Learning Objects 9 - Enterprise Training Solutions€¦ · Learning Objects 9.0. The NetDimensions Exams Learning Object guide discusses the procedures on how to create and manage

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The NetDimensions Exams Learning Object guide discusses the procedures on how to create and manage the various types of learning objects.

NetDimensions Exams 9.0: Learning Objects Page 2 of 79


Table of Contents Page

1 Introduction ............................................................................................................................. 7

2 Module Attributes ................................................................................................................... 9

2.1 Module ID Generator .................................................................................................. 11

2.2 Creating Learning Objects ........................................................................................... 12

2.3 Cost Information ......................................................................................................... 17

2.4 Course Objectives ........................................................................................................ 18

2.5 Reference Resources for Learners and Instructors ..................................................... 19

2.6 Preview the Course Catalog Entry ............................................................................... 22

2.7 Indicated Interest List .................................................................................................. 23

2.8 Usage Statistics............................................................................................................ 24

2.9 View Associated Program Listing ................................................................................ 25

2.10 Revisions...................................................................................................................... 26

2.11 Archiving Learning Modules ........................................................................................ 29

2.12 Module Security .......................................................................................................... 30

2.13 Assigning Prerequisites ............................................................................................... 34

2.14 Assign Exams, Certifications, Evaluations .................................................................... 36

2.15 Enrollment Policy ........................................................................................................ 37

2.16 Define Launch Properties ............................................................................................ 39

2.16.1 Setting the Size of the Launch Window per Module .......................................... 40

2.16.2 Generic HTML Startup Properties ...................................................................... 41

2.16.3 NETg cookie-based Tracking Parameters ........................................................... 42

2.16.4 AICC Tracking Parameters .................................................................................. 43

2.16.5 SkillSoft Properties ............................................................................................. 44

2.17 Proxied Launch Package .............................................................................................. 45

2.17.1 Generating a proxied launch package ................................................................ 46

3 Common Session Properties .................................................................................................. 47

3.1 Define Session Attributes ............................................................................................ 49

3.2 Sending E-mail to All Participants of the Session ........................................................ 56

3.3 Changing the Overall Status of the Participant ........................................................... 57


3.4 Instructors ................................................................................................................... 59

3.5 Reminder and Confirmation Messages ....................................................................... 60

3.5.1 Enrollment Confirmation Message .................................................................... 60

3.5.2 Not-Yet-Accessed Reminder Message ............................................................... 62

3.5.3 Start of Session Reminder Message ................................................................... 62

3.5.4 Completion Reminder Message ......................................................................... 63

3.6 View Usage Statistics ................................................................................................... 64

4 Creating Exam Learning Objects ............................................................................................ 65

5 Creating Online-based Learning Objects ............................................................................... 66

6 Creating a Task Learning Objects ........................................................................................... 68

6.1 Task Creation ............................................................................................................... 68

6.2 Task Approval for Old Skin .......................................................................................... 71

6.3 Task Complete Reminder ............................................................................................ 71

7 Universal Search .................................................................................................................... 73

7.1 Limiting Search Results ................................................................................................ 73

7.2 Finding a Learning Module using Universal Search ..................................................... 73

7.3 Enabling Universal Search Feature on a Skin .............................................................. 75

8 E-signature on Learning Objects ............................................................................................ 77




1 Introduction A learning object is anything that a student may learn from. NetDimensions Exams supports multiple learning object types. Each of these has different capabilities, and only some (those typically associated with courses of various types) participate in enrollment and record tracking. However, all can appear in a catalog and can be used to convey information to the user.

Learning objects supported by NetDimensions Exams include:

• Audio Cassette Library audio materials for reference and review

• Book Library book materials for reference and review

• CD ROM Library CD materials for reference and review

• Classroom A classroom offering with multiple sessions and locations

• Coaching Displays reference materials and associated exams in sequential order in the main tab of the Knowledge Center

• External Certification A launchable AICC-compliant test that may be associated with a specific certification as the requirement test

• External Course A course offered external to this on-line system, but for which administrator's want to track registration and course time, location and availability

• Just-in-time Learning Quick to learn material available via a hyperlink on another system (or on the web)

• Program Equivalent to a curriculum, it is a collection of learning modules of different types

• Self Training (Paper and Video) Used to set up self training courses instead of SCORM or AICC for self training qualifications

• Special Interest Group Used to separate a specific group of courses from online learning type

• Online A typical on-line learning module launchable over the internet/intranet

• On the Job Training Enhanced for clients who would like to supervise the performance of users after they've completed the on the job training

• Video materials for reference and review

• Virtual Classroom An integrated link to scheduled virtual classroom session (typically from a HorizonLive VC server)

• Virtual Classroom (Archived) A recorded virtual classroom sessions that may be accessed for direct playback

• Workshop/Seminar Represents workshop sessions that might be hands-on type session or labs


• Task is use to identify lightweight learning objects. It is suitable to track on-the-job "snippets" of training. e.g.


2 Module Atrributes The procedures for creating new entries differ for different types of learning objects, though the general process is the same. That is, an administrator will create the-learning object entry, then can associate different tests, references, owners to the-learning object as necessary. The items an administrator can associate to a particular learning object will depend on the type of object involved.

To create a new learning object, access Manage Center > Learning > Catalog General Settings > Catalog Editor.

Note:

If you are on the Home screen, Manage Center link is located on the upper right side of the NTS screen as shown on the image below.


From here proceed to create the learning object types


2.1 Module ID Generator Module ID Generator provides a convenient way to suggest unique, pre-defined format IDs for a learning object at create time in the Catalog Editor.

