Leisure in the Community Limited€¦ · The LiTC portfolio finished the year incorporating 28 leisure and cultural facilities, which we manage on behalf of 10 local authority clients

Annual Report October 2012 – September 2013

Leisure in the Community Limited

Contents Page

Trustees Foreword • 2

Background to Leisure in the Community Limited • 4

Organisational Management and Decision Making Structure • 5

Our Facilities and Services • 6

Analysis of Users for the Period • 7

Community Programmes • 8

Future Service Development Plans • 10

Distribution of Surpluses • 11

Staff Training and Apprenticeship Programmes • 12

Leisure in the Community Limited Statutory Accounts • 13

Board Members and Registered Office • 14

Trustees Meetings and Annual General Meeting • 15

Working in Partnership • 16

Leisure in the Community Limited Annual Report | October 2012 – September 2013 Page 1

The objects of Leisure in the Community are “to carry on any business, trade or industry

for the benefit of the community, to provide facilities for recreation and leisure time

occupation in the interests of social welfare and to promote and develop leisure services and to advance the education of the public

in such activities”.

Page 2 Leisure in the Community Limited Annual Report | October 2012 – September 2013

As at the date of this report all nine current contracts

within our portfolio have transferred over to the

new arrangements. Under these new arrangements,

Leisure in the Community Limited (LiTC) has assumed

responsibility for financial trading at our leisure and

cultural facilities as well as responsibility for the

employment of all contract based staff. As a result, our

annual turnover has increased to over £10 million for

the year and over 1,000 staff having now transferred

to the direct employment of LiTC. Surpluses also

improved significantly during the year having

recorded our best ever yearly performance which

generated a surplus in excess of £62,000.

Further improvements have also taken place in

our management and governance arrangements.

The Trustees continue to retain the services of an

experienced management consultant, Chris Reeves,

acting as Chief Executive Officer (CEO) of the Society.

Trustees meetings now take place on a bi-monthly

basis and all facilities within the LiTC portfolio continue

to be audited on a six monthly rolling basis by Chris

Reeves with all the audit results feeding through to

management league tables.

We continue to deliver our Community Programme

with each contract reporting progress on a six monthly

basis. The reports detail recent initiatives and measure

progress against the joint Community Programming

Aspirations, which date back to 2010 and which were

recently updated in 2013. Our current Community

Programming Aspirations are:

• Increase and encourage participation in sport and

physical activity, particularly in locally under-

represented groups.

• Support programmes which address obesity,

particularly in young people.

• Support the local general practitioner referral

scheme.

• Support the Sainsbury’s School Games

Competition locally wherever possible by making

facilities and resources available for the Level 1

(Intra School), Level 2 (Inter School) and Level 3

(County/ Area) competitions.

In March 2014, the Society, having assessed its overall

financial position decided to award a number of grants

in line with its Objects and Community Programming

Aspirations. These grants totalled just in excess of

£57,000, which were funded from our operational

surpluses (further details are provided within the

main body of the Report below). In addition, a further

£5,000 was awarded by our ‘sister’ organisation Leisure

in the Community (Worcester) towards the Worcester

based project, taking to total of grant funding to in

excess of £63,000.

This was the second time that such grants were

awarded by the Society, which followed on from the

total of £6,840 of grants awarded in March 2012.

In the future, our aim will be to award many more

grants of this nature because we are committed to

reinvesting any surplus funds to further the Society’s

Objects and Community Programming Aspirations.

Trustees Foreword

During the year we have continued to work very closely with our management partner Leisure Connection to bring the benefits of our charitable status to our local authority partners and our customers.


As Trustees, we believe that our charitable status will

help us to attract external funding which can be used

to develop our services further. This belief has already

been proudly demonstrated by our ArtsNK team,

based at our North Kesteven District Council contract,

who were successful last year in being awarded a

£2.5m Arts Council England (ACE) Grant. This grant

is to manage and deliver a three year arts outreach

programme entitled ‘Transported’ under its Creative

People and Places initiative.

