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The Minutes of the Regular Session of the County CommiSs16n""bfMingo County,West Virginia was held on Tuesday, September 16, 2014 at 4:30 p.m. in theCommission Courtroom, Room 136, First Floor, Courthouse, Williamson, WestVirginia were approved as presented this the\5:l_ day of OcJnkfv ,2014.

ENTER:

Greg Smith, President

ORDER:Ronnie L. Blankenship, Commission

STATE OF WEST VIRGINIACOUNTY OF MINGO, to-wit:

The County Commission of Mingo County met in Regular Session onTuesday, September 16, 2014, at 4:30 p.m. in the Commission Courtroom,Room 136, First Floor, Courthouse, Williamson, West Virginia. Present for themeeting were Commissioners Greg Smith and Ronnie Blankenship.Commissioner John Mark Hubbard was absent.

A quorum being present and the public being duly notified, the meetingwas called to order at 4:30 p.m. by Commissioner Smith.

Minutes

Tina Abbott presented the following Minutes for approve and to be placedon record:

• September 3, 2014 (Regular Session)• September 5,2014 (Special Session)

Commissioner Smith made a Motion to approve the Minutes as presentedand place on record. Commissioner Blankenship seconded. The vote was 2yes. Motion carried.

Impropers

Real Estate and Personal Property deemed by investigation to beimproper was presented for authorization of the same to be stipulated on theLand Books and Personal Property books on behalf of the Assessor's office.

Commissioner Smith made a Motion to approve the Impropers aspresented being approved and signed by the Prosecuting Attorney and theAssessor. Commissioner Blankenship seconded. The vote was 2 yes. Motioncarried.

Mingo County PSD: Request financial assistance

JB Heflin, Mingo County PSD General Manager, appeared before theCommission. Heflin requested financial assistance with reimbursement forexpenses incurred repairing the Breeden water line. Heflin stated the amountneeded is $8,861.10.

Commissioner Smith made a Motion to approve the reimbursementamount requested, $8,861.10, to the Mingo County PSD. CommissionerBlankenship seconded. The vote was 2 yes. Motion carried.

Region 2: Environmental Review Report Ben Creek Water

Mike Webb, Region 2, appeared before the Commission. Webbpresented the environmental review report for the Ben Creek Water Project tosatisfy the Small City Block Grant funds. Webb stated they will request the fundsbe released after the comment period. Webb presented the documentation tothe Commission for signature. Webb stated this basically says that anythingdone on this project will be put back as was found or better and all guidelines willbe followed. Webb stated the comment period ends October 3,2014.

Commissioner Smith stated that the Commission will address anycomments made up to October 1sl at the regular session meeting scheduled forthat date and make a decision at that time regarding those documents.

Commissioner Smith made a Motion to approve the environmentalassessment for the Ben Creek Water Project as submitted by Region 2 Planning& Development and authorize the Commission President to sign the appropriatedocuments upon the condition that discussions will take place concerning thepublic comments at the October 1sl meeting. Commissioner Blankenshipseconded. The vote was 2 yes. Motion carried.

Town of Gilbert: Vivian Livingood, Mayor

Request Financial Assistance with Sidewalk Project

Mayor Livingood stated that she previously appeared before theCommission concerning Phase 2 of the Sidewalk Project for the town and it is themost extensive phase because it is a very narrow area that will need connectedbut this will be very beneficial to the town. Livingood stated the Commissionpreviously agreed to do a letter of commitment for $10,000 and the project is a$300,000 project with the town needing to raise $60,000 of that. Livingoodstated $240,000 will come from the Dept. of Transportation grant. Livingoodstated she is going to try her best to raise these funds and will need the lettersoon.

Commissioner Smith made a Motion to reaffirm the Commission's priorcommitment to the Town of Gilbert for phase 2 of the sidewalk project of $10,000upon obtaining all funding to complete the project. Commissioner Blankenshipseconded. The vote was 2 yes. Motion carried.

Request Financial Assistance withTrail-Fest 2014

Livingood requested financial assistance with the upcoming Trail-Fest forthe Town of Gilbert.

Commissioner Smith made a Motion to make a $2,000 contribution for theTown of Gilbert's Trail-Fest. Commissioner Blankenship seconded. The votewas 2 yes. Motion carried.

Lenore K-8 Football: Request financial assistance

Fred Russell, Lenore K-8 Football coach, appeared before theCommission. Russell requested financial assistance from the Commission tohelp purchase a football sled. Russell stated the total cost is $3,231 and he hasapproximately half of the funds raised.

Commissioner Smith stated that the County Commission can only donateto a 501-C-3 non-profit organizations and Lenore K-8 Football does not qualify.Commissioner Smith suggested that Russell approach the Board of Educationsince most of the county's tax dollars go them and they should be funding theathletic programs.

Commissioner Smith made a Motion to send a letter to the Mingo CountyBOE asking to support the Lenore K-8 in their efforts to purchase a football sledfor their program use and courtesy copy the BOE board members.Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.

Wharncliffe Volunteer Fire Dept.: Request FY 2015 allotment

No one appeared.

Commissioner Smith made a Motion to table this matter. CommissionerBlankenship seconded. The vote was 2 yes. Motion carried.

House of Hope: Request financial assistance

No one appeared.

Cox Wrecker Service: Request reinstatement to 911 call list

Commissioner Smith stated that Mr. Cox has been ill and requested to beplaced on the next agenda.

Circuit Clerk Office: Storage Space

Grant Preece, Circuit Clerk and Camilla Ellis, Chief Deputy appearedbefore the Commission.

Commissioner Smith stated it was his understanding that Preece had wentto the old Williamson High School building and looked at a room to be used aspotential storage space. Commissioner Smith asked Preece if that room wouldbe adequate space for the Clerk's needs. Preece stated yes but there are tworooms he would like to request use of.

Commissioner Smith asked Preece if he would consider allowing some ofthe historical documents to be securely displayed in the museum that will behoused in the same building. Preece stated he would have to speak with theSupreme Court and get permission for use of the documents for that purpose.

Ellis stated they also need 20 new filing cabinets. Commissioner Smithasked what the cost of that would be because there are budget constraints rightnow. Glen Rutledge suggested contacting the Supreme Court and asking if theywill assist with any of these items like the filing cabinets and rent for storagespace, the historical records, etc.

Preece asked about getting a secure lock for the storage space.Commissioner Smith stated he would have maintenance to get that changed andgive the keys to Preece. Commissioner Smith informed Preece that theCommission cannot guarantee that they will always have this space for use itmay need to be moved in the future.

Commissioner Smith made a Motion to allow the Circuit Clerk's officeaccess to two rooms at the old Williamson High School for storage space.Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.

Approve Polling Place Agreements for November General Election

Commissioner Smith made a Motion to approve the polling placeagreements as presented for the upcoming November General Election andfurther authorize the Commission President to sign the same. CommissionerBlankenship seconded. The vote was 2 yes. Motion carried.

Approve Election Officials for November General Election

Commissioner Smith made a Motion to approve the election officials forthe November General Election as presented. Commissioner Blankenshipseconded. The vote was 2 yes. Motion carried.

Estate of Sidney Grant Norman: Petition to Admit LW&T of Sidney GrantNorman to Probate & to Appoint Levi Norman as Administrator CumTestamento Annexo

Commissioner Smith stated he has a conflict with this matter andrequested the matter to be placed on the next agenda, October 1st.

Orders & Settlements

Orders & Settlements were presented on behalf of the County Clerk'soffice for approval and to be placed on record.

Commissioner Smith made a Motion to approve the Orders & Settlementsas presented and place on record. Commissioner Blankenship seconded. Thevote was 2 yes. Motion carried.

Correspondence on Record

Leigh Ann Ray presented the following correspondence to be placed onrecord:

• Payroll Tax Receipt (September 15, 2014)• Resignation of Stephanie Austin effective September 15,2014

Commissioner Smith made a Motion to place the correspondencepresented on record. Commissioner Blankenship seconded. The vote was 2yes. Motion carried.

Grants: Leigh Ann Ray, Grants Coordinator

Mingo County Housing Authority

Ray presented a Program Income Report for the Mingo County HousingAuthority for the 2014 fiscal year and the resolution authorizing signature. Raystated this is from a Small Cities Block Grant that they had a few years ago andthey still generate income from it and they must file an annual report on theincome.

Commissioner Smith made a Motion to approve the Program IncomeReport as presented and further authorize the Commission President to sign theaccompanying documents. Commissioner Blankenship seconded. The vote was2 yes. Motion carried.

Accounts Payables

Commissioner Smith made a Motion to approve the accounts payables, asmonies are made available. Commissioner Blankenship seconded. The votewas 2 yes. Motion carried.

Public

DAVE BOGGS

Dave Boggs resident at Elmer Brown Drive appeared before theCommission under the "Public" and stated he is requesting assistance with thebridge and gaining safe access to Elmer Brown Drive.

Commissioner Smith recommended setting up a meeting with the DOH,Railroad and Emergency Services representatives to further discuss this matterand determine what resolution can be made.

Personnel

Ambulance Personnel

Matter to be placed on the October 15t agenda.

Transfer Lowell Sparks to Work Crew Supervisor

Commissioner Smith made a Motion to go into Executive Session todiscuss personnel matters. Commissioner Blankenship seconded. The vote was2 yes. Motion carried.

Upon return from Executive Session, Commissioner Smith stated noaction was taken while in Executive Session.

Commissioner Smith stated that Lowell Sparks has been working with theCommission on litter control and the Day Report Center and has requested to bemoved to the Commission full time.

Commissioner Smith made a Motion to approve moving Lowell Sparks tothe County Commission full-time as a work program supervisor at $22,000/yeareffective September 17, 2014. Commissioner Blankenship seconded. The votewas 2 yes. Motion carried.

County Commission

Commissioner Smith stated that Connie Ellis has been working as acustodian for the Commission as a temporary full-time employee and has been avery good employee.

Commissioner Smith made a Motion to hire Connie Ellis as a full-timeemployee with benefits effective September 17, 2014 at $1g,OOO/year.Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.

Commissioner Smith made a Motion to make the following changes to thecourt marshal's/bailiffs salaries to restructure: Larry Croaff ($31,011), RonnieMartin ($26,000), Brian Haney ($25,400), Nathan Hatfield ($24,610), DustyScarberry ($22,000), Brandon Maynard ($22,000), Jearlene Maynard ($22,000),Kyle Morrison ($21,000), Billy Sammons ($21,000). Commissioner Blankenshipseconded. The vote was 2 yes. Motion carried.

Commissioner Smith stated the Mickey Gollihue's (bailiff) salary waspreviously adjusted on an individual basis.

Adjourn

Commissioner Smith made a Motion to adjourn from the September 16,2014 Regular Session. Commissioner Blankenship seconded. The vote was 2yes. Motion carried.

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