith and agreed to defer the determination of Planning Application LA05/2016/0960/F, under paragraph 55 of the Protocol for the Operation of the Planning Committee, pending receipt of further information from the Department for Infrastructure (Roads) on the access to the site from Beechdene Park who should also be invited to attend the next Committee meeting at which this application is to be considered.

(4) LA05/2019/0113/F - Replacement boundary fencing to Queensway Road at Bells Lane Allotment Gardens – (Mandatory)

The Chairman, Councillor J Craig and the Deputy Mayor, Councillor J McCarthy left the meeting at 3.15 pm having both declared an interest in the following application. The position of Chairman was taken by the Vice-Chairman, Councillor O Gawith. The Senior Planning Officer (RT) presented this application as outlined within the circulated report. The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 6:0 with 0 abstentions to approve the application as outlined in the Officer’s report and subject to the conditions stated therein. Adjournment of Meeting The Chairman, Councillor O Gawith declared the meeting adjourned at 3.28 pm Resumption of Meeting The Chairman, Councillor J Craig, who had returned to the position of Chairman, declared the meeting resumed at 3.46 pm

(5) LA05/2018/0909/F – Proposed Agricultural Building at Grove Road – (Called In)

The Senior Planning Officer (MCO’N) presented this application as outlined within the circulated report.

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The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 8:0 with 0 abstentions to refuse the application for the reasons as outlined in the Officer’s report.

(6) LA05/2018/0436/O – Proposed farm dwelling at Rafferty’s Hill – (Called In)

Councillor U Mackin left the meeting at 3.56pm having declared an interest in this application. The Senior Planning Officer (RT) presented this application as outlined within the circulated report. The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 7:0 with 0 abstentions to refuse the application for the reasons as outlined in the Officer’s report. Councillor U Mackin returned to the meeting at 4.15 pm.

(7) LA05/2019/0180F – Proposed extension to dwelling at 34 Windermere

Crescent – (Exceptions Apply)

The Principal Planning Officer (RH) presented this application as outlined within the circulated report. The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 8:0 with 0 abstentions to approve the application as outlined in Officer’s report and subject to the conditions stated therein.

5.2. Submission of Pre-application Notices (PAN)

It was proposed by the Deputy Mayor, Councillor J McCarthy, seconded by Councillor U Mackin and agreed that the Committee note the content of the six Pre-application Notices which had been received as follows: The Legal Advisor provided members with some procedural information on Guidance issued by the Department for Infrastructure in respect of Pre-Application Notices and any public events in connection with them.

5.2.1 LA05/2019/0313/PAN – Relocation of driving range, reconfiguration of existing 18 hole golf course, redevelopment of existing club house and ancillary facilities on lands at Nos 22 and 24 Ballymaconaghy Road, Castlereagh. 5.2.2 L05/2019/0319/PAN – Residential led Masterplan at Lands between Ballynahinch Road and Plantation Road, Lisburn and bounded to the north by existing developments: Berkley Hall (to the east of the Saintfield Road. Holborn Hall (to the south of Plantation Road); and the new car sales showroom (to the west of the

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Saintfield Road) and bounded to the south by well-defined mature vegetation. 5.2.3 LA05/2019/0320/PAN – New Lisburn southern relief road encompassing a bypass road from Ballynahinch Road to Plantation Road, including a new roundabout on Ballynahinch Road, a new roundabout on Saintfield Road and a new junction layout with Plantation Road on lands between Ballynahinch Road and Plantation Road. 5.2.4 LA05/2019/0354/PAN – Residential development incorporating 111 dwellings in a mix of detached and semi-detached with access from Meadowvale Road, playpark, public open space and associated landscaping on land to the south east of Meadowvale Road and south of Alveston Drive and Killynure Green. 5.2.5 LA05/2019/0409/PAN – Residential development of circa 65 dwellings comprising a mix of house types including detached, semi-detached and townhouses on lands directly east of Old Mill Grove, Old Mill Dale and Old Mill Meadows. North East of Coopers Mill Mews, West of Millmount Lane and Meadowview Avenue and south of Upper Newtownards Road. 5.2.6 LA05/2019/0555/PAN – Southern lateral extension to extraction operations, consolidation and deepening of the quarry void, relocation of the existing quarry access, relocation of overburden and associated works including landscaping and planting; and quarry restoration at 11 Leverogue Road, Ballynagarrick, Lisburn. 5.3 Appeal Decision in respect of Planning Application LA05/2018/0420/F

