LEBANON CITY COUNCIL MEETING · 2017-12-13 · Linn County’s Redelineation of Wetlands Designation - The County relies on the federal wetlands inventory, – which has r adically

Lebanon City Council Meeting Agenda – 12/13/2017 Page 1 of 2

Mayor Paul Aziz

Councilor Jason Bolen Council President Bob Elliott Councilor Floyd Fisher Councilor Robert Furlow Councilor Rebecca Grizzle Councilor Wayne Rieskamp

MISSION STATEMENT The City of Lebanon is dedicated to providing exceptional services and opportunities that enhance

the quality of life for present and future members of the community.

CALL TO ORDER / FLAG SALUTE

ROLL CALL

APPROVAL OF COUNCIL MINUTES: November 8, 2017 Regular Session Minutes

CONSENT CALENDAR: The following item(s) are considered routine and will be enacted by one motion. There will not be a separate discussion of these items unless a Councilor so requests. In this case, the item(s) will be removed from the Consent Calendar and considered separately.

AGENDA: Lebanon City Council Agenda – December 13, 2017 APPOINTMENTS: Arts Commission – Ray Hendricks & Kate Lacy BOARD MINUTES: Arts Commission – October 9, 2017 Bike & Pedestrian Advisory Board – September 28, 2017 Library Advisory Committee – September 12, 2017 LIQUOR LICENSE: Bigfoot Bites, Inc. (1112 S. Main Street) – New Outlet

PROCLAMATION / PRESENTATION / RECOGNITION:

Audit Presentation, by Steve Tuchscherer, CPA

PUBLIC COMMENTS: The Council welcomes all respectful comments regarding the City’s business. Citizens may address the Council by approaching the microphone, signing in, and stating their name and address for the record. Each citizen is provided up to 5 minutes to provide comments to the Council. The Council may take an additional two minutes to respond. The City Clerk will accept and distribute written comments at a speaker’s request.

Addition

LEBANON CITY COUNCIL AGENDA December 13, 2017 (6:00 p.m.)

Santiam Travel Station 750 3rd Street, Lebanon, Oregon

Revised 12/13/17

Lebanon City Council Meeting Agenda – 12/13/2017 Page 2 of 2

REGULAR SESSION:

1) Accepting the City’s 2017 Audit Report

Presented by: Tina Huff, Interim Finance Director

Approval/Denial by RESOLUTION NO. 2017-37

2) Biosolids Emergency Hauling Agreement

Presented by: Rob Emmons, Engineering Services Supervisor

Approval/Denial by MOTION RESOLUTION NO. 2017-38

3) City Manager's Report

Presented by: Gary Marks, City Manager

Discussion

ITEMS FROM COUNCIL

PUBLIC COMMENTS: An opportunity for citizens to comment on items of city business.

ITEMS FROM PRESS: An opportunity for the Press to ask questions pertaining to city business.

NEXT SCHEDULED COUNCIL MEETING(S)

January 10, 2018 (6 p.m.) Regular Session February 14, 2018 (6 p.m.) Regular Session

ADJOURNMENT

Change

Approval of Minutes

DRAFT Lebanon City Council Meeting Minutes – 11/8/17 Page 1 of 3

Council Present: Council President Bob Elliott, Councilors Jason Bolen, Floyd Fisher, Robert Furlow, Rebecca Grizzle and Wayne Rieskamp

Staff Present: City Attorney Tré Kennedy, City Manager Gary Marks, City Clerk Linda Kaser and

Police Chief Frank Stevenson

CALL TO ORDER: Council President Elliott called the Regular Session of the Lebanon City Council to order at 6:00 p.m. in the Santiam Travel Station Board Room and led in the Pledge of Allegiance.

ROLL CALL: Roll call was taken with Mayor Aziz absent.

APPROVAL OF CITY COUNCIL MINUTES

Councilor Grizzle moved, Councilor Bolen seconded, to approve the October 11, 2017 Regular Session Minutes as presented. The motion passed unanimously.

CONSENT CALENDAR

AGENDA: City of Lebanon Council Agenda – November 8, 2017 BOARD MINUTES: Arts Commission – September 18, 2017 Parks Committee/Tree Board – July 25, 2017 Senior & Disabled Services Advisory Committee – July 19, 2017

Councilor Grizzle moved, Councilor Rieskamp seconded, to approve the Consent Calendar as presented. The motion passed unanimously.

PRESENTATION – Annual Risk Report for 2016/17

Steve Uerlings, Barker-Uerlings Insurance, distributed the 2016/17 Risk Management Report and provided a quick summary of the report.

Property appraisals will be done this year so renewal will include updated replacement values. There were no property losses in the last five years. Tort liability loss for 2015/16 is primarily reserves (for a pending Public Works case) with most in legal fees. Liability losses have primarily been in the Police and Public Works departments, which is typical in any city. Overall history with auto liability claims has been good; there is one pending claim from 2015/16 involving Public Works. Auto physical damage rose in 2014/15 due to Police vehicle accidents. Since 2012, the Police department incurred about $45,000 in auto physical damage. The City averaged about seven claims per year at an average cost of $7,200 per claim. This figure is slightly skewed because of two major losses pending in reserves. Property and liability claims for 2016/17 totaled five, as compared to the 2012/13 figure of 18. Workers’ compensation claims have been very good for the last few years.

LEBANON CITY COUNCIL MINUTES – DRAFT November 8, 2017


City Manager Marks added that the City’s safety program largely contributes to the success of low workers’ compensation claims. Since 2014, the City is paying $47,000 less in premiums and will also receive about a $30,000 dividend.

PUBLIC COMMENTS

Thomas Pouliot, 1350 Williams Street, distributed copies of a Scroggins Mill building map, which showed areas that can be improved so that it can be used as a museum or for another use. He also expressed concern about accidents on Hwy. 34 at Denny School Road.

REGULAR SESSION

1) Boys & Girls Club (Old Library) Lease Renewal

Marks stated that the staff report was provided to Boys & Girls Club Executive Director Kris Latimer, who was unable to attend but reviewed the information and agreed that this was a fair assessment.

City Attorney Kennedy stated that the background provided by City Clerk Kaser was imperative to understanding the original intent of the lease. Staff recommends staying with the existing lease to allow time for a professional inspection and time for staff to assess any associate building costs as part of the facilities master plan.

Kennedy confirmed for Councilor Furlow that the Boys & Girls Club giving notice would not hold them liable for addressing any building issues.

Councilor Furlow moved, Councilor Bolen seconded, to STAY WITH THE EXISTING LEASE TO ALLOW TIME FOR A PROFESSIONAL INSPECTION AND FOR STAFF REVIEW AND ASSESSMENT. The motion passed unanimously.

