Lambay Sports & Athletics

LSA

Code of Practice

June 2012 1

The guidelines in this document are based on the national guidelines as outlined in the following documents:

Code of Ethics and Good Practice for Children’s Sport, Irish Sports Council, and Sports Council Northern Ireland 2000, updated 2006.

Children First: National Guidelines for the Protection and Welfare of Children, Dept. of Health & Children 2010

Our Duty to Care, Dept of Health & Children 2002 Codes of Ethics and good practice documents of Irish sports organisations

working with children.

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Table of Contents Page

Glossary 4

Abbreviations 5

Chapter 1 – Principles 6

Chapter 2 – Policy 8

Chapter 3 – People 9Children & Young People 9Parents 10Coaches & Volunteer 12The Club 14

Chapter 4 – Practice 16Equal Opportunities 16Recruitment & Selection 17Supervision & General Guidelines 19Travelling with Children 20Away Events Including Hosting 20Risk Assessment 22Communications 23Promoting Positive Behaviour 24Photography & Filming 25Physical Contact 28Safety 29Complaints/Disciplinary Procedures 30

Chapter 5 Protection 32Substance Misuse 32Psychological Stress, Burnout & Dropout of Children 32Bullying 34Child Abuse 38

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Glossary

Child/Young Person For the purpose of this Code of Best Practice children and young peopleare recognised as persons under 18 years of age. For the purpose of this publication, the terms ‘children and young people’ are regularly used and may in some instances reflect the differences in age within this definition.

Children’s Officer Persons appointed to ensure the recognition and development of a child-centered ethos within each Club and to act as the link between the children/young people and adults. They have responsibility for coordinating the implementation of the Code of Conduct.

Club Lambay Sports Academy

Designated Person Persons appointed in the Club who are responsible for reporting allegations or suspicions of child abuse to the Statutory Authorities.

Designated Officers Duty social worker in the Health Service Executive or any member of An Garda Siochána to whom abuse is reported or with whom the validity of concerns about abuse can be discussed.

Sports Leaders All adults involved in children’s sport. Typical leadership roles are: club/organisation officers, youth administrators, Development Officers, coaches/trainers, managers, umpires, selectors, Children’s Officers, Designated Persons and other volunteers with substantial access to children

Parents/Guardians The terms Parents and/or Guardians are used intermittently throughout the Code to indicate the legal Parents and/or Guardians of our under agemembers.

Statutory Authorities Statutory Authorities who promote the welfare and protection of children

and young people and who have a legal responsibility for the investigation and/or validation of suspected child abuse, i.e. in

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the Republic of Ireland it is An Garda Síochána and the Health Service Executive.

The Code The Code of Ethics for Lambay Sports Academy – this document.

Abbreviations

AI Athletics Ireland

HSE Health Service Executive

LSA Lambay Sports Academy

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Chapter 1 - Principles

Lambay Sports Academy is based on the following principles that will guide the development of young people within sport1.

1.1 Importance of ChildhoodThe importance of childhood should be understood and valued by everyone involved. The right to happiness within childhood should be recognised and enhanced at all levels of the sport.

1.2 Needs of the ChildAll children’s sport experiences should be guided by what is best for children. This means that adults should have a basic understanding of the emotional, physical and personal needs of young people. The stages of development and ability should guide the types of activity provided within LSA. 1.3 Integrity in Relationships:Adults interacting with young people in sport are in a position of trust and influence. They should always ensure that children are treated with integrity and respect, and the self-esteem of young people is enhanced. All adult actions in sport should be guided by what is best for the child and in the context of quality, open working relationships. Physical, emotional or sexual abuse or neglect of any kind or threat of such abuse is totally unacceptable within LSA, as in society in general.

1.4 Fair PlayAll LSA activities will be conducted in an atmosphere of fair play. Ireland has adopted and is committed to the European Code of Sports Ethics which defines fair play as ‘much more than playing within the rules. It incorporates the concepts of friendship, respect for others and always playing within the right spirit. Fair play is defined as a way of thinking, not just a way of behaving. It incorporates issues concerned with the elimination of cheating, gamesmanship, doping, violence (both physical and verbal), exploitation, unequal opportunities, excessive commercialisation and corruption’ (Council of Europe, 1993).

1.5 Quality Atmosphere and EthosSport for young people should be conducted in a safe, positive and encouraging atmosphere. Standards of behaviour for leaders and children in LSA are as important as the standards set for sports performance. Standards of excellence extend to personal conduct.

1 As outlined in page 9, Code of Ethics and Good Practice for Children's Sport

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1.6 CompetitionCompetition is an essential element of sport and will be encouraged in an age appropriate manner. A child centred ethos will help to ensure that competition and specialisation are kept in their appropriate place. Too often competitive demands are placed on children too early and results in excessive levels of pressure on them and as a consequence, high levels of drop out from sport. A balanced approach to competition can make a significant contribution to the development of young people, while at the same time providing fun, enjoyment and satisfaction. Sports leaders should aim to put the welfare of the child first and competitive standards second. As adults we need to strike a balance between a young person’s desire to win and a young person’s right to participate, irrespective of ability. Success is not the same as winning and failure is not the same as losing.

1.7 EqualityAll children should be valued and treated in an equitable and fair manner regardless of age, ability, gender, religion, social and ethnic background or political persuasion. Children, irrespective of ability or disability should be involved in sports activities in an integrated and inclusive way, whenever possible, thus allowing them to participate to their potential alongside other children. Sports leaders will seek to gain competence in addressing the needs of young people with disabilities or any other additional needs.

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Chapter 2 - PolicyLambay Sports Academy is committed to creating and maintaining the safest possible environment for all young people who wish to participate in our activities. We shall take all practicable steps to protect them from discernible forms of abuse, from harm, discrimination or degrading treatment and shall respect their rights, wishes and feelings.

We do this by; Recognising that all children have the right to be protected from harm. Ensuring that all our coaches and volunteers are carefully recruited and

selected and that they accept responsibility for ensuring the wellbeing of children in their care.

Responding swiftly and appropriately to protect the welfare of children who participate in our activities.

Providing parents and children with the opportunity to voice any concerns they may have.

Appointing Children’s Officers in our Club. Appointing a Designated Person in our Club who will liaise with the

statutory authorities as appropriate. Ensuring that all allegations of abuse of young people are confidentially

dealt with in accordance with statutory guidelines and relevant legislation. Reviewing the effectiveness of our Child Protection procedures and policies

on an ongoing basis. Ensuring that members, coaches, administrators, parents/guardians and

spectators sign up to and adhere to our Code of Behaviour.

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Chapter 3 – PeopleThe principles of the codes of conduct are to identify a standard of behaviour that is applied to a relationship between individuals involved in sport. The specific codes of conduct included here comply with recognised best practice for safeguarding young people. Breaches of any of the codes of conduct may be considered as issues of poor practice, unless the severity or nature of the breach is considered an abuse of a child in the terms as described in the Child Protection section. Breaches of the codes of conduct can be dealt with through the disciplinary and complaints process with the emphasis on resolution through an informal route.

3.1 Children & Young PeopleLSA wants to provide the best possible environment for all children/young people involved in sport. Children/young people deserve to be given enjoyable, safe sporting opportunities, free of abuse of any kind. These participants have rights, which must be respected, and responsibilities that they must accept. Young people should be encouraged to realise that they have responsibilities to treat other participants and sports leaders with fairness and respect.

There will be a ‘sign-up’ procedure, whereby young people agree to abide by the Code of Practice and to any other relevant policies and codes within the Club.

3.1.1 Children and young people should be entitled to: Be safe and feel safe. Have fun and experience a sense of enjoyment and fulfillment. Be treated with respect, dignity and sensitivity. Comment and make suggestions in a constructive manner. Be afforded appropriate confidentiality. Participate in games and competitions at a level at which they feel

comfortable. Be listened to. Be believed. Make their concerns known and have them dealt with in an appropriate

manner. Be protected from abuse.

3.1.2 Children and young people should always: Play fairly, do their best and enjoy themselves. Respect fellow team members regardless of ability, ethnic origin, cultural

background or religion. Support fellow team members whether they do well or not so well. Represent their team, their club and their family with pride and dignity.

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Respect all coaches, mentors, officials and their opponents. Exercise self-control and tolerance for others, even if others do not. Be gracious in defeat and modest in victory. Shake hands before and after the game irrespective of the result. Inform their coach when they are unavailable for training and events. Talk to the Club Children’s Officer with any concerns or questions they may

have. Adhere to acceptable standards of behaviour and their Club’s Code of

Discipline. Behave in a manner that avoids bringing LSA into disrepute. Tell somebody else if they or others have been harmed in any way. Take due care of club equipment.

3.1.3 Children and young people should not: Cheat – always play by the rules. Use violence or physical contact Shout at or argue with an official, team mates or opponents or use violence. Take banned substances, alcohol, smoke or engage in sexual behaviour Use unfair or bullying tactics to gain advantage or isolate other

children/young people. Spread rumours. Tell lies about adults or other children/young people. Keep secrets, especially if they have caused or could cause harm Play or train if they feel unwell or are injured. Use unacceptable language or racial and/or sectarian references. Discriminate against other children/young people on the basis of gender,

disability, social class, religion.

3.2 ParentsLSA believes that parents/guardians have an influential role to play in assisting and encouraging their children/young people to adopt a positive attitude and in encouraging them to maintain an involvement in sport. They should always be a good role model for their child/young person.

3.2.1 Parents/Guardians should encourage their child/young person to: Play by the rules. Improve their skill. Appreciate everybody regardless of ability. Maintain a balanced and healthy lifestyle with regard to exercise, food, rest

and play. Seek advice if necessary from club officials on this issue.

3.2.2 Parents/Guardians should lead by example:

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Respect coaches and officials’ decisions and encourage children to do likewise.

