LIMITED TENDER FOR SUPPLY OF COMPONENTS FOR …210.212.239.99/electrical2/civ_tender/O_6201720_TCR...( d) Tenderer’s profile and bid form (e) Price schedule (f) Certificate of no

Signature of Tenderer

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BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise)

OFFICE OF THE PRINCIPAL GENERAL MANAGER TELECOM

Thrissur SSA No.AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017

LIMITED TENDER FOR SUPPLY OF COMPONENTS FOR ELECTRONIC PUSH BUTTON TELEPHONE

(EPBT) IN THRISSUR SSA

Issued to

--------------------------

Assistant General Manager (EP) O/o PGMT, BSNL, Thrissur


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BHARAT SANCHAR NIGAM LIMITED

(A Government of India Enterprise)

Office of the Principal General Manager, BSNL Thrissur – 680 022

LIMITED TENDER FOR SUPPLY OF COMPONENTS FOR ELECTRONIC PUSH BUTTON TELEPHONE (EPBT) IN THRISSUR SSA

No.AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017

TABLE OF CONTENTS

Section Title Page No

I Notice Inviting Limited Tender 3

II General Terms and conditions 4

III Undertaking and declaration 10

IV- Part A Tenderer’s profile 11

Part B Bid form 12

V Price Schedule 13

VI Certificate of no Near Relatives in BSNL 14

VII Schedule of requirements 15

VIII Agreement 16

IX Format for the Performance Bank Guarantee 17

X Letter of authorization for Attending Bid opening 19

XI Request for refund of EMD 20

XII Certificate

(For tender Document Downloaded from Internet) 21

XIII Vendor Master Form 22

XIV Authorisation for payment of Supplier’s/Contractor’s Bills through E – payment proforma

24

XV Check points for preparation of tender 25


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BHARAT SANCHAR NIGAM LIMITED

(A Government of India Enterprise)

Office of the Principal General Manager, BSNL Thrissur – 680 022

No.AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017

SECTION I

NOTICE INVITING LIMITED TENDER

Sealed Competitive Tenders are invited by Principal General Manager, Bharat Sanchar Nigam Ltd.,Thrissur for the supply of components for Electronic Push Button Telephone (EPBT) of Thrissur SSA .

Name of Item Component for Electronic Push Button Telephone

Estimated Cost (Rs) 200000/- (Rupees Two lakhs only)

Cost of Tender Form Rs.525/-(Rupees Five hundred and Twenty five only)

Earnest money deposit (EMD) Rs 4000/- (Rupees four thousand only)

Date of sale of Tender Form On all working days between 10.00hrs and 14.00hrs up to 06.07.2017

Last date/time for submission of tender

14.30 hrs. on 06.07.2017

Date &Time of opening of Tender 15.00 hrs on 06.07.2017

Validity of tender offer 180 days from the date of opening of tender

Duration of contract One year from the date of execution of agreement. It is extendable for one more year or till the finalization of new tender on same terms and conditions.

For further details visit our website www. keralatelecom.com

Assistant General Manager (EP) O/o PGMT, BSNL, Thrissur


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SECTION II

General Terms and conditions

1. Eligibility conditions: 1.1 The bidder should have valid PAN No and Valid Sales Tax/VAT Registration or GST Registration as the case may be. 1.2 Companies/dealers in the black list to supply any item to any of the BSNL units in India are not eligible to participate in this tender

2.1 Tender forms can be obtained from the O/o AGM (EP), BSNL Sanchar Bhavan, Thrissur

on payment of Rs.525/-(Rupees Five hundred and Twenty five only) inclusive of VAT at the Cash Counter between 10.00hrs and 14.00 hrs. on all working days up to 06.07.2017. Tender documents can also be downloaded from the website www.keralatelecom.com. If downloaded document is used, DD of Rs.525/- drawn in favour of Accounts Officer (Cash), O/o PGMT, BSNL, Thrissur from any Nationalised / Scheduled Bank payable at Thrissur, should be submitted along with the tender towards cost of tender form. Tender should be addressed to Assistant General Manager (EP), Office of the Principal General Manager Telecom, BSNL, Sanchar Bhavan, 3rd floor, TUDA Road, Kovilakathumpadam, Thrissur – 680 022 and should reach on or before 14.30 hrs on 06.07.2017 Envelope containing the Tender should be properly sealed and superscribed “Tender for the supply of components for Electronic Push Button Telephone (EPBT). 2.2 The tender for supply of components for Electronic Push Button Telephone (EPBT)

required to be supplied; bidding procedures and contract terms and conditions are prescribed in the Bid Documents. The Bid documents include:

(a) Notice Inviting Tender (b) General Terms and conditions c) Undertaking and declaration

( d) Tenderer’s profile and bid form (e) Price schedule

(f) Certificate of no Near Relatives in BSNL (g) Schedule of requirements (h) Agreement (i) Format for the Performance Bank Guarantee (j) Letter of authorization for attending bid opening. (k) Request for refund of EMD (l) Certificate (For tender Document Downloaded from Internet) (m) Vendor Master Form (n) Authorisation for payment of Supplier’s/Contractor’s Bills through E – payment proforma (o) Check points for preparation of tender


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3. Tenders can either be sent by registered post with acknowledgement due or can be deposited in the box provided for the purpose in the office of AGM(EP), BSNL Sanchar Bhavan, Thrissur. No separate acknowledgement will be given. BSNL will not be responsible for any delay in transit of tender sent by post or any other means. 4. Tenders will be opened at 15.00 hrs on 06.07.2017 by the undersigned or by such of whom he may authorise on his behalf at his office in the presence of those tenderers or by their authorized agents who will be present at the time of opening of the tenders. If the date fixed happens to be closed holiday, the tender will be opened on the next working day at the same time. The authorized agents should produce letter of authorization from the tenderer for attending the tender opening. 5.The quantity required as shown in the Section VII is only approximate and BSNL reserve the right to vary the quantity to the extent of -25% to + 25% of the specified quantity without any change in unit price or other terms & conditions. 6. The contract is valid for one year from the date of agreement. It is extendable for one more year or till the finalization of new tender, whichever is earlier on same terms and conditions. Orders for the supply of articles will be placed only for the quantity as and when required, and therefore, there is no commitment for taking the entire quantity at one time or during the validity period of the agreement.

7. Tenders unsealed or received late will be straight away rejected. Covers which are pasted

with gum or stapled will not be considered. Tender document issued to one supplier is not transferable to others. Cost of the tender form will not be refunded in any circumstance. 8. Earnest Money Deposit for Rs 4000/-(Rupees four thousand only) may be made by Demand Draft issued by Nationalised/Scheduled Bank drawn in favour of THE ACCOUNTS OFFICER (Cash), O/o PGMT, BSNL, Thrissur, payable at Thrissur should be attached with the tender or EMD may be deposited at the Cash Counter, O/o PGMT,BSNL, Thrissur and the receipts obtained should be attached with the tender.

9. EMD of the unsuccessful tenderers will be refunded after the tender is awarded to the

successful tenderer. The bidder will have to submit an advance stamped receipt in the prescribed format attached. EMD of the successful tender will be adjusted towards security deposit. 10. SSIs registered with NSIC under single point registration are exempted from submission of cost of tender form and EMD to the extent of monetary limit. The unit claiming of cost concession of NSIC is required to submit proof regarding current registration with NSIC for the tendered items along with their approved Monetary Limit. 11. The successful tenderer including firms registered with NSIC will have to remit Security Deposit an amount equal to 5% of the accepted tender value. This amount can be remitted by Cash/Demand Draft drawn in favour of the Accounts Officer (Cash), O/o PGMT, BSNL, Thrissur and payable at Thrissur or by Bank Guarantee for a period of two years. The security deposit will be refunded after six months from the date of payment of the final bill for the last supply and also after obtaining non-liability certificate from the consignee. 12. EMD and Security Deposit will not bear any interest.