Responding to Councilor Furlow’s question, Marks indicated that the hope is to present the facilities master plan consultant RFP within the next two to three months. The facilities master plan is one of Council’s goals; its primary objective will be City Hall with a subsection on the existing water treatment plant. The old library is not anticipated to be included but it could be collateral in addressing needs that may come up through the study. The City would like to keep its options open as there are many possibilities in how facilities may change.

2) City Manager's Report – Marks provided updates:

Finance Director Recruitment – The first round of interviews resulted in no recommendation to hire. The position has been re-advertised as open until filled with immediate review. Because of the upcoming budget process, the City is also looking at contracting with an interim finance director.

Linn County’s Re-delineation of Wetlands Designation – The County relies on the federal wetlands inventory, which has radically changed for east Linn County. This has no impact on Lebanon’s wetlands as we comply with the Oregon Department of State Lands. Marks hopes to provide an update soon about a proposed re-delineation of Lebanon property based on the consultant’s report.


ITEMS FROM COUNCIL

Councilor Furlow commended the Arts Commission as they seem to be very productive; he also thanked Marks for being the Chair.

Marks shared that the Ghouls & Growls Dog Halloween Costume Contest was a lot of fun. It was put on by the Arts Commission and was sponsored by the Lebanon Animal Hospital. The Arts Commission will soon be selling a 2018 calendar that will include select photos submitted through a contest. Proceeds will go towards funding future community arts programs. The group is working on commissioning four artists to create art for the north wall of Strawberry Plaza. The hope is to have the unveiling in the next two months and an unveiling for the south wall in the spring.

Council President Elliott reminded everyone to honor our veterans this Veteran’s Day. He added that the Lebanon Strawberrians will take part in Albany’s Veterans’ Day Parade.

Kennedy shared that Lebanon’s Cooper Brooks was named Junior First Citizen for Linn County.

PUBLIC COMMENTS – There were none.

ITEMS FROM PRESS – There were none.

NEXT SCHEDULED COUNCIL MEETING(S)

December 13, 2017 (6 p.m.) Regular Session January 13, 2018 (6 p.m.) Regular Session

ADJOURNMENT

Council President Elliott adjourned the Regular Session at 6:34 p.m.

[Minutes prepared by Linda Kaser & Donna Trippett]

Minutes Approved by the Lebanon City Council on this 13th day of December 2017.

Paul R. Aziz, Mayor Bob Elliott, Council President ATTESTED: Linda Kaser, City Clerk

Consent Calendar

Appointments

925 S. Main Street Lebanon, Oregon 97355 TEL: 541.258.4905 www.ci.lebanon.or.us

City Clerk’s Office

To: Mayor Aziz and City Council Date: December 6, 2017

From: Linda Kaser, City Clerk Subject: City Council Advisory Boards Appointment

I. CURRENT REPORT

Mayor Aziz is pleased to appoint Ray Hendricks to the Lebanon Arts Commission at the December 6, 2017 City Council Meeting. Mr. Hendricks is filling a vacant position on the Commission and will serve the remainder of that three-year term which ends June 30, 2019.

II. RECOMMENDATION

Confirm the Mayoral appointment through the Consent Calendar. /lgk C: Ray Hendricks Gary Marks, Arts Commission Chair

Board & Committee Meeting Minutes

• Call to Order:

o Commission members present: Gary Marks, Lori McNulty, Keith Kutch, Cassie Cruze, Sheree Speaks. Leigh Matthews Bock was in attendance as well.

o Approved September 18, 2017 meeting minutes • Signage for Lebanon Trails:

o Keith continues to facilitate contact between the OSU Graphic Design Department and Build Lebanon Trails. The goal is for the signage to be complete by end of December.

• Strawberry Plaza Art Boards update: o Gary presented two submissions of artwork by Alisha Whitman o The Commission selected the Peterson’s Butte piece and asked that the second

submission be held in reserve to be created at a later date. o The archway into Conversion Brewery will be removed as it blocks at least one art

boards. • The Great Quirky Turkey Pageant:

o Thirty-four turkeys have been sponsored. Commission agreed to sell no more. o In the spring of 2018 Commission will begin getting the word out to artists. o Leigh will order the turkeys from Dave Smith Decoys.

• Ghouls & Growls Dog Halloween Costume Contest: o Sheree updated the Commission on her efforts to secure prizes. o The Commissioned agree ‘People’s Choice’ award would be considered the grand prize. o Lori will stop by the dog grooming business near the Chamber of Commerce to ask for a

gift certificate. o Leigh went over the event details and will send an email the week before with details on

when to show up and how to help. • 2018 Lebanon Photo Art Calendar Fundraiser:

o Twenty- four submissions thus far. o Reminder: October 30 lunch meeting at City Hall to select winning photos. o Leigh will provide Cassie the photos and phone number to call into the meeting. o Calendars should be available by mid-November.

Lebanon Arts Commission Meeting Minutes

Monday, October 9, 2017 | 5:45 pm Lebanon Public Library, 55 Academy Street,

Community Meeting Room

• Next Meeting Date: o Monday, November 20, 2017 at 5:45pm, Lebanon Public Library Community Room

• Public Comment: o Will Wright, the Lebanon Downtown Association, spoke a moment about his support for

the arts. • Meeting adjourned at 6:25 pm

City of Lebanon

Bike & Pedestrian Advisory Board Minutes September 28, 2017

Members present: Damon Tempey, Michael Mattingly, Roger Munk, Jim Ruef and

Robert Waterhouse

Called to order: 7:00 pm

Approval of Minutes: The minutes of previous meeting was approved.

Reports:

• TSP – Jim reported that no TSP advisory meetings had occurred since last Bike & Pedestrian meeting.

• Bike Safety Training – Discussed bike safety training in schools. Noted that no current organized bike safety program that we know of in Lebanon. Requires volunteers to make it happen. Michael will research possibilities with Sand Ridge.

• Bicycling Merit Badge – Roger discussed working with Scout troop 404 about bicycling merit badge. They now have the materials, and he is willing to be ride leader, but will probably have to wait until next summer, riding season is over.

• Bike Racks – Jim and Roger noted that it is a city requirement that new construction incorporate bike racks into plans. Also, that BLT has installed some. Noted difficulty in placing them at downtown businesses, but that they are located in parking lots downtown.

