LECTURER’S EMPLOYEE ORGANIZATION (LEO)REVIEW PROCESS

LEO CONTRACT AND RESOURCES

• LEO Contract Information can be found on the following sites:

• LEO Website• http://www.leounion.org/about-leo/collective-bargaining-agreement

• Other valuable LEO Information can be found on the SEHS webpage:• http://www.umflint.edu/sehs/forms-resources#tab-leo

LEO APPOINTMENTS

• There are 9 different LEO Appointments:

• LEO Lecturer I

• LEO Lecturer II

• LEO Lecturer III

• LEO Lecturer IV

• Intermittent Lecturer

• Adjunct Series• Adjunct Professor *

• Adjunct Associate Professor *

• Adjunct Assistant Professor *

• Adjunct Lecturer* For terms and purposes of this presentation we will not discuss these titles, as they are not commonly used in the School of Education and Human Services*

Article XI: Appointments, Major Review and Renewal, pg. 39 of 2013-2018 contract

TYPES OF REVIEWS

There are five major types of reviews that lecturers will undergo within a unit:

• Annual Report• Required of all lecturers when not up for the other four listed below

• Interim Review• Conducted by no later than the end of the major (Fall/Winter) fifth semester and in the Winter. Due to

most hires taking place in the Fall, most Interims are conducted during the fourth major semester.

• Major Review• Conducted when a lecturer has worked for 8 consecutive fall and winter semesters or when he or she

has worked at least 8 of the last 10 semesters, whichever occurs first.

• 2nd Major Review• A Lecturer II or IV shall be reviewed in the final year of his or her appointment.

• Continuing Review• Lecturer II and IV who have successfully completed two major reviews will undergo continuing

reviewsArticle XI: Appointments, Major Review and Renewal, pg. 39-56 of 2013-2018 contract

ANNUAL REPORTS

• Due to Department by March 12th

• List of completed Annual Reports due to Dean’s Office by March 25th

• Copy of Annual Report due to Dean’s Office by May 31st

• Annual Reports cover all courses taught in a calendar year January 1-December 31• The Annual Report Form for SEHS Lecturers can be found at https://www.umflint.edu/sehs/forms-resources#tab-leo

• Annual Reports submitted by an Employee during the time period covered by a review will be considered during that review.

• If on any Annual Report the academic unit believes improvement is needed in one or more areas, the academic unit shall provide written feedback on an Employee’s annual report.

• If a lecturer fails to submit an annual report in a timely matter, the academic unit can deny the annual increase• Unit must provide Employee with written notice via USPS of intent to deny annual increase• Employee has 14 days to submit report• After receiving report and explanation, the unit has the discretion to allow for the annual increase or not.

• All Employees who work during any part of the annual report period shall be required to submit an annual report

Article XIX: Performance Evaluation, pg. 101-102 of 2013-2018 contract

INTERIM REVIEWS

• Due to Department by January 20th

• Due to Dean’s Office by March 12th

• Only for Lecturer I and III’s

• Outlines for requirements for Interim Reviews can be found at : https://www.umflint.edu/sites/default/files/users/kacornel/ECDC/intermittent_review_notebook_guidelines_1.pdf

• Interim Review Notebooks should contain the following:• Interim Review Narrative

• List of courses taught

• Reflection on Teaching

• Reflection on student course evaluations/peer observations

• Description of Service Contribution (Lecturer III’s only)

• Attachments• Course Evaluation Summary Form (for entire review period)

• Course Evaluations (all courses and sections taught in the review period)

• Classroom observation

• Syllabi for different courses taught

• Updated vita

Article XIX: Performance Evaluation, pg. 103 of 2013-2018 contract

INTERIM REVIEWS(CONT.)

• The Chair of the Department will review and submit feedback to the lecturer by no later than March 19th.

• If the interim review identifies areas in need of improvement, the Chair and lecturer can meet to discuss concerns/issues with review.

• The lecturer also has the right to respond to the Chair’s feedback by no later than March 24th.