It was proposed by the Deputy Mayor, Councillor J McCarthy seconded by Councillor M Gregg and agreed that the Committee note the information provided in respect of appeal re planning application LA05/2018/0420/F which was for a change of use from an existing industrial unit to use for a small waste management in an existing building with a small external storage area at 280 Comber Road. A Planning Appeals Decision dated 2 May 2019 had confirmed that there was no valid appeal.

5.4 Amendment to Planning (Fees) Regulations (Northern Ireland) 2015

It was proposed by Councillor A Swan seconded by Councillor M Gregg and agreed that the Committee note the information provided within correspondence from the Department for Infrastructure in respect of revised fees which take effect for all applications submitted post 16 June 2019.

5.5 Statutory Performance Indicators – April 2019

It was proposed by the Deputy Mayor, Councillor J McCarthy seconded by Councillor O Gawith and agreed that the Committee note the unvalidated information circulated by the Department.

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6. Confidential Report from the Director of Service Transformation

The Chairman advised that the following items would be discussed ‘in Committee’ for the reasons indicated on the Agenda:

‘In Committee’

It was proposed by Councillor M Gregg, seconded by the Deputy Mayor, Councillor J McCarthy and agreed that the items in the Confidential Report be considered ‘In Committee’, in the absence of press and public being present. 6.1 Enforcement Cases with Court Proceedings in June 2019

Having been provided with information on Enforcement Cases with Court Proceedings in June 2019 it was agreed that the information provided within the Report should be noted.

Resumption of Normal Business

It was proposed by Councillor M Gregg seconded by the Deputy Mayor, Councillor J McCarthy and agreed to come out of committee and normal business was resumed.

7. Any Other Business

There being no further business, the meeting concluded at 4.40 pm.

____________________________________ CHAIRMAN / MAYOR

Meeting of Council

23 July 2019

Report from:

Chief Executive

Item for Decision

TITLE: Moira Speciality Food Fair - 17th & 18th August

Background and Key Issues:

The Council has successfully staged the Moira Speciality Food Fair each year in the grounds of Moira Demesne since 2015, with the event last year attracting an estimated 7,000 visitors. The Fair provides an ideal opportunity to showcase the quality producers and artisan traders in a family friendly, fun, and festival format. Members will be aware that promotion of Food and Drink is one of the Council’s strategic tourism themes going forward and recently appointed an event management company to deliver a series of food and drink events over the course of the year, promoting the quality producers and culinary excellence within the area as part of a single campaign.

It is planned that the 2019 Moira Speciality Food Fair be extended to be the catalyst for a wider Moira Food and Drink Festival, generating even more buy-in and support from the local traders and community. As part of this initiative, it is proposed to promote the award winning local drink producers within the Council area and for alcohol to be consumed as part of the event, similar to last year. The Council bye-laws on all its parks prevent the consumption of alcohol and it is a requirement for the bye-law to be relaxed for the two days of the event if alcohol is to be consumed. The businesses who would be appointed to sell alcohol would extend their drinks license on a temporary basis to cover this event.

Recommendation:

It is recommended that the Council agrees to permit the consumption of alcohol at Moira Demesne on 17th and 18th of August 2019 as part of the planned Moira Speciality Food Fair, which was the same procedure as applied last year.

Finance and Resource Implications:

N/A

Screening: Equality and Good Relations No

Environmental Impact Assessment

No Rural

Impact Assessment

No

SUBJECT TO PLANNING APPROVAL: No

If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.