Next meeting: October 26, 2017 at 7:00 pm Adjourned: 7:30 p.m. Submitted by Roger Munk, secretary

Minutes

Lebanon Public Library Advisory Committee Meeting

September 12, 2017 The meeting was called to order at 4:31 pm by Garry Browning, chair. Present: Gary Browning, chair; Virginia Cloyd; JonLee Joseph; Jim Ruef; Delvin King; Kendra Antila, Library Director Minutes of the July 11, 2017 meeting were approved as presented. Library Director’s Report: The committee reviewed the July and August full statistics reports. Changes in the format were approved and all agreed that program statistics could be dropped from the full report as they are better represented on the accompanying statistical comparison. The issue causing incorrect wifi stats was explained and has been resolved. The committee discussed resource sharing with the Linn Library Consortium in preparation for Kendra’s meeting with City Manager Gary Marks next week. Kendra will follow up with participating libraries regarding the grant to cover courier costs. Friends of the Library Report: Jonlee gave the financial report and encouraged all to contribute Mega Foods receipts to the Friends of the Library. Receipts are collected at the Senior Center. The next book sale will be September 23rd. Unfinished Business: None New Business: The committee began a discussion on youth accounts that are unable to renew due to long overdue items. Kendra will research policies at other libraries. Public Comments: None Announcements: None The meeting was adjourned at 5:18 pm. The next meeting will be on November 14.

Liquor License(s)



To: Mayor Aziz and City Council Date: December 6, 2017

From: Linda Kaser, City Clerk Subject: Liquor License Application (New Outlet – 1112 S. Main Street)

Bigfoot Bites, Incorporated has applied for a New Outlet Liquor License located at 1112 S. Main Street. The OLCC Application is attached for Council’s review and consideration. The Lebanon Fire Marshal, Police Chief, Building Official and Community Development Manager have reviewed the application and found no evidence to support a denial of this liquor license application. Council Action: Staff recommends that Council authorize a favorable recommendation to OLCC under the City Council Consent Calendar. /lgk

Proclamation/Recognition/Presentation

Audit Presentation

Steve Tuchscherer, CPA

Agenda Item 1



To: Mayor Aziz and City Council Date: November 17, 2017

From: Linda Kaser, City Clerk

Subject: Lebanon Audit Report for Year Ending June 30, 2017 Staff expects to receive hardcopies of the Audit Report prepared by Steve Tuchscherer, CPA by the end of November for City Council review. As soon as Assistant Finance Director Huff receives the electronic version, I’ll email it to each council member to allow you more time to review the report and findings. Staff Recommendation: Staff recommends that City Council approve the attached Resolution Accepting the City of Lebanon’s Audit Report and Findings for the Year Ending June 30, 2017.

Resolution No. 2017-37 Page 1 of 1

A RESOLUTION ACCEPTING THE CITY OF LEBANON AUDIT REPORT FOR YEAR ENDING JUNE 30, 2017

) ) )

RESOLUTION NO. 2017-37

WHEREAS, ORS 297 establishes the laws requiring an annual financial audit of a municipal corporation’s financial statements at least once every fiscal year by a qualified independent auditor; and

WHEREAS, for the fiscal year ending June 30, 2017 the firm of Steve Tuchscherer, CPA, PC performed the financial audit of the City of Lebanon’s financial statements.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF LEBANON:

The City of Lebanon hereby accepts the audit report and management letter for the audit of the City’s financial statements for the fiscal year ending June 30, 2017.

Passed by the Lebanon City Council and executed by the Mayor on this 13th day of December, 2017 by a vote of ___yeas and ____nays.

CITY OF LEBANON, OREGON

Paul R. Aziz, Mayor Bob Elliott, Council President

ATTESTED BY: ______________________________ Linda Kaser, City Clerk

Agenda Item 2


Engineering Services

I. INTRODUCTION

The City of Lebanon has partnered with the City of Albany in developing an agreement to dispose of excess biosolids from Lebanon’s Wastewater Treatment Plant.

II. CURRENT REPORT

Lebanon’s Wastewater Treatment Plant (WWTP) produces a Class B biosolid which must be either applied to non-food bearing crops or landfilled per DEQ oversight. Typically, Lebanon disposes of biosolids on local grass seed fields. This practice has worked for several years, but recently the City has had to make unplanned emergency arrangements to remove excess biosolids from our WWTP. The City of Albany has a well-established procedure of dewatering biosolids and hauling the de-watered solids to the Coffin Butte Landfill. They have excess capacity in their system to accept a limited quantity of biosolids from the City of Lebanon. The attached agreement outlines the terms and conditions of which Albany would accept a limited quantity of biosolids from Lebanon and the cost to do so.

II. RECOMMENDATION

Staff Recommends approval of the agreement for Albany to dispose of Lebanon’s excess biosolids until a less costly method can be developed and permitted by DEQ.

To: Mayor Aziz and City Council

From: Rob Emmons, Engineering Services Supervisor

Subject: Emergency Biosolids Hauling Agreement

Date: December 6, 2017


RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ALBANY AND CITY OF MILLERSBURG FOR EMERGENCY BIOSOLIDS HAULING

) ) ) )

RESOLUTION NO. 2017-38

WHEREAS, Lebanon, Albany and Millersburg are Municipal Corporations of the State of Oregon; and

WHEREAS, Lebanon owns the Lebanon Wastewater Treatment Plant (WWTP); and

WHEREAS, Albany and Millersburg own and Albany operates the Albany-Millersburg Water Reclamation Facility (WRF); and

WHEREAS, The Lebanon WWTP is operated and maintained by a contractor; and

WHEREAS, Lebanon may have a need to transport excess WWTP solids during the winter of 2017-2018; and

WHEREAS, Albany has available capacity at the WRF to accept a limited quantity of Lebanon’s excess WWTP solids; and

WHEREAS, Albany, Millersburg, and Lebanon are units of local government, authorized under ORS 190.010 to enter into written intergovernmental agreements for the performance of specified activities; and

WHEREAS, the newly negotiated intergovernmental agreements call for adoption of the agreements by Resolution of each respective City Council.

NOW, THEREFORE, BE IT RESOLVED that the City of Lebanon City Council hereby authorizes the Mayor and City Manager to execute the attached intergovernmental agreement with the City of Albany and the City of Millersburg, provided as Exhibit A.

Section 1. This resolution is effective January 1, 2018.

Passed by the Lebanon City Council and executed by the Mayor on this 13th day of December, 2017, by a vote of yeas and nays.

CITY OF LEBANON, OREGON

Paul R. Aziz, Mayor Bob Elliott, Council President

ATTESTED: Linda Kaser, City Clerk

EXHIBIT A


EMERGENCY BIOSOLIDS HAULING AGREEMENT

THIS AGREEMENT is made and entered into on this ____day of ____________ 2017, by and between the CITY of ALBANY, a Municipal Corporation, hereinafter referred to as “Albany,” the CITY of MILLERSBURG, a Municipal Corporation, hereinafter referred to “Millersburg,” and the CITY of LEBANON, a Municipal Corporation, hereinafter referred to as “Lebanon.”