Key characteristics of this feature are:

1. The module IDs generated are sequential.

2. You may manually edit the suggested value placed into the new ID field.

3. It checks to ensure that the ID is unique and does not already exist.

4. It takes the format from the new System Configuration property Course ID

5. Generator Format.

Note: The format default is set to MOD-0000, and it follows the standard DecimalFormat convention for allowed values, thus enabling the format to have standard prefixes, a variable number of digits, etc .

To change the default format:

1. Click Manage Center > System > General Settings > System Configuration.

2. Scroll down to the Catalog heading and make the changes beside the Course ID Generator Format field.

3. Click Save at the bottom of the screen.

To create a learning program, click on the Create Learning Object icon on the tool bar at the top of the Catalog Editor screen. The Create A New Learning Object screen appears.


2.2 Creating Learning Objects To define module properties in the Catalog Editor:

1. Enter details for the categories:

• Learning Module Details

• Catalog Configuration

• Who should take this?

• Collaboration Tools

• Optional Module Attribute

In the Learning Module Details:

2. Enter the title in the Title field.

3. Enter a description in the Description box.

4. Enter links related to the course in the More Information Hypelink

5. Choose the language from the drop-down list.

6. Enter the Vendor.


7. Enter comment regarding the course length in the Duration Comments field.

8. Tick the box Display “Indicate Interest” if you want to conduct survey who are interested on the course.

9. You can show the course in Resources tab instead of Enrolled Learning Modules tab by ticking the box Show on Other Resources tab instead of Enrolled Learning Modules tab (tabbed interface only)

10. You have the option to turn on or off e-signature.

This check box is checked by default and it will only be appeared when the e-signature is included in the license.

Similar to the module title, if e-Signature is enabled, it can be modified as long as nobody has completed the module. Once someone is completed, the option will become read-only.

The following is the result of the combination of System setting and Module setting by turning on / off of the e-signature option:

System Setting Module Setting Result

Yes Yes Yes

Yes No No

No Yes No

No No No

If the e-Signature is turned off at the module level, all module related e-Signature will be turned off by the setting and the following is the list of module related e-Signature:

• Enable E-Signature when a learner withdraws from a course.

• Enable E-Signature for course update/delete.

• Enable E-Signature for course launch.

• Enable E-Signature for course finish.

• Enable E-Signature when transcript details are modified by a reviewer

• Enable E-Signature when transcript details are modified via the Catalog Editor.

• Enable E-Signature for transcript attendance details modification.

All other e-Signatures will not be affected by this new module setting.

11. For Audio Cassette, Book, CD and Video-based learning objects, enter the relevant information for the:

• Speaker/Author:

• Publisher/Institute

• Location:


• Reference No

For JIT learning objects, enter the relevant information for the:

• Speaker/Autho

• Publisher/Institut style

In the Catalog Configuration category

12. To display this course in the Search Catalog, click on the box by the Show in Catalog field.

13. Select the Subject by clicking on the drop-down menu.

14. Assign an image for catalog display. Click the Selector button to display the Repository Manager in the new window.

Note:

Images must be 150 x 150 pixels in size. Blank spaces of images smaller than 150x150 pixels need to be filled out.

15. Select the Catalog by clicking on the Assign Catalog hyperlink.

In the Who should take this? category:


16. Enter the target audience(s) in the Audience field. Upon clicking the audience field, new audience field will be added.

In the Collaboration Tools:

17. Specify the wiki space name or the wiki URL.

18. Select the associated chat room.

19. Select the associated forum.

20. To allow participants to comment on the course, click the Peer Review/Comments box.

In the Optional Module Attrbutes:

21. If optional module attribute(s) has been specified, enter the optional module attribute information.

To maintain module attributes, proceed to Manager > Catalog Manager > Catalog Configuration > Module Attribute Category.


22. Click the Save icon.


2.3 Cost Information To define Cost Information in the Catalog Editor:

1. Click on 1.2 Enter Cost Information in the Catalog Editor. The Cost Information screen

appears.

2. Enter details for the categories:

• Cost/Enrollment Information

• Optional Payment Items

In the Cost/Enrollment Infomation:

3. Select the Charge Procedure.

4. Select the Currency.

Note:

The System Administrator can set the default currency in the System Configuration page. The default currency is "United States of America, Dollars".


The Default Currency setting will be applied to all the "currency" selectors as the default currency option.

5. Enter the amount in the Cost field.

6. Enter the pricing details in the Price Info field.

7. If token is use for payment, specify the cost in tokens and the price information

In the Optional Payment Items:

8. Select the type of payment.

9. Enter cost.

10. Enter token cost


2.4 Course Objectives To specify objectives:

1. Click on 1.3 Enter Objectives in the Catalog Editor. The Objectives screen appears.


2. Specify the details in the Objective #1, Objective #2, Objective #3 , etc. fields

3. Should you need more space to specify new additional objectives click the more objectives hyperlink. A new set of blank objective fields appears.


2.5 Reference Resources for Learners and Instructors To enter reference resources:

1. Click on 1.4 Enter References in the Catalog Editor. The Reference Resources screen

appears.


2. Enter the File URL.

3. Enter an associated description.

4. Enter the file by clicking on the click here to select files from the repository hyperlink.

5. Select the file from the Repository Manager.

6. To add the file to the

a. Learner Reference Resources list, click on the Add To Learner List button

b. Instructor Reference Resources list, click on the Add To Instructor List button. The screen refreshes and the file now appears in the appropriate resources list.


7. Repeat steps 4 - 5 for additional files.

To delete a file:

a. Click on the box by the file.

b. Click Delete (in the relevant Reference Resources List).



