LCF Round - WAIPS LCF 19112018.docx · Web viewPlease note that this a Word Fillable ... round of the LCF is 50% of eligible costs up to a maximum of $20,000 ... and audit of ISO

Industry Facilitation Scheme

LOCAL CAPABILITY FUND (LCF)

Western Australian Industry Participation Strategy (WAIPS) Round

This LCF round will remain open until: 17:00 (WST) 28 February 2019(or until funds are exhausted)

Note

Please note that this a Word Fillable Form. The form is protected to maintain formatting and content integrity. The only editable sections of the document are the response boxes and check box fields.

To start completing this application, simply click on the relevant box field and type your response.

Updated as at 19 November 2018 Page 1 of 31

Please read the ‘Important Information for Applicants’ section of this form before you start completing this application.

Important Information for Applicants

OBJECTIVE

The Western Australian Industry Participation Strategy (WAIPS) – Local Capability Fund (LCF) round is an initiative under the Government’s Plan for Jobs. The Western Australian Jobs Act 2017 (“The Jobs Act”) received royal assent on 13 December 2017 and is scheduled to take effect from 1 October 2018.

The purpose of The Jobs Act is to use the State Government procurement process to enhance local industry participation in the supply of goods and services to or for agencies of the State Government, focusing on benefits to small and medium enterprises (SMEs).

This round focuses on competitive SMEs in Western Australia who are seeking to better prepare to participate as suppliers of products, services and works to Western Australian State or Local Government agencies and entities – the market (market). Specific objectives of this round include:

Improving the applicant’s capability and Capacity to service the market Meeting the requirements for prequalification, contractual or technical

compliance of the market Overcoming barriers and constraints to participate in the market Improving innovation and research Improving overall applicant competitiveness

LEVEL OF FUNDING

The level of funding support under this specific round of the LCF is 50% of eligible costs up to a maximum of $20,000 (excluding GST) per successful applicant. The LCF is a re-imbursement scheme and therefore successful applicants will need to pay for the activity before making a claim for the approved funding support. In-kind contributions are not considered as part of the applicant’s commitment to activity costs.

INDUSTRY ENGAGEMENT

In order to be considered for funding, applicants, whether they are current suppliers to Government or not, must detail within the application their engagement with the market, and provide evidence to demonstrate such engagement. The engagement must support the activities the applicant is seeking funding support for.

REPORTING

As a condition of funding, successful applicants will be required to provide a report within six (6) months and twelve (12) months of receiving payment (a reporting template will be provided by JTSI when the reports are due for Updated as at 19 November 2018 Page 2 of 31

submission).


ELIGIBLE ACTIVITIES

Planning - This includes, but is not limited to:

o Strategic and business planningo Contract and tender negotiation planning, including terms and conditions adviceo The writing and implementation of marketing planso Feasibility studieso Assistance in applying for other government and international grantso Domestic and International market entry planning

o Works carried out by unqualified consultants without the appropriate expertise to deliver the service

o Works carried out by third parties that are not perceived by JTSI to be at arm’s length from the applicant

o Support of any legal action

Plant and Equipment - This includes, but is not limited to:

o Upgrading or modifying existing equipment or machineryo Acquiring equipment, machinery

o Equipment, and machinery acquired second-hand through a private saleo Motor vehicles of any kind

Improvements to internal business infrastructure/systems - This includes, but is not limited to:o Improvements to occupational health & safety systems, quality assurance systems,

manufacturing and management systemso The implementation and audit of ISO management system standards, including but

not limited to, ISO 9001 Quality Management, ISO 31000 Risk Management, ISO 14000 Environmental Management and general occupational safety and health standards

o Upgrades or expansions to applicant owned property/buildingso Software purchase and upgrades e.g. tender management software, computer aided

drafting or project management software linked to a specific outcome and to raise capability

o Technical advancements/processeso Other activities identified as necessary to help meet the pre-qualification

requirements of the target market

o General computer hardware, software and office equipment upgrades and purchases e.g. Microsoft Office/Windows operating systems, photocopiers etc. (Unless it is specialised equipment considered vital to the operations of the applicant’s business and is used exclusively for business purposes)

o Land and property acquisitionso Internal research and development activitieso Expenditure of an operational nature