RECITALS

WHEREAS, Albany, Millersburg, and Lebanon are Municipal Corporations of the State of Oregon; and

WHEREAS, Albany and Millersburg own and Albany operates the Albany-Millersburg Water Reclamation Facility (WRF); and

WHEREAS, Lebanon owns the Lebanon Wastewater Treatment Plant (WWTP); and

WHEREAS, The Lebanon WWTP is operated and maintained by a contractor; and

WHEREAS, Lebanon may have a need to transport excess WWTP solids during the winter of 2017-2018; and

WHEREAS, Albany has available capacity at the WRF to accept a limited quantity of Lebanon’s excess WWTP solids; and

WHEREAS, Albany, Millersburg, and Lebanon are units of local government, authorized under ORS 190.010 to enter into written intergovernmental agreements for the performance of specified activities.

NOW, THEREFORE, the Parties agree as follows:

1. Background

1.1 Lebanon’s WWTP produces a Class B biosolids with an average solids content of between two and four percent.

1.2 In the winters of 2015-2016 and 2016-2017 Lebanon had to make unplanned emergency arrangements to remove solids from their WWTP due to solids overloading within the plant. Making arrangements to dispose of large quantities of biosolids during the winter months is complicated and expensive if prior planning has not been done.

1.3 Albany’s WRF has a well established procedure whereby wastewater treatment plant solids from the WRF are dewatered and hauled to the Coffin Butte landfill.

1.4 Capacity exists within the Albany WRF to accept a limited quantity of wastewater treatment plant solids from the Lebanon WWTP without negatively impacting WRF performance or landfill disposal of Albany’s treatment plant solids.

2. Covenants of Lebanon

2.1 Lebanon shall pay for testing and other requirements necessary to gain approval from the Coffin Butte landfill for disposal of their WWTP solids prior to delivering any WWTP solids to the WRF.

2.2 Lebanon, or its contract operator, shall notify Albany at least 7 days prior to delivering WWTP solids to the WRF.

2.3 Lebanon shall deliver WWTP solids in quantities not to exceed 75,000 gallons per calendar week. Total solids delivered to the WRF shall not exceed 500,000 gallons or 65 dry tons, whichever is met first, for the duration of this Agreement.


2.4 Lebanon, or its contract operator, shall test the solids percentage in each load to be delivered to the WRF. Test results will be sent to Albany WRF staff weekly and be accurate to at least one-tenth of a percentage.

2.5 Lebanon, or its contract operator, shall provide all staff and equipment necessary to deliver the WWTP solids to the designated WRF receiving tank.

2.6 Lebanon may allow Albany staff to coordinate directly with the contract operator of the Lebanon WWTP for scheduling, testing, and delivery of solids to the Albany WRF.

2.7 Lebanon shall pay Albany for handling and disposal of the delivered WWTP solids according to the terms of Section 4 of this Agreement.

3. Covenants of Albany

3.1 Albany shall arrange for testing of the Albany/Lebanon sludge cake mix and submit results to Republic Services for final landfill approval.

3.2 Albany shall reasonably maintain capacity within the WRF for the acceptance of Lebanon WWTP solids delivered according to the terms of this Agreement, however, Albany may refuse to accept solids due to any of the following: odor issues, excessive solids backup (cake or liquid), equipment breakdown, or the Coffin Butte landfill refuses to accept solids.

3.3 Albany shall not unreasonably delay the delivery of solids from the Lebanon WWTP.

3.4 Albany shall process and dispose of the Lebanon WWTP solids in accordance with the permits and requirements of Republic Services and the Coffin Butte landfill.

3.5 Albany shall maintain records of the volume and percent of solids delivered to the WRF and shall prepare a quarterly invoice to Lebanon according to the terms of Section 4 of this Agreement.

4. Charge for Service

4.1 Lebanon agrees to pay $600 per dry ton of solids delivered to the Albany WRF. The dry tonnage will be calculated per load based on total gallons and the percent of solids for each load delivered.

4.2 Albany will invoice Lebanon for payments required per this Agreement monthly. Lebanon agrees to pay all amounts owed by the dates shown, unless otherwise agreed to in writing by both parties. Any late payment shall bear interest at three (3) percent per annum if not paid within 30 days of invoice. Interest shall accrue automatically without written notice from Albany. Unless otherwise requested by the City of Albany, payments shall be submitted to:

City of Albany Public Works Department Attention: Jeff Babbitt 333 Broadalbin Street SW PO Box 490 Albany, OR 97321-0144

5. Indemnification: Each Party agrees to indemnify and hold the other Party and its agents harmless from any governmental or third party claims or damages, including costs of defense and mitigation, resulting, or claimed to result, in any manner from the indemnifying Party's acts or omissions in violation of the terms of this Agreement.

6. Modification: All modifications to the Agreement must be approved in writing by both cities’ governing bodies.

7. Term and Termination: The term of this Agreement is one (1) year.

8. Good Faith: With regard to their respective obligations and commitments under this Agreement, each party covenants that it shall act in good faith and deal fairly with the other party.


9. Dispute Resolution: It is the intent of the Parties to limit the issues available for dispute resolution. The issues raised must be related to interpretation of the express terms of this Agreement and the enforcement thereof and/or damages for breach. Disputes shall first be subject to mediation followed by binding arbitration. Either party may initiate the mediation/arbitration process by providing written notice to the other suggesting the persons proposed to mediate or arbitrate and the procedures and timelines therefore. Should the parties be unable to agree upon these matters, within 30 days of the written demand for mediation/arbitration set forth above, either party may apply to the presiding judge of Linn County for the selection of the mediator and/or arbitrator(s) and the presiding judges selection thereof shall be binding. In such event, the mediator or arbitrator(s) thus selected shall determine the procedures and timelines to be employed and the Parties shall share equally in all dispute resolution costs.

10. Costs and Attorney Fees. If suit, action, arbitration, or mediation is instituted to interpret or enforce the terms of this Agreement or with respect to any dispute under this Agreement, the prevailing party is entitled to recover from the other party the sum that the court, arbitrator, or mediator may adjudge reasonable as costs and expert witness and attorney fees in any such proceeding, at trial, on any appeal or petition for review, and in any bankruptcy proceeding (including the adjudication of any issues peculiar to bankruptcy law), in addition to all other sums provided by law.

