LEAP Pilot Documentation V2

8/8/2019 LEAP Pilot Documentation V2

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Changing Measures... 3Filtering.... 5Drilling Down... 7

Replacing a Dimension with Another Dimension.. 9Nesting a Subcategory.. 11Removing a Nesting.. 13Using Measures as a Dimension. 15Swapping Rows and Columns. 17Nesting Another Dimension 19Swapping Nested Dimensions. 21Changing between Percentage of Rows and Columns 23Changing between Percentages of Row/Column Subtotals.. 25

Suppressing Zeros. 27Preparing a Bookmark/Favorite 28

A. Show the percent of students at each performance level on the ELA4 for each income group 31

B. Show the percentage distribution of results for the 1999 Grade 4Math test for your school district and compare it to the regionallysummarized scores. 34

Contents

Section 1 PowerPlay Web Skills

Section 2 Workshops

2

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Changing Measures.. 3Filtering....... 5Drilling Down.. 7Replacing a Dimension with Another Dimension. 9

Nesting a Subcategory..... 11Removing a Nesting..... 13Using Measures as a Dimension.... 15Swapping Rows and Columns.... 17Nesting Another Dimension... 19Swapping Nested Dimensions.... 21Changing between Percentage of Rows and Columns.. 23Changing between Percentages of Row/Column Subtotals.. 25

Suppressing Zeros 27Preparing a Bookmark/Favorite.. 28

Section 1 PowerPlay Web Skills


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Why?When we want to view a different measure (Number of Assessments orAverage Score)

Example

Were viewing the number of assessments by BOCES for Grade 4Math

Wed like to see the average score by BOCES for Grade 4 Math

We need to change the measure from Number of Assessments toAverage Score

Changing Measures

Number of ELA

Assessments by BOCES

Note,wereviewing number

of Assessments


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ELA Average Scoreby BOCES

Now,wereviewing the

Average Score

Changing Measures (cont.)

Click AverageScore to

change theMeasure

Number of ELAAssessments by BOCES


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Why?To view only data for an individual category of a Dimension

Example

Were viewing the average score of each ELA measure for eachBOCES

We only want to include the scores of students who actually tookthe test

We need to filter the Test Status dimension

ELA Average Scores by BOCES

Filtering

Note theseaveragescores


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Now,See howthe numbers

changed. The999s are not

Filtering (cont.)

ELA Average Scores by BOCES


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Why?When we want to view more detailed results for a category by showing itssub-category instead

Example Were viewing the average score by BOCES for ELA exams

Wed like to see the scores for the districts in the Genesee ValleyBOCES

We need to drill down on Genesee Valley BOCES

Drilling Down

ELA Average Scoresby BOCES


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Now,wereviewing the

Districts withinGenesee Valley

BOCES

Drilling Down (cont.)

ELA Average Scores by Districtfor Genesee Valley BOCES


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Why?When we want to view results for another dimension (row or column), weneed to replace that dimension

Example

Were viewing the ELA average scores by Measure and School

We now want to view the ELA average scores by Income Level We need to replace a dimension

Replacing a Dimension with another Dimension

ELA Average Scores by Districtfor Genesee Valley BOCES


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Click AllIncome Levels

Replacing a Dimension with another Dimension (cont.)

ELA Average Scores by

Income Level


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Why?When we want to view more detailed results for all categories shown byalso showing their subcategories

Example

Were viewing the average score for Math assessments by IncomeLevel

Wed like to see the number of assessments for the individualmeasures for Math

We need to nest the Measures

Nesting a Subcategory

Math Average Score by Measure and Income Level


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Number of Assessments by Test within EachTest Area for Each Year

Nesting a Subcategory (cont.)

Math Results by Measure and Income Level

Note, wevealso

changed to

Number ofAssessments


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Why?When we want to view multiple Measures at once. For instance, we wantto view the number of assessments and the average score.

Example

Were viewing number of assessments grouped by subject areaand then by education type

Wed like to view the number of assessments and the averagescore at the same time for these same categories

We need to nest the measures

Using Measures as a Dimension

Now,were viewing number

of assessments only

Number of Math Assessments by Measure and Income Level


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Number of Assessments and Average Score byMeasure and Income Level for the Math Subject Area

Using Measures as a Dimension (cont.)