Do not exert undue pressure on your child. Never admonish your own child or any other child for their standard of play. Be realistic in their expectations. Show approval for effort, not just results. Never embarrass a child or use sarcastic remarks towards a child/young

person. Applaud good play from all participants. Do not criticise performances. Identify how improvements may be made. Do not seek to unfairly affect an event. Do not enter the event space unless invited to do so by an official in charge.

3.2.3 Parents/Guardians should: Complete and return the registration/permission and medical consent forms

for their child’s participation in the club. Inform the coaches of any change in their child’s medical or dietary

requirements prior to coaching sessions, events or other activities. Ensure that their child punctually attends coaching sessions and other

activities. Provide their child with proper clothing and equipment. Ensure that the nutrition/hydration and hygiene needs of their child are met. Avoid asking a child/young person, ‘what did you win by or what did you lose

by.’ Ask them ‘did they enjoy themselves’. Listen to what young people have to say. Show approval whether the child wins or loses. Never attempt to meet their own needs and aspirations for success and

achievement through their children's participation in activities.

3.2.4 Parents/Guardians should assist their club by: Showing appreciation to volunteers, coaches and club officials. Attending training and games on a regular basis. Assisting in the organising of club activities and events as requested. Respect the rights, dignity and worth of every person and treat each one

equally regardless of age, gender, ability, ethnic origin, cultural background or religion.

3.2.5 Parents/Guardians have the right to: Know their child is safe and to make a complaint if they believe that their

child’s safety is in any way compromised. Be informed of problems/concerns relating to their child. Be informed if their child gets injured. Complain if they have concerns about the standard of coaching.

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Have a say in relation to decisions being made within the club.

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3.3 Coaches & Volunteers All Coaches and volunteers should ensure that young people and children benefit significantly from our activities by providing a positive, healthy and encouraging ethos for all. In developing the skills of every child/young person you should always encourage enjoyment, fun and participation in our activities. Coaches should always remember that they are role models for the children in their care. Coaches/volunteers should strive to create a positive environment for the children in their care. They have an overall responsibility to take the necessary steps to ensure that positive and healthy experiences are provided. All coaches/volunteers should have as their first priority the children’s safety and enjoyment of athletics and should adhere to the guidelines and regulations set out in LSA’s Code of Practice.

Coaches must be suitable and have the necessary qualifications. They will be expected to go through appropriate recruitment and selection procedures that apply to all persons with substantial access to young people, whether paid or unpaid. References will be needed and will be followed up. Coaches/volunteers must abide by the Code of Ethics and Good Practice for Children in Sport and to the policies and Code of Practice of LSA.

3.3.1 Coaches should: Respect the rights, dignity and worth of every person and treat each one

equally regardless of age, gender, ability, ethnic origin, cultural background or religion.

Be positive during coaching sessions, events and other activities so that participants always leave with a sense of achievement and an increased level of self-esteem.

Recognize the development needs and capacity of all participants, regardless of their ability, by emphasizing participation for all while avoiding excessive training and competition. Skills development and personal satisfaction should have priority over competition.

Respect other coaches skills and contribution. If coaches have an issue with another coaches practice they should address this matter privately and not in front of members.

Develop an understanding of relevant coaching methods and ensure that you have the appropriate level of coaching accreditation.

Do not equate losing with failure and do not develop a preoccupation with medals and trophies. The level of improvement made by young children/young people is the best indicator of effective coaching.

3.3.2 Coaches should lead by example: Avoid smoking while working with children/young people.

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Do not consume alcohol or non prescribed drugs immediately prior to or while children/young people are in your care.

Never use foul language or provocative language/gestures to a child/young person, opponent or official.

Do not question an official’s decisions or integrity. Encourage children/young people to respect and accept the judgment of

officials. Promote Fair Play. Encourage parents to become involved in our activities wherever possible.

3.3.3 Conduct of Coaches when working with young people: Do not shout at or participants or reprimand/ridicule them when they make

a mistake. Children learn best through trial and error. Children/young people should not be afraid to risk error so as to learn. Never use any form of corporal punishment or physical force. Avoid incidents of horse play or telling jokes etc. that could be

misinterpreted. Ensure that all physical contact is appropriate and has the permission or

understanding of the child/young person. Never undertake any form of therapy – hypnosis etc, in the training of

children. Develop an appropriate working relationship with children based on mutual

trust and respect. Challenge bullying in any form whether physical or emotional. Bullying is

not acceptablebehaviour be it from a child/young person, mentor, parent or guardian.

3.3.4 Avoid compromising your role as a Coach: Avoid a situation where you are alone in a car or dressing room with a

child/young person. Avoid taking coaching sessions on your own. Avoid spending excessive amounts of time alone with a child/young person

or away from others. Avoid taking young children/young people to your home.

3.3.5 Best practice: Ensure that all children/young people are suitably and safely attired to play

their chosen sport. Keep a record of attendance at training and at games by both

children/young people and coaches. Be punctual and properly attired.

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Rotate the method used for selecting athletes and teams so that the same children are not always selected to the exclusion of others.

Recognise developmental needs, ensuring activities are appropriate for the individual

Plan and prepare appropriately. Set realistic - stretching but achievable - performance goals. Encourage parents/guardians to play an active role in organising and

assisting various activities for the club. Use mobile phones, if deemed appropriate, only via a group texts system for

communicating with the parents/guardians of participants. Do not communicate individually by text with under members. Keep a record of each injury and action taken. Ensure that another official/team mentor is present when a child/young

person is being attended to and can corroborate the relevant details. If it is necessary to transport a child/young person in your car, ensure that

they are seated in a rear seat with seat belts securely fastened. Make adequate provision for First Aid services. Do not encourage or permit children/young people to play while injured.

3.4 The Club - LSALSA cater for children and young people with a child centered approach and philosophy that recognises that the welfare of the child is paramount, thus ensuring that those chosen by them to work with children and young people are at all times competent and confident as to their rolesand responsibilities. LSA will provide these people with the necessary supports and ensure in the best interests of the child, the young person and the adult that all those chosen to work on the club’s behalf have been selected following thorough recruitment, selection, training and coaching procedures.

3.4.1 LSA will Promote Quality Participation by: Adopting this Code of Practice as a basic level of agreement between the

club and their members, their coaches and volunteers and parents/guardians.

Leading by example and ensuring that we have a user friendly and child-centered approach to our work and that you provide an equal opportunity to all who wish to participate in our activities, regardless of n individual’s ability.

Developing effective procedures for responding to and recording all attendances, incidents, accidents and injuries.

Distributing information on Anti Bullying strategies in our work with young people and by adopting and implementing an Anti Bullying Statement in the club.

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3.4.2 Encourage the Participation of Club Members by: Communicating regularly with our coaches and volunteers and clearly agree

and define their roles. Ensuring that the appropriate training is undertaken by all persons working

in an official capacity with children and young people on behalf of the club. Adopting and implementing clearly defined recruitment and selection

procedures when choosing mentors to work with children and young people.

3.4.3 Encourage the Participation of Children/Young People: Ensuring that the types of programmes, rules, equipment, length of

activities and training schedules are structured to facilitate greater participation by all, are suitable to each age category, and to the ability and maturity level of the children and young people.

Respecting the rights, dignity and worth of all participants by treating them equally regardless of their age, gender, ability, ethnic origin, cultural background or religion.

Creating pathways for children and young people to participate in our activities not just as athletes but afford other developmental opportunities including training to become a referee, coach etc.

Ensuring that on the occasions when the children/young people may travel away and stay overnight that separate sleeping facilities are provided for all adults and for young people. Similarly, for mixed groups separate sleeping quarters for males and females shall be required.

When your group consists of both males and females you are required to have male and female leaders/mentors present.

3.4.4 Encourage the Participation of Parents/Guardians by: Encouraging parents/guardians to become members of their club and to

make themselves aware as to the running of activities and to the rules and codes that direct us in our work.

Encouraging the participation of parents and guardians in all aspects a club’s activities and events and in the organising and delivery of our activities.

Welcome all parents/guardians to attend the events and training sessions that relate to their children. Information relating to such events should be made known to them at all times.

Informing parents/guardians as to the identity of their Children’s Officer. This person should be available to assist with any concerns or enquiries that parents/guardians may have regarding the welfare and safety of children and young people in the club.

3.4.5 Develop Best Practice in Club Structures and Administration by:

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Ensuring that the club is structured in accordance with good practice guidelines and that children/young people are afforded a role in decision-making at an appropriate level.

Ensuring that all club members are aware as to their responsibilities to all children and young people.

Appointing a Children’s Officer whose role shall include the monitoring of the child centered ethos of the club. The Children’s Officer should also ensure that the club is complying with the Code of Ethics and Good Practice (Irish Sports Council), the Athletics Ireland Code of Ethics and Good Practice for Children in Athletics and with policies and guidelines as issued by statutory authorities and agencies.

Appointing a Designated Person whose role shall include liaising with Statutory Authorities in relation to the reporting of allegations and/or suspicions of child abuse.

Ensuring that all children/young people are covered by their insurance and that all premises etc. in use by our club and children/young people are equally covered for property/liability insurance as deemed necessary.

Seeking the agreement of parents/guardians when their sons/daughters under 18yrs of age are invited into adult squads. Boundaries of behaviour in adult groups are normally different from the boundaries that apply to under age squads.

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Chapter 4 - PracticeLambay Sports Academy has a number of policies to assist and support the implementation of the best practices in relation to keeping children safe. These are subject to review and update at different times. The current policies are outlined in the following chapters.

