COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS POST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

COLUMBIA COUNTY SCHOOL BOARD ADMINISTRATIVE COMPLEX 372 WEST DUVAL STREET

LAKE CITY, FLORIDA 32055

AGENDA

APRIL 19, 2012

7:00 P.M.

Invocation (Commissioner Stephen E. Bailey)

Pledge to U.S. Flag

Staff Agenda Additions/Deletions

Adoption of Agenda

Public Comments

Linda Brown & Sondra Price, On Eagles Wings

(1) Special Projects Funding

Kyle Roberts, Tobacco Prevention Specialist, Florida Department of Health

(1) Resolution - Urging Tobacco Retailers to Stop the Sale and Marketing Of Flavored Tobacco in Columbia County, Florida

Ray Hill, Purchasing Director & Tommy Matthews, Proiect Supervisor

(1) Bid Award 2012-B - Westside Community Center

Rustv DePratter, Commissioner

(1) County Owned Lot - Three River Estates (2) Appointment of Charter Review Commission Member - Replacing Dean

Taylor

STAFF MATTERS:

HONORABLE SCARLET P. FRISINA, CHAIRPERSON

(1) Consent Agenda

DISCUSSION AND ACTION ITEMS:

(1) Playground Equipment Purchase and Installation Proposal- Westside Community Center

(2) Recreation Department - Transfer of Funds - Hire Summer Staff as Contracted Employees

COLUMBIA COUNTY, FLORIDA RESOLUTION NUMBER 2012R-17

URGING TOBACCO RETAILERS TO STOP THE SALE AND MARKETING OF FLAVORED

TOBACCO IN COLUMBIA COUNTY, FLORIDA

WHEREAS, tobacco use is the number one cause of preventable death in the United States, and almost 90 percent of tobacco user smokers started before they were 18 years old, and

WHEREAS, each day, more than 4,000 young people try smoking for the first time, and another 2,000 youth become regular daily smokers, and

WHEREAS, the Surgeon General has concluded that tobacco advertising greatly contributes to youth smoking rates, and

WHEREAS, an estimated one third of adolescent experimentation with smoking can be directly attributed to tobacco advertising and promotional activities, and

WHEREAS, the Master Settlement Agreement (MSA) reached in 1998 between state Attorneys General and major tobacco companies forbids cigarette manufacturers from directly or indirectly targeting youth in advertising, marketing and promotion of tobacco products aimed at initiating, maintaining or increasing youth smoking, and

WHEREAS, internal tobacco industry documents strongly suggest that manufacturers intentionally target youth through use of candy-like flavors in tobacco products, and

WHEREAS, research from the Harvard School of Public Health (published November 2005) found that cigarette makers are targeting young smokers with new candy and liqueur flavored brands that mask the harsh and toxic properties found in tobacco smoke. Tobacco companies use youth-oriented colorful and stylish packaging, and exploit adolescents' attraction to candy flavors with names such as "Mandarin Mint", "Winter Warm Toffee" and "Twista Chill", and

WHEREAS, national studies have found that the vast majority of people who are using these flavored tobacco products are youth and young adults, and

WHEREAS, research by the Students Working Against Tobacco youth shows that all 100% of the local tobacco retailers surveyed in Columbia County sell flavored tobacco products of various kinds as detailed in the research report attached, and

WHEREAS, some of these tobacco products, specifically flavored cigars and blunts wraps are also used as drug paraphernalia for the smoking of marijuana, and

--------------

WHEREAS, flavored tobacco products are defined as loose tobacco including snuff flour, plug and twist tobacco, fine cuts, chewing tobacco, snus, shisha tobacco, smoking or snuffing tobacco products, and all other kinds and forms of tobacco, including but not limited to cigarettes, cigars, smokeless tobacco products and blunt wraps prepared in such a manner with the purpose for chewing, inhaling, smoking or ingesting in any manner in which the product or any of its component parts (including the tobacco, filter, or paper) contain, as a constituent (including a smoke constituent) or additive, an artificial or natural flavor ( other than tobacco or menthol) or an herb or spice, including but not limited to, strawberry, grape, orange, clove, cinnamon, pineapple, vanilla, coconut, licorice, cocoa, chocolate, cherry, coffee, or alcohol flavors, that is a characterizing flavor of the tobacco product or tobacco smoke, and

WHEREAS, the attached list of community organizations have affirmed their support for this measure and support a safe environment in which our youth can grow and prosper, free from the influences of tobacco industry marketing and from addiction to tobacco,