11. Compliance with Applicable Law: The Parties shall comply with all federal, state, and local laws and ordinances applicable to the Agreement, including, without limitation, applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations.

12. Severability: The parties agree that if any term or provision of this Agreement is declared by a court of competent jurisdiction or authorized regulatory agency to be illegal or in conflict with any law or applicable government regulation, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if the Agreement did not contain the particular term or provision held to be invalid or in conflict with regulations. In the event that the invalidation of the term or provision results in the Agreement thereby failing in its essential purpose, the parties may proceed pursuant to law subject to the dispute resolution procedures contained here.

13. Construction of Contract: This Agreement shall not be construed against either Party regardless of which Party drafted it. Other than as modified by this Agreement, the applicable rules of contract construction and evidence shall apply.

14. Waiver: No provision of this Agreement may be waived except in writing by the Party waiving compliance. No waiver of any provision of this agreement shall constitute waiver of any other provision, whether similar or not, nor shall any one waiver constitute a continuing waiver. Failure to enforce any provision of this Agreement shall not operate as a waiver of such provision or any other provision.

15. Resolution: Both Parties agree to adopt this Agreement by Resolution of its respective City Council.

FOR CITY OF LEBANON: FOR CITY OF ALBANY:

Paul Aziz, Mayor Sharon Konopa, Mayor

Gary B. Marks, City Manager Peter Troedsson, City Manager Approved as to Content: Approved as to Content:

Ron Whitlatch, Engineering Services Director Chris Bailey, Public Works Operations Director


Approved as to Form: Approved as to Form:

John Tre’ Kennedy, City Attorney Sean Kidd, City Attorney

FOR CITY OF MILLERSBURG:

Jim Lepin, Mayor

Kevin Kreitman, Interim City Manager Approved as to Form:

Forrest Reid, City Attorney

Agenda Item 3

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City Manager Report – November 2017 Page 1 of 8

I. A. ADMINISTRATION – Gary Marks, City Manager

Month in Review: The following provides the highlights of my work during the month of November. • Filling the City’s vacant Finance Director position required a significant portion of my time in November. After working

with Debi Shimmin to make adjustments to the job description, the process of reviewing candidates, and re-advertising the position, we received an application from Matthew Apken, an Oregon Municipal Auditor from Canby, Oregon. After successfully passing a screening interviewing, I invited him to participate in a meeting with Finance and Court Department staff and to be interviewed by the City’s Interview Committee. Subsequently, both staff and the Committee gave me recommendations to offer the position to Mr. Apken. I made the offer and he accepted on November 30th. He is scheduled to begin work on Monday, December 18th. I feel (and the Committee and staff concurred) that Mr. Apken has the technical skills, experience and people skills to perform well in the position. We are looking forward to having him join our team.

• November was also defined by my efforts to further the City Council’s goal to site the proposed Intermodal Truck-Rail in Lebanon. My work included meetings with realtor Bill Fletcher, Kevin Mannix and Connor Harrington of the Oregon Shipping Group, Di Lacey and Michelle Steinhebel of COMP-Northwest, Dala Johnson and Wyatt King of the Lebanon Downtown Association, Kelly Odegard of the Edward C. Allworth Veterans Home, Larry Mullins of Samaritan Health, Tom Oliver of the Lebanon Community Schools and City Councilors. I also spoke with the Lebanon Chamber of Commerce’s Economic Development Committee about the project. The purpose of these meetings was to update key community members and to seek letters of support for the effort. The Oregon Department of Transportation has invited applications for planning funds for prospective sites for the new facility. Only sites that receive planning funds will be considered by ODOT in the final site selection process. Planning applications are due December 15th. Lebanon’s application is being prepared by the Oregon Shipping Group, which is an industry group (with about 40 business members) that has found Lebanon to be an attractive location for the facility.

• On November 14th I met with Shelly Garrett and other members of the Linn Benton Community College (LBCC) team about the business incubator/maker space facility that has been proposed by LBCC to occupy the former JC Penney Building on Main Street. Oregon RAIN (an organization promoting entrepreneurship and incubator spaces in the south Willamette Valley and mid-Coast regions) is taking the lead in a joint grant application among several cities to Business Oregon for funding that would further the LBCC project, partially-fund the economic development position foreseen in the Lebanon 2040 Strategic Action Plan for the City of Lebanon and also create a new RAIN position to promote and support entrepreneurial efforts in Linn and Benton Counties. It is expected that several south Willamette Valley cities will be jointly applying for funding for the purposes discussed here. I have been working with Walt Wendolowski and RAIN’s grant writer to further the City’s effort to be a part of this effort. Applications are due December 20th.

• On November 21st I met with other city managers from Sweet Home, Harrisburg, Halsey and Monroe to identify areas where collaboration on economic development would benefit area cities. The main thrust for the group will be the Oregon RAIN/Business Oregon grant effort discussed above. Another area the group agreed to work on is the future is wetlands mitigation.

• During the month of November, it was my pleasure to welcome two new members to the City’s staff team; John Gederos and Alex Williams, both in the Maintenance Department. I also met with Allison Padua of the Police Department who has

CITY MANAGER REPORT Reporting period: November 2017

[Type here]


transferred from her position as a Communications Specialist/Dispatcher to Police Records. It is my practice to meet with and welcome new members to the staff team and other staff who are making changes within the organization.

• On November 2nd, I was a guest speaker at the Chamber’s Gateway Leadership Program. I spoke about economic development and the Lebanon 2040 Strategic Action Plan.

• In addition to the above listed activities I participated in several meetings, including but not limited to meeting with representatives of the Build Lebanon Trails group, LeAnn Kennedy of Barker Uerlings Insurance to discuss the City’s employee health insurance program, Dave Albanese (chair of the Lebanon Coalition on Homelessness) for an update on the Coalition, Brad Stangeland and his associates with Stangeland Landscape Architecture to discuss plans for Lebanon’s proposed Northside Welcome Sign, a staff meeting with members of the Administration Department, and I also chaired the monthly meeting of the Lebanon Arts Commission. Other meetings included numerous day-to-day meetings with staff and meetings of the Lebanon Optimist and Rotary Clubs.

B. HUMAN RESOURCES – Debi Shimmin, HR Generalist

• Employee Benefits --Open Enrollment for health coverage and flexible spending plans began on November 20 and will conclude December 8, 2017. --The Employee Appreciation Event will be held on December 5, 2017. Employees who have worked 5, 10, 15, 20, or 25 years will be recognized for their service to the City of Lebanon. --There were eight employees who submitted their application for the Balance Program employee reward.

• Employee Safety/Wellness Committee --The Safety Committee completed the review of the Employee’s Emergency Action Plan. A draft will be submitted to City Manager Gary Marks for his review sometime in December or January.