2.6 Preview the Course Catalog Entry To preview the catalog entry, click the Preview in the Catalog Editor. The-learning object's catalog entry appears in a separate window.


2.7 Indicated Interest List To view a list of users who have indicated interest in taking a course click on 1.7 Indicated Interest List in the Catalog Editor. The Indicated Interest List screen appears.

If there are any users who have indicated an interest in taking the course, a list of those users appears.

Users have been able to indicate an interest in taking a course but there was no easy way to contact the group to inform them that, for example, a session has been scheduled and they should enroll. As of 6.0, a link on the Indicated Interest List page appears that allows the course administrator to quickly e-mail the whole group with any news regarding the course they have indicated an interest in.


2.8 Usage Statistics To view usage statistics click on 1.6 View Usage Statistics in the Catalog Editor. The View Usage Statistics screen appears.

From here you may view the # of Enrollments, # of Withdrawals, # of Completions, # of Knowledge Center Hits, and the Activity %.


2.9 View Associated Program Listing When editing a course it is often useful to be aware of which Learning Programs will be affected.

This feature allows this information to be easily viewed and filtered for a particular session of the course through the "Associated Programs Listing".

To view the program/modules associated wit the progam listing:

1. On the Module Properties, click the Associated Programs Listing.

The learning object associated wit the learning program will be displayed.


2.10 Revisions New revisions of courses can now be directly imported from Catalog Editor. This can be achieved by navigating to the Revisions page of a course on the Catalog Editor, and then clicking the appropriate button.

To import new revisions of course:

1. Click Revisions under the Module Properties in the Catalog Editor.

2. Select the type of file you want to import. Each file format requires different parameters:

For importing Content Package:

For importing AICC Course Structure


For importing Resources

3. Once the required parameters are inputted, click the Next button.

The screen refereshes and displays the Confirm New Course Revison screen.

System administrators are now able to re-enroll users who have already completed an older version of a course when importing a new revision.

Selecting the new option "Publish the new revision to learners who have not yet started, or who have started but not yet completed, an earlier revision and re-enroll those who had completed earlier revision." will force users to take the latest revision. This option will also apply the new revision to enrollments that have not started and to those in progress.

4. Confirm the new course revision and then click Publish.

5. A message is displayed confirming the revision of the course has been created successfully.


Note:

All revisions made will be displayed on the Revisions page.


2.11 Archiving Learning Modules In NetDimensions Exams when a Learning Module is archived, it means that the module is no longer visible in NetDimensions Exams and at the same time learners can no longer enroll on the learning module.

Although archived modules are no longer considered as active, still, it works normally and it can be searched using the Catalog Search Page wherein there’s an option that filters all archived modules.

To archive a learning module, proceed to learning module properties:

Click the Save icon in the Catalog Editor Tool Bar to save the changes.

Click the Module Properties tab.

To archive the selected module, tick the Archive box.

Select the Enter Cost Information link.

Use this button to remove the date specified in the Auto Archive Date.

A module can be archived automatically by setting the archived date. Click the Calendar button to select the date on when to execute the archive process.


2.12 Module Security To specify the individuals assigned to control who is allowed to make content changes related to a learning module, i.e. the Owners:

1. Click on Define Module Security in the Catalog Editor. The Define Module Security screen

appears.

2. To define owners by role, click on Permissions under the Permission category. The Permissions Selector screen appears.

Prior giving permission to a user or group of users, you need to select first the type of access you want to give to the user. There two types of access you can give to a user, namely;


• Read Access

• Write Access

After selecting the access type, you can now select the user(s) to whom the access permission will be granted. Click the Users link.

This opens the menu for selecting user.


In addition to the selected users, view permission can also be granted to anyone who meets the following criteria:

All of the following criteria

This means that viewing permission can be granted to all users belongs to the criteria defined in the Add criteria selector. For instance that user added the criteria Role and Organization as shown in the image below.


This means that the user must belong to the roles AND organization in order for the user to access the permission to view the report.

One of the following criteria

This means that viewing permission can be granted to all users belongs to any of the criteria defined in the Add criteria selector.

This means that the user must belong to the roles OR organization in order for the user to access the permission to view the report.

Add criteria selector This allows you to add criteria. To add the criteria, click the selector dropdown button and then select the preferred criteria.

Note: For every selected criterion, a criterion box will be displayed. To select a specific user, group or organization that belongs to the criteria, click the link positioned at the right top of each box.

3. After assigning and setting the permission, click the Save button to save the settings.


2.13 Assigning Prerequisites To assign prerequisites:

1. Click on Assign Prerequisites in the Catalog Editor.

Click on the Assign Prerequisites hyperlink. The Selector screen appears.

2. Select from the Available Choices field.


3. Click the Down arrow. Your selection will appear in the Selections field.

4. Click OK. Your selection appears in the Assign Prerequisites screen.

5. Define the Prerequisite Check Type by choosing from the drop-down menu.

6. Define the Prerequisite Business Logic by choosing from the drop-down menu.

7. Click the Save icon


2.14 Assign Exams, Certifications, Evaluations 1. Click on Assign Exam/Certification/ Evaluation in the Catalog Editor. The Assigned

Relationships screen appears.

2. To specify mandatory testing, tick the Exams are Mandatory box.

3. Specify the associated exam, click on the Assign Exam(s) hyperlink. The Selector screen appears.

4. Select the exam.

5. To remove an exam, click on the exam and then click the Remove Assigned Exam(s) hyperlink.

6. Select the associated certification by click the Select icon by the Certification field. The Selector screen appears.

7. Select the certification.

8. To specify mandatory evaluations, tick the box in the Mandatory Evaluation field.

9. Select the associated evaluation by clicking the Select icon by the Evaluation field. The Selector screen appears.

10. Select the evaluation.



2.15 Enrollment Policy To define the enrollment policies to be associated with a particular course:

1. Click on Define Enrollment Policy in the Catalog Editor. The Define Enrollment Policy screen

appears.