NOW, THEREFORE, BE IT RESOLVED BY THE COLUMBIA COUNTY, FLORIDA, BOARD OF COUNTY COMMISSIONERS: that the Columbia County Board of County Commissioners urges all local retailers who sell tobacco products to cease the sale and marketing of all flavored tobacco products, which are defined as loose tobacco including snuff flour, plug and twist tobacco, fine cuts, chewing tobacco, snus, smoking or snuffing tobacco products, and all other kinds and forms of tobacco, including but not limited to cigarettes, cigars, smokeless tobacco products and blunt wraps, prepared in such a manner with the purpose for chewing, inhaling, smoking or ingesting in any manner which have been flavored through the addition ofnatural or artificial flavorings, herbs, spices or other means with flavors characterizing fruit, candy, alcohol or other similar flavorings with the exception that menthol will not be included in this definition.

ADOPTED by the Columbia County, Florida, Board of County Commissioners on the 1ih day of May, 2012.

COLUMBIA COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS

(SEAL)

By:_______________ Scarlet Frisina, Chairperson

ATTEST:

BY: p. De Witt Cason, Clerk of Courts

City and County Candy Flavored Tobacco Resolutions

City Resolutions: Pink Bay: canaway, Panama, Springfield Broward: Coconut Creek, Lauderhill, Pembroke Pines Clay: Green Cove Springs Collier: Naples Dixie: Cross City Duval: Baldwin, Jacksonville Beach, Neptune Beach Franklin: Apalachicola Gadsden: Havana, Quincy Glades: Moore Haven Hamilton: Jennings, White Springs Hardee: wauchula Hendry: LaBelle, Clewiston Hernando: Brooksville Hillsborough: Tampa Holmes: Bonifay, Esto, Ponce de Leon Indian River: Sebastian Jefferson: Monticello Lake: Clermont Lee: Bonita Springs Manatee: Bradenton Marion: Ocala Miami-Dade: El Portal, Hialeah, Miami Beach, Miami Gardens, Miami Springs, Opa-locka Monroe: Key West, Village of lslamorada Okaloosa: Fort Walton Beach Osceola: Kissimmee, St Cloud

County Resolutions: Blue Brevard Citrus Collier Desoto Escambia Franklin Gadsden Glades Gulf Hardee Hendry Hemando HIiisborough Holmes Indian River Jackson Jefferson Lake Leon Madison Martin Pasco

Palm Beach: Bell Glade, Jupiter, Pahokee, Palm Pinellas Springs, Riviera Beach, South Bay Polk Pasco: San Antonio Santa Rosa Pinellas: St Petersburg Sarasota Polk: Lakeland, Mulberry St Lucie Putnam: Crescent, Palatka Union Santa Rosa: Gulf Breeze, Milton Volusia Sarasota: North Port Wakulla Seminole: Lake Mary Walton SL Lucie: Port St. Lucie, Fort Pierce WashingtonSumter: Bushnell, Webster, Wildwood Suwannee: Live Oak Volusia: Port Orange Wakulla: Sopchoppy Walton: DeFuniak Springs Washington: Chipley, Ebro, Vernon, Wausau

Both City and County Resolutions: StripesCollier Gadsden Glades Franklin Hardee Hendry Hemando HIiisborough Holmes Indian River Jefferson Lake Pasco Pinellas Polk Santa Rosa Sarasota St. Lucie Volusia Wakulla Walton Washington

Grant Funded - Yellow

Not Grant Funded - White ,.... ....,,Ila Updated: March 9, 2012

Page 1 of 1

Lisa Roberts

From: Scarlet Frisina Sent: Friday, March 30, 2012 3:17 PM To: Lisa Roberts Subject: Fw: Attachments: Resolution-County.doc; CFT Resolution Map 3-9-2012.pdf

Connected by DROID on Verizon Wireless

-----Original message-----

From: "Lauren_Pinchouck@doh.state.fl.us" <Lauren_Pinchouck@doh.state.fl.us> To: Scarlet Frisina <scarlet_frisina@columbiacountyfla.com> Cc: BCC Website <bcc@columbiacountyfla.com> Sent: Thu, Mar 29, 2012 17:55:26 GMT+00:00 Subject: null

Dear Scarlet and Ron,

My name is Lauren Pinchouck and I work for the Columbia County Health Department. Kyle Roberts and I spoke with Stephen Bailey the other day in regards to approaching the County Commissioners at the meeting scheduled for~m to ask for a candy-flavored tobacco resolution. The city council passed this resolution~ to ban the sale and marketing of candy-flavored tobacco products and we are hoping to achieve the same result in the county. There will be a short (5 minute) PowerPoint presentation given by the SWAT members of Richardson Middle School outlining our initiative.