Note were now


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Why?When wed like to switch the rows with the columns to make analysiseasier

Example

Were viewing the average score of the Assessments by Educationtype and Program Services

Wed like to see more of the results on one page so we dont haveto scroll to the right to see the remainder of the view

We need to Swap Rows and Columns

Average score of the Grade 4 Math by

Education type and Program Services

Swapping Rows and Columns


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Average score of the Grade 4 Math Assessmentby Program Services and Education Type

Swapping Rows and Columns (cont.)

Now the rows andcolumns are

switched


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Why?When we want to view more detailed results for all categories shown bydetailing results by children for another dimension

Example

Were viewing the average score for the ELA exam by Gender

Wed like to see the scores also grouped by Income Level

We need to nest the Income Level dimension

ELA Average Scores by Gender

Nesting Another Dimension


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Click [+]All Income

Levels

Nesting Another Dimension (cont.)

ELA Average Scores by Gender and Income Level


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Why?When we want to change the grouping order in a set of nested dimensions

Example

Were viewing ELA scores grouped by Gender and then Incomelevel

Wed like to see the ELA scores by Income level and then Gender

We need to swap the nested dimensions

Swapping Nested Dimensions

ELA Average Scores by Gender and Income Level


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Swapping Nested Dimensions (cont.)

Now,the two

dimensionsare reversed

ELA Average Scores by Income Level and Gender


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Why?When we want to view the percentage of the measure of its column totalor of its row total.

Example

Were viewing percentages of ELA 4 assessments by Levelgrouped by gender

Wed like to see the percentages of assessments by Gendergrouped by Level

We need to change the measure display type to % of column total

Percentage Breakdown of ELA 4 Assessments by Gender

N t fi

Note this is theaverage for the

column (Gender)

Changing Between % of Rows and Columns


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Now figures arepercentages of the

column total (Gender)

Now this is the average forthe row (Level)

Changing Between % of Rows and Columns (cont.)

Percentage Breakdown of ELA 4 Assessments by Level


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Why?When we want to view the percentage of the measure of its columnsubtotal or of its row subtotal.

Example

Were viewing the percentage breakdown by Education Type forthe Grade 4 ELA performance levels for each Gender

Wed like to see the percentage breakdown by Performance Levelfor each Education Type for each Gender

We need to change the measure display type to % of columnsubtotals

Percentage Breakdown by Education Typefor the ELA4 for Each Gender

Note figures are percentages

of Gender/Performance Levelby Education type

Changing between % of Row/Column Subtotals


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Percentage Breakdown for Each EducationType by ELA4 Level for Each Gender

Changing between % of Row/Column Subtotals (cont.)

Click as %of columnsubtotals

Note figures arepercentages of

Gender/Educationtype by Performance

Level


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Why?To eliminate categories whose measures are all zero

Example

Were viewing the performance of the ELA 4 by Education Typeand we have no assessments in the LEP Exempt and no assessmentsfor Unknown Education Types

Wed like to remove the LEP Exempt row and the UnknownEducation Type column

Performance Breakdown for the ELA 4by Education Type

Suppressing Zeros


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Note,indication thatZero Suppression ison

Now,theLEP Exempt

row is gone


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Why?When we want to save an analysis view for later use

Steps1. When youve found a view that youd like to save, click the Preparea Bookmark button in the toolbar

2. Follow the steps for your browser to create a bookmark or favorite

Creating a Bookmark in Microsoft Internet Explorer:1. Click Add to Favorites from the Favorites menu

Creating a Bookmark / Favorite

Click the Preparea bookmark button in

the toolbar


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3. Click the folderin which youd like to create the bookmark. In this example,well place the bookmark in the LEAP Analysis folder. Note that the folderappears open after selecting it.

4. Click OK to save the bookmark. Note,folderappears open

Creating a Bookmark / Favorite (cont.)


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A. Show the percent of students at each performance levelon the ELA 4 for each income group... 31

B. Show the percentage distribution of results for the 1999Grade 4 Math test for your school district and compare itto the regionally summarized scores... 34

C.

Show a multi-year comparison of the PEP 5 writing dataas well as an analysis of the performance of thedifferent groups of students based on their programservices. 37

Section 2 Workshops

Percentages of Assessments Grouped by


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Show the percent of students at each performance level on the ELA 4for each income group.