• Employee Recruitment --Finance Director: Matt Apken interviewed on November 17, 2017, and has been hired and will begin work on December 18, 2017. --Park Maintenance Worker (2): John Gederos and Alex Williams were hired, with John beginning on December 6, 2017 and Alex on January 2, 2018. --Library Assistant I: An external recruitment for a part-time position began on November 27, with a projected start date of approximately January 17, 2018. --Communications Specialist: Since Allison Padua was selected for the Records Clerk I position, the recruitment for her previous position began on November 20, with a projected start date around the end of January 2018. --Engineering Supervisor: Rob Emmons has accepted a position with the City of Albany effective January 5, 2018. The recruitment for his replacement will begin December 11, 2017 and will be “Open until filled.” --Building Maintenance Technician: Jason Rush was hired for this position and began work on November 1, 2017.

• Employee Training --Staff were reminded that the Personal Protective Equipment training takes place every November.

• HR Notes --City County Insurance Services conducted an HR Assessment of the City of Lebanon on November 14, 2017. The City should receive the final report, with recommendations, sometime in early January 2018. --Records Clerk II Patty Melson’s retirement celebration was held at the Justice Center on November 30, 2017. She worked for the City for more than 31 years. --A benefit enrollment checklist was created as an internal control for ensuring new employees are enrolled in all the benefit selections for which they are eligible and have properly applied for. -- Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters. BOLI Posters (Bureau of Labor & Industries), which include the nine (9) required topics Oregon employers must post have been ordered for the 2018 year. These nine topics are: 1) Oregon State Minimum Wage, 2) Oregon OSHA, 3) Oregon Protections for Victims of Domestic Violence, Harassment, Sexual Assault & Stalking, 4) Federal Minimum Wage, 5) EEO is the Law, 6) Federal Polygraph Protection Notice, 7) Federal USERRA (military rights), 8) Oregon Family Leave Act, and 9) Federal Family and Medical Leave Act.

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II. LEGISLATIVE / CITY CLERK’S OFFICE – Linda Kaser, City Clerk

• Advisory Boards: With two vacancies now on the Arts Commission, the Mayor and Gary reviewed the applications previously received and chose Ray Hendricks for appointment at the December Council Meeting. With Ray’s background in music that component will now be represented on the Commission.

• City Council Meetings: The next Regular Council Meeting will be held on December 13 at 6:00 p.m. • Contracts/Agreements: The tedious work continues linking each agreement to a spreadsheet for a quick reference for

employees. Once all the links are established, it will be easy to maintain. • Reference Manual: Chamber Forum Lunch. I attended the Chamber Forum Lunch where keynote speaker

Commissioner Nyquist gave the State of the County. • Liquor Licenses: I received one application for a new outlet (Bigfoot Bites) which will be placed on the December 13

Consent Calendar. • Mayors Extra Mile Award: We had nine submissions for the Extra Mile Award. The recipient will be honored at the

Employee Appreciation on December 5. • Public Records Requests: I’m thankful to say that this month I was blessed with only one public records request,

which I happily forwarded to the Fire District (Sorry, Councilor Bolen!) • Records / Filing: I’m still slogging through old records. I hope to make more progress in the next few months. • Records Management Committee: I’ve asked Donna Trippett to join me on the Oregon Municipal Recorders

Association subcommittee to assist in the projects the committee has set out to accomplish in 2018 with the State Archivist. Our first meeting was November 30.

• Safety concerns: The Safety Committee cited 3 concerns in the Archive Room. All but one was addressed immediately with the other one scheduled to be addressed next month.

III. COMMUNITY DEVELOPMENT – Walt Wendolowski, Director A. Planning: • The November meeting was cancelled due to a lack of applications. The next scheduled meeting will be in January as

the Commission considers a Conditional Use for a dog park and reviews a preliminary report on the Transportation System Plan.

• Since last report, the Department approved a Ministerial Review to expand ENTEK, an Adjustment to a setback requirement, and an Administrative Review for an accessory residence.

• Applications were recently submitted to for a Partition and Administrative Review to construct two duplexes on J Street, and, two separate Administrative Reviews for apartment developments north of Oak Street.

• Work continues with scanning all prior land use and building permits to assist in future development of our existing Geographic Information System.

• Transportation System Plan’s consulting team is continuing work. Meeting will be held in December to update the Technical and Public advisory committees. Periodic updates and a comments map may be found at www.lebanontsp.org.

B. Building: • The City processed 64 permits in October, up slightly from 61 permits in September. For FY 2017/18 total fees to date

were $169,874 on $11,365,136 in valuation. By comparison, for the same period in FY 2016/17, the fees were $220,866 on $16,035,633 in valuation. While the work is steady, there are no large projects in the pipeline.

IV. ENGINEERING SERVICES – Ron Whitlatch, Director

• Construction of the New Water Treatment Plant (WTP) is continuing. Slayden Constructors (SCI) has completed the seal pour for the new intake to be constructed on, and are currently drilling the tie-backs to keep the structure in place. Construction of the actual intake will begin soon. Work is continuing at the Water Plant site as well, with construction of the underground piping and building foundations/floor slabs. Currently there are two City Staff assigned to the construction oversight along with intermittent help from Carollo Engineers. To date there have a couple of minor Change Orders associated with the Water treatment plant and one pending large ($50k - $75k) change order for the canal

http://www.lebanontsp.org/

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crossings. Permits were finally issued for an In-Water Work Extension to continue construction of the Raw Waterline under the canal. This has, and continues to be a complicated process. It has required a substantial amount of additional time and manpower due to the geotechnical conditions under the canal. The goal is to have the raw waterline completely across the canal by December 5th. The replacement of the underdrain for Cheadle Lake has been put on hold. Staff will be coordinating with Albany and Carollo Engineers to determine a different construction method to complete this work. City IT Staff have played a key role in saving approximately $300k for the project. They have designed a system that uses a lot of existing equipment and simplified the way that the IT for the Water plant will work.

• Staff is continuing the design for sidewalks on Dodge Street between Williams Street and Bromil Street. Staff has received numerous complaints citing the lack of safe pedestrian facilities in this neighborhood. Staff has contacted property owners requesting right-of-way, and are awaiting feedback on the proposal.

• Staff is working with CH2M to replace all of the existing pumps in the Garvord Street Sanitary Sewer Pump Station. These pumps are well over 20 years old, and are starting to have frequent maintenance issues. We hope to have this done within the next couple of months.

• Staff is continuing design of the next and final phase of Russell Drive Improvements. This phase will go from Franklin Street to Cheadle lake Park. Staff anticipates requesting approval to bid the project in February 2018.