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13. The person or persons signing the bid shall sign all pages of the original tender document. The tender without EMD receipt and receipt for cost of tender document or DD for the same will be summarily rejected. If downloaded document is used, a certificate to this effect should be given in the prescribed format enclosed. In case of any correction/addition/alteration/omission in the tender document, the tender bid shall be treated as non responsive and shall be rejected summarily. 14. Near relatives of BSNL Employees either directly recruited or on deputation are prohibited from participating in tenders in different units of BSNL. The near relatives for this purpose means

a. Members of Hindu Undivided family, b. Husband and wife.

c. The one is related to the other in the manner as father, mother, sons, daughters, daughters-in-law, sons-in-law, brother, brother’s wife, sister, sister’s husband. A certificate to this effect should be given in the prescribed format enclosed at section VI. 15. Tender Evaluation. The evaluation and comparison of responsive bids shall be done on the basis of Net cost to BSNL on the total prices of the all items offered inclusive of duties and taxes (but excluding Cenvatable duties and taxes) , Sales Tax, Packing, Forwarding, Frieght and Insrurance charges etc as per rates quoted at price schedule in the Section V of the bid document. 16. The quoted rate should be the all inclusive composite price including all taxes and levies and

all the other charges including transportation, loading and unloading charges for the delivery at the SSA Store depot, Ollur, Thrissur. It may be noted that any additional entries other than that entered in the quotation form regarding the rate will not be considered. Form C and also a certificate stating that the tendered items are meant for the use of BSNL will be issued on request of the vendor. No variation in basic price will be considered during the contract period. However any variation in statutory levies such as Excise duty, Sales tax , GST etc during the scheduled delivery period of the tender shall be accepted on production of proof of such change in Tax. Further, any decrease in the payment of levies/taxes during this agreement period is to be passed on to the purchaser. 17. The rate may be quoted showing split up of the amount of tax, in the Price schedule proforma attached along with the tender document, in figures and in words in English. If there is any discrepancy between words and figures the amount in words shall prevail. The offer shall be firm in Indian Rupees.

18. The tender will be accepted based on the report submitted by the Tender Evaluation Committee nominated by PGMT, BSNL, Thrissur. Samples of the item quoted may have to be produced before the Tender Evaluation Committee as and when called for. Tenderer whose tender is accepted will have to execute an agreement in a stamp paper worth Rs.100/- within 10 days of being asked to do so, failing which the EMD will be forfeited to the BSNL and the tenderer including firms registered with NSIC will be blacklisted for one year. The approved rate and contract shall be valid upto one year from the date of execution of agreement and its extended period, if any.


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19. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS.

The Purchaser reserves the right to accept or reject any bid and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of the Purchaser’s action. 20. If a vender registered with NSIC claiming concession benefits is awarded the tender and subsequently fails to obey any of the contractual obligations, he will be debarred from any further work/contract by BSNL for one year from the date of issue of such order. 21. Delivery Period:- 15 days from the date of issue of Purchase Order.

Failure to comply with the supply order at the accepted rates and as per the approved samples within the stipulated date will result in the forfeiture of Security deposit and also cancellation of the agreement and the contractor will be blacklisted. Firms registered with NSIC should note that in case they fail to comply with the faithful performance of the contract, the quality of performance will be noted in the performance register in this office and will be notified to the NSIC.

22. The consignee will check the quality and quantity of materials at consignee premises as per

specification, terms and conditions of purchase order / tender and accept the item subject to the outcome of this check. Rejected stores should be replaced free of charge. Rejected item should be removed from the consignee’s premises at the cost of the tenderer.

23. L.D.Clause: Delayed supply of items will attract Liquidated Damage at the rate of 0.5% of the value of the item supplied after scheduled delivery date for each week of delay or part thereof for a period upto 10 weeks and thereafter @ 0.7% per week or part thereof for another 10 weeks limited to 12% of the total value. Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by the supplier. 24. Bill for the supply made should be presented in triplicate to the undersigned through the respective consignees to whom the supply is made together with advance stamped receipt for the total cost. 25. Warranty: If any supplied material, when tested by the consignee (s) or by inspected by any designated officer, during delivery or when put into use, fails to conform to the specifications, the GM BSNL Thrissur may reject them and the supplier shall either replace the rejected items or make all alterations necessary to meet specification requirements at free of cost to the BSNL . The contractor / supplier is liable to replace the faulty materials with good one at his own cost within the time indicated. 26. Payment terms: 100% payment may be made on completion of supply . The Bills are to be submitted to the consignee. No Payment will be made for goods rejected at the site on testing.