2. Specify whether public users are allowed to access this learning object by clicking on the box in the This module/program currently allows public access field.

3. Specify whether users will be allowed to withdraw to their enrollments, click on the box in the Allow user to WITHDRAW field.

4. Specify whether users will be allowed to mark their enrollments as completed, click on the box in the Allow user to mark COMPLETED field.


5. Specify whether users will be allowed to make changes to their enrollments, click on the box in the Allow status changes to be made at any time field.

6. You have the choice to select whether allow or disallow re-enrollment. When allow enrollment is selected, you can also specify the history expiration window. This field is used to specify the number of days after which the student may re-enroll. For example, if the value is set to "30" then a student who took this course more than 30 days ago will need to re-take this course.

7. To specify which organizations are allowed access to this module, click on the Select Organization Constraints hyperlink.

8. To specify which participants are allowed access to this module, click on the Assign User constraint(s) hyperlink.

9. To remove an organization, click on the organization and then click the Remove Assigned User(s) hyperlink.

10. To specify an associated enrollment policy, click the Select icon by the Policy Name field.

11. To remove a policy, click the Delete icon.



2.16 Define Launch Properties To select details regarding how the-learning module is launched and how learning module results are tracked.

You can specify:

• Generic HTML Startup

• AICC Assignable Unit

• Cookie-based tracking

• SkillSoft properties

By default, learning modules are launched using a generic HTML Startup

1. Click on Define Launch Properties hyperlink in the Catalog Editor. The Web Launch Interface Specifications screen appears.

2. Click on the drop-down menu next to the Launch Interface field and make a selection from the list that appears.

From here proceed to:

• Specify Generic HTML Startup properties


• Specify NETg cookie-based tracking parameters

• Specify AICC tracking parameters

• Specify SkillSoft properties

3. Click the Save icon

2.16.1 Setting the Size of the Launch Window per Module

This feature allows the administrator to configure the size (height and width) of the Course Launch window.

This setting is only available on the following Learning Object types:

• Classroom • Coaching • Exam • External Certification • Online • On the Job Training • Self Training (Paper) • Self Training (Video)


• Special interest group • Virtual Classroom • Virtual Classroom (Archived) • Workshop/Seminar

The changes made on the size setting only apply to the specific course that is being modified. When the administrator makes no changes on the size setting, the system uses the default settings defined in System Configuration.

2.16.2 Generic HTML Startup Properties

1. Select Generic web launch in the Launch Interface field.

• Click the box by the Allow Direct Launch field to allow users to launch the course directly.

Note:

This address, as long as it is a valid http address, can be entered with or without parameters. For example:

2. To select the Launch URL, i.e. the page invoked when the participant starts this learning module, enter a valid http address in the Web Address field.

/nd/fresco/courses/page1.html?UID=anna.



2.16.3 NETg cookie-based Tracking Parameters

1. Select the NETg cookie-based tracking option in the Launch Interface field.

Additional options will be appended to the bottom of the WEB Launch Interface Specifications screen.

2. Ensure that the direct launch function is disabled (i.e. The box by the Allow Direct Launch field is NOT checked.)

3. To select the Launch URL, i.e. the page invoked when the participant starts this learning module, enter a valid http address in the Web Address field. (As long as it is a valid http address, it can be entered with or without parameters. For example: /nd/ fresco/courses/page1.html?UID=anna.)

4. Choose whether you want to set the passing score by URL parameters. Click the Yes.

5. Specify the location of the script file, click on the appropriate option.



2.16.4 AICC Tracking Parameters

Note: If you specify the AICC Assignable Unit option. AICC Tracking will be enabled and extra parameter information can be exchanged with the-learning module

1. Select AICC Assignable Unit in the Launch Interface field.

By making this selection, extra parameter information may be exchanged with the learning module. This option is only meaningful if your learning module supports AICC data exchange and the course requires enrollment (e.g. no Direct Catalog Launch).

Ensure that the direct launch function is disabled (i.e. The box by the Allow Direct Launch field is NOT checked.)

2. To select the Launch URL, i.e. the page invoked when the participant starts this learning module, enter a valid http address in the Web Address field. (As long as it is a valid http address, it can be entered with or without parameters. For example: /nd/ fresco/courses/page1.html?UID=anna.)

3. Specify whether to accumulate time with a module. Click on the appropriate box. (This box must be checked for SkillSoft courses.)

4. Scroll down to specify the Optional Data.



2.16.5 SkillSoft Properties

To specify SkillSoft properties:

1. Select the SkillSoft Net Download option in the Launch Interface field.

2. Click the box by the Allow Direct Launch field to allow users to launch the course directly.

3. To select the Launch URL, i.e. the page invoked when the participant starts this learning module, enter a valid http address (with or without parameters) in the Web Address field.

For example, the relative URL "/nts/nd/fresco/courses/page1.html?UID=anna" (where "nts" is the application name as installed on your server), or an absolute URL such as "http://mysite.com/page1.htm".


http://mysite.com/page1.htm


2.17 Proxied Launch Package Proxied launch enables another AICC-conformant LMS (which could be another Talent Suite Exams instance) to launch a course that resides in Talent Suite Exams, such that progress tracking information is recorded in Talent Suite Exams and also relayed to the launching LMS. Note that it is not necessary for the course to support AICC communication directly—it could be a SCORM course or Talent Suite exam for example—AICC communication is simply the mechanism by which progress tracking information is relayed to the launching LMS.