• Both letters should be copied and sent to the Dean’s office to be kept on file.

Article XIX: Performance Evaluation, pg. 103 of 2013-2018 contract

MAJOR REVIEWS

• All Lecturer I and IIIs will undergo a major review if they have been consecutively employed by SEHS

• There are three resources on the SEHS website that outline the process and guidelines for LEO Major Reviews• “Major & Continuing Renewal Review Process and Guidelines”

• “Major and Continuing Renewal Standards for LEO faculty”

• “Major Review Notebook Guidelines”

• All documents can be found at https://www.umflint.edu/sehs/forms-resources#tab-leo

• Due to Department by January 20th

• Due to Dean’s Office by March 12th

• Due to Executive Committee by March 21st

• Results of Review due to LEO by April 1stArticle XIX: Performance Evaluation, pg. 103-105 of 2013-2018 contract

MAJOR REVIEWS CONTINUED

• A LEO’s Major Review should contain the following:

• Table of Contents

• Chair Statement

• Teaching Statement and Reflection

• Service Statement and Reflection (Lecturer III only)

• Annual Reports

• Interim Review Narrative and Chair’s Response

• Attachments

• List of courses taught

• Course Evaluation Summary Form

• Course Evaluations

• Classroom Observations *At least two observations form two different years

• Course Syllabi

• Other course documentation (please see the major review notebook guidelines for specifics)

• List of service activities

• Vita

Article XIX: Performance Evaluation, pg. 103-105 of 2013-2018 contract

MAJOR REVIEWS CONTINUED

• Any major review shall be conducted by a committee of no fewer than three (3) members who will review, evaluate, and make recommendations to the Employee’s academic director/chair or dean as applicable. The committee may include an employee who has passed a major review.

• Successful completion of a major review will promote a lecturer I to a lecturer II or a lecturer III to a lecturer IV

• Successful completion will result in a three year contract with SEHS. At the end of the LEO’s third year they will undergo a second major review, which will follow the same guidelines as the first major review.

• Failure to successfully complete a major review will result in:• Termination

• One year appointment with remediation plan and another major review. If Employee fails the subsequent major review, the Employee will be terminated.

Article XIX: Performance Evaluation, pg. 103-105 of 2013-2018 contract

CONTINUING REVIEWS

• Lecturers who have successfully completed two major reviews shall undergo a continuing review prior the ending of their subsequent appointment.

• There are three major resources on Continuing Reviews, that can be found on the SEHS webpage at https://www.umflint.edu/sehs/forms-resources#tab-leo

• “Major & Continuing Renewal Review Process and Guidelines”

• “Major and Continuing Renewal Standards for LEO faculty”

• “Continuing Renewal Review Notebook Guidelines”

• Due to Department on January 20th

• Due to Dean’s Office on March 12th

• Results of Review due to LEO by April 1st

Article XIX: Performance Evaluation, pg. 105-107 of 2013-2018 contract

CONTINUING REVIEW (CONTINUED…)

• Continuing Reviews should contain the following

• Lecturer’s Statement and Reflection

• Service statement (applicable to lecturer IV only)

• Copy of course materials for the last two terms of instruction

• The following documents will be provided by the lecturer, department and school. In the future, these documents will be the sole responsibility of the department and the school:• Chair Statement (Department)

• Annual Reports (Dean’s Office)

• Course Evaluation Summary Form (Department/Lecturer)

• Classroom Observations (Department/Lecturer)

• Course Evaluations (Department/Lecturer)Article XIX: Performance Evaluation, pg. 105-107 of 2013-2018 contract

CONTINUING REVIEW (CONTINUED…)

• Successful completion of Continuing Review will result in initial 5 year contract and 7 year contracts for subsequent continuing reviews

• Unsuccessful completion of Continuing Reviews will result in:

• One year terminal appointment

• Two year terminal appointment with remediation plan. Please see the SEHS Dean’s Office regarding the formation of a remediation plan.

Article XIX: Performance Evaluation, pg. 105-107 of 2013-2018 contract