The payments due to the contractor / supplier will be effected preferably through Electronic Clearing scheme (ECS) or Electronic Fund Transfer method (EFT) directly to the Bank account of the contractor /supplier. Contractor / Supplier should submit the vendor Master form at Section XIII duly filled and signed with a Cancelled / Photo Copy of the Cheque leaf along with the performance security Bond / Agreement.


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For claiming 100% payment the following documents are to be produced before the paying authority through the consignee.

a) Invoice clearly indicating break up details of composite price, ie Basic ED, Sales tax, GST ,any other Duties and taxes, Freight/transportation charges, Packing charges, Insurance charges, Service tax etc.& Invoice must contain TIN No, CST No., GST No & PAN No. of the supplier.

b) Delivery Challan (c) Excise Invoice (d) Supplier certificate for dispatch(e) freight receipt (f) proof of payment of octroi / entry tax etc if any.

27. PAYING AUTHORITY : Accounts Officer(CASH), O/o PGMT, BSNL, Thrissur.

28. In case of any dispute regarding the contract, the decision of PGMT, Thrissur or any other officer nominated by him will be final and binding on the tenderer and of the law relating to the arbitration for the time being in force shall apply to such arbitration. 29. FORCE MAJEURE: If, at any time, during the continuance of the contract, the performance in whole or in part by either party or any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, or act of God (Hereinafter referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist, and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive. Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at its option, terminate the contract. Provided, also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the supplier at a price to be fixed by the Purchaser, which shall be final, all unused, undamaged and acceptable materials, bought out components and stores in the course of manufacture which may be in possession of the supplier at the time of such termination or such portion thereof as the Purchaser may deem fit, accepts such materials, bought out components and stores as the supplier may with the concurrence of the Purchaser elect to retain. 30. TERMINATION FOR DEFAULT: The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of default, sent to the Supplier, terminate this Contract in whole or in part. (a) If the Supplier fails to deliver any or all of the goods within the time period(s) specified in the Contract, or any extension thereof granted by the Purchaser; (b) If the Supplier fails to perform any other obligation(s) under the Contract; and (c) If the Supplier, in either of the above circumstances, does not remedy his failure within a specified period after receipt of the default notice from the Purchaser. In the event the Purchaser terminates the contract in whole or in part, the Purchaser may procure, upon such terms and in such manner as it deems appropriate, goods similar to those undelivered and the Supplier shall be liable to the Purchaser for any excess cost for such similar goods. However, the Supplier shall continue performance of the contract to the extent not terminated.


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31. TERMINATION FOR INSOLVENCY: The Purchaser may at any time terminate the

Contract by giving written notice to the Supplier, without compensation to the Supplier. If the Supplier becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.

32. ARBITRATION: The Arbitration and Conciliation (Amendment) Act, 2015 has been notified vide Gazatte Notification dated January 1st 2016, effective from 23 rd October 2015. In the event of any question, dispute or difference arising under this agreement or in connection there-with except as to matter the decision of which is specifically provided under this agreement, the same shall be referred to sole arbitration of the Chief General Manager , Kerala Circle or in case his designation is changed or his office is abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in addition to the functions of the Chief General Manager Kerala Circle or by whatever designation such officers may be called (hereinafter referred to as the said officer) and if the Chief General Manager, Kerala Circle or the said officer is unable or unwilling to act as such to the sole arbitration or some other person appointed by the Chief General Manager, or the said officer. The agreement to appoint an arbitrator will be in accordance with the arbitration and Conciliation Act, 1996. Except as otherwise provided elsewhere in the contract, in the event of any disputes, controversy, or differences arising out of or relating to this agreement, or the beach, termination or invalidity thereof between the parties, such party shall make a request to the other party or parties to amicably settle such differences or disputes and parties shall thereupon make every effort to settle the same amicably within a period of 60(sixty) days from the date of making of such request. Where parties are unable to settle the disputes through conciliation, the same shall be referred to the authority in BSNL(CMD/CGM/PGMTD, as the case may be) for referral of such disputes to a sole arbitrator (chosen from the name(s) provided by BSNL, to be mutually decided by the parties, as per the provisions of the Arbitration and Conciliation Act 1996, any amendment thereof and any notification issued or rules made thereunder from time to time.