The process for using proxied launch is as follows.

5. Set up an online module in Talent Suite Exams in the normal way. Note that this module

does not need to support AICC communication directly—it could be a SCORM course or an Talent Suite exam for example.

6. Configure the relevant properties under Manage > System Administration Manager > System Settings > System Configuration(General category) as follows. Remember to click Save after you are done.

a. Configure the Trusted sites for proxied course launches list, as explained below. b. If you want Talent Suite Exams to automatically create user accounts and

enrollments, ensure that the checkbox labeled Automatically create user accounts and enrollments for proxied course launches is checked. If this checkbox is unchecked, a learner will not be able to launch the course if he or she does not have an existing Talent Suite Exams user account with the appropriate user ID, or if the corresponding account does not have an active enrollment in the appropriate module. (For an explanation of how proxied launch requests are mapped to Talent Suite Exams user IDs, see the section on user ID templates below.)

7. Use Talent Suite Exams to generate a proxied launch package for the course, as described below. This package is simply a zip file containing a set of AICC course structure files (.au, .crs, .cst, .des). Note that the package does not contain the actual course content files, but is simply a “pointer” to an appropriate location on the Talent Suite Exams server.

8. Import the proxied launch package into the target LMS. If the target LMS is another Talent Suite Exams instance, you can use the Import Content Package function to import the package. Depending on the LMS, it might be necessary to extract the AICC course structure files and import them individually.

9. Once the proxied launch package has been imported into the target LMS, learners in the target LMS will be able to enroll in (or be enrolled in) and launch the “proxy” course in the normal way. When they launch the course they will be redirected to Talent Suite Exams. Progress tracking information from the course will be recorded in Talent Suite Exams, and will also be relayed to the origin LMS.

https://wiki.netdimensions.com/confluence/display/ekp/Proxied%2Blaunch#Proxiedlaunch-configuringtrustedsites

https://wiki.netdimensions.com/confluence/display/ekp/Proxied%2Blaunch#Proxiedlaunch-useridtemplates

https://wiki.netdimensions.com/confluence/display/ekp/Proxied%2Blaunch#Proxiedlaunch-generatingaproxiedlaunchpackage


2.17.1 Generating a proxied launch package

To generate a proxied launch package for an existing Talent Suite Exams module, locate the module in the Catalog Editor and click the Proxied Launch Package link in the side navigation panel. Select an appropriate character encoding for the AICC course structure files—consult the documentation for the target LMS to determine which encoding(s) it supports. Then click Generate Package and save the zip file to your hard drive. This zip file contains the AICC course structure files that you will need to import into the target LMS.


3 Common Session Properties To add a session for classroom, virtual classroom, virtual classroom (archived) and workshop/seminar learning objects:

1. Click on the Session Properties tab in the left navigation pane in the Catalog Editor.

2. Click the Add Session. A confirmation dialog box appears.

3. Click OK. The Edit Session Properties screen appears.


See the Setup Session Properties on the previous section of this document.

4. Once you have configure the session properties, click the Save button.


3.1 Define Session Attributes To define session properties for Classrooms, Online Modules, Virtual Classroom, Virtual Classroom (Archived), Workshop/Seminar learning objects:

1. Click on the Edit Session in the Session Propertiesin the Catalog Editor.

Note: This layout differs for Online Modules and Virtual Classroom, Workshops, Classrooms. 2. Enter the following session attributes:


Name Description Session Title This field allows you to specify the title of the session.

Session Code Use this field to enter the session code of the session.

Description This field allows you to enter a brief description about the session. The Session description appears on the catagol detail browser.

The session description field also added to Email Template Parameters so users could include the session description into the email body.


Event Status Use the dropdown button to select for the event status of the session. Currently there are eight status values:

ACTIVE This session is available for

enrollment. PENDING Typically used when preparing a

session -- it is not .available for enrollment.

COMPLETED This session has been run and is now officially marked "done".

CLOSED This session is closed and NOT available for enrollment

CANCELLED This session was at one time scheduled, but has since been cancelled.

INVITATION ONLY Users may not directly enroll in this session and must be placed into the session (e.g. Group Enroll) by an administrator.

PROMPT USER TO SELECT SESSION

Users may not directly enroll in this session, but when it is assigned to them it will result in a prompt (when entering the Knowledge Center) to the user to select an ACTIVE session.

RETIRED This course is considered retired, and any currently enrolled online sessions


will no longer allow the user to launch the course (a message is presented instead).

A session status change to Completed or Cancelled

This gives you an option to modify all enrolled user status values once a session status change to Completed or Cancelled.

Select Organization Constraint(s)

This link allows you to select the organization contraint(s)

Instructor Contact E-mail This field allows you to specify the instructor’s contact e-mail address.

Course Specific Approver #1 and #2

Use the selector button to select the approver for the specific course. Once the selected button is clicked, the menu for selecting approver will be displayed.

Comments This field allows you to put comments on the course or session.

Enrollment Limits This field allows you to specify the minimum and maximum number of enrollees. Use the Min field to enter for the minimum number of enrollees. For the maximum number of enrollees you can select on the following options: Fix. This field allows you to specify the maximum number

of enrollees for the session. Based on facility size/capacity. The maximum number of

enrollees will be based on the size or capacity of the facilty.

Total Enrollment # This field displays the total number of enrollment for the said session.

Cannot withdraw within This field allows you specify the number of days before the starting date session can an enrollee(s) withdraw his/her enrollment to the course.