4.1 Equal OpportunitiesThe LSA Code of Practice states that we will respect our members regardless of ability, ethnic origin, gender, cultural background, political persuasion or religion. Integrating children and young people with any form of disability into our activities is a key component of this principle. There are many ways in which the integration and greater involvement of persons with a disability in our activities can be promoted and achieved by purposeful planning and by a willingness on our behalf to be inclusive. While it may prove challenging for some to adapt and at times modify our activities so as to include people with a disability, the following will facilitate us in achieving this aim:

Treating people with disabilities who participate in sport as athletes. Working in partnership with the child/young person, with parents/guardians

and with others in the club so as to identify the safest and most meaningful ways of inclusion.

Ensuring that inclusion is possible before you invite and encourage a child/young person to join our activity. A risk assessment procedure may be necessary to ensure the safety of all.

Accepting that whether a disability is acquired from birth or later in life it may have an impact on a person’s basic skill level.

Focusing on what the athlete can do and has the potential to do. A lack of skill does not necessarily indicate the lack of potential ability.

Examining the possibilities of adapting our coaching styles to promote active participation from every person.

Using the athlete as a resource of information on themselves, and ask them what they can do and how specific tasks may be modified to suit their skill level.

Gathering some information about the child/young person’s impairment but remembering we are working with a child/young person and not a condition.

Undertaking, where possible, some disability specific training e.g. on autism or epilepsy.

Higher coach to child/young person ratios may be required if a child/young person has additional needs or behavioural problems.

Being open in explaining your policy of inclusion to all children/young people.

Being aware of any instances of bullying and use existing anti-bullying procedures to deal with such instances.

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Helping parents of non-disabled children to understand our commitment to inclusion.

Being aware that some children/young people with a disability may be more at risk to abuse and planning our activities so as to protect them from such occurrences.

4.2 Recruitment & Selection Opportunities for young people to participate in sport may not exist without the time and commitment of volunteers. In order to ensure the experience is positive and safe for children, volunteers wishing to take on a role and responsibility for children should undergo a recruitment and selection process. The recruitment process will be carried out objectively and will help place leaders in a position in which they are suited and supported. A decision to appoint a Coach/volunteer is the responsibility of the club and not of any one individual within it. The management committee will ratify all recommendations for appointment.

4.2.1 Who Should be Recruited? A standard application process is followed for all adults, intending to work as volunteers or to be employed, with access to or involved in the management of policies concerning children. These positions at all levels would include, but not limited to:

Club Children’s Officer Designated Person Committee members Coaches Coaching Assistants Officials where there is a direct involvement or responsibility for making

decision concerning children.

There are certain positions where there is no unsupervised involvement or direct responsibility for children (e.g. supervising parents on the rota, some officials such as a timekeeper) where a recruitment process may not need to be enforced. For such roles all personnel should still complete the application form with the self-declaration, which is held in LSA. It is the responsibility of LSA to ensure that anyone involved with young people are suitable with regard to the requirements for the welfare and protection of children.

4.2.2 The Recruitment Process The recruitment process is run by a selected group within LSA tasked with this role – this group will be responsible for the steps below. Documentation relating to the recruitment is confidential and will only be viewed by the selection group.

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However the final ratification of any appointment will be done by the committee and recorded in the minutes.

1. Job description and responsibilities of the role: This will be prepared and will vary according to the club’s needs, resources and the type of position, and should include any expected qualifications, the length and type of experience, plus it will identify the role and the required personal qualities, including child welfare and protection requirements.

2. Publicise: For formal positions the post/position needs to be publicised, this can be done locally through newspapers, facility notice boards or through the Club website; for some roles this will involve recruiting from the membership.

3. Application form: Each applicant should complete an application form. There is the declaration in the application form that must be signed.

4. Assessment of the returned applications: The selection group should examine all application forms and the qualifications and experience checked to meet the requirements; any queries in these areas can be clarified at an interview/meeting.

5. Interview/meeting: Hold interview/meeting to go through questions, check qualifications, scenarios relevant to position and check any queries, allow for questions from the applicant.

6. Identity: Check the applicants’ identity – any photo identification is acceptable and this should be noted on the application form.

7. Garda Vetting check: This is part of the recruitment process, and should be carried out on the individual prior to commencement of the position.

8. References: Check the references of any individual that may be suitable. Telephone or written references may be obtained – give an explanation of position and purpose, note questions and answers, recording the date and time.

9. Final selection: This is the responsibility of LSA, not one individual. All appointments should be ratified by the Club management committee. The decisions should be recorded in the minutes. The Club should keep the records of the individuals appointed/recruited – these are confidential.

10. Newly recruited personnel should be notified to Athletics Ireland as a new member as soon as they have been appointed by the committee.

4.2.3 Management of Volunteers and Staff following recruitment Following the successful recruitment process all leaders should receive some form of induction training including receiving information about LSA, Club policies and procedures and any required training, support and supervision must be put in place. This helps to minimize the unintentional risk to children through lack of understanding and knowledge. New coaches/volunteers will sign the appropriate Code of Conduct. An agreed probationary period will be agreed upon acceptance

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and this appointment should be conditional on the work being satisfactory. All volunteers should receive support and assistance in their role and should avoid working alone with children.

4.2.4 Renewal of Existing Leaders All adults who have supervisory role or responsibility for children must complete the annual self-declaration form. This is done at Club registration when everyone is required to complete their memberships. Returning members taking up roles outside Club registration must complete the appropriate Code of Conduct noting the self-declaration to be signed. LSA must ensure the relevant leaders are Garda vetted and have attended the required child welfare training for their role.

All individuals will undergo re-vetting after 5 (five) years or as determined by Lambay Sports Academy and/or Athletics Ireland. Any individual in a regulated position in a target group may be re-vetted if information concerning suitability to work with children comes to the attention of the club.

4.2.5 Education & TrainingLSA will ensure that Sports Leaders are competent to provide safe and rewarding experiences for those in their care and that coaches/volunteers are provided with the appropriate training for their activity. Training and education opportunities should also be made available to parents/guardians as appropriate. All leaders working with young people will complete the ‘Child Protection in Sport’ Awareness training, which includes information on codes of conduct and awareness of the appropriate club response to allegations of child abuse. The Club Children’s Officers/Designated Persons will also complete the Children’s Officer training.

4. 3 Supervision & General GuidelinesChildren/young people are left at the training facilities by parents/guardians who expect their children/young people to be safe. This can only happen when everybody works together to put safeguards in place for everyone’s protection. Parents/guardians must understand that they have an important role in implementing safe practices for their children. Parents/guardians must be willing to help. The details of the policy must be followed for all LSA activities.

4.3.1 Supervision PolicyLSA has a policy that no individual should be alone with a child and all training sessions must be supervised. Adequate supervision is required for all other activities in accordance with best practice requirements described in the procedures.

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4.3.2 General SupervisionLSA will ensure the following:

There is an adequate adult: child ratio. This will depend on the nature of the activity, the age of the participants and any special needs of the group. As a guide a ratio of 1:8 for under 12 years of age and 1:10 for participants over 12 years of age. This is only a guide and will change depending on the circumstances, e.g. children/young people with special needs or away trips.

LSA has appropriate insurance cover in place to cover the activities of the club, coaches and members.

There is a minimum of 2 adults per group at anyone time. Where there are mixed groups there are leaders of both genders. Coaches/volunteers avoid being alone with one participant, if you need to

talk separately do so in an open environment, in view of others. Coaches/volunteers will not have to enter the changing rooms unless

children are very young or need special assistance, where supervision should be in pairs of appropriate gender.

The time for start and end of training sessions or competitions will be clearly stated, leaders should remain in pairs until all participants have been collected.

Attendance records and record of any incidents/injuries that arise are kept. If a child/young person is involved in an accident or incident parents will be

informed. Parents who wish to stay and supervise sessions (for safety and supervision,

not necessarily for their ‘technical’ expertise) will be facilitated. If they are agreeing to take on this role, they should sign up to the Code of Conduct and agree to the normal vetting procedures.

4.4 Travelling with Children This policy requires that adults should avoid travelling alone with a single child and details procedures for overnight and away trips. LSA promotes the safety and well-being as paramount for all children travelling with adults.

4.4.1 General Travelling Considerations All laws and rules of the road pertinent to the country in which the

children/young people are travelling must be observed. Any transport provided by the Club will be adequately insured, with

sufficient seats and all road traffic laws must be obeyed. Central collection and drop-off points will be arranged. Parents/guardians must be aware of the times and arrive promptly to avoid a

child being left on their own. Leaders should avoid travelling with a single child/young person. There may

be an occasion where this is unavoidable for the child’s safety e.g. in an

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emergency situation. In this instance the adult should contact the parent/guardian to inform them of the situation, and the child/young person should be seated in the rear seat. Consideration must be given to legal requirements for child and/or booster seats.

Leaders should avoid offering regular journeys or lifts to a child/young person; this can only be arranged by the parent/guardian and the Club must receive written permission from the parent/guardian taking responsibility for their decision and fully aware of the LSA Travelling and Away Trip Policy and any such risk incurred.

4.5 Away Events Including Hosting Camps, competitions and other group activities for children/young people help with their motivation and support their participation in sport. Travelling and staying together for an event or activity helps develop a team spirit together with an open, honest and inclusive team atmosphere.

4.5.1 Overnight & Away Trips Written permission of parents/guardians will be obtained for all

overnight/away trips. This should include permission to travel, behaviour agreement and any medical/special needs of the group, (including permission to treat the participant).

The agreement should be signed by both parents and participants. A meeting with parents and participants is useful to communicate travel

times, competition details, other activities, gear requirements, special needs (medical or dietary), and any other necessary details, contact details, codes of conduct, etc.

LSA will share any appropriate information with leaders of the group. All adults who travel on away trips will be carefully chosen, using the

recruitment and selection procedure outlined in this code. The roles and responsibilities of adults participating in away trips will be

clearly defined. There will be a good adult: child ratio – 1:5/6. Children/young people will be under reasonable supervision at all times and

will not leave the venue or go unsupervised without prior permission. LSA will appoint a Team Manager for away trips. S/he should have overall

responsibility for the children's well-being, behaviour and sleeping arrangements. S/he should be appointed as an official of the club for the duration of the trip.