Other recent external grant successes include:

• £87,000 in March 2013 from Lincolnshire County

Council to deliver the ‘Vitality’ Project.

• £20,000 in April 2013 from Lincolnshire County

Council towards the Zygote Festival Programme.

• £32,450 in August 2013 from the Creative

Employment Programme to support

apprenticeships and interns on an existing grant

funded programme for the Paul Hamlyn Project.

The LiTC portfolio finished the year incorporating 28

leisure and cultural facilities, which we manage on

behalf of 10 local authority clients.

The Trustees remain committed to working in

partnership with Leisure Connection to secure new

contract opportunities going forward and as a result

we are very positive about the prospects for our facility

portfolio in the future.

During the twelve month period from October 2012

to September 2013 the Society attracted a total

of 6 million visits (6 million in 2011/12) across the

community leisure and cultural facilities under our

management, including nearly 2 million visits (1.95

million in 2011/12) in connection with community

programmes offered at the facilities.

The Trustees are pleased to present this Annual Report

which provides information on many aspects of LiTC’s

operation.

Colin Barlow

Dennis Bell

David Coffield

Ian Cooper Trustees


On 23rd September 2011, the FSA registered an

amendment to the rules of the Society to those of a

Charitable Society for the Benefit of the Community

and our charitable status has been recognised by

HMRC from this date.

The Objects of the Society are;

“to carry on any business, trade or

industry for the benefit of the community,

to provide facilities for recreation and

leisure time occupation in the interests

of social welfare and to promote and

develop leisure services and to advance

the education of public in such activities.”

As at 30th September 2013, LiTC worked in partnership

delivering community leisure services on behalf of

ten local authorities covering the management of 28

leisure and cultural facilities as well as sports and arts

development services on behalf of North Kesteven

District Council. The ten local authorities that we

worked in partnership with at that time were:

• Central Bedfordshire Council

• North Kesteven District Council

• Durham County Council

• Oadby & Wigston Borough Council

• London Borough of Brent

• South Holland District Council

• Maldon District Council

• South Kesteven District Council

• Mole Valley District Council

• West Devon Borough Council

Background to Leisure in the Community LimitedLeisure in the Community Limited was originally registered as a Society for the Benefit of the Community under the Industrial and Provident Societies Act 1965 with the FSA on 21 August 2002.


The Chief Executive Officer is appointed by the

Trustees to manage the day to day operations of LiTC

in part through an Agency agreement with Leisure

Connection Limited.

To facilitate effective operations, the Chief Executive

Officer has delegated authority, with terms of

delegation approved by the Trustees for operational

matters. The Chief Executive Officer is responsible for

ensuring that Leisure in the Community delivers the

services specified within its management contracts and

that key performance indicators are met.

The Chief Executive Officer undertakes a six monthly

rolling audit programme at all leisure and cultural

facilities on behalf of the Trustees. These audits

ensure that all facilities are being operated in line

with contractual requirements; that the community

programmes align with both our Objects and

Community Programming Aspirations and that

minimum service standards are being achieved.

Organisational Management and Decision Making StructureThe Trustee Board administers LiTC. The Trustees bi-monthly meeting agenda includes strategy, policy, performance, customer statistics, finance, audits, business opportunities and current operational issues.


As at 30th September 2013, the portfolio of facilities that we managed and development service areas that we

delivered were:

Our Facilities and Services

Contract Facilities and Services

Brent Council • Vale Farm Sports Centre

Central Bedfordshire Council

• Dunstable Leisure Centre

• Tiddenfoot Leisure Centre

• Grove Theatre

Durham County Council

• Peterlee Leisure Centre

• Seaham Leisure Centre

Maldon District Council

• Blackwater Leisure Centre

• Dengie 100 Sports Centre

Mole Valley District Council

• Dorking Sports Centre

North Kesteven District Council

• North Kesteven Leisure Centre

• Sleaford Leisure Centre

• Harpers @ Sleaford

• Northgate Sports Hall

• National Centre for Craft and Design (NCCD)