The arbitrator may from time to time with the consent of parties enlarge the time frame for making and publishing the award. Subject to aforesaid Arbitration and Conciliation Act, 1996 and the Rules made there under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clause.

The venue of the arbitration proceeding shall be the Office of the CGMT , BSNL, Kerala circle , Trivandrum, or such other places as the arbitrator may decide. 33. COURT JURISDICTION:Any dispute arising out of the tender/bid document/evaluation of

bids/issue of APO shall be subject to the jurisdiction of the competent court at the place from where the NIT/tender has been issued.

Where a contractor has not agreed to arbitration, the dispute/claims arising out of the Contract/PO entered with his shall be subject to the jurisdiction of the competent Court at the

place from where Contract/PO has been issued. 34. SET OFF: Any sum of money due and payable to the supplier (including Security deposit refundable to him) under this contract may be appropriated by the Purchaser or the BSNL or any other person or persons contracting through the BSNL, India and set off the same against any claim of the Purchaser or BSNL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or BSNL or

such other person(s) contracting through BSNL.

Assistant General Manager (EP) O/o PGMT, Thrissur – 680 022


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SECTION III

UNDERTAKING AND DECLARATION

Tender Notice No.AGMEP/MM/718/Tender/EPBT Components/2017-2018 dt 8/6/2017

For understanding the terms & condition of Tender & Spec. of work

a) Certified that:

1. I/ We ……………………………………. have read, understood and agree with all the terms and conditions, specifications included in the tender documents & offer to execute the work at the rates quoted by us in the tender form.

2. If I/ We fail to enter into the agreement & commence the work in time, the EMD/ SD deposited by us will stand forfeited to the BSNL

b) The tenderer hereby covenants and declares that:

1. All the information, Documents, Photo copies of the Documents/ Certificates enclosed along with the Tender offer are correct.

2. If anything is found false and/or incorrect and/or reveals any suppression of fact at any time, BSNL reserves the right to debar our tender offer/ cancel the LOA/ Purchase/ work order if issued and forfeit the EMD/ SD/ Bill amount pending with BSNL. In addition, BSNL may debar the contractor from participation in its future tenders. 3. I/We hereby certify that I/We have read the entire terms and conditions of the

tender documents , which form part of the contract agreement and I/We shall abide hereby by the terms/conditions/clauses contained therein.


Name of Tenderer……………….. Along with date & Seal


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SECTION IV

PART A- Tenderer’s profile Tender for supply of Components for EPBT as per Tender Notice No.

AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017

1. Name of the Tenderer (In block letters) : ……………………………………… 2. Postal Address in full (In block letters) :………………………………………

………………………………………… Telephone Number : …………………………………………….

Mobile Number : …………………………………………….

Fax No :................................ Email id :…………………………………

3. (a) Whether the tenderer is an individual/ Partnership firm / Company : Individual / Partnership firm/Company

(b) In case Partnership firm / Company, : ……………………………………… attested copies of Partnership Deed / Articles of association / Power of Attorney is to be enclosed. 4. Income Tax account No.(PAN/GIR No) : ………………………………………

of the tenderer (Attach self attested copy) 5. Particulars of remittance of EMD : ………………………………………. 6. Excise Duty Registration No. of the bidder : ………………………………………

if ED is applicable (Attach self attested copy of Regn.) 7. Sales Tax Registration No. (TIN /CST) : …...................................... (Attach self attested copy of Regn.) 8. Whether registered under GST (Yes/no) : ( If yes pl attach the relevant document)


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SECTON IV

PART B – BID FORM

Tender No. AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017

Sub: Tender for supply of Components for EPBT

To The Principal General Manager Telecom , Thrissur. Sir , Having examined the conditions of contract and specification including addenda

No…….. the receipt of which is hereby duly acknowledged , we, undersigned , offer to

supply of Components for EPBT in conformity with the conditions of contract and

specification as may be ascertained in accordance with the schedule of prices attached

herewith and made part of this Bid.