Your results should look like the following (note: your columns will be determinedby your access level):

Percentagesof Assessments Grouped byTest Area and then by LEP Status

Workshop A


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Tasks

Tasks

1. Start with the Default View

2. Drill down on ELA

3. Drill down on ELA 4

4. Nest the Income Level as rows

5. Change the Measure Display Type to % of Column subtotal

Going Further Tasks

1. Swap the nested Row dimension

Workshop A Tasks to Perform


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Step by Step Instructions


1. Start with the Default View Start with Subject Areas as the Rows and your district(s) data as

the columns

2. Drill down on ELA Click the ELA row in the Results View

3. Drill down on ELA 4 Click the Grade 4 ELA row in the Results View

4. Nest the Income Level as rows Click the [+] All Income Levels from the Row Dimension pulldown

5. Change the Measure Display Type to % of Column subtotal Click the As % of Column total from the Measure Display Typepulldown

Going Further Step by Step Instructions

Workshop 1 Step by StepWorkshop A Step by Step Instructions


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Show the percentage distribution of results for the 1999 Grade 4Math test for your school district and compare it to the regionallysummarized scores.

Your results should look similar to the following:

View next page for solutions

Workshop B


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Tasks


2. Drill down on Mathematics

3. Drill down on Grade 4 Math

4. Filter year 1999

5. Change to show measures as a % of Column Total

Going Further Tasks

1. Show all of the Mathematics measures as the outside row2. Nest the Mathematics sub-categories (results levels)

Or

1. Select clustered bar graph as the display

Workshop B Tasks to Perform


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1. Start with the Default View Start with Subject Areas as the Rows and your district(s) data as

the columns

2. Drill down on Mathematics Click the Mathematics row in the Results View

3. Drill down on Grade 4 Math Click the Grade 4 Math row in the Results View

4. Filter year 1999 Select 1999 as from the All Years pulldown in the dimension line

5. Change to show measures as a % of Column Total Select As % of Column total from the Measures Display typepulldown

Going Further Step by Step Instructions

Workshop B Step by Step Instructions


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Show a multi-year comparison of the PEP 5 writing data as well as ananalysis of the performance of different groups of students based ontheir program services.

Your results should look like the following:

Workshop C


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Tasks


2. Drill down on ELA

3. Drill down on PEP 5 Writing

4. Nest the Years dimension as columns

5. Nest the Program Services dimension as Rows

6. Change the Measure Display Type to % of Column Subtotal

7. Swap the nested row dimension

8. Eliminate the rows that have zeros in all columns

Going Further Tasks

Workshop C Tasks to Perform


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1. Start with the Default View Start with Subject Areas as the Rows and your district(s) data asthe columns

2. Drill down on ELA Click the ELA row in the Results View

3. Drill down on PEP 5 Writing Click the PEP 5 Writing row in the Results View

4. Nest the Years dimension as columns Click the [+] All Years from the Row Dimension pulldown

5. Nest the Program Services dimension as Rows Click the [+] All Program Services from the Row Dimensionpulldown

6. Change the Measure Display Type to % of Column Subtotal Select As % of Column total from the Measures Display typepulldown

7. Swap the nested row dimension

Workshop C Step by Step Instructions


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Click the Stacked Bar Display button on the toolbar


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Definition of Terms... 41Tips and Tricks..... 43Cognos Web Access Screen Diagram..... 45

Dimension Viewer Diagram.... 46Results Display Diagram..... 47Toolbar... 48Database and Cube Comparison... 491998-1999 LEAP Record Layout... 50

Section 3 Appendices


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Data Analysis Make informed decisions by analyzing your schools data

Explore data from different angles and gain new insights

Find faster answers to Education-delivery questions

Cube: A collection of related data on which you can perform analysis. The

LEAP data resides in a cube

Dimension: a grouping of data that defines something youre analyzingExamples:

LEP

Building

Regular or Special Ed.