• Whisby Natural World Centre

• Terry O’Toole Theatre

• Arts Development

• Sports Outreach Services

• Countryside Development

Oadby & Wigston Borough Council

• Oadby Swimming Pool

• Parklands Leisure Centre

• Wigston Swimming Pool

South Kesteven District Council

• Grantham Meres Leisure Centre

• Bourne Leisure Centre

• Stamford Leisure Pool

• Deepings Leisure Centre

South Holland District Council

• Castle Sports Complex

• Castle Swimming Pool

• Peele Leisure Centre

West Devon Borough Council

• Parklands Sports Centre

• Meadowlands Leisure Centre


Please see the table below which provides an overview of the annual usage at our facilities and services areas

during the period October 2012 to September 2013. During this period we attracted just over 6 million visits.

Analysis of Users for the Period

Local Authority Facility / Service Area Total Users

Brent Council • Vale Farm Sports Centre 408,000




• Grove Theatre

396,000

490,000

98,000




333,000

122,000




266,000

43,000


• Dorking Sports Centre 492,000


• Harpers@Sleaford

• National Centre for Craft and Design



• Whisby Natural World Centre


• Outreach Team


141,000

106,000

18,000

375,000

197,000

181,000

12,000

15,000


• Oadby Pool


• Wigston Pool

131,000

366,000

165,000




• Grantham Meres


184,000

166,000

350,000

249,000


• Castle Leisure Complex


371,000

118,000


• Meadowlands Leisure Pool


88,000

130,000

Total Usage 6,011,000


Worcester City Council

• Perdiswell Leisure Centre and Golf Course

• Worcester Swimming Pool

175,000

140,000

Total Usage 315,000

In addition, our sister organisation Leisure in the Community (Worcester) Limited attracted the following number of

users during the same period:


All of our Contract Managers are required to provide a six monthly update on progress against the delivery of

these Community Programming Aspirations including the number and type of programmes they are offering

together with patronage levels where appropriate.

The mix of programmes offered and initiatives supported at our facilities to deliver against our Community

Programming Initiatives varies greatly and therefore provided in the table below are just a few examples of the great

work being delivered by our on-site teams.

Community Programmes

As a ‘Charitable Society for the Benefit of the Community’ it is extremely important to the Trustees that we offer a full range of community programmes at our facilities which are open to all sections of society. It is for this reason we introduced our Community Programming Aspirations in 2010.

Local Authority Community Programmes


• Delivery of a comprehensive programme of 50+ Activities

• Working with DADDS and Otters Disabled Groups

• Delivery of GP Referral Schemes

• Delivery of the Grove Academy which provides opportunities for young people in singing, dancing and acting


• Working with the Stonham Mental Health Group

• Delivery of the Positive Futures programme providing opportunities for young people from disadvantaged backgrounds

• Delivery of GP Referral and Coronary Rehabilitation Schemes


• Working with the Barracudas disabled club

• Working with the Heybridge Children’s Support Group for 11 – 16 year olds no longer in education


• Delivery of innovative ‘Free Running’ sessions for 6 – 18 year olds


• Delivery of the ‘Vitality’ project which provides exercise programmes for the over 50’s in rural locations

• Delivery of the Health Walks scheme

• Delivery of ‘Outreach Days’ during the school holidays



• Delivery of the Heart Smart and GP Referral Schemes

• Free swimming for under 16’s during school holiday periods

• Working with the local Paralympics Swimming Club


• Hosting the Sainsbury’s Winter School Games in 2013 and 2014

• Hosting the David Ross Education Trust Games in 2013 and 2014

• Working with the Breathe-Easy Group for people with Chronic Obstructive Pulmonary Disease

• Delivery of Camp Energy Holiday Playscheme programmes



• Delivery of the South Holland Health Walks scheme

• Working with local disability swimming and bowls clubs



• Working with local groups (Molly Owen Centre, Tavistock Adult Learning Centre and Puzzle Tree) to provide opportunities for people with mental health issues