Waitlist Handling Waitlist handling for a course session is, how you want users trying to enroll in the course session to be handled if the course session enrollment limit has been reached.

Duration(Training hours) This field allows you to specify the duration of the training (in hours).

Enrollment Begin Date and Enrollment Deadline:

This field allows you to specify the start date and the end date of the enrollment period.

Click the Calendar button ( ) to display the calendar. Use the Remove calendar ( ) to remove the selected start date or end date Use the dropdown button ( ) for specifying the start time and end time in accepting enrollments.

Module Completion Deadlines

Currently there are three available options in setting the module completion deadlines:

None. Select this option for module that has no

completion deadline. Days from Enrollment. Allows you to specify the number

of days from the enrollment, to complete the module. Date Specific Deadline. Allows you to specify the specific

date of module completion deadline.

Note: You can enforce deadline by tickig the box before the “Enforce deadline and have participant statuses automatically set to DEADLINE EXPIRED if they do not complete the module in time.”

View Participant Deadlines This button allows you to view the list of participant’s status and deadlines.

Due date of Homework This field allows you to specify the due date for homework. Click the Calendar button ( Use the Remove calendar ( date or end date. Use the dropdown button (

) to display the calendar. ) to remove the selected start

)for specifying the start time and end time due of the homework.

Institution This field allows you to specify institution who will provide the training.


Participant deadlines are calculated on enrollment thus changing the deadline alone will not affect the deadlines for existing course participants.

A change in the course completion deadlines can be applied to learner transcripts with the following statuses:

Waitlisted Not Started In Process Pending Approval

Additional Session Attributes

Please note that the new deadline settings must be explicitly applied to the selected learners in order for the new deadline to be reflected in their transcripts. This section allows you to assign attribute values to this session, if session attributes are configured.

Workflow Assessment Assign a workflow template to a course session. If the configuration, “Disable workflow assignment for this session”, is checked, all workflow will be ignored for the enrollment of this session.

When a user enrolls onto a course, the system will look for the correct workflow for the enrollment and assign the exam/evaluation in the workflow to the user. In the Knowledge Center of the enrolled course, a new area will be added to display the assigned exam/evaluation from the workflow:


3. Once the session prorperties has been defined, click the Save button to keep the updates.


3.2 Sending E-mail to All Participants of the Session

1. Select the Session Properties tab. Since the objective is to send an email to all participants who joined the session, check the All option.

Then select Participants link.

Click the Send E- mail to Current Selection link.

Click the Go button to list all participants.

2. This opens the compose mail menu. Like other compose message mail, enter the subject and message of your email. If required, you can send CC of your email and also, add an attachment.


3.3 Changing the Overall Status of the Participant The Changing Overall Status is created for the purpose if there is a need for the user’s training record status must be directly manipulated by an administrator because of special scenarios. There is a defined/allowed set of changes that are allowed for each state.

There are five new learning statuses: “Waiver/Exempt”, “Withdraw - Valid Reason”, “Withdraw - Invalid Reason”, “Excused” and “Dropped from Waitlist” created for this enhancement. “Waiver/Exempt” is equivalent to current status “Completed”. “Withdraw - Valid Reason”, “Withdraw - Invalid Reason”, “Excused” and “Dropped from Waitlist” are equivalent to current status “Withdraw”.

The new statuses can only be changed by administrators or who has written access to the Catalog Editor. Learners can only view the new statuses in the transcripts history. The following table shows statues change from what statues to what statuses.

Statuses change from “Waitlisted” is different from others. In the Catalog Editor, under the session setup’s Participants, if administrator applies the status change from “Waitlisted” to “Withdraw” or “Withdraw” equivalent, the record will be removed from the participants but the learner’s will still see the “Dropped” status in the transcript history if transcript retains for withdrawals option is on.

Note that each drop down only lists those states to which you are allowed a direct transition.

1. In the Catalog Editor page, select the module and the session where learner is enrolled:


2. Click the Save button to save the updates.

You can directly enter the family name, given name or user ID of the person you want to change the status.

Or you can filter your search result by learner’s status.

Select Participants link. Using this dropdown button, you can change the status of the learner.


3.4 Instructors To designate an instructor:

1. Select the classroom session to which you wish to assign this instructor.

2. Click on Instructors in the Catalog Editor. The Edit Instructor List screen appears.

3. Specify the instructors to be assigned to this session by clicking the Select Instructor(s) hyperlink.

4. Specify your choice in the Selector screen that appears.

5. To remove selected instructors, select the individual instructor and then click the Remove instructor(s) hyperlink.



3.5 Reminder and Confirmation Messages To define which messages are to be sent upon the triggering of certain events: (e.g. enrollment confirmation)

1. Select the session schedule. (If necessary)

2. Click on 2.5 E-mail Preferences Setup in the Catalog Editor. The Email Preference Setup screen appears.

3.5.1 Enrollment Confirmation Message

To specify an associated enrollment confirmation message:

1. Click the Select icon by the Email Message Name field under Confirm Enrollment.


The E-mail Template Editor screen appears.

2. Click on the Default Enrollment Confirmation hyperlink. The E-mail Template Properties screen appears.

3. Define the properties.

4. Click Save.


3.5.2 Not-Yet-Accessed Reminder Message

To specify a reminder message: (telling the participant that he/she has not yet accessed the module)

1. Select Not-Yet-Accessed Reminder from the drop-down list in the Predefined Message

field.

2. Click Save.

3. The screen refreshes with the message.

4. Change the title in the Subject field.

5. Click Save.

3.5.3 Start of Session Reminder Message

To specify a start of session reminder message:

1. Click on the Default Start of Session hyperlink in the Catalog Editor. The E-mail Template Properties screen appears.


3. Click Save.


3.5.4 Completion Reminder Message

To specify a completion reminder message:

1. Click on the Session Completion Notification hyperlink in the Catalog Editor. The E-mail Template Properties screen appears.