Attached you will find a map of the counties that have achieved a city, county (or both) resolutions. Also attached is a copy of the resolution for your review. We have scheduled a meeting with Dale as well as with Marlin Feagle to discuss specifics regarding this resolution. If you have any questions, please don't hesitate to ask. We sincerely appreciate your time.

Lauren Moses Pinchouck

/' . 1 /1 (f-'J.,gmn'JI ,\)/i,,,Jr1j JY,)l(ll(i(((1,,

Health Educator Consultant/SWAT Coordinator Columbia County Health Department 217 NE Franklin Street Lake City, Florida 32055 Phone: (386) 758-1193 Fax: (386) 758-3900 Lauren_Pinchouck@doh.stat~.tl.us Please note: Florida has a very broad public records law. Most written communications to or from state officials regarding state business are public records available to the public and media upon request. Your e-mail communications may therefore be subject to public disclosure.

3/30/2012

PLACE HOLDER

BID AWARD 2012-B

WESTSIDE COMMUNITY CENTER

District No. 1 - Ronald Williams District No. 2 - Rusty DePratter Disbict No. 3 - Jody DuPree District No. 4 - Stephen E. Bailey District No. 5 - Scartet P. Frisina

MEMORANDUM

TO: Commissioner Rusty DePratter

FROM: Lisa K.B. Robe~~ant County Manager

DATE: April 9, 2012

SUBJECT: Resignation- Charter Review Commission Member

During the Charter Review Commission Meeting held March 29, 2012, the Commission was informed that Dean Taylor was resigning as a member of the Charter Review Commission, effective immediately. Mr. Taylor's reason for resigning was due to work constraints.

In accordance with Florida Statutes 125.61 vacancies shall be filled within 30 days in the same manner as the original appointment; therefore, please remit the name of your appointee to me no later than Tuesday, April 1 7, 2012 so that it may be placed on the April 19, 2012 agenda for appointment.

XC: Dale Williams, County Manager Charter Review Commission Members Charter Review Commission File Agenda-April 19, 2012 ~ Outgoing Correspondence

BOARD MEETS FIRST THURSDAY AT 7:00 P.M.

AND THIRD THURSDAY AT 7:00 P.M.

P. 0. BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

.. PROPOSAL 22617

Steve Larson

04/03/2012

Bill To: Ship To: Columbia County Columbia County P.0 Box 1529 ~\ 43tfsw Birley Ave Lake City, FL 32056 Lake City, FL 32024

1 Red Baron 4149-PP Flight of the Red BaronlRed Baron is a noble play structure with dual sling shot slides that mimic awesome air combatl The Red Baron will have all the kiddies feeling like national heroes as they flight through play events, learning socialization skills as they play. Kids will build upper and lower body strength on the overhead and climbing activities, and enjoy the musical whimsy of the whistle and rain wheel. This is the aces-of-aces of playground adventures!* Full payment with orders is required to receive 100% match. Orders with approved credit will receive 45% off list price.Commercial grade components specifically engineered to resist corrosion, fading and mildew.Designed in compliance with public playground safety standards (ASTM & CPSC).Meets ADA guidelines and allow inclusive play for all children.Hundreds of color combinations available to turn any playground into a stimulating play environment.

2 Durallner duraliner 1,500 square feet per roll

43 Playground Border 4ft x 121n 2805-CW-BLK Recycled Plastic 4'L x 12"H Landscape TimbersThese plastic landscape timbers surround your playground area with a no-maintenancealternative to wood. They help keep playground surfacing in place. Made from recycled plastic.

1 Accesslble Playground Ramp 2027-CW-Black It's easy access with this durable ramp. The versatile ramp works perfectly as a transition way between play areas.

Height: 12" Weight: 165 lbs

Color: Black Color Options Available at an additional cost

78 Wood Playground Mulch

$36,276.00 $18,138.00 $18,138.00

$165.00 $0.00 $330.00

$35.00 $0.00 $1,505.00

$721.00 $0.00 $721.00

$23.50 $0.00 $1,833.00

• ' r T r f ' 11 ( I ,I \\ I I ' r I ~ [ I ) ! f I I 'I )I ' I I\ 1 I j. \ ) I ,',I H \ ,r I ' I ', 1, I 11' I I I

0

Proposal Number: 22617 P.1qc 2 or 2

BY0-5102 IPEMA certified to meet ASTM, CPSC, and ADA playground surfacing standards. Engineered wood fiber (EWF) playground safety surfacing is manufactured from natural fibers, and is designed to reduce injuries on playgrounds, and provide a stable, resilient surface for trails. It is a 100% natural product and contains no chemicals or artificial ingredients. Fresh wood is utilized than cannot be made into lumber. Environmentally safe. Meets non-flammability standards.

2 Comfort Serles Metal Benches with Back $367.00 $0.00 $734.00 BYO-PE-9702 Comfort Series Park/Team Bench with Back - Perforated StyleOur Comfort Series benches gives you the hi-quality of commercial grade metal benches but, with more comfort and much lower prices. When you compare the specs, our metal benches have all the same commercial quality hardware but, not at the commercial price point. BYO Playground can offer these benches at these incredible prices because of our size and buying volume - and we pass the savings onto you.

Bench and Back- Green Frames - Black.

State of FL contract $0.00 $0.00 $0.00 N/A Please reference existing State of FL, St. Johns County contract number #2011-10 (Catalog Percentage(%) Discount-Playground Equipment/Installation/Surfacing)

POC: Ms. Janice Smithey, 386-719-7545 office, janice_smithey@columbiacountyfla.com

Sub Total: $23,261.00 Sales Tax: $0.00 Shipping: $2,647.11

Total: $25,908.11 Thank you for the opportunity to quote your playground project.

Prices are valid for 30 days. We accept Visa, Mastercard, Discover, personal & business checks and purchase orders from government entities. All items must be paid for in advance of order.

To accept this proposal, sign, date and return: _____________________

Printed name: ________________ Title: ________ Date: ______

1

0

Bill To: Columbia County P.0 Box 1529 Lake City, FL 32056

Installation

NATIONAL PLAYGROUND CONSTRUCTION

Ship To: Columbia County AaZ'I SW Birley Ave Lake City, FL 32024

Certified Installation by Professional Playground Installers Installation of all equipment, surfacing, duraliner, border timbers and ADA ramp as referenced in BYO Recreation proposal #22617

Includes coordinating all deliveries and unloading equipment at job site. Unless otherwise specified, this price does not include uninstalling existing equipment, site prep (site must be level, accessible, and free of underground obstacles or additional charges will be added to your final invoice), marking of underground utilities, permitting (responsibility of owner), site security during installation and curing period, or disposal of packing materials.

State of FL contract N/A Please reference existing State of FL, St. Johns County contract number #2011-1 O (Catalog Percentage (%) Discount-Playground Equipment/Installation/Surfacing)

POC: Ms. Janice Smithey, 386-719-7545 office, janice_smithey@columbiacountyfla.com

PROPOSAL

22618

Steve Larson

04/03/2012

$7,450.00 $7,450.00

$0.00 $0.00

Sub Total: $7,450.00 Sales Tax: $0.00 Shipping: $0.00

Total: $7,450.00

NPC is a national partner of BVO Playground. The company was formed by the owners of BVO Playground to manage their customer's growing playground installation needs. NPC installers are certified playground professionals and have collectively installed thousands of playgrounds nationwide.

Thank you for the opportunity! Prices valid for 30 days.

To accept this proposal, sign, date and return: ___________________

NPC NATIONAL PLAYGROUND CONSTRUCTION

EXHIBITB

PLAYGROUND INSTALLATION TERMS AND CONDITIONS

1. Site Access - Our installation team must have access to the job site during the hours of 7:00am - 7:00pm Monday- Friday. If the area is fenced, the fence needs to have a double gate to allow equipment access. Most equipment and mulch deliveries are made with a 53' trud<. Site must have access to allow delivery of equipment and mulch within 200' of installation site and must be accessible by trud<s, trailers, and/or bobcats. In the event this equipment is used at your site, please note that there may be wear/trad<s in area surrounding your playground. We will try to keep this at a minimum, but National Playground Construction (NPC) will not be responsible for damage to sod or other landscaping due to installation equipment use.

2. Job Site - NPC is not responsible for site preparation including uninstalling existing equipment, grading, clearing, or removing underground obstacles unless otherwise stated on your quotation. In the event that soil or rod< conditions are such to prevent nonnal installation time and procedures, the customer will be responsible for additional equipment, labor expense and delay cost required to complete the installation. If site is not completely level, we will install equipment, but one side may be higher than the other side relative to the ground.

3. Underground Utilities - It is the customer's responsibility to locate and clearly mark all underground utilities in the area of the installation. These include power, water, gas, sewer, telephone, irrigation, cable tv. and any and all private and public lines. NPC is not responsible for damages, injuries, repairs, or discontinuance of business due to unmarked utilities. In the event NPC, its employees and or subcontractors start the project before utilities have been located and properly marked, the customer shall be liable and shall notify NPC in writing to stop the project. The customer shall be responsible for any cost incurred due to work stoppage and/ or project delays.

4. Pennitting and Site Security- Unless otherwise noted, all required pennits are the responsibility of the customer. Our installation price does not include any pennitting fees or engineered drawings. Any delays or downtime due to pennitting inspections may result in additional charges to the customer. Customer is responsible for site security during installation and during equipment curing period. Our installation af!NJ will mark playground construction area with caution tape, but customer is responsible for additional charges that result from vandalism or theft.

5. Site Plan - Equipment will be installed per the site plan agreed upon by the customer before installation starts.

6. Clean up - It is the customer's responsibility to dispose of all trash created from the install. We will break down pad<ing materials as much as possible. If trash cans or a dumpster is provided, we will place the trash in those areas. If trash cans/dumpsters are not provided one can be ordered at an additional charge.

7. Surfacing -All playground equipment must be installed over safety surfacing and within the proper use zones per CPSC guidelines. NPC will install the equipment to allow for the depth and type of surfacing you specify:

Type of Surfacing Depth of Surfacing

8. Sign off -After installation is complete, one of our installers review the installation with you. Customer is required to sign off the equipment has been installed to their satisfaction before the installer leaves the job site. Any unresolved issues with the installation must be noted on the sign off sheet at that time.

9. Prevailing Wage - It is the customer's responsibility to notify NPC at the inception of the quoting stage of the project if Prevailing Wage rates apply. In the event the project is under the prevailing wage requirements the customer or institution shall provide the rates and applicable paperwork necessary for providing a quote and receive prompt payment. If NPC is not notified before the project is quoted, regardless if prior to the commencement of work or any time after a contract is signed, the customer will incur the additional installation costs.

As an authorized representative, I accept these tenns (or any and all modifications of these terms as stated on your proposal) and as such am subject to a service charge of 1.5% per month (18% per annum) on balances not received within 5 days of invoice date. I also agree to pay all collection costs, and legal fees incurred to collect delinquent balances. All disputes will be governed by the laws of Florida and shall be heard in St. Johns, Florida. Exceptions to these tenns may result in additional charges to be detennined and approved by buyer prior to mobilization of installation team.

Customer Signature / Tltle/Date Printed Name/Company

101 E. Town Place - Suite 650 • St. Augustine. FL 32093 • Phone: 904-808-8360 • Fax: 904-808-8529

;:, •

Co)/ff' Q. -

CD ...

I Ia .. :J

/ ....... / " I \

I \ I I

II.,....----' I

( /

\ ' \ I lI

> 11 \ \ \

11 u I I

\ ( 81

\ ...\ ' \ N..

' ' Jal "/ > I iiI lllt

(( ii \

\ I II I \ \

•I al' ~' .,/ I

' ............ ___ ~ .,. /_f-__ '

BOARD OF COUNTY COMMISSIONERS e COLUMBIA COUNTY

AGENDA ITEM REQUEST FORM

The Board of County Commissioners meets the 1st and 3rd Thursday of each month at 7:00 p.m. in the Columbia County School Board Administrative Complex Auditorium, 372 West Duval Street, Lake City, Florida 32055. All agenda items are due in the Board's office one week prior to the meeting date.

Today's Date: 03/27/2012 03/05/-=20 ....._______Meeting Date: ___.......................... ........12

Name: Mario A. Coppock Department: ----""R=e=cr:..::e=a=ti=o..:.:.n____

1. Nature and purpose of agenda item: Request to move monies from the personal services account into the contractual services account to be able to hire summer staff as contracted employees. Monies being moved have been allocated for summer employee use from vacant recreation aide position.

Attach any correspondence information, documents and forms for action i.e., contract agreements, quotes, memorandums, etc.

2. Fiscal impact on current budget.

Is this a budgeted item? ] N/A

] Yes Account No. -------------

[X] No Please list the proposed budget amendment to fund this request

Budget Amendment Number: ______IA-____....__12-0~6__

FROM TO AMOUNT

Account: 001-7200-572.10-12 Account: 001. 7200.572.30-34 $9,280.00---=-=...a"---'-'=""'-'""-"'-'-="-"-"--=-=- --~~=""'-'~=~~-

For Use of County Manger Only:

[ ] Consent Item [ ] Discussion Item \.

\