We undertake, if our Bid is accepted, we will supply the Components for EPBT in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by the Bid for a period of 180 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiry of the period. Until a formal Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly prepared so as to prevent any subsequent alteration and replacement. Date this----------day of ---------------------- Signature of Authorised Signatory ……………………….. In capacity of …………………………………………….. Duly authorised to sign the bid for and behalf of ………………………………… Witness:- Signature : Address :


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SECTION V

PRICE SCHEDULE Tender No. AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017

Note: The bidder should quote price for the all the items given above. If any of the items is not

quoted, bid will not be considered for evaluation.

Sl.No. Name of item

Unit Basic rate per unit ( Rs)

Excise duty

CST/VAT (against Form C/

Declaration Form)

Freight/ Transp-ortation charges

Other levies and charges if any

Total(inclusive of all) (in figures and in words)

(a) (b) c) (d) (e) (f) (g) (h)

1 RT 200 capsule

Number

2 Coil Cord

(medium size)

Number

3 Line

Cord

Metre

4 Condens

er Mic

Number

5 Plugs for line cord

(RJ 11)

Number

6 Plugs for handset

cord (RJ

11)

Number

7 Socket –

4 pin

Number

8 Socket – 2 pin

Number

9 MCR Capsules

Number


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SECTION VI Certificate of No Near Relatives in BSNL

I, …..................................................... s/o …............................................ hereby certify that none of any relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in tender document. In case at any stage it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me. Signature of Tenderer : Name & Address :


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SECTION VII

Schedule of Requirements

Sl.

No.

Name of item Approximate

Quantity

1 RT 200 capsule 2500 nos

2 Coil Cord (medium size) 3000 nos

3 Line Cord 7000 meter

4 Condenser Mic 3000 nos

5 Plugs for line cord(RJ 11) 5000 nos

6 Plugs for handset cord (RJ 11) 8000 nos

7 Socket – 4 pin 4000 nos

8 Socket – 2 pin 2000 nos

9 MCR Capsules 1000 nos

Note: Above mentioned quantity may vary by + 25%


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SECTION VIII

Agreement

(To be executed on non judicial stamp paper of Rs 100/-)

An agreement made this .......... day of ..................... 2017, between the Principal General

Manager Telecom, BSNL, Thrissur hereinafter called the BSNL (which expression shall unless

excluded by or repugnant to the context include his successors and assignees) on one part and M/s ...................................................................................... herein after called the contractor (which

term shall include their heirs, executors, successors and assignees) on the other part. Whereas the BSNL is desirous of getting supplied components for EPBTs in Thrissur SSA under the jurisdiction of

Thrissur Telecom District. And

Whereas the contractor is willing and ready to supply the said item in accordance with the contract.

Now this Agreement witnessed and it is hereby agreed and declared as follows:

1. The Tender Notice No. AGMEP/MM/718/Tender/EPBT Components/2017-2018 dtd 8/6/2017

its enclosures annexed thereto and such other additional particulars, instruction and drawing as may

be found requisite to be given during execution of the supply, shall be deemed and taken to be an integral part of the contract and shall also be deemed to be included in the expression “ Contract” or

“ Contract Document” wherever herein use.

2. In consideration of the payment to be made to the Contractor for the supply executed by

him/them, the Contractor hereby covenants with the BSNL that the Contractor shall in accordance with the Contract Document, duly provide, execute and complete the supply of the item and shall

perform all other acts, deeds matters and things in the contract mentioned or described or which are to be implied there from or may be reasonably necessary for the completion of the supply of

the item and at the time and in the manner and subject to the terms and conditions of stipulation mentioned in the Contract.