Training – includes but is not limited to:o Up-skilling employees which leads to improved operational processeso Training linked with the acceleration and boosting of Australian Apprenticeship

completion rateso Training that is part of the employer’s staff developmento Travel and accommodation costs associated with training - where local options are

not availableo Costs involved in bringing registered trainers to deliver local group training

o In-house trainingo Training by unregistered training organisationso Tertiary education – this includes certificate level courses at TAFE or private

collegesIn-kind contributions are not considered as part of the applicant’s commitment to activity costs and are not funded under the LCF.

ELIGIBILITY

To be eligible for funding, applicants must meet the eligibility criteria outlined in the self-assessment checklist below.

Previous recipients of funding through the Industry Facilitation and Support Program (IFSP) or the Local Capability Fund (LCF) are eligible to apply, subject to:

the applicant having complied with the requirements of the Financial Assistance Agreements entered into for the prior funding; and

the applicant having received no more than three (3) approvals under this grant process in the last 5 years.

Retrospective activities will not be funded. The activity or expenditure on the activity should not be undertaken prior to submitting this application.

USE OF CONSULTANTS

Consultants used to help the applicant deliver the activities funded under this program must be at arm’s length from the applicant. Applicants will not be funded where works are carried out by third parties that are perceived by JTSI not to be at arm’s length from the applicant.

APPLICATION PROCESS

LCF applications must be received prior to the closing date of 17:00 (WST) 28 February 2019.

Completed application forms and attachments (quotation(s), financial statements) should be submitted to: [email protected]


mailto:[email protected]

Your application will be assessed by an independent panel and scored against the criteria listed in Part C of this application. Assessments will be conducted on a monthly basis after the launch date until the LCF round closes or until funds are exhausted.

The applicant will be notified on the outcome of its application via the email address provided in the application form.

Approval of funding is subject to the applicant entering into an LCF Financial Assistance Agreement (FAA) with the Department of Jobs, Tourism, Science and Innovation (JTSI).

The FAA requires the applicant to provide a report within six months and 12 months of receiving payment (a reporting template will be provided).

The FAA also stipulates that at any time within two (2) years of payment, JTSI may contact the applicant for verbal updates on business performance generally.

PAYMENT TERMS

A lump sum payment will be made as a single reimbursement of approved activity expenditure.

This payment will be made on submission of a Tax Invoice to JTSI and must be accompanied by receipts as proof that the activity has been paid for in line with the application and Financial Assistance Agreement.

JTSI must receive the applicant’s claim for reimbursement within three months of funding or as otherwise agreed.

JTSI is registered for GST and has been issued with Australian Business Number 90 199 516 864. JTSI regards grants under this scheme as payment for a supply. GST registered grant recipients will therefore be liable for GST in connection with the grant.

For GST registered grant recipients, JTSI will increase the grant by the amount of GST payable. GST registered grant recipients must provide JTSI with a tax invoice for the GST inclusive value of the grant unless JTSI and the recipient have agreed in writing to the issue of a recipient created tax invoice.

Payment will not be made until JTSI receives a tax invoice or an agreement to issue a recipient created tax invoice.

The recipients acknowledge that the grant provided is consideration for a supply to JTSI and that the GST component will be included in the recipient’s next Business Activity Statement lodged with the Australian Taxation Office.



For recipients not registered for GST, JTSI will not include GST, nor will it reimburse an unregistered recipient for GST paid or payable to a third party. Unregistered grant recipients must provide JTSI with an invoice for the amount of the grant.