APPENDICES: None

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No

If Yes, please insert date:

Council Meeting

23 July 2019

Report from:

Chief Executive

Item for Decision

TITLE: Appointment of Independent Members to PCSPs


To enable the shortlisting/interviews of potential independent members to PCSPs, Councils have been requested by the Board to nominate a panel comprising of up to 4 political members of the PCSPs (plus 2 reserves to facilitate a replacement if required). These should be confirmed members of the PCSP and they would be required to carry out both the shortlisting and interview stage. The Board will provide appointment panel training and specific training for panel Chairs and therefore the Chair of the panel should also be confirmed as part of this process. It is anticipated that the training will take place on a regional basis during late August/early September with the shortlisting/interviews taking place at each Council level during October/November 2019.

Recommendation:

It is recommended to nominate 4 political members (plus 2 reserves) of the PCSP to undertake the training, shortlisting and interviews for the next stage of the PCSP Independent Member recruitment process and also to confirm the name of the Chair of the panel to the Board.

The members to be nominated on the following basis:- DUP 2 Members APNI 1 Member UUP 1 Member SF 1 Member (as reserve) SDLP 1 Member (as reserve)


None



No Rural

Impact Assessment

No



APPENDICES: None



Council Meeting

23 July 2019

Report from:

Chief Executive

Item for Decision

TITLE: Notice of Motion – Diversity


I refer to the notice of motion agreed at the June meeting of Council which stated: “that this Council acknowledges the positive contribution that diversity brings to our communities and accordingly affirms that all lesbian, gay, bisexual and trans people living, working or visiting our council area should be accepted and valued as equal citizens as part of a safe, welcoming and inclusive society. Council consequently requests that Officers bring back a report on how we can positively fulfil this pledge including via the lighting of the Civic Centre in rainbow colours to coincide with Pride Day each year on the first Saturday of August” Members are advised that a report on this issue will not be completed in time to coincide with Pride Day this year which takes place on Saturday 3 August 2019. The motion stated that the lighting of the building in rainbow colours be included as part of this report, which is not possible given that the technical capacity of the current mood lighting system which was installed in October 2018 has the capacity for single colour only.

Recommendation:

It is recommended to note the above information and to agree that a report on this issue be brought back to the Corporate Services Committee to include a review of the mood lighting system from the agreed single colour only and the financial costs involved in upgrading the facility to include the ability for multiple colour display.


Upgrade of lighting system – financial implications to be investigated



No Rural

Impact Assessment

No



APPENDICES: None



Council Meeting

23 July 2019

Report from:

Chief Executive

Item for Decision

TITLE: Lough Moss Leisure Centre Sewer Repair


NI Water Ltd is seeking to enter into a Licence Agreement in order to carry out repair to the sewer at Lough Moss Leisure Centre, Carryduff The draft lease and the route to be taken by NI Water Ltd has been approved by Albert Reynolds. The works will be monitored by one of his officers to ensure the said land is reinstated to the satisfaction of the Council

Recommendation:

It is recommended that the Council enter into this Licence Agreement with NI Water Limited in regard to repairs to be carried out at the sewer at Lough Moss Leisure Centre, Carryduff.


There is no financial cost to the Council.



No Rural

Impact Assessment

No



APPENDICES: None



Council Meeting

23 July 2019

Report from:

Chief Executive

Item for Decision

TITLE: Delegated Authority – Annual Financial Statements 2018/2019


The Northern Ireland Audit Office is due to attend a special meeting of the Governance & Audit Committee on 26 September 2019 to consider the Council’s financial statements for 2018/19. A representative from the Audit Office will be in attendance at the meeting to answer any questions that Members may have. As the meeting falls after September’s full Council meeting, delegated authority is sought for the Governance & Audit Committee to approve the Council’s accounts for 2018/19.

Recommendation:

It is recommended that approval be sought from the Council to delegate authority to the special meeting of the Governance & Audit Committee on 26 September 2019 for the purpose of approving the Council financial statements for 2018/19.


None

Screening: Equality and Good Relations n/a


n/a Rural

Impact Assessment

n/a



APPENDICES: None