3. In consideration of due provisions, executions and completions of the supply of the said item, the BSNL hereby agrees with the contractor that the BSNL will pay to the contractor the respective

amounts for the quantity of item supplied by the Contractor and such other sum(s) as may become payable to the Contractor under the provisions of the Contract. In witness where of the

parties have executed these presents the day and the year first above written.

Signed, sealed & Delivered on behalf of the General Manager Telecom, BSNL, Thrissur.

Witness.

1.

2.

Signed and Delivered by the Contractor

Witness

1.


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2.

SECTION IX

FORMAT FOR THE PERFORMANCE BANK GUARANTEE

(To be typed on Rs.100/- non- judicial stamp paper) Sub: Performance guarantee. Whereas Principal General Manager Telecom BSNL Thrissur (hereafter referred to as BSNL THRISSUR ) has issued an APO no.…………..………. Dated ……/……/20….. awarding the work of ……………………………………………….. to M/s …………………..…………………………… R/o………………………………………………………………… (hereafter referred to as “Bidder”) and BSNL has asked him to submit a performance guarantee in favour of Principal General Manager,BSNL Thrissur of Rs. …………..……/- (hereafter referred to as “P.G. Amount”) valid up to …../……/20……… (hereafter referred to as “Validity Date”)[valid for 24 months]. Now at the request of the Bidder, We …………………………………………Bank…………………………Branch having ……………… ……..……… ……………………. .……………………………… Address) and Regd. office address as ……………...……………………………………………………… ……… ……… …………… (Hereinafter called ‘the Bank”) agreed to give this guarantee as hereinafter contained. 1. We, “the Bank” do hereby undertake and assure to the BSNL Thrissur that if in the opinion of the BSNL Thrissur, the Bidder has in any way failed to observe or perform the terms and conditions of the said agreement or has committed any breach of its obligations there-under, the Bank shall on demand and without any objection or demur pay to the BSNL Thrissur the said sum limited to P.G. Amount or such lesser amount as BSNL Thrissur may demand without requiring BSNL Thrissur to have recourse to any legal remedy that may be available to it to compel the Bank to pay the same. 2. Any such demand from the BSNL Thrissur shall be conclusive as regards the liability of Bidder to pay to BSNL Thrissur or as regards the amount payable by the Bank under this guarantee. The Bank shall not be entitled to withhold payment on the ground that the Bidder had disputed its liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is pending between Bidder and BSNL Thrissur regarding the claim. 3. We, the Bank further agree that the guarantee shall come into force from the date of its issue and shall remain in full force and effect for a period of two years. 4. The Bank further agrees that the BSNL Thrissur shall have the fullest liberty without the consent of the Bank and without affecting in any way the obligations hereunder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from any of the powers exercisable by BSNL Thrissur against the Bidder and to forebear to enforce any of the terms and conditions relating to the said agreement and the Bank shall not be relieved from its liability by reason of such failure or extension being granted to Bidder or through any forbearance, act or omission on the part of BSNL


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Thrissur or any indulgence by BSNL Thrissur to Bidder or any other matter or thing whatsoever which under the law relating to sureties would but for this provision have the effect of relieving or discharging the guarantor. 5. Notwithstanding anything herein contained ;

(a) The liability of the Bank under this guarantee is restricted to the P.G. Amount and it will remain in force up to its Validity date.

(b) The guarantee shall stand completely discharged and all rights of the BSNL

Thrissur under this Guarantee shall be extinguished if no claim or demand is made on us in writing on or before its validity date.

6. The Bank guarantees that the below mentioned officer who have signed it on behalf of the Bank have authority to give this guarantee under its delegated power. Place: …………………………… Date: ………………………….. (Signature of the Bank Officer)

Rubber stamp of the bank

Authorized Power of Attorney Number: ………………. Name of the Bank officer: ……………………………..