On away trips, coaches are accountable to the Team Manager in all non-performance related matters.

The Team Manager will submit a written report to the organisers as soon as possible after the end of the trip.

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Where there are mixed teams there should be leaders of both genders (at least one female and/or male in the management/coaching structure).

Adults will not share a room with a child. Where the presence of an adult is needed there should be more than one child/young person in the room with the adult. If children/young people are sharing a room, it should be with those of the same groupings, age and gender.

Managers should check out the venue beforehand, so that separate and appropriate sleeping arrangements can be made in advance.

All group socialisation will take place in communal areas i.e. no boys in girl’s rooms and vice versa.

Alcoholic drink, smoking and other illegal substances/activities are forbidden to participants. Leaders should act as role models in this respect.

The Team Leader will be very vigilant in this regard at all times on overnight and away trips. To do this a roster will be drawn up involving at least two leaders on duty at all times.

4.5.2 Hosting Hosting can be a very rewarding experience for children and if appropriately provided can add to a child/young person’s enjoyment and experience during an away event.

The host families should undergo a recruitment and selection procedure with both Garda Vetting and references being required. If the family is abroad the host organisation should provide the vetting service where these may be available.

The host family should agree to abide by the codes of conduct and this document; host families should be provided with this information prior to the event and a formal agreement should be made.

Meetings with the families should take place prior to the competition or event.

The host family should be provided with information about the child/children staying with them and details of the competition.

Where it is practicable more than one child should be placed with each host family.

The hosting organisation must comply with the regulations set down by its National Governing Body.

Before travelling- children/young people & their parents (as a group where possible)

Be advised of the hosting arrangements. Be advised of the name of traveling adult to whom concerns can be reported. Be made aware of the importance of reporting concerns. Parents should be asked to make their children aware of particular

behaviours that may be a cause for concern.

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The name and phone number of the host family should be given to the parent of each travelling child/young person.

Parents should supply all relevant information, their contact numbers, plus additional emergency contact number, medical condition, medication requirements, or allergies and this information should be passed on to the host family.

Parents should be advised that if children/young people behave inappropriately, arrangements will be made for their early return home. The child/young person’s parents must meet any extra expense.

4.6 Risk Assessment 4.6.1 Risk Assessment PolicySport should provide a safe, positive nurturing environment for children to develop and enhance physical and social skills. A child-centered ethos will assist in identifying and eliminating practicesthat impact negatively on safe and enjoyable participation for young people. LSA recognises and strives to reduce any risk or cause of harm to young people and children whilst participating in their activities. The policy includes identifying operational risks in the environment in which children participate and the suitability of personnel working with children.

4.6.2 Identification of Areas and Nature of RiskAn awareness of some of the risks young people are exposed to within sports is required to ensure protection against harm, example of some risk areas:

Lack of supervision and safe use of equipment and/or facilities. Adults subjecting children to constant criticism, sarcasm, rejection,

threatening behaviour or pressure to perform or achieve. Infliction of any non-accidental injury or other form of significant harm as

defined as abuse.

The nature of risks to children and young people are varied and mostly dealt with throughout this document. The adoption and full implementation of this document should be regarded as a major prevention for the areas of risk for children and young people. Below are some areas that are of particular concern:

Abuse: An environment should be created for children where abuse is prevented from occurring. The various categories and indicators of abuse are defined and described in the Child Protection section.

Bullying: Bullying may be due to a number of factors, an awareness and interaction from adults will help with prevention and resolution.

Poor practice: Where poor practice is allowed to continue to the detriment of children’s well-being this becomes a risk area.

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Vulnerability of children: Children may be especially vulnerable due to a number of reasons including children who are separated from their parents or family, or children with certain disabilities who rely on adults to care for and meet their basic needs.

Psychological stress, burn out and drop outs: This is relevant to all children/young people regardless of their level of participation as it relates to a child/young person’s age and developmental stage and the expectation of their performance.

Substance misuse: Recognising and education against the misuse of drugs, alcohol and/or tobacco is important for young people to understand the associated risks.

4.7 Communication4.7.1 Communication PolicyThe aim of communication is to convey messages and information safely and securely to intended recipients without exposing children/young people to risk of harm. It is also the LSA policy to ensure that children/young people have the means to communicate with adults without the need to utilise technology or seek help in doing so from others.

4.7.2 General ConsiderationsCommunication is valuable tool and the types of communication available today are wide and varied. Adults need to be aware of the effect and power of communication between children and adults. The emphasis is on the need to communicate with children in an open environment, and any conversations with children should take place in public surroundings. Communication tools are valuable in helping keep children safe, often the reason quoted for a child to have a mobile phone. It is important for Clubs to consider the most effective means of communication between members ensuring that everyone has access to the chosen method, reflecting that several methods may be the most effective. Communication carried out on an individual basis is open to exploitation.

4.7.3 Communication with People Under 18LSA is aware of communication directly with children/young people and any such contact should be open and honest. Different people can interpret the voice and written word in many ways and therefore any individual communication should be at the request of the child/young person. Information can be conveyed through various means – for general information this can be a mass communication sent to groups of children or for more specific individual information this can be copied openly to another responsible person. The important point to remember is that any individual communication should be instigated by the child and/or in response to their needs.

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Whilst we recognise the benefits of technology as a means to send easy, cost effective mass communications we also recognize that these forms of contact may be open to misinterpretation and exploitation, in some cases used to cross personal boundaries and cause harm to young people. Within our club we encourage responsible and secure use of communication by adults and young people.

4.7.4 Mobile PhonesMobile phones provide children with security and enable parents to keep in touch and make sure that they are safe. However, this technology also allows for direct personal contact with young people, in some cases used to cross the boundaries of what is appropriate and cause harm to young people. Responsible and secure use of mobile phones by adults and young people needs to be encouraged in LSA.

As a young person remember: If you receive an offensive photo, email or message, do not reply, save it,

make a note of times and dates and tell a parent or Children’s Officer/Designated Person within the club

Be careful about who you give your phone number to and don’t respond to unfamiliar numbers

Change your phone number in cases of bullying or harassment Don’t use the phone in certain locations; inappropriate use of your camera

phone may cause upset or offence to another person, e.g. in changing rooms Treat your phone as you would any other valuable item so that you guard

against theft.

As a Leader remember: Use group texts for communication and inform parents of this at the start of

the season It is not appropriate to have constant communication for individual

children/young people Don’t use the phone in certain locations; inappropriate use of your camera

phone may cause upset or offence to another person, e.g. in changing rooms.

4.8 Promoting Positive BehaviourBehaviour management should always be positive in focus, providing the structure and rules that allow participants to learn to set their own goals and strive for them. It should encourage children/young people to become more responsible for themselves and therefore more independent. Children should be helped to become responsible about the decisions and choices they make within sport, particularly when they are likely to make a difference between playing fairly and unfairly.

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There is no place for fighting, over-aggressive, offensive or dangerous behaviour in LSA.

The use of sanctions is an important element in the maintenance of discipline. The age and developmental stage of the child should be taken into consideration when using sanctions. Sanctions should be fair and consistent and in the case of persistent offence, should be progressively applied. They should never be used to retaliate or to make a coach/volunteer feel better. The following steps are used in conjunction with the code of conduct for young people:

Rules are stated clearly and agreed A warning should be given if a rule is broken A sanction (for example, use of time out) should be applied if a rule is broken

for a second time. For example, when working with the younger children if a rule is broken for the second time they are removed from the training session for ten minutes. During this time they are placed in the care of a volunteer.

If a rule is broken for the third time the child should be spoken to, and is removed from the remainder of the session. During this time they are placed in the care of a volunteer. The parents/guardians will be informed of the events.

Sanctions should not be applied if a coach/volunteer is not comfortable with them. If an appropriate action cannot be devised right away, the child should be told that the matter will be dealt with later, at a specified time and as soon as possible.

A child should not be sanctioned for making errors when s/he is playing. Physical activity (e.g. running laps or doing push-ups) is not used as a

sanction. To do so only causes a child to resent physical activity, something that s/he should learn to enjoy throughout his/her life.

Sanctions should be used sparingly. Constant sanctioning and criticism can cause a child to turn away from sport.

Once sanctions have been imposed, it is important to make the young person feel s/he is a valued member of the group again.

Where relevant some sanctions will be recorded and parents informed.

4.9 Photography & Filming 4.9.1 Photographic PolicyTaking photographs of members, using web sites to publicise LSA activities and the videoing of events, games, training and coaching sessions are normal daily activities within LSA. The Code of Practice does not seek in any way to eliminate or curtail these activities but proposes certain safeguards so as to ensure that we minimise the risk or threats that inappropriate use of photographs or the recording of images may pose, particularly for children/young people. These safeguards

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should still permit and facilitate the recording of relevant and suitable materials, should allow us to photograph the enjoyment gained by participating in our activities, should enable coaches to use the latest technology in the delivery of training skills and should also enable the club to promote their activities in a safe and non threatening manner. This we can do whether it is through the printing of photographs or displaying suitable materials on the club web site.

LSA will take all necessary steps to ensure that children/young people are protected from the inappropriate use of their images in resource and media publications, on the Internet and elsewhere.

Photography and the recording of images in a public place do not generally require explicit or prior consent. However if an event or training session is taking place, involving under age children/young people, in a public, private or local authority park, and if you are in charge of such an event you are entitled to request a person to resist from taking photos if you feel that such action or photography may be inappropriate.

4.9.3 General Guidelines for Use of Photography First and foremost ensure parents/guardians and the children/young people

themselves have granted their consent for the taking and publication of photographic images. The club may seek this permission when the child/young person registers on an annual basis.