CONTACT

If you have any questions regarding this assistance program, the application form or your business’s eligibility for funding please contact:

Industry Link at Department of Jobs, Tourism, Science and InnovationTel: (08) 9222 0722Email: [email protected]

Your regional Local Content Adviser (LCA) https://industrylink.wa.gov.au/contact/jtsi_contact_form


https://industrylink.wa.gov.au/contact/jtsi_contact_form

ELIGIBILITY CRITERIA/SELF-ASSESSMENT CHECKLIST You are not eligible for funding under this fund if you answer NO to any of the following questions.

The Applicant’s Business

Does the applicant possess an Australian Company Number (ACN) or an Australian Business Number (ABN)?

Yes☐ No☐ N/A☐

Is the applicant’s business solvent? Yes☐ No☐Can the applicant confirm that the business is not a Not for Profit Organisation or a Charity?

Yes☐ No☐

Is the applicant aware that only one application is eligible per operating facility? Yes☐ No☐Are the applicant’s operating facilities based in Western Australia? Yes☐ No☐Will the activities funded as part of this funding request be implemented in Western Australia?

Yes ☐ No ☐

Will the applicant’s relevant business operating facilities continue to be based in Western Australia during the next 12 months?

Yes☐ No☐

Has the applicant’s business been operating for at least 3 years? Yes☐ No☐Does the applicant’s business employ up to 200 people? Yes☐ No☐Is the applicant’s turnover between A$250,000 and A$100 million? Yes☐ No☐

The Applicant’s Activity

Will the activity comprise one or more of the following activities Planning; Plant and equipment; Improvements to internal business infrastructure/systems; or Training

Yes☐ No☐

Where the activity involves the use of consultants, do the consultants have appropriate expertise to deliver the service, are third parties and are at arm’s length from the applicant?

Yes☐ No☐ N/A☐

Can the applicant confirm that the activity is not a retrospective activity and that the activity and expenditure will not be undertaken prior to submitting this application?

Yes☐ No☐

Activity funding

Is the applicant willing, and does it have the financial capacity, to cover all planned activity expenditure if necessary?

Yes☐ No☐

Can the applicant confirm that it has not received, nor is it likely to receive other Government funding for the same activity? [Government funding includes any grants or assistance programs provided by Federal, State or Local Government]

Yes☐ No☐

Where the applicant received funding under prior rounds of the LCF or its predecessor the IFSP, can you confirm that the applicant has complied with all

Yes☐ No☐ N/A ☐


reporting requirements?


Name and Business registrations

Legal/company name:

Business/Trading Name:

(Registered business name under which the applicant carries on business or trade)

Australian Company Number (ACN):

Australian Business Number (ABN):

Is the business registered for GST? Yes ☐ No ☐

Are you an Aboriginal Business? (at least 50% Aboriginal owned) Yes ☐ No ☐

What year was the applicant’s business established?

Headquarters address

Address line 1 Address line 2: Address line 3: Suburb/town: Postcode:

Website address (where applicable):

Business postal address (leave blank if the same as Headquarters address).

Address line 1: Address line 2: Address line 3: Suburb/town: Postcode:

Primary application contact (must be an employee or owner – i.e. not an external agent).

Name:


Part A Applicant details

Position: Office telephone number: Mobile telephone number: Office fax number: Email address:


Additional contact

(If this application form is completed by a person who is not an employee of the applicant. Leave blank if not applicable).

Name: Position: Company name: Office telephone number: Mobile telephone number: Office fax number: Email address:

Previous Financial Assistance

Has the applicant been a recipient of financial assistance under previous rounds of the LCF or its predecessor IFSP? Yes ☐ No ☐

If yes, provide details below

Year Purpose of Funding $ Amount


Applicant’s business profile and operations

i) Provide an overview of the applicant’s current business operations, including core business and products, management structure, growth strategies, staffing levels and major business constraints and risks.

Click or tap here to enter text.

ii) Number of FTE employees


iii) Describe the market place you operate in (major markets, competitors – both locally, Australia wide and internationally, and what you see as your competitive advantage).


Market – Provide a list of the applicant’s ten major clients and the market share they contribute to the applicant’s turnover.




Activity description: Provide details below of the specific activities to be funded (refer to the ‘Important Information for Applicants – Eligible Activities’ section on page 3 of this form for information on the type of activities which are eligible for funding).