• Staff is working with Linn County and ODOT to realign the intersection of Dewey and Walker Road at Highway 20. Linn County is in possession of the property where the old Hoskins Supply was located. Staff is currently working on funding the project.

• The Airport Road/Russell Drive Project is almost complete. The Contractor has several fences to replace, cleanup, and minor punch list items to finish. Overall the project has gone well with most change order work being add on for Porter Park and other minor items on Airport/Russell. The goal was to be complete by November, but with the rainy weather, completion will likely be in late December.

• Staff is currently working with ODOT to install a Pedestrian Activated Crosswalk light at the intersection of Fifth Street and Tangent Street. The design is currently being reviewed by ODOT. Once approval is obtained, Staff will request quotes from several contractors to complete the work.

• The first phase of Porter Park, which was to strip and prep the site for construction has been completed. North Santiam Paving has installed all of the main utility lines into the park. Due to weather and being able to get equipment out into the park are, there will likely be very little work done on the park until next spring. Staff is working on getting the restroom installed this fall and some of the electrical. Again, this is all weather dependent. It is anticipated that this will take well over a year to complete.

• Site work has started on the new Starbucks restaurant and drive thru along with an AT&T retail store and a Corvallis Clinic Quick Care as the only tenants know at this time. Remodel on the remaining old Ford building still underway.

• Construction of the Conser “Aspen Place” Apartments on 2nd Street just south of Airport Rd continues. Temp occupancy of a couple builds issued. Developers Engineer to complete Asbuilts and public water line

easement prior to final. • Gleanns at River Place II is a residential subdivision between Kokanee Way and the Santiam canal north of River Road

near Cheadle Lake. The public improvements are complete. Staff approved the subdivision plat. Construction of the last couple homes are almost complete.

• Public improvements are complete and accepted building permits to be issued soon for duplexes that will be constructed at the northwest corner of 7th Street and Airport Road.

• Public improvements are near completion of the duplexes on West Ash Street east of 10th. Final occupancy complete to 1 duplexes others are still under construction at this time.

• Home construction continues in the Eagle View Subdivision (east of South Main south of Joy), Heather Estates Subdivision (west of South Main Road south of Joy), and Santiam Riverfront Estates (east of Mountain River Drive by the Santiam River). The Gleann Subdivision (formerly known as Santiam River Place 3 along Kokanee Way) is full. Staff continues to review site plans for additional homes for these subdivisions and other home sites throughout the City.

• Plans have been approved for the new Kidco Head Start campus on S Main Road and Joy St. Existing home had been demo. Site work is started and building construction is underway.

• Plans have been approved for the new Samaritan Treatment and Recovery center located on the Corner of Hwy 20 & Tangent St. (former Teen Challenge building demo) Site work is expected to start soon.

• Stutzman Residential Project plans have been approved for a 5-plex off Second Street. Site work is expected to start soon.

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• Plans have been approved for Snook investments for an Industrial Flex Space for 2 tenants. Site work is expected to start soon.

• Plans have been approved for the new Keller-Williams building off Grant Street, west of Williams. New building and site work is under construction and near completion.

• Plans have been approved and public improvements have been extended down 9th street. Testing is underway for those improvements. No building permits issued at this time.

• Plans have been submitted for Mill Race Apartment site and Self-storage facilities at the north end of town along with the proposed public improvements. All three projects are under separate review, revisions have been returned to the Developer’s Engineer.

• Plans have been submitted and revisions have been returned to the Developer for Kate’s addition 4 duplexes with a half street improvement along Wasson Street.

• Site plan for Miller’s Auto Repair have been approved site work to begin soon. • Site plan for Veteran’s home Parking lot expansion have been received and currently under review.

V. FINANCE SERVICES – Tina Huff, Assistant Finance Director

• The IVR system is in the last phase of completion. I am hoping to test it this December with lock offs. d. The IVR system is another option allowing customers to pay their utility bills over the phone or through the use of a smart phone app, 24 hours per day.

• Auditors have told us that reports will be here for the December council meeting and Steve will be here to present his report to the council.

• Accounts Payable; FY17/18 payments made in September 2017, 345 invoices were processed for payments of $2,910108.00.

• We will have no lock off fees for December, per Gary. • Utility Billing for November 2017: • 5761 Billing statements mailed by the end of November = $848,660.71 • 990 Accounts received a penalty (past due 11/19/17). • 220 lien letters mailed to property owners. • 126 accounts were locked off for non-payment on 11/08/17 for bills due 10/15/17. • 101 accounts were reconnected the same week. The balance was vacant properties or the tenants moved out and

property is back in the owner’s name. 2 Pre-lock door hangers for multi-family accounts. • 5 accounts called for after-hours reconnect, all paid as promised, 2 payment plans. • Total of 496 Service orders: 49 Move Outs, 58 Move ins, 4 Turn offs, 35 Turn on, 123 reconnects, 49 read request, 1

Dead meters, 7 Leak Checks, 0 Lid Hazard checks, 127 Lock offs, 3 Meter Change out, 6 New Meter Installations, 0 Pressure check, 25 misc. other.

Dec 16

Jan 17

Feb 17

March 17

April 17

May 17

June 17

July 17

Aug 17

Sept 17

Oct 17

Nov 17

Billing Statement

6001 5688 5694 5986 5703 5713 5997 5767 5783 6071 5799 5761

Penalty applied

1175 1112 794 927 832 852 1041 1257 935 1247 1277 990

Lock Offs 82 122 124 112 69 94 144 95 112 87 109 126

VI. INFORMATION TECHNOLOGY SERVICES – Brent Hurst, Director

• Our temp who started on November 1, Nico Bressler, has been a great help to both the IT Department and to the City as a whole. Andy Roy, who started Sept 11, continues to be a very valuable asset to IT Operations.

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• Work continues on the Water Treatment Plant. IT continues to work with Engineering on this project. This is the largest project IT is working on at the moment.

• Andy Roy has put in many hours with Senior Center to troubleshoot cameras on two of the buses that continued to have camera issues. At the time of this report we continue to collect data and review logs, but it appears this is resolved.