If parents do not want their child photographed they will be asked to sign a form to this effect.

All children/young people featured in recordings must be appropriately dressed.

The photograph or recording should focus on the activity rather than a particular child/young person.

No personal details relating to the young person should be revealed as accompanying materials to the photograph or recorded image.

Clubs, coaches and volunteers should be permitted to use video equipment as a legitimate coaching aid and as a means of recording special occasions; however, care should be taken in the dissemination, storage and use of such material.

Parents and spectators taking photographs/recordings should seek permission in advance from the Club and should also be prepared to identify themselves if requested and state the purpose for their photography/filming. If Club personnel are unhappy about any matter relating to such photography the permission granted should be withdrawn immediately.

Group and team photographs may be taken but it is not necessary to match a child/young person’s name with the position in which they may be standing or seated in the team photograph, i.e. the photograph may appear with the

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child/young persons name recorded underneath but need not be in the order in which they appear in the photograph. This is a precautionary recommendation based on previous examples of misuse of photographs by those who sought to exploit the gathering of children/young people together in an enjoyable and fun environment.

It is recognised that on certain occasions individual children/young people may receive recognition and may be presented with an award. When this happens in the case of an under age child/young person certain levels of sensitivity and indeed of common sense are required and a balance should be drawn between the publication of a photograph of an individual, who may or may not be named, and the safety aspects of publication. Any such photography or recording of events that involves individual presentations should be discussed in advance of the event and agreement reached with all parties, including the club, parents and the young person themselves, as to what is and what is not permitted.

Report the use of inappropriate images to reduce the risks to under age children/young people. Any instances of the use of inappropriate images should be reported to the Club’s Children’s Officer and/or Designated Person and also to the relevant statutory authorities as deemed appropriate.

4.9.4 Professional Photographers & Media When commissioning professional photographers or inviting the press to an

activity or event we will ensure they are clear about our expectations of them in relation to child protection. They will be provided with a clear brief about what is considered appropriate in terms of content and behaviour.

Professional photographers/film/video operators wishing to record an event or practice session should seek accreditation with the chairperson or event organiser by producing their professional identification for the details to be recorded.

The photographer will be issued with identification which must be worn at all times

A record of accreditations will be kept. Children/young people and parents will be informed that a photographer will

be in attendance at an event and ensure they consent to both the taking and publication of films or photographs.

Do not allow unsupervised access to children/young people or one to one photo sessions at events

Do not approve/allow photo sessions outside the events or at a child/young person’s home.

It should be noted that we have little or no influence on what photographs may be taken and published in local or national newspapers as such photography is covered by a different set of guidelines. Should we ever be unhappy with the publication of such photographs or images we can address

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this matter with the individual newspaper or the Press Council of Ireland and the Office of the Press Ombudsman.

4.9.5 Website UsageThe Guidelines for use of photography and filming, as previously outlined also apply to the Club web site. These guidelines are particularly applicable when photographs and images of members, teams and individuals are uploaded to the club web site.

Website Guidance LSA will agree a club web site policy also known as an Acceptable Use Policy

(UAP) following discussions at Club Management. This UAP will promote our strategy on the safe use of the Internet and also outlines the parameters of behaviour and specifies the consequences of breaching those parameters.

The purpose the web site serves will be determined and only material serving this purpose will be displayed.

A web master will be appointed to manage the web site on behalf of the club who is answerable to a member of the Club’s Management Committee e.g. Chairperson, Secretary, PRO, etc.

The Club Management Committee will agree at the outset the style, design and content policy of the web site with the appointed web master, prior to going on-line.

Decisions on the appropriate use of photographic images and other similar content should be in accordance with the Guidelines for Photographic/Recorded Images as outlined elsewhere in this section.

The overall maintenance and upkeep of the web site will be reviewed at regular intervals.

A procedure exists within the club for dealing with any complaints or concerns that may be raised about the content of your web site.

4.10 Physical Contact4.10.1 Physical Contact PolicyLSA supports the policy of appropriate physical contact in response to the needs of a child/young person that is in accordance with the child’s age and stage of development. Adults should not do what a child/young person can do for himself or herself. Contact should be in an open environment and with the permission of the child/young person.

4.10.2 General LSA promotes the use of appropriate physical contact between adults and children/young people. Misleading or inaccurate information relating to physical

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contact can undermine the confidence of adults working with children/young people. This can also have serious safety implications for children. For leaders, coaches, teachers or any adults and children to feel comfortable the following should be followed:

4.10.3 Appropriate Physical Contact Appropriate contact is when:

The aim is to teach or develop a skill or technique that the child/young person cannot accomplish without help; the nature and the reason for the physical contact must be explained by the adult to the child/young person and must be within the scope of the qualification of the adult.

It is required by the nature of the activity. Activities requiring physical contact should be identified prior to participation and must be kept within the rules of the sport.

An injury requires treatment – the child/young person should be informed about what is happening and encouraged to hold dressings etc., however for emergency first aid treatment this may not be possible

An accident can be prevented from occurring – this will be in reaction to an emergency situation.

4.10.4 Respect for a Young Person All children/young people must be treated with dignity and respect with any

level of physical contact required. A child/young person with a disability may require a greater degree of

physical contact, depending on the nature of the disability and the activity. Where lifting and/or support may be required the appropriate health and safety regulations must be observed.

A young person’s permission should be requested where any physical contact is required, the adult and child involved will feel more comfortable.

Leaders should convey approval with verbal encouragement and praise, rather than the use of often repetitive physical contact.

Any contact should be in an open environment and children should be encouraged to voice any concern if they feel uncomfortable or threatened.

Children should know how to voice any concerns – through their parents or the Club Children’s Officer.

Any form of physical contact as a punishment or as a response to misbehaviour is unlawful. Only necessary and appropriate restraint may be imposed to prevent a child/young person from harming themselves, others or damaging property. Misbehaviour may need to be dealt with under breaches of the code of conduct through the complaints and disciplinary procedures.

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4.10.5 Distress and Success A child/young person in distress may require comfort and reassurance as in a manner that would be provided by a parent or guardian. A young person may also react to success with an expression of affection to an adult, a hug for example. Adults must ensure that their reaction to a child in distress or because of a success does not become unnecessary and unjustified physical contact, particularly with the same young person over a period of time. Any contact should be in response to the needs of the child and in an open environment.

4.11 Safety4.11.1 Safety PolicyLSA will have a safety statement, including specific and potential risks attached to their sport and the procedures put in place for safeguarding against such risks.

4.11.2 General considerationsLSA will ensure:

Activities should be suitable for age and stage of development of participants.

Coaching staff must be aware of any medical condition of the participants in case of emergency.

Any necessary protective gear is used. A First Aid kit, kept well stocked, is close at hand with access to qualified

first-aider. The contact numbers of emergency services are readily available. The emergency contact details for the participants are readily available.

This must not be freely available outside those required to have access to this information – for data protection purposes.

If an incident or injury occurs, a record of the injury and any action taken must be recorded, together with the problem/action/outcome. This should be recorded in a hard copy book.

For any incident or injury concerning a child/young person contact should be made with their parent/guardian and who should be kept informed of all details. For other individuals their nominated emergency contact person should be informed.

Officials should ensure the event is run according to appropriate codes of conduct and within the boundaries of the rules.

Participants should know and keep to the rules of their sport, bearing in mind that many rules are there for safety.

Leaders involved in the activity should hold the appropriate qualifications as required by Athletics Ireland

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There should be adequate insurance cover for all activities – it is the responsibility of the organisers of any event to ensure the insurances are sufficient.

There must be adequate supervision in place for any event/activity or training session to continue.

Parent/guardians must be present at finishing time of sessions or events.

4.11.3 Late CollectionIt is important that the club has some clear and easy guideline if a parent is late to collect a child, such as, contact the parent using the emergency contact number. If there is no answer ask the child if there is another family member to contact. Wait with the young person at the club or venue, with at least one other staff or volunteer. Remind parents of the policy in relation to good practice and supervision.

4.12 Complaints/Disciplinary Procedures4.12.1 What is a complaint?A complaint is an expression of dissatisfaction, which suggests a failure to perform a function or provide a service in line with stated practices and policies. A child/young person, parent or coach may make a complaint. A complaint may concern a child/young person, parent, coach or the Club. It may refer to an action or inaction. All parties involved should attempt to initially resolve matters informally. However, if this is not possible or successful the procedure below should be followed.

4.12.2 Purpose of Complaint:A complaint gives an organisation the opportunity to:

Put something right which has gone wrong Restore the service to the required standard Ensure that faults/mistakes are acknowledged Provide a remedy.

Those who make complaints should have easy access to an effective procedure to allow a quick resolution of their complaint.

4.12.3 Complaints Procedure The complaint should be in writing to the secretary or the Children’s Officer

and should be responded to within 5 working days. On receiving a complaint, LSA will appoint a disciplinary committee to

resolve problems relating to the conduct of its members. This should include bullying. The committee should consist of a representative from the

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Management Committee, the Children’s Officer and ordinary registered members of the club.

If the complaint involves suspected abuse or a criminal offence the children’s officer/designated person should be consulted and the disciplinary committee disbanded. The statutory authorities will then be informed.

The disciplinary committee should review any relevant paper work and hold any necessary meetings with all parties to proceed with complaints into any incident of suspected misconduct that does not relate to child abuse. Everyone involved – the complainant and the subject(s) – should be given the right of representation. They may for example be accompanied or represented by a friend or colleague. The Disciplinary Committee should, as soon as possible, inform the Management Committee of the progress of the disciplinary process. This should be done within 10 working days

The disciplinary committee should furnish the individual with the nature of the complaint being made against him/her and afford him/her the opportunity of providing a response either verbally or in writing, but usually at a meeting with the disciplinary committee. They should also be given s copy of the disciplinary procedure.