Part B Activity details

Activity costsPlease complete the details in the following table with respect to each of the activities to be undertaken.

Activity Chosen Provider

Total cost of activity

(excluding GST)

LCF funding assistance

request (excluding GST)

Planning: (Provide details)

Plant and Equipment: (Provide details)

Improvements to internal business infrastructure/systems: (Provide details)

Training: (Provide details)

Total (excluding GST) $ $

You must attach all quotes and proposals for all proposed activity costs.

Activity durationPlanned completion date:

(The approximate date that all costs will be expended for the above.)

Consultant’s proposal / quoteFor activities requiring the services of consultants, the consultant’s proposal/quote must include: A breakdown of the key services/activities to be provided, including the number of consulting hours or days for each

of the key activities A breakdown of delivery costs Relevant experience Delivery timeframes Payment schedule, including hourly or daily rates Name of the key personnel who will undertake the project work

Can you confirm that companies or consultants which are to provide their services are not a part of the current operating business?

Yes☐ No☐(Applications will not be funded where works are carried out by third parties that are perceived by JTSI not to be at arm’s length from the applicant.)



Major activity outcomes (Include business and any community outcomes)

Activity Activity outcome(s)

What do you anticipate will be the outcome(s) of the activities?

(e.g. improved OH&S; employment; meeting a community need)

Performance indicator(s)

How will the outcome(s) be measured?

(e.g. 50% less incidents; extra employees; take up by community)


Relevance / Need(i) Please describe how the activities listed in Part B align with the objectives of this

LCF round.Click or tap here to enter text.

(ii) Please describe how the activities listed in Part B align with the strategic objectives and priorities of your business.



Part C Evaluation criteria


(iii) Please provide the reason(s) why the business needs to undertake the activities listed under Part B (Note: the reasons must align with the objectives of this funding round).


Level of ImpactHow will this funding assist your business? Describe how the activities listed in Part B will help your business participate in the State or Local Government market and what will the expected outcomes be in terms of:

The overall competitiveness of your business Creation/Retention of jobs Skills development Estimated number and/or value of new contracts Increase in productivity and efficiency Increase in turnover Other.



Level of Market / Industry EngagementWhether you are a current supplier to Government or not, describe your knowledge of, engagement with, and experience in dealing with the State or Local Government market and the capability (knowledge, qualifications, experience etc.) and capacity (availability of resources) within your business to service this market.

(Please note that in order to be considered for funding, applicants must detail below their engagement with the market, and provide evidence to demonstrate such engagement).



Value for MoneyThe purpose of this criterion is to ensure that the applicant has given due consideration to the costs and quality of the activities to be acquired or implemented.

(i) If engaging the services of a consultant or training provider to assist with the implementation of the activities in Part B:a) Describe their capability and capacity to deliver the service b) Provide a justification for your choice of consultant or training

provider; andc) Attach a detailed proposal/quote from consultant or training provider

as per the details in Part B.


(ii) If the applicant is purchasing equipment or a product (software etc) a) Describe what research the applicant has carried out to ensure

that the equipment or product is fit for purpose and provides value for money.

b) Provide the justification for the applicant’s choice of equipment or product.

c) Attach copies of quotes obtained.



Financial Viability and Risk

It is important the applicant is able to demonstrate financial viability.

Applicant’s financials – please record three (3) Financial Years as indicated (use $A)

Financial Year (2017/18)Turnover

Net Profit Before Tax

Equity



Equity



Equity

Note: Please provide copies of financial statements from the last 2 financial years, including Income Statement and Statement of Financial Position.

In addition to providing the last two years’ financial statements, please explain any significant variations in the financial statements which may assist JTSI when assessing this criterion.



For the purposes of managing JTSI’s risk, please respond to each of the following questions by placing a tick in the appropriate box.

Will the applicant be taking out finance to meet the costs of this activity? If so how much and from whom?