3. Click Save.


3.6 View Usage Statistics You can view the enrollment, withdrawn, completion, knowledge center access statistics of this Learning Program/Module here.

Statistics are tabulated daily. So, statistics for today will not be available until tomorrow. If the system is restarted today, some data maybe lost.

4. Select the session schedule. (If necessary)

5. Click on 5 Virtual Usage Statistics in the Catalog Editor. The View Usage Statistics screen appears.


4 Creating Exam Learning Objects The Exam learning type is used to better identify such cases for the user (e.g. in catalog searching). This would basically behave identically to the ONLINE type.

To create an Exam-based learning object:

6. Click on the Create Learning Object icon in the tool bar at the top of the Catalog Editor

screen. The Create A New Learning Object screen appears.

7. Type in the identifier (i.e. the-learning or Module ID) in the Learning ID field.

Note: The learning ID must be an alphanumeric identifier with no spaces between letters.

8. Select the Learning Type by clicking on the arrow by the drop-down menu.

9. Click on Exam from the drop down list that appears.

10. Click Create. The Exam Module Properties screen appears.

11. From here proceed to

• Define module properties (See Define Module Properties)

• Define module security (See Define Module Security)

12. Enter the title in the Title field.

13. Enter the passing score in the Passing Score field.

14. Define launch properties (See Define Launch Properties)

15. Preview the course launch interface by clicking on 4.2 Preview in the Catalog Editor.



5 Creating Online-based Learning Objects Quite often, the Online-based learning type is used to launch SCORM and AICC courses and other kinds of online courses that may not provide tracking to LMS. Users may complete the courses on NetDimensions Performance directly.

To create a new Online Module E-learning object:

17. Click the Create Learning Object icon in the tool bar at the top of the Catalog Editor

screen. The Create A New Learning Object screen appears.

18. Type in the identifier (i.e. the learning or Module ID) in the Learning ID field.



20. Select Online from the drop down list that appears.

21. Click Create. The Module Properties screen appears.


22. From here proceed to:

• Define Module properties (See Define Module Properties)

• Enter cost data (See Enter Cost Information)

• Define the course objectives (See Define Course Objectives)

• Enter reference resources for both learners and instructors (See Enter Reference Resources for Both Learners and Instructors.)

• Preview the course catalog entry (See Preview the Course Catalog Entry)

23. Then proceed to:

• View Usage Statistics (See View Usage Statistics)

• View Indicated Interest List (See View Indicated Interest List)

• View Associated Program Listing (See View Associated Program Listing)

• Identify owners for this object (See Define Module Security)

• View Revisions (See Revisions)

• Assign prerequisites (See Assign Prerequisites)

• Assign exams, certifications, evaluations (See Assign Exams, Certifications, Evaluations)

• Define the related enrollment policy (See Define Enrollment Policy)

24. Scheduled Virtual Archive

25. Configure the Knowledge Center for this learning object. (See Setup Options)

26. Define launch properties. (See Define Launch Properties)

27. Preview the course launch interface by clicking on the Preview hyperlink in the Launch Setup area.


6 Creating a Task Learning Objects The new learning type - TASK is introduced to identify lightweight learning objects. It is suitable for tracking on-the-job "snippets" of training. e.g.

Training for Machine Operation

1. Read the machine operation manual 2. Observe demonstration given by a certified trainer 3. Duty manager confirmation for skills acquired

It is like a simplified version of learning type - ONLINE but

• mandatory to fill in description field • does not have cost settings • has a sign-off section to define the approvers who may confirm the completion of a

user's task • has a task completion reminder that allows a user to remind the approvers to take

action on the enrolled task

6.1 Task Creation Administrator can enable/disable the learning type Task from System Configuration.

To create a Classroom-based learning object:

28. Click on the Task Learning Object icon in the tool bar at the top of the Catalog Editor screen. The Create A New Learning Object screen appears.

29. Type in the identifier (i.e. the-learning or Module ID) in the Learning ID field.



31. Select Task on the drop down list that appears.

32. Click Create. The Module Properties creen appears.


33. From here:

• Define Module properties (See Define Module Properties)

The module properites of the Task learning object has the Sign-off section to configure the specific group of users to sign-off

- User himself/herself who enrolled the Task - Direct Appraiser of the user - Organization/Group supervisor of the user - Custom group of users who match certain criteria

Based on the sign-off configuration of the Task, a user will have the option to "Mark As Completed” a Task if the sign-off option is set to "Learner". Otherwise,the option "Send Reminder" will be displayed.

If "Send Reminder" is selected, the user can send email to the approver to remind him/her to sign-off the Task.


A new page under Workspace > Task Approval has been added to enable an approver to sign-off a Task.

A new Role Access Control entry has been added to enable granting the privilege to access the Task Approval page.

Note: Description field must be filled to create a Task instance.

• Define Course Objectives

• Enter reference resources for both learners and instructors (See Enter Reference Resources for Both Learners and Instructors)


• Preview the catalog entry (See Preview the Course Catalog Entry)

• View associated program listing

• View Revisions

• Configure virtual Archive

34. Then proceed to Access Control/Enrollment Control:

• Identify owners for this object (See Define Module Security)

• Assign prerequisites

• Assign exams, certifications, evaluations

• Define the related enrollment policy

35. Configure the Knowledge Center for this learning object.

36. Define launch properties. (See Define Launch Properties)

37. Preview the course launch interface by clicking on the Preview hyperlink in the Launch Setup area.

38. Generate proxied launch package.

6.2 Task Approval for Old Skin Task Approval has been pre-configured for fresh installation of Talent Suite 9.0 with NTS-83 skin.