• IT built another camera recording server to bring all cameras back to a recording state. • The Raw Water Electric site has a security camera providing staff with remote viewing of that site. Work has started to

provide the same for the Water Treatment Plant site. • Installing fixed wireless connectivity to the Santiam Travel Station specifically to enhance City YouTube streaming of

meeting is in progress and should in place by January 2018. • Working with the planning department and administration to secure the door from City Hall CDC\Planning lobby for staff

safety using a push button lockdown. Estimate complete by January 2018. • Tested enhancing multi-camera streaming of City Council YouTube presentations. • Troubleshooting of Police fingerprint program malfunction. • Work continues on automated software deployments. • Work with Pioneer Telephone and CPI on fiber work to new water treatment plant and Riverview School. • Replaced workstation for Police Dispatch. • Coordinated install of Aerial Plot for CDC • We have addressed multiple other normal break-fix issues, equipment replacements, and maintenance renewals for

IT. During the month of November, the IT Department closed 297 tickets or work orders. This includes system generated tickets that needed analysis and resolution in addition to end user requests for help.

VII. LIBRARY – Kendra Antila, Director

• A recruitment for an additional part-time Library Assistant I is underway. Target start date for this employee will be mid-January. In anticipation of the extra coverage, extended Tuesday and Saturday hours will begin on January 1, 2018.

• The Lebanon Public Library began resource sharing with the Linn Library Consortium on December 1st. • The Linn Library Consortium received a grant for FY 18/19 that will cover approximately two-thirds of the courier costs,

thus our contribution will be even less than anticipated.

VIII. MAINTENANCE – Jason Williams, Director

A. Streets: • Street sweeping continues including sweeping for the City of Halsey and Brownsville. • Street light replacement from incandescent to LED bulbs in the downtown core area has been completed. • Graded and rocked all of the city gravel roads. • Leaf pickup throughout the entire City continues. • Setup for two downtown street closures. • Completed sign maintenance as needed. • Tree trimming door hangers are going out to residents. Crews will start trimming trees after the first of the year.

B. Collections (Sanitary-Storm):

• Cleaning and televising sanitary and storm sewer continues. • Repaired failing sewer services. • Placed a new sewer service for the Christopher Columbus Park project. • Mowed the large ditch way from River Road to the River for surveying. • Cleaned ODOT’s catch basins. • Assisted the contractor for the Water Treatment plant with the vactor for four days including a Saturday.

C. Water:

• Hauling and cleaning of the settlement ponds at the water treatment plant is ongoing. • Meter reading has been completed. • The crew completed water lock offs and reconnects.

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• Daily water service orders including, leak checks, locates, taste and quality issues, water samples and other customer concerns continues.

• The crew paved and replaced concrete after new or leaking water services were placed. • Replaced water meters to touch/radio read as time permitted.

D. Parks:

• Removed, excavated, and replaced the playground equipment at Christopher Columbus Park. • Excavated and extended utilities to the new restroom building at Christopher Columbus. • Finished the artificial turf placement at Christopher Columbus. • Opened, closed and cleaned parks restroom buildings daily. • Set up for 4 special events. • Completed landscaping rounds in all parks and school district properties. • Daily vandalism control/repair.

IX. POLICE – Frank Stevenson, Chief of Police

• As of November 23rd, 95 individuals were booked and released, brought to Lebanon Municipal Court or Linn County Court, transported to/from Linn County Jail or sentenced to Lebanon Municipal Jail. A combined 157 days were served by inmates in the Lebanon Jail.

• The recently-established LINE (Linn Interagency Narcotics Enforcement) team continues to be successful. Recently, the team seized ¾ once of heroin, 1 ¼ ounce of meth, multiple diverted pharmaceuticals, $250.00 cash and multiple illegal weapons, and arrested eight individuals in separate warrants for various drug-related offenses. The team is comprised of the following agencies: Sweet Home Police Department, Lebanon Police Department, Albany Police Department, Oregon State Police, U.S. Department of Justice, Linn County District Attorney’s Office, and Linn County Sheriff’s Office.

• We had four Lebanon inmates participate this month in our recently-formed Lebanon Jail Inmate Work Crew Program. Over the course of two days, a total of 14 hours was worked by inmates who assisted the Public Works Dept. by power-washing the front area of the Justice Center and assisted with landscaping at Lebanon High School, Pioneer School and Green Acres School, ultimately saving the City of Lebanon manpower and revenue.

• The Patrol Division had approximately 1,662 calls for service this month, made 120 arrests, wrote 227 case reports and issued 97 traffic citations.

• The Detectives Division is actively working many involved investigations including narcotics enforcement, sex abuse cases and property crimes. This month, detectives cleared 10 in-depth cases and made several arrests. Detectives also assisted in several search warrants in the surrounding Linn County area, which yielded various amounts of illegal substances. They also attended mandatory trainings this month.

• The Community Services Division remains active with many local events. This month, the Division conducted a new Neighborhood Watch meeting focused on the area of 5th Street between Airport and Kees Street, and held a traffic safety class with 29 in attendance. Members conducted a meeting with a local Youth Services Team (YST), which is a multidisciplinary team that provides integrated services to students in Linn County, Oregon and coordinates efforts for children and youth who have been referred for services.

• Dala has been working very hard to make the Holidays in the Park a success; LPD staff will participate by helping with traffic control and security during the event. She has also been very busy getting ready for this year’s Shop-With-A-Cop, where less-fortunate children in the Lebanon community get to shop with a police officer; each child will receive a $50.00 gift certificate to use for whatever they want to purchase, usually gifts for their family members. This year, 60 local children will get to participate in this event.

• We have competed the manual for the first Cadet Program and will begin the program during the first of the year. So far, a total of 15 high school students have applied.

• Peer Court heard 3 cases this month regarding juvenile use of marijuana. • We have been working with the Lebanon School District to facilitate student involvement with our Peer Court

Program in lieu of expulsion in certain cases.

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X. SENIOR SERVICES – Kindra Oliver, Director

• We have word from our bus vendor that the new bus for the new deviated fixed route will be here by the end of January, so we hope to have a new start date identified in the next few weeks and will be promoting the service.

• The Lebanon Senior Center is hosting the Senior Tree of Giving Program again this year. The aim of this program is to support seniors who may not have family or face hardship. We try to bring much needed cheer to their holiday season. Area agencies can nominate seniors (50+) for the program. Applications are available through December 8th. Tags will be placed on the tree in the Senior Center library as they become available. Tags can be “adopted” from Dec. 1st through Dec. 15th and we ask that gifts be returned by December 18th. Thank you!

• We served 280 seniors at our annual Thanksgiving Banquet in November and it was our smoothest banquet to date. Thank you to the Lebanon High School choir, all of our volunteers and all of our wonderful sponsors for helping to put on this event for our community!!

• A complete list of Senior Center events, classes, workshops and activities for December are posted on the city’s website and on the Senior Center Facebook page.

Documents

LEBANON CITY COUNCIL MEETING · 2017-12-13 · Linn County’s Redelineation of Wetlands Designation - The County relies on the federal wetlands inventory, – which has r adically