Lender

Yes No

Has the applicant or any of its senior office bearers (directors, partners, presidents, executive directors, project managers) been involved with a business failure (liquidation, voluntary administration or receivership)?

Has the applicant or any of its senior office bearers been declared bankrupt?

Has the applicant or any of its senior office bearers been the subject of a legal investigation?

Has any previous contract with the applicant been terminated for cause?

Has there been any past, current, pending or finalised litigation against the applicant or any of its senior office bearers during the last three years?

Has there been any collections by debt collection agency on behalf of creditors of the applicant?

If you answered yes to any of the above questions, please provide an explanation. Updated as at 19 November 2018 Page 26 of 31

Amount: Term:


Declaration of Solvency (to be signed by the Directors of the business)

I (we) the undersigned Directors declare that we have reasonable grounds to believe that the company is solvent and will be able to pay its debts as and when they become due and payable. This declaration is made in accordance with a resolution of all the Directors.

Name: Sign:Date: Click to enter a date.



Add more names if required


JTSI collects the information sought in this application so that it can check the applicant’s suitability for funding under the LCF and for the purpose of verifying the applicant’s ability to meet its contractual obligations. JTSI will treat all information as confidential.

However, JTSI operates within a public accountability framework and applicants are informed that JTSI is subject to the Freedom of Information Act 1992 which provides a general right of access to records held by Western Australian State and Local Government agencies.

Applicants should be aware that information pertaining to the receipt of State Government financial support may be tabled in the Western Australian Parliament.

This information could include names of recipients, the amounts of financial support, the name of the initiative/activity and, possibly, a brief description thereof.

This could result in requests for more detail to be released publicly.


Part D Privacy and confidentiality statement

I declare that I am authorised to complete, sign and submit this application on behalf of the applicant and declare that I have read and understood the terms and conditions of the LCF.

I understand that I may be requested to provide further clarification or documentation to verify the information supplied in this application and that JTSI may, during the application process, consult with other agencies about the applicant’s claims and may also enlist external technical or financial advisers to advise on information provided in the application.

I also understand that JTSI may obtain a credit report on the applicant through a credit information bureau.

I confirm that, where the services of consultants will be used for the delivery of the activity, the consultant(s) will be independent and are not in a business relationship or association with the applicant.

Also, the applicant understands that any contract for services by a consultant as part of this program constitutes a private contractual arrangement between the applicant and the consultant. JTSI shall not be deemed to be a party to any such contract.

I understand that if the application is approved, the applicant must enter into an agreement with JTSI before financial assistance is provided and acknowledge that no legal obligations will arise between the parties until such time as an agreement is formally executed.

I understand that payment of the State Government’s contribution under the LCF will only be made to the applicant following the submission to JTSI of written evidence that the activity has been completed and paid for.

I declare that the applicant has not received funding for the activities specified in this application under any other Local, State or Australian Government program.

I declare that the information contained in this application together with any information attached is, to the best of my knowledge and belief, true, accurate and complete in all material particulars.

I also understand that the provision of false or misleading information or the making of a false or misleading statement in this application is a disqualification of this application.


Part E Declaration

I understand that the applicant has and will, while undertaking the activities specified in this application, maintain records that substantiate the applicant’s undertaking of the activities.

I understand that the granting of assistance under the LCF is subject to the availability of funds at the time the applications are assessed.

First name(s): Last name:

Position (e.g. Director):

Signature: Date: Click or tap to enter a date.


Before submitting your application, please check that you have:

☐ Completed the self-assessment checklist (page 5) that will determine your eligibility for funding;

☐ Answered all questions;

☐ Attached evidence of market engagement;

☐ Attached a copy of the most recent financial statements;

☐ Signed the application form in Part E; and

☐ Attached a copy of the quote(s) from the suppliers / consultants related to this funding application.

Page 31 of 31

Part F Completion checklist

Documents

LCF Round - WAIPS LCF 19112018.docx · Web viewPlease note that this a Word Fillable ... round of the LCF is 50% of eligible costs up to a maximum of $20,000 ... and audit of ISO