Any process should be clearly and accurately recorded at every stage. Good practice would indicate that it is preferable to confirm arrangements in writing. Written confidential records of all complaints should be safely and confidentially kept and club procedures should be defined for the possession of such records in the event of election of new officers.

Where it is established that an incident of misconduct has taken place, the disciplinary committee should notify the member of any sanction being imposed. The notification should be made in writing, setting out the reasons for the sanction. If the member is under 18 years of age, correspondence should be addressed to the parents/guardians.

If the member against whom the complaint was made is unhappy with the decision of the disciplinary committee s/he should have the right to appeal the decision to an appeals committee (independent of a disciplinary committee). Any appeal should be made in writing within an agreed period after issue, usually 10 days of the decision of the disciplinary committee. The chairperson of the appeals committee should be a member of the Management Committee. The appeals committee should consult with the Children’s Officer in relation to issues of child welfare and codes of conduct.

The appeals committee should have the power to confirm, set aside or change any sanction imposed by the disciplinary committee.

If any party is not satisfied with the outcome the matter can be referred to the Governing Body. However efforts to resolve the issue at local level should be exhausted before the Governing Body is engaged in attempts to resolve the matter.

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Chapter 5 – Protection

5.1 Substance Misuse 5.1.1 PolicyLSA’s policy is that any form of substance misuse is contrary to the spirit of sport and every member has a duty to ensure that the sport is free from the use of alcohol, drugs and tobacco.

5.1.2 General Considerations The use of drugs, alcohol and tobacco is forbidden as being incompatible

with a healthy approach to sporting activities. Any sporting activities should take place where possible in a non-alcoholic

environment and adults should be encouraged to act as role models for children/young people.

Promote fair competition through sound training to actively discourage the use of any substance to improve or enhance performance.

Young people should be educated regarding the effects of long and short term effects of substances taken to enhance performance and the charges that may occur with the use of illegal or banned substances.

Sponsorship from alcohol and/or tobacco companies should be avoided. The use of drugs, alcohol or tobacco is contrary to Club policy and will be

dealt with using the disciplinary procedure outlined in this document.

5.2 Psychological Stress, Burnout & Dropout of Children Burnout may be defined as a process resulting from an activity that was once a source of fun and personal satisfaction, but later becomes associated with progressive physical and psychological distress. There is a range of factors, which may cause this change, some of which are not associated with the child’s sporting activities. Burnout itself may result from a combination of the number of hours involved in physical training with high expectations and pressure from Sports Leaders and parents/guardians. It represents a loss of energy and enthusiasm for sport and is characterised by anxiety and stress. The child no longer has fun and becomes overwhelmed by the demands of competition and training. S/he may wish to drop out of sport.

5.2.1 Harmful PracticesLSA acknowledges that within a sporting context the following practices are harmful to children's health and welfare:

Pressuring a child to perform at a level which is beyond his/her capacity based on age or maturation level

Over-training or the making of demands on a child that lead to burnout Knowingly permitting an injured child to participate in a sporting activity

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Failure to take adequate precautions to protect a child from environmental hazards

Failure to take account of known ailments or relevant weaknesses of a child.

Psychological stress within the sporting context can be caused by: Over-emphasis on winning Age-inappropriate expectations Excessive criticism Inappropriate use of sanctions/discipline Rejection Disapproval of skill/performance ability Failure to provide support and encouragement for effort and achievement Failure to involve a child/children as fully as possible in the activity The use of coarse, inappropriate language.

Signs of psychological stress and burnout include: Sleep disturbance Irritability Tension Lack of energy Sadness/depression Frequent illness Loss of interest and enthusiasm Absenteeism, arriving late, leaving early No pleasurable anticipation of participation in sporting events.

5.2.2 Combating Psychological Stress and BurnoutLSA adopts the following strategies to prevent stress and burnout and reduce dropout rates:

Listening to and respecting children's views about participation. De-emphasising the importance of winning and encouraging the

development of individual skills and effort instead. Attaining an appropriate match between the individual child's ability and the

activity in which s/he is participating. Ensuring that the physical or sporting abilities of the child are not viewed by

the child as indications of his/her self worth. Ensuring that children have fun and enjoy activities in which they are

involved. Encouraging younger children to play a variety of different sports both at

individual and at team level. This promotes variety and encourages a range of different sport skills in participants.

Using modified games. Maximising the involvement of children.

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Ensuring that children are not participating in adverse climatic conditions. Monitoring on an ongoing basis any loss of club members. Any unusual or

unexpected dropout or transfers will be checked out by the Club’s Children’s Officer. If any concerns about a child’s welfare are raised the matter will be dealt with in accordance with the procedures outlined in this Code of Practice.

5.3 BullyingLSA is aware of the issue of bullying and the detrimental impact it may have on those involved, i.e. victims, perpetrators, families, bystanders and athletics in general. It is vital therefore that we are equipped to deal with any instances of bullying and in doing so will seek to counteract and prevent such unacceptable behaviour occurring in the future.

5.3.1 What is Bullying?Bullying behaviour can be defined as repeated aggression be it verbal, psychological or physical, conducted by an individual or group against others. Bullying contains seven key features:

1. An intention to be hurtful. 2. This intention is carried out.3. The behaviour harms the target (the person or persons being bullied).4. The bully overwhelms the target with his or her power.5. There is often no justification for the action.6. The behaviour repeats itself again and again. 7. The bully derives a sense of satisfaction from hurting the target.

There are a number of forms or types of bullying which may take place in a sports context. These include:

Direct bullying – where the behaviour is obvious and bystanders are aware of it, e.g. physical or verbal bullying.

Indirect bullying – where the behaviour is more difficult to recognise, e.g. intimidation or isolation.

Verbal bullying – including slandering, ridiculing, slagging, abusive telephone calls, name calling etc.

Physical bullying- including pushing, shoving, assaults, damage to person’s property.

Gesture bullying – including non-verbal gestures/ glances which can convey threatening or frightening messages/intent.

E-bullying/Cyber-bullying – using web pages, emails, text etc to abuse, intimidate and attack others, either directly or indirectly.

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Relational bullying – behaviour which sets out to deliberately damage another person’s friendship or feelings of inclusion in a friendship group, e.g. exclusion, isolation etc.

Extortion – the deliberate extortion of money or other items of property accompanied by threats.

Homophobic bullying – bullying that is typically aimed at young people who are gay or who are perceived to be gay. It can include name calling, isolation and violence.

Racial bullying – can be expressed physically, socially or psychologically when one is labelled negatively as being different from others according to one’s race.

Mobbing – This means that the target is being bullied by a group of perpetrators and not just one perpetrator.

All types and forms of Bullying are unacceptable. It important to be aware that the bullying of a child in LSA may be carried out by other children, younger or older, by children individually or as part of a group or by an adult or adults involved in the club. Indeed a child may be suffering from bullying outside of the club but the actions suffered may still impinge upon the child’s participation in your club activities.

LSA views bullying as a ‘whole organisation’ matter and as such requires a ‘whole organisation’ approach. This means that any anti-bullying approach should step beyond those children and young people and other personnel who are directly involved and take account of everyone in the Club, as they all have a part to play in countering bullying. A whole organisation approach aims to create a supportive environment here it is not acceptable to bully and where the ethos of the organisation is that it is ‘ok to tell’. In creating this type of environment, the cycle of silence in relation to bullying can be broken.

In the first instance, it is the responsibility of the Club whether it is through their Children’s Officer, their volunteer coaches, or employees to deal with any instances of bullying at Club level. The more extreme forms of bullying behaviour would be regarded as physical or emotional abuse, and as such should be referred to the Club’s Designated Person who in line with LSA guidelines may deal with the matter as a reported allegation of abuse which may be reportable to the statutory authorities.

5.3.2 Recognising the Signs of BullyingThe following indicators are warning signs that a young person might be the subject of bullying:

Reluctance to come to a venue or take part in activities

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Physical signs (unexplained bruises, scratches, or damage to belongings) Stress-caused illness – headaches, and stomach aches which seem

unexplained Fearful behaviour (fear of walking to training, going different routes, asking

to be driven) Frequent loss of, or shortage of, money with vague explanations Having few friends or drop out of newer members Changes in behaviour (withdrawn, stammering, moody, irritable, upset,

distressed, not eating, reduced concentration, drop in performance) Not eating Attempting suicide or hinting at suicide Anxiety (shown by nail-biting, fearfulness, tics).

This list is not exclusive to a victim of bullying; there may be other possible reasons for many of the signs listed above. Some signs will be more attributable to the bullying occurring within a child’s peer group and some where an adult is concerned.

5.3.3 Action to be TakenAll young people should be given the time and the opportunity to say how they are being bulliedand reassured that they were right to tell. The Club Children’s Officer should keep the young person informed of the proposed action and to take the young person’s feelings into account. The child’s parents should be informed and guided as to how the bullying will be dealt with. The complaints procedure may be used as a mechanism to deal with the issue.

5.3.4 Dealing with Bullying – ChildrenWhere bullying is between children, and this need not necessarily between peer groups, there generally is always a reason for a bully to behave in a bullying way. This does not mean the behaviour is acceptable – it needs to be dealt with immediately. Bullying is a breach of the codes of conduct which is a disciplinary offence; however this may not be the most effective way to deal with bullying behaviour. The environment for children to raise issues of bullying must be encouraged, through regular meetings with coaches and ensuring children are aware of who to and how to raise issues. A useful tool for resolving bullying behaviour is the No Blame Approach. This has the advantage of bringing all parties together under adult supervision and affords the bully the chance to understand the destructive nature of their behaviour without apportioning blame directly. If there is no resolution through the No Blame approach the possibility of resolving the matter through a complaints process must be considered. It is also important to provide support for any child who is a victim of bullying and obtain

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the cooperation of parents to help with preventative measures; bullying should never be ignored or left for someone to take the law into their own hands.

5.3.5 Dealing with Bullying – AdultsWhere the alleged bully is reported as being an adult the matter may be dealt with through an informal process or a formal complaints procedure. However the feelings of the young person involved must be considered. The Coach should approach the young person to establish what is happening and how they are being bullied. An informal approach can be used with the adult concerned where they can reply to the issues raised by the child. It is imperative that the child feels protected in all these actions, especially where the adult is in a position of authority or power over the child. It may be necessary to observe the adult interaction with young people to establish if their behaviour is breaching the codes of conduct. If an informal approach does not resolve the bullying as perceived by the young person the coach should direct the matter to the complaints process, observing all the boundaries of confidentiality.

5.3.6 Who should Deal with Bullying?Dealing with bullying behaviour which occurs in LSA is the responsibility of all Leaders within the Club. The Club Children’s Officers would usually be involved and may act as an intermediary in a resolution. Bullying can also be dealt with formally through the complaints process. More extreme forms of bullying may be regarded as physical or emotional abuse and should be reported to the Health Services Executive or An Garda Síochana. The Designated Person should consult informally with the statutory authorities if any concerns arise. The No Blame approach can be managed with the Club coaches.

5.3.7 The NO BLAME ApproachStep 1 – Meet with the victimIf you find that there has been an incident of bullying, first talk to the victim. At this stage findout who was involved and what the victim is now feeling. Try asking the following questions:

Was it verbal or physical intimidation? How hurt is the victim Was it within his/her own peer group? Reassure come out in the investigation Actively listen Advise the victim of the next steps that will be taken.

Step 2 – Meet with all involved Arrange to meet with all those involved; this should include some

bystanders, those who may have colluded, those who joined in and those

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who initiated the bullying. Have a maximum of six to eight in the group keep the number controllable.

Make a point of calling a ‘special’ meeting Ensure the severity of the topic is understood by all Speak only of the hurt caused in general terms with no reference to the

victim Play on the conscience of all – ask questions like: How would you feel?

Would you like it done to you?Step 3 – Explain the problemThe distress being suffered as a result of the bullying incident is explained. At this stage the details of the incident or the allocation of the blame is not discussed. Explain the feelings of loneliness, feeling left out, rejected, laughed at. Try asking questions:

Would they like it if it happened to them? Someone here in this group was bullied by someone within the group; what

could we do to see it does not happen again? Listen and watch out for reactions and pick up on any without isolating

anyone, this is an opportunity to find out how the others in the group feel about bullying.

Step 4 – Share the responsibilityExplain what steps / controls may have to be introduced to prevent further incidents and how everyone will lose out as a result. This could range less free time, or social activities, i.e. less opportunity to interact individually allowing the bullying behaviour to continue to removal of the means, e.g. if involved, mobile phones removed for certain periods. Any steps introduced must be in the ethos of prevention and not punishment and parents of the children involved should be informed.Step 5 – Ask the group for their ideasAt this stage the group is encouraged to suggest ways that would make a victim feel happier. Allpositive responses are noted. Use phrases “if it were you” to encourage a response. Listen to allsuggestions and note them.Step 6 – Leave it to themNow the problem has been identified, solutions suggested, the problem is now handed over to the group to solve. Arrange to meet again in a week’s time. Pass responsibility over to the group and give a time frame within which something must be done.Step 7 – Meet them againMeet everyone, including the bully, discuss how things are going, who is doing what and have there been other incidents. This allows for continual monitoring and also keeps all involved in the process. Again enforce the idea of the team looking

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after each other at regular intervals to ensure it is known that bullying or intimidating behaviour will not be tolerated.

5.4 Child AbuseLambay Sports Academy accepts that organisations which include children and young people among its members are vulnerable to the occurrence of child abuse. The following are the procedures for dealing with any welfare or protection issue that may arise. Child welfare and the protection of young people is the concern of all adults at all times, irrespective of their role within the organisation.

5.4.1 Definition and Recognition of Child AbuseTypes of Child AbuseThis section outlines the principal types of child abuse and offers guidance on how to recognize such abuse. Child abuse can be categorised into four different types: neglect, emotional abuse, physical abuse and sexual abuse. A child may be subjected to one or more forms of abuse at any given time. More detail on each type of abuse can be found in Children First, National Guidelines for the Protection and Welfare of Children (Department of Health and Children publication 2010). The categories of abuse may be summarized briefly as follows:

1. NeglectNeglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, and/or medical care. It may also include neglect of a child’s basic emotional needs.

Neglect generally becomes apparent in different ways over a period of time rather than at one specific point. For example, a child who suffers a series of minor injuries may not be having his or her needs met in terms of necessary supervision and safety. A child whose on-going failure to thrive or whose height is significantly below average may be being deprived of adequate nutrition. A child who consistently misses school may be being deprived of intellectual stimulation. The threshold of significant harm is reached when the child’s needs are neglected to the extent that his or her well-being and/or development are severely affected.

2. Emotional AbuseEmotional abuse is normally to be found in the relationship between an adult and a child rather than in a specific event or pattern of events. It occurs when a child’s need for affection, approval, consistency and security are not met. Unless other forms of abuse are present, it rarely shows in terms of physical signs or symptoms.

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Emotional abuse can be manifested in terms of the child’s behavioural, cognitive, affective or physical functioning. Examples of these include insecure attachment, nonorganic failure to thrive, unhappiness, low self-esteem, educational and developmental underachievement, and oppositional behaviour.

Examples of emotional abuse include:(a) Persistent criticism, sarcasm, hostility or blaming;(b) Where the level of care is conditional on his or her behaviour;(c) Unresponsiveness, inconsistent or unrealistic expectations of a child;(d) Premature imposition of responsibility on the child;(e) Over or under protection of the child;(f ) Failure to provide opportunities for the child’s education and development;(g) Use of unrealistic or over-harsh disciplinary measures;(h) Exposure to domestic violence.

Some level of emotional abuse is involved in all types of ill treatment of a child, though it may occur alone. The threshold of significant harm is reached when abusive interactions dominate and become typical of the relationship between the child and the parent/carer.

3. Physical AbusePhysical abuse is any form of non-accidental injury that causes significant harm to a child, including:

(a) Shaking, hitting or throwing(b) Use of excessive force in handling;(c) Deliberate poisoning;(d) Suffocation or drowning(e) Munchausen’s syndrome by proxy (where parents/guardians fabricate stories of illness about their child or cause physical signs of illness);(f ) Allowing or creating a substantial risk of significant harm to a child;(g) For children with disabilities it may include confinement to a room or cot, or incorrectly given drugs to control behaviour(h) Burning or scalding

4. Sexual AbuseSexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal, or for that of others, For example:

(a) Exposure of the sexual organs or any sexual act intentionally performed in the presence of a child;(b) Intentional touching or molesting of the body of a child whether by a person or object for the purpose of sexual arousal or gratification;

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(c) Masturbation in the presence of a child or involvement of the child in the act of masturbation;(d) Sexual intercourse with the child, whether oral, vaginal or anal;(e) Sexual exploitation of a child;(f) It may include non-contact activities, such as involving children in looking at pornographic material or watching sexual activities, or encouraging children to behave in sexually inappropriate ways.

5.4.2 Recognising Child AbuseIndicators or Signs of AbuseChild abuse can often be difficult to identify and may present in many forms. Indicators of abuse can be developmental, physical or behavioural – and any signs that are cause for concern should be noted. It is important to remember that indicators can have other relevance where abuse is not a factor for consideration, e.g. a child may be having difficulty with school work or upset about a family bereavement – the concern should still be noted. No one indicator should be seen as conclusive in itself of abuse. It may indicate conditions other than child abuse. The following list of indicators is not exhaustive and an indicator may not be obviously apparent. All signs and symptoms will be examined by the social worker in the total context of the child’s situation and family circumstances. Some examples include:-

Category of IndicatorsAbuse Physical BehaviouralPhysical Unexplained bruising in Becoming withdrawn

soft tissue areas or aggressiveBites, burns and scalds Reluctance to change clothing

Emotional Drop in performance Regressive behaviourCrying Excessive clinginess

Neglect Weight loss Changes in attendanceUntreated fractures Reluctance to go home

Sexual Torn or bloodstained clothing Distrustful of adultsInappropriate sexual awareness, Sudden drop in

performancebehaviour or language

Grounds For Concern

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Consider the possibility of child abuse if there are reasonable grounds for concern. Reasonable grounds for concern (page 38, Children First 4.3.2,), exist when there is:

A specific indication from a child that s/he has been abused An account by a person who saw the child being abused Evidence, such as an injury or behaviour which is consistent with abuse and

unlikely to be caused another way An injury or behaviour which is consistent both with abuse and with an

innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse. An example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour;

Consistent indication, over a period of time, that a child is suffering from emotional or physical neglect.

5.4.3 Recognising & Reporting Of Suspected Child AbuseLSA has clear procedures for responding to reports or concerns relating to the welfare and safety of children. These procedures are consistent with Statutory Authority guidelines, i.e. Children First (ROI).

The ability to recognise child abuse depends as much on a person’s willingness to accept the possibility of its existence as it does on knowledge and information. It is important to note that child abuse is not always readily visible, and may not be clearly observable. If a coach/volunteer or a parent/guardian is uneasy or suspicious about a child’s safety or welfare the following response should be made.

