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Practice - Correct an Approved Expenditure ItemWorkbook

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Practice - Correct an Approved Expenditure Item

Distribution

R12 Project Costing Fundamentals

D47868GC10

Ownership

The Job Title is responsible for ensuring that this document is necessary, that it reflects actual practice, and that it supports corporate policy.



Practice - Correct an Approved Expenditure Item

Overview

In this practice, you will correct an approved expenditure item that Anne Hamilton charged to an incorrect expenditure type.

Assumptions

Replace XX with the number that your instructor has assigned.

You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks

After reviewing her timecards, Anne Hamilton realizes that she incorrectly charged 10 hours of her time to your XX Capital Services project as Supervision. Anne has asked you to change the expenditure type for the timecard with the earliest date for the week from Supervision to Sales.

Enter the Batch Information

Enter a timecard batch for the current week so that you can reverse the incorrect expenditure item and enter a new corrected expenditure item. Name the batch XXCORRECTION.

Find and Reverse an Expenditure Item

Enter an expenditure for Anne Hamilton and then select the Reverse Original... button to find and reverse the incorrect expenditure item. Reverse the Supervision expenditure item with the earliest date for the current week that Ann charged to your project.

Enter a Corrected Expenditure Item

Enter a new corrected expenditure item as specified in the following tables:

Expnd Item Date

Project Number Task Number

Expnd Type Assignment Name

Same date as the reversing item

XXCS 3.0 Sales Unscheduled

Work Type UOM Quantity Comment

Internal-Overhead Hours 10 Sales meeting

Submit and Release the Batch

Submit and release the batch.



Solution - Correct an Approved Expenditure Item

Enter the Batch Information

1. Responsibility = Projects, Vision Services (USA)

2. Navigate to the Expenditure Batches window.

(N) Expenditures > Pre Approved Batches > Enter

3. Enter the batch information as specified in the following table:

Field Value

Operating Unit Vision Services

Batch Name XXCORRECTION

Ending Date This Sunday's Date

Class Timecards

Description Enter a brief description

All Negative Transactions Entered As Unmatched Leave Blank

Reverse Expenditures in a Future Period Option Not Available

Control Totals Leave Blank

Control Count Leave Blank

4. (I) Save



5. (B) Expenditures

Find and Reverse an Expenditure Item

6. Enter the expenditure as specified in the following table:

Employee Name Employee Number

Organization Expnd Ending Date

Control Total

Hamilton, Ms. Anne 37 Services-East This Sunday's Date Leave Blank

7. (I) Save

8. (B) Reverse Original

9. Find and select the expenditure item to reverse:

Enter the find criteria: Employee = Hamilton, Ms. Anne (view only) Org = Services-East (view only) Project Number = XXCS

(B) Find

Select the Supervision expenditure item with the earliest expenditure item date.



Note: Hold down the Ctrl key on your keyboard and left-click the expenditure item to select it.

10. (B) Reverse 1



Oracle Project Costing automatically creates the reversing expenditure item.

Enter a Corrected Expenditure Item

11. Place your cursor in the first empty row after the reversing expenditure item.

12. Enter a new corrected expenditure item as specified in the following tables:

Expnd Item Date

Project Number Task Number

Expnd Type Assignment Name

Same date as the reversing item

XXCS 3.0 Sales Unscheduled

Work Type UOM Quantity Comment

Internal-Overhead Hours 10 Sales meeting

13. (I) Save

Submit and Release the Batch

14. Close the Expenditures window and return to the Expenditure Batches window.

15. (B) Submit

16. (B) Release



17. Close the Expenditure Batches window and return to the Navigator.



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