• Delivery of Junior Harpers and Junior Triathlon Club sessions to combat obesity in young people


• Hosting of a Swimming Gala for 14 local Primary Schools





• Weekly Boccia Session for people with learning and physical disabilities

• Working with the Myriad Centre providing opportunities for disabled people

• Delivery of an Aquatic Youth Club for 8 – 16 year olds

The Society also records the level of patronage on all the community programmes that operate at our facilities. The table

below provides an overview of the annual participation levels on our community programmes during the period October

2012 to September 2013. During this period we attracted just under 2 million users from our community programmes.


Brent Council • Vale Farm Sports Centre 164,000




• Grove Theatre

143,000

233,000

3,000




120,000

25,000




72,000

16,000


• Dorking Sports Centre 209,000


• Harpers@Sleaford




• Outreach Team


52,000

1,000

104,000

181,000

12,000

15,000


• Oadby Pool


• Wigston Pool

53,000

76,000

43,000




• Grantham Meres


71,000

45,000

70,000

49,000


• Castle Leisure Complex


111,000

39,000


• Meadowlands Leisure Pool


24,000

38,000

Total Usage 1,969,000



• Perdiswell Leisure Centre and Golf Course

• Worcester Swimming Pool

46,500

32,000

Total Usage 78,500

In addition, our sister organisation Leisure in the Community (Worcester) Limited attracted the following number of

users during the same period,


The table below provides a summary of these planned initiatives for the current year.

Future Service Development Plans

At the end of each year we task or Contract Managers to prepare service development plans which aim to identify a range of initiatives that they intend to implement at their facilities during the course of the next year.



• Launch of expanded programme of Les Mills group exercise classes

• Delivery of Multi-Sports Camps during the school holidays

• Audience development initiatives focussed at Drama and the 18 – 24 year age group

• Expansion of the Grove Academy Programme


• Delivery of the Sporting Chance Programme aimed at helping 7 – 11 year olds maintain healthy lifestyles

• Delivery of the ‘Move into Sport’ Programme in conjunction with County Durham Sport

• Delivery of a junior 5 a side league at Peterlee Leisure Centre


• Delivery of a new Active Life programme aimed at the over 50’s

• Working with Netball England and the local sports development team to provide Netball opportunities for all ages

• Delivery of expanded Free Running Programme


• Expanding the Healthy Walks programme in conjunction with local Children’s Centres to include more opportunities for young people

• Expansion of the Vitality project to work more closely with health specific organisations and associations

• Extension of opening hours at Whisby Natural World Centre during the summer periods

• Introduction of the Learn2 system which administers and monitors progress on swimming lesson programmes


• Introduction of ‘pay as you go’ only group exercise classes

• Develop closer links with Netball England to further develop opportunities within the district

• Improve links with local charity Inspire+ to provide greater opportunities for young people


• Improve links with the Lincolnshire Sports Partnership to provide greater opportunities for young people

• Secure new grant funding to enable the GP Referral and Health Walks Programmes to continue to be provided in South Holland

• Increase the programme of grass roots sports coaching offered to young people (i.e. badminton, basketball and football)

• Delivery of Multi-Sports Camps during the school holidays


• Introduction of Spinning Classes to the group exercise programme

• Introduction of new Adult and Baby Sessions

• Introduction of new Tennis School

• Introduction of a ‘Swim Squad’ in conjunction with the Tavistock Swimming Club to bridge the gap between national plan levels 8 and 10


• Develop closer links with the Cherry Orchard Day Centre to provide opportunities for severely disabled children

• Develop closer links with Badminton England to Introduce ‘Smash it Badminton’ sessions aimed at increasing children’s participation in the sport

• Host ‘Sports Relief Mile’ and ‘Swimathon’ Events


Following a robust application process the following grants were awarded by LiTC at its recent AGM held in March

2014 to our local authority partners to deliver the following projects. In many instances ‘match funding’ has also

been secured by our partners.

Distribution of Surpluses

The Trustees are committed to the reinvestment of surpluses generated by the Society in furtherance of the Societies Objects and Community Programming Aspirations.

Local Authority Brief Description of ProjectTotal Cost

LiTC Funding

Match Funding


Targeted physical activity sessions in Dunstable and Leighton Buzzard aimed at:

1) Adults and children with disabilities 2) Families of looked after children 3) Mental illness sufferers 4) 50+ age group.

£19,721 £9,721 £10,000


Sporting Chance Programme - partnership programme in Easington which seeks to address obesity in young children (7 - 11 year olds) by encouraging participation in sport and physical activity. Supported by a number of local community partners.

£25,540 £7,740 £17,800


To expand delivery of successful ‘free running’ classes for young people to include Blackwater Leisure Centre, Maldon.

£5,000 £4,500 £500


To extend the provision of the successful Pod Playbus Project from April - December 2014 (current funding runs out in April). A mobile play / youth facility that delivers activity to 0 - 16 year olds in rural communities in North Kesteven.

£20,000 £10,000 £10,000


Swimming Pool Improvements for Galas - new diving blocks, mobile PA system – part of a SE funding bid with LiTC contribution being used as match funding.

£12,959 £3,500 £9,459


Increased sports development delivery at Castle Sports Complex and Peele Leisure Centre through the provision of soccer and basketball programmes for children.

£9,975 £6,975 £3,000


Working with OCRA to provide three different projects:

1) Outreach Physical Activity Programme to 11 rural villages 2) Community Sports and Fitness Festival 3) 3 x Specific Health, Lifeskills and Activity Interventions.

£23,850 £9,000 £14,850


Working with Tavistock College to put on an ‘Olympic Legacy’ style event providing sports taster sessions for all ages but focusing on teenagers and young adults.

£2,372 £1,000 £1,372


Commissioning two local charities (Worcester Community Trust & Disability Sport Worcester) to provide local coordinators to increase participation, encourage positive lifestyles through the provision of high quality play and disability sports provision.

£29,336 £10,000 £19,336

Total Funding £148,753 £62,436 £86,317

As a condition of the Grant Funding all our local authority partners are required to provide a quarterly update on

progress against achieving the stated objectives of each project and a full Report following conclusion of each project.


During the period of this report, training has been

successfully completed by managers and staff alike.

We have run a wide variety of courses which have

enhanced the performance and enriched the skills

of our team members enabling them to carry out

their day to day activities on site with a great deal of

confidence and knowledge.

All courses are designed with the organisations needs

at the forefront, whilst giving the team members skills

that are transferrable throughout their career with us.

Some examples of the courses that have been

operated and attended by our on-site management

teams are provided in the table below:

During the year we have worked closely with an

external partner in order to deliver apprenticeship

programmes for our staff. We have been very

successful in attracting candidates from within our

existing staff teams and also from new starters.

During the period of this report, 129 members of staff

across the organisation successfully qualified. These

qualifications have been achieved across the following

disciplines at both levels 2 and 3.

• Team Leader

• Sales

• Operational Services

• Leadership and Management

• Fitness

• Customer Service

• Business Administration

• Active Leisure

Staff Training and Apprenticeship ProgrammesWe continue to work closely with Leisure Connection’s training and development team to offer a comprehensive range of training courses and apprenticeship opportunities for our staff.

Course Attendees

Performance and Conduct Management (1 Day) 65

Delegating and Prioritising (1/2 Day) 25

Situational Leadership (1/2 Day) 25

Train the Trainer (2 Days) 20

Management Responsibility (1/2 Day) 18

Effective Team Coaching and Mentoring (1 Day) 27

Appraisal Training (1 Day) 25

Trauma Support Management (1 Day) 3

Recruitment and Selection (1 Day) 10

Health and Safety Competent Person 1 (1 Day) 25



Health and Safety Incident and Emergency Management (1 Day) 24

Health and Safety National Pool Management Qualification (2 Days) 8


Statutory Accounts have been prepared for Leisure

in the Community Limited for the twelve month

period to 30 September 2013 a copy of which

can be downloaded from our website www.

leisureinthecommunity.co.uk.

The Trustees have a responsibility to submit a completed

financial return for this period to the Financial Conduct

Authority (FCA) by the end of April 2014.

The Trustees have again, in the interest of probity,

agreed an external audit of the Accounts by Deloitte. A

summary of the key information from the accounts is

provided below:

Leisure in the Community Limited Statutory Accounts

Income and Expenditure Account 2013 2012

TURNOVER: Continuing operations £10,046,888 £4,767,656

Cost of sales (£6,703,422) (£4,668,610)

Gross profit £3,343,466 £99,046

Administrative expenses (£3,280,609) (£96,996)

OPERATING SURPLUS: Continuing operations £62,857 £2,050

SURPLUS BEFORE TAXATION £62,857 £2,050

Tax on Surplus - (£12)

SURPLUS FOR THE YEAR AFTER TAX £62,857 £2,038

Balance Sheet 2013 2012

CURRENT ASSETS

Stock £118,159 -

Debtors £835,535 £310,207

Cash at bank and in hand £1,348,604 £47,599

£2,302,298 £357,806

CREDITORS: Amounts falling due within one year (£2,217,735) (£336,100)

NET CURRENT ASSETS £84,563 £21,706

NET ASSETS £84,563 £21,706

CAPITAL AND RESERVES

Called up share capital £4 £4

Income and expenditure account £84,559 £21,702

SOCIETY’S FUNDS £84,563 £21,706


The Board Members of Leisure in the Community

Limited for the period up to 30 September 2013 were

David Coffield, Colin Barlow, Ian Cooper and Dennis

Bell (appointed 25th October 2012). Colin Barlow

acted as secretary for the society during this period.

A register of current Members, as set out below, is kept

at the Registered Office of the Society.

The Registered Office of Leisure in the Community

Limited is;

Dunstable Leisure Centre

Court Drive

Dunstable

Bedfordshire

LU5 4JD

Board Members and Registered Office

Name When joinedNumber of

Shares HeldNumber of loans

or deposits made

David Frederick Coffield 8th March 2007 1 Nil

Ian Stuart Cooper 18th March 2004 1 Nil

Colin Richard Barlow 30th August 2005 1 Nil

Dennis Bell 25th October 2012 1 Nil


Special Meetings of the Society were held during the

period on the following dates:

• 25th October 2012

Leisure Connection Limited Office, (Wyboston)

• 20th December 2012

Vale Farm Sports Centre (Wembley)

• 28th February 2013 Grove Theatre (Dunstable)

• 30th April 2013

National Centre for Craft and Design (Sleaford)

• 25th June 2013

Peterlee Leisure Centre (Peterlee)

The 2013 Annual General Meeting was held on

28th February at the Grove Theatre, Dunstable,

Bedfordshire.

Representatives of Leisure Connection Limited attend

all meetings of the Society to discuss matters relating

to the ongoing delivery of the Contracts.

Colin Barlow Secretary Leisure in the Community Ltd

June 2014

Trustees Meetings and Annual General Meeting


Working in Partnership

The map below shows the councils who worked in partnership with LiTC and the sister organisation LiTC (Worcester).


11

10

5

4

8

3

7

2

69

1



London Borough of Brent









10

8

6

5

4

3

2

1

11

9

7

Annual Report design by Wisetiger

Leisure in the Community Limited

Dunstable Leisure Centre, Court Drive, Dunstable, Bedfordshire LU5 4JD

www.leisureinthecommunity.co.uk

Documents

Leisure in the Community Limited€¦ · The LiTC portfolio finished the year incorporating 28 leisure and cultural facilities, which we manage on behalf of 10 local authority clients