Reporting Child AbuseThe following steps should be followed in reporting child abuse to the Statutory Authorities:

a) Observe and note dates, times, locations and contexts in which the incident occurred or suspicion was aroused, together with any other relevant information;

b) Report the matter as soon as possible to the designated person. If there are reasonable grounds for believing that the child has been abused or is at risk of abuse, s/he will make a report to the statutory authorities who have statutory responsibility to investigate, assess and validate suspected or actual child abuse;

c) In cases of emergency, where a child appears to be at immediate and serious risk and the Designated Person is unable to contact a duty social worker the police authorities should be contacted. Under no circumstances should a child be left in a dangerous situation pending intervention by the Statutory Authorities;

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d) If the Designated Person is unsure whether reasonable grounds for concern exist or not, s/he should informally consult with the local duty social worker. S/he will be advised whether or not the matter requires a formal report;

e) A Designated Person reporting suspected or actual child abuse to the Statutory Authorities should first inform the family of their intention to make such a report, unless doing so would endanger the child or undermine an investigation;

f) A report should be given by the Designated Person to the Statutory Authorities in person or by phone, and in writing; without delay (see appendix 6)

g) It is best to report child abuse concerns by making personal contact with the relevant personnel in the Statutory Authorities and follow up in writing

h) In those cases where the sports club/organisation finds that it does not have reasonable grounds for reporting a concern to the Statutory Authorities, the member who raised the concern should be given a clear written statement by the designated person of the reasons why the sports club/organisation is not taking action. The member should be advised that, if they remain concerned about the situation, they are free to consult with, or report to, the Statutory Authorities in their area.

How to respond to a child making a disclosureWhen a young person discloses information of suspected abuse you should:

a) Deal with any allegation of abuse in a sensitive and competent way through listening to and facilitating the child to tell about the problem, rather than interviewing the child about details of what happened

b) Stay calm and not show any extreme reaction to what the child is saying. Listen compassionately, and take what the child is saying seriously

c) Understand that the child has decided to tell something very important and has taken a risk to do so And the child has done the right thing by telling you

d) Be honest with the child and tell them that it is not possible to keep that information a secret

e) Make no judgmental statements about the person against whom the allegation is made

f) Do not question the child unless the nature of what s/he is saying is unclear. Leading questions should be avoided. Open, non-specific questions should be used such as “Can you explain to me what you mean by that”

g) Give the child some indication of what would happen next, such as informing, HSE. It should be kept in mind that the child may have been threatened and may feel vulnerable at this stage. If you are not sure do not say anything about what will happen next.

h) Carefully record the details i) Pass on this information to the Designated Personj) Reassure the child that they have done the right thing in telling you.

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If there are grounds for concern about the safety or welfare of a young person you should react to the concern. Persons unsure about whether or not certain behaviours are abusive and therefore reportable, should contact the club Designated Person, unless the concern is about that individual. In that case they should contact the Club Chairperson. If they are not happy with the response, they can contact the duty social worker directly.

It is not the responsibility of anyone within LSA, in a paid or voluntary capacity, to decide whether or not child abuse is taking place. That is the job of the local statutory authorities. However, there is a responsibility to protect children by assisting the appropriate agencies so that they can then make enquiries and take any necessary action to protect the young person.

The Protection for Persons Reporting Child Abuse Act, 1998 provides immunity from civil liability to persons who report child abuse ‘reasonably and in good faith’ to designated officers of the Health Service Executive (HSE) or the Gardaí. This means that, even if a reported suspicion of child abuse proves unfounded, a plaintiff who took an action would have to prove that the reporter had not acted reasonably and in good faith in making the report. This Act came into operation on 23rd January, 1999. The main provisions of the Act are:

1. The provision of immunity from civil liability to any person who reports child abuse “reasonably and in good faith” to designated officers of Health Service Executive or any member of An Garda Siochána;

2. The provision of significant protection for employees who report child abuse. These protections cover all employees and all forms of discrimination up to and including, dismissal;

3. The creation of a new offence of false reporting of child abuse where a person makes a report of child abuse to the appropriate authorities “knowing that statement to be false”. This is a new criminal offence designed to protect innocent persons from malicious reports.

Information Required when Making a ReportThe ability of the HSE to assess suspicions or allegations of child abuse will depend on the amount and quality of information conveyed to them by the people reporting concerns (hereaftercalled ‘reporters’). As much as possible detail on the form should be provided. Important details are:

Name, address and age of the child (or children) for whom the report is being made;

Name and address of the reporter;

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Contact number and occupation of the reporter; Relationship of the reporter to the child; A full account of what constitutes the grounds for concern in relation to the

welfare and protection of the child or children, e.g. details of the allegation, incident, dates, description of any injuries, etc;

Names and addresses of the parents/carers of the child or children; Names of other children in the household; Name, address and details of the person allegedly causing concern in

relation to the child or children.

Allegations Against LSA Coaches/VolunteerIf such an allegation is made against LSA Coaches/volunteers, two procedures should be followed:

The reporting procedure in respect of the young person (see previous page) The procedure for dealing with the coach/volunteer

The Reporting ProcedureWhere reasonable grounds for concern exist the following steps will be taken by LSA:

Advice will be sought from the local duty social worker to seek confirmation that there is reason for concern.

The matter will be reported to the local statutory authorities following the standard reporting procedure outlined above.

Before the Designated Person refers the report to the local HSE/Social Services, the chair of the LSA Committee should deal with the Coach/volunteer in question according to the following steps. Unless there is an immediate risk to the child and/or other young people in which case the Leader in question will be informed at the earliest opportunity which may be after the concern has been reported to the Statutory Authorities.

The Designated Person or appointed person is responsible for reporting the alleged abuse/concern to the statutory authorities; however the LSA coach/volunteer concerned must be informed of the allegation, advice must be taken from the statutory authorities in order to safeguard any other children at risk.

A senior member of the committee should contact the adult concerned who should confidentially be informed of (a) that an allegation has been made against him/her and (b) the nature of the allegation. The leader should be afforded an opportunity to respond and this response should be passed on to the HSE. It is advisable that this task be undertaken by a senior office holder other than the designated person/children’s officer who takes the responsibility for reporting.

The leader should be asked to step aside from any involvement with children pending the outcome of the investigation. When a person is asked to step

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aside it should be made clear that it is only a precautionary measure and will not prejudice any later disciplinary proceedings.

Other than following the above procedure, LSA will not deal with the complaint/concern while the statutory authorities’ investigation into the concern/complaint is on-going.

The Children’s Officer will inform Athletics Ireland that the individual has been asked to stand aside. Governing bodies can consider disciplinary action on the Leader but should ensure that this does not interfere with the investigation of the Statutory Authorities. It is important that governing bodies consider the outcome of the investigation and any implications it might have. The fact that the alleged abuser has not been prosecuted or been found guilty does not mean that they are appropriate to work with young people in the future.

The issue of confidentiality is very important. Information is on a need to know basis and the leader should be treated with respect and fairness. It is important that the rights of both the child and the person about whom the allegation has been made are protected.

Information on a need to know basis means that those who need to be informed for the protection of any children must be told in confidence. LSA will ensure only necessary people are informed. Passing on information to others on this ‘need to know’ basis for the protection of a child/other children is not a breach of confidentiality.

Following the outcome of the investigation by the statutory authorities LSA will assess the individual’s suitability to resume activities involving children.

All contact with the coach/volunteer throughout the process must be confirmed in writing.

All information should be stored in a secure place, with access restricted to authorized personnel.

ConfidentialityConfidentiality is about managing information in a respectful, professional and purposeful manner. Confidentiality will be maintained in respect of all issues and people involved in concerns about the welfare of a child or bad practice within the club. It is important that the rights of both the child and the person about whom the complaint has been made are protected.

The following points should be borne in mind: A guarantee of confidentiality or undertakings regarding secrecy cannot be

given, as the welfare of the child will supersede all other considerations. All information should be treated in a careful and sensitive manner and

should be discussed only with those who need to know.

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Information should be conveyed to the parents/guardians of the child about whom there are concerns in a sensitive way.

Giving information to others on a “need to know” basis for the protection of a child is not a breach of confidentiality.

All persons involved in a child protection process (the child, his/her parents/guardians, the alleged offender, his/her family, sports leaders) should be afforded appropriate respect, fairness, support and confidentiality at all stages of the procedure.

Information should be stored in a secure place, with limited access only to designated people.

The requirements of the Data Protection laws should be adhered to. Breach of confidentiality is a serious matter.

5.3.8 Dealing with Anonymous ComplaintsAnonymous complaints can be difficult to deal with but should not be ignored. In all cases the safety and welfare of the child/children is paramount. Any such complaints relating to inappropriate behaviour should be brought to the attention of the Designated Person. The information should be checked out and handled in a confidential manner. Any such complaints relating to child protection concerns should be handled in accordance with procedures outlined in this Code.

5.3.9 Dealing with RumoursRumours should not be allowed to hang in the air. Any rumours relating to inappropriate behaviour should be brought to the attention of the Children’s Officer or the Designated Person and checked out without delay. Any ensuing information should be handled confidentially and with sensitivity. If the designated person has reasonable grounds for concern that a child has been abused s/he should refer the matter to the Statutory Authorities, using the standard reporting procedure. (See 5.12) If there is any doubt about the requirement to report the substance of a rumour, advice should be sought from the duty social worker in the local health board or social services department.

5.3.10 External Allegations of Abuse against LSA membersIf an allegation of abuse/concern is made against an LSA member whereby the abuse occurs externally to the Club the above process must be followed with consideration given to the following points:

The details must be passed on to the Chairperson of the committee. It will be the responsibility of the Chairperson to liaise and verify the information with the organisation/body responsible for raising the concern.

The adult against whom the allegation has been made can be contacted by the Chairperson and asked to step down in accordance with above process.

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In order to safeguard and protect children Club personnel should be informed on a need to know basis, e.g. if the adult has been operating in a Club, the Designated Person should be informed that the member is stepped aside, to ensure the Club do not engage the adult until the matter has been resolved.

Vigilance should be observed in any group that the adult may have been in contact with, to ensure there has been no impact.

As with the procedure above all contact with the coach/volunteer should be confirmed in writing and any information should be stored in a secure place with access restricted to authorised personnel.

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