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SECTION X

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

(To reach Assistant General Manager (EP) before bid opening) To Assistant General Manager (EP) O/o PGMT , Sanchar Bhavan , Kovilakathumpadam , TUDA Road,

Thrissur -22

Subject: Authorization for attending bid opening on …………….2017 in the Tender for supply of components for Electronic Push Button Telephone(EPBT) in Thrissur SSA

Following persons are hereby authorized to attend the bid opening for the

tender mentioned above on behalf of ________________________________________ (Bidder) in order of preference given below.

Order of Preference Name Specimen signature

I. II. Alternate Representative Signature of bidder Or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening.

In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in

case authorization as prescribed above is not received.


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SECTION XI

Request for refund of EMD

From ………………………………. ………………………………. ………………………………. ………………………………. To The Principal General Manager Telecom, BSNL, Thrissur – 680 022 Sir, Sub: Request for refund of EMD reg: Ref: Tender No. AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017 I/We have submitted tender for supply of components for EPBT as per tender notification cited above. In case my/our tender is not accepted, the EMD remitted by me/us may kindly be refunded as soon as possible. An advance stamped receipt for the same is attached herewith. Thanking you Yours faithfully, Signature: Name & Address: ……………………………………………………………………………………………….................................

ADVANCE STAMPED RECEIPT Received an amount of Rs. /-(Rupees …………………................…….. only) from Accounts Officer(Cash), Office of the Principal General Manager Telecom, BSNL, Thrissur towards EMD amount remitted as per tender No.AGMEP/MM/718/Tender/EPBT Components/2017-2018 dated 8/6/2017. Signature: Date : Name & Address:


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SECTION XII

CERTIFICATE

(FOR TENDER DOCUMENT DOWNLOADED FROM INTERNET)

I / We , …………………………………………….hereby declare that the tender document

submitted has been downloaded from the website http://www.keralatelecom.com and no

addition/deletion/correction has been made in the downloaded tender document. I also

declare that I have enclosed a DD for Rs 525/- towards the cost of bid document along with

the tender.

Signature of the tenderer Name Place :

Date


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SECTION – XIII


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SECTION - XIV

Authorisation for payment of Supplier’s/Contractor’s Bills through E – payment

proforma

1 Name of the bidder

2 Address

3 Tele No.

4 E – mail ID

5 Name of the Bank

6 Branch Name

7 Type of Account

8 Name of the Account Holder

(As per Bank Account)

9 Account Number appearing in

the Cheque book

10 IFSC code of Branch

11 Branch Address

12 Telephone No. of the Branch

I hereby express my willingness to receive payment of the bills through Electronic

fund transfer scheme. I do authorise the Accounts Officer(Cash) BSNL to arrange to

credit the payment of my bills through Electronic payment system to my account

given below.

Note : Copy of 1st page bank passbook or cancelled cheque leaf is enclosed.


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SECTION XV

CHECK POINTS FOR PREPARATION OF TENDER

The bidder shall furnish following documents or whichever required as per terms and conditions of Bid Documents.

1 Bank draft or money receipt from AO (Cash), BSNL, Thrissur towards EMD and Cost of tender form as specified in Section 1

2 Original tender documents duly filled, signed & sealed.

All pages should be Signed & sealed as unconditional

acceptance to all terms and conditions of the tender

3 Undertaking and declaration

4 Tenderer’s profile/ Bid Form duly filled and signed.

5 Price Schedule

6 Certificate of no Near Relatives in BSNL

7 Article or Memorandum of Association or Partnership Deed or Propreitorship deed as the case may be

8 Power of Attorney and authorization for executing the Power of Attorney if applicable

9 Letter of authorization for Attending Bid opening

10 Request for refund of EMD

11 Certificate(For tender Document Downloaded from Internet)

12 Vendor Master Form

13 Authorisation for payment of Supplier’s/Contractor’s Bills through E – payment proforma

14 Certificate of incorporation if applicable

15 Self attested copy of valid registration with NSIC,in case exemption from bid security is claimed

16 Self attested copy of PAN/GIR No

17 Self attested copy of valid Central Excise Registration if applicable

18 Self attested copy of valid Sales Tax /VAT registration if applicable

19 Self attested copy of GST registration if applicable