For upgrade installation or previous skins, configuration file navigations.xml need to be updated by adding the following snippet. (More information can be found in Allowed Configurable Menu in version 9.0)

6.3 Task Complete Reminder Administrator could configure the e-mail template of the reminder from Catalog Editor.

navigations.xml <item labelKey="label.task_sign_off" txCode="TASKSIGNOFF"/>



7 Universal Search

7.1 Limiting Search Results Number of search results can be customized so the Search will show the number of records per every search type not more than the fixed number. For example, if the search results have items in Learning Module and Competency, it will show the search results in those two categories, and each category shows number of records less or equals to the defined limit.

The setting for defining the search result limit is in the Manage Center > Syem > General Settings > System Configuration as shown below. The breadcrumb shows a way to find the System Configuration. Select Search in the category, change the search result number and save.

The default search result setting is 3. For users upgraded from the previous version and without changing the System Configuration, the default will be used.

7.2 Finding a Learning Module using Universal Search Using a single search, users are now able to search across Job Profiles, People, and News articles, in addition to Learning Objects, Reference Resources, and Competencies. The search term is now matched against the following:

• For Learning Objects: Learning ID, Title, Description, Reference Number, and Objectives • For Reference Resources: File Name/Description and File Content (for .doc, .docx, .xls,

.xlsx, .ppt, .pptx, and .pdf file types) • For Competencies: Competency Name, Competency Description and Competency Level

Descriptions • For Job Profiles: Title and Description • For People: User ID, First Name, Other Name, Middle Name, and Family Name • For News: Title and Teaser


1. On the top of the browser window, enter the name of the course you are looking for in the field Search for Courses.

Note: You can also use wildcards to search for a course. For example, you can use the asterisk (*) wildcard to search for a string of characters. For instance you want to search user groups with ENG at the beginning of title of the user group, type “ENG*” in the User group name entry field.

2. Click the Go button. This opens the Search Result page.

The search result displays the term found across the Learning Objects, Reference Resources, and Competency categorically. The searched keyword is highlightedly displayed. Categories with the number of results exceeding five will also have a "More Results" link where users can see the full search results for the given category and further refine the search if necessary.

Single Search has been enhanced to show category tabs on the left for user to navigate the interested information while scrolling the result.


7.3 Enabling Universal Search Feature on a Skin To enable this feature for a given skin, the following property must be set in the skin.properties file:

skin.displaySearchBox=true

To search for a learning object using the search tool bar, on the NetDimensions Exams header, enter the name of the learning objects you want to search.

The list below are the guidelines for searching catalog course or learning objects:

Operator Example Finds learning objects containing?


NetDimensions Exams online (NetDimensions

Exams OR online)

Either the word NetDimensions Exams or the word online (case insensitive)

" NetDimensions Exams online"

The exact phrase " NetDimensions Exams online" (case sensitive)

NetDimensions Exams - online (NetDimensions

Exams NOT online)

The word NetDimensions Exams but NOT the word online

NetDimensions Exams +online (NetDimensions

Exams AND online)

The word NetDimensions Exams AND the word online

(NetDimensions Exams OR online) AND course

The word course AND must contain NetDimensions Exams and/or online

" NetDimensions Exams online" ~2

The words NetDimensions Exams and online within two positions of one another

com*r The words start with com and end with r, with 0 or more characters between com and r

te?t The words start with te and end with t, but with exactly one character between te and t

NetDimensions Exams ^5 online

The word NetDimensions Exams and the word online, but making the word NetDimensions Exams more relevant

title: NetDimensions Exams -

description:online

The word NetDimensions Exams in the title field but not the word online in the description field

• You can define the fields to search for (the last example). The fields supported in Catalog Search include title, description, objective,id and referenceno. Please take care to spell the names of these fields correctly. If they are misspelled, no result will be returned.

• id is default to be searched with wildcard. • You can boost the importance of a specific search term by using ^5 (or other positive

values). By default, the boosting factor is 1 for all terms. If you would like to suppress a term, don''t use negative values; use a value between 0 and 1 (for example, 0.2).

• The search results presented are sorted according to the scores, with the most relevant learning modules ranked first.

• If you enter "classroom" (without quotes) as the search term and there are catalog entries containing the text "classroom", "classroom1" and "classroom2" respectively, only the entry containing the text "classroom" will be returned. If you would like the results to include all three learning modules, use "classroom*" (without quotes) as the search term.

After you have entered the text in the search text box, click the Search button. The search search result page will be displayed.


8 E-signature on Learning Objects E-signature are implemented on NetDimensions Exams to ensure that all changes made to learning objects are audited in the database along with information on the type of change, who made the change and when. Types of changes include any creation, update and deletion of learning objects.

The image below shows an e-signature when a learning object is created or modified.


The next image shows an e-siganture when a learning object is removed.

The e-signature requires you to enter your user ID and password.

To enable to e-signature click Manage Center > System > General Settings > System Configuration. This opens the System Configuration screen.


On this page, select the e-signature in the Select a Category dropdown button. This shows you the e-signature category.

On this page, select the e-signature in the Select a Category dropdown button. This shows you the e-signature category. Tick the “Enable E-Signature for course launch” box. Click the Save button to store the changes.

Documents

Learning Objects 9 - Enterprise Training Solutions€¦ · Learning Objects 9.0. The NetDimensions Exams Learning Object guide discusses the procedures on how to create and manage