Mobility Gender

Measure: performance indicators of the data that youre analyzingExamples:

Score on a test

Number of days absent

Number of students exempted from a test Amount of budget spent on each program

Percentage of students requiring special services

Definition of Terms


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Levels and Categories: Data is organized into dimensions and stored in a hierarchy oflevels

A category is a data item that exists in a level

CategoriesELA

Science

Mathematics

Social Studies

Objective Content

Manipulative Skills

Objective Skills

Level = Subject Area Level = Individual Measure

LEAP Data Subject Area Dimension

Definition of Terms (cont.)


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When viewing Average Scores, make sure you filter for Students Testedfrom the All Test Status dimension.

When viewing Number of Assessments, use the All Test Status dimensionto select whether your analysis will include: only students tested, onlystudents not tested, or both.

All tasks that can be performed for rows (filtering, nesting, swapping, etc.) canalso be performed for columns, and vice versa.

You only have access to the data appropriate to you. For district personnel,only your school is available for analysis. For BOCES personnel, only yourBOCES (at an aggregate level) is available for analysis.

The Score measure is of little use

PowerPlay Web is best viewed at a monitor resolution of at least 800 by 600.

No student-level data is available in this cube.

Use bookmarks to get back to your favorite reports.

You must Prepare a Bookmark before you use your browser to create a

bookmark

Use Excel to perform further data manipulation, if needed. Save your resultsto a .CSV (comma separated values) formatted file and import it into Excel.

Tips and Tricks


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Page

Cognos Web Access Screen Diagram

DimensionViewer

Results

Display

Toolbar

47


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Results Display


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Page

CurrentMeasure /Click forOthers

Results Display

CurrentMeasure

DisplayType / Clickfor Others

Columns

SortAscending

/Descendin

g

Category

Current ColumnDimension / Click

for ColumnModifications

Row

s

Current RowDimension /

Click for RowModifications

Category

Nest thisdimensions

next level

Nestthis

LevelsChildren

RowTotal

Grand Total

ColumnTotal

Values

49


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1 Crosstab display (default) 10 Limits # of Columns per page2 Indented Crosstab display 11 Swaps Rows and Columns3 Pie Chart 12 Applies Exception highlighting

4 Bar Chart 13 Applies 80/20 suppression5 Clustered Bar Chart 14 Applies Zero suppression6 Stacked Bar Chart 15 Prepares a bookmark7 Multiline Chart 16 Saves to .CSV format8 Fit chart displays to page 17 Drills through to another report9 Limits # of Rows per page 18 Opens the Help window

Page

Toolbar

1 2 3 4 5 6 7 8 9 10 11 12 1314 15 16 1718

50


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Operational Database(s)

Page

OperationalDatabases

OperationalReports

PowerPlayCube

CognosPowerPlayAnalysis

OperationalDatabase(s)

Holds operational data,has frequent updates,very detailed

Examples:

Schoolmaster

SASIPart 200CP

CCCJostensSpreadsheets

Operational Report(s)Reports on day-to-day,operational data

Examples:AttendanceGrade summaries

Budget reportsClass schedulesEtc.

PowerPlay CubesHolds summarized,static data for analysispurposes. Typically,trend analysis.

Examples:

LEAP cubeRegents cubeFinancial cubeItem analysis cubeEtc.

PowerPlay Analysis

Reporting with high-level, strategicanalysis goal in mind

OLAP tool (On-LineAnalyticalProcessing)

Analyze data withoutawaiting a report tobe created and run

Enables you toeasily find new waysto analyze data

Database and Cube Comparison

51


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Positions 1 30

BEDS Building Code(Use 0999 as last four digits for students serviced out-of-district; use 0888as last four digits for home-schooled students.)

Year

Bldg.Status

Funding Student ID Number

Positions 31 54 5556

Date of Birth

Y Y Y Y M M D D

Grade

Level Gender

Ethnicity

Poverty

Population

Mobility

Disability

ProgramServices

L

evelofIntegration

Service ProviderComplete for students placed out-of-

districtLEPStatus

Yrsenrolledin

BEorES

Lpgm

Subject

Measure

Assmt

Language

Date of Administration Score

StandardMet

Y Y Y Y M M

1

st

Assessment 57 732

nd Assessment 74 90

3rd

Assessment 91 107

4th Assessment 108 124






Page

-25

-

1998 1999 LEAP Record Layout

52

Documents

LEAP Pilot Documentation V2