Columbia County · COLUMBIA COUNTYBOARD OF COUNTYCOMMISSIONERS POSTOFFICEBOX 1529 LAKE CITY, FLORIDA 32056-1529 CONSENTAGENDA NOVEMBER6, 2008 (1) Invoice- GTCDesign Group, LLC - Old

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERSPOST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

CONSENT AGENDA

NOVEMBER 6, 2008

(1) Invoice - GTC Design Group, LLC - Old Wire Road - $12,945.00

(2) Invoice - GTC Design Group, LLC - Turner Road Drainage .. $10,516.25

(3) Invoice - GTC Design Group, LLC - CR 133-8 Fire Station - $7,600.00

(4) Invoice - Darabi and Associates, Inc. - Closed Landfill Inspection .. $707.09

(5) Invoice - Darabi and Associates, Inc. - Closed Landfill Monitoring - $4,642.78

(6) Invoice - Darabi and Associates, Inc. - Winfield Landfill Monitoring - $5,282.21

(7) Invoice - Darabi and Associates, Inc. - Winfield Landfill Discret Projects - $2,067.21

(8) Invoice - Florida Association of Counties Trust - Curt Cady - $2,810.11

(9) Invoice - Anderson Columbia Company, Inc. - CR 238, Project No. 2008-05$193,846.50

(10) Invoice - HDR Engineering, Inc .. - Bascom Norris Drive Bridge/CSX .. $34,911.00

(11) Invoice - Bailey Bishop & Lane, Inc. - Southside Adult Softball Complex - $2,500.00

(12) Invoice - SE Environmental Geology, LLC - Southside Adult Softball Complex$7,500.00

(13) Invoice - Hughes Wen Drilling & Pump Service, LLC - Ellisville Potable Public WaterWells - $19,530.00

(14) Invoice - Nabors, Giblin & Nickerson, P.A. - FY 2008-2009 ..Annual Fire Protection,Solid Waste and Local Roads Improvement Assessment Programs - $5.000.00

(15) Invoice - Suwannee River Economic Council, Inc. - Administrative Services for SHIPDisaster Recovery Expenditures for July 1, 2008 through September 30. 2008 $7,049.16

(16) Refund Request - Zoning Refund - Mrs. MaryLou Jacquelyn Shabarekn-Leonard $700.00

(17) Grant Award - The Florida Department of Law Enforcement Awards the Edward ByrneMemorial Justice Assistance Grant - Multl-JurisdlctJonal Task Force #12 - $24,581.00

(18) Agreement - Florida Department of Corrections Interagency/Public Works Agreement- Fiscal Year 2008..2009 - Agrees to Provide Work Performed by Inmate Crews on aRegular Base

(19) Nabors, Giblin & Nickerson, P.A. - FY 2009-2010 ·Proposal for Legal Services - FireProtection and Solid Waste and Road Improvement Assessment· $11,000.00

(20) Human Resources - 9-1..1 Coordinator - Revised Position Description - 9-1-1Communications Center Manager

(21) Human Resources - Revised Position Description - Director Landscape and ParksDepartment (Pay Grade Adjustment Only - No Salary Increase)

(22) Human Resources - Permits Application Coordinator

(23) Utility Permit - Comcast Cable - County Road 252

(24) Utility Permit - Comcast Cable - Country Club Road

(25) Emergency Management - Declaration of Junk Property - County 10#10774 - 6500P111 MT Workstation

(26) Bid Award - Graham and Sons - Southside Parking Lot Lighting - $74,500.00

(27) Florida Department of Transportation - New Railroad Signal Safety Project - CountyRoad 246/Lassie Black Street - $1,573.00

(28) Public Library - Security Camera Policy for the West Branch Library

(29) Indigent Burial- Dees-Parrish Family Funeral Home - Evelyn Marie Stickney.Deceased - $500.00

(30) Indigent Burial - Combs Funeral Home - Dennis lee, Sr., Deceased - $500.00

(31) Resolution - Requesting Full Funding of Amendment 1 Offset for FiscallyConstrained Counties

(32) Minute Approval - Board of County Commissioners - Special Meeting September 11, 2008

.. I ~ \b3\ (9 j;'

I a ~/l //

qGTC Design Group, LLCP.O. Box 187, 130 West Howard Streetlive Oak. FL 32064Tel: (386) 362-3678 Fax: (386) [email protected]

Mr John ColsonColumbia County Board of County Commisioners140 NW Ridgewood AvenueLake City FL 32055

*'Invoice Num: 3214

Od 9.2008

Page 1 of 1

Proiect ID: PFOB-127:Prolect Name: CCBCC-Old Wire Road

Manager: CW

INVOICE

$12,945.00

DESCRIPnON

Services:

Billing Period: July 10 to September 30Preliminary DesignProfile/Cross-sectionsDrainage Basins

Professional Engineer 11.5 hours @ S95/hourDrafting 215.5 hours @ S55/hour

COST

$12,945.00

Subtotal:-------

TAX%. AMOUNT

$12,945.00

$12.945.00

Amount Due This Invoice: $12.945.00

Account Summary

This invoice is due upon receipt

Services BTO

$12,946.00

Expenses BTD

$0.00

last InvNum lasllnv Date Last rnvAmt

$0.00

last Pay Ami

$0.00

Prey Unpaid Ami

$0.00

Total Amount Due Including This Invoice: $12.945.00

GTe Design Group, LLCPOBox 187. 130 West Howard StreetLive Oak, FL 32064Tel: (386) 362-3678 Fax: (386) [email protected]


Invoice Hum: 3223Oct 9.2008

Page 1 of 1

Project 10: PF06-223:Project Name: CCBCC-Turner Road Drainage

Manager: CW

INVOICE

$10,516.25

DESCRIPTION

Services:

Billing Period: July 23 to September 30Storrnwater DesignSRWMD Package SubmittalConstruction Plans for Stormwater Facility and RoadwayRe-surfadng

Professional Engineer 26.75 hours @ $95/houf'Drafting 145 hours @ $55/hour

COST

$10.516.25

Subtotal:-------

TAX % AMOUNT

$10.516.25

$10,516.25

Amount Due This Invoice: S10,516.25

Account Summary

This invoice Is due upon receipt

Services BTO

$24,201.25

ExpensesBTD

SO.OO

Last Inv Num

3179

Last Inv Dale

8/1812008

Last 'nvArnt

$7,260.00

Last Pay Amt

$7,280.00

Prey Unpaid Amt

$0.00

Total Amount Due Including This Invoice: $10,516.25

GTC Design Group, LLCP.O. Box 187, 130 West Howard StreetLive Oak, FL 32064Tel: (386) 362-3678 Fax: (386) [email protected]


Invoice Num: 3256Oct 9.2008

Page 1 of 1

Project 10: PF07-208:Project Name: CCBCC-CR133-8 Fire Station

Manager: CW

INVOICEDESCRIPTION

Services:Billing Period February 15 to September 30FDEP Potable Water Extension Design/PermittingPond Relocation

Professional Engineer 20 hours @ $95/hourDrafting 103 hours @ $55/hour

COST TAX ok

$7,600.00

AMOUNT

$7,600.00

$7,600.00Subtotal: ------Amount Due This Invoice:

$7,600.00

$7,600.00

Services BTD

$ 16,120.00

Expenses BTD

$ 0.00

This invoice is due upon receipt

Account Summary

ILast Inv Num I Last JnvDate I Last Inv Amt Last Pay Amt r Prey Unpaid Amt

I 3013 12/8/2008 I $ 4,320.00 $ 4,320.00 I $ 0.00

Total Amount Due Including This Invoice: $ 7,600.00

f1illf)lIl1:k S"lIH.lanl Rcpon C~}I)yri~hl2001 LI.I:-'( Modrficd on, 1U/IJ1:200S

INVOICE NO.: oa-300-0l-0ff"~DARASI AND ASSOCIATES, INC.P.O. Box 13741

Gainesville, Florida 32604Phone: 352-376-6533

DATE: October 10, 2008

Mr. Bill Lycan t DirectorCo lumbi a County Sol-id Waste Dept.P.O. Box 1529Lake City, FL 32056

DESCRIPTION

STATEMENT PERIOD: September 2008

RE: Closed Landfill Inspect-ion

AMOUNT

Consulting engineering services for the closed landfillinspection and report.

F. Darabi

Subconsultants

1.25 hrs @$159.86/hr. $199.83

$507.26

____• u .-+--- _

TOTAL THIS BILLING PERIOD $707.09f-------------------------------- ---------------------------t-------------1

PASTDUE BALANCE_______ • u m , ---+- _

GRAND TOTAL

Iotal due in 30 days. Overdue accounts subject to a service charge of I % per month.

Yo-u;

DARABJAND ASSOCIATES, INC.P.O. Box 13741


Mr. Bill Lycan, DirectorCo lumbi a County Conmt sslonP.O. Box 1529Lake C'j ty, FL 32056

DESCRIPTION

INVOICE NO.:08-300-02-09

October 10, 2008DATE:


R~ Closed Landfill Monitoring

AMOUNT

Consulting engineering services for the closed landfillgroundwater moni torlnq report preparation and submittal.

F. Darabi

Subconsu1tants

6.5 hrs @$159.86/hr. $1,039.09

$2,515.79

Analytical Char~s

Enco- A8H2104A8H08l0

.~

$51.75$1,036.15

TOTAL THIS BILlJNG PERIOD

PASTDUE BALANCE

GRAND TOTAL

Tatar due in 30 days. Overdue accounts subject to a service charge of ro/f) per month.

,642.78

DARAS' AND ASSOCIATES" INC.P.O. Box 13741


Mr. Bi11 Lycan, D'i rectorColumbia County Solid Waste Dept.P.O. Box 1529Lake City, Fl 32056

DESCRIPTION

INVOICE NO.: 08-300-03-10 ~DATE: October 10, 2008


R~ Winefie1d LandfillMon'j tori ng

AMOUNT

Consulting engineering services for the Winefield landfallgas monitoring and reporting, groundwater data review! Vanadiumissue.

F. Darabi

Subconsultants

Analytical Charges

ENCO - A8H1912

5.5 hrs @ $159.86/hr.

to'" d' -D~_'JArE

$879.23

$1,232.43

$3,170.55

---------------_._-------_._----_._-----------+--.._------------

TOTAL THIS BILLING PERIOD $5,282.21---.-------------------~--------------------_r--------___I

PAST DUE BALANCE----------,-- ,,--- --.-------.---------.-----.----. ---._.------- ....-----.----------------------r--- ---.,--------------1

GRAND TOTAL__ uu_.... __ • - _

Totar due in 30 days. Overdue accounts subject to a service charge of 10/0 per month.

YC)'w

DATE:

DARABI AND ASSOCIATES, INC.P.O. Box' 374 J


Mr. Bi 11 Lycan t O'i rectorColumbia County SolId Waste Dept.P.O. Box 1529Lake City, FL 32056

DESCRIPTION

INVOICE NO.: 08-300-04-02

October 10, 2008


RE: Winefield LandfillDiscret Projects

AMOUNT

Consul ti ng engi neeri ng servi ces for the t~'i nefi e 1d 1andfi 11and closed landfill total Air Emissions issues, reviewdata and capacity to prepare response to DEP letter.

F. Darabi

Subconsultants

2.5 hrs @ $159.86/hr. $399.65

$1,667.56

TOTAL THIS BILLING PERIOD

--------------.---------------.---~------+------...,.-------1

$2,067.21-.-.----------.-----------.---------------~---_+_-------------I

PAST DUE BALANCE---.---.-.---..--.--.----.----..- ..---.-----.----------.--------------.-----J---- ..-------

..- ._----_ ...-.

GRANDTOTAL.. .. _.-........_------_._- -_. _._.. _..... --_.-._---- -_._._-----------_._---- _..- .._-- --- ----------_.. _._....__..~'--

Total due in 30 days. Overdue accounts sUbject to a service charge of J% per month.

YC)'w

PltaSf MIff chfdc pavabll' to: Florida ~!S~ati~ft of COQRtlt5 Trust

COLIJIfBIR COI.'MrvITTII lI~ RODFRTS Am co COORPO IlOl 152'9LAKE CITY, Fl ~20S6-1'Z9

PlNSl' saod r:Mdc

"""" ad 1.rt" to: ~

....... 103

rlorida t!sod.at.t. .~ CDlIlltl.s Trust ,r l, ,.1 r..~.o. lox 157 ~~il' .:

2801 East Inpir~ " \Ilooningtm, II 61702-01~7

This Invo1tt 15 fr rl!'1nburunMt of ctrtai. ftfJf1t5fS

of the c1a1t1 (5) indicated. Your policy contaifts thedtdIIct1bl' proviriOftS . To siMPlit, ttatt....t vour 11sor."a tQftpaIy has paid tM Iftt:\U"ts stIoun. ,nd r'fqIIKtsrt1nbunMlftt ef thKe dtduttlble ftptnStS.

.. IRtiNte IfIIJ'IQt of loss .od altiNte IfIOInt ofloss to Itf p"id bv carrier .rf u~lcfttlUft at tiM0' statentt1t.

·,""'P'''.· ._.,-...... .......,." loot '-'1""_" ... _ ...... ~~ •• ,__...\ .. ,~' '''-''~'''.-'''''''''\'""~,,r--

Stat!Mt'ftt Oatra

10--"·2008

~ [ "n T 0:

StatPf1"....t ~_

Z~OOOfYi

.....,,, ~. :"If

PaC]' fkt I

.... ~

for altdtt:ional infomatlon, pINS! contact your {nsurlnee camw·s 5@P'Vla CoP1pInv,'let Risk Serv'cps Corporat1Oft 1-800-12~-33," ,~t. 11'2

fIttonntDue

2,.910.11a.co

Prtv11)11s1y

RH:lP'1'"FrO" lnsu,,"

- -

leduttibl,Inc8rTfId

and ""--·,---------2

~D.OO-

IItdutt!bltI~wd bit

""t Du,

--Cady, Curt

'11, Oosld loss Paid 2,810

OI::cYr"Maa tIanI:JerIDirt. of Lossl hidClai...nt IIIM/StatG To Bat.-

09-07-2OOt Mo E~p«rsfS'

FAC23391'tL 0011 . 2:.810

k ----,-••_- _. L

MEMBER PLEASE PAY- -_ ._.......--~ ..,~ ...,_~ ...- ... "'_,' _ ,:"_~./.l-, II

~ANDERSON COLUMBIA CO., INC.PO BOX 1829LAKE CITY, FL 32056

To: COLUMBIA COUNTYB.O.C.C.PO BOX 1529LAKE CITY, FL 32056

Contract: 28215- CR 238, COLUMBIA CO~;/- , .",..". """" ,. r--

f ,:': ( ) ..../t ~l \ - L ' "-)

jT) 1" Ioj#-~1~"'/

Progress Bill

Invoice: 28215-1

Date: 09/30/08

Application #: 1

Invoice Due Date: 10/10/08

Payment Terms: Net 10 Days

Item

1234

5678910111213

1010010999

Description

MOBlLlZATlONMAINTENANCE OF TRAFFICREWORK EXISTING ROADWAYL1MEROCK MATERIALBORROW MATER'ALSP 9.5 VIRGINSHOULDER DRESSINGPIPE EXTENSIONSINTERSECTIONS &DRIVEWAYSSODSEED &MULCHTRAFFIC STRIPPING 6"" PAINTSTAKED SILT FENCEPRIME BONDDIRECT COST AOO..QN

ContradAmount

22,000.0030,000.00

134,837.50120}50.0020.000.00

792,850.0018,000.0026,000.0013.600.0033,300.0010,912.0024,000.00

750.000.000.00

ContractQuantity UIM

1.000 EA1.000 EA

23A50.000 LF5,750.000 CY2,500.000 CY7,850.000 TON

1.000 EA1.000 EA

850.000 SY18,000.000 SY

1.000 EA1.000 EA

1.000.000 LF0.000 LS0.000 LS

QuantityJTD

0.3000.300

13.000.0004.927.000

96.0000.0000.0000.8000.0000.0000.0000.0000.0000.0000.000

UnitPrice

ooסס22,000.0

ooסס30,000.0

5.75000ooסס21.0

ooסס8.0

ooסס101.0

ooסס18.000.0 ,26,000.00000

ooסס16.0

1.8500010.912.0000024.000.00000

0.75000ooסס0.0

0.00000

MaterialsOn-5ite

0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

TotalCompletedAnd Stored

ToDate

6,600.009,000.00

74.750.00103,467.00

768.000.000.00

20.800.000.000.000.000.000.000.000.00

%

30.00%30.00%55.44%85.69%3.84%0.00%0.00%80.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%

AmountPrevious

0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

QuantityThis Period

0.3000.300

13,000.0004,927.000

96.0000.0000.0000.8000.0000.0000.0000.0000.0000.0000.000

AmountThisPeriod

6.600.009,000.00

74.750.00103.467.00

768.000.000.00

201800.00

0.000.000.000,000.000.000.00

l.'_"l.~,)..:.,i,li,

-1-';\\ ,~J~ 1.,j./ L.... ';

l t·

~'-' ;/

Total Billed ToDate:Less Retainage:Less Previous Applications~

Total Due This Invoice:

215,385.0021,538.50

0.00

193,846.50

Page 1 of 1

Pleasesend remittancewith copy at invoice to

P.O. Box 3480

Omaha. NE 68103.Q480

~/OInvoiceONE COMPANY

Mil", SolutionIS"

HDR Engineering, Inc.Jacksonville, Florida, 32202-4321Phone: (904) 598-8900

To: Columbia CountyP.O. Box 1529Lake City, FL 32025

1~,lln; Ms. Lisa RobertsAsst. County Man.:!Jer

RE: Bascom Norris Drive Bridge/CSX

HDR INV. No.:HDR Job No.Invoice Date:

Period Ending:

00051458·H0-87763

October 6, 2008September 27. 2008

$34,911.00

Proj PrincipalProject Mgr. (QC)Sr. Proj. EngrProj. Engr.Sr. DesignerCadd Tech.Administration

TOTAL HOURS:

HourlyRate

$198.00$180.00$175.00$155.00$98.00$78.00$65.00

HoursThis

Period

2072.5o2

.179.5oo

SpentTo Previous This

Date Invoice Period

$ 6,534.00 $ 2,574.00 s 3.960.00$13,410.00 $ 360.00 s 13,050.00$ 3,850.00 s 3,850.00 $$ 310.00 s 310.00$25,676.00 $ 8.085.00 $ 17.591.00

$ 65.00 $ 65.00 s

Total Salary Costs and Expenses $49,845.00 $ 14,934.00 $34,911.00 $34,911.00

Oct9,2008 I l ~

3 .~ ., ::'" I '3 • ..... ~ 1 ) -'.~J f 1c·~..1 c ... "'", ;~ L ." I ,I:.:J" (}: ... -'. I .' , , i. ~ '-, •

P.O. Box 3717Lake City. FL 32056Tel: (386) 752-5640 Fax: (386) 755-7771 Invoice Date

~JI

Invoice Number

COLUMBIA COUNTY BOARD OF COUNTY COMPO BOX 1529LAKE CITY FL 32056

Page I of 1

'~ Mar 21, 2008 To Oct Oq~ 2008

. .,', 000075;A2SOUTHSIDE SOFTBALL COMPLEX

- FINDLEYR

Activity ID

..\.../.

Description

" '"f .;1

) !'.J .1 / J j OJ! 4 /

Amount

CE:CADCE:ERPCE:PDCE:PMA

COMPUTER AIDED DRAFTINGENVIRONMENTAL RESOURCE PERMITTINGPRELIl\tUNARY DESIGNPROJECT MANAGEMENT & ADMINISTRATIC

Amount Due this invoice:

Memo:

This billing is for the following:

SRWMD Permit Submittal.

Last Inv Num

13041

Prey Unpaid Amt

S 0.00 I

SE [NVIRONl\IENTAL GEOLOGY, LLC.DENNIS J. PRICE, P.G.

P.O. BOX 45WHITE SPRINGS, FL 32096

386-884-0039, cell 362-8189, [email protected]

October 10, 2008

Ms. Lisa RobertsAssistant County ManagerColwnbia CountyP.O. Box 1529Lake City, Florida 32056

RE: INVOICE FOR PERMIT APPLlCATION FOR WETLAND IMPACTS ANDMI'TIGATION FOR NEW SOFTBALL FIELD ERP95-0057(M-MJ)

$7,500.00

AF'I'LfC.A.TIQN AN]) CRRTlFlCATR JIQ_ PAVM"eNT ftOR.M

-~\pp:ltcation Ntl. --....,__----..l'raa¥...._-_- ......-......- Pirud-..---.....- _

lilAi. F . I i •

P'rQ;'ot: COLOlWRlA'C1JIJN'lY. ·&LLfIVILLE· PO'rASt.EPUJJt.IC 'W'AT!1l W8LUJ

{:CI1Lrlu;tO.r: Ifu.,;.a "';C\,:-,.~I.r'''. 611J1,,,,..t', ~"I..,,' ~(ft D'...: 1"/;1/" __

CQl1uaot tlJt~.,;;;W:~_~iUI=,,~-------------- ..........-----.......---------_Ap'pJicalion.~~___.../..;..,;,I~Ju.;aol.....,...(y_.!iii·......' ....-- ~....ficrIQda~ t.lI 1/M

I.2.1.

1,

<;ontr8clm's CW1ill".

Th., W1~etsi"" c.Jtv.ltt.u~ bJlNlt, ..... tmtaIJ po.na19 or".,.." tIlatt (ti) aI4 ptNMISp~.p81rDnod reutved ftGal ttl.. awa., QI.\...,ua.t ,,-W6dr ,........ UIidIar·eta. oatIhetr~ 80

ahtl\'e haw he. &pI)1le& b)J the tiQer..pN 'to eLI",.. U1 fidl aliI o~Upti.n. of theundersilfl¢d Incu:rre4 in cOM1itlioll. wi1b Work co~ b)t pRa.r A.~ •. .fbr P5,mstttnum'bered J thrOu.Jb Je- lDC'J~yt; 1tl.4 (2) aU Q;Mria1t _ ~qaitlJl"~cl in !&i4ProjJJot orot.Iier'M. l1MIMl '&I or~ by tl* ,APJIliiaIdIlli'- -....,. ere 61. auI et. of iUIlien, cJai-.. secwfJY inc..-- ....~_ ()) air W«' .Cltivwe4 bf ttria. App"" bP8ym&J.a.t i.. i. laeaxdaMc W'Hh tM e.ttmd Dol:UllleDta'" .. .-read". u &bat YInn. t.~ln the CORuat Dliacum:antl"

(Ti't'br)

COUNTY OF COl J, J meal&.

STA11 01 Fl..Q1JbA

Before me on tl)is~ dar cJ M;,,-r~ . ' 2. ~J:Jl I~'~~ ~&~ k_wO to ,...' ';'oii:lnt~1;'.~ d$G'*- BIdet .say$. that .(s)he is lli.fU,~ ~iIit~P, ' iF tJltJ1e '., ...wlartl~..w.e_ tfJGt (a"GC:Ollted lb, fltow A,pl_tJ~ r. f __ sa' -' HiWI 01 saki !Or; ed that,all of thes~ ettmr.riMd tttenW aYItwe, COJIWt .

f;aaineq's.Jtr&omm~

Payl1)e'Bt "fthe aba-vI' A,M·OUNT DUU.11US "'PLICATIQN is recomm.cndcd.

Byl_. --_---

~... .. .

DIdJ\; ----------

SND OFSSCrlON

NABORS, GIBLIN & NICKERSON, P.A.1500 Mahan Drive

Suite 200Tallahassee, Florida 32308Telephone: (850) 224 ..4070

October to, 2008

Invoice iVO. 214-0716021195 N

Lisa K. B. RobertsAssistant County ManagerP.O. Box 1529Lake City, FL 32056..1529

RE: Annual Fire Protection, Solid Waste and Local Roads Improvement AssessmentPrograms (2008-2009)Our File No. 214-07160

PROFESSIONAL SERVICESInvoice for 50% of Lump Sum Contract

Total Lump Sum ContractBalance Remaining in Contract

TOTAL DUE AND PAYABLE TONABORS, GIBLIN & NICKERSON, P.A.

$5,000.00

$10,000.00$0.00

$5,000,00

ADMINISTRATIVE OFFICE - PHONE (386) 362-4115FAX (386) 362-4078

E-Mail: [email protected]

October 21, 2008

~Suwannee River Economic Council, Inc. ~~

Post Office Box 70 ~\ i

Live Oak, Florida 32064 ~ I !

II

II

. 'I'

Mr. Dale WilliamsColumbia County CoordinatorP.O. Box 1529Lake City, Fl 32056-1529

INVOICE

, I','LII\ ··f l ;,:,lllll" JI .'

" dUll; ~',;, ~ : _.)1[' It .

Administrative services for S.H.I.P program based upon 5% of the Disaster Recoveryexpenditures in the amount of $ 278,630.20 is calculated as follows:

July I, 2008 through September 30, 2008 $7,049.16

Cumulative Expenses @ 9/30/08Cumulative Expenses @ 6/30/08

Billings for 07/01/08-9/30/08

Expenses$278,630.20(137,647.05)

$140,983.15

5°k Admin Fees$13,931.51

(6882.35)

$1.049.16

II

SUWANNEE RlVER ECONOMIC COlrNCIL, INC.

Franees L. orcrryExecutive Director

FLT/cwd

cc: S~Irp ProgramSREC SJI.I.P. Contract FileSH.EC Finance Department

SERVINGBRADFORD- COLUMBIA- DIXIE- GD..CHRlST ~ HAMD..TON - LAFAVEITH - LEVY· MADISON- PUTNAM- SUWANNEB- TAYLOR - UNION

AN EQUAL OPPORTUNITY EMPLOYER

District No.1 - Ronald WilliamsDistrict NO.2 - O,=!wey WeaverDistrict NO.3 - George SkinnerDistrict No.4 - Stephen E. BaileyDistrict NO.5 - Elizabeth Porter

October 17, 2008

MEMO

IW~@~ti\\ijTElID~ OCT 2 0 2008

. 'onersBoard of County Comm\SSl

Columbia CountY

TO: Colwnbia County B~ard070unty Commissioners

FR: Laurie Hodson,a~Mk--RE: Zoning refund

A refund of $700.00 is requested for MaryLou Jacquelyn Shabarekh-Leonard.

Mrs. Shabarekn-Leonard paid with check # 1402, a fee ofS1250.00, receipt #3904 on August 18, 2008. The Zoning request was scheduled for September 29, 2008. Onthat date Mrs. Shabarekn-Leonard asked, in writing, for her application to be withdrawnfrom the hearing. On October 9, 2008 this office received her refund request letter, datedOctober 4, 2008, stating she was not able to qualify for the loan package that would allowher to purchase the land and the home for this request.

The county review process had been completed up to the hearing stage. Theapplication had been through review of all approving departments and the ConcurrencyAssessment was completed. The North Florida Regional Planning Council had finishedthe Notice of Public Hearings and the ad was published in the newspaper. Adjacentproperty owners notices were mailed out and the Board was copied the request.

The fee was deposited into account: MSBU - Land use/Zoning - 329.100

Payable to: MaryLou Jacquelyn Shabarekh..Leonard827 SW First StreetHallandale Beach" FL 33009-5247

lh/xc: Lisa RobertsBrian Kepnertilc-Z 508

OGARO MEE rs FIRS r HIUHSDA ( IU I '~f) F~"

AND THIRD THUflSOA ( t\T 70) PM

P. O. BOX 1529 LAKE CITY. FLORIDA 32056-1 fl?ri

The sUbgrantee, through its authorized representative, acknowledges receipt andacceptance of subgrant award number 2009-JAGC-COLU-2-T7-144, in the amountof $ 24,581.00, for a project entitled, MULTI-JURISDICTIONAL TASK FORCE #12,for the period of 10/01/2008 through 09/30/2009, to be implemented in accordancewith the approved subgrant application, and SUbject to the Florida Department of LawEnforcement's Standard Conditions and any special conditions governing thissubgrant.

State of FloridaOffice of Criminal Justice Grants

Florida Department of Law Enforcement2331 Phillips Road

Tallahassee, Florida 32308

CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD

~,11

I

I

I

I

I

(Signature of SUbgrantee's Authorized Official)

(Typed Name and Title of Official)

(Name of Subgrantee)

(Date of Acceptance)

Rule Reference 1'10-9.006 OCJG-012

State of FloridaOffice of Criminal Justice Grants

Florida Department of Law Enforcement2331 Phillips Road

Tallahassee, Florida 32308

SUBGRANT AWARD CERTIFICATE

Subgrantee: Columbia County Board of Commissioners

Date of Award: If) -J 3, (J ¥'

Grant Period: From: 10/01/2008 TO: 09/30/2009

Project Title: MULTI-JURISDICTIONAL TASK FORCE #12

Grant Number: 2009-JAGC-COLU-2-T7-144

Federal Funds: $ 24,581.00

State Agency Match:

Local Agency Match: $ 0.00

Total Project Cost: $ 24,581.00

State Purpose Area: 002: Multi-jurisdictional Task Force

CFDA Number: 16.738

Award is hereby made in the amount and for the period shown above of a subgrantunder Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100-690, to the abovementioned subgrantee and subject to any attached or special conditions.

This award is SUbject to all applicable rules, regulations, and conditions as containedin the Financial and Administrative Guide for Grants, Guideline Manual 7100 10,Office of Justice Programs, Common Rule for State and Local Governments and A87, or OMS Circulars A-110 or A-102, as applicable, and A-21, in their entirety. It isalso subject to such further rules. regUlations and policies as may be reasonablyprescribed by the State or Federal Government consistent with the purposes andauthorization of P.L. 90-351, as amended, and P.L. 100-690.

SUBGRANT AWARD CERTIFICATE (CONTINUED)

This grant shall become effective on the beginning date of the grant period providedthat within 30 days from the date of award, a properly executed Certificate ofAcceptance of Subgrant Award is returned to the Department.

~h ij.. tJl~__Autho~fficialClayton H. WilderAdministrator

Date

( ) This award is subject to special conditions (attached).

Application for Funding AssistanceFlorida Department of Law EnforcementJustice Assistance Grant - County-wide

Subgrant Recipient

Organization Name: Columbia County Board of Commissioners

County: Columbia

Chief Official

Name:Title:

Address:City:State:Phone:Fax:Email:

Dewey Weaver

Chairman

Post Office Drawer 1529Lake CityFL Zip: 32056-1529386-7554100 Ext:386-758-1094

[email protected]

Chief Financial OfficerName: Dewitt Cason

Title: Clerk of Court

Address: 4917 US 90 EastCity: Lake City

State: FL Zip: 32055Phone: 386-758-1041 Ext:Fax: 386-758-1094

Email: [email protected]

Application Ref #

Contract

2009-JAGC-940

2009-JAGC-COLU-2-T7-144

Section #1 Page 1 of 2

Rule Reference 110-9.006 OCJG-005 (rev. April 2005)

Application for Funding AssistanceFlorida Department of Law Enforcement

Justice Assistance Grant - County-wide

Implementing Agency

Organization Name: Columbia County Sheriff's Office

County: Columbia

Chief OfficialName: Bill Gootee

Title: Sheriff

Address: 4917 US Highway 90 EastCity: Lake CityState: FL Zip: 32055Phone: 386..752-9212 Ext:Fax: 386-754-7001


Project DirectorName: Bill Gootee

Tlt'e: Sheriff

Address: 4917 US Highway 90 EastCity: Lake CityState: FL Zip: 32055Phone: 386...752-9212 Ext:Fax: 386-754-7001


Application Ref #

Contract

2009-JAGC-940

2009-JAGC-COlU-2-T7-144



Application for Funding AssistanceFlorida Department of Law EnforcementJustice Assistance Grant .. County-wide

General Project Information

Project Title: MULTI-JURISDICTIONAL TASK FORCE #12

SUbgrant Recipient: Columbia County Board of Commissioners

Implementing Agency: Columbia County Sheriff's Office

Project Start Date: 10/1/2008 End Date: 9/30/2009

Problem Identification

Problem Identification

Drug use in Columbia County is a continuing problem primarily because of two inter-states that runthrough the county. There is 1-75 north and south and 1-10 east and west crossing each otherwithin Columbia County's borders. In addition hwy 441 and hwy 90. also contribute significanttraffic. Because Columbia County is just south of the state border, it and the County Seat, LakeCity, have been called the Gateway to Florida.

Drugs are being transported into Florida by these same roadways giving drug dealers free accessto meet in Columbia County to make drug transactions and be able to travel on an interstate orhighway in any direction. There is a high flow of illegal drugs coming to Columbia County and anincreasing number of drug dealers have been identified around motels near 1-75.

Despite two major interstates going through it, there are still vast rural areas in Columbia Countythat make it a prime location for Math-amphetamine dealers who target these secluded areas toset up their labs and a significant increase of such activity has been observed in the last severalyears. While dealing with the problems of methamphetamine, cocaine and marijuana. there alsoappears to have been growth in the use of other dangerous drugs such as Oxycontin and Ecstasy.

In addition to the major highways bisecting the county. which help to bring drugs into the area,there has been a continued increase in population resulting growth in the demand for illegalsubstances.

Columbia County continues to fight drugs on all levels with designated teams to fight drugproblems at their sources. There is one team that works the interstates to deal with drugs cominginto and leaving the area. The Multi-Jurisdictional Task Force works to fight against the drugdealers on all fronts. managing both short and long term drug investigations of all types.

Project Summary

Project Summary

The Columbia County Multi..Jurisdictional Task Force consist of (1)Lieutenant. (1) Sergeant andtwo deputy sheriffs. This organizational structure allows for a command level officer to interactwith other local, state and federal agencies involved in this effort. It also provides for an on scenesupervisor to ensure the adherence to proper

2009-JAGC-940

Contract .. JAGC··COLU·- ~-

Rule Re(ert1nce 110-9.C06 OCJG-005 (mv. (\plil 2005)

Section #2 Page 1 of



investigative procedure.

Multi-Jurisdictional Task Force works with other local state and federal agencies to maximize theuse of available resources in reference to combat the sale manufacture and transportation ofillegal drug into and through the community. Direct lines of communication. as well as regularlyscheduled strategy meetings have been established between all agencies to further ensure thatour common goals and objectives are met. In addition regUlar meetings are held with the stateattorney's. third judicial circuit are held to ensure proper case preparation and successfulprosecution of the Multi-Jurisdictional Task Force's work product.

Drug violations on all levels will be targeted from the street level dealer to the complex drugorganizations. While the primary duties of the Multi-Jurisdictional Task Force will be long termdrug investigations they will also be instrumental in instructing patrol officers in effective counterdrug patrolling techniques. As a result of this training task force officers will be on call to respondto a patrol officer as a need would arise.

Area criminal justice agencies to include: Parole and Probation. Juvenile Justice and theDepartment of Children and Families will be educated on the configuration of Meth-Labs and anyidentification of other related drug paraphernalia. This training is going to be prOVided to ensurethat these agencies are provided the toolbox needed to identify hazardous environments. Thisknowledge will assist with officer safety issues and develop a source of intelligence development.

Section #2 Paga 2 ofApplication Ref # 200~J- JAGC-940

Contract --JAGC·COLU-

------------- ----_._---_._-_.__._-_._._------------_._--_.,--------

RIlla Reference 110-·9.006 OCJG-005 (rev. :\l;nI2C05)



Section Questions:

Question: Does the SUbgrantee receive a single grant in the amount of $500,000 or more fromthe U.S. Department of Justice?

Answer: No

Question: Does the Implementing Agency receive a single grant in the amount of $500,000 ormore from the U.S. Department of Justice?

Answer: No

_._----_._-------_.__.._._. -------------------_._--_.- --- ---------_._-------Application Ref #

Centrad

2009-JAGC-940

-.JAGC -COLU- ~

Section #2 Paqe 1 of

r~ulc Reference 11D-9.006 OCJG ..()05 (rev. Aprd 2:1J05)



General Performance Info:

Performance Reporting Frequency: Quarterly

Federal Purpose Area: 001 - Law Enforcement Programs

State Purpose Area: 002 - MUlti-jurisdictional Task Force

Activity DescriptionActivity: Marijuana EradicationTarget Group: Drug OffendersGeographic Area: County..WideLocation Type: County-Wide

Activity DescriptionActivity: Law Enforcement

Target Group: Drug Offenders

Geographic Area: County-WideLocation Type: County-Wide

Objectives and Measures

Objective: 002.01 - Arrest a specified number of offenders for the commission of drug offenses.

Measure: Part 1

How many offenders will be arrested for drug offenses?

Goal: 54

Objective: 002.02 - Seize a specified number of grams of powdered or crack cocaine.

Measure: Part 1

How many grams of powder or crack cocaine will be seized?

Goal: 150

Objective: 002.03 - Seize a specified number of pounds of marijuana. excluding marijuanaplants seized through eradication operations.

Measure: Part 1

How many pounds of marijuana. excluding marijuana plants seized Lhrougheradication operations. will be seized?

Application Ref #

Contract

2009-JAGC-940

2009-JAGC-COLU-2-T7-


Rule Reference 11D-9_006OCJG-005 (rev April 2005)

Application for Fundin.9 AssistanceFlorida Department of Law Enforcement


Goal: 7

Objective: 002.04 - Seize a specified number of grams of dangerous drugs, LSD, PCP,barbiturates, amphetamines, etc.

Measure: Part 1

How many grams of dangerous drugs will be seized?

Goal: 4

Objective: 002.05 - Arrest a specified number of offenders for cultivation and/or manufacturingof marijuana during the grant period.

Measure: Part 1

How many offenders will be arrested for cultivation and/or manufacturing ofmarijuana?

Goal: 4

Objective: 002.06 - Destroy a specified number of marijuana plants.

Measure: Part 1How many marijuana plants will be destroyed?

Goal: 160

Objective: 002.07 - Conduct a specified number of drug related investigations.

Measure: Part 1

How many drug related investigations will be conducted?

Goal: 60

Objective: 002.08 .. Issue a specified number of methamphetamine related search warrants.

Measure: Part 1

How many methamphetamine related search warrants will be issued?

Goal:

Objective: 002.09 - Seize a specified number of grams of methamphetamine.

Measure: Part 1

How many grams of methamphetamine will be seized (not inclUdingmethamphetamine reported below as a result of the use of K-9 drug dogs)?

Goal: 5

2009-JAGC-940

2009-JAGC-COLU-2..T7-

,_ • . . _. - ... - n' ..... _ ... , ,_ ,.__ , _'U__ '

Application Ref #

Contract





Measure: Part 2

What is the estimated street value (in currency) of methamphetamine that wIll beseized (not including methamphetamine reported below as a result of the use of K-9drug dogs)?

Goal: $450

Objective: 002.10 - Seize a specified number of grams of methamphetamine precursors.

Measure: Part 1

How many grams of methamphetamine precursors will be seized?

Goal: 10

Objective: 002.11 - Purchase a specified number of grams of methamphetamine and identifythe street value in currency.

Measure: Part 1

How many grams of methamphetamine will be purchased?

Goal: 5

Measure: Part 2

What is the estimated street value (in currency) of methamphetamine that will bepurchased?

Goal: $450

Objective: 002.18 • Conduct a specified number of clandestine laboratory investigations.

Measure: Part 1

How many clandestine laboratory investigations will be conducted?

Goal: 2

Objective: 002.19 - Arrest a specified number of offenders for manufacture or conspiracy tomanufacture a controlled substance.

Measure: Part 1

How many offenders will be arrested for manufacture or conspiracy to manufacture acontrolled substance?

Goal: 7

Objective: 002.20 - Seize a specified number of clandestine laboratories.

Measure: Part 1

How many clandestine laboratories will be seized?

Application Ref #

Contract

2009-JAGC~940


Section #3 Pilqu J (j r ~

Rule Reference 11D-9006 OeJG-005 (rev. April 2005)


Justice Assistance Grant ... County-wide

Goal: 2

Measure: Part 2

How many clandestine laboratory seizures will involve minors?

Goal: 1

Objective: 002.21 - Discover a specified number of meth dump sites.

Measure: Part 1

How many meth dump sites will be discovered?

Goal: 2

Objective: 002.22 - Conduct a specified number of meth-related investigations.

Measure: Part 1

How many meth-related investigations, not including investigations reported asclandestine laboratory investigations, will be conducted?

Goal: 4

Objective: 002.23 - Make a specified number of meth-related arrests.

Measure: Part 1

How many meth-related arrests will be made?

Goal: 4

-- -.----_. _._._.._-- .- ._--~---- ._-- ---_. ---- _. ---------------

Application 2009-JAGC-940

Contract 2009-JAGC-COLU-2-T7-

Rule Reference 110-9.006 OCJG-005 (rev April 2005)


Application for FIJnding AssistanceFlorida Department of Law Enforcement


Section Questions:

Question: If "other" was selected for the geographic area, please describe.

Answer: N/A

Question: If "other" was selected for location type, please describe.

Answer: N/A

~--- ,._- --,.- ----_.__._..._--------------,,---_._----------.-....._._._-------Application Ref #

Contract

2009-JAGC-940

2009-JAGC-COlU-2-T7-


Rule Rererence 110-9.006 OCJG-005 (rev. April 2005)

Application for FIJnding AssistanceFlorida Department of Law Enforcement


General Financial Info:

Note: All financial remittances will be sent to the Chief Financial Officerof the Subgrantee Organization.

Financial Reporting Frequency for this SUbgrant: Monthly

Is the subgrantee a state agency?: No

FLAIR I Vendor Number: 596000564

Budget:

BUdget Category Federal Match Total

Salaries and Benefits $24,581.00 $0.00 $24.581.00

Contractual Services $0.00 $0.00 $0.00

Expenses $0.00 $0.00 $0.00

Operating Capital $0.00 $0.00 $0.00Outlay

Indirect Costs $0.00 $0.00 $0.00

•• Totals •• $24.581.00 $0.00 $24,581.00

Percentage 100.0 0.0 100.0

Project Generated Income:

Will the project earn project generated Income (PGI) ?

PGI Reporting Frequency:

Yes

Quarterly

Application Ref #

Contract

2009-JAGC-940

2009-JAGC-COLU-2-T7..


Rule Reference 110-9.006 OCJG~005 (rev. April 2005)



Budget Narrative:

Officer Salary: $43.833.00No benefits to be paid

Total salary: $43.833.00

Total Grant Award: $24.581.00

The grant will pay for 560/0 of the officer's salary. The officer works 100% of his time on the taskforce. The Columbia County Sheriff's Office will cover the balance of the task force offlcer's salarythat is not funded by the grant.

Application Ref #

Contract

2009-JAGC-940


Section 114 Page 2 of 3




Section Questions:

Question: Indicate the Operating Capital Outlay threshold established by the sUbgrantee.

Answer: 1000.00

Question: If salaries and benefits are included in the budget as actual costs for staff in theimplementing agency. is there a net personnel increase. or a continued net personnelincrease from the previous Byrne program?

Answer: Yes

Question: If indirect cost is included in the budqet, indicate the basis for the plan (e.g. percent ofsalaries and benefits). and provide documentation of the appropriate approval of thisplan.

Answer: None

Question: If the budget includes services based on unit costs, provide a definition and cost foreach service as part of the budget narrative for contractual services. Include thebasis for the unit costs and how recently the basis was established or updated.

Answer: None

Application Ref #

Contract

2009-JAGC-940

2009-JAGC-COLU-2-T7·


Rule Reference 110-9-006 OCJG-005 (rev. April 2005)

Edward Byrne Memorial Justice Assistance Grant (JAG) ProgramFlorida Department of Law Enforcemertt

j}tandard Conditions

Conditions of agreement requiring compliance by units of local government (subgrant recipients),implementing agencies and state agencies upon signed acceptance of the subqrant award appear inthis section. Upon approval of this subqrant, the approved application and the following terms ofconditions will become binding. Failure to comply with provisions of this agreement will result inrequired corrective action up to and including project costs being disallowed and termination of theproject. as specified in item 17 of this section.

1. All SUbgrant Recipients must comply with the financial and administrative requirements setforth in the current edition of the U.S. Department of Justice, Office 01 Justice Programs(OJP) Financial Guide (Financial Guide) and the Edward Byrne Memorial Justice AssistanceGrant (JAG) program guidance as well as Federal statutes, regUlations. policies. gUidelinesand requirements and Florida laws and regulations including but not limited to:

• Florida Administrative Code, Chapter 110-9, "Edward Byrne Memorial State and LocalLaw Enforcement Assistance Formula Grant Program"

• Office of Management and Budget (OMS) Circular A...21 (2 CFR 220), UCost Principles forEducational Institutions"

• OMB Circular A-87 (2 CFR 225), "Cost Principles for State. Local and Indian TribalGovernments"

• OMB Circular A·102, "Grants and Cooperative Agreements with State and LocalGovernments"

• OMB Circular A·110 (2 CFR 215), "Uniform Administrative Requirements for Grants andCooperative Agreements"

• OMB Circular A·122 (2 CFR 230). "Cost Principles for Non-Profit Organizations"• OMS Circular A·133, UAudits of States, Local Governments, and Non-Profit

Organizations"• 28 CFR 38, "Equal Treatment for Faith-Based Organizations"• 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local

Governments" (Common Rule)• 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)"• 28 CFR. 18, 22, 23, 30, 35, 42, 61, and 63• Public Law 109-162, Title XI-Department of Justice Reauthorization. Subtitle B

Improving the Department of Justice's Grant Programs, Chapter 1-Assisting LawEnforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Programand Local Law Enforcement Block Grant Program

• 42 U.S.C. 3711 at seq., "Omnibus Crime Control and Safe Streets Act of 1968"

2. Allowable Costs

a. Allowance for costs incurred under the subgrant shall be determined according to the generalprinciples of allowabiJity and standards for selected cost items set forth in the OJP FinancialGuide. U.S. Department of Justice Common Rule for State And Local Governments andfederal OMS Circular A-87, "Cost Principles for StateJ. Local and Indian Tribal Governmentslt

,

or OMB Circular A-21, "Cost Principles for Educationallnstitutions".

b. AU procedures employed in the use of federal funds for any procurement shall be accordingto U.S. Department of Justice Common Rule for State and Local Governments, or OMSCircular A-11 O. or OMS Circular A-102, and Florida law to be eligible for reimbursement.

SFY 2009Rule Reference 110-9.006

Page 1OCJG-005 (rev. August 2008)

Edward Byrne Memorial Justice Assistance Grant (JAG) Program

Florida Department of Law Enforcement

3. Reports

a. Project Performance Reports - JAG Countywide Only

(1) Reporting Time Frames:The subgrant recipient shall submit Quarterly ProjectPerformance Reports to the Florida Department of Law Enforcement. hereafter known asthe Department within 31 days after the end of the reporting period. In addition, if thesubqrant award period is extended beyond the "original" project period, additionalQuarterly Project Performance Reports shall be submitted.

Failure to submit Quarterly Performance Reports that are cornptete. accurate and timelymay result in sanctions, as specified in item 17. Performance of Agreement Prov isions.

(2) Report Contents: Performance reports must include a response to aU objectives includedin your subgrant. A detailed response is required in the narrative portion for yes/noperformance objectives. The narrative must also reflect on accomplishments for thequarter and identify problems with project implementa tion and address actions beingtaken to resolve the problems.

b. Financial Reports

(1) Project Expenditure Reports

(a) The JAG Countywide subqrant recipient shall have a choice of submitting either aMonthly or a Quarterly Project Expenditure Report to the Department. ProjectExpenditure Reports are due thirty-one (31) days after the end of the reportingperiod. In addition. if the subqrant award period is extended. additional ProjectExpenditure Reports shall be submitted.

(b) The JAG Direct subgrant recipient shall submit one Project Expenditure Report forthe entire subgrant period.

(c) All project expenditures for reimbursement of subgrant recipient costs shall besubmitted on the Project Expenditure Report Forms prescribed and provided by theOffice of Criminal Justice Grants (OCJG) through the Subgrant InformationManagement ON-line (SIMON) system.

(d) All Project Expenditure Reports shall be submitted in sufficient detail for proper preaudit and post-audit.

(e) Before the 'final" Project Expenditure Report will be processed. the subgrantrecipient must submit to the Department all outstanding project reports and musthave satisfied all special conditions. Failure to comply with the above provisionsshall result in forfeiture of reimbursement.

(f) Reports are to be submitted even when no reimbursement is being requested.

(2) The Financial Closeout Documentation shall be submitted to the Department within fortyfive (45) days of the subgrant termination date.

(3) If applicable, the subgrant recipient shall submit Quarterly Project Generated IncomeReports to the Department within 31 days after the end of the reporting period coveringsubgrant project generated income and expenditures during the previous quarter. If anyPGI remains unspent after the subgrant ends. the subqrant recipient must continue


Page 2OCJG-005 (rev August 2008)



submitting quarterly PGI reports until all funds are expended. (See Item 10, ProgramIncorne.)

c. Other Reports

The recipient shall report to the Uniform Crime Report and other reports as may bereasonably required by the Department.

4. Fiscal Control and Fund Accounting Procedures

a. The subgrant recipient shan establish fiscal control and fund accounting procedures thatassure proper disbursement and accounling of subgrant funds and required non-federalexpenditures. All funds spent on this project shall be disbursed according to provisions of theproject budget as approved by the Department

b. All expenditures and cost accounting of funds shall conform to OJP Financial Guide, theCommon Rule, and OMB Circulars A-21, A-S7, and A-110, or A-102 as applicable, in theirentirety.

c. All funds not spent according to this agreement shall be SUbject to repayment by the subgrantrecipient.

5. Payment Contingent on Appropriation and Available Funds

The State of Florida's performance and obligation to pay under this agreement is contingent uponan annual appropriation by the Florida Legislature. Furthermore, the obligation of the State ofFlorida to reimburse subgrant recipients for incurred costs is subject to available federal funds.

6. Obligation of Subgrant Reclplent Funds

Subgrant funds shall not under any circumstances be obligated prior to the effective date orSUbsequent to the termination date of the subgrant period. Only project costs incurred on or afterthe effective date and on or prior to the termination date of the subgrant recipient's project areeligible for reimbursement.

7. Advance Funding

a. JAG CountyWide - Advance funding shall be provided to a subgrant recipient upon a writtenrequest to the Department.

b. JAG Direct - The Department shall award program funds to the recipient in a single, lumpsum payment

8. Trust Funds

a, The unit of local governmenl must establish a trust fund in which to deposit JAG funds. Thetrust fund mayor may not be an interest bearing account.

b. The account may earn interest, but any earned interest must be used for program purposesand expended before the subgrant end date.

9. Travel and Training

The cost of all travel shall be reimbursed according to the subgrant reciptent's written travelpolicy. If the subgrant recipient does not have a written travel policy, cost of all travel will bereimbursed according to FS 112.061





10. Program Income (also known as Project Generated Income)

a. All income generated as a direct result of a subgrant project shall be deemed programincome.

b. Any project that will potentially earn PGr must submit an Earnings and Expenditures Reportto report how much PGI was earned during each quarter. A report must be submitted eachquarter even if no PGJ was earned or expended.

c. PGI expenditures require prior written approval from OCJG. Program income must beused for the purposes of and under the conditions applicable to the award. If the cost isallowable under the Federal grant program, then the cost would be allowable usingprogram income.

d. Program income should be used as earned and expended as soon as possible. Anyunexpended PGI remaining at the end of the Federal grant period must be submitted toOCJG for transmittal to SJA.

11. Approval of Consultant Contracts

The Department shall review and approve in writing all consultant contracts prior to employmentof a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)for an eight-hour day. Approval shall be based upon the contract's comptiance with requirementsfound in the Financial Guide, the Common Rule, and in applicable state statutes. TheDepartment's approval of the subgrant recipient agreement does not constitute approval ofconsultant contracts. If consultants are hired through a competitive bidding process (not soresource), the $450 threshold does not apply.

12. Property Accountability

a. The subgrant recipient .aqrees to use aU non-expendable property for criminal justicepurposes during its useful life or dispose of it pursuant to FS 274.

b. The subgrant recipient shall establish and administer a system to protect, preserve, use,maintain and dispose of any property furnished to it by the Department or purchasedpursuant to this agreement according to federal property management standards set forth inthe OJP Financial GUide. U.S. Department of Justice Common Rule for State and LocalGovernments or the federal OMS Circular A-11 0 or A-102. as applicable. This obligationcontinues as long as the subgrant recipient retains the property, notwithstandinq expiration ofthis agreement.

13. Ownership of Data and Creative Material

Ownership of material. discoveries, inventions, and results developed, produced, or discoveredsubordinate to this agreement is governed by the terms of the OJP Financial Guide (asamended), and the U.S. Department of Justice Common Rule for State and Local Governments,or the federal OMS Circular A-11 0 or A-102, as applicable.

14. Copyright

The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce.publish, or otherwise use, and authorize others to use, for Federal government purposes:

a. The copyright in any work developed under an award or subaward, and

SFY 2009Rule Reference , 10-9.006




b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownershipwith support funded under this grant agreement.

15. Publication or Printing of Reports

The subgrant recipient shall submit for review and approval one copy of any curricula, trainingmaterials, or any other written materials that will be pubtlsned, including web-based materials andweb site content, through funds from this grant at least thirty (30) days prior to the targeteddissemination date.

All materials publicizing or resulting from award activities shall contain the following statements:"This project was supported by Award No. [contact OCJG for award number] awarded by theBureau of Justice Assistance, Office of Justice Programs. The opinions. findings, andconclusions or recommendations expressed in this publication/program/exhibition are those ofthe author(s) and do not necessarily reflect the views of the Department of Justice."

16. Audit

a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have asingle or program-specific audit conducted for that year. The audit shall be performed inaccordance with the federal OMB Circular A-133 and other applicable federal law. Thecontract for this agreement shall be identified in the Schedule of Federal Financial Assistancein the subject audit. The contract shall be identified as federal funds passed through theFlorida Department of Law Enforcement and include the contract number, CFDA number,award amount, contract period, funds received and disbursed. When applicable. thesubgrant recipient shall submit an annual financial audit that meets the requirements of FS11.45, "Deflnitions: duties; authorities; reports; rules."; FS 215.97, "Florida Single Audit Act";and Rules of the Auditor General, Chapter 10.550, "Local Governmental Entity Audits" andChapter 10.650 1 "Florida Single Audit Act Audits Nonprofit and For-Profit Organizations."

b. A complete audit report that covers any portion of the effective dates of this agreement mustbe submitted within 30 days after its completion, but no later than nine (9) months after the .audit period. In order to be complete, the submitted report shall include any managementletters issued separately and managemenfs written response to all findings, both audit reportand management letter findings. Incomplete audit reports will not be accepted by theDepartment.

c. The subgrant recipient shall have all audits completed by an Independent Public Accountant(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.

d. The subgrant recipient shall take appropriate corrective action within six (6) months of theissue date of the audit report in instances of noncompliance with federal laws andregulations.

e. The subgrant recipient shall ensure that audit working papers are made available to theDepartment, or its designee, upon request for a period of three (3) years from the date theaudit report is issued, unless extended in writing by the Department.

f. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal yearare exempt from the audit requirements of OBM Circular A-133 for that fiscal year. In thiscase, written notification, which can be in the form of the "Certification of Audit Exemption"form, shall be provided fa the Department by the Chief Financra' Officer, or designee, that thesubgrant recipient is exempt. This notice shall be provided to the Department no later thanMarch 1 following the end of the fiscal year.





g. If this agreement is closed out without an audit, the Department reserves the right to recoverany disallowed costs identified in an audit completed after such closeout.

h. The completed audit report or written notification of audit exemption should be sent to thefollowing address:

Florida Department of Law EnforcementOffice of Criminal Justice Grants2331 Phillips RoadTallahassee, Florida 32308

17. Performance of Agreement Provisions

In the event of default, non-compliance or violation of any provision of this agreement by thesubgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Departmentshall impose sanctions it deems appropriate incruding withholding payments and cancellation,termination, or suspension of the agreement in whore or in part. In such event. the Departmentshall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date ofsuch sanction. The subgrant recipient shall be paid only for those services satisfactorilyperformed prior to the effective date of such sanction.

18. Commencement of Project

a. If a project is not operational within 90 days of the original start date of the award period, thesubrecipient must report by letter to the Department the steps taken to initiate the project, thereasons for delay, and the expected start date.

b. If a project is not operational within 90 days of the original start date of the award period, thesubrecipient must submit a second statement to the Department explaining theimplementation delay.

c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason fordelay is justified or shari, at its discretion, unilaterally terminate this agreement and reobligate subgrant funds to other Department approved projects. The Department, wherewarranted by extenuating circumstances, may extend the starting date of the project past theninety (90) day period, but only by formal written adjustment to this agreement.

19. Excusable Delays

8. Except with respect to defaults of consultants, the subqrant recipient shall not be in default byreason of any failure in performance of this agreement according to its terms (including anyfailure by the subqrant recipient to make progress in the execution of work hereunder whichendangers such performance) if such failure arises out of causes beyond the control andwithout the Faullor negligence of the subqrant recipient. Such causes include, but are notlimited to, acts of God or of the public enemy, acts of the government in either its sovereignor contractual capacity, fires, floods, epidemics) quarantine restrictions, strikes, freightembargoes, and unusually severe weather, but in every case, the failure to perform shall bebeyond the control and without the fault or negligence of the subqrant recipient,

b. If failure to perform is caused by failure of a consultant to perform or make progress, and ifsuch failure arises out of causes beyond the control of subgrant recipient and consultant, andWithout fault or negligence of either of them, the subgrant recipient shall not be deemed indefault, unless:

(1) Supplies or services to be furnished by the consultant were obtainable from othersources,





(2) The Department ordered the subgrant recipient in writing to procure such supplies orservices from other sources, and

(3) The subgrant recipient failed to reasonably comply with such order.

c. Upon request of the subgrant recipient. the Department shall ascertain the facts and theextent of such failure, and if the Department determines that any failure to perform wasoccasioned by one or more said causes. the delivery schedule shall be revised accordingly.

20. Written Approval of Changes in this Approved Agreement

a. Subgrant recipients must obtain prior approval from the Department for major substantivechanges such as changes in project activities, target populations, service providers,implementation schedules, project director. designs or research plans set forth in theapproved agreement and for any budqet changes that win transfer more than 10%) of the totalbudqet between budget categories.

b. Subqrant recipients may transfer up to 10% of the total bUdget between budget categorieswithout prior approval as rang as the funds are transferred to an existing line item

C. Under no circumstances can transfers of funds increase the total budgeted award.

21. Disputes and Appeals

a. The Department shall make its decision in writing when responding to any disputes,disagreements or questions of fact arising under this agreement and shall distribute itsresponse to all concerned parties. The subgrant recipient shall proceed diligently with theperformance of this agreement according to the Department's decision.

b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made inwriting within twenty-one (21) calendar days to the Department's clerk (agency clerk). Thesubgrant recipient's right to appeal the Department's decision is contained in Chapter 120,Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code.Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter120, Florida Statutes.

22. Conferences and Inspection of Work

Conferences may be held at the request of any party to this agreement. At any time, arepresentative of the Department. of the U.S. Department of Justice. or the Auditor General of theState of Florida, have the right of visiting the project site to monitor, inspect and assess workperformed under this agreement.

23. Access To Records

a. The Department of Law Enforcement, the Auditor General of the State of Florida. the U-S.Department of Justice. the U.S. Comptroller General or any of their duly authorizedrepresentatives, shall have access to books. documents. papers and records of the subgrantrecipient implementing agency and contractors for the purpose of audit and examinationaccording to the Financial Guide and the Common Rule.

b. The Department reserves the right to unilaterally terminate this agreement if the subgrantrecipient, implementing agency, or contractor refuses to allow public access to all documents.papers, letters. or other materials SUbject to provisions of Chapter 119. Florida Statutes, and


P,'lge 7OCJG-005 (rev. August 2008)

Edward Byrne Memorial Justice Assistance Grant (JAG) ProgramFlorida Department of Law Enforcement

made or received by the subgrant recipient or its contractor in conjunction with thisagreement.

c. The subqrant recipient will give the awarding agency or the General Accounting Office,through any authorized representative. access to and the right to examine all paper orelectronic records related to the financial assistance.

24. Retention of Records

The subgrant recipient shall maintain all records and documents for a minimum of three (3) yearsfrom the date of the final financial statement and be available for audit and public disclosure uponrequest of duly authorized persons.

25. Signature Authority

The Subqrant Recipient Authorizing Official or Designated Representative and the ImplementingAgency Official. Administrator or Designated Representative, who sign the Signature Page, havethe authority to request changes to the approved agreement The prior mentioned individualshave authority to sign or make amendments to the Sole Source, ADP Justification and thePrivacy Certification forms, The Project Director has authority to submit requests for approval ofspecific travel. and Performance Reports, with the exception of the Financial and CloseoutPackage. which also requires the signature by the Chief Financial Officer of the SubqrantRecipient or authorized designee.

26. Delegation of Signature Authority

When the authorized official of a subgrant recipient or the implementing agency designates someother person signature authority for him/her, the chief officer or elected official must submit to theDepartment a letter or resolution indicating the person given signature authority. The letterindicating delegation of signature authority must be signed by the chief officer or elected officialand the person receiving signature authority. The letter must also specify the authority beingdelegated.

27. Personnel Changes

Upon implementation of the project. in the event there is a change in Chief Executive Officers forthe Subgrant recipient or Implementing Agency, Project Director. or Contact Person} theDepartment must be notified in writing with documentation to include appropriate signatures.

28. Background Check

Whenever a background screening for employment or a background security check is required bylaw for employment. unless otherwise provided by law. the provisions of Chapter 435, FloridaStatutes shall apply.

a. All positions in programs providing care to children, the developmentally disabled. orvulnerable adults for 15 hours or more per week; all permanent and temporary employeepositions of the central abuse hotline; and all persons working under contract who haveaccess to abuse records are deemed to be persons and positions of special trust orresponsibility and requrre employment screening pursuant to Chapter 435, F.S., using thelevel 2 standards set forth in that chapter.

b. All employees in positions designated by law as positions of trust or responsibility shall berequired to undergo security background investigations as a condition of employment andcontinued employment. For the purposes of the subsection, security backgroundInvestigations shall include, but not be limited to, employment history checks. fingerprinting

SFY 2009Rule Reference 11D-9. 006

Page 8OCJG-005 (rev. Auqus! 2008)

Edward Byrne Memoriar Justice Assistance Grant (JAG) Program


for all purposes and checks in this subsection. statewide criminal and juvenife records checksthrough the Florida Department of Law Enforcement, and federal criminal records checksthrough the Federal Bureau of Investigation, and may include local criminal records checksthrough local law enforcement agencies.

(1) Any person who is required to undergo such a security background investigation andwho refuses to cooperate in such investigation or refuses to submit fingerprints shall bedisqualified for employment in such position or. if employed, shall be dismissed.

(2) Such background investigations shall be conducted at the expense of the employingagency or employee. When fingerprinting is required. the fingerprints of the employeeor applicant for employment shari be taken by the employing agency or by anauthorized raw enforcement officer and submitted to the Department of LawEnforcement for processing and forwarding, when requested by the employing agency,to the United States Department of Justice for processing. The ernployinq agency shaltreimburse the Department of law Enforcement for any costs incurred by it in theprocessing of the fingerprints.

29. Drug Court Projects

A Drug Court Project must comply with FS 397.334, 'Treatment-Based Drug Court Programs."

30. Overtime for law Enforcement Personnel

Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S.Department of Justice encourages consultation with all allied components of the criminal juslicesystem in the affected jurisdiction. The purpose of this consultation is to anticipate and plan forsystemic impacts such as increased court dockets and the need for detention space.

31. Criminal Intelligence System

The subqrant recipient agrees that any information technology system funded or supported byOJP funds will comply with 28 C.F.R. Part 23, Criminal rntelligence Systems Operating Policies, ifOJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to beapplicable, OJP may. at its discretion, perform audits of the system, as per 28 C.F.R. 23.20(g).Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.

32. Confidential Funds

A signed certification that the project director or the head of the Implementing Agency has read.understands. and agrees to abide by all of the conditions for confidential funds as set forth in theeffective edition of OJP's Financial Guide is required from all projects that are involved withconfidential funds. The signed certification must be submitted at the time of grant application.

33. Equal Employment Opportunity (EEO)

a. Federal laws prohibit recipients of financial assistance from discriminating on the basis ofrace, color, national origin. religion, sex J disability, or age in funded programs or activities. Allsubgrant recipients and implementing agencies must comply with any applicable statutorilyimposed nondiscrimination requirements. which may include the Omnibus Crime Control andSafe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S,C. §5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34): theEducation Amendments of 1972 (20 U.S.C. §§1681. 1683,1685-86); the Age DIscrimination


Page 9OCJG-005 (rev. Auqust 2008)



Act of 1975 (42 U.S.C. §§ 6101-07); and Department of Justice Non-DiscriminationRegulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faithbased and community organizations).

b. A subqrant recipient or implementing agency must develop an EEO Plan if it has 50 or moreemployees and it has received any single award of $25,000 or more from DOJ. The planmust be prepared using the on-line short form athttp://www.ojp.usdoj.gov/abouUocr/eeop_comply.htm. must be retained by the subgrantrecipient or implementing agency, and must be available for review or audit. Theorganization must also submit an EEO Certification to FDLE.

c. If the subgrant recipient or implementing agency is required to prepare an EEO Plan and hasreceived any single award of $500,000 or more from DOJ, it must submit its plan to DOJ forapproval. A copy of the DOJ approval letter must be submitted to FOLE. The approval letterexpires two years from the date of the letter.

d. A subgrant recipient or implementing agency is exempt from the EEOP requirement if it ishas fewer than 50 employees or if it does not receive any single award of $25,000 or morefrom DOJ or if it is a nonprofit organization, a medical or educational institution, or an IndianTribe. If an organization is exempt from the EEOP requirement, it must submit an EEOCertification to FDLE,

e. The subgrant recipient and implementing agency acknowledge that failure to comply withEEO Requirements within 60 days of the project start date may result in suspension ortermination of funding, until such time as it is in compliance.

f. In the event a Federal or State court of Federal or State administrative agency makes afinding of discrimination after a due process hearing on the grounds of race, color, religion,national origin, sex, or disability against a recipient of funds, the recipient will forward a copyof the finding to the Office for Civil Rights, Office of Justice Programs.

34. Americans with Disabilities Act

Subqrant recipients must comply with the requirements of the Americans with Disabilities Act(ADA), Public Law 101-336, which prohibits discrimination by public and private entities on thebasis of disability and requires certain accommodations be made with regard to employment(Title I), state and local government services and transportation (Title II), public accommodations(Title III), and telecommunications (Title IV).

35. Immigration and Nationality Act

No public funds will intentionally be awarded to any contractor who knowingly employsunauthorized alien workers, constituting a violation of the employment provisions contained in 8U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act CINA"). TheDepartment shall consider the employment by any contractor of unauthorized aliens a violation ofSection 274A(e) of the INA_ Such violation by the subgrant recipient of the employmentprovisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation ofthis contract by the Department.

36. National Environmental Policy Act (NEPA)

a. The subqrant recipient agrees to assist FDLE in complying with the NEPA and other relatedfederal environmental impact analyses requirements in the use of subgrant funds by thesubgrant recipient. This applies to the following new activities whether or not they are beingspecifically funded with these subgrant funds. That is, it applies as long as the activity isbeing conducted by the subqrant recipient or any third party and the activity needs to beundertaken in order to use these subgrant funds,


Pflge 10OCJG-005 (rev. Auqust 2008)



(1) New construction;

(2) Minor renovation or remodeling of a property either (a) listed on or eligible for ristj~g onthe National Register of Historic Places or (b) located within a 1DO-year flood plain;

(3) A renovation, lease, or any other proposed use of a building or facility that will either (a)result in a change in Its basic prior use or (b) significantly change its size; and

(4) Implementation of a new program involving the use of chemicals other than chemicalsthat are (a) purchased as an incidental component of a funded activity and (b)traditionally used , for example, in office. household, recreational, or educationalenvironments.

b. For any of a subgrant recipient's existing programs or activities that will be funded by thesesubqrants, the subgrant recipient, upon specific request from the Department and the U.S.Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a nationalor program environmental assessment of that funded program or activity.

37. Non-Procurement, Debarment and Suspension

The subgrant recipient agrees to comply with Executive Order 12549, Debarment and. Suspension and 2 CFR 180 1 110MB Guidelines To Agencies On Governmentwide Debarment AndSuspension (Nonprocurernent)" These procedures require the subqrant recipient to certify it shallnot enter into any lower tiered covered transaction with a person who is debarred, suspended.declared ineligible or is voluntarily excluded from participating in this covered transaction, unlessauthorized by the Department. If the subgrant is $100,000 or more. the subgrant recipient andimplementing agency certify that they and lheir principals:

a. Are not presently debarred, suspended, proposed for debarment. declared ineligible,sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excludedfrom covered transactions by any Federal department or agency;

b. Have not within a three-year period preceding this application been convicted of or had a civiljudgment rendered against them for commtssion of fraud or a criminal offense in connectionwith obtaining, attempting to obtain, or performing a public (Federal, State, or local)transaction or contract under a public transaction; violation of Federal or State antitruststatutes or commission of embezzlement, theft, forgery. bribery, falsification or destruction ofrecords. making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmentalentity (Federal, State, or local) with commission of any of the offenses enumerated inparagraph (1)(b) of this certification; and

d. Have not within a three-year period preceding this application had one or more publictransactions (Federal, State, or local) terminated for cause or default.

38. Federal Restrictions on Lobbying

a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions onl.obbyinq" and shaH file the most current edmon of the Certification And Disclosure Form, ifapphcabte. with each submission that initiates consideration of such subgrant recipient foraward of federal contract. grant , or cooperative agreement of $100,000 or more.

b. This certification is a material representation of fact upon which reliance was placed whenthis agreement was made. Submission of this certification is a prerequisite to entering into


Page 11OCJG·005 (rev. Augusl 2008)


Florida Department of law Enforcement

this agreement subject to conditions and penalties imposed by Section 1352, Title 31, UnitedStates Code. Any person who fails to file the required certification is subject to a civil penaltyof not less than $10,000 and not more than $100,000 for each failure to file. .

c. As required by Section 1352, Title 31 of the U.S. Code. and implemented at 28 CFR Part 69.for persons entering into a grant or cooperative agreement over $100, 000. as defined at 28CFR Part 69. the applicant certifies that:

(1) No Federal appropriated funds have been paid or will be paid. by or on behalf of theundersigned. to any person for inffuencinq or attempting to influence an officer oremployee of any agency, a Member of Congress, an officer or employee of Congress.or an employee of a Member of Congress in connection with the making of any Federalgrant, the entering into of any cooperative agreement, and the extension, continuation,renewal. amendment. or modification of any Federal grant or cooperative agreement;

(2) If any funds other than Federal appropriated funds have been paid or will be paid toany person for influencing or attempting to influence an officer or employee of anyagency, a Member of Congress. an officer or employee of Congress. or an employee ofa Member of Congress in connection with this Federal grant or cooperative agreement,the undersigned shall complete and submit Standard Form - LLL. "Disclosure ofLobbying Activities," in accordance with its instructions;

(3) The undersigned shall require that the language of this certification be included in theaward documents for all su bawards at all tiers (including subgrants. contracts undergrants and cooperative agreements, and subcontracts) and that all sub-recipients shallcertify and disclose accordingly.

39. State Restrictions on Lobbying

In addition to the provisions contained in Item 39. above, the expenditure of funds for the purposeof lobbying the regislature or a state agency is prohibited under this contract.

40. Additional Restrictions on lobbyingRecipient understands and agrees that it cannot use any federal funds, either directly orindirectly, in support of the enactment, repeal, modification or adoption of any law, regulation orpolicy, at any level of government, without the express prior written approval of OJP.

41. "Pay - to - Stay"

Funds from this award may not be used to operate a "pay-to-stay" program in any locat jail.Furthermore, no funds may be given to locar [atls that operate "pay-to-stay" programs. II local[arl", as referenced in this condition, means an adult facility or detention center owned and/oroperated by city, county, or municipality. It does not incrude juvenile detention centers. "Pay-tostay" programs as referenced in this condition, means a program by which extraordinary services.amenities and/or accommodations, not otherwise available to the general inmate populatlon, maybe provided, based upon as offender's apparent abiUty to pay. such that disparate conditions ofconfinement are created for the same or similar offenders within a jurisdiction.

42. Mitigation of Health, Safety and Environmental risks dealing with ClandestineMethamphetamine Laboratories

If an award is made to support methamphetamine laboratory operations the subgrant recipientmust comply with this condition, which provides for individual site environmentalassessmenUimpact statements as required under the National Environmental Policy Act.

SFY 2009Rule Reference 11D-9. 006

Paqe 12OCJG-005 (rev. August 2008)



a. General Requirement: The subgrant recipient agrees to comply with Federal, State, andlocal environmental, health and safety laws and regulations applicable to the Investigationand closure of clandestine methamphetamine laboratories and the removal and disposal ofthe chemicals, equipment, and wastes used in or resulting from the operation of these ..laboratories.

b. Specific Requirements: The subgrant recipient understands and agrees that any program orinitiative involving the identification, seizure. or closure of clandestine methamphetaminelaboratories can result in adverse health. safety and environmental impacts to (1) the lawenforcement and other governmental personnel involved; (2) any residents, occupants.users. and neighbors of the site of a seized ctandestine laboratory; (3) the seized laboratorysite's immediate and surrounding environment of the sitets) where any remaining chemicals,equipment. and waste from a seized laboratory's operations are placed or come to rest.

Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possibleadverse health, safety and environmental impacts from any of clandestinemethamphetamine operations funded under this award, it will (1) include the nine. belowlisted protective measures or components; (2) provide for their adequate funding to includefunding. as necessary. beyond that provided by this award; and (3) implement theseprotective measures directly throughout the life of the subgrant. In so doing, the subgrantrecipient understands that it may implement these protective measures directly through theuse of its own resources and staff or may secure the qualified services of other agencies.contractor or other qualified third party.

(1) Provide medical screen ing of personnel assigned or to be assigned by the subgrantrecipient to the seizure or closure if of clandestine methamphetamine laboratories;

(2) Provide Occupational Safety and Health Administration (OSHA) required initial andrefresher training for law enforcement officials and other personnel assigned by thesubqrant recipient to either the seizure or closure of clandestine methamphetaminelaboratories;

(3) As determined by their specific duties, equip personnel assigned to the project withOSHA required protective wear and other required safety equ ipment;

(4) Assign properly trained personnel to prepare a comprehensive contamination report oneach closed laboratory;

(5) Employ qualified disposal contractors to remove all chemicals and associatedglassware. equipment. and contaminated materials and wastes from the site(s) of eachseized clandestine laboratory;

(6) Dispose of the chemicals. equipment. and contaminated materials and wastes removedfrom the sites of seized laboratories at properly licensed disposal facilities or, whenallowable, properly licensed recycling facilities;

(7) Monitor the transport, disposal, and recycling components of subparagraphs 5. 'and 6.immediately above in order to ensure proper compliance;

(8) Have in place and implement an inter-agency agreement or other form of commitmentwith a responsible State environmental agency that provides for that agency's (i) timelyevaluation of the environmental conditions at and around the site of a closed clandestinelaboratory and (ii) coordination with the responsible party. property owner, or others toensure that any residual contamination is remediated, if necessary, and In accordanceWith existing State and Federal requ.rements: and





(9) Have in place and implement a written agreement with the responsible state or rocalservice agencies to properly respond to any minor, as defined by state law, at the site.This agreement must ensure immediate response by quaHfied personnel who can (I)respond to the potential health needs of any minor at the site: (ii) take that minor intoprotective custody unless the minor is criminally involved in the math lab activities or IS

subject to arrest for other criminal violations; (iii) ensure immediate medical testing formethamphetamine toxicity; and (iv) arrange for any follow-up medical tests,examinations. or health care made necessary as a result of methamphetamine toxicity.

43. Limited English Proficiency

In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of1964.42 U,S.C. § 2000d, recipients of Federal financial assistance must take reasonable steps toprovide meaningful access to their programs and activities for persons with limited Englishproficiency (LEP). For more information on the civil rights responsibititles that recipients have inproviding language services to LEP individuals, please see the website at http://www.lep.gov.

44. The Coastal Barrier Resources Act

The subqrantee will comply and assure the compliance of all contractors with the provisions ofthe Coastal Barrier Resources Act (P.L 97-348) dated October 19, 1982 (16 USC 3501 et seq.)which prohibits the expenditure of most new Federar funds within the units of the Coastal BarrierResources System.

45. Enhancement of Security

rf funds are used for enhancing security, the subgrant recipient agrees to:

a. Have an adequate process to assess the impact of any enhancement of a school securitymeasure that is undertaken on the incidence of crime in the geographic area where theenhancement is undertaken.

b. Conduct such an assessment with respect to each such enhancement; and, submit to theDepartment the aforementioned assessment in its Final Program Report.

46. Environmental Protection Agency's (EPA) list of Violating Facilities

The subqrantee assures that the facilities under its ownership, lease or supervision which shall beutilized in the accomplishment of the Program Purpose are not listed on the EPA's list of VioratingFacilities and that it will notify the Department of the receipt of any communication from theDirector of the EPA Office of Federal Activities indicating that a facility to be used in the project isunder consideration for listing by the EPA.

47. Flood Disaster Protection Act

The subgrantee win comply with Section 102(a) of the Flood Disaster Protection Act of 1973.Public Law 93-234, 87 Stat. 975. requiring that the purchase of trood insurance in communitieswhere such insurance is available as a condition of the receipt of any federal financial assistancefor construction or acquisition purposes for use in any area that has been identified as an areahaving special flood hazards.

48. National Historic Preservation Act

It will assist the Department (if necessary) in assuring compliance with section 106 of the NationalHistoric Preservation Act of 1966 (16 U.S. C § 470). Ex. Order 11593 (identificatIon and


Pnqe 14OCJG-005 (rev. August 2008)



protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).

49. Omnibus Crime Control and Safe Streets Act

The subgrant recipient will comply and assure the compliance of all contractors, with theapplicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, asamended; the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act; asappropriate; the provisions of the current edition of the Office of Justice Program Financial andAdministrative Guide for Grants; and all other applicable State and Federal laws, orders,circulars, or regulations.

50. Public Safety Officers' Health Benefits Provision

The recipient has certified it is in compliance with the Public Safety Officers' Health BenefitsProvision of the Fiscal Year 2002, Departments of Commerce, Justice. and State. the Judiciary,and Related Agencies Appropriations Act (Pub. L_ No- 107-77) and agrees to remain incompliance during the life of the grant. This provision requires that the unit of local governmentwhich employs a public safety officer (as defined by Section 1204 of Title I of the Omnibus CrimeControl and Safe Streets Act of 1968. as amended) to afford such public safety officer who retiresor is separated from service due to injury suffered as a direct and proximate result of a personalinjury sustained in the line of duty while responding to an emergency situation or hot pursuit (assuch terms are defined by State law) with the same or better level of health insurance benefits atthe time of retirement or separation as the officer received while employed by lhe jurisdiction. Ifthe recipient demonstrates noncomptia nce during the life of the grant. 10 percent of the awardamount must be returned to the grantor.

51. Human Research SUbjects

Grantee agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of JusticePrograms policies and procedures regarding the protection of human research subjects, includingobtainment of Institutional Review Board approval, if appropriate. and subject informed consent.

52. National Information Exchange Model specifications

To support public safety and justice information sharing. OJP requires the grantee to use theNational Information Exchange Model (NIEM) specifications and guidelines for this particulargrant. Grantee shalt publish and make available without restriction all schemas generated as aresult of this grant to the component registry as specified in the guidelines. For more informationon compliance with this condition. visit http://www.niem.gov/implementationguide.phD.

53. Reporting, Data Collection and Evaluation

The subgrant recipient agrees to comply with all reporting. data collection and evaluationrequirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by BJA.

54. Privacy Certification

The subgrant recipient agrees to comply with all confldentiahty requirements of 42 U.S.C. section3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data orinformation. Grantee further agrees, as a condition of grant approval. to submit a PrivacyCertificate that is In accord with requirements of 28 C. F.R. Part 22 and! in particular, section22.23.


P:Jge /5OCJG-005 (rev. August 2008)

Edward Memorial Justice Assistance Grant


55. State Information Technology Point of Contact

The subgrant recipient agrees to ensure that the State Information Technology Point of Contactreceives written notification regarding any information technology project funded by this grantduring the obligation and expenditures period. This is to facilitate communication among localand state governmental entities regarding various information technology projects beingconducted with these grant funds. In addition, the recipient agrees to maintain an administrativefile documenting the meeting of this requirement. For a list of State rnformation TechnologyPoints of Contact, go to http://www.ojp.usdoLgov/funding/funding.htm.

56. Interstate Connectivity

To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for lawenforcement information sharing systems which involve interstate connectivity betweenjurtsdictions. such systems shall employ. to the extent possible, existmq networks as thecommunication backbone to achieve interstate connectivity. unless the subgrant recipient candemonstrate to the satisfaction of BJA that this requirement would not be cost effective or wouldimpair the functionality of an existing or proposed IT system.

57. Supplanting

The recipient agrees that federal funds under this award will be used to supplement but notsupplant state or local funds.

58. Conflict of Interest

The subgrant recipient and implementing agency will establish safeguards ~o prohibit employeesfrom using their positions for a purpose that constitutes or presents the appearance of personal ororganizational conflict of interest. or personal gain.

59. Uniform Relocation Assistance and Real Property Acquisitions Act

The subqrant recipient will comply with the requirements of the Uniform Relocation Assistanceand Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern thetreatment of persons displaced as a resuft of federal and federally-assisted programs.

60. Limitations on Government Employees Financed by Federal Assistance

The subqrant recipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28 1

which limit certain political activities of State or local government employees whose principalemployment is in connection with an activity financed in whole or in part by federal assistance.

61. Equal Treatment for Faith Based Organizations

The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, theDepartment of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the"Equal Treatment Regulation"). The Equal Treatment Requtation provides in part that Departmentof Justice grant awards of direct funding may not be used to fund any inherently religiousactivities , such as worship, religious instruction, or proselytization. Recipients of direct grants maystili engage in inherently religious activities. but such activities must be separate in time or placefrom the Department of Justice funded program, and participation in such activities by individualsreceiving services from the granlee or a sub-grantee must be VOluntary. The Equal TreatmentRegUlation also makes clear that organizations participating in programs directly funded by theDepartment of Justice are not permitted to discriminate in the provision of services on the basis ofa beneficiary's religion


Pf,ge 16OCJG-005 (rev. August 2008)

C E R T I FIe A T ION FOR ~f

Phone Number: (904) 758-1155

Recipient Name and Address: Columbia County Bee 135 NE Hernando Avenue Lake City, FL 32055

Grant Title: Multi-Jurisditional Task Force #12 Grant Number: 2009·JAGC-940 Award Amount: 24.581.00

Contact Person Name and Title: Paige MiUigan - Grant Administrator

-~---------------------------

Federal regulations require recipients of financial assistance from the Office of Justice Programs (OlP), its component agencies, and theOffice of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to DJP for review, and implement an EqualEmployment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all ofthe EEOP requirements. Other recipients. according to the regulations, must prepare, maintain on file and implement an EEOP, but theydo not need to submit the EEOP to OIP for review. Recipients that claim a complete exemption from the EEOP requirement mustcomplete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section Bbela w. A recipient should c-omplete either Section A or Section 0, not both. If a recipient receives multiple OJP or COPS grants,please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on tile (if applicable) has beenprepared within two years of the latest grant. Please send the completed formes) to the Office for Civil Rights, Office of Justice Programs,U.S. Department of Justice, 810 7 th Street. N. W., Washington, D.C. 20331. For assistance in completing this form, please call (202)307'0690 or TTY (202) 307·2027.

Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes thatapply.

noo

Recipient has less than 50 employees,Recipient is a non-profit organization,Recipient is a medical institution,

o Recipient is an Indian tribe,o Recipient is an educational institution, oro Recipient is receiving an award less than $25,000

I, [responsible official], certify that~~~_~~~~~_~~~~~~~~~~__~~~~~~~~~_[ncip~nqisn~requir~~prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that _~ ~~ ~~ ~~ ~~ip~nijwillc~p~w~h~l~ab~Fedu~c~iLri~~

laws that prohibit discrimination in employment and in the delivery ofservices.

Prin t or ty pc Name aDd Title Silnatare Date

Section B- Declaration Claiming Exemption from the EEOP Submission Reguirement and Certifying That anEEOP Is on File for Review.

[f a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000,

then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):

8/7/08Date

[responsible official), certify that

Print or type Name and Title

I Dewey A. Weaver. Chairman, --=---:::--~::;--::----=---------'the Columbia County Board of County Co..issioners [recipient),which has 50 or moreemployees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated anEEOP in accordance with 28 CFR §42.30 I, et seq., subpart E. I further certify that the EEOP has been formulated andsigned into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file inthe office of: Columbia County Board of County CODIIDissioners [organization),at 135 N.E. Hernando Ave •• Lake City. FL. 32055 [addressj.for review bythe public andemployees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office ofJustice Programs, U. S. Department ofJustice, as required by relev t laws and regulations.

Dewey A. Weaver. Chairman

OMB Approval No. 1121-0140 Expiration Dale: 0 IIJ Ii06

l\pplication for ~eundingAssistanceFlorida Department of Law Enforcement

Justice Assistance Grant .. County-wide

In witness whereof, the parties affirm they each have read and agree to the conditions setforth in this agreement, have read and understand the agreement in its entirety and haveexecuted this agreement by their duty authorized officers on the date, month and year setout below.

Corrections on this page, including Strikeovers,whiteout, etc. are not acceptable.

State of FloridaDepartment of Law EnforcementOffice of Criminal Justice Grants

Ofay.b~.LI~~~. .,j-(1yton ii. JVtlder, .\ddlln'slra~JjTyped Name and Title:

Signature: ______~o£:-...::...-..,~~-=....x...:.......L~a....::L~:IooCIoIie:.._ _

Date: _________--L--=-----::~,.I.._-W...l~-------------

Subgrant RecipientAuthorizing OIRela. of Governmental Unit

(Commission Chairman, Mayor, or Designated Representative)

Signature:

Typed Name of S~ grant Recipient:

,(

Typed Name and Title:

Date: 8/7/08

Weaver. Chairman

of Count, Comwfssioner

Implementing AgencyOfficial. Administrator or Desrgnated Representative

Typed Name of Implementing Age~.~: Columbia County Sheriff's OfficeI'~' '/'~ .<'

S· t . .<>: /.<<r{/("~~~-'-:~I-~i!I-r-~' .--Igna ure. '" r_>'" -G - ,,- -) '-"':--'

~",/ -" I)

Typed Name and Title: &til Gootee, Sheriff of Columbia

Date:

Application Ref #

Contract

2009-JAGC-940

-JAGC-COLU-· -


Rure Reference 110-9.006 OCJG-Q05 (rev. April 2005)

FLORIDA DEPARTMENT OF CORRECTIONS'INTERAGENCY/PUBLIC WORKS AGREEl\'IENT

(LOCAL AGREEl\'1ENT)

This Local Agreement made and entered into this 1st day of July 2008, by and between the State ofFlorida, Department of Corrections, through its institution/facility, Columbia C.I. Work Camp(hereinafter referred to as "Department"), and the Colwnbia County Public Works, (hereinafterreferred to as "Agency"), is done so in accordance with section 946.40, Florida Statutes and Rule33-601.201, lnrnate Work Program, and 33-601.202, Use of Inmates in PubJic Works, FloridaAdministrative Code.

Work performed under this Local Agreement is determined to be value added or cost savings asdefined in the Community Work Squad Manual (check one).

Value Added x Cost Savings .

I. TERMIRENEWAL

This Local Agreement shall begin on the last date of signature by all parties.

This Local Agreement shall remain in effect from year to year unless terminated by either party,pursuant to the provisions of Section VII., Suspension or Termination of Local Agreement.

II. FINANCIAL OBLIGATIONS

The Department and the Agency acknowledge that this Local Agreement is not intended to createfinancial obligations between the parties. However, in the event that costs are incurred as a result ofeither or both of the parties performing their duties or responsibilities under this Local Agreement,each party agrees to be responsible for their own costs.

III. DEPARTMENT'S RESPONSIBILITIES

The Department agrees to provide, or is responsible for, those items delineated by placement of an"X" in the space located to the left of the corresponding number. Items for which the Department isnot responsible shall be marked "N/A" to the left of the number.

l.

2.

3.

4.

Screen inmates for the work to be performed in order to assign inmates who do notpresent a danger to property or persons.

Provide up to ~ inmates each workday for the period of the Local Agreement.Community custody ( ); Minimum custody ( ); Both (X).

Provide Correctional Officer supervision of the work squad while performing workunder this Local Agreement.

Provide J vehiclets) and J Correctional office r(s) each workday to transport inmatesto and from the work site,

DC6-246 (Revised 9/05)

Inmate Labor Agreement

X 5. Provide food and drinks for inmate lunches.

X 6. Provide drinking water for inmates.

X 7. Apprehend escapees and handle problem inmates.

Page 2 of7

X 8. Provide transportation from the work site to the correctional facility for inmates whorefuse to work, become unable to work, or cause a disruption in the work schedule.

X 9. Administer all disciplinary action to be taken against inmate(s) for infractionscommitted while performing work under this agreement.

X 10. Provide for medical treatment of ill or injured inmates and transportation of suchinmates.

NIA I1. Conduct a background check, which includes a criminal history check, and obtainapproval of the Department's Agreement Manager, or designee prior to authorizingNon-Department Supervisors to participate in training to supervise inmates.

N/A 12. Provide orientation and training to Non-Department Supervisor(s) approved tosupervise inmates prior to their assuming supervisory responsibility of an inmatework squad. Training wiJl be in accordance with the Department's guidelines forNon-Department Supervision of Inmates and will include annual refreshertraining during each successive year of supervision by the Non-DepartmentSupervisor.

N/A 13. Notify the Agency in the event that an Agency employee fails to provide propersupervision of inmate(s).

X 14. Provide inmates with aU personal items of clothing appropriate for the season of theyear.

X l5. Have inmates ready for transportation/work at the appropriate times regardless oftemperature or inclement weather, unless notified by the Agency of suspended workoperations, or when the Department determines that a work squad should not checkout.

X 16. Provide a First Aid Kit and Blood Borne Pathogens Personal Protective Kit to eachwork squad.

X 17. Orientate each inmate in the use of equipment regardless of the inmate's claim tohave had prior experience in the use of gasoline or electrically poweredequipment before allowing the inmate to use it. Utilize form DC2-569, InmateSafety Training, to document that the inmate has had the training. This reportshan be kept on file at the contract work site and by the Department's AgreementManager.

DC6-246 (Revised 9/(5)

Inmate Labor Agreement Page 3 of7

N/A 18. Other. (If provided, shall be Attachment A, incorporated herein by reference andmade part of this Agreement.) "Other" special considerations regarding activities ofthe work squad may be based on work location, etc.

IV. AGENCY'S RESPONSIBILITIES

The Agency agrees to provide, or is responsible for, those items delineated by placement of an "'X"in the space located to the left of the corresponding number. Items for which the Agency is notresponsible shall be marked UN/Aft to the left of the number.

I. Provide the Department with a schedule of hours that inmates will work inaccordance with the established workday for the Agency and the transportation limerequired. Any deviation from the established schedule will be reported to, andcoordinated with, the Department.

The established schedule for this work squad is: Days.4, Hours 10

N/A 2. Provide supervision of inmates in accordance with the Department's rules andregulations while performing work under this Local Agreement. Non-DepartmentSupervisors may supervise Community and Minimum Custody inmates. Each NonDepartment Supervisor must successfully pass a background check that includes acriminal history check, and must be approved by the Department's AgreementManager, or designee and complete required orientation/training in the supervisionof inmates, prior to assuming supervision.

N/A J. Provide transportation of inmates each workday to and from the work site.

X 4. Provide all tools, equipment, materials and safety personal items such as gloves,rubber boots, hard hats, etc., necessary and appropriate for performance of the workunder this Local Agreement.

X 5. Ensure that licensing or permits are obtained if required for the work to beperformed under this Local Agreement. Provide necessary supervision andguidance for projects that require a permit and require technical assistance tocomplete the project.

X 6. Immediately notify the Department in the event of an escape while the inmate isunder supervision of the Agency. Report any inappropriate behavior displayed byinmates or any inmate who fails to perform tasks in an acceptable manner.

N/A 7. Complete the Community Work Squad Activities Report, DC6-239 (to be providedby the Department) daily and submit the form on a weekly basis to the Department.

X 8. Report a]I inmate injuries, regardless of how minor in nature, to the Department assoon as possible. Report any medically related complaints made by an inmate to theDepartment as soon as practical. [0 cases of emergency, render first aid, within thescope of the supervisor's medical training, to work squad inmates and provideemergency health care and related assistance to the Department.


Inmate Labor Agreement Page 4 of?

X 9. Provide inmates with a fifteen-minute rest break in the morning and afternoon.Lunch breaks shall normaJly begin at Noon and last at least thirty (30) minutes.Ensure inmates are supervised during rest and lunch breaks.

NIA )O. Provide drinking water for inmates.

N/A II. Require each Non-Department Supervisor approved to supervise inmates andother appropriate staff members, to attend orientation/training in the supervisionof inmates prior to assuming supervision of inmates and refresher trainingannually thereafter. Training will be provided at a Department location. Uponthe Department's issuance of a Training Certification Card, the Agency shallrequire non-department personnel to carry this card when supervising inmatelabor.

X 12. Ensure that all work assignments/projects utilizing inmates are authorized projects ofthe municipality, city, county, governmental agency or non-profit organization andthat private contractors employed by the Agency do not use inmates as any part oftheir labor force.

X l3. Agency hereby agrees to be liable for, and shall indemnify, defend and hold theDepartment harmless from all claims, suits, judgments or damages including.courtcosts and attorneys fees arising out of intentional acts, negligence or omissions bythe Agency in its supervision of inmates pursuant to this LocaJ Agreement. Ifagency is an agency or subdivision of the State of Florida, this paragraph shall not beinterpreted as altering the state's waiver of immunity in tort pursuant to Section768.28, Florida Statutes, or to otherwise impose liability on Agency for which itwould not otherwise by law be responsible.

N/A 14 Orientate each inmate in the use of equipment regardless of whether the inmateclaims to have had prior experience in the use of gasoline or electrically poweredequipment before allowing the inmate to use it. Utilize form DC2-569, InmateSafety Training Documentation, to document that the inmate has had the training.This report shall be kept on file at the contract work site and a copy shall beprovided to the Department.

N/A 15. It is the intent of this Local Agreement that the agency/work squad have andmaintain communications with the institution at all times. A method ofcommunication (radios, cellular phone, etc.) shall be provided at no cost to theDepartment. The Agency shall provide a primary method of communication thatshall be approved by the Department's Agreement Manager in writing prior toassignment of the work squad. Dependent upon the method of communicationprovided, the Agreement Manager may require a secondary or back-up method ofcommunication.

Type of Communication utilized in this Local Agreement:N/AN/A 16. Provide a First Aid Kit and Blood Borne Pathogens Personal Protective Kit to each

work squad.


Inmate Labor Agreement Page 50f7

X 17.

N/A 18.

Ensure that the Work Squad does not work on school property or primaryelementary or secondary education institutions where students are present.

Other. (If provided, shall be Attachment A, incorporated herein by reference andmade part of this Agreement.) "Other" special considerations regardingactivities ofthe work squad may be based on work location, etc.

v. AGREEl\'IENT ADMINISTRATION

(Location)(Address)

A. Department's Agreement Manager

The Warden of the Correctional Institution represented in this Local Agreement isdesignated Agreement Manager for the Department and is responsible for enforcingperformance of the Local Agreement terms and conditions and shall serve as a liaisonwith the Agency. The, address and telephone number of the Department's AgreementManager for this Local Agreement is:

Columbia Correctional Institution216 S.E. Corrections WayLake City, FL 32025

(TeJephone #) 386-754-7601(Fax #) 386-754-7602

B. Community Work Sguad Coordinator

The Assistant Warden designated by the Warden, is responsible for ensuring compliancewith the requirements of this Local Agreement.

C. Department's Agreement Administrator:

The Chief, Bureau of Purchasing, is designated Agreement Administrator for theDepartment and is responsible for processing Agreement Amendments and terminationsof the Agreement, and will serve as a liaison with the Agreement Manager for theDepartment. The address and telephone number of the Department's AgreementAdministrator is:

Chief, Bureau of PurchasingFlorida Department of Corrections260I Blair Stone RoadTallahassee, Florida 32399-2500(850) 410-4091


(Name)(Title(Address)

Inmate Labor Agreement

D. Agency's Representative

The name" address and telephone number of the representative of the Agency is:

Kevin KirbyDirectorP.O. Box 969Lake City, FL 32056

(Telephone #) 386-752-5955(Fax #) 386-758-2148(E-mail)

VI. DISPUTES

Page 6 of?

Any dispute concerning performance of the terms of this "Local Agreement shall be resolvedinformally by the Department's Agreement Manager. Any dispute that can not be resolvedinformally shall be reduced to writing and delivered to the Department's Correctional ProgramAdministrator, Office of Institutional Support. The Correctional Program Administrator shall decidethe dispute, reduce the decision to wri ting, and deli ver a copy to the Department's AgreementManager, the Agency Representative and the Department's AgreementAdministrator.

VII. SUSPENSION OR TERMINATION OF LOCAL AGREEMENT

The Department or the Agency may suspend or terminate this Local Agreement, in whole or in part,with immediate written notice to the other party when the interests of the Department or Agency sorequire,

VIII. AGREEMENT MODIFICATION

After execution of this agreement, any changes in the information contained in Section III., 2.,and Section V., Agreement Administration, shall be provided to the other party in writing and acopy of the written notification shall be maintained in the official agreement record.

Modifications to the provisions of this agreement, with the exception of Section IlL, 2., andSection V., Agreement Administration, shall be valid only through execution of a formalagreement amendment.


Inmate Labor Agreement Page 7 of?

IN \VITNESS THEREOF, the parties hereto have caused this Agreement to be executed by theirundersigned officiaJs as duly authorized.

,\GENCY:

SIGNEDBY:NAME:(PRINTED)

TITLE:

DATE:

FEID #:

DEPARTMENT OF CORRECTIONS

SIGNEDBY:

NAME:(PRINTED) Steven Singer

TITLE:

DATE:

WardenDepartment or Corrections

Official DC Form # approved for legality and format and may not bechanged. If changes are required, formal review and approval must be processedthrough the Agreement Admlnlstrator listed in Section.V.

DC6..246 (Revised 9/(5)

Nabors.~Giblin (~>Nickersonp'A'

TALLAHASSEE

SUite2001500 Mahan Drive

Tallahassee, Florida 32308(850) 224-4070 Tel(850) 224-4073 Fax

Marlin M. FeagleColumbia County AttorneyPost Office Box 1653Lake City, Florida 32056.. 1653

\ l: I 1 I

October 20, 2008

Via U.S. Mail

FORTLAUDERDALE ~208 S.E. Sixth Stre

Fort Lauderdale, Florida~(954) 525-8000 Te~1\(954) 525-8331 FalC

TAMPA

Suite 10602502 Rocky Point DriveTampa. Florida 33607

(813) 281-2222 Tel(813) 281-0129 Fax

Re: Proposal for legal sen-ices on the County's annual fire protection, solid wasteand local road improvement assessment programs

Dear Marlin:

Enclosed please find this firm's proposal for special assessment legal services for the County.These services will be provided for the annual Columbia County Municipal Services Benefit Unit forFire Protection Services, the annual Columbia County Municipal Services Benefit Unit for SolidWaste Services; including the inclusion of the Town of Fort White, the annual Rolling OaksMunicipal Services Benefit Unit, and the Rivers Manor Municipal Services Benefit Unit assessmentprograms for Fiscal Year 2009-10.

Enclosed as Appendix A you will find our scope of services, proposed lump sum fee of$11,000.00, and a payment schedule to assist the County in the ongoing updating andimplementation of its fire protection assessment program, solid waste assessment program and localimprovement program for roads for FiscaJ Year 2009-10.

In addition to the legal work needed to implement the County's assessment programs on anannual basis, we will also keep the County informed of any modifications that may be advisable ornecessary due to judicial decisions or legislative action.

Please review the attached scope of services. The execution ofthis letter agreement indicatesacceptance of this proposal and notice to proceed. Upon execution of this agreement, please provideme with one signed copy for our file.

Marlin M. FeagleOctober 20, 2008Page 2

We have enjoyed our past relationship with the County and look forward to working togetheragain on this project. Please feel free to call me with any questions or concerns you may have.

Very truly yours,

&~Heather J. Encinosa

HJE:sib

Attachment

cc: Dale Williams County Coordinator (wIatt.)Greg Stewart (wIatt.)

Accepted and Agreed To:

By: _Columbia County

Date:

ANNUAL FIRE PROTECTION, SOLID WASTEAND LOCAL ROAD IMPROVEMENT ASSESSMENT PROGRAMS

Scope of Services

1) Advise the County on the Jegal requirements for imposing annual fire protection, solid wasteand Jocal road improvement special assessments, including special benefit, fairapportiorunent, and procedures.

2) Advise the County on any judicial decisions or legislative actions that may affect or requiremodifications to the County's fire protection, solid waste and local road improvementassessment programs.

3) Draft the preliminary and annual rate resolutions that conform to the assessment ordinances,already adopted.

4) Assist with the legal requirements for the adoption of the preliminary and annual rateresolutions and certification of the assessment roll in accordance with section 197.3632,Florida Statutes, including: (a) the development of the first class notice or TRlM notice, (b)publication of the public hearing, and (c) certification of the assessment roll.

Fees and Costs

For legal services provided by Nabors, Giblin & Nickerson, the County will be billed a lump sum feeof$11,OOO.OO. The fees will be due and payable in two equal payments as follows:

Payment

50% of lump sum fee50% of lump sum fee

Schedule

June 2009September 2009

The lump sum fee includes reimbursement for all actual costs incurred, including by way ofexampleand not limitation, photocopies, long distance telephone charges, and overnight delivery services.

Work will be completed in accordance with the County's proposed budget calendar and publichearing schedule. The annual rate resolutions must be adopted no later than September 15, 2009.

This proposed lump sum fee includes one on-site visit to the County by NG&N staff, as requested bythe County. Meetings over this meeting may be arranged at our standard hourly rates. Expensesrelated to additional meetings will be billed in conformance with section 112.061, Florida Statutes.In lieu of on-site visits, we are available to participate in telephone conferences to discuss projectstatus, assessment issues, and procedural concerns.

A-1

9-1-1 COORDINATOR COMMUNICATIONS CENTER MANAGER

MAJOR FUNCTIONS Performs responsible administrative and professional work in developing, coordinating and maintaining, and enhancing the daily operations of the County’s Emergency 9-1-1 System, 9-1-1 Addressing Department, E.M.S. Billing Department and the Health Care Responsibility Act program . This position reports to the County Manager and performs work independently following established practices and clear-cut policies and laws in the performance of the majority of duties. Work is reviewed through conferences, reports, and observation of results obtained.

ESSENTIAL FUNCTIONS Performs specialized duties in all departmental divisions Responsible for the supervision, coordination and review of all activities of each division the Emergency 911 System. Responsible for all functions within the department including ensuring the effective use of manpower personnel and other resources Conducts or attends staff meetings and directs subordinates in the identification and establishment of departmental objectives consistent with the goals of the department Directly supervises all personnel including completing performance appraisals Responsible for scheduling and assignments of work shifts Responsible for screening and recommending qualified applicants for employmentfor employment Ensures all personnel meet training requirements Responsible for order and discipline of all staff members Delegates responsibility and authority to subordinates to commensurate with their respective positions Writes or reviews position descriptions and maintains a competent and motivated work force through work assignments, performance evaluations, counseling, training and disciplinary actions Develops written policy and procedures, written plans, status reports and statistical reports Oversees, manages and prepares annual budget at County and State levels. in all responsible areas. Utilize Regularly uses telephone, written correspondence and in person personal contacts, organizes and coordinates interagency, multi-user studies involving local elected officials, responsible members of the public, and private agencies Researches, identifiesy and analyzes technical and operational needs and options Responsible for the cleanliness and maintenance of the department

Formatted: Font: (Default) Arial


Formatted: Tab stops: 3.25", Centered

Formatted: Justified

Responsible for ordering and purchasing all required support items. required for all areas. Responsible for all recorded and written documentation and the maintenance of them such documents Responsible for all evidence requests from other agencies and the integrity of all documents released

Formatted: Font: (Default) Arial, No underline


911 COORDINATOR COMMUNICATIONS CENTER MANAGER

PAGE TWO

ESSENTIAL FUNCTION (Continued) Deals professionally with the public and maintains a professional relationship with supervisors and the general public An essential function of this position requires the ability to memorize large quantities of information and express information clearly, concisely both orally and in writing in the English language. Ability to use both hands while in various positions of walking, standing, stooping and crawling while performing duties and computer trouble shooting

NON-ESSENTIAL FUNCTIONS Performs other tasks as assigned by the County Manager or designee.

WORK ENVIRONMENT Duties are performed indoors and outdoors with exposure to weather conditions. Works in office environment, normally seated; at times in is required to sit for extended periods of time at a computer terminal in a stressful environment. On call 24 hours per day 7 days a week. Subject to being called out at any time, day or night, due to emergencies.

TRAINING AND EXPERIENCE Minimum requirements: Graduation from an accredited high school or possession of an equivalency diploma and at least four (4) years experience in System Analysis, Data Processing, Communications or a closely related field, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities to perform the job. Must be a resident of Columbia County within the first six (6) months of employment.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the principles and practices of administrative management and supervisory management Knowledge of the 9-1-1 system, 9-1-1 Addressing, E.M.S. Billing and HCRA operations, policies, procedures and administration Knowledge of County roads and the approved street numbering system Knowledge of computer hardware and software used to maintain all the departments

911 COORDINATOR COMMUNICATIONS CENTER MANAGER

PAGE THREE

KNOWLEDGE, SKILLS AND ABILITIES: (Continued) Knowledge of the telephone and radio equipment used in E9-1-1 Systems, logging recorders and all department equipment Knowledge in medical technology and medical billing codes. Knowledge in insurance billing for commercial insurance companies, Medicare, Medicaid, and Champus. Knowledge of 9-1-1 Data Base software programs and 9-1-1 Addressing software program. Knowledge in ambulance software billing programs, data entry and accounts receivable. Knowledge of Florida Statutes related to emergency communications Knowledge of FCC Rules and Regulations regarding the use of radio systems Knowledge of public safety practices, procedures and methods Ability to communicate effectively in oral and written form, understand and follow complex oral and written instruction Ability to think clearly and react effectively in emergency situations. Ability to coordinate the County’s 9-1-1 program with various jurisdictions, system providers, public agencies and the general public Ability to manage and prepare annual budget at County and State levels Ability to read maps, aerial photos and understand property legal descriptions Ability to gather and analyze complex data and prepare and present technical reports Ability to plan and deliver presentations to citizen and governmental groups Ability to coordinate and direct the work of other employees Ability to establish and maintain effective working relationships with other departmental employees, other County departments, public agencies and the general public Ability to read information provided in a written and electronic medium Ability to speak clearly and distinctly and to listen and paraphrase effectively Ability to write legibly and discern colors Ability to memorize large quantities of information and express information clearly, concisely, orally and in writing in the English language Ability to work effectively in a stressful environment Ability to speak clearly, distinctly and politely Skill in the operation of a motor vehicle

ESSENTIAL PHYSICAL SKILLS/DEMANDS:

Ability to use both hands while in various positions of walking, standing, stooping and crawling while performing duties and computer trouble shooting Acceptable eyesight and hearing, with or without correction Ability to lift and/or move up to 25 pounds.

Ability to sit for extended periods of time

Ability to manage stress and assist others in stress management

DIRECTOR

LANDSCAPE AND PARKS DEPARTMENT

MAJOR FUNCTION This is a supervisory position with responsibility of overall management of the County’s landscape and parks needs. An employee in a position allocated to this class reports to the County Manager and assumes supervisory responsibility for the day-to-day operation of all landscaping and parks services.

ESSENTIAL FUNCTIONS Assists in the hiring, training and supervising of all crew members and inmate labor. Supervises and coordinates the activities of subordinate supervisor and employees including determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; and conducting departmental training and orientation Maintains appropriate licenses and certifications required by the position. Responsible for general County landscape and parks maintenance, to include ornamentals, turf, annuals, trees, interior plants and playground facilities. Inspects all County parks on a regular basis; determines renovations necessary to upgrade existing facilities; estimates costs involved; prepares bid specifications and requisitions for needed materials; inspects work during construction and upon completion. Manages consultant contracts; inspects services for compliance with bid specifications. Manages specialty turf areas such as softball, baseball and community center complexes Works with other County departments in landscape related activities. Supervises the preventative maintenance of landscape equipment and materials used and recommends purchase of same. Coordinates with Department Heads with special projects. Performs grounds keeping work. Develops fertilizer and pest control programs. Develops plans and programs for existing parks and future parks. Plans and supervises all necessary safety precautions applicable to landscaping and parks operations. Handles public inquiries and complaints regarding County parks. Prepares and makes presentations to the Board of County Commissioners. Monitors and tracks expenditures and future budgetary needs.

Formatted: Underline

NON ESSENTIAL FUNCTIONS Performs related work as required [These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.]

WORK ENVIRONMENT Works outside in various weather conditions. Occasionally works inside in an office environment.

DIRECTOR - LANDSCAPE AND PARKS DEPARTMENT

PAGE TWO OF THREE

TRAINING AND EXPERIENCE Minimum Experience: A high school diploma plus five (5) years of practical experience in the landscape industry with two (2) of the five (5) years in supervisory capacity. Desired Experience: An AAS or AS degree in horticulture or related field plus three (3) years of practical experience in the landscape industry with two (2) of the three (3) years in a supervisory capacity. A high school equivalency diploma from the State Department of Education may be substituted for high school graduation.

NOTE: Will be required to obtain restricted pesticide license and Department of Correction certification for the limited supervision of inmates. Must be experienced in landscape and grounds keeping operations through formal training and experience. Computer literate desirable. A comparable amount of training, education or experience can be substituted for the minimum qualifications.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of standard practices, methods, equipment, and materials used in turf and landscape installation and maintenance Knowledge of occupational hazards and necessary safety precautions applicable to landscaping and grounds keeping. Ability to plan, design, assign, and coordinate varied landscape and parks projects.

Ability to interpret and follow oral and written instructions, plans, and sketches and drawings and to be able to delegate the instructions to crew. Ability hire, train, and supervise personnel in order to efficiently carry out the operation of the unit. Ability to effectively monitor, plan and track budgetary matters. Prepares and facilitates grant funded projects. Knowledge of ball field maintenance, ball field layouts and usage of fields for tournaments. Ability to plan and execute an equipment preventive maintenance program. Ability to analyze and estimate time, labor, and materials required to complete a job. Ability to operate required equipment. Skill in the use of tools, equipment, materials involved in landscaping and grounds keeping operations. Skill in public relations and public speaking.

ESSENTIAL PHYSICAL SKILLS/DEMANDS Will use both hands simultaneously while standing or sitting, requires pushing, pulling, twisting, bending and climbing; heavy lifting and carrying in excess of fifty (50) pounds. Ability to communicate both orally and in writing. Acceptable eyesight and hearing (with or without correction) to safely perform essential functions. Reaching, pulling and pushing, walking, standing, kneeling, bending and stooping.

DIRECTOR - LANDSCAPE AND PARKS DEPARTMENT

PAGE THREE OF THREE

PROFESSIONAL LICENSES Possession of a valid Florida Drivers License required. Must obtain restricted pesticide license and Department of Corrections certification within six (6) months of date of employment. Columbia County residency required within six (6) months of date of employment. Pay Grade: 34,120, 124 Exempt - Executively BCC APPROVED: 08/02/2006, 06/07/2007, 10/16/2008

Formatted: Strikethrough

PERMITS APPLICATION COOROINATOR

MAJOR FUNCTION:

The purpose of this classification is to process applications for departmental permits issuance. performpre-construction and post-construction site evaluation activities for residential/commercial buildings. toinsure compliance with county ordinances and state statutes. provide customer service and respond toquestions. orally or in written form.

ESSENTIAL FUNCTIONS:

Receives. reviews and processes permit applications and related documentation. for thoroughness andcompliance with applicable county ordinances and state statutes.Ability to operate a motor vehicle in a safe and efficient manner.Does pre and post construction site evaluations as needed.Advises supervisor of problem areas and/or improvements that may affect service to the public.Coordinates and maintains records. creates computer imagines. prints. files and documents into thedepartmental computer data system.Prepares or completes various forms. reports. and correspondence to departmental staff and recordsystem. Operates a computer to enter. retrieve. review or modify data: verifies accuracy of entered dataand makes corrections: utilizes word processing. spreadsheet. database. e-mail. or other programs.Performs customer service functions. including respond to routine questions. complaints. and requests forservices relating to bUilding construction. licensing of contractors. county ordinances. and state statutes.Attends meetings and maintains records of the county contractor's competency licensing board.Reviews contractors eligibility to obtain needed permits and all licensure compliance.Coordinates and communicates with supervisor, employees, other departments. customers. contractors.property owners. outside agencies. and other individuals as needed ..lo maintain work activities. reviewstatus of permits and applications, exchange information. or resolve problems orally or in writing.Maintains current knowledge of applicable laws/regulations: attends workshops and training sessions asappropriate.Reviews site plans including flood zone data.Ability to communicate effectively both orally and in writing.

(These essential job functions are not to be construed as a complete statement of all duties performed.Employees will be required 10 perform other job related duties as required.)

NON ESSENTIAL FUNCTIONS:

Participates in hurricane preparation or hurricane recovery planning and activities as necessary.Provides assistance or backup coverage to other employees or departments as needed. Performs otherrelated duties as reguired.

WORK ENVIRONMENT:

Works inside an office and occasionally outdoors. frequently in extreme weather conditions.

1

PERMITS APPLICATION COORDINATORPage 2 of 2

TRAINING AND EXPERIENCE:

High school diploma or GED: supplemented by five (5) years experience and/or training that includesbuilding permitting/inspection office operations. general office work. customer service. understanding theintent of bUilding assembly. construction and personal computer operations: or any equivalentcombination of education, training. and experience which ,provides the requisite knowledge. skills. andabilities for this job.

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to review. classify. categorize. prioritize. and/or analyze daia.Ability to read and interpret fegal descriptions. site plans including flood zone data.Ability to maintain effective relationships with fellow employees. building owners. developers. coniractors.architects. engineers. craftsman and citizens.Ability to present ideas effectively, orally and in writing, to keep records and prepare reports.Abilitv to ooerate a motor vehicle in a safe and efficient manner.Ability to work effectively as a team player and without close supervision.Possess considerable knowledge of County road locations geographically. all unincorporated areas andthe general roadway system of the County.Ability to use a wide variety of reference. descriptive. and/or advisory data and information.Ability to perform addition, subtraction. multiplication. and division: the ability to calculate decimals andpercentages: the ability to utilize principles of fractions: and the ability to interpret graphs.Ability to interpret instructions furnished in written and oral form; and to exercise independent judgment.Ability to enforce applicable codes and ordinances firmly. tactfully and impartially.

ESSENTIAL PHYSICAL DEMANDS/ABILITIES:

Acceptable eyesight (with or without correction>.Acceptable hearing (with or without correction>.Ability to communicate effectively both orally and in writing.Routinely reguired to use both hands while in various positions of walking. standing and stooping whenperforming job functions. Manual dexterity is reguired to operate copy machine. scanner, calculator.personal computer and maintaining office files and records.Extended silting and standing and intermittent walking. bending. crawling. stooping and kneeling.Moderate lifting up to 50 pounds.

PROFESSIONAL LICENSE:

Must possess a valid Florida driver's license

Pay Grade: 118

BCC Approved:

2

Date: 9/09/08

COLU:\IBIA COUNTY BOARD OF COUNTY COMISSIONERSUTILITY P'[R~IIT

Permit No. C'OUnlY ROJd CR252 Section No.

Permittee Comcast Cable_

Address 5934 Richard Rd, Jacksonville, FL 32216 Telephone Number 904-380-6420 _

Requesting permission from Columbia County. Florida, hereinafter called the COUnl)" to contract, operate andMaintain Proposed CATV facilities at 1003 SE CR 252. 151' aerial. Node Lake City/Project: 873 SE CR 252

FROTvI: TO: _

Submitted for the Utility Owner by: -Billie Lentes/Agent for Comcast-------:--~;".:..---L..--~...--~--------9/09/08------------

Typed Name & Signature Date

I. Permittee declares that prior to filing this application it has determined the location of all existing utilities, both aerialand underground and the accurate locations are shown on the plans attached hereto and made a part of this application.Proposed work is within corporate limits of Municipality: YES ( ) NO ( ). If YES: LAKE CITY( ) FORT WHITE ( ), A letter of notification was mailed on 9/09/08 to the following utilityowners BeH South,

2. The Columbia County Public Works Director shall be notified twenty-four (24) hours prior to starting work andagain immediately upon completion of work. The Public Works Director is _located at Number _

The PERMITIEE's employee responsible for Maintenance of Traffic is Gary Voisin _

_____ Telephone Number 904~J80-6420 (This name may be providedat the time of the 24 hour notice to starting work.)

3. This PERLvlITTEE shall commence actual construction in good faith within _JO_ days after issuance of permit.and shall be completed within 90_ days after permitted work has begun. If the beginning date is more than 60 days fromdate of permit approval, then PERMITTEE must review the permit with the Columbia County Public Works Director tomake sure no changes have occurred in the transportation facility that would affect the permitted construction.

4, The construction and maintenance of such utility shall not interfere with the property and rights of a priorPERMITTEE.

5. It is expressly stipulated that this permit is a license for permissive use only and that the placing of utilities upon publicproperty pursuant to this permit shall not operate to create or vest any property right in said holder.

6. Pursuant to Sectjon J37-403( I). Florida Statutes, whenever necessary tor the construction, repair. improvement.maintenance, safe and efficient operation, alteration or relocation of all, or any portion of said transportation facility asdetermined by the Columbia County Public Works Director and/or County Engineer. any or all utilities andappurtenances authorized hereunder. shall be immediately removed from said trunsportation facility or reset or

Utilities PermitPage TwoRevised: 8117,'00

relocated thereon as required by the Columbia County Public Works Director and/or County Engineer and at theexpense ofthe PER:VIITTEE.

7. In case of non-compliance with the County's requirements in effect as of the approval dale of this permit. this permitvoid and the facility will have to be brought into compliance or removed from the right of way at no cost to the County.

8. It is understood and agreed that the rights and privileges herein set out are granted only 10 the extent of the County'sright, [Hie and interest in the land to b entered upon and used by the PERMITTEE, and the PE~IITTEE will, ar alllimes. and to the extent permitted by law. assume all risk of and indemnity, defend. and save harmless ColumbiaCounty. Florida from any and all Joss, damage. cost or expense arising in any manner on account of the exercise orattemptedexercise by said PERJ\1ITTEE ofthe aforesaid right and privileges.

9. During construction. all safety regulations of the County shall be observed and the PERMITTEE must lake measures,including pacing and the display of safety devices that may be necessary in order to safely conduct the public throughthe project area in accordance with the Federal Manual on Uniform Traffic Control Devices, as amended for highways.

10.Should the PERl\tIITTEE be desirous of keeping its utilities in place and out of service, the PEAAIITIEE, byexecution of this permit acknowledges its present and continuing ownership of its utilities located between

and within the--------County's right of way asset forth above. PERMITTEE, as its sole expense, shall promptly remove said out of serviceutilities whenever Columbia County Public Works Director and/or County Engineer determines said removal is in thepublic interest,

II. Special instructions: Minimum cover ofthirty inches (30n) will be required at all locations. Columbia County will not

be financially responsible for any damage to facilities with less than thirty inches (30") cover. Cables shall not belocated within driveway ditches,

12. Additional Slipulations:••------.--- ..-.--.----......-.- ......---••-----•.•---.-.--.---.-----•••-.---- ••••--••.-----.- ••------•••••-----.•------

It is understand and agreed that commencement by the PERMITTEE is acknowledgment and acceptance ofthebinding nature of these specialist instrucuons.

Submitted By: Billie Lentes/Agent tor Corncast _Permittee

Signature and Title

Place Corporate Seal

Attested

Utilities PermitPage three

Revised: 8/17;00

Recommended for Approval:

Signature:

Date:

/

Approval by Board of County Commissioners, Columbia County, Florida:

YES () NO( )

Dale Approved: _

Chairman's Signature: _

N

w$E

VICINITY MAPSCALE. ~ON(

aw

--I'"'lI""J

\'--, -!:,~, ~-9',' 2

\c:;.. ......'$<':\f' r-;

\" ""-JOB SITE-'- ...... ,

t/p

't/p

IT./)r

97 0

Ji"_.-_. PROPOSED AERIAL 'I'

CATV F"ACILITIES

'R/lv

r-;......

......

, .-,~ '--:.~:-...'-...

6Ii()

.Ii'/Jt.

f/p ' .....

€"/p "---...:>"'

R/IJ-

C.R.

/96

USE CASE 1 MOT

~U<c,enc.!JZCSZ....-t

~

TyprC ,I. ..f' r':!ls:,l!\<; "

PROIEct TOTAlS-----""- --

1'"'lJI.f7~S_ .v_, @C?..'!!.£ast

I __"'_~ •• ~~~. Flar'~ =:..•• ,;".

S.E. C.R. 252 PLAN VIEWSCALE· NONe

('OL{;~IUL\ COL\TY. FLHH;HT-OF \L\ Y

l"EJ{~rIT

"'lll, •• r'"L\I-'f.-":.-;'j·,n _-\', _

1',-11. -'f--- ,!!. a.

--"'li!"Ill'i_fIi"'.t"l'!_

I ~f;&."·- 1'::u---o.s-

~~~~: =;-~~--;:::

~{,' r t,.,;r.. "'I.,,'ilfr'll.

."""l:-.rIL

-< 1.,11"'')1 1

INODE , LAKE CITY l

CASE 5 M.O.T.

rn~ -

..... --. ...... ... ""-'

!iiII --

"'" ---I:Z3 --<i> - ...

MAlNTENANr.F OF" T~A.~IC R'Q!J'~El4I:'Nrs

.....c:" ...... ~.,.,•• ..,.0II12I"f"IIf .. ,.,... JIIIdI1'III .... 1.MI't

'""'Ii:

~"'-- ...

i~~.ii~.n-::c~-

l~. ===~~~~~.J=5=:OTO ~ ~~

...... _(1I'_---.:tlI'_"UOl~._ \"'C an "" -=--..:. __rt__ ..,.

1I[VCIt...c. ~11:).-......cal""Jl1'Ol2. ~'<lO ... 10'..,""'....,.~ J:~""""""" ro .'ad'"OM cO&.U:~ 011

--~.~ e_~__ r.~_... _

WlnJ ... .ol:1rWITY'.,.,.~"ot:_lOo(~l'>QI..JIlC~."..c:~C".,.'C"f~~FCIi~~I,,'"

•.•:::::..',!':&~ __ .., 11.1. ~.-.: 1\<I. __ Tll ~__ Tll._~.., ...... .....,.fl. :-..~ "'I:="" _ '0 II: ft"'-"'U. --". ""C__ ~"'CIM:__ 'Q"'_

~OICIIIA:II"'A_•. M Tll(JIh<S1A"-II.P'.ICI:

....... n" HOIJIlr:MII:J 't':l ':"IIl.nc:.MCI .rlOJlf'[holt. e~1JlI'l&NI3ll1Ono_OCllt<:~"'IJ<1Ql~_

'. lIUSI'r...-.-.-..--... ..............ll'l ..... u_~'Cu_,.~____ rs__ • ...-..-'"

c:~.....,.l'C~fQlnc~~.t'\~~"Ye'l.I8llIT ....... IlifI't't /Ill~~ II',('ttoltr'Ult .."....~__to~,'.._ ........ toQTf'I'_~_ .......... all..,..M:....,JIIIltlDIi'(l~...l'lQoolOl1J')olW: .. a',

Flood

"c... ~"O'I!5tUlo.l.QNl.J«~-U:(;0l'lT1'1C'i0lll~0t<INI:L_~~DI1 IJIJIlYNltlf"IolCU'!'S1'IolS1IIOT",""U\Jl K RDoeM:C 0lHIl 1'llIO .......r.I 0fIIIlUS'l'>CPfSTO'!t1)

~T

~'~'l!/V~ J"'f _~~~

;;1- ~~:IE'"'-L~""OCA05_SHl\Ll.«_1W __

~,g:~ ;:~ ~~Of'~~. I I __..(I)Ol,.U!'iGNl]fj-llIoOlIl<OIG"OJRS. ~

l~CASE 2 M.O.T.

S,",oulo;:rer W"r. \IIlth ~;..,ar F;"crnCle"""eN(Wllhin ;C' of Ih" e:~q. 01 1"<3........... ,,1)

I~=II~

M.O.T.CASE

f>JI~=-:...~

"'~

_ .. "· ... D1M.o,,coc.. r( .. P04'WI"l'l..ONt ... ,,' r:...I<O' • _lI/NCO.' I I ----tS>r;.s£.~fCI''''"''''~{U'50tO. ~

CASE 4 M.O.T.

Worlo in T'(J",,1 Lo"", or 0 h!;r"or V-bar" Slr."t<Mnlntain,n'!l 'wo-Woy r-orfje)

Sho"ld.r 'll/On.(2' -,!\' 'r~"" \"e C:d~e "I Fa""...."nl)

{UOln1CU,,;rlQ ~.'*o-.a" Ir<J";c ;1"'1 \-0 l"r:7~e' lOrle!)

Ml0-81-0CK SIDEWAU< \~LOSURE

CQN!)lTIrlNS

~~~~*~JA ftfllCO 112" W(,jl[ ~ ...~ 00\0 Y!JIIIU'fI:!

('ITY Tit:J'~\lnVOT C.'~F:--;

CHIt: RAL tJOTES

! I

•• QAll.J tHl: 5""" ,,,,",,,,,-UIC~_ r'l"""l "lOt ~_.OM.tll: • .- 10fIC !.... N! .-u. .. JCE'Of.o '0 t:Otol'T'Fl'QL~'IN'!l'I'II't.t1'l

a. ~"",""V."~1II('_1OlU"(J'.·_"'0.[J'Tfp,tl.lMttf;.,-S1"'l'1.IC~AHiD,-.,z.,tIlO"'5lJC""4SaKM.L.s.(\C8PI'!.

.-'0. r(~STIIV<:lUO ~OUPlll[>l1. """'CD .... 1t.1>LS '''0 ere(flJllCl:T.... S·.U ..aco"OO!

3. ""'" IIOUNTt.C 'SICON!l LQU'I'OI _ nil .0-;£"" TO , "'~?~~~ ....._ t~( r~ rw. eo7T06I tY ~"2ll

•. t"«"'1'JOfI.Nl'.C""_"__a:tIr.~~",,,,"...-oc~.......... ~ ...Jl:~1'!JfiJICII1'[P'iNQf~I!llL.l.CCNflilJlitro.~pP.:N'(\(.

:c~I~:f~"-fN,.lr:/~~ P.tlTh"b" TwPQI.JC~ 'I'l€ ..... ~~

- @Q.m~ast-I-COLUMBIA COUNTY FLORIDAJ"",",,II<.''''''. ,, I, _ RIGHT-OF-WAY PERMIT--- - -- -- - -- ' - ..._.. -- .-

<:UUCT;PIlClP<lSrD AEIltAl.eAIY rJ,<:IIJTlCS'" L""C ON

Date: 10/13/08

COLUMBIA COUNTY BOARD OF COUNTY COMISSIONERSUTILITY PERMIT

Permit No. County Road Country Club Rd Section No.

Permittee Comcast Cable_ ...-

Address 5934 Richard Rd. jacksonville, FL 32216 Telephone Number 904·380-6420 _

Requesting permission from Columbia County. Florida. hereinafter called the County, to contract, operate andMaintain ProposedCATV facilities at 6237 SE Country Club Rd, 478' aerial, Node: LCOI8/Project: 6237 SE CountryClub Rd _

FROM: ___________________ TO: _

) I • I )..' .

Submitted for the Utility Owner by: -Billie Lentes/Agent for Comcastn-.J,.~--'-.::....~...~ ..I; ...u-.::.:L-'-.:.:.:J-....n·JO/13/08-nn....n

Typed Name & Tille Signature Date

I. Permittee declares that prior [0 filing this application it has determined the location of all existing utilities. both aerialand underground and the accurate locations are shown on the plans attached hereto and made a part of this application.Proposed work is within corporate limits of Municipality: YES ( ) NO ( ). If YES: LAKE CITY( ) FORT WHITE ( ). A leiter of notification was mailed on 10/13/08 to the following utilityowners Bell South, FPL . _

2. The Columbia County Public Works Director shall be notified twenty-four (24) hours prior to starting work andagain immediately upon completion of work. The Public Works Director is _located at Telephone Number _The PEAAflTTEEls employee responsible for Maintenance of Traffic is Gary Voisin ______ Telephone Number 904-380-6420 (This name may be providedat the time of the 24 hour notice to starting work.)

J. This PERMlTTEE shall commence actual construction in good faith within _30_ days after issuance of permit,and shall be completed within 90_ days after permitted work has begun. If the beginning date is more than 60 days fromdate of permit approval, then PERMITTEE must review the permit with the Columbia County Public Works Director tomake sure no changes have occurred in the transportation facility that would affect the permitted construction.

4. The construction and maintenance ofsuch utility shall not interfere with the property and rights ora priorPERMITTEE.

5. [t is expressly stipulated that this permit is a license tor permissive use only and that the placing of utilities upon publicproperty pursuanl to this permit shall not operate to create or vest any property right in said holder.

6. Pursuanl to Section 337·403( I), Florida Statutes. whenever necessary for the construction, repair, improvement.maintenance. safe and efficient operation, alteration or relocation of all. or any portion of said transportation facility asdetermined by the Columbia County Public Works Director andlor County Engineer, any or all utilities andappurtenances authorized hereunder. shall be immediately removed from said transportation facility or reset or

Utilities PermitPage TwoRevised: 8/17/00

relocated thereon as required by the Columbia County Public Works Director and/or County Engineer and at theexpense ofthe PERMITTEE.

7. In case of non-compliance with lhe County's requirements in effect as of the approval dale of this permit, this permitvoid and the facility will have to be brought into compliance or removed from the right of way at no cost to the County.

8. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's

right. title and interest in the land to b entered upon and used by the PERMITTEE, and the PERMJITEE will, at alllimes, and to the extent permitted by law, assume all risk of and indemnify, defend. and save harmless ColumbiaCounty, Florida from any and all loss, damage. cost or expense arising in any manner on account of the exercise orauempted exercise by said PERMITTEE ofthe aforesaid right and privileges.

9. During construction, all safety regulations of the County shall be observed and the PERMITTEE must take measures,including pacing and the display of safety devices that may be necessary in order to safely conduct the public throughtheproject area in accordance with the Federal Manual on Uniform Traffic Control Devices. asamended tor highways.

10. Should the PERMITTEE be desirous of keeping its utilities in place and out ofservice, the PERMITTEE. byexecution of this permit acknowledges its present and continuing ownership of its utilities located between________ and within theCounty's right of way asset forth above. PERMITIEE. as its sole expense, shall promptly remove said out of serviceutilities whenever Columbia County Public Works Director and/or County Engineer determines said removal is in thepublic interest.

II. Special instructions: Minimum cover ofthirty inches (30") will be required at all locations. Columbia County will notbe financially responsible for any damage to facilities with less than thirty inches (30") cover. Cables shall not belocated within driveway ditches.

12. Additional Stipulationsr-.--.-••••••••-•••••-.-- ••-•••----.-.-...-•••-----..---.-----.--••--------------.-••---- •••••••••••••••••••--.- ----.....

It is understand and agreed that commencement by the PERMITTEE is acknowledgment and acceptance ofthebinding natureof these specialist instructions.

Submitted By: Billie Lentes/Agent for Comcast _Permittee

Signature and-Title

Place Corporate Seal

Attested

Ulilities PermitPage threeRevised: 8117/00

Recommended for A?-prova.

Signature: ha.~'-=~-'f------------------/ 7

Tide: 7uBuC!- ~"'~ :i:>\~~e-.-.

Date: \~ .I -ze-Oe

Approval by Board ofCounly Commissioners. Columbia County, Florida:

YES() NO( )

Date Approved: .

Chairman'sSignature: _

" <o~,.\~.~-'A/y. ••\:'1-.,\f / Jr

.,""'1/ \ Jr.

-~'U~~~{.....\

l'~ ~~

t<'

~-;. '\,,\

PROJECr FINISHPROPOSED .A.ERIALCATV FACILITIESLEAVES THE R~;t{

30~6~lf~9~D~f~\697W<~, 247'

PROPOSED AERIALCATV FACILITIES

"'....f.'!

• JOB SITE-,:lc;.~~ \ ~

~,

-"\~~D'-.-,-

~'\ '. ~'1.~

"1-

."VICINITY MAP

SCALE' NONE:

w~~E

S

TYP!C\L ·'f'.\R,\LlEL"

---- --- ~.:=~.:..-.:.:::::=-==_~-_-~t~;.-=

PROJECT STARTPROPOSED AERIALCATV FACILITIES

30~b5o~P~~D~~'598W, - ··_·-,·-·R/W

I L----E/P

\\

~(l

~~~

y~

1J.R/W' -_... ()

USE CASE 1 MOT

~u-<~enCZQz......~

PROIECT TOTAlS

'.-

f'l!llP,. II" Dlt'S'_ D

SE COUNTRY CLUB RD. PLAN VIEWS'CjIl,LE, ~NE

:-_. -"--R/w

;il<,::IE

r"',.l .1111 •• '1'

I A' iL.l : ..... ,.. ". L 'II ii' l .' 11 " :, '~ilfriftj1"

INODE I teo: B I

I,~ "'/:lJ1 'fll'

-< l,r.nltl- .....--....-.-o--w--... ,-

"'I,'iI {'I' 'n"fIF~i&J, I.Af"(,OLF\fl1I.\ cOt":\TY

!~IGHT-OF-W~\Y

PEH\lIT

R/W---

PEACOCK RD

JiIdI_ilhr.FICllrid:l3Z1!16

@~~ast·til's

GENeRAL NOTES

MfD-SLOC\': SjOEwJlU< CLOSURE rn~~-

tr --11 ...--.'--""

IiiIIl --+ ----l2Z3 --

~ --

MAINTENANCE Of TRaFfIC REg! I!RfUfNTS

--~:~~~.,,.

....,."~"-" ••""'.'- ..... ~fIT ............

~~~~~~~x~~-

,S. __ 'IOIl:l.I._-...~"'___1I_"'__ 0iII...........,

., {If __'''- ...... -...."-"'TD __ lP'_u.L ~""'_

~AIlID~""''''CI'''''~''''''':I, ~"''''''''-:~''G£l''',",''.''''''''*~~_.'I110 .... m.-oo ..~_ ...

~. ~=..~-~~."";;".:.-~ ..-=_c _ ~ Cl1'r "' __cn:a":1alll _tn-•. n.rr..,.,. .....~.T ......~ .... 1'1Il[_.. -..-"

•. IIC'I:naftlI ...... ..,..;r'I ............ m _ ""'''''':0 &1 ....... J"aiII:!l.. ~",~== __ TQ••~._::w

r, ="~~::r-''' ac=tae .... MrU lt1 JelIlEllll.. __-...._Ill ..TI.EooIT._ ....__"" __ Ill __._.r_1>'l:~0IiI00~1II"'C_~__

•. =~~_K-..-.ml""""_"""_..--_ .. """_ .. -.~,,C~"""'TD"'n:.w1'tll.............c~.C~.TO__............_e~~ ....'_.__n>~

." .---...,..".....,"'"'"'-_.-... 011'~'-JlIIC ~....,. n::l ~A"" CIJ" ,.. ..01',

A"-A!ltJ"""5Mol.l.lIN.TK~'I1EI~l:(Jo(T'I;.foCTClII"~AIll:"!.SENT OU_Cl"".-Tln"""SOOO1.lu:lKIfl:.UO\I(I)""ID'NlOlJIHt'S ~~"CS"lQl1lI;D,

La',... C105\JCe 01'1 0 TW('l-LONl Flood(i-o Flo9g1l'r OperOI'QI'I)

~T

~- ~II ._;r c-=-. lfi~-<t>

~t&

;;:l- ~.- -~£::~~~~.. --<Po~fSlIlRm JD 'NlO '-""Q at: "lINT"1C I I~c..\,j........-~,..,~ ~

CASE 5 M.O.T.

La". Clo!"". in Advance 01 an Illleruclio"(Wo," "",.,0 on lhe H'l"O"'~1'I 'Fload)

Work Wi\~ lo4i,.,Oc C"c'aac""'fI'"2' 01 ~ ..... E:C'llll o' Pa"""".....l)

II~~I ..." .......~

r ~t&

CASE 2 M.O.T.

1~;JI~-.'-

I~

M,O.T.

'Shov1d .... '''01'1<t::'r-t'f'n .l""',,! ~<='Qt: p(:r'e'fTltI!"nt)

\-o- .. oy \rn'h('" 11"'1 _.0 irClV!' ku".!!"!l)

III

CASE

,",ork I" T,.,.."I 1.<1"" 0' ." Winor U,bOn Slc"1Il1(U.,'"I<:I'I'I'''" Two-lN<ly Troffie;)

.'I.~.I,~. '- ::it

_"·--.,.~I:OCH~

.....E 11' II' e-<ClT 1!If:_""~tD, .. II I ~co.U11IIJI"VSTII(lJ1laJ ~

CASE 4 M,O.T.

conornoxs_...,'oItC1oL[.E~

~;~~~~ ..~,~.. P!oP)I')O<_f'......... ........m::s

\!() r r \:--,F,;.,;

'I'

t , -.,, __ ~l;lImlI:JLUlCo~"'-""I:_.

~~.O'll:"IQP.I...... l!ItNl;rt>Cllf1)<:OI'I'I"<Il.""""'"

,. ~--"51WJ.1l:.. _oI··-oc._.O'Tr1tU.r:r_~_O_ll'>"'-"!:,,~,W_,

....... CI;lI.I5'l'IlUI:TDl tQlJlII'ICN1. ~rD ..n:1IUO.3 N«l m(,.... otT...,.~tt.-._l:I. POiI'T__ '-"CI\"lEDNC.olI(M~",."oc-tJl

:iHIlLL_A"._~~""t:l!IOTI'lIOt7~QI

ro""'~~.

•• I'<:CI1'I'I!IIIIIQlJOIINl:~~~t7l't"1:11:~-0. ~T'I. lICUft. 11$ 0lCll 1'1Jo$nLC. aNTAJoot."TO'l~ .-0_=..:-r =-r,.r ~l~~ ,...- T""""-- 'l'>t( -- ;ooot

@omcast LAKE CITY FLORIDA5934 Ri'nard St. RIGHT-OF- WAY PERMIT

, J_D~kso"'0'f.. F.I ~231~,_ H_ ,". ._ ___. .. _ .__.__ _ _ ___

9JB.LCT·""oPOSEO ,a[lIlALCATV rJl,CJIJ11(SIN'"OIX LCOH!

COliNTY: COLU",elll,STA11: FLORfDASHEET NO,: to OF' 2DATE: 10/9/013NODE: LCOlBD~_!P B':: _L~. _

To: Dale Williams

Fr: Ronnie McCardle

Dt: October 20, 2008

Re: Removal of inventoried item

Emergency Management is requesting the removal of the following item from inventoryto be placed on the next Board agenda. Our department would like this item removeddue to the dollar value and/or because the listed equipment is inoperable.

County #

10774

Xc: Rudy CrewsEM inventory file

6500 PIlI lVIT workstn inoperable

tJi~;trict :\10. I t'}nnald '/viili;:uTsOlstrict No. 2- I '~:'"Y~}Y VVea'J:~r

l )istnct ".If). :3 - Ceorge ~kinner

District ~ 10..~ - ,';t:'~phen E. C3::1ileyI Jir,lnGt i"o. :;; - ::'ii.~;)beth ef)fter

Memo

Date: 10/6/2008

To: Board of Commissioners,;) i j

From:Ben Scott, Purchasing Director /~j r\ '/1 ~J_

RE: Southside Parking Lot Lighting

~1'-\,..~ ~ '-::::-TJ\' ....... "'

',~:J

Pleasefind attached foryour review bids received for the lighting of the newSouthside Recreation Parking. Following isa recap of the bid amounts:

Graham & Sons Electric, Inc.

Kenny MooreElectric, lLC

M & C Electric

$74.500

$84,328

$93.768

I would like to recommend awarding to Graham and Sons under theCounty's small construction projects.

, I / _• i' . f r ' • • t: I- I r ~ j... '.. 1 -.! I,

• 1 ~ I " ," ~ '< (. ,_. " I 7"' ,/ I - i • J 1 J \ " 1" I'" • "

SOUTHSIDE PARKING LOT LIGHTING

PROVIDE AND INSTALL LIGHTING FOR NEW PARKING AREA BETWEENMEN'S SOFTBALL AND GIRL'S SOFTBALL FIELDS. ENTIRE AREA TO HAVE AFOOTCANDLE AVERAGE OF 4.25 FC .

SPECIFICATIONS FOR BASES, LIGHT FIXTURES, AND POLES.

• BASES TO BE CONCRETE 24" X 120" 3FT TOP OF BASE TO BE ABOVEGRADE OF ASPHALT. PAINTED YELLOW.

• UGHT FIXTL'RES WILL BE EQUILIVEI\JT TO A VISIONAIRE AME-3-TDF#1000M-6-BOA6-BZ

• POLES TO BE STEEL 40FT MOUNTING HEIGHT EQUILIVENT TO AVALMONT DS220-713E389-DI-DB-HH-FBC-AB 1000 WATT MHSHOEBOXES WITH VALMONT CROSSARM.

• WIRE TYPE COPPER• CONDUIT TYPE PVC• PROVIDE CONNECTION TO ELECTRICAL SERVICE AS PER DIRECTION.

Graham & Sons Electric, Inc.Stale License E.C. # 0000683

723 S. \V. Sisters Welcome RoadLake City. Florida 32025

1386) 752-6082r-800-777-h082

Fux: 138(i~ :55-n082

Page I of 4September 12 ,2008

Board of County CommissionersP.O. Box 1529Lake City, Florida 32056-1529Att: ClintFax: 719-7544

Location of \vork to be performedSouthside Complex

\Ve hereby propose to furnish ail the materials and perform all the labor necessary for the completion of

Sen-ice to provide and install (12) pole, bases, fixtures and related wiring as per specifications andconnect to owner supplied power pole at parking lot for southside complex.

All Agreements are made contingent upon delays and increases beyond our direct control; quotation issubject to change without notice unless otherwise stated, and all orders are subject to acceptance. All workto be performed in accordance with the drawings and specifications submitted for above work andcompleted in a substantial workmanlike manner for the sum ofSeventy Four Thousand Five Hundred Dollars ********************************"****$74,500.00With payments to be made as follows:lOO°A. Upon CompletionNOTE: This proposal may be withdrawn if not accepted with (30) days.

Respectfully submitted \'~U1.lli '=' ....{ ,.:=t ~ C\.\~ ,\ __\Valter r, Graham EC #0000683

By signing this proposal agreement, the parties affirm that they have read, understand and accept theattached "Terms & Conditions" set forth. Vendee approves and accepts the above prices, specifications andterms & conditions and authorizes vendor to proceed with the work immediately as specified.

Signature Print

Date------------------- ------------------

j. t ,''''1.•J l~(.,

P.O. Box 1216Lake City, Florida 32056

F.KENNETH MOORE, PRESIDENTRANDY TBO~, ASSOC.

September 5, 2008

PHONE: 386-752-6565FAX: 386-719-6617

Job Reference: Bid - Southside Softball FieldLighting for the parkinq area

Columbia County Board of CommissionersColumbia County CourthouseLake City, Florida 32055

Attention: Clint Pittman

We are pleased to furnish you a quote for the abovereferenced job as per the furnished specs.

We propose to Furnish and install sixteen (16) poles(steel poles) and feed them from the existinq 200A pole

We will set the poles with arms on concrete pads and runconduit, with wire, to each pole per the specs we received.

Bid Price: $ ~t~ z.<t', 00 ·

Randy ThomasPh. 623-0097

'11ian{ you,

M&C Electricof Lake City, In~.

Mailltenanee " ConstructioD ContractorCOMMERCIAL ~ INDUSTRIAL · RESIDENTIAL

358 NW RJverl LaDeLake City, nortda 32055·9731

September B, 2008

Columbia ~ounty Board of County CommissionersP.o. BOK ] 529Lake City, Florida 32056-1529

RE: Souhts1de Parking Lot Lighting

(38G) 752-8.575FAX (386) 158-5576

We will furniSh and install 12 light fixt~re8,

12-40' steel poles to li9ht new parking area betweenmen's and girls softball fields. According to specifications.

Girls Softball Parking LotAll material and labor ~6 needed to install 200amp sinqle8ervice on 35' pole for well. In9~alled control bo~ for wellpump_ Install 82 gallon ~!aphram tank with pressure switchand 1i valve.

All tor the sum of $97,968.00price good tor 30 days.

Malcolm CoursOn

1Cf/t'#~ /;1'/ j/14{lt!tll.>fr,(UI) lei- L~~trh _ft~~1b~if

. ~/~I( / f6l.u;' Itu - 't;.}-tl~\

f >I(,. .. . ).

f/ 'JI Lj,l" .~;;

,i ,tJale Williams

From:Sent:To:Cc:Subject:

WhitneyI Donna [[email protected]]Wednesday, October 22, 2008 2:15 PMDale WilliamsCharron, Karin2009/2010 Signal Safety Program

Listed below is a new Railroad Signal Safety Project that has been chosen for Fiscal Year 2009/2010:

location Crossing No.

CR 246/lassie Black St 713249NAnnual Signal Maintenance Cost

$1,573.00Year

2009/10

The cost listed above is Columbia County's portion of the annual signal maintenance cost to be paid each year. Pleaseprovide a return email stating that Columbia County will participate in the annual signal safety cost for this location priorto FOOT putting this project in our Work Program.

Thanks for you assistance in this matter.

t)fJIU«l, 1f)~

Rail SpecialistFlorida Department of Transportation1109 South Marion AvenueM.S. 2018Lake City, FL 32025

donna.whi tney@dot. state. fl. us386-961-7868

13CC •IVy/II';alt ._4

ColulTlbia County Public Library308 NW Colurrlbia Avenue

Lake City, FL 32025386-758-2101

Deborah J. PaulsonLibrary Director

dpaul SOil1,Q)nefli n.. or.!l

TO: Dale()

FROM: Debbie ;.fJ/DATE: October 14. 2008

SUBJECT: Security Camera Policy for the West Branch Library

***..***************....******••************************...****.....****..*******.********.***..

Due to the architectural shape (half moon) of the West Branch Library, staff have longexpressed concern for the safety of library patrons and staff because neither ends of the libraryare visible to staff from the Circulation Desk. The children's area has an emergency door withdirect access to the outside and the nearby parking lot. The front entrance door opens to ahallway with the public restrooms immediately off to the right. The Meeting Room is to the left.Staff can hear the front door opening and closing, but can not see the activity going on. Thecurrent location of the Circulation Desk provides the widest view of the library, but cannot providevisible access to the two far ends with doors to the outside. Concern for staff and patronheightened after the Main Library was burglarized and vandalized in 2007.

A two camera security system was installed by the Security Safe Company and paid for by theFriends of the Columbia County Public Library. One camera is inside positioned to view the frontdoor entrance to the West Branch Library and the second camera, also inside, is positioned at theopposite end of the Library in the children's area to view that area and the emergency door to theoutside. The monitor is located at the Circulation Desk where it is in easy view of the library staff.The tapes are kept for 30 days.

I feel it is necessary to have a policy in place regarding the security cameras at West Branchand have attached one for Bee approval, Because an outcome of the camera lise may involverawenforcement, you may want the County Attorney to review the policy before it goes to theBCC for consideration.

Please fet me know if I can provide you with further explanation or information.

Thank you.

Policy Regarding Security Cameras at the West Branch of theColumbia County Public Library

The Columbia County Public Library reasonably strives to maintain a sate and secureenvironment for its staff. patrons and facilities. In pursuit of this objedive, selected areas of theWest Branch Library premises are equipped with video cameras that are recording at all times.Signage will be posted at the library entrance disclosing this activity. The library's video securitysystem shall be used only for the protection and safety of customers, employees. assets,property. and assist lawenforcement. While it is recognized that the use of security cameras willnot prevent all incidents, its potential deterrent effect and resource as a means of identifying andprosecuting offenders is considered worthwhile.

Video monitoring of public areas will be limited to uses that do not violate the reasonableexpectation of privacy as defined by law. Information obtained from the cameras would be usedexclusively for law and/or policy enforcement. When an incident occurs in the library, theserecords may be used by library staff and/or law enforcement agencies in accordance withapplicable state and federal laws to maintain a safe and secure environment. Any persons whotamper with or destroy video security equipment will be subjed to criminal proceedings.

Only the director or employees designated by the director are authorized to operate the videosecurity system. Access to video records shall be limited to authorized employees, who shall onlyaccess such records during the course of their regular duties. Library employees are to reviewand comply with this policy.

Use/Disclosure of Video Records:

• Video records may be used to identify the person or persons responsible for librarypolicy violations, criminal activity. or actions considered disruptive to normal libraryoperations.

• Video records may be used to assist law enforcement agencies in accordance withapplicable state and federal laws upon receipt of a subpoena. The requirement of asubpoena may, however, be waived by the director or authorized employees 'lJhenappropriate. Video records of incidents can be retained and reviewed as long asconsidered necessary by the director.

• Video records may be shared with authorized employees when appropriate or, uponapproval by the director. other library staff to identify person(s) suspended fromlibrary property and to maintain a safe. secure and policy-compliant environment.

• Video records rnay be used, upon authorization by the (Jirector, as otherwise allowedbylaw.

Only the director and employees designated as Persons In Charge shall be authorized torelease any video record to law enforcement.

Dees-Panish FamilyFuneralHome458 S. Marion Avenue, Lake City, FL 32025

(386) 752-1234 FAX: (386) 752-7006

Invoice No. ;,;- 'C,ll ~'I

INVOICE.' "'-." ..._....:_~IIo)."_..-....II"f...... """"'t.-...t ........""",tof!IllPI~JI!:'~! ...,.......-c.;..'1~",.,..I\-:......,., ..(.-=-,.p..,...~ ........".I,.,,~...-... ,..·' .........."IIIf"-.~.,,.,·,p.JiI..,,.""' ...,..:~-lt~'IT.,,·.e:;:n.-.l,,·~ ...............,~-.........lIIlt,......,.,.~--"".A

Customer IName Columbia County Board of CountyCommissionersAddress p-(j-Bo-X-"fs-ig·-------------·----- ..--- u. ._-,_ ..-------- .. ----------- .. -

City [ake-C~---·---'-- ----·State-Ff----_.- ---ZiP3205S--'Phone "386-75-5=4100-.-·-----"- .-----------

Misc

DateOrderNo.RepFOB

10/14/2008

Qty i Description{-- --: cremation of -'Evelyn Mane-Stickney·" O:14:-ioilS--

---.-------.-----------.-.-------- ----- ------~---,- -- ---.----------,---- ----- ---' -- _·~~_~_~~~~~~Q.~ft~~E~L=-=!OT ~~---=-~

I S '500.00: S 500.00 ;

Payment , SelectOne...

! ; I---- -- -- ..--- ---Su-bTotaT--:-$----·500])0;Shipping 1------------1

Tax Rate(s) r ,---- ------ --~--------------'-·-'l

I· - - -----------:'"·~---------I

500.00 ~,------ -----_.

TOTAL I....,;;$ ....l

OfficeUse Only

Comments ---------NameCC#

Expires

Where serving you family isn'tjust our business, it's ourway of lifel

Columbia CountyHoard of County CommissionersP() Box 1629Lake City, FL 32056

To Whom h May Concern:

J. Carl Freeman, the son of the decedent, Evelyn Marie Stickney. )a legal resident of Columbia County tor the past twelve years do hereby certify that I amindigent and have no means by which to pay for the cremation services of my son. Irespectfully request your help in this matter.

Yours truly,

I FR(]1 : COMBS FLNER~L HJME FAX NO. :3857524367 Oct. 22 2008 11:28AM Pl

October21, 2008

[email protected] :!!h;;U!/}tal~~ne"The Caring Professionals n

292 NE Washington StreetLake City. FL 32055

Phone: (386) 751-4366Fax: (386) 752-4367

INDIGENT BURIAL INVOICE: 5500.00FOR: DeBnlsLee, Sr.

ColumbiaCountyBoard ofCounty CommissionersPost.Offlc.e Dra\Vel" 1529Lake City. F~rlda 32056·1529

Deareominissioners:

Ms. Alvis Lee. daulhter ofDermiJ L«\ Sr. bas requestedthat the iDdiaent bLuiaI fund of$500.00 be paid to Combs FuneralHome lbr the burialservices aChe. J I father.

TbaDk you,.......~_l..~.~

Marquis Turner, L.F.D.

\1

" ) ,";::ra ~ ...-.. ':"~.~:""'t ."\~~) r: ".. , . ! \' . '. ,~ l~ ~. v : f ! ~, ~~ r .. ,_,,! .' ... ~. \ J (.I, I' ~r 1.;;1 .. -11 UJI. nCT 2 l :2008 '.~

N COffilOlSsiuners~oard ot COUll,-),I Columbia County,

October 21" 2008

Board of County CommissionersPost Office Box 1529Lake City, Florida 32056

RE: Indigent Burial RequestDennis Lee, Sr.J754 SE Country Club RoadLake City, Florida 32025Expired: October 17, 2008

Dear Commissioners:

I would like to request assistance from the County for burial of my father who died onOctober 17, 2008. I do not have any life insurance or any funds for burial.

Your consideration of this request would be greatly appreciated.

Sincerely,. \

, I v( ,{ , r i

, ...,"

Alvia Lee351 SE Tribble StreetLake City, Florida(386) 961..9415

Columbia County, FloridaResolution Number 2008R-36

Requesting Full Funding of Amendment I OffsetFor Fiscally Constrained Counties

Whereas, the Florida Legislature defines a county as Fiscally Constrained if it is locatedwithin a rural area of critical economic concern pursuant to s. 288.0656 or if the value ofI mill of ad valorem taxation within the county will raise no more than $5 million inrevenue; and,

Whereas" during Special Legislative Session held in October of 2007'\ the FloridaLegislature passed Senate Bill 4D stating that "beginning in the 2008-2009 fiscal year.the Legislature shall appropriate moneys to offset the reductions in ad valorem taxrevenue experienced by fiscally constrained counties, as defined in s. 218.67( 1), FloridaStatutes, which occur as a direct result of the implementation of the revision of ArticleVH of the State Constitution approved in a special election held on January 29" 2008;and..

Whereas, on January 29, 2008 the voters of the State of Florida passed ConstitutionalAmendment I which resulted in revisions to Ad Valorem Taxation; and,

Whereas, on January 31, 2008. Governor Crist announced his budget proposal forconsideration by the Florida Legislature which included the following statement - "InFiscal Year 2009-10, Governor Crist will recommend $26.2 million in recurringfundsto offset the impact that Amendment I will have to the property taxes collected byfiscally constrained county governments. Senate BiI14-D, which implements theconstitutional amendment, directs that this revenue loss be offset beginning wit" localgovemmentstfiscal year, which runs/rom October 2008 to September 2009. "; and

Whereas, during the 2008 Regular legislative Session, the Florida Legislatureappropriated $10,000,000 to partially offset the impact of Amendment 1 in the FiscallyConstrained counties and passed SB L588 further outlining procedures for distribution ofthe appropriation to the eligible counties through the Department of Revenue; and,

Whereas, based on actual tax roll information the impact of Amendment I in the FiscallyConstrained counties has been determined to be $24,,613,127 leaving the unfundedportion of the Amendment I offset to the Fiscally Constrained counties tor FY 2008200Q at $14, 6l3,l27; and,

Whereas, the Columbia County Board of County Commissioners finds that ColumbiaCounty meets the statutory definition of Fiscally Constrained County; estimates the totalimpact of Amendment I in Columbia County in FY 2008-2009 to be $1 ~ 926,683; and..estimates that Columbia County will receive approximately $782.. 787 from the$10.000,000 appropriated by the Legislature leaving an unfunded arnount of $1 ~ 14JJ~96

from the Amendment I impact in Columbia County in FY 2008-2009.

, I

Now Therefore Be It ResoJved that the Columbia County Board of CountyCommissioners requests that Governor Crist request and the Florida Legislatureappropriate an additional $14,,61 J. 125 for the unfunded impact of Amendment I for FY2008-2009 providing an additional $1.. 143,896 to Columbia County to fund the unfundedportion of the Amendment I Offset in 2008-2009.

Be It Further Resolved that Governor Crist included a request to provide $24.6 million tofund the anticipated impact of Amendment 1 in Fiscally Constrained counties in FY2009-2010.

Adopted by the Columbia County Board of County Commissioners in regular sessionheld November 6, 2008.

Columbia County, FloridaBoard of County Commissioners

BY:--------------Dewey A. Weaver, Chairman

ATTEST:

P. DeWitt Cason. Clerk of Courts .

Columbia County Board of CountyMinutes of

September .11, 2008

The Columbia County Board of County Commissioners met in a special meetingat the School Board Administration Office. The meeting came to order at 7 p.m.

There was a moment of silence in memory of those who lost their lives onSeptember 11, 2001 due to an attack by terrorists. Chairman Weaver offered a prayerand the Pledge of Allegiance to the Flag of the United States of America followed.

Commissioners in Attendance:

Dewey Weaver, Stephen Bailey, Ronald Williams, and George Skinner.The position of District 5 County Commissioner remains vacant at this time.

Others in Attendance:

County Manager Dale Williams, Attorney Marlin Feagle,Deputy Clerk Sandy Markham, and BCC Secretary Carolyn Baker.

FY 2008-2009 Non-Ad Valorem Assessments Final RatesThe County Manager explained that the foregoing hearings were originally

scheduled for September 04. 2008. but were not heard due to advertising omission.The omission was not based on the legal requirement as per statute, but the hearingwas not placed on the agenda September 04th and did not make the county web page.Therefore, a decision was made to postpone the public hearings.

The foregoing hearings qualify as a special and/or emergency hearing. Thehearings meet the requirements of a special meeting per the Columbia County Charter,and have been advertised accordingly. The hearings qualify as an emergency hearingbecause the rates must be certified to the Tax Collector by September 15, 2008.

PUBLIC HEARING(s):

(1) Fire Protection Services. There;s no increase reflected from the 07-08 fiscalyear. The public hearing opened.

Citizen Stewart Lilker said that the way the county charges for acreage after thehomestead is simply wrong. He said the citizens who own more than six acres, but lessthan or equal to 160 acres, are penalized and forced to subsidize the larger landownersshare of the assessment.

Mr. Lilker used as a comparison that he owns 17.5 acres and CommissionerBailey owns a 160 acre parcel of land. He asked for the Board to explain how it is fairthat he pays $70 in assessments and Commissioner Bailey's assessment is $69.58.Healso asked what the assessment is for land over 640 acres.

, ..qlll~l!~ ill. \' \lIIllIlC~

Prl'p:III,:d h~ ':md' ,\ \ l.ukluun

The County Manager recalled that Krystal Kerri, the attorney handling theassessments for the county, explained at last year's meeting how the 160 acredetermination was made. According to historical response, it takes approximately thesame amount of man power and equipment to respond to a fire of 150 acres as it doesto 14 acres. Beyond that, up to the 640 acres, a different level of response is generallyneeded in terms of manpower and equipment. If one exceeds the 640 acres, theproperty is considered contiguous property, has a separate identification number, and ischarged at the rate of .35 cents per acre.

Mr. Lilker was steadfast that the county's method is not fair. He said thatAlachua County, as well as many other counties, charges a certain amount per acre foranything over what is homestead. He asked the Board to change to something similarto that of Alachua County.

There being no others to address the Board, the public hearing closed.

Attorney Feagle read Resolution 2008R-29.

MOTION by Commissioner Bailey to approve the resolution. Second byCommissioner Skinner. The motion carried unanimously.

(2) Solid Waste Collection and Disposal Services. Last year's rate was $201 perresidence. The proposal was to adopt the same rate of $201 per residence.

The public hearing opened.

Citizen Melanie Roberts said that she cannot afford to pay this assessment onher rental property. She does not feel it would be right to include the rate in the rent,since the tenants are already delinquent in their monthly rent and cannot afford to takeon this additional amount. She said that the citizens in general need some relief.

The Board replied that the tenant's situation is unfortunate. Nonetheless, it doescost to dispose of the waste, and other citizens cannot be expected to pay anothercitizen's rate for them.

Citizen Stewart Lilker asked regarding the public hearings at hand, if the meetingof September 04 was advertised. The response was affirmative. Mr. Lilker asked toreview the publisher's Proof of Adverlisement. Mr. Lilker said that if the legalrequirements for publishing were met that there was no reason, including failure to postto the website, not to hold the public hearings. Mr. Lilker asked when a decision wasmade to not hold the puoltc hearings.

The County Manager concurred that the public hearing could have been held ifproperly advertised, but explained that at the onset of the meeting that the Board did nothave proof of publication and could not be certain that advertising requirements hadbeen met. As a result, the Chairman made the decision to reschedule the hearings,which was announced at the September 04th meeting.

Regarding waste, Mr. Lilker asked if the county had ever gotten a correct countof the number of houses being served, and if so, he asked how far off the original count

·~:-:II;I.S Ik<. \llIllJl":~

I~:·..:p'lI~,1 b~ ":lnt.l~ \ \Llr\...h:Hll

was and why Waste Pro never knew the count was off. The Chairman responded thatthe county finished the count in April, but that the number is constantly being updated.There are a number of reasons Waste Pro did not know the correct house count. Onereason is that there were miscalculations due to property classifications. The CountyManager added that when the service was bid out and the contract changed, a newhousing count was done. The new housing count showed a substantial number ofadditional homes over and beyond that that being paid to the previous carrier (WasteManagement). A second housing count was done when it was discovered that therewas no differentiation between commercial and residential. Even after the second countthe county wound up with a number of housing units above and beyond what the countybelieved there was, but did not have any evidence to dispute the number. The numberswere based on a route housing count in a joint effort between the county and theprovider. When those who had previously been excluded from the roll came in to havetheir bill adjusted, a field person was sent out for verification purposes. Once the rollwas nearly complete, it was determined that the housing count was up from what WasteManagement had previously been billing, but considerably lower than Waste Pro'snumber. The budget is based on what the county believes the housing count to be, notwhat was previously billed. The only issue remaining is that the county paid Waste Proon the basis of the housing count for a year, and there are excess units included in that.Legal council will have to advise if there is money the county can recoup.

Mr. Lilker asked if the two "white good" pickups would be scheduled this year,and stated he received no schedule of the pickups. The Board replied that there is noschedule for the white pickups. Each household is allotted a maximum of two whitepickups per year and it is up to the individual to call Waste Pro at any time during theyear to make the request for their pickups. Mr. Lilker said it should be the county'sresponsibility to make the residents aware of what it is they receive for their money, andalso when pickup schedules change.

·rhe public hearing closed.

Attorney Feagle read the heading of proposed Resolution 2008R-28.

MOTION by Commissioner Williams to approve. Second by CommissionerBailey. The motion carried unanimously.

(3) Rolling Oaks Municipal Service Benefit Unit - This is an assessment that theresidents have imposed on themselves in order to provide road improvements.

The public hearing opened and closed without opposition. Attorney Feagle readthe resolution.

MOTION by Commissioner Bailey to approve Resolution 2008R-30. Second byCommissioner Skinner. The motion carried unanimously.

3

(1~(l~liN I'lt' \11111111.':-

I 'rq';ln:d b~ ";\Ihr~ .\ \ I~lrk 1l;IUl

(4) Rivers Manor Municipal Service Benefit Unit - This is an assessment that theresidents have imposed on themselves in order to provide road improvements.

The public hearing opened and closed without opposition. Attorney Feagle readthe resolution.

MOTION by Commissioner Williams to approve Resolution 2008R-31. Secondby Commissioner Skinner. The motion carried unanimously.

-rhere being no further business to come before the Board, the meeting adjourned at7:30 p.m.

ATTEST:

Board of County Commissioners

P. DeWitt CasonClerk of Circuit Courts

4

Documents

Columbia County · COLUMBIA COUNTYBOARD OF COUNTYCOMMISSIONERS POSTOFFICEBOX 1529 LAKE CITY, FLORIDA 32056-1529 CONSENTAGENDA NOVEMBER6, 2008 (1) Invoice- GTCDesign